HomeMy WebLinkAboutMINUTES Town Board 2019-03-12Town of Estes Park,Larimer County,Colorado,March 12,2019
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer
County,Colorado.Meeting held in the Town Hall in said Town of Estes Park on the 1 2th
day of March,2019.
Present:Todd Jirsa,Mayor
Cody Rex Walker,Mayor Pro Tern
Trustees CarVe Bangs
Marie Cenac
Patrick Martchink
Ron Norris
Ken Zornes
Also Present:Frank Lancaster,Town Adrninistrator
Travis Machalek,Assistant Town Administrator
Greg White,Town Attorney
Bunny Victoria Beers,Recording Secretary
Absent:None
Mayor Jirsa called the meeting to order at 7:00 p.m.and all desiring to do so,recited the
Pledge of Allegiance.
AGENDA APPROVAL.
A motion was made to add Consent Item nine for the Contract with ESM Consulting
Services Inc for Town Administrator Recruitment Assistance not to exceed $11,500.It
was moved and seconded (Walker/Cenac)to approve the addition,and it passed
unanimously.
It was moved and seconded (Norris/Martchink)to approve the Agenda with the
addition of Consent Item nine,and it passed unanimously.
PUBLIC COMMENTS.
Connie PhippsiTown citizen received the Stormwater Utility letter sent by staff and agreed
there are drainage problems but not to the extent portrayed by the Town reports.She
stated the proposed plans are disproportionate to the actuality.She added the Downtown
Estes Loop project would address stormwater issues.She asked the Board to consider
additional review of all issues and the proposed cost to address stormwater before
making decisions.
Charlie Dickeyrrown citizen stated on April 11,2019 a meeting would take place at the
Hidgeline Hotel,Timberline Room to discuss proposals for the establishment of a
Chamber of Commerce.He anticipated the Chamber to be in operation in 2020.
Nancy Almond/Estes Valley Investment in Childhood Success (EVICS)Director
discussed issues low income families face related to childcare.The EVICS Childcare
Scholarship Program for low income families is budgeted at $25,000 annually.As of
March 2019 $11,570 in grants have been disbursed to 20 local children.The program
was designed to provide temporary assistance to local families.She added in 2018 the
program provided a record year amount of $38,000 to local families.Larimer County
provides childcare assistance and currently has a wait list of 250 children driving the
increase in local funding requests.She encouraged the Board to speak at the April 2,
2019 Speak Up for Kids Day and discuss solutions for childcare.
TOWN BOARD COMMENTS
Trustee Cenac stated Visit Estes Park elected the following officers:with Sean
Jergens/President,Trustee CenacNice President,Deborah Gibson/Treasurer,Pat
Murphry/Secretary.Monthly meetings have been moved to the first Tuesday of the month
at 6pm at the Visit Estes Park office.She added staff is developing a three-year strategic
plan and continues efforts to increase group sales marketing.Additionally,a transparency
site has been developed to show a metrics dashboard and provide updates to the public
Board of Trustees —March 12,2019—Page 2
on current projects.She added the Rooftop Rodeo is July 81h through 1 Yb and tickets can
be purchased beginning April 1St.
Trustee Bangs stated the Transportation Advisory Board would be conducting a
community outreach meeting on March 20,2019 related to the Safe Streets Policy.Sister
Cities would meet on March 13,2019.She reiterated the childcare issues which exist for
local families and requested members of the community inform the Board and Task Force
on the best method to engage feedback.
Trustee Norris stated the Town’s Capital Improvement Plan was distributed and has been
an ongoing project for several years and commended staff on their efforts.The Planning
Commission meeting would be held on March 19,2019.Beginning in April 2019 the Study
Session meetings would be held at 3:30 p.m.with the regular Planning Commission
meetings taking place at 6:00 p.m.to allow more community members the opportunity to
attend.The Family Advisory Board reviewed the 2018 recommendations to the Town
Board and adopted a Focus Area for 2019 to identify barriers to family success in Estes
Park with intentions to conduct public outreach before providing information to the Town
Board.The Childcare and Housing Taskforce continues outreach to local citizens and
entities and would bring back key discussion areas to the Board at a future meeting.
TOWN ADMINISTRATOR REPORT.
Policy Governance Quarterly Report:Town Administrator Lancaster reported overall
compliance with Policies 3.1 through 3.11 with exception to 3.1 where he reported partial
compliance.He stated the partial compliance was due to the need for improvement in
customer service.He added there are departments and divisions which execute high
levels of customer service and others which do not.He added the fund balance goal of
20%is currently at 50%confirming financial balance.
1.CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated February 12,2019 and February 26,2019,Town
Board Study Session Minutes dated February 12,2019.
3.Special Town Board Minutes dated February 19,2019.
4.Family Advisory Board Minutes dated February 7,2019 (acknowledgment
only).
5.Letter of Support for the 2019 Great Outdoors Colorado Connect Initiative
Grant for Fall River Trail.
6.Letter of support for the People for Bikes Grant Application for Fall River Trail.
7.Acceptance of Town Administrator Policy Governance Monitoring Report.
8.Resolution 05-19 Setting the Public Hearing date of March 26,2019 for a New
Beer &Wine Liquor License filed by Stanley Wellness Center,LLC dba Aspire
Residences at the Stanley Hotel,520 Steamer Drive,Estes Park,CO 80517.
9.Contract with ESM Consulting Services Inc for Town Administrator Recruitment
Assistance not to exceed $1 1,540.
It was moved and seconded (Zornes/Norris)to approve the Consent Agenda
Items,and it passed unanimously.
2.REPORTS AND DISCUSSION ITEMS:
1.LARIMER COUNTY BEHAVIORAL HEALTH UPDATE.Lori Stolen/Behavioral
Health Services Director provided an overview of health initiatives with the
passing of Larimer County Issue 1A.Three funding paths have been established
to spend the approximate $15.5 million collected through the 1A tax.For the first
two years funds would be applied towards the design of a new facility estimated
at approximately $28.9 million.She stated the County is currently in the process
of writing the RFP to hire consultants to develop plans for the facility.The facility
would be utilizing County owned land at Trilby Road and Taft Hill.The next
Board of Trustees —March 12,2019—Page 3
funding phase would be applied toward client assistance and care coordination
to ensure cost is not a barrier for treatment.The third funding path is through
distributed services.She added the County Commissioners have approved $1
million in collected funds be disbursed directly back to the community.A Policy
Advisory Council and Technical Advisory Committee have been established to
make decisions on fund spending.She welcome community input on benefits
and where needs are and how improvements can be made.
3.PLANNING COMMISSION ITEMS:
1.CONSENT ITEMS:
A.ESTES VALLEY PLANNING COMMISSION BYLAW AMENDMENT.
Changes to the Bylaws were presented including:consistency with the IGA
and all amendments;to allow the Planning Commission the ability to amend
meeting times yearly;the needs and desires of the community;to remove any
unnecessary or redundant bylaw sections;and to clean up inconsistencies in
language and titles.Staff recommended the changes to the Bylaws as
presented.It was moved and seconded (Norris/Bangs)to approve the
Estes Valley Planning Commission Bylaw Amendment,and it passed
unanimously.
4.ACTION ITEMS:
ORDINANCE 04-19 PLAHE RIVER POWER AUTHORITY ORGANIC
CONTRACT &POWER SUPPLY AGREEMENT.Mayor Jirsa opened the public
hearing.Director Bergsten stated the agreement would ensure a long-term
supply of safe,reliable,environmentally responsible service and competitive
prices for energy services to the community.He introduced Joe Wilson General
Council and Jason Frisbie General Manager and CEO for Platte River Power
Authority.History of the authority and the service provided to customers since
1973 was presented to the Board.They reviewed the two foundational
documents between the four owner communities (Estes Park,Loveland,
Longmont &Fort Collins)which are effective through 2050.Changes to the
contract would extend the agreement through 2060 and would include minor
edits and clarifications to the organic contract.The power supply agreement
would contain new language providing context to introduce the Resource
Diversification Policy;noting intermittent resources present system management
challenges/opportunities;described how PSA’s may be revised and modified in
the future;and introduced the possibilities of future modifications to the
agreement.Mayor Jirsa closed the public meeting and Attorney White read the
ordinance into the public record.It was moved and seconded (Cenac/Walker)
to approve Ordinance 04-19,and it passed unanimously.
2.ORDINANCE 02-19 AMENDING MUNICIPAL CODE §13.06.010 TO ENABLE
BROADBAND SERVICES.Mayor Jirsa opened the public hearing.Director
Bergsten stated the change would enable broadband services to the community.
The Estes Park Economic Development Corporation facilitated numerous
community authored publications on the advantages of Broadband.He provided
a brief history of the Estes Park Broadband timeline which began in 2014.Two
customers are currently running successfully through the pilot program.In the
first phase seed funding would be transferred from the Light &Power Enterprise
Fund in the amount of $3 to $4 million.Key activities of the first phase would
include:establishing a Broadband Division;a fund startup phase;hiring and
training of new staff;startup marketing,communication and branding;activation
in two neighborhoods;and updates to construction costs and proforma.Phase
two would incorporate continued network build-out,full-scale marketing and
sales and potential bandwidth and call center IGA’s.Director Bergsten stated the
project is not an increase to taxes and is funded as a voluntary fee based
enterprise.Staff recommended approval of the ordinance to enable Broadband
services and change the name of the Light &Power Enterprise to Power &
Communications Enterprise.
Board of Trustees —March 12,2019—Page 4
Board questions have been summarized:How staff intends to manage and
monitor progress to ensure staff is on target;the approximate number of new
positions created through the service;effects,benefits,quality and reliability of
future development of 5G cell signal for the Estes Valley;regular progress
updates provided to the Board;and whether staff would coordinate installation
with other construction projects.
Those speaking in favor of enabling Broadband services:Michael Bertrand/Town
citizen,David Batey/County citizen,Charlie Dickey/Estes Valley Partners for
Commerce President,Greg Rosenerrtown citizen,and Kent Smith/Town citizen.
Mayor Jirsa closed the public meeting and Attorney White read the ordinance
into the public record.It was moved and seconded (MartchinWBangs)to
approve Ordinance 02-19,and it passed unanimously.
3.ORDINANCE 03-19 REENACTING MUNICIPAL CODE CHAPTER 9.18
RELATING TO MICROMOBILITY.Mayor Jirsa opened the public hearing.Staff
presented Ordinance 03-19 allowing ebikes and Electric Mobility Scooters (EMS)
on most Town trails,roadways,and sidewalks.Staff highlighted changes
including:removing redundant provisions present in model traffic code;streets
with speed limits;citizen input which stated the content limited students riding to
school on sidewalks where a bike lane was not present;tour groups using
devices must be 10 or less;Storage of devices not in use must be secured within
a building.Mayor Jirsa closed the public meeting and Attorney White read the
ordinance into the public record.It was moved and seconded
(Martchink/Zornes)to approve Ordinance 03-19,and it passed unanimously.
4.FAMILY ADVISORY BOARD INTERVIEW COMMITTEE APPOINTMENT.
Assistant Town Administrator stated the posting would be open for another
month to fill a single position on the Family Advisory Board.It was moved and
seconded (Walker/Martchink)to appoint Trustees Norris and Zornes to the
Family Advisory Board Interview Committee,and it passed unanimously.
5.REPORT AND DISCUSSION ITEMS:
1.2018 MUSEUM ANNUAL REPORT.Director Fortini presented an overview of
goals which were met in 2018.Highlights included:a temporary community
photography exhibit titled “My Estes Park:Through the Lens”;fundraising efforts
for the new Collections and Research Facility of which $505,000 have been
collected by the Friends of the Museum;digitization of newspaper articles from
1925-1952 hosted through Colorado Historic Newspapers;temporary exhibit
focusing on Estes Park in the 1920’s;and the State grant award to stabilize the
Birch Ruins and surrounding area.Staff continues to move artifacts to the
Museum Annex building including larger artifacts and artifacts stored at the Light
&Power warehouse.Director Fortini provided an overview of Policy 1205
Collections Management specifically for deaccessioning of Museum items.
Deaccessioning is the formal process of removing items within the Museum’s
possession.He stated the policy adheres to American Association of Museums
Guidelines to deaccession items ethically and within the Museums Mission.He
added any funds acquired to sell artifacts must be applied towards collections.
The Museum’s preference would be to give items to another community.The
Museum remodel is anticipated to be completed in April with a reopening of the
Gallery on May31,2019.New hours of operation would be Wednesday through
Saturday 10:00 a.m.to 4:00 p.m.year-round.An overview of attendance
comparisons was provided with a total of 8,647 visitors sewed in 2018 over
seven months of operation.Staff continue to align strategic initiatives and
identified outcome areas based on the mission statement.
John Meisner/Town Citizen stated concern for the policy and deaccessioning of
items process which may lead to items being resold online for profit.He also
Board of Trustees —March 12,2019—Page 5
questioned the three hundred donations which were made to the Museum in
2018.
Director Fortini stated every item deaccessioned is tracked.Item donations
require paperwork which gives full rights of the item over to the Museum and are
tracked and logged by staff.He added the first method of disposal of items is
sharing with another institution through PastPerfect a database utilized by staff
to track and trace conditions and display of items.To his knowledge since his
time at the Museum not one item has been sold.Inventory control is in place to
ensure items are not being disposed of and resold.There are private collections
with museum quality artifacts which have not belonged to a museum and are
sold online.Although larger museums allocate acquisition funding to monitor
items of historical significance,Director Fortini stated this has not occurred due
to size and limited staffing of the Museum.
Whereupon Mayor Jirsa adjourned the meeting at 9:20 p.m.
Bunrti1oria Beers,tding Secretary
Todd Jirsa,
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