HomeMy WebLinkAboutMINUTES Town Board 2019-05-14Town of Estes Park,Larimer County,Colorado,May 14,2019
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park,Larimer County,Colorado.Meeting held in the Town Hall in said Town
of Estes Park on the 14th day of May,2019.
Present:Todd Jirsa,Mayor
Cody Rex Walker,Mayor Pro Tern
Trustees Carlie Bangs
Marie Cenac
Ron Norris
Ken Zornes
Also Present:Frank Lancaster,Town Administrator
Travis Machalek,Assistant Town Administrator
Greg White,Town Attorney
Bunny Victoria Beers,Recording Secretary
Absent:Trustee Patrick Martchink and Town Administrator Frank
Lancaster
Mayor Jirsa called the meeting to order at 7:00 p.m.and all desiring to do so,recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Norris/Walker)to approve the Agenda moving Action
Item #1 after the Report and Discussion Item,and it passed unanimously.
PUBLIC COMMENTS.
John Meissner/Town citizen questioned whether the Economic Dashboard could
incorporate the percentages reached of the total budget for the year and the projected
month the budget would be met based on those trends.
Kevin Payne/Town citizen shared issues he has experienced finding consistent childcare
and requested the Board continue efforts to address childcare issues.
Vanessa Solesbee/County citizen stated a ChUdcare facility she used was recently shut
down by the State,adding there is no certainty in childcare and issues occur statewide,
not limited to Estes Park.Children,parents and the community suffer due to childcare
issues.Providers are placed in uncomfortable situations when pressured to take on more
children than licensed by the State.
TOWN BOARD COMMENTS
Trustee Bangs stated numerous citizens have informed the Task Force of childcare and
housing concerns.Childcare issues affect families and has not often been voiced due to
efforts made by parents to ensure their children have care.She encouraged the Board
continue to make childcare efforts a priority.
Trustee Norris stated beginning May 21,2019 the Planning Commission would hold their
regular meeting at 7:00 p.m.with the study session taking place prior to the regular
meeting.
Trustee Zornes stated the Larimer County Behavioral Health first quarter sales tax
increase has been collected and the Technical Advisory Committee would provide
recommendations on how funds are distributed.The Policy Advisory Committee for
Wasteshed was recognized as a recipient of the Colorado 2019 Outstanding Elected
Officials Award.He also attended afundraiser for the Police Department hosted by Shield
616 which raised approximately $8,000 towards seven sets of equipment for officers.
TOWN ADMINISTRATOR REPORT.
Board of Trustees —May 14,2019—Page 2
Assistant Town Administrator Machalek stated a public meeting to discuss childcare and
housing would be held on May 22,2019 in Town Hall from 5:30 p.m.to 7:00 p.m.
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated April 23,2019 and Town Board Study Session Minutes
dated April 23,2019.
3.Family Advisory Board Minutes dated April 4,2019 (acknowledgement only).
It was moved and seconded (Walker/Bangs)to approve the Consent Agenda,and
it passed unanimously.
REPORTS AND DISCUSSION ITEMS:(Outside Entities).
1.FIRE DISTRICT UPDATE.Chief Wolf provided a review of Pulse Point,an
application available for download which alerts the public to emergency situations,
controlled burns and cardiac arrest victims in the area.Through cooperation
between Poudre Valley and LETA,the application,available at no cost to the
subscriber,was anticipated to reduce the time between a cardiac arrest event and
CPR administering efforts.He reminded visitors and locals to opt-in to receive
emergency notifications from LETA.He provided an overview of Fire District
history,funding sources,expenses and calls for service.Full time employees
include a Fire Chief,two Fire Prevention and Education Division members,a
Suppression/Training Division member and an Office Manager and 39 active
volunteer members.Wildfire education was provided to the public in the form of
handouts or through free property assessments to evaluate mitigation.Firefighting,
water rescue and technical rescue capabilities have increased in 2019 and were
presented to the Board.
ACTION ITEM:
1.RESOLUTION 12-19 RATIFYING THE 2018 INTERNATION FIRE CODE (IFC)
AS AMENDED AND ADOPTED BY THE ESTES VALLEY FIRE PROTECTION
DISTRICT (EVFPD).Director Hunt proposed a resolution aligning with the
EVFPD’s adoption of the same code enabling its administration and enforcement
within Town limits which was outlined in the intergovernmental agreement.The
IFC has been reviewed by staff,Fire Marshal Jerome and Chief Wolf whom find
the code compatible and congruent with Town codes and regulations and would
help foster a safe environment through reasonable safety regulations.Chief Wolf
stated the existing Fire Code requires sprinklers in one and two-family dwellings
and the new code amendments remove this requirement.Information was
provided to the public through outreach,the district website and social media.
Director Hunt provided grammatical corrections and requested the removal of
provisional #2 which was not required for resolutions per Attorney White.It was
moved and seconded (Walker/Norris)to approve Resolution 12-19 with staff
corrections and the removal of provision #2,and it passed unanimously.
PLANNING COMMISSION ITEMS:Items reviewed by Planning Commission or staff for
Town Board Final Action.
1.ACTION ITEMS:
A.ORDiNANCE 08-19 AMENDING THE ESTES VALLEY DEVELOPMENT
CODE (EVDC)§4.4 ADDING AN “EVENT FACILITY”USE TO THE A
(ACCOMMODATIONS)AND THE CO (OULYING COMMERCIAL)ZONING
DISTRICTS,AND §13.2 ADDING A DEFINITION OF “EVENT FACILITY”.
Mayor Jirsa opened the public hearing and Planner Woeber presented
Ordinance 08-19 to amend the EVDC adding an “Event Facility”use to the A
(Accommodations)and the CO (Outlying Commercial)zoning districts,and
adding a definition of “Event Facilty”.The code does not addess the type of
use directly,which would be a use-by-right with special review.Use exists for
weddings,anniversarys,and events defined as religious assembly.He read
Board of Trustees —May 14,2019—Page 3
the definition staling the existing use was not always a religious assembly and
required updates.Staff recommended the approval of the ordiance.The Black
Canyon Inn and Chalet are examples of businesses proposing buildings which
led to staff review of code definitions.Mayor Jirsa closed the public hearing
and Town Attorney White read the ordinance into the record.It was moved
and seconded (Zornes/Walker)to approve Ordinance 08-19,and it passed
unanimously.
B.ORDINANCE 09-19 AMENDING THE ESTES VALLEY DEVELOPMENT
CODE (EVDC)§9.2 and §9.3 TO REMOVE RESTRICTIONS THAT LIMIT
PLANNED UNIT DEVELOPMENTS TO THE CO (OUTLYING
COMMERICAL)ZONING DISTRICT.Mayor Jirsa opened the public hearing
and Planner Woeber presented Ordinance 09-19 to amend the EVDC to
remove restrictions limitting PUDs to the CO zoning district.The change would
allow PUDs in all zoning districts within the development area.Any PUD would
require full review and Board action.Planner Woeber stated the Homeowners
Association for Windcliff Estates approached staff regarding re-establishing a
PUD in the area.
David Yale/County citizen stated Windcliff property owners were notified of the
proposed changes.He added if a PUD plan is put together it would require all
Windcliff land owner approval.He stated the staff memo did not accurately
reflect the amount of vacation homes within Windcliff.
Bob Parkinson/County citizen requested clarification on Chapter 13 of the
EVDC and whether the Home Owners Association would have the ability to
apply for a PUD.Attorney White responded to the request stating an
application for a PUD must be initiated by landowners.
Richard Ralph/Town citizen requested the denial of the ordinance as
presented.He stated the ordinance enables through a PUD commercial uses
on residentially zoned land.Increasing the number of vacation homes
deminishes the number of available housing for year round residents and
increases the price of properties.
Mike Miller/County citizen stated a small percentage of homes in Windcliff
operate as vacation homes.He provided the Board numerous issues he has
personally witnessed related to vacation home rental operation and requested
the denial of any action which would allow an increase to the amount of
vacation homes.
The Board agreed more discussion would be necessary prior to taking action
on the ordinance.
Mayor Jirsa closed the public hearing and Town Attorney White read the
ordinance into the record.It was moved and seconded (Norris/Cenac)to
continue Ordinance 09-19 to June 25,2019,and it passed unanimously.
C.ORDINANCE 10-19 AMENDING THE ESTES VALLEY DEVELOPMENT CODE
(EVDC)§3.8 TO REVISE THE NUMBER OF PARKING SPACES PROPOSED
THAT WOULD REQUIRE DEVELOPMENT PLAN REVIEW.Mayor Jirsa opened
the public hearing and Planner Woeber presented Ordinance 10-19 to amend the
EVDC to revise the number of parking spaces requiring development plan review.
EVDC does not have a requirement for the review of projects with 10 or fewer
parking spaces.Building permit review and approval was required for projects
with 10 or fewer spaces.The proposal would revise the staff-level development
plan for projects proposing between 3 and 20 parking spaces providing clear
standards for review.The change would require plan review on more projects.
John Meisner/Town Citizen required more clarification on the determination of
the minimum number requirement.
BQard of Trustees —May 14,2019—Page 4
Director Hunt stated the change would only affect residental properties which
require development plan review.He added the value of three has been
developed to mimic other community standards and triggers review for ADA
compliance.He referenced the location of Ziggi’s coffee shop as a location which
did not required review with the current code and would be required with the
presented ordinance.Mayor Jirsa closed the public hearing and Town Attorney
White read the ordinance into the record.It was moved and seconded
(Norris/Zornes)to approve Ordinance 10-19,and it passed with Trustee Cenac
voting no.
D.ORDINANCE 11-19 AMENDING THE ESTES VALLEY DEVELOPMENT CODE
(EVDC)§3.2 TO CLARIFY AND DEFINE PROCEDURES,APPLICABILITY,
AND REQUIREMENTS FOR NEIGHBORHOOD AND COMMUNITY
MEETINGS.Mayor Jirsa opened the public hearing and Planner Woeber
presented Ordinance 11-19 to clarify and define procedures,applicability,and
requirements for neighborhood and community meetings.The addition was made
to the code in 2018.Changes included revisions to terminology,clarification on
meetings which do not require a public hearing,and updates to content which did
not fully cover staff intentions and accurately provide guidance for the community
eliminating confusion.Posting requirements would be consistent with current
code requirements.
Charlie Dickeyrrown Citizen stated the notice should be the respnsibilty of the
contractor as common sense.
Mayor Jirsa closed the public hearing and Town Attorney White read the
ordinance into the record.It was moved and seconded (Cenac/Norris)to
approve Ordinance 11-19,and it passed unanimously.
ACTION ITEMS:
1.SETTING THE PUBLIC HEARING DATE FOR ORDINANCE 12-19 ADOPTING
THE 2018 MODEL TRAFFIC CODE.Staff recommends the removal of the
appendix which was not a requirement and involves significant staff time due to
the level of detail.Changes would include parking violation amount and
modifications for flexibility to beginning and end dates for enforcement in response
to varying visitation demands.Director Muhonen requested Board feedback on the
proposed ordinance.
Charlie Dickeyffown citizen stated violations occur in loading zones and
mentioned the difficulty staff and the public face due to seasonal enforcement.
Board comments have been summarized:Staff intentions for moving parking
enforcement away from the Police Department and their thoughts on the change;
concern was voiced regarding enforcement without proper training;benefits to
implementing year-round parking enforcement;expanding parking observations
year-round;and including Transportation Advisory Board and public input prior to
public hearing.
It was moved and seconded (Walker/Norris)to approve setting the public
hearing date of June 11,2019 for Ordinance 12-19,the motion did not move
forward because an amended motion was proposed.
It was moved and seconded (Walker/Cenac)to approve setting the public
hearing date of June 11,2019 to consider the 2018 Model Traffic Code,and it
passed unanimously.
2.LETtER OF SUPPORT FOR THE 2019 FEDERAL LANDS ACCESS PROGRAM
(FLAP)GRANT FOR FALL RIVER TRAIL.Director Muhonen stated staff
presented grant options at the April 23,2019 study session.The Board was in
Board of Trustees —May 14,2019—Page 5
consensus to submit application for Moraine Avenue.A funding coordination
agency reached out and recommended staff apply for both projects.Staff
conversations with the grant administrators clarified the submittal of several
applications for a single grant would not negatively affect receiving the grant.Staff
stated funds have been collected for the local match and requested the
authorization of the letter of support.It was moved and seconded
(Walker/Cenac)to approve the Mayor signature on the Letter of Support for
the 2019 FLAP grant for Fall River Trail,and it passed unanimously.
3.LETTER OF SUPPORT FOR THE 2019 FEDERAL LANDS ACCESS PROGRAM
(FLAP)GRANT FOR MORAINE AVENUE.Director Muhonen stated the
application for Moraine Avenue was determined after the April 23,2019 study
session and requested Board approval of the letter.
John Meisnerifown citizen requested clarification on which improvements the
project would address.
Tom Street!Town citizen,Gordon Slack/Town citizen,Linda Hanick/Town citizen
and Belle Morris/Town citizen spoke in favor of the grant application in regard to
the project supporting the Downtown Estes Plan,the project would address
walking and bicycling safety/demands not currently being met with the lack of
connectivity,updates to the area address dangerous roads and support the
economy,travel and businesses.
The Board requested clarification on how road widening would occur where the
road is narrow and if the application would include upgrades to the intersection at
Marys Lake Road and Moraine Avenue.
It was moved and seconded (Walker/Bangs)to approve the Mayor signature
on the Letter of Support for the FLAP grant for Moraine Avenue,and it passed
unanimously.
4.LETTER OF SUPPORT FOR THE BUILD GRANT FOR BIG THOMPSON RIVER
CHANNEL WORK AND BRIDGE REPLACEMENT.Director Muhonen stated the
application was presented to the Board at the April23,2019 study session.Initially,
a budget supplement was required to cover the cost to hire a consultant to build
the application.Staff stated funds are available in the 2019 STIP budget for
Professional Services to hire AECOM to prepare and submit the grant application.
Local match funding in the amount of $1.5 million dollars is available in General
Funds equaling 6%of the estimated project cost.The final design has not been
produced and would be part of the application.If awarded the project would
eliminate $25 million in cost towards the proposed Stormwater Management Plan
in turn reducing cost escalation.Director Muhonen stated the application holds
value as it can be modified and reapplied toward other grants.Staff recommended
approval of the letter of support.It was moved and seconded (Norris/Bangs)to
approve the Mayor signature on the Letter of Support for the 2019 BUILD
grant and bridge replacement with $1.5 million or 6%in local match funds,
and it passed with Walker voting no.
Whereupon Mayor Jirsa adjourned the meeting at 9:22p.m.
1 -
Todd Jirsa,ayor
t /
Bur4fi-’1ctoria Beers,RecoräIng Secretary