HomeMy WebLinkAboutPACKET Town Board 2015-03-10
The Mission of the Town of Estes Park is to provide high‐quality, reliable
services for the benefit of our citizens, guests, and employees, while
being good stewards of public resources and our natural setting.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, March 10, 2015
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PROCLAMATION: Newcomers Club 50th Anniversary.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1. CONSENT AGENDA:
1. Town Board Minutes dated February 24, 2015 and Town Board Study Session
Minutes dated February 24, 2015.
2. Bills.
3. Committee Minutes:
A. Community Development/Community Services Committee. February 26,
2015.
1. Wine Festival, Relay for Life Walk, and Duck Festival in Bond Park.
4. Estes Valley Board of Adjustment Minutes dated February 3, 2015
(acknowledgement only).
5. Resolution #08-15 - Setting the public hearing date of March 24, 2015, for a new
Tavern Liquor License for The Barrel, LLC, 112-120 E. Elkhorn Avenue, Estes
Park, CO 80517.
6. Estes Valley Board of Appeals Bylaws.
2. REPORT AND DISCUSSION ITEMS (Outside Entities):
1. LARIMER COUNTY LONG TERM RECOVERY GROUP. Chris Moody & Laura
Levy.
Prepared 3/2/15
*Revised 3/5/15
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
3. LIQUOR ITEMS:
1. TRANSFER OF OWNERSHIP – FROM EVEREST KITCHEN, LLC DBA FAMOUS
EASTSIDE GROCERIES, TO SHAMBALA, INC., DBA FAMOUS EASTSIDE
GROCERIES, 381 S. ST. VRAIN AVENUE, 3.2% OFF PREMISES LIQUOR
LICENSE. Town Clerk Williamson.
2. TRANSFER OF OWNERSHIP – FROM TWO DOLPHINS, INC., DBA GRUBSTEAK
RESTAURANT, TO VISTA AZUL, INC., DBA GRUBSTEAK RESTAURANT, 134
W. ELKHORN AVENUE, HOTEL AND RESTAURANT LIQUOR LICENSE. Town
Clerk Williamson.
4. ACTION ITEMS:
1. TRANSPORTATION ADVISORY BOARD APPOINTMENTS. Town Clerk
Williamson.
5. ADJOURN.
Monthly LTRG Group Meetings: 2ndTues 2PM –4:00 PMAlternating Locations: Estes Park & LovelandNext Meeting: March 10th–Cowboy Church, Loveland
Larimer County Long Term Recovery Group(Laura Levy, Manager)Executive TeamChris Moody (co‐Chair)Rocky Mountain Church, Estes ParkGlorie Magrum (co‐Chair)House of Neighborly Services, LovelandNolan ObergLarimer LTRG Assist – Volunteer Manager, Estes ParkSuzanne BassingerLarimer CountyRecovery Manager, Fort CollinsGordan ThibedeauUnited Way of Larimer County, Fort CollinsAmy Irwin Loveland Housing Authority, LovelandPhyllis Kane Lutheran Family Services –Disaster Response, LovelandGwen StephensonHabitat for Humanity, LovelandDerek GaarderTouchstone Health Partners, Mountain Outreach Team Michael MastoAmerican Red Cross, DenverHill GrimmettColorado DioceseGuy MendtCatholic CharitiesKathy KingFEMA, Loveland
Larimer County Long Term Recovery GroupDisaster Recovery ‐Unmet NeedsWhat we do . . . Case Management•Assist with Recovery Plan•Match Resources with Needs•Assist with Navigating Grants/Programs (CDBG‐DR)•Construction ManagementVolunteer Labor•EVLTRG / Assist•85,000 Volunteer Hours in 2014•Debris Clean‐up / Mitigation•Skilled Repairs•Rehab / Rebuild•Trail & Public ProjectsImmediate & Unmet Needs Funds•United Way of Larimer County•Faith‐Based Partnerships•American Red Cross•Gift CardsCommunity Outreach & Information•Community Advocacy•Information Resources•Meetings, Gatherings & Expo’s•Create Community Connections•Press/Media Outreach•Mountain Outreach
LTRG – Disaster Case ManagementDisaster Case Managers (DCM) provide direct household assistance after a disaster∙partnering with individuals or families to write a recovery plan∙advocating with and for clients’ as necessary∙coordinating necessary services and resources to address complex needs∙making case presentations for financial assistance on behalf of client
LTRG ‐Disaster Case ManagementCase Status # of CasesOpen183Re‐Open 4Closed 78INR (Information Referral) 1564212013 Flood ‐Summary of CasesHousehold CompositionTotal # of People in Households532Total # of Dependant Children 97Individuals 89Adult Couple w/o Children 122Adult Couple w/ Children 41Single HOH w/ Children 13
LTRG – Disaster Case Management2013 Flood ‐Funding CategoriesPrimary Residence Repair/Rebuild $88,681 Personal Property Repair/Replace $52,981 Land Restore/Stabilize $31,888 Loss of Livelihood $104,255 Temporary Housing Needs $50,532 Health/ Medical $5,101 Other $25,198 Housing Assistance due to Loss of Income $20,124 General Relief $83,896 $462,654
Community (Case) LocationsTOTALygygpgLTRG ‐Disaster Case Management2013 FloodLocation of Client Cases
LTRG PartnersImmediate and Unmet Needs FundedLTRG Unmet Needs Fund $ 298,561Red Cross $ 93,985Catholic Charities $ 21,204Crossroads Ministries $ 367,164House of Neighborly Services $ 95,147Rocky Mountain Church $ 143,992$1,020,053
LTRG Unmet Needs Fund $ 739,515Catholic Charities $ 117,453Crossroads Ministries $ 94,406House of Neighborly Services $ 57,461*Rocky Mountain Church $ 8,695$1,017,530*Allocated for road/culvert project in Glen HavenLTRG PartnersImmediate and Unmet Needs Remaining Assets
Community Development Block Grant‐Disaster Recovery (CDBG‐DR)Individual Assistance Programs Larimer Home Improvement Program•Rebuilding•Rehabilitation•ReimbursementLarimer Home Ownership Program•Down payment•Re‐purchaseLarimer Rental / Relocation Assistance•Rental•Relocation•ReimbursementHome Access/High Park Fire•The newest programs•Road/Bridge Repair•Individual assistance to Fire Survivors
Volunteer Labor in 2014Over 3,100 Volunteers84,000 Hours • 367 Projects
Funding of Mountain Outreach Team ended in 2014. The Larimer County Board of Commissioners contributed $100,000The Larimer LTRG is funding up to $200,000 for their continuation of services in 2015.
Colorado Spirit Flood Recovery Crisis Counseling Assistance and Training Program (CCP) (10.1.2013‐10.21.2014) County Provider Primary Services Secondary Services TotalLarimer Touchstone Health Partners 28037 42166 70203All Counties All Providers 121912 204697 326609Type of Service Larimer/TouchstonePrimary Services Secondary ServicesIn‐Person Brief Educational or Supportive Contacts13912Telephone Contacts1199Hotline/Helpline/Lifeline Contacts15Email Contacts2983Community Networking and Coalition Building8714Individual Crisis Counseling Services1118Group Services96Material Handed Out 15153Materials Mailed or Left at Person's Home7481Materials Left in Public Places17542Mass Media1110Social Networking Messages880TOTAL 28037 42166
Community Update: Glen HavenGlen Haven General Store open again seasonallyNearly all homes have accessNearly all permanent residents are back in their homesCentury Link repairs nearly completedRebuild Town Hall/Community Center Committee formed –working with CU architect and students as a design projectOwners on the river side of CR 43 are waiting for final flood plain regulation determinationFEMA recoupment dispute has been resolved
Community Update: Big Elk MeadowsAccomplishments:Reconstruction is well underwayFunding is established and on‐goingFEMA/CO relationships improvingGood relationships with local contractorsShort Term Goals:Reconstruct interior roads to be serviceableStart water plantAssess infrastructure damagePrioritize reconstruction projectsPrepare future designAcquire FundingDeliver water to as many residents as possibleGet involved with Little Thompson River RestorationCoalitionReconstruction:Most engineering completeSunset, Willow, Meadow over 50% complete (on Hold)Water system over 50% built Water system improvements being designed as more fundingBecomes availableLong Term Goals:Fully rebuild roadsRestore domestic water service to all residentsBuild new dams (sequenced)Enhance the environment with new land plan
Community Update: DrakeWaiting for Answers:CDOT plans –Highway 34Land BuyoutsBig Thompson River Restoration PlanCDBG‐DR Planning GrantsFloodplain Regulation DeterminationsResiliency Concerns –Sense of LossRiver Forks Road –Property Lines Photo above taken in 1946 –Same river crossing ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐bridge built by Mary Myer’s father.“Please thank the Commissioners and County Engineers who madeThis low water crossing possible when the temporary easement, weHad been using expired.”
VOAD –Emergency Support Function (ESF) –New Larimer Emergency Response Plan
Town of Estes Park, Larimer County, Colorado, February 24, 2015
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 24th day of February 2015.
Present: William C. Pinkham, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees John Ericson
Bob Holcomb
Ward Nelson
Ron Norris
John Phipps
Also Present: Steve McFarland, Finance Officer
Greg White, Town Attorney
Barbara Jo Limmiatis, Recording Secretary
Absent: Town Administrator Lancaster
Mayor Pinkham called the meeting to order at 7:08 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PROCLAMATION.
Mayor Pinkham presented a proclamation for the 100th Anniversary of Rocky Mountain
National Park (RMNP). Vaughn Baker, RMNP Superintendent, presented the Mayor
with a commemorative 100th Anniversary poster signed by the artist on behalf of the
Park.
UNITED WAY PLAQUE PRESENTATION.
Mayor Pro Tem Koenig presented the Mayor with the Spirit of Giving Award from United
Way.
PUBLIC COMMENTS.
Ed Hayek, Town resident, spoke on behalf of the Stanley Views Homeowners
Association in regards to the Stanley/Wellness Center Amended Special Review. He
asked the Board to consider the impacts of the requested height variance on the
adjoining neighborhood and take time to visit the project site.
Johanna Darden, Town resident, described the false statements made by Larry
Rogstad in the Town Board Study Session packet from February 24, 2015 in regards to
a bear being at the Knoll Willows during the summer of 2014.
TRUSTEE COMMENTS.
Trustee Ericson stated the Transportation Advisory Board meeting was postponed and
would be held Wednesday, February 25, 2015 in Town Hall and the Community
Development/Community Services Committee meeting would be held on Thursday,
February 26, 2015 in the Board Room. He discussed infrastructure as one of the seven
key outcome areas of the Strategic Plan and addressed goals related to parking,
pursuing grants and open space funding for trails master plan and upgrading the Glacier
Creek water treatment plant.
Trustee Phipps discussed the items of the February 18, 2015 Planning Commission
meeting including Backbone Adventure Rentals, Marys Lake subdivision development
agreement, the location of a 100 foot telecommunications tower on Prospect Mountain,
and tentative upcoming agenda items.
Mayor Pro Tem Koenig stated Western Heritage has a new interim president, Ben Vigil,
and Sister Cities is finalizing the June Science Exchange for three Estes Park students.
Board of Trustees – February 24, 2015 – Page 2
Trustee Holcomb discussed the presentation by Lloyd Wright on the Community Garden
which was given to the Parks Advisory Board, the Art in Public Places policy, and the
Arbor Day Celebration to be held on May 15, 2015 at the elementary school.
Trustee Norris stated Visit Estes Park would be reaching out to vacation home
operators to discuss issues related to code changes and would hold a day long retreat
on March 17, 2015 to discuss destination product development.
TOWN ADMINISTRATOR REPORT.
Finance Officer McFarland reported the auditors are completing the field work for 2014
financial statements.
1. CONSENT AGENDA:
1. Town Board Minutes dated February 10, 2015 and Town Board Study
Session Minutes dated February 10, 2015.
2. Bills.
3. Committee Minutes:
A. Public Safety, Utilities & Public Works Committee, February 12, 2015.
1. 2015 Ford Utility Interceptors (two PD vehicles @ $30,697 each),
Spradley Barr of Greeley, $61,394 - Budgeted.
2. 2015 Pothole Patch Truck, MacDonald Equipment Co., - $205,450 -
Budgeted.
3. Adam’s Tree Service – Contract amendment for additional crew, no
impact to 2015 budget.
4. Transportation Advisory Board Minutes dated January 21, 2015
(acknowledgement only).
5. Parks Advisory Board Minutes dated January 15, 2015 (acknowledgement
only).
6. Estes Valley Planning Commission Minutes dated January 6, 2015
(acknowledgement only).
It was moved and seconded (Koenig/Phipps) to accept the Consent Agenda, and it
passed unanimously.
2. PLANNING COMMISSION ITEMS:
1. CONSENT ITEMS:
A. AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH
LARIMER COUNTY.
B. AMENDMENT TO THE ESTES VALLEY BOARD OF ADJUSTMENT
BYLAWS.
It was moved and seconded (Norris/Koenig) to approve the Consent
Items for the Planning Commission, and it passed unanimously.
2. ACTION ITEMS:
A. ORDINANCE #01-15 – AMENDING THE 2009 INTERNATIONAL
BUILDING CODES – BOARD OF APPEALS.
Planner Shirk discussed the proposed changes to the 2009 International
Building Codes regarding the Board of Appeals membership to eliminate
alternate members required by the code and the decrease the number of
members needed to make a quorum.
Board of Trustees – February 24, 2015 – Page 3
It was moved and seconded (Norris/Koenig) to approve Ordinance
#01-15, and it passed unanimously.
i. APPROVAL OF THE ESTES PARK BOARD OF APPEALS
BYLAWS.
As there was no discussion or motion made the item would be
considered at the March 10, 215 Town Board meeting.
B. AMENDED DEVELOPMENT AGREEMENT.
Planner Shirk provided a brief history on Lot 7, Marys Lake Subdivision
and the Planning Commission’s findings. The 2005 development
agreement specified that Lot 7 cannot be developed as a single-family
lot unless the Plat and Development Agreements are amended. Lot 7
was intended to be placed under a conservation easement, but was not
accepted by the land trust. The property has since been in a state of
limbo as it is not approved for development, yet the Town cannot prohibit
development because it would be a taking of property rights.
Frank Theis, consultant representing the property owner, added the
property was left to the estate of James Tawney whose heir wishes to
dispose of it. Attempts are being made to make Lot 7 buildable with
restrictions through a development agreement.
Matthew Gordon, attorney for the Promontory Kiowa Ridge
Condominium Owners Association, explained the opposition to the
proposed amendment to the 2005 development agreement. The
agreement states that Lot 7 cannot be developed as a single family lot
unless the plat and development agreement are amended. The
agreement runs with the land and requires all parties, Lot 7 and Lot 6
owners and the Town of Estes Park to agree to change the agreement.
The Promontory Association is the successor owner of Lot 6 and has no
interest in amending the agreement. No lawful action can be taken by
the Board without the successors’ signatures. Attorney White
recommended the Board continue the matter until the March 24, 2015
Town Board meeting to allow time to review the situation and take this
information into consideration. It was moved and seconded
(Nelson/Norris) to table the amended development agreement to the
March 24, 2015 Town Board meeting, and it passed unanimously.
C. SPECIAL REVIEW 2014-15.
Planner Kleisler presented a summary of the Special Review 2014-05 for
Backbone Adventure Rentals. The applicant proposed to relocate the
current scooter and jeep rental business to a new location at 1851 North
Lake Avenue and add motorcycle rentals to the operation. The Planning
Commission recommended approval of the Special Review subject to
several conditions as outlined in the staff report.
Owner Andy Hitch stated it was his intention to abandon the current
business location at 1360 Big Thompson Avenue once the special
review was approved and improvements have been made at the new
location.
It was moved and seconded (Norris/Holcomb) to approve the Special
Review 2014-05, and it passed unanimously.
3. ACTION ITEMS:
1. ESTES VALLEY PLANNING COMMISSION APPOINTMENT.
Finance Officer McFarland provided a brief overview of the interview process
and stated Sharry White was recommended to fill the vacant position on the
Planning Commission. It was moved and seconded (Ericson//Phipps) to
Board of Trustees – February 24, 2015 – Page 4
appoint Sharry White to the Estes Valley Planning Commission to a term
beginning immediately and expiring on December 31, 2016, and it passed
unanimously.
2. ESTES VALLEY BOARD OF ADJUSTMENT APPOINTMENTS.
Finance Officer McFarland provided a brief overview of the interview process
and stated Jeff Moreau and Wayne Newsom were recommended to be
reappointed. It was moved and seconded (Norris/ Holcomb) to appoint Jeff
Moreau and Wayne Newsom to the Estes Valley Board of Adjustment to
three year terms beginning March 1, 2015 and expiring on February 28,
2018, and it passed unanimously.
4. REPORT AND DISCUSSION ITEMS:
1. 2014 YEAR END FINANCIAL REPORT.
Finance Officer McFarland presented the draft financial report through
December 2014. The 2014 budget included all capital and flood repair projects
as well as grant and reimbursement revenues to provide an easy reference for
the total financial scope of a project. Very few of the projects were completed in
2014, which resulted in several funds being overstated in both revenues and
expenditures. Funds would need to be restated through budget amendments
and brought forward in March of 2015. Extracting flood reimbursements and
expenditures from regular activity within the financial statements is difficult, but
staff reported the Town came in under budget in all Funds except for the
Medical Insurance Fund. All funds are solvent and have healthy fund balances.
The General Fund would continue to be monitored closely with an approximate
fund balance of 19%. 2014 was a strong year for sales tax collection with the
Town being 14.5% ahead of 2013 and 7% ahead of the 2014 budget. All-time
highs for sales tax collection were also reported throughout the CAST
communities. Staff would continue to submit applications for grants and
reimbursements to offset flood expenses.
2. CDBG-DR ROUND 1 & 2 INFRASTRUCTURE AND FEMA HMGP
APPLICATIONS. Director Chilcott provided an update on the status of the
three grant applications for downtown flood mitigation. Staff continues to
operate with the post-2013 flood objectives of reducing the number of
properties in revised special flood hazard areas and increasing the Town’s
resiliency to future flood events. The Community Development Block Grant –
Disaster Recovery (CDBG-DR) Round 2 Infrastructure Grant application for the
Moraine Avenue bridge replacement was submitted February 13, 2015. The
FEMA Hazard Mitigation Grant Program (HMGP) revised application is due
March 17, 2015 for channel widening and retaining wall work on the Big
Thompson River near Picadilly Square. The CDBG-DR Round 1 Infrastructure
Grant awarded $1.25 million as a match for the HMGP application. The Town
did not receive funding for the HMGP application, therefore, staff has identified
four projects for the funds which may be used by March 2016. These projects
include the Fish Hatchery area above the Hydroplant, the Fish Hatchery
property below the Hydroplant which includes Town housing`, the Scott Ponds
area, and minor localized culvert improvements downtown. Staff is examining
which department has the capacity to complete these projects within a year and
would keep the Board informed of all flood mitigation efforts.
Whereupon Mayor Pinkham adjourned the meeting at 9:01 p.m.
William C. Pinkham, Mayor
Barbara Jo Limmiatis, Recording Secretary
Town of Estes Park, Larimer County, Colorado February 24, 2015
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Rooms 202/203 in said Town of Estes Park on the 24th day of February,
2015.
Board: Mayor Pinkham, Mayor Pro Tem Koenig, Trustees Ericson,
Holcomb, Nelson, Norris and Phipps
Attending: All
Also Attending: Town Attorney White, Finance Officer McFarland and Town
Clerk Williamson
Absent: Town Administrator Lancaster
Mayor Pinkham called the meeting to order at 4:00 p.m.
TRUSTEE COMMENTS & QUESTIONS.
Trustee Ericson requested staff review the possibility of reducing the Town Board
packet material to an executive report with no more than four pages, including key
issues, advantages and disadvantages. Mayor Pinkham stated concern if staff does not
provide enough information on an item, individual Board members may seek out staff to
discuss the item further.
Trustee Holcomb stated the recent edition of the Denver Post contained an article on
vacation homes. He requested the Board consider a seat tax for larger events to offset
expenses related to additional police staff, traffic control, etc. Attorney White stated
such a tax can only be considered by Home Rule communities. The Parks Advisory
Board has drafted an Arts policy and would be prepared to present it at the May 12,
2015 study session. The Board requested the presentation be added to the Town
Board meeting on May 12, 2015 as a report in order for the item to be televised.
FUTURE STUDY SESSION AGENDA ITEMS.
Trustee Ericson reemphasized the importance of the discussion on the five year capital
improvement plan on April 12, 2015.
Staff requested the following item be included on the April 28, 2015 study session
agenda: FEMA Community Rating System (Request for approval to engage public in
discussions about joining CRS Program).
SIGN CODE PROJECT.
The Board discussed the need for a Sign Committee to work with staff and the
consultant on revisions to the code. Trustee Phipps suggested staff and the consultant
work on revisions; have the revisions reviewed by Town Attorney White and Chief
Kufeld; and bring the final proposed revisions forward for the Board’s consideration.
The Board can then chose to approve the revisions, send the proposed revisions back
for additional changes or bring it forward to a public forum for discussion. The Board
consensus was to move forward with the Sign Code revisions without a Sign
Committee; however, the Board would like the draft revisions to be reviewed by entities
such as Visit Estes Park, Economic Development Council, Downtown Partners for
Commerce, local businesses, and the Board of Realtors.
Town Board Study Session – February 24, 2015 – Page 2
COMMUNITY CENTER PRESENTATION.
Skyler Rorabaugh/Estes Valley Recreation and Park District (EVPRD) Executive
Director stated with the assistance of Bill Lively, a professional fundraiser, the district
has identified the need to establish a professional campaign team consisting of a
Campaign Director and an Executive Assistant. The collaborative approach with
EVRPD partners, including the Town of Estes Park, Park R-3 School District, Hospital
District, Library District and others, would provide the campaign with clearly defined
support both financial and in kind services. It was suggested that formal agreements
with each entity be developed to outline the type of support for the campaign. It is
estimated that approximately $200,000 would be needed in the first two years to fund
salaries and operational costs. The campaign’s partnership would commit to the
development and implementation of a responsible campaign plan led by qualified
volunteers and managed by the professional team. The partnership would also commit
to the modified Plan B of approximately 38,000 sq. ft. building instead of the original
86,000 sq. ft. facility with a cost of not more than $12 million and redesigned to provide
as many of the primary services included in the original plan as possible. The new plan
would be designed to potentially add on in phases. The district would request the Town
provide $50,000 in 2015 to fund the new campaign approach. The fundraising
campaign would end no later than 2019 with the potential of breaking ground in 2018 to
meet the sales tax initiative deadline.
EVRPD continues to identify and apply for grants such as the Colorado Block Grants for
flood recovery. The district also continues to work with the original group hired to
provide assistance in raising capital funds; however, they have cut their efforts back
considerably to approximately 10 hours a month and focusing their efforts on northern
Colorado. Mr. Lively would provide pro bono assistance to the campaign team to
develop the skills of the Campaign Director. He would meet with staff monthly and
provide support.
Board comments were heard and summarized: Mayor Pro Tem Koenig stated concern
with moving from the current fundraising consultant and concern with limiting the scope
of the facility; Trustee Norris voiced support for the reduced scope and phasing of the
project, as well as the fundraising campaign; Trustee Nelson stated support for the
broader approach to fundraising; and Trustee Phipps requested the Board be provided
an executive summary of the fundraising campaign in order to provide a clear
understanding of the effort. The Board consensus was to bring the funding request
forward for consideration once EVRPD has discussed the partnership with the other
partners.
MUSEUM AND COLLECTION STORAGE FACILITY UPDATE.
Museum Director Fortini stated the Museum/Senior Center Master Plan was completed
in 2013. Staff presented the Board with a three phased approach to begin moving
forward with a new facility for the Museum. Phase I would address the immediate need
for a new Collections and Research center adjacent to the current building and
additional parking. This is a departure from the original Master Plan; however, it would
allow the Museum to continue operations while building the much needed center.
Phase II would provide a work shop for exhibits. Phase III would expand the exhibit
space and the meeting space. Light and Power has requested the Museum remove its
collection from their building on Elm Road within the next two years as the space is
needed by the department. The current estimated cost for full build out of the proposed
phased project is $8.35 million (Phase I - $2.8 million, Phase II - $700,000 and Phase III
- $4.85 million) with funding being provided by the Town at 50%, Estes Park Museum
Friends & Foundation Inc. at 25% and grants at 25%. Staff would propose the Town
fund Phase I in 2015-2017 with $275,000 per year to be added to the $200,000 set
aside in 2011. This would allow the Museum to break ground on the new facility in
conjunction with the Town’s 100th anniversary in 2017. Staff has begun to have
discussions with the donors of the additional buildings currently onsite to discuss how
the buildings should be addressed, i.e. raising them, incorporating them into the
collection or possibly moving them to a different location.
Town Board Study Session – February 24, 2015 – Page 3
The Board discussed the phased approach to expanding the Museum and stated
support for the plan, as well as the coordinated funding. As the Town continues to
address flood recovery funding, it was agreed the Board would consider funding for
Phase I in August when the Town would have a better idea of sales tax returns and
flood recovery reimbursements.
PROPOSED BEAR (WILDLIFE) ORDINANCE CHANGES.
Chief Kufeld stated the current littering ordinance has been used by the Police
department in cases of enforcement related to bear and other wildlife attractants;
however, the ordinance was originally drafted to address littering and not wildlife. Staff
would recommend drafting a new Wildlife Protection ordinance to effectively address
the issue of increased bear activity that would heighten awareness and safety of local
residents and guests, as well as wildlife; support the Town’s Mission and 2015 Strategic
Plan; an ordinance would allow consistent enforcement within the Town of Estes Park;
and an ordinance would inherently support and reinforce educational messages related
to wildlife attractants. Staff has researched other communities with wildlife protection
ordinances to address trash/attractants and discussed the issue with Municipal Judge
Brown. Judge Brown would support more effective regulations. The current Littering
ordinance does not address a timeframe for which trash needs to be addressed before
a ticket could be issued; therefore, staff has provide residents and business owners with
a warning and 6 hours to clean up trash before a ticket is issued.
The Board consensus was to request staff move forward with drafting options for the
Board’s consideration. Mayor Pro Tem Koenig stated the Town should also consider
the social-economic impact of the options. Mayor Pinkham requested staff engage the
County in the discussions to make it a valley wide initiative.
EVDC AMENDMENT – ANIMAL RETAIL SALES AND SMALL-SCALE ANIMAL
GROOMING IN CD ZONING DISTRICT. Planner Kleisler presented a request from a
local downtown business owner to allow grooming as an accessory use to a downtown
retail business. The Estes Valley Development Code prohibits the use in the CD-
Commercial Downtown zoning district. Staff would recommend a limited public
outreach as the proposed amendments would only affect one business owner. The
amendments would encourage a new type of business downtown, strengthen the
vibrancy of downtown, and bring citizens or visitors downtown for several hours while
their pet was groomed. There could be conflicts with second story residential units if
boarding was allowed in a commercial business on the first floor.
Board discussion was heard and summarized. The Board consensus was to bring the
amendments forward to the Planning Commission to consider proposed amendments
and recommend final amendments to the Town Board and the County Commissioners.
The Board also agreed that boarding of animals both short-term and long-term in the
CD-Commercial Downtown zoning district should not be allowed due to the possible
conflict with residential units.
There being no further business, Mayor Pinkham adjourned the meeting at 6:30 p.m.
Jackie Williamson, Town Clerk
Town of Estes Park, Larimer County, Colorado, February 26, 2015
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
26th day of February, 2015.
Committee: Chair Ericson, Trustees Holcomb and Phipps
Absent: Town Administrator Lancaster
Also Attending: Finance Officer McFarland, Directors Winslow, Chilcott and
Fortini, Managers Mitchell, Salerno, and Lynch, Coordinator
Wells, and Recording Secretary Limmiatis
Trustee Ericson called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
COMMUNITY DEVELOPMENT DEPARTMENT.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
Verbal Updates and Committee Questions – Chair Ericson inquired about the grant
application for the Downtown Visioning Project, the Moraine Avenue Bridge
replacement, the sign code and a Downtown Development Authority. Director
Chilcott stated the grant for the Downtown Visioning Project was submitted and a
response would be received by mid-March, the sign code project has obtained the
information needed to proceed, a notice of intent for the Moraine Avenue bridge
replacement was submitted to the Office of Emergency Management who will advise
staff on whether or not to proceed, and involvement in a Downtown Development
Authority is dependent upon direction from the Town Administrator.
COMMUNITY SERVICES DEPARTMENT.
NEW EVENT IN BOND PARK – WINE FESTIVAL.
Director Winslow presented the Wine Festival to be held in Bond Park during an
undetermined weekend in August. This event would include wine sales, samples, and
education as well as food vendors, music, entertainment and miscellaneous
merchandise that would not compete with downtown merchants. Staff would also seek
the approval of the road closures of the 100 Block of MacGregor Avenue and the south
parking lot of Park Lane. The Committee recommended the approval of the Wine
Festival to be included as a Consent Item at the March 10, 2015 Town Board
meeting.
NEW EVENT IN BOND PARK – RELAY FOR LIFE WALK.
Director Winslow presented the Relay for Life Walk which would be moved from the
High School track to Bond Park on July 18, 2015 from noon to midnight. This event has
been reviewed and approved by the Police Department. A shuttle would be provided for
participants to take them to and from the fairgrounds to alleviate parking concerns. Mike
Oline, event coordinator, stated the event would be celebrating its fourteenth year. The
purpose of the walk is to raise awareness and disseminate information about cancer
and treatment. The Committee recommended the approval of the Relay for Life
Walk to be included as an Consent Item at the March 10, 2015 Town Board
meeting.
Community Development / Community Services – February 26, 2015 – Page 2
NEW EVENT IN BOND PARK – DUCK FESTIVAL.
Director Winslow presented the Duck Festival to be held in Bond Park on May 2, 2015
in conjunction with the Rotary Club’s annual Duck Race. The Festival would include live
entertainment, face painting, food vendors, pony rides and booths for local non-profit
organizations to promote their activities. The Committee recommended the approval
of the Duck Festival to be included as a Consent Item at the March 10, 2015 Town
Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
2014 Annual Report – Director Winlsow reported the goals met by the Fairgrounds
and Events Division and the highlights of the event season.
o Senior Services Division - Manager Mitchell stated the Senior Center had the
highest attendance on record, as well as increases in meals served, fitness
classes held, and rental spaces booked.
o Estes Park Museum Division - Director Fortini reiterated that attendance was
down overall due to the change of venue for the Coolest Car Show and
failure of the Estes Park Museum & Friends Foundation Inc. to conduct their
Historic Tour. The Museum lifted the collections hold in 2014 and received a
large donation of newspapers from the Trail Gazette. The Climb On! Exhibit
provided opportunities to celebrate Rocky Mountain National Park’s
centennial, inform the public of the rich climbing history in the area, gather
oral histories, obtain public loans, and work closely with the community.
o Visitor Services Division - Manager Salerno reported the second busiest year
since the Visitor Center opened in its current location and plans to host an
open house again this year on April 30, 2015.
o Estes Park FREE Shuttles - Coordinator Wells informed the Committee of the
continued success of the Estes Park Free shuttles. It appears ridership has
plateaued at around 90,000 riders.
o Sales & Marketing - Manager Lynch provided an overview of the new Estes
Park Events Complex website. The grand opening for the Events Center
would be on May 8, 2015.
Verbal Updates and Committee Questions – Trustee Holcomb inquired about the
condition of the stall barns. Director Winslow stated staff is investigating scraping
and painting the barns to improve the visual appearance until they are torn down.
There being no further business, Trustee Ericson adjourned the meeting at 9:52 a.m.
Barbara Jo Limmiatis, Recording Secretary
RECORD OF PROCEEDINGS
Regular Meeting of the Estes Valley Board of Adjustment
February 3, 2015 9:00 a.m.
Board Room, Estes Park Town Hall
Board: Chair John Lynch, Vice-Chair Jeff Moreau, Members Wayne Newsom,
Pete Smith, and Don Darling
Attending: Chair Lynch, Members Moreau, Smith, and Darling
Also Attending: Senior Planner Shirk, Recording Secretary Thompson
Absent: Member Newsom
Chair Lynch called the meeting to order at 9:00 a.m. There were two people in
attendance. He introduced the Board members and staff.
The following minutes reflect the order of the agenda and not necessarily the chronological
sequence.
1. PUBLIC COMMENT
None.
2. ELECTION OF OFFICERS
Member Moreau nominated Member Smith to serve as Chair for a one-year term,
expiring December 31, 2015.
It was moved and seconded (Moreau/Darling) to elect Member Smith as Chair for
2015, and the motion passed unanimously (4-0) with one absent.
Member Smith nominated Member Darling to serve as Vice-Chair for a one-year term,
expiring December 31, 2015.
It was moved and seconded (Smith/Moreau) to elect Member Darling as Vice-Chair
for 2015, and the motion passed unanimously (4-0) with one absent.
There was a five minute recess to program the voting stations. The meeting resumed at
9:09 a.m.
3. CONSENT AGENDA
Approval of minutes from the December, 2014 meeting
RECORD OF PROCEEDINGS
Estes Valley Board of Adjustment 2
December 2, 2014
It was moved and seconded (Moreau/Lynch) to approve the Consent Agenda as
presented and the motion passed unanimously (4-0) with one absent.
4. LOT 4, DIVISION 6, HIGH DRIVE HEIGHTS, 1418 Narcissus Drive
Chair smith stated the applicant requested a continuance to the March meeting. Planner
Shirk stated the applicant requested a variance to construct a proposed attached garage
to a single-family dwelling that was built in the 1930s. The home sits fairly close to the
property line. The proposed garage was designed to be 15 feet from the traveled way of
Narcissus Drive. If built as designed, a normal-sized car would not be able to park in the
driveway and be completely out of the travelled way of the road. Community Development
staff as well as the Larimer County Engineering Department expressed concerns about
the design issues. The property owner decided to continue the application to March in
order to redesign the proposed garage and driveway.
Public Comment
Ruth Routten/County resident was concerned the structure being proposed would impede
her view of the Continental Divide, and wanted to ensure the structure did not rise above
the current roof line of the existing home.
It was moved and seconded (Darling/Lynch) to continue the variance request for Lot
4, Division 6, High Drive Heights application to the next regularly scheduled
meeting, and the motion passed 3-0, with Member Moreau abstaining and Member
Newsom absent.
Member Moreau stated he may have a conflict of interest pertaining to this project.
5. REVISIONS TO THE ESTES VALLEY BOARD OF ADJUSTMENT BYLAWS
Chair Smith stated the revision in the bylaws would eliminate the requirement of rotating
the Chair and Vice-Chair positions between Town and County residents at each election.
Planner Shirk stated this revision follows the recent revision for the Estes Valley Planning
Commission to eliminate the same requirement. This revision will also require a revision
to the Intergovernmental Agreement (IGA) between the Town and the County. The IGA
revision is scheduled to be heard by the Town board on the January 27, 2015, with the
County Commissioners hearing the same item on March 16, 2015. He clarified that while
the Planning Commission officers are on a two-year term, the Board of Adjustment
officers will remain on a one-year term.
RECORD OF PROCEEDINGS
Estes Valley Board of Adjustment 3
December 2, 2014
It was moved and seconded (Moreau/Darling) to approve the amendment to the
bylaws as presented by staff and the motion passed unanimously (4-0) with one
absent.
6. REPORTS
Planner Shirk reported Members Moreau and Newsom terms on the Board expire the end
of February. The process is underway to interview potential applicants. Both Moreau and
Newsom have indicated their willingness to re-apply. Member Lynch is a County
representative, and his term expires June 30, 2015. Planner Shirk stated the County
Commissioner’s Office will be contacting him at the time draws nearer.
There being no other business before Board, the meeting was adjourned at 9:18
a.m.
___________________________________
Pete Smith, Chair
__________________________________
Karen Thompson, Recording Secretary
RESOLUTION # 08-15
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New TAVERN Liquor License, filed by THE
BARREL, LLC, 112-120 E. Elkhorn Avenue, Estes Park, Colorado, is February 2, 2015.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, March 24, 2015, at
7:00 P.M., and that the neighborhood boundaries for the purpose of said application and
hearing shall be the area included within a radius of 3.5 miles, as measured from the center of
the applicant's property.
DATED this 10th day of March, 2015.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Pinkham
Board of Trustees
Acting Town Administrator McFarland
From: David Shirk, Senior Planner
Date: February 24, 2015
RE: ORDINANCE #01-15 – AMENDING THE 2009 INTERNATIONAL
BUILDING CODES – BOARD OF APPEALS
APPROVAL TO THE ESTES PARK BOARD OF APPEALS BYLAWS
Objective:
1. Amend the Municipal Code section regarding the building Board of Appeals such
that alternate members and quorum align with adopted Town policy; and,
2. Approve bylaws for the building Board of Appeals.
Present Situation:
Ordinance 01-15. The Town of Estes Park first adopted building codes in 1919 to help
ensure building safety in the downtown area.
The Board of Appeals (the Board) meets as needed to hear and decide appeals of
orders, decisions, or determinations made by the Chief Building Official, to advise the
Town Board on matters relating to construction codes, and to facilitate amendments and
adoption of construction codes.
Per Town ordinance, the Board of Appeals must have alternate members and a quorum
consists of four (4) out of five (5) members. Ordinance 01-15 would remove the
requirement for alternate members and reduce a quorum to three (3) members, which is
consistent with Town policy.
Bylaws. On February 3, the Board of Appeals voted unanimously to adopt the attached
by-laws. These by-laws follow the standard template for Town Boards and Committees.
Proposal:
Amend the Municipal Code so the Board of Appeals membership and quorum align with
adopted Town policy, and approve by-laws consistent with Town policy.
Advantages:
Consistent with other committee by-laws.
Disadvantages:
Staff is not aware of any disadvantages.
Action Recommended:
Approve Ordinance 01-15 and approve by-laws.
Budget: Not applicable
Level of Public Interest:
Low
Sample Motion:
1. Ordinance. I move to approve/deny Ordinance 01-15.
2. By-laws. I move to approve/deny the Estes Park Board of Appeals by-laws.
Attachments:
Ordinance 01-15
Estes Valley Board of Appeals By-Laws
Page 1 of 5
ESTES PARK BOARD OF APPEALS
BY-LAWS
(February 2015)
I. ROLE
The Board of Appeals (the Board) meets as needed to hear and decide appeals of
orders, decisions, or determinations made by the Chief Building Official, to advise the
Town Board on matters relating to construction codes, and to facilitate amendments and
adoption of construction codes, as directed by the Town Board.
The Board shall:
1. Hear and decide appeals of orders, decisions, or determinations made by the Chief
Building Official relative to the application and interpretation of the International
Building Codes and/or of the Town floodplain regulations contained within the
Estes Park Municipal Code.
2. Determine if the intent of the codes or the rules legally adopted thereunder has
been correctly interpreted, the provisions of the codes do not fully apply, or if an
alternate method that is equally good or better form of construction has been
proposed.
The Board of Appeals shall not have the authority to waive requirements of the codes.
In addition to these bylaws, the Board operates under the terms of the Town of Estes
Park operating Policy 102. A copy of that procedure, along with these bylaws, shall be
provided to each member at the time of their appointment.
II. MEETINGS
A. Regular Meetings shall be held at least monthly. Any item on the agenda which
cannot be heard and considered by the conclusion of the meeting may be continued
until and heard at the next regularly scheduled meeting or a specially scheduled
meeting and shall have priority over any other matters to be heard and considered.
B. Special Meetings may be held at any time upon call by the Chairperson. The
Chairperson shall call a special meeting upon request by the Town Board or Town
Administrator, or upon request by three of the members of the Board of Appeals.
C. Cancellation of Meetings Regularly scheduled meetings of the Board may be
canceled or rescheduled upon approval by two-thirds of the members of the Board.
D. Meeting Procedures for matters requiring action by the Board, parliamentary
procedure shall be followed in moving, discussion, and acting on such matters.
Page 2 of 5
E. Open Meetings All meetings and action of the Board shall be in full compliance with
State Statutes governing open meetings, as amended and incorporated herein by
reference. It is the responsibility of the Staff Liaison to be familiar with these statutes
and regulations
F. Attendance by Non-members Meetings may be attended by persons who are not
members of the Board. At the discretion of the Chairperson, nonmembers may be
allowed to speak at meetings. However, in no event shall nonmembers be allowed to
vote on matters for which a vote is required.
III. MEMBERS AND QUORUM
A. Membership. The Town of Estes Park Board of Appeals consists of five volunteer
members who serve staggered five-year terms. All members are appointed by the
Town Board.
B. Terms. Members shall be appointed to a five-year term. The terms of the members
shall be staggered so that the terms of an equal number of the members expire each
year.
C. Vacancies shall be filled by appointment by the Town Board for the unexpired portion
of the term of the position to be filled.
D. Recommendations for Appointment. Upon request by the Town Board, the Board
shall make recommendations for appointments to the Town Board.
E. Ex-officio members of the Board shall not vote on matters requiring a vote by the
Board.
1. Ex-officio members shall receive copies of all notices documents, and records of
proceedings of the Board.
2. Ex-officio members shall not be entitled to vote on motions before the Board
F. Quorum. A quorum shall consist of three (3) members.
G. Action. As required by International Building Code Section 113.13, approval of
appeals requires 60% of the members attending any regular or special meeting at
which a quorum is present, unless otherwise provided in these By-laws.
IV. OFFICERS
A. Officers. There shall be a Chairperson and a Vice-Chairperson for the Board. The
Community Development Department Administrative Assistant or designee shall
serve as Recording Secretary for the Board.
Page 3 of 5
B. Elections Officers shall be elected by the members annually, at the first regularly
scheduled meeting of each year. Officers shall be members of the Board.
Notification of who is elected Chair will be sent to the Town Clerk.
C. Chairperson responsibilities:
1. Preside at all meetings.
2. Insure that all meetings are conducted with decorum and efficiency.
3. Call special meetings in accordance with the by-laws.
4. Sign any documents prepared by the Board for submission to the Town Board or
Town departments.
5. See that decisions of the Board are implemented.
6. Represent the Board in dealings with the Town Board or other organizations.
7. The Chairperson has the same right as any other member of the Board to vote
on matters before the Board and to speak for or against proposals, provided,
however, that if the Chairperson desires to speak for or against a proposal which
has been formally moved and seconded at a public meeting, the Chairperson
shall relinquish the chair to the Vice-Chairperson while he or she is speaking.
D. Vice-Chairperson responsibilities:
1. Assist the Chairperson as requested.
2. Accept and undertake duties delegated by the Chairperson.
3. Preside over meetings or perform other duties of the Chairperson in the event the
Chairperson is absent or unable to act.
E. Chair Pro Tem responsibilities:
1. In the event the Chairperson and the Vice-Chairperson are both absent or unable
to act, a member shall be elected to perform the responsibilities of the
Chairperson.
F. Recording Secretary responsibilities:
1. Sign or attest the signature of the Chair or Vice-Chair on the documents of the
Board.
2. Prepare and keep the minutes of all meetings of the Board in an appropriate and
designated file.
3. Give and serve all notices required by State Statute, Town or County regulations
or the bylaws.
4. Prepare the agenda in consultation with Chair, or designee, for all meetings of
the Board.
5. Be custodian of Board records.
6. Inform the Board of correspondence relating to business of the Board and attend
to such correspondence.
7. Other duties as assigned.
G. Removal from Office Any officer may be removed from office by a majority vote of
the members of the Board in attendance at a meeting provided that at least thirty
Page 4 of 5
days notice has been given to all members that removal of the officer will be
considered at such meeting.
H. Officer Vacancies If any office is vacant, the members of the Board shall elect a
member to fill the office for the remainder of the year.
V. ATTENDANCE
A. Regular attendance by the members of the Board is expected.
VI. GENERAL PROVISIONS
A. These by-laws may be amended at any regular or special meeting of the Board by a
majority of the membership of the Board provided that notice of such possible
amendments is given to all members at least 20 days prior to the meeting at which
action is to be taken: Any amendments shall be subject to review by the Town
Board.
VII. COMPLIANCE WITH TOWN POLICIES
A. The Board shall operate in compliance with the adopted Town Board policy on Town
Committees, Policy 102 as amended. The terms of this policy are incorporated in
these bylaws by this reference and are attached herewith.
B. Volunteer members of the board will act in accordance to the adopted Town
Volunteer Manual.
VIII. CONFLICT OF INTEREST
A. A conflict of interest occurs when a person’s private, personal relationships or
interests diverge so that an independent observer may reasonably question whether
the person’s actions or decisions are determined by personal benefit, gain, or
advantage.
B. Members of committees shall not use their membership for private gain, and shall
act impartially and not give preferential treatment to any private organization or
individual.
C. A member of any committee who has a personal or private interest in a matter
proposed or pending shall disclose such interest to the committee; shall not vote on
the item; and shall not attempt to influence the decisions of other members voting on
the matter.
Page 5 of 5
Approved this _________ day of _____________ 2015
ESTES PARK BOARD OF TRUSTEES
By: ________________
William Pinkham, Mayor
Adopted this 3rd day of February 2015
ESTES PARK BOARD OF APPEALS
By: ________________,
John Spooner, Chair
Page 1
To: Honorable Mayor Pinkham
Board of Trustees
Finance Officer McFarland
From: Jackie Williamson
Date: March 6, 2015
RE: Liquor Licensing: Transfer of Ownership from Everest Kitchen, LLC dba
FAMOUS EASTSIDE GROCERIES, to Shambala, Inc., dba FAMOUS
EASTSIDE GROCERIES, 381 S. St. Vrain Avenue, 3.2% Beer Off
Premises Liquor License.
Objective:
Transfer an existing liquor license located at 381 S. St. Vrain Avenue to the applicant,
Shambala, Inc.
Present Situation:
A 3.2% Beer Off Premises Liquor License is currently held at the location referenced
above by Everest Kitchen, LLC dba FAMOUS EASTSIDE GROCERIES. The applicant
is requesting a transfer of the license and submitted a complete application to the Town
Clerk’s office on January 20, 2015. A temporary permit was issued on January 20,
2015. The temporary permit authorizes the transferee to continue the sale of alcohol
beverages as permitted under the permanent license while the application to transfer
ownership of the license is pending.
The applicant has submitted all necessary paperwork and fees and is aware of the TIPS
training requirement.
Proposal:
Town Board review and consideration of the application to transfer the existing license
to Shambala, Inc., dba FAMOUS EASTSIDE GROCERIES.
Advantages:
The transfer of the license provides the business owner with the opportunity to continue
operating an existing, liquor-licensed establishment without an interruption of service to
its clientele.
Disadvantages:
The business owner is denied the opportunity to continue operating an existing liquor-
licensed business during the licensing process.
Town Clerk’s Office Memo
Page 2
Action Recommended:
Approval to transfer the existing 3.2% Beer Off Premises License to Shambala, Inc.
Budget:
The fee paid to the Town of Estes Park for a 3.2% Beer Off Premises Liquor License
transfer is $953. The fee covers the administrative costs related to processing the
application, background checks, and business licensing. In addition, the renewal fee
payable to the Town for a 3.2% Beer Off Premises Liquor License is $503 per year.
Level of Public Interest:
Low
Sample Motion:
I move to approve/deny the Transfer Application for a 3.2% Beer Off Premises Liquor
License filed by Shambala, Inc., dba FAMOUS EASTSIDE GROCERIES.
April 2003
PROCEDURE FOR TRANSFER OF LIQUOR LICENSE
TOWN CLERK.
Will present the application and confirm the following:
The application was filed January 20, 2015 .
The Town has received all necessary fees and hearing costs.
The applicant is filing as a Corporation .
There is a police report with regard to the investigation of the applicants.
Status of T.I.P.S. Training:
X Unscheduled Completed Pending Confirmation
MOTION:
I move the Transfer Application filed by Shambala, Inc., doing business as Famous
Eastside Groceries for a 3.2% Beer Off Premises License be approved/denied.
Page 1
To: Honorable Mayor Pinkham
Board of Trustees
Finance Officer McFarland
From: Jackie Williamson
Date: March 6, 2015
RE: Liquor Licensing: Transfer of Ownership from Two Dolphins, Inc., dba
THE GRUBSTEAK, to Vista Azul, Inc., dba THE GRUBSTEAK, 134 W.
Elkhorn Avenue, Hotel & Restaurant Liquor License.
Objective:
Transfer an existing liquor license located at 134 W. Elkhorn Avenue to the applicant,
Vista Azul, Inc.
Present Situation:
A Hotel & Restaurant Liquor License is currently held at the location referenced above
by Two Dolphins, Inc., dba THE GRUBSTEAK. The applicant is requesting a transfer of
the license and submitted a complete application to the Town Clerk’s office on January
22, 2015. A temporary permit was issued on February 3, 2015. The temporary permit
authorizes the transferee to continue the sale of alcohol beverages as permitted under
the permanent license while the application to transfer ownership of the license is
pending.
The applicant has submitted all necessary paperwork and fees and is aware of the TIPS
training requirement.
Proposal:
Town Board review and consideration of the application to transfer the existing license
to Vista Azul, Inc., dba THE GRUBSTEAK.
Advantages:
The transfer of the license provides the business owner with the opportunity to continue
operating an existing, liquor-licensed establishment without an interruption of service to
its clientele.
Disadvantages:
The business owner is denied the opportunity to continue operating an existing liquor-
licensed business during the licensing process.
Town Clerk’s Office Memo
Page 2
Action Recommended:
Approval to transfer the existing Hotel & Restaurant Liquor License to Vista Azul, Inc.
Budget:
The fee paid to the Town of Estes Park for the transfer of a Hotel & Restaurant Liquor
License is $1319. The fee covers the administrative costs related to processing the
application, background checks, and business licensing. In addition, the renewal fee
payable to the Town for a Hotel & Restaurant Liquor License is $869 per year.
Level of Public Interest:
Low
Sample Motion:
I move to approve/deny the Transfer Application for a Hotel & Restaurant Liquor
License filed by Vista Azul, Inc., dba THE GRUBSTEAK.
April 2003
PROCEDURE FOR TRANSFER OF LIQUOR LICENSE
TOWN CLERK.
Will present the application and confirm the following:
The application was filed January 22, 2015 .
The Town has received all necessary fees and hearing costs.
The applicant is filing as a Corporation .
There is a police report with regard to the investigation of the applicants.
Status of T.I.P.S. Training:
X Unscheduled Completed Pending Confirmation
MOTION:
I move the Transfer Application filed by Vista Azul, Inc., doing business as The
Grubsteak for a Hotel & Restaurant License be approved/denied.
Transportation Advisory Board Appointments
Town Clerk Memo
1
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: March 6, 2015
RE: Transportation Advisory Board Appointments
Objective:
To reappoint three members of the Transportation Advisory Board (TAB).
Present Situation:
The TAB was formed to support the comprehensive transportation planning for the
valley; to review and recommend transportation related capital projects, and to support
the safety and maintenance of the Town’s transportation system. The committee is
actively discussing the downtown highway reroute with the Federal Land Access Project
(FLAP) grant and the Visitor Center Parking structure.
The bylaws outline the membership of the committee shall consist of nine members and
the members must be residents of the Estes Valley Planning district. The terms shall be
for three years and shall be staggered so the terms of three members shall expire each
year.
Members Kimberly Campbell, Cory LaBianca and Gregg Rounds terms expire on March
31, 2015. Administrative Services advertised for the positions on the board and
received three applications from the incumbents. Staff reviewed the status of the
applications with the Board at the Town Board Study Session on February 24, 2015 and
the Board recommended foregoing interviews for the positions.
Proposal:
To reappoint the incumbents for an additional three year term.
Advantages:
Filling the position would complete the nine member committee.
The reappointments would provide continuity on the Board as they address
transportation issues such as the parking garage and the FLAP grant.
Transportation Advisory Committee Appointments
2
Disadvantages:
If the appointments are not made, the positions would remain vacant until the positions
could be re-advertised and interviews conducted.
Action Recommended:
Reappointment of Kimberly Campbell, Cory LaBianca and Greg Rounds each for a
three year term expiring on March 31, 2018.
Budget:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the reappointment of Kimberly Campbell, Cory LaBianca and
Greg Rounds each for a three year term expiring on March 31, 2018.