HomeMy WebLinkAboutMINUTES Town Board 2019-03-26Town of Estes Park,Larimer County,Colorado,March 26,2019
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park,Larimer County,Colorado.Meeting held in the Town Hall in said
Town of Estes Park on the 26th day of March,2019.
Present Todd Jirsa,Mayor
Cody Rex Walker,Mayor Pro Tern
Trustees Carlie Bangs
Patrick Martchink
Ron Norris
Ken Zornes
Also Present:Frank Lancaster,Town Administrator
Travis Machalek,Assistant Town Administrator
Greg White,Town Attorney
Jackie Williamson,Town Clerk
Absent:Trustee Marie Cenac
Mayor Jirsa called the meeting to order at 7:00 p.m.and all desiring to do so,recited the
Pledge of Allegiance.
GRADUATION CEREMONY:2019 CITIZENS INFORMATION ACADEMY (CIA)
PARTICIPANTS.Mayor Jirsa,Public Information Officer Rusch and Town Administrator
Lancaster presented each participant a certificate of completion.
AGENDA APPROVAL.
It was moved and seconded (Norris/Bangs)to approve the Agenda,and it passed
unanimously.
PUBLIC COMMENTS.
Judy Smith/Town citizen invited the Board to the Junior Election event on April 24,2019
at the High School library and provided an outline of the event in which the students would
ask questions and raise concerns for the Board to address.
Charley Dickey/Town citizen stated the strength of the Board is the diversity of the
members and stated appreciation for the efforts of the Board.
TOWN BOARD COMMENTS
Trustee Zornes stated he would be attending the Open Lands Advisory Board meeting
on March 25,2019.
Trustee Norris stated the Estes Valley Planning Commission held their regular scheduled
meeting and recommend a code change to the park and recreation definition in the
Development Code for consideration by the Town Board and County Commissioners.
The Family Advisory Board would meet on April 4,2019.The childcare and housing
taskforce continue to meet with community groups to hear issues and discuss ideas.
Mayor Pro Tern Walker thanked newly elected Larimer County Commissioner John
Kefalas for his attendance at the recent Economic Development Corporation meeting.
Mayor Jirsa stated he had the distinct honor of meeting with the elders of the Arapaho
tribe during a recent visit.Platte River Power Authority (PRPA)would meet on March 29,
2019 to hold interviews for their General Counsel.
Trustee Bangs informed the community the next Trustee Chat would be held on March
28,2019.The Transportation Advisory Board (TAB)discussed updating the trail plan and
updating the status of current trails.
Board of Trustees —March 26,2019—Page 2
Trustee Martchink stated the Parks Advisory Board (PAB)would bring forward an update
to the noxious weed ordinance.
TOWN ADMINISTRATOR REPORT.
Administrator Lancaster brought forward the PABs request to review changes to the
noxious weed ordinance at a study session in May.The Board agreed to the addition.
Administrator Lancaster stated the next round of FLAP grant funding has been
announced.The Town has been encouraged to apply again as the Moraine Avenue grant
submitted during the last round of funding was close to being awarded.
Additional grant funds for local transportation improvements would be announced.Staff
would consider applying for the Rockwell bridge and channel improvements within the
Hwy 36 and Hwy 34 corridor to address flooding in the downtown area.
1.CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated March 12,2019 and Town Board Study Session
Minutes dated March 12,2019.
3.Estes Valley Planning Commission Minutes dated February 19,2019 and Study
Session Minutes dated February 19,2019 (acknowledgment only).
4.Parks Advisory Board Minutes dated February 21,2019 (acknowledgement only).
5.Transportation Advisory Board Minutes dated February 20,2019
(acknowledgement only).
6.Continue the Public Hearing date of March 26,2019 to April 9,2019 for a New
Beer &Wine Liquor License filed by Stanley Wellness Center,LLC dba Aspire
Residences at the Stanley Hotel,520 Steamer Drive,Estes Park,CO 80517,due
to failure of publication of the legal notice by the Trail Gazette.
7.Resolution 06-19 Setting the Public Hearing date of April 9,2019 for a New
Lodging &Entertainment Liquor License filed by Hansen &Dale Properties,Inc.,
dba the Inn on Fall River,1660 FaIl River Road,Estes Park,CO 80517.
8.Appointments to the Transportation Advisory Board.
•Tom Street,Reappointment,3-year term expiring March 31,2022.
•Linda Hanick,Reappointment,3-year term expiring March 31,2022.
It was moved and seconded (Zornes/Martchink)to approve the Consent Agenda
Items,and it passed unanimously.
2.LIQUOR ITEMS:
1.TRANSFER OF A HOTEL &RESTAURANT LIQUOR LICENSE HELD BY
NICKY’S RESTAURANT &LOUNGE LTD dba NICKY’S RESTAURANT &
LOUNGE TO PARK RESORTS PROPERTIES LLC DBA NICKY’S
STEAKHOUSE &LOUNGE,1350 FALL RIVER ROAD,ESTES PARK,CO
80517.Town Clerk Williamson presented the application to transfer the current
Hotel and Restaurant Liquor license.All required paperwork and fees were
submitted and a temporary was issued on February 28,2019.TIPS training has
been completed.It was moved and seconded (Walker/Martchink)to approve
the Transfer of Ownership from Nicky’s Restaurant &Lounge Ltd dba
Nicky’s Restaurant &Lounge to Park Resorts Properties LLC dba Nicky’s
Steakhouse &Lounge,1350 Fall River Road,Hotel and Restaurant Liquor
License,and it passed unanimously.
3.ACTION ITEMS:
1.FAMILY ADVISORY BOARD FOCUS AREA.Assistant Town Administrator
Machalek stated the committee has recommend a 2019 focus area of “identifying
Board of Trustees —March 26,2019—Page 3
barriers to family success in Estes Park’.It was moved and seconded
(Norris/Bangs)to approve the Family Advisory Board Focus Area for 2019,
and it passed unanimously.
2.RESOLUTION 04-19 CONTRACT WITH CDOT TO RESURFACE EAST
ELKHORN AVENUE.Director Muhonen stated the Resolution would authorize
the resurfacing 0.4 miles of East Elkhorn Avenue using funds provided by the
Colorado Department of Transportation (CDOT)not to exceed $400,000 if the
Town can obtain favorable bids for the work.Town staff will be responsible for
the project management of the paving project.
Kent Smith/Town citizen stated appreciation for staff’s creativity in addressing
the project and improving the image of the community even though the
maintenance of the State highway is the responsibity of CDDT.
It was moved and seconded (MartchinklNorris)to approve Resolution 04-19,
and it passed unanimously.
3.RESOLUTION 07-19 SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE
2019 BUDGET.Mayor Jirsa opened the public hearing.Director Hudson stated
the Resolution would re-appropriate the remaining balance of 2018 purchase
orders in 2019 to fund the completion of projects and/or the acquisition of goods
or services.The Resolution also addressed a number of items not included in
the original 2019 budget such as a wage correction in the General ,Light &Power
and Water funds,funding for improvement to the audio/visual systems in the
Board Room,acquisition of a second bus,a facility needs assessment,and
funding and reimbursement for the Elkhorn paving project.As there were no
public comments the Mayor closed the public hearing.It was moved and
seconded (Walker/Zornes)to approve Resolution 07-19,and it passed
unanimously.
4.RESOLUTION 08-19 BUDGET AMENDMENT FOR BROADBAND “SEED
MONEY”.Mayor Jirsa opened the public hearing.Director Hudson presented
the Resolution to appropriate $3 million from the Light and Power fund as seed
money as start up funds for the new Broadband division of the newly formed
Power and Communication fund.The seed money would allow the newly formed
division to begin service,verify and firm up equipment and operating needs,and
verify the total construction funding needed before issuing debt.Once revenue
bonds are issued,the IRS tax code has timelines for expenditure of the bond
proceeds to maintain tax exempt status.The build out of initial services would
occur in Ravens Circle and Carriage Hills.The project would require the addition
of four new lineworker positions,a fiber technician,two customer service
representatives and a sales/marketing consultant.
Jon Nicholas/EDC Executive Director stated the EDC Board supports the
Resolution and phasing of the project.
Charley Dickey/Estes Valley Partners for Commerce are in support of the project.
He questioned if the project could be funded through revenues rather than
issuing additional debt.
Mayor Jirsa closed the public hearing.It was moved and seconded
(Walker/Norris)to approve Resolution 08-19,and it passed unanimously.
5.RESOLUTION 09-19 BOND REIMBURSEMENT.Director Hudson informed the
Board the Resolution was required to notice the bond market of the Town’s intent
of issuing bonds and repaying the Light and Power (Power and Communication)
fund with revenues from bond proceeds up to $4.5 million.It was moved and
seconded (MartchinklZornes)to approve Resolution 09-19,and it passed
unanimously.
Board of Trustees —March 26,2019—Page 4
6.DESIGN CONTRACTS FOR US36 AND COMMUNITY DRIVE ROUNDABOUT.
Director Muhonen presented two change orders to perform the preliminary and
final design and construction management for a new roundabout at the
intersection of Hwy 36 and Community Drive.Staff proposed a change order for
MTJ Engineering to complete the design and construction management,and a
change order for Cornerstone Engineering for design and construction
management.The total cost of the change order requested would be $331,756.
The completion of the shovel-ready design and bid package for the roundabout,
refined engineer’s construction cost estimate,and construction management of
the project would elevate the Town’s eligibility for additional grant funding for the
project.
Those speaking in favor of the contract and the roundabout included Ann
Finley/TAB member,Tom Street/TAB member,Christy Crosser/Pinewood
resident,and Charley Dickey/Town citizen.
John Meissner/Town citizen stated uncertainty of the benefits of the roundabout
and stated concerns with the potential of accidents caused by the roundabout.
He questioned if the roundabout could be replaced if it does not perform as
expected.
Board discussion was heard with the Board requesting additional alternatives for
the sidewalk improvements and the addition of two lanes for the entire
roundabout.It was moved and seconded (Norris/Bangs)to approve the
change orders with MTJ Engineering and Cornerstone Engineering for the
design and construction management of the US36lCommunity Drive
roundabout in the amount of $331,756,and it passed unanimously.
7.APPROVAL OF THE FIRST AMENDMENT TO THE EMPLOYMENT
AGREEMENT FOR TOWN ADMINISTRATOR LANCASTER.Attorney White
reviewed the amendment stating Town Administrator Lancaster provided his
intent to retire on October 1,2019.His current contract ends June 2019,
therefore,an extension of the contract through October 1,2019 was prepared to
allow the effective transition between Lancaster and the new Town Administrator.
It was moved and seconded (Bang/Martchink)to approve the first
amendment to the employment agreement for Town Administrator
Lancaster,and it passed unanimously.
8.INTERVIEW COMMITTEE FOR TRANSPORTATION ADVISORY BOARD.
It was moved and seconded (Zornes/Norris)to appoint Trustee Bangs and
Trustee Martchink to the Transportation Advisory Board interview
committee,and it passed unanimously.
REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (MartchinklZornes)to discuss a personnel matter under
Section 24-6-402(4)(f),C.R.S.and not involving:any specific employees who have
requested discussion of the matter in open session;any member of the Town
Board (or body);the appointment of any person to fill an office of the Town Board
(or body);or personnel policies that do not require discussion of matters personal
to particular employees —Town Administrator Position,and it passed unanimously.
Whereupon Mayor Jirsa adjourned the
ilIiamson,Town clerk
The Board entered Executive Session at 8:42 p.m.and concluded at 8:53 p.m.
Todd Jirsa,May