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HomeMy WebLinkAboutPACKET Town Board Study Session 2017-04-11Tuesday, April 11, 2017 TOWN BOARD 5:00 p.m. – 6:40 p.m. STUDY SESSION Rooms 202/203 5:00 p.m. Dinner. 5:15 p.m. Key Outcome Discussion – Robust Economy. Including the coordination of the Town Strategic Plan, with the strategic objectives identified in the EDC Avalanche Economic Development Strategic Plan. (Town Administrator Lancaster) 6:20 p.m. Trustee & Administrator Comments & Questions. 6:30 p.m. Future Study Session Agenda Items. (Board Discussion) 6:40 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 4:45 p.m. AGENDA 1 2 Memo To: Honorable Mayor Jirsa Board of Trustees From: Frank Lancaster, Town Administrator Date: April 11th, 2017 RE: Key Outcome Discussion – Robust Economy. Including the coordination of the Town Strategic Plan, with the strategic objectives identified in the EDC Avalanche Economic Development Strategic Plan. Objective: To Review the Board’s strategic plan Key Outcome Area – Robust Economy – with a focus on how the Town coordinates and works with the Estes Park Economic Development Corporation’s (EDC) strategic plan. Present Situation: The Town Board adopted their current strategic plan in the fall of 2016. Each year in June the Board reviews their strategic plan, including the Key Outcome Areas, Goals and Objectives. Prior to this year’s meeting in June, we are going to review all the Key Outcome Areas and their associated goals and objectives during study sessions over the next few months. In the current strategic plan, the Board identified two objectives that are tied to economic development and the EDC. The Board will define what products they desire from the EDC Define the role of Town government in economic development as it relates to the Estes Park EDC and other organizations. The EDC, with funding from a grant the EDC and the Town received from the Federal Economic Development Agency, contracted with Avalanche Consulting to develop an Economic Development Strategy Plan for the community. This plan identified a number of strategies associated with community economic development. As part of the plan, specific groups and entities in the community were identified as either a Lead Role or Supportive Rolls associated with each strategy. Twelve strategic objectives in the plan were identified as having the Town play the Lead Role, and fourteen were identified as having the Town play a supportive role. The purpose of this study session is twofold: 1. Review the goals and objectives within the Key Outcome Area – Robust Economy 2. Review the recommendations from the EDC Avalanche Study and discuss how the roles identified for the Town fit with the Board’s strategic plan3 Proposal (including budget if applicable): Discussion only Advantages: Coordination of economic development activities between the Town and the EDC Clearly articulate Town Government’s role in economic development activities Disadvantages: None Level of Public Interest Moderate to high 4 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)a. We will work to make Town codes and regulations more user‐friendlyand easier to understand and use, while ensuring they are effective and enforceable and support development. 1.Revise the sign code to be simpler and easier to understand while retaining thebasic intent.b. We will encourage optimal use of the PRPA/Town fiber infrastructure.2. Decide on options and next steps for implementation to  provide increasebroadband accessc. We will operate in a manner that provides a business friendlyenvironment.3. Complete the broadband engineering designd. The Town will encourage events, activities and development thatenhance a year round economy.4. Complete Downtown Neighborhood Plan and develop implementation options inpartnership with the downtown residents and businesses. (e.g. BID, DDA, URA, etc.)5. Serve a supportive role in the formation and operation of a Creative Arts District.6. Continue to participate in local, regional, and state economic development.7. The Board will define what products they desire from the EDC8. Define the role of Town government in economic development as it relates to theEstes Park EDC and other organizations.a. We will provide safe access for users to the trail system.1.Repair Fish Creek Trail damaged during the floodb. We will continue to develop connectivity of trails in the Estes Valley inpartnership with other local entities as described in the Estes Valley Trails Master Plan2. Pursue funding opportunities for construction of the Fall River Trail.c. We will continue to address parking options throughout the Town. 3.Start planning for the use of the Trails Special Revenue Fund formed by Ballot Issue1A sales tax revenue.d. We will develop plans and build the financial strength for redundantraw water sources to our water treatment plants.   e. We will complete stall replacements at the Fairgrounds4. Complete construction of phase 1 of the Visitor Center Transit Facility ParkingStructure.5. Pursue funding for future phases of the Visitor Center Transit Facility ParkingStructure.6. Pursue funding for additional parking7. Develop an overall parking strategy plan8. Define and consider implementation of a paid parking programTown of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION:  The Town of Estes Park will enhance our position as a premier mountain community.MISSION:  The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.1Robust Economy ‐ We have a diverse, healthy year‐round economy.e. The Town will participate as a partner in local, regional and stateeconomic development efforts.2Infrastructure ‐ We have reliable, efficient and up‐to‐date infrastructure serving our residents, businesses and guests.2017 Draft 1Strategic Plan5 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION:  The Town of Estes Park will enhance our position as a premier mountain community.MISSION:  The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.9. Develop and adopt a policy on Town installation of empty conduit with other Townprojects.10. Consider implementation of the Storm Water master plan and formation of astorm water utility11. Revise Master plan for Events Complex12. Develop a facilities needs assessment for equipment and other storage, includingthe museum collections and police evidence. 13. Replace the Mobile Stage14. Develop a plan and proposal for replacement and repair of security camera system15. Prioritize infrastructure needs and projectsa. The Events Complex meets the 2013 CH Johnson pro‐forma financialprojections.1. Re examine the findings and assumptions in the Johnson pro‐forma projectionsb. We will explore options for the future ownership and operation of theConference center2. Develop policy on the support and subsidy for special events4a. We will  improve the quality of the environment.1.Participate as a partner in the County's regional wasteshed planning.b. We will implement projects and policies which promote sustainability.2. We will prioritize and pursue projects and funding to reduce flood risk and floodinsurance costs for the property owners and businesses of the Estes Valleyc. We will maintain safe and healthy environments on Town‐ownedproperties. 3. Work to restore the streams damaged by the flood and redefine the floodplainswithin Town boundaries. d. We will investigate alternative technologies for recycling and wastemanagement.e. We will work in partnership with the Estes Valley Watershed Coalition,to restore stream corridors damaged by the 2013 flood and to implement resiliency projects to protect streams and property from future flooding. Public Safety, Health and Environment ‐ Estes Park is a safe place to live, work, and visit within our extraordinary natural environmentExceptional Guest Services ‐ We are a preferred Colorado mountain destination providing an exceptional guest experience. 32017 Draft 1Strategic Plan6 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION:  The Town of Estes Park will enhance our position as a premier mountain community.MISSION:  The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.a. We will serve as a catalyst to develop available housing solutions forunderserved segments of our community1. We will work with the Estes Valley Recreation and Parks District to integrate theSenior Center into the new Community Center b. We will continue to work with the Estes Valley Recreation and ParksDistrict and the other partners, to develop and build the multi‐generational Community Center, including the Senior Center.2. We will plan and implement the celebration of the 100th Anniversary of the Town.c. We will work to make Town codes and regulations more user‐friendlyand easier to understand, while ensuring they are effective, enforceable and support reasonable development. 2. Define housing needs and identify potential plans for action. Develop a strategy foraddressing seasonal workforce housing demands.3. Develop and adopt appropriate code changes to encourage housing development4. Revise the sign code to be simpler and easier to understand while retaining thebasic intent.5. Request that the Board of Appeals complete a review and make recommendationson procedures for processing permits and operations of the building department6. Develop philosophy and policy on funding support to outside entities7. Explore the formation of a Family Advisory Board1. Implement an enterprise wide document management systema. We will maintain a well‐trained and educated town staff.b. We will provide adequate funding for staffing  needed to provide theappropriate level of services to our citizens and guests.c. We will conduct a citizen survey biennially to measure ourperformance and citizen preferences.Outstanding Community Services ‐ Estes Park is an exceptionally vibrant, diverse, inclusive and active mountain community in which to live, work and play, with housing available for all segments in our community. 5Governmental Services and Internal Support ‐ We will provide high‐quality, reliable basic municipal services for the benefit of our citizens, guests, and employees, while being good stewards of public resources62017 Draft 1Strategic Plan7 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION:  The Town of Estes Park will enhance our position as a premier mountain community.MISSION:  The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.a. We will continue to manage traffic congestion throughout the Town.1. Develop a 2040 multi‐modal Transportation Master Plan2. Create prioritized lists of sidewalk, bike lanes and trail connectivity projects3. Continue preventative maintenance activities on Town roads, as adequate fundsbecome available. 4. Include bike/pedestrian lanes wherever possible along with the streetimprovements.5. Investigate the costs and opportunities of expanding transit services year round.6. Develop a wayfinding signage plan for the downtown neigborhood, coordinatedwith the Downtown Neighborhood Plan.a. Continue to evaluate financial policies that provide adequate fundbalances and reserves. 1. Develop and adopt a financial reserve policy, including consideration of an overallreserve and minimum/maximum levels2. Implement the capital planning process and capital plan for infrastructure3. Explore areas for enhancing Town revenue ‐ Annexation, Enforcement of Sales TaxCollection, Home Rule, OtherFinal 1 10/11/168Town Financial Health ‐ We maintain a strong and sustainable financial condition, balancing expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies.Transportation ‐ We have safe, efficient and well maintained multi‐modal transportation systems for pedestrians, vehicles and transit.7b. The  street rehabilitation efforts will result in an  average pavementcondition index of 70 or above for the Town street network by 2024.2017 Draft 1Strategic Plan8 Avalanche report recommendations attached to the town Town Lead Town Support 1 Implement flood mitigation measures that reduce the risk to lives and properties and minimize insurance premium increases upon final floodplain designation.PR Initiative to Inform and Generate Support for Economic Development Strategy 2 Upgrade the Estes Park Conference Center to make it more competitive with similar facilities across the Mountain West Business Incubator Accelerator Co-Working Space Project 3 Review and revise development policies and processes to reflect best practices and encourage redevelopment.Local Revolving Loan Fund 4 Make use of the downtown master planning process to develop a vision and land use plan for each neighborhood in the town. These plans should be supportive of the goals and priorities identified in this report.comprehensive and Unified Estes Valley Brand 5 Create incentives to encourage redevelopment of properties and new business location.Recruit Events for Events Center & Conference Center 6 Establish a more streamlined development review process according to best practices.Community Center 7 Provide more bilingual resource in local organizations and on websites and directly engage the Latino community when planning events and programs.Upgrade Athletic Recreational Facilities 8 Serve as the convener to Clearly define roles and responsibilities of Partner Organizations.Stanley Film Center 9 Construct and maintain a high-speed broadband network for businesses and residents. Establish Estes Park Arts District 10 Transportation Maintenance and improvements Infant & Childcare Services 11 Parking Roosevelt National Forest Activities 12 Creat and sustain favorable business climate and attitude Rocky Mountain Performing Arts Center 13 Flagship Destination Wellness & Hospitality Education Center 14 Workforce Housing 9 10 April 25, 2017 Suggestion for a Town Housing Coordinator. Key Outcome Discussion – Town Financial Health. Key Outcome Discussion – Outstanding Guest Services. May 9, 2017 Key Outcome Discussion – Infrastructure. Key Outcome – Transportation. Feasibility Study of Town Operation and Maintenance of Signs, Signals, and Pavement Markings on CDOT Highways (US34, US36, CO7) within Estes Park. May 23, 2017 Key Outcome Discussion - Public Safety, Health and Environment. Key Outcome Discussion – Outstanding Community Services. Review Service Proposal List for 2017 Budget. June 13, 2017 Key Outcome Discussion – Government Services and Internal Support. Discussion of Rural Transportation Authority. Review of Governance Policies. December 12, 2017 Final Review of 2017 Strategic Plan Items Approved – Unscheduled: (Items are not in order of priority) Making Board Emails Available to the Public - Follow Up. Short Update on the Downtown Neighborhood plan. Review of Policy Governance Policies. Discussion and review of Fish Hatchery RFP. Philosophy and Policy of Funding Support to Outside Agencies. Study Session Items for Board Consideration: Future Town Board Study Session Agenda Items April 11, 2017 11