HomeMy WebLinkAboutPACKET Town Board 2017-02-14The Mission of the Town of Estes Park is to provide high‐quality, reliable
services for the benefit of our citizens, guests, and employees, while
being good stewards of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town
services, programs, and activities and special communication arrangements for persons
with disabilities. Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, February 14, 2017
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1. CONSENT AGENDA:
1. Town Board Minutes dated January 24, 2017 and Town Board Study Session
January 24, 2017.
2. Bills.
3. Committee Minutes.
A. Community Development/Community Services Committee Minutes dated,
January 26, 2017.
B. Audit Committee Minutes dated January 30, 2017.
4. Estes Valley Board of Adjustment Minutes dated January 10, 2017
(acknowledgement only).
2. REPORTS AND DISCUSSION ITEMS (Outside Entities):
1. LARIMER COUNTY COMMUNITY REPORT. Commissioner Donnelly.
Prepared 02/03/17
* Revised
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NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff
for Town Board Final Action.
1. CONSENT ITEMS:
A. SUPPLEMENTAL CONDOMINIUM MAP #5, The Meadow Condominiums,
2758 & 2764 Kiowa Trail, Marys Meadow Development, Inc./Applicant. Planner
Gonzales.
4. ACTION ITEMS:
1. FORMATION OF A FAMILY ADVISORY BOARD. Assistant Town Administrator
Machalek.
2. ORDINANCE #04-17 AMENDMENT TO ESTES PARK MUNICIPAL CODE
§12.16.010 STREET NAMES-MAP GENERALLY, TO ADDRESS REGULATIONS
REGARDING DISPLAY, INSTALLATION AND MAINTENANCE OF OFFICIAL
STREET-NAME SIGNS IN THE TOWN OF ESTES PARK. Director Hunt.
3. TEMPORARY ENFORCEMENT POLICY FOR VACATION HOMES. Director Hunt.
4. POLICY #501 VISITOR CENTER RETAIL SALES AND DISPLAYS. Manager
Salerno.
5. ORDINANCE #05-17 AMENDMENT TO ESTES PARK MUNICIPAL CODE
§12.20.070 ACTS PROHIBITED ON SIDEWALKS, TO ADDRESS TEMPORARY
SIDEWALK ART. Assistant Town Administrator Machalek.
5. ADJOURN.
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Town of Estes Park, Larimer County, Colorado, January 24, 2017
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 24th day of January, 2017.
Present: Mayor Todd Jirsa
Wendy Koenig, Mayor Pro Tem
Trustees Bob Holcomb
Patrick Martchink
Ward Nelson
Ron Norris
Cody Rex Walker
Also Present: Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Tami Doering, Recording Secretary
Absent: None
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
PUBLIC COMMENTS.
Stan Black/Rocky Mountain Performing Arts Center Board member introduced Al
Malano, the new Executive Director of the Performing Art Center. Mr. Malano stated
organizing of the latest campaign has started and in 4-5 months would have an
important campaign for fundraising.
Local citizen Michelle Highland voiced concerns on the operation of Visit Estes Park and
the organizations unwillingness to share information with the public. She further stated
the Town should investigate the operations as the Board appoints 5 of the 7 VEP Board
members.
TRUSTEE COMMENTS.
Trustee Martchink reported the Park Advisory Board reappointed Celine LeBaeau and
Merle Moore as Chair and Co-Chair; continue organization of the upcoming Mountain
Festival to be held April 28-29th; investigating locations for concrete ping pong tables,
Pika’s in the Park would move forward with the installation at 12 locations and the
development of a brochure listing locations; the PAB unanimously recommended the
sidewalk chalk art ordinance; pedestrian tunnel under 36 will have new lighting installed;
projects for the River Walk include the potential of piping in music, tile work, center
striping to be updated, and animal foot prints added along with concrete bicycle
dismount decals; electric utility box artwork under consideration with four to be
completed this year by local artists
Trustee Norris stated the Estes Valley Planning Commission heard a presentation on
tiny houses at their January meeting. Discussion focused on use and regulations, a
partial solution to address seasonal work force housing and recommendations
requested.
Trustee Walker reported on the Western Heritage Committee stating their new theme of
“Get on Your Horse and Ride”; Cathy Elerman appointed treasurer, and the committee’s
bylaws are under review. Rodeo Royalty was involved for the first time with the Fantasy
Flight which involved children from Children’s Hospital. The Rodeo Committee is
working on a grant to promote tourism and to achieve positive cash flow. Visit Estes
Park Board has two new members with the appointment of Charley Dickey by the Town
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Board of Trustees – January 24, 2017 – Page 2
and Dave Ciana by the Larimer County Commissioners. He reminded the public of the
upcoming Community Development/Community Services meeting on January 26, 2017
in which a discussion of amending the street sign code would be heard. He announced
Michael Moon would be joining the newly formed Estes Valley Child Care Committee.
The Event Center continues to attract new events, including a Journey Tribute Band,
The Greatest Race on Earth, the Pinewood Derby and the 8th grade job fair.
Mayor Jirsa attended the Northern Colorado Regional Tourism Committee meeting. A
decision was made to continue this committee, with Mayor Gutierrez leading the
committee.
Mayor Pro Tem Koenig attended the Estes Park Sister City Association celebration at
the Other Side Restaurant which was well attended. The organization plans to complete
two trips this spring and a possible trip next year to Monteverde, Costa Rica.
Trustee Nelson attended the Estes Valley Partners for Commerce dinner with Trustee
Holcomb and Town Administrator Lancaster and the Mayor who spoke at the event. He
stated the Larimer County Open Lands Advisory Board would meet on January 26,
2017.
Trustee Holcomb reported the Transportation Advisory Board held their meeting on
January 20, 2017 with several members from the Eagle Rock School in attendance.
TOWN ADMINISTRATOR REPORT.
Policy Governance Report – Town Administrator Lancaster reported compliance
with the financial budgeting in maintaining a 20% fund balance and projecting
compliance at year end. In October 2016, the Board requested a contingency
plan be completed. Staff continues to work on the plan, therefore, resulting in
partial compliance with Policy 3.3.6 and full compliance in all other policies.
Fish Hatchery Property Update – The Board requested a review of the RFP to
develop work force housing on site. It was decided to wait until the Hydrology
study is presented on February 27, 2017 to continue work on the RFP because
the results could have a significant impact to the design. The Board questioned
what would be included in the preliminary guidelines for the RFP. Staff stated the
guidelines would include transportation, transit, and auxiliary support services for
work force housing, such as child care.
. CONSENT AGENDA:
1. Town Board Minutes dated January 10, 2017 and revised Town Board
Minutes dated December 15, 2016.
2. Bills.
3. Committee Minutes – None.
4. Transportation Advisory Board Minutes dated December 21, 2016
(acknowledgement only).
5. Parks Advisory Board Minutes dated December 16, 2016 (acknowledgement
only).
6. Estes Valley Board of Adjustment Minutes dated December 6, 2016.
(acknowledgement only).
7. Estes Valley Planning Commission Minutes dated December 20, 2016
(acknowledgement only).
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Board of Trustees – January 24, 2017 – Page 3
8. Engagement Letter with CliftonLarsonAllen LLP to complete the 2016 Audit.
9. Revised Policy 102.
10. Town Administrator Policy Governance Compliance Report.
It was moved and seconded (Holcomb/Koenig) to approve the Consent
Agenda Items, and it passed unanimously.
2. REPORTS AND DISCUSSION ITEMS (Outside Entities):
1. MUNICIPAL COURT ANNUAL REPORT. Judge Brown provided a review of
the municipal court activities during 2016. He stated the court’s jurisdiction is
limited to affairs that occur in the limits of Estes Park and held the first and third
Wednesday nights of every month. Municipal Court was decriminalized
requiring no jail time, fines are assessed up to $2600, and warrants are issued
for failure to appear. The number of cases are down for 2016 and revenue
generated from parking tickets varies from year to year.
2. ROCKY MOUNTAIN NATIONAL PARK UPDATE. Superintendent Sidles,
Public Affairs Officer Patterson, and Transportation Planner Cole, provided an
update on Park activities, stating visitation increased 32% over the last two
years and 40% over the last 4 years. Last year vehicle numbers increased and
restrictions were in effect for Bear Lake, the Wild Basin Entrance and the Alpine
Visitor Center. The increase in traffic has led the Park to begin an intensive
review of the issue and employ the services of a National Park Transportation
Planner to develop a strategy to address issues. Transportation Planner Cole
observed traffic for a three month period, looking at issues such as spikes in
visitation and how other National Parks are dealing with similar issues.
Superintendent Sidles stated the Park continues to address visitation and traffic
issues in a manner that provides the best visitor experience while maintaining
the resources of the Park for future generations. Some of the possible
mechanisms for addressing issues include short term restrictions, a reservation
or booking entry system, federal funding, and press releases to encourage
visitors to avoid peak times. Questions were asked regarding additional shuttles
or providing additional parking in the Park. Superintendent Sidles responded
increased shuttles would add to the congestion and increasing the size of
parking lots would not preserve the footprint of the Park.
3. LIQUOR ITEMS:
1. TRANSFER OF OWNERSHIP FROM CABLES ESTES, LLC DBA CABLES
PUB & GRILL TO UNCLE STUBBY’S PUB LLC DBA COUSIN PAT’S PUB &
GRILL, 451 S. ST. VRAIN AVENUE, HOTEL & RESTAURANT LIQUOR
LICENSE. Town Clerk Williamson presented the application to transfer the
current Hotel and Restaurant liquor license. All required paperwork and fees
were submitted and a temporary was issued on January 6, 2017. Patrick
Beard/Applicant stated TIPS training would be completed February 6, 2017. It
was moved and seconded (Holcomb/Koenig) to approve the Transfer of
Ownership from Cables Estes, LLC dba Cables Pub & Grill to Uncle
Stubby’s Pub LLC dba Cousin Pat’s Pub & Grill, 451 S. St. Vrain Avenue,
Hotel & Restaurant Liquor License, and it passed unanimously.
4. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff
for Town Board Final Action.
1. ACTION ITEMS:
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Board of Trustees – January 24, 2017 – Page 4
A. RECONSIDERATION OF PRENDERGAST RESUBDIVISION
ANNEXATION RESOLUTION #02-17 AND ORDINANCE #01-17. Mayor
Jirsa opened the public hearing. Planner Gonzales reviewed the
annexation applicant which was presented at the Town Board meeting on
January 10, 2017 and was approved as presented. Since the approval,
Van Horn Engineering discovered an error in the legal description. Per
Colorado State Statutes, the correct legal description is required for the
annexation to be legal. Resolution #02-17 and Ordinance #01-17 have
been updated with the correct legal description. Hearing no public
comment, Mayor Jirsa closed the public hearing. Town Attorney White read
Resolution #02-17 and Ordinance #01-17. It was moved and seconded
(Koenig/Holcomb) to approve Resolution #02-17 and Ordinance #01-17,
and it passed unanimously.
B. TERMINATION OF SPECIAL REVIEW & DEVELOPMENT PLAN SR
2016-01. Special Review and Development Plan SR 2016-01, Metes and
Bounds Parcels, 1665 Highway 66, Lazy B Ranch & Wranglers. Mayor
Jirsa opened the public hearing. The application was approved by the
Town Board on July 26, 2016. Attorney White recommended, based on the
affidavit on file, to approve the withdrawal of the application, terminate the
approval of the special review approval, and instruct Attorney White to seek
dismissal of the lawsuit. As there was no public comment, Mayor Jirsa
closed the public hearing. It was moved and seconded (Holcomb/Norris)
to approve the withdrawal of the Special Review 2016-01 Lazy B
Ranch & Wranglers, terminate the approval of the application by the
Town Board on July 26, 2016, and direct Attorney White to seek
dismissal of the lawsuit, and it passed with Trustee Walker abstaining.
C. ORDINANCE #02-17 REZONING FROM RM-MULTI-FAMILY
RESIDENTIAL TO E-1 ESTATE Lot 2A, Block 1, Fall River Estates, 1551
David Drive, Gary Beels/Applicant. Mayor Jirsa opened the public hearing.
Planner Gonzales reported the subject area, currently part of an Amended
Plat process, would transfer the portion proposed to be rezoned from Lot 3
to Lot 2 leaving the lot with split zoning if the rezoning does not occur. Split-
zoning, while technically acceptable, does not lend to best practice in land-
use and potentially causes regulatory complications. Lot 2 currently
contains a single-family home with adequate existing services and facilities.
Approval of the staff level Amended Plat would incorporate the proposed E-
1 Estate rezoning area into Lot 2 with the approval of the application. As
there was no public comment, Mayor Jirsa closed the public hearing. Town
Attorney White read Ordinance #02-17. It was moved and seconded
(Holcomb/Norris) to approve Ordinance #02-17, and it passed
unanimously.
D. ORDINANCE #03-17 REZONING FROM CO-COMMERCIAL OUTLYING
TO A-ACCOMMODATIONS A portion of Lot 2A, Beaver Point Heights, 915
Moraine Avenue, Flatirons Hospitality/Applicant. Mayor Jirsa opened the
public hearing. Planner Gonzales reported the request would rezone a
portion of Lot 1 from CO-Commercial Outlying to A-Accommodations. The
subject area is currently part of an Amended Plat process that will transfer
the portion proposed to be rezoned from Lot 1 to proposed Lot 2A. The
result will mean that Lot 1 will be split zoned until the metes and bounds
area is zoned to A-Accommodations. The western five lots (Proposed Lot
2A) are fully developed with multiple buildings making up the Alpine Trail
Ridge Inn and is adequately served by existing services and facilities.
Approval of the Staff Level Amended Plat will incorporate the subject
rezone area into proposed Lot 2A which would be zoned entirely A-
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Board of Trustees – January 24, 2017 – Page 5
Accommodations if this rezoning application were to be approved. As there
was no public comment, Mayor Jirsa closed the public hearing. Town
Attorney White read Ordinance #03-17. It was moved and seconded
(Holcomb/Koenig) to approve Ordinance #03-17, and it passed
unanimously.
Whereupon Mayor Jirsa adjourned the meeting at 8:41 p.m.
Mayor Jirsa
Tami Doering, Recording Secretary
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Town of Estes Park, Larimer County, Colorado January 24, 2017
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 24th day of January, 2017.
Board: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb,
Martchink, Nelson, Norris and Walker
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Town Attorney White, Director Hunt, Manager
Fraundorf and Town Clerk Williamson
Absent: None
Mayor Jirsa called the meeting to order at 4:34 p.m.
UPDATE ON BOARD OPERATIONS.
Dallas Everhart/Consultant stated after meeting with the entire Board to discuss the
operations of the Board of Trustees, it was clear the members are committed to
operating as a team, and everyone was positive and encouraging. He recommended
the Board consider a meeting to discuss communication amongst the Board to establish
a foundation in which the Board can then discuss values and lastly policy governance.
The Board can operate more effectively as a team if the Board starts with an authentic
discussion on how it operates.
Board discussion followed and has been summarized: review policy governance and
how it has been interrupted; the policies developed are good but should be reviewed
together as a Board to understand respective roles; beginning with a discussion on
communication would benefit the Board and then establish procedures; would
recommend the entire Board meet in the future after an election to review the policies of
the Board; the Board needs to develop a policy on reviewing the established policies;
questioned if Policy 1.4 should be followed by new members or should it be changed
with the individual serving as mayor; polices are in place when individuals ran and were
elected to office and thereby set the operating parameters; and the Board should follow
the recommendation of Mr. Everhart to ensure the Board becomes a high performing
Board.
Mr. Everhart would provide additional information for the Board to review prior to
scheduling a workshop on communication; send the Board information to complete an
Emergenetics survey; and work with the Town Clerk to set up meetings in the next
month.
VACATION HOMES AND BUILDING CODES.
Chief Building Official Birchfield provided an overview of key issues related to the
adoption of the 2015 International Building Codes and their impact on existing and
future dwellings, vacation homes and hotels. The Board of Appeals recommended
maintaining the previous local amendments to exempt one- and two-family dwellings
from the automatic fire sprinkler requirements during the adoption process. The Board
further recommended the sprinkler requirements be reviewed for vacation homes after
the Task Force completed the review and recommendations to the Town Board and
County Commissioners. The building codes regulate buildings based on use and not by
occupancy. Dwellings used for less than 30 days are regulated differently than those
occupied on a longer-term basis, including fire walls, sprinkler requirements, egress,
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Town Board Study Session – January 24, 2017 – Page 2
etc. The Town exempted all residential use buildings comparable to one- and two-
family dwellings from sprinkler requirements with the adoption of the 2009 International
Building Codes (IBC). Staff requested direction from the Town Board on how to
address the sprinkler requirements for vacation homes with the adoption of the 2015
codes and with the increase occupancy allowed in vacation home, i.e. two per bedroom
plus two with no cap. CBO Birchfield commented a definition of a vacation home could
be established to outline specific guidelines. He suggested the Town Board may want
to consider a tiered approach and consider grandfathering all existing vacation home
units, amend the International Residential Code (IRC) to regulate smaller vacation
homes under the IRC, regulate larger vacation homes under the IBC, or base tiered
requirement on square foot areas. Certificates of Occupancy (CO) were not required
prior to the International Codes for one- and two-family dwellings, were specific to use,
and a change in use would require a new CO to be issued and an inspection of the
dwelling. The Town would also need to reconcile the differences between the Estes
Valley Development Code and the IBC as it relates to occupancy of nine and above.
Board discussion followed and has been summarized: would not support sprinkler
regulations for existing units; would like the change in use to be broadened; definitions
for a vacation home and a small hotel should be established; the cost implications to
homeowners needs to be understood; establish a clear understanding of the public
safety issues; the IRC should be used to regulate smaller vacation homes and IBC for
larger homes; regulate vacation homes based on sleeping rooms rather than square
footage; and egress should be addressed for vacation homes and perhaps lighted exit
signs should be installed. After further discussion, the Board reached consensus to
continue the local amendment exempting one- and two-family dwellings, require
inspection of vacation homes, and issue Certificate of Occupancy.
PUBLIC AVAILABILITY OF TOWN BOARD E-MAILS.
IT Manager Fraundorf reviewed the current process for capturing Board emails, both
inbound and outbound. The Mayor’s email account has been running the test program
with only a few items being captured and displayed that should not have been released.
These emails would not have been displayed with the proper education of the public,
staff and the Board.
Board discussion followed on moving forward with releasing the Board’s emails to the
public. Comments have been summarized: Mayor Jirsa stated making emails public
would provide a transparent government to its citizens. He further stated the cost
benefit analysis outweighs the negatives; Trustee Norris expressed concern for the
privacy of the constituents and the possibility of embarrassing them; Trustee Holcomb
stated opposition to providing Board emails to the public, and further stated the
constituents have a right to confidentiality; Mayor Pro Tem Koenig and Trustee Nelson
both agreed to allowing the Board members to opt in or out; Trustee Martchink
commented he has not been in favor but would support the option for a Board member
to opt in as the citizens and the Board become use to making the emails public; and
Trustee Walker supports the idea and would allow his emails to be public.
Administrator Lancaster stated staff would begin sending emails through the new
process for those Board members that have expressed an interest in making their
emails public, continue to review the emails in house to establish guidelines and
policies, and begin work with the Public Information Office staff on messaging for the
staff and public.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
Trustee Martchink stated through a program established by the Estes Park Non-Profit
Center and the Library, a youth would be attending future Parks Advisory Board
meeting and providing information to the Board.
FUTURE STUDY SESSION AGENDA ITEMS.
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Town Board Study Session – January 24, 2017 – Page 3
Trustee Norris commented the Estes Valley Planning Commission heard a presentation
on tiny houses at their last meeting. He requested the Board direct staff to investigate
the pros and cons of tiny houses. Director Hunt stated the Commission would review
the issue and bring back recommendations for the Board’s consideration.
Town Clerk Williamson provided the Board with an overview of the Pride Awards and
questioned if the Board would like to continue the scholarship award and the other
volunteer recognition awards. The Board consensus was to not continue the awards
until clearer guidelines could be established.
Administrator Lancaster stated there are several Municipal Code clean up provisions
the Police have requested and would like to review with the Board at an upcoming study
session. The Board agreed to set it for a future study session.
There being no further business, Mayor Jirsa adjourned the meeting at 6:40 p.m.
Jackie Williamson, Town Clerk
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Town of Estes Park, Larimer County, Colorado, January 26, 2017
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
26th day of January, 2017.
Committee: Chair Walker, Trustees Holcomb and Norris
Attending: All
Also Attending: Chief Kufeld, Directors Hinkle, Hunt, and Fortini, Manager
Mitchell and Recording Secretary Beers
Absent: Town Administrator Lancaster and Assistant Town
Administrator Machalek
Chair Walker called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
CULTURAL SERVICES.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
Museum Report – Director Fortini stated during the fourth quarter the museum
conducted a collaboration with the Estes Valley Model Railroaders Club and the
Estes Valley Library to host an exhibit on the clubs 40th anniversary. The division
continues to process donations through accessioning forms and continues to
process the large Library collection, with a current focus on hundreds of oral
histories. The museum finished a montage display of the 2013 flood oral histories in
the form of a 9 minute video narrative, and started a book club event, which
garnered a lot of interest with 45 people attending.
Verbal Updates and Committee Questions – Trustee Holcomb questioned the
decrease in attendance considering the Town’s increase in visitation, and
questioned attendance levels at the Hydroplant. Director Fortini stated the lack of
temporary exhibits and resources contributes to low attendance. He added
rebranding the Hydroplant would help get the right message out to the public on
what that museum offers and would increase attendance.
Collections and Research Facility – The division continues to work with the
fundraising committee and the Estes Valley Museum Friends and Foundation Inc.
who have raised $430,000 of the $1 million they committed to raising for the facility.
COMMUNITY SERVICES.
RECOMMENDATIONS TO THE TOWN BOARD.
REVISED VISITOR SERVICES RETAIL POLICY. Manager Salerno recommended
revising the Visitor Services Retail policy in order to sell Centennial items and contribute
to the Knoll Willows Centennial project. She stated visitors consistently request to
purchase Town logo items and expect items to be available for purchase at the Visitors
Center. The Committee recommended the Visitor Services Retail policy
amendment to include the sale of Town logo items be included as an Action Item
at the February 14, 2017, Town Board meeting.
REPORTS.
Visitor Center Quarterly Report – Manager Salerno stated fourth quarter visitation
numbers were up by 60,000 guests and telephone calls were up 5.15%. She added
revenue for 2016 was the highest total ever at $47,045, with the second highest year
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Community Development / Community Services – January 26, 2017 – Page 2
being 2015.
Special Events Update – Coordinator Benes provided an overview of the update.
o Tree lighting ceremony was a great success with 800-1200 attendees who were
predominantly locals.
o Yuletide lighting had approximately 15 families participate. They were able to use
local papers and businesses to advertise the event.
o Catch the Glow parade hosted 32 floats, all being well received. Visits with Santa
were held in the Board room and a free photograph was provided for anyone
visiting Santa.
o Daily walking at the Events Center has seen approximately 10-15 people each
day walking the interior of the Event Center. Numbers have increased in January.
o Winter Festival had an attendance of approximately 15,000 people. The Special
Events division utilized Groupon for ticket sales this year. Groupon charges a
percentage of the revenue from ticket sales but their marketing allows them to
target a specific area and demographic, in turn Groupon provides a detailed
review of the event. Winter Festival received 4.8 out of 5 stars.
Marketing/Sales Update – Manager Lynch presented a snapshot forecast for the
2017 and 2018 calendar years. The Events Complex would generate $61,000, while
the Conference Center would generate $15,000 in forecasted revenue, for a
projected total of $80,535 and 48 contracts. Contract negotiations continue for the
signing of a Ram Katha event through the Truth Love and Compassion organization.
Manager Lynch has created a marketing video tied to her email signature that
provides an overview of the Event Center. She continues to attend trade center
shows, and attend the Destination Colorado Annual Front Range Trade Show at the
Expo Event Center in December 2016 with 388 meeting planners. She added
through a lead she booked an educational event at the Conference Center for
October 2017 with 300 public teachers for a unique unstructured educational
meeting.
COMMUNITY DEVELOPMENT
RECOMMENDATIONS TO THE TOWN BOARD.
AMENDING MUNICIPAL CODE 12.16.010. Director Hunt requested approval for an
amendment to the Town’s official street sign procedures and policies. The amendment
would standardize requirements for how, when and where official street-name signs are
to be displayed in Town, minimizing occurrences in which unofficial signs are displayed.
It would also prohibit signs being placed up without approval. Public safety is the main
concern for the sign amendment. An emergency type of situation caused a problem
when a sign was placed up in an unauthorized capacity. A call into emergency services
referencing a location which was not in the official database and a delay in emergency
services ensued. The Committee requested a public statement and press release to
inform the public of the changes to the code. The Committee recommended the
amendment to the Estes Park Municipal Code: 12.16.010, to address regulations
regarding display, installation and maintenance of official street-name signs to be
included as an Action Item at the February 14, 2017, meeting.
REPORTS.
Verbal Updates and Committee Questions – Vacation Rental registration process
continues and renewals are in process. The department has made a few
adjustments to registration process as it relates to a property having a certificate of
occupancy. He stated older homes may not have a certificate of occupancy;
however, Larimer County assessor records can confirm if a property has a certificate
of occupancy. Host Compliance has shared the first data on vacation homes stating
700 homes are being advertised in the Estes Valley Development Area, including
both residential and commercially zoned properties. Host Compliance has been
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Community Development / Community Services – January 26, 2017 – Page 3
working to compile data on the properties that are not currently registered with the
Town and noticing them of the requirement to complete the registration process prior
to March 31, 2017. The department would start tracking the 9 and above vacation
home rentals on April 1, 2017, and continue to publicize the changes made in
December 2016.
Director Hunt stated the department continues the process of filling the Planner I
position and anticipates filling the position by the end of February.
Town and County staff are working to produce a work-plan and schedule for the
staging of proposed code amendments to the Estes Valley Development Code.
Planner Kurtz provided an update on the Hydrology study and anticipates staff would
have the report available on the website next week. The department would conduct
a Board study session on February 27, 2017 at 2pm and a public presentation
following at 6pm with approximately 5 speakers available. The State has been
working on updating the floodplain map, and the department would provide a
preliminary map in the report presented at the study session. The FEMA mapping
process contains a public review and an appeal process before and after the final
map. There has been some resistance from the public during the development of the
new map. The department has made sure to meet with engineers to provide a
comprehensive solid plan to the public.
There being no further business, Chair Walker adjourned the meeting at 9:43 a.m.
___________________________ ___
Bunny Victoria Beers, Recording Secretary
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Town of Estes Park, Larimer County, Colorado, January 30, 2017
Minutes of a Regular meeting of the AUDIT COMMITTEE of the Town of
Estes Park, Larimer County, Colorado. Meeting held in the Municipal
Building in the Administration Conference Room in said Town of Estes Park
on the 30th day of January, 2017.
Committee: Mayor Jirsa, Mayor Pro Tem Koenig, Trustee Holcomb,
Town Administrator Lancaster, and Finance Director
Hudson, and Assistant Finance Officer McDougall
Attending: Mayor Jirsa, Mayor Pro Tem Koenig, Trustee Holcomb,
Finance Director Hudson and Assistant Finance Officer
McDougall; CliftonAllenLarson LLC representatives Paul
Neidermuller and Eric Miller, and Town Clerk Williamson
Absent: Administrator Lancaster
Mayor Jirsa called the meeting to order at 8:30 a.m.
HIGHLIGHT RESPONSIBILITIES OF TOWN STAFF AND AUDITOR UNDER GAAS.
Mr. Neidermuller provided a overview of CliftonAllenLarson’s (CLA) responsibilities
throughout the audit process, including the expression of an opinion on the Town’s
financial statements to ensure they conform with governmental financial standards,
communicate significant matters to the Town Board, report deficiencies and
irregularities, and provide information on laws and regulations. Significant items such
as fraud would be brought to the Board’s attention immediately and not at the end of the
audit process. He reminded the Committee the audit completes a sampling of
transactions and does not provided a 100% review of all transactions completed during
the audit year.
AUDIT PROCESS AND RISK FACTORS.
CLA would perform a risk assessment based on internal and external factors, review
Town systems and controls, and perform a single audit based on the Town’s major
programs in 2016. Discussion was heard on areas the Committee would like to address
in the upcoming audit for 2016. The Committee requested CLA review accounts and
funds with the highest risk of fraud such as credit cards and petty cash, accurate
accounting of revenues, inventory procedures, and disposal of equipment and assets of
the Town.
Mr. Miller reviewed the audit process, Benford analysis used for general disbursements,
detailed review of employee overtime hours, and the need to address external fraud
potentials such as email phishing scams and ACH payments.
ACCOUNTING STANDARD CHANGES AND UPDATES.
The Town would need to comply with three GASB standards during the 2016 audit.
GASB 68 requires the Town to estimate pension liability based off PERA actuary report.
This was included in the 2015 audit as well. GASB 72 requires the Town to report fair
value measurement for investments. GASB 77 requires disclosure of tax abatement
agreements entered into by the Town and an individual or entity in which 1) the Town
promises to forgo tax revenues to which they are entitled and 2) individual or entity
promises to take a specific action after the agreement that contributes to economic
development or benefits the Town.
AUDIT SUCCESS FACTORS AND SCHEDULE.
CLA recommended completing the financial audit and single audit to run concurrently in
2017 for the 2016 audit. The interim audit work to complete the audit assessment and
17
Audit Committee – January 30, 2017 – Page 2
controls would be completed the week of February 20, 2017. Final audit work would be
completed the weeks of May 8, 2017 and May 15, 2017. The Audit Committee would
meet in June 2017 to review the audit before the final audit has been completed and
reviewed by the full Board. Goals and benchmarks would be established to keep the
audit on schedule, and weekly meetings with Town staff would be established to review
completed items and open items that need to be addressed.
AUDIT COMMITTEE QUESTIONS.
Trustee Holcomb questioned if the Committee would receive a report on the
deficiencies found during the 2015 audit. The 2016 audit report would address the
deficiencies and outline how staff has addressed each issue.
Mayor Jirsa requested CLA communicate any fraud issues to the Board immediately;
any issues that may lead to a Board level policy that needs to be changed to address an
issue; and any significant changes in the audit timeline.
The Audit Committee reached consensus on maintaining the current audit process and
not to increase the level of involvement by the Committee at this point in time.
There being no further business, Mayor Jirsa adjourned the meeting at 9:23 a.m.
Jackie Williamson, Town Clerk
18
RECORD OF PROCEEDINGS
Estes Valley Board of Adjustment
January 10, 2017, 2016 9:00 a.m.
Board Room, Estes Park Town Hall
Board: Chair John Lunch, Vice-Chair Wayne Newsom, Members Pete Smith,
Jeff Moreau, Rex Poggenpohl
Attending: Members Lynch, Smith, Newsom, and Poggenpohl
Also Attending: Community Development Director Randy Hunt, Planner Audem
Gonzales, Planner Carrie McCool, Recording Secretary Thompson
Absent: Member Moreau
Chair Lynch called the meeting to order at 9:00 a.m. There were three people in
attendance. He introduced the Board members and staff.
The following minutes reflect the order of the agenda and not necessarily the chronological
sequence.
1. PUBLIC COMMENT
2. CONSENT AGENDA
Approval of minutes dated December 6, 2016.
It was moved and seconded (Smith/Newsom) to approve the minutes as presented
and the motion passed unanimously with one absent.
3. METES & BOUNDS PARCEL LOCATED AT 3501 DEVILS GULCH ROAD
Planner Gonzales reviewed the staff report. The variance request is from EVDC
5.1.B.1.c(3) “Bed and Breakfast Inn and Vacation Home – Residential Character”, to allow
existing full kitchen facilities to remain in the guest units. The code currently prohibits full
kitchen facilities in guest rooms or guest units associated with a B&B or Vacation Home.
Planner Gonzales stated the property is zoned RE-1–Rural Estate and is approximately
11.21 acres in size. The property contains one single-family dwelling, two small cabins,
and several outbuildings. The property owner, Ed Grueff, desires to rent the cabins on a
short-term basis. The kitchens in the two small cabins were there prior to the adoption of
the EVDC in 2000. If approved, the variance would allow the kitchens to remain, and the
entire property would be rented as one vacation home to one party. The cabins could not
be rented separately from each other, or from the single-family home.
19
RECORD OF PROCEEDINGS
Estes Valley Board of Adjustment 2
January 10, 2017
Planner Gonzales stated the application was routed to affected agencies, a legal notice
was published in the local newspaper, and notices were mailed to adjacent property
owners. No major comments or concerns were received from reviewing agencies nor the
public. Planner Gonzales reviewed the Staff Findings, which can be read in detail in the
staff report. Contact Planning Staff for a copy of the staff report.
Planner Gonzales stated staff recommended approval of the variance.
Staff and Member Discussion
Planner Gonzales stated the applicant has added additions to the property without
building permits, and when addressing those issues it was discovered the cabins were
being used as short-term rentals with full kitchens. He clarified the entire property has to
be rented to one party. There is currently a vacation home application in the review
process, and the applicant wants to ensure he will be operating the property in a legal
manner.
Public Comment
Ed Grueff/applicant stated the property, under his ownership, has not been used as a
dude ranch, and the existing stables are used only for storage. He rents the entire
property to one party, usually for family reunions. Having the approved variance would
bring the property into compliance with the EVDC.
Conditions of Approval
None.
It was moved and seconded (Newsom/Smith) to approve the requested variance
according to findings of fact and conclusions of law, with findings recommended
by staff and the motion passed unanimously with one absent.
Recess called by Chair Lynch at 9:21 to allow staff to work on the sound system. The
meeting reconvened at 9:30.
4. LOT 6, BLOCK 3, AMENDED PLAT OF WINDCLIFF 5TH FILING, 3225 EIGER TRAIL
Planner Gonzales stated the variance request is to amend a previously granted variance
from 2004, for a 21-foot setback in lieu of the required 25-foot setbacks in the E-1–Estate
zone district. The property was developed with a single-family home that went through the
building permit and setback certificate process. When the building permit was approved, a
20-foot setback was allowed, disregarding the 21-foot setback granted with the variance.
The error was discovered when preparing the property for sale, and the owners want to
make sure everything is clean and legal prior to selling. Due to this being a staff error, the
application fee was waived.
20
RECORD OF PROCEEDINGS
Estes Valley Board of Adjustment 3
January 10, 2017
Planner Gonzales stated the lot was vastly undersized for the zone district, and the
variance approval was legitimate. He stated the application was routed to affected
agencies, a legal notice was published in the local newspaper, and notices were mailed to
adjacent property owners. No major comments or concerns were received. Planner
Gonzales reviewed the Staff Findings, which can be read in detail in the staff report.
Contact Planning Staff to request a copy of the staff report.
Planner Gonzales stated staff recommended approval of the variance request with no
conditions.
Staff and Member Discussion
Member Newsom stated the survey should now be correct, so this will not happen again
with this property.
Public Comment
Lonnie Sheldon/applicant representative apologized for the error. The error didn’t come to
light until the property owner decided to sell the house, and research on the lot uncovered
the error. A valid setback certificate was submitted in 2004, but showed the incorrect
setback distance.
It was moved and seconded (Smith/Poggenpohl) to approve the requested variance
amendment according to findings of fact and conclusions of law, with findings
recommended by staff and the motion passed unanimously with absent.
5. LOT 3 OF THE AMENDED PLAT OF THE EAST ½ OF LOT 2, LOTS 3, 4, 5, & WEST ½
OF LOT 6, DEER MOUNTAIN HEIGHTS, 2231 UPPER HIGH DRIVE
Planner McCool reviewed the staff report. The variance request is to EVDC Section 4.3,
Table 4-2, which requires 50-foot setbacks in the RE–Rural Estate zone district. The
applicant, Tia Cottey, requests a reduction in setback distance from 50 feet to 22.8 for the
existing single-family dwelling, a setback of 25.6 feet for a proposed covered deck, and
32.5 feet for a proposed garage. Due to the current layout of the existing home and site
characteristics such as steep topography, adhering to the required setbacks is difficult to
achieve. She stated the application was routed to affected agencies, a legal notice was
published in the local newspaper, and notices were mailed to adjacent property owners.
No major comments or concerns were received. Planner McCool reviewed the Staff
Findings, which can be read in detail in the staff report. Contact Planning Staff to request
a copy of the staff report.
Member & Staff Discussion
There was a brief discussion regarding building permits and variances. Member
Poggenpohl noted there was no sign posted when he visited the site.
21
RECORD OF PROCEEDINGS
Estes Valley Board of Adjustment 4
January 10, 2017
Public Comment
Lonnie Sheldon/applicant representative stated the original setback for this property was
25 feet, and it was changed to 50 feet with the adoption of the EVDC. He stated the
required variance sign was posted at the driveway, but must have blown away. He stated
a setback certificate could be added as a condition of approval if the Board felt it
necessary. He requested the setback distances be increased to the nearest foot to allow
for minimal changes during construction.
Director Hunt stated the sign posting can be an issue during windy weather. He
suggested the applicant and/or agent take a picture of the posted sign (submitting the
photo will not be required) to show as proof if it blows away.
Condition of Approval
1. At the request of the applicant’s representative, a setback certificate by a registered
surveyor will be submitted to the Community Development Department.
2. Setback measurements shall be rounded up to the nearest foot to allow for minor
changes during construction.
It was moved and seconded (Smith/Poggenpohl) to approve the requested variance
according to findings of fact and conclusions of law, with findings and conditions
recommended by staff and the motion passed unanimously with absent.
6. ELECTION OF OFFICERS
Member Poggenpohl nominated Member Newsom as Chair.
Member Poggenpohl nominated Member Lynch as Vice-Chair.
It was moved and seconded (Poggenpohl/Smith) to elect Wayne Newsom as Chair
and John Lynch as Vice-Chair for the 2017 term and the motion passed
unanimously with one absent.
7. REPORTS
A. Director Hunt stated if there is a zone district with large setbacks and many properties
that were made nonconforming by virtue of that zoning, it sends a message to staff to
consider amending the code. Issues could be resolved either through rezoning or an
amendment to the development standards for the zoning districts that would recognize
existing setbacks. Chair Lynch stated the Windcliff subdivision had many variance
applications for height, due to the steepness of the area. Eventually the code was
amended to allow for a slope adjustment. Director Hunt stated there could be a code
provision specifically for setbacks, using average setbacks of the neighborhood.
Something similar could provide some relief to property owners. Director Hunt stated
an amendment such as this would be fairly simple to draft, and he appreciated the
support from the Board to consider such an amendment. He would draft code
22
RECORD OF PROCEEDINGS
Estes Valley Board of Adjustment 5
January 10, 2017
language for a proposed amendment and bring it to the Board for review. There was
not a definite timeline set for the draft language.
B. Director Hunt stated the new vacation rental registration process is moving forward
and keeping the office staff busy. The process is happening as planned.
There being no other business before the Board, the meeting adjourned at 10:02 a.m.
___________________________________
John Lynch, Chair
__________________________________
Karen Thompson, Recording Secretary
23
24
Town Board of Trustees, February 14, 2017
Meadow Supplemental Condominium Map #5
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Town Administrator Lancaster
From: Carrie McCool, Planning Consultant
Date: February 14, 2017
RE: SUPPLEMENTAL CONDOMINIUM MAP #5 – The Meadow
Condominiums, 2758 and 2764 Kiowa Trail, Mary’s Meadow
Development, Inc./Owner.
Objective:
Review of the Meadow Supplemental Condominium Map application, submitted by CMS
Planning for compliance with the Estes Valley Development Code (EVDC) to allow the
sale of units 11 and 12.
Present Situation:
The applicant has submitted a supplemental
condominium map application for the Meadow
Condominiums.
The property is zoned A-Accommodations and is
located off of Kiowa Trail approximately 180-feet
north of the Kiowa Drive and Kiowa Trail
intersection. Development Plan DP 06-01 has
been approved wherein ten (10) units have been
completed with the first condominium map and
four supplemental maps. This submittal only
pertains to Units 11 and 12.
Pursuant to state law, condominium units may not be finalized until the units are
substantially complete. Because of this, final “supplemental maps will be submitted as
the project builds out. According to the procedure set forth in the Estes Valley
Development Code, the Final Condominium map proceeds directly to the Board and is
not reviewed by the Planning Commission.
Proposal:
Approval of the Supplemental Condominium Map #5, condominiumizing a duplex
containing two units (11 and 12). Units are addressed 2758 and 2764 Kiowa Trail.
Vicinity Map
25
Town Board of Trustees, February 14, 2017
Meadow Supplemental Condominium Map #5
Advantages:
•This proposal complies the applicable standards of the EVDC, specifically:
Section 3.9.E “Standards of Review” for subdivisions, and Section
10.5.H “Condominiums, Townhouses and Other Forms of Airspace
Ownership.”
•Approving the Supplemental Condominium Map will allow sale of the two units.
Disadvantages:
None.
Action Recommended:
Approval of the Meadow Condominiums Supplemental Condominium Map #5.
Budget:
N/A
Level of Public Interest:
No public comment has been received.
Sample Motion:
I move to Approve (or Deny) the application for the Supplemental Condominium Map
#5, Meadow Condominiums, 2758 and 2764 Kiowa Trail.
Attachment:
Exhibit 1 - Application and Supplemental Condominium Map #5
26
STATEMENT OF INTENT
The Meadow Condominiums
DEC 28 208
The property owner of the proposed condominiums is:
COMMUNITY DEVELOPMENT
Mary's Meadow Development, Inc., Mia Tawney, President
This is the fifth supplemental to the condominium map of The Meadow Condominiums
that are part of the Meadow Development Plan, Modification #4 approved by the Estes
Valley Planning Commission in 2015. The original development plan was approved in
2006. The Meadow Development is a condominium development that will consist of 23
single family and duplex units upon completion. This phase of the condominiums will
condominumize two units. Ten condominiums have been completed with the first
condominium map and four supplemental maps. This will be the sixth condominium
map.
EXHIBIT A
27
C. Co 4 ores Lot Size
Existing Land Use
Proposed Land Use
Existing Water Service
Proposed Water Service
Tr
vs. p
IR No
51- Iry c4 g"-.e
r Yes
Site Access (if not on public street) Z 7 7(0 ell 1,f,`c) c.2)
Are there wetlands on the site? r Yes 7 No
Site staking must be completed at the time application is submitted. Complete?
Primary Contact Information
Attachments
r Application fee
3 Statement of intent
E 3 copies (folded) of plat or plan
1- 11" X 17" reduced copy of plat or plan
r Digital Copies of plats/plans in TIFF or PDF format emailed to
planning@estes.org
Type of Application
Development Plan I— Boundary Line Adjustment
r Special Review r ROW or Easement Vacation
r Rezoning Petition r Street Name Change
r Preliminary Subdivision Plat r Time Extension
E Final Subdivision Plat r Other: Please specify
E
r
Minor Subdivision Plat
Amended Plat
General Information
Area of Disturbance in Acres
,;‘) ( ,q //2 ,1t,/ 2-
6.0 / i - , 2e
r Well r None 7 Other (specify)
r Well r None r Other (specify)
3 EPSD UTSD f— Septic
3 EPSD UTSD r Septic
I— Yes r No
E Other E None
Proposed Zoning A"---
Project Name
Project Description
Project Address
Legal Description
Parcel ID #
4,,c,
//
Z7, cr.
-0 -I Le
Existing Sanitary Sewer Service
Proposed Sanitary Sewer Service
Is a sewer lift station required?
Existing Gas Service r Xcel.
Existing Zoning A- Acc Ovvt
do,_, co 0
8 2 a, -4s --/-0 5' i'vt Ivt ('LA vit
Name of Primary Contact Person
Complete Mailing Address
Primary Contact Person is
Please review the Estes Valley Development Code Appendix B for additional submittal requirements, which
may include ISO calculations, drainage report, traffic impact analysis, geologic hazard mitigation report,
wildfire hazard mitigation report, wetlands report, and/or other additional information.
k
Po
r Owner r- Applicant Consultant/Engineer
COMMU
Site Information
•
E None
Condominium Map
3 Prelim'
3 Final
Suppl nta ENS •
DEC 2 8 2016
C c
Gi
'F-Town
Town
A-
ESTES VALLEY
DEVELOPMENT REVIEW APPLICA PION
Submittal Date:
Town of Estes Park .6 P.O. Box 1200 .6 170 MacGregor Avenue Estes Park, CO 80517
Community Development Department Phone: (970) 577-3721 -6 Fax: (970) 586-0249 .6 www.estes.org/CommunityDevelopment
Revised 2013.08.27 KT
EXHIBIT A
28
MINERAL RIGHT CERTIFICATION
Article 65.5 of Title 24 of the Colorado Revised Statutes requires applicants for Development Plans, Special Reviews,
Rezoning, Preliminary and Final Subdivision Plats, Minor Subdivision Plats if creating a new lot, and Preliminary and Final
Condominium Maps to provide notice of the application and initial public hearing to all mineral estate owners where the surface
estate and the mineral estate have been severed. This notice must be given 30 days prior to the first hearing on an application
for development and meet the statutory requirements.
I hereby certify that the provisions of Section 24-65.5-103 CRS have been met.
Names:
Record Owner PLEASE PRINT:
Applicant PLEASE PRINT:
Signatures:
Record Owner
Applicant
Date
Date Date (
Contact Information
Record Owner(s)
Mailing Address
Phone
Cell Phone
Fax
Email
Applicant
Mailing Address
Phone
Cell Phone
Fax
Email
Consultant/Engineer
Mailing Address
Phone
Cell Phone
Fax
Email
c7@a) Aka. 7:2fort eP
r
c-> 1:-/i7 k 1 11.2-e cC 7;1/7 nil i (
5 e 14 74-- 6 (-V
Frame Tke- L't (0 kA.
'Po 70,e 5so ft 7
?7o - Z3 ( zoo
01-1 frci, C 3c S
170 .S1(6) - 9 3 S-k x 13
gli3 -S7-10
u/(4
.sovk r`K-A i7Ls «N.'
1-414-e C5 3 Al)(5 co pita
Vcr ,n 1—forv-s, 5 ; C9cDp
t< Co c.D_S-1 7
APPLICATION FEES
For development within the Estes Valley Planning Area, both inside and outside Town limits
See the fee schedule included in your application packet or view the fee schedule online at:
www.estes.org/ComDev/Schedules&Fees/PlanningAoplicationFeeSchedule.pdf
All requests for refunds must be made in writing. All fees are due at the time of submittal.
Revised 2013.08.27 KT
EXHIBIT A
29
Date iz/Z-7---///,,
Signatures:
Record Owner
Applicant
Date 7Ju7,6(
APPLICANT CERTIFICATION
111. I hereby certify that the information and exhibits herewith submitted are true and correct to the best of my knowledge
and that in filing the application I am acting with the knowledge and consent of the owners of the property.
10- In submitting the application materials and signing this application agreement, I acknowledge and agree that the
application is subject to the applicable processing and public hearing requirements set forth in the Estes Valley
Development Code (EVDC).
IP. I acknowledge that I have obtained or have access to the EVDC, and that, prior to filing this application, I have had the
opportunity to consult the relevant provisions governing the processing of and decision on the application.
The Estes Valley Development Code is available online at:
http://www.estes.org/ComDev/DevCode
10- I understand that acceptance of this application by the Town of Estes Park for filing and receipt of the application fee by
the Town does not necessarily mean that the application is complete under the applicable requirements of the EVDC.
110. I understand that this proposal may be delayed in processing by a month or more if the information provided is
incomplete, inaccurate, or submitted after the deadline date.
IP. I understand that a resubmittal fee will be charged if my application is incomplete.
10. The Community Development Department will notify the applicant in writing of the date on which the application is
determined to be complete.
110. I grant permission for Town of Estes Park Employees and Planning Commissioners with proper identification access to
my property during the review of this application.
PP. I acknowledge that I have received the Estes Valley Development Review Application Schedule and that failure to meet
the deadlines shown on said schedule may result in my application or the approval of my application becoming null and
void. I understand that full fees will be charged for the resubmittal of an application that has become null and void.
Names:
Record Owner PLEASE PRINT: II/Vivi d }
Applicant PLEASE PRINT:
Revised 2013.08.27 KT
EXHIBIT A
30
EXHIBIT A31
EXHIBIT A32
ADMINISTRATION Memo
To: Honorable Mayor Jirsa
Board of Trustees
Frank Lancaster, Town Administrator
From: Travis Machalek, Assistant Town Administrator
Date: February 14, 2017
RE: Discussion of the Formation of a Family Advisory Board
Objective:
To facilitate the Town Board’s discussion of the formation of a Family Advisory Board.
Present Situation:
One of the Town Board’s 2017 objectives is to explore the formation of a Family
Advisory Board. In order to facilitate this discussion, the Town has worked with Estes
Valley Investment in Childhood Success to develop draft bylaws for Board
consideration.
The purpose of a Family Advisory Board would be to:
Research and summarize factual data on issues of importance to working
families in the Estes Valley;
Develop recommended policies to address these issues; and
Present these recommendations to the Town Board and/or Town Staff.
Since this item came before the Town Board on January 10th, a minor change to the
proposed bylaws has been made. The change can be found in Section II and consists
of an added requirement for the focus areas chosen by the Family Advisory Board to be
reviewed and approved by the Town Board.
Advantages:
Would direct additional Town resources and attention to issues facing working
families in the Estes Valley
Would engage citizens in developing solutions to pressing community issues
Disadvantages:
Time and resources spent in supporting a Family Advisory Board would be
unavailable for other Town Board priorities
Budget:
There is no immediate, direct budget impact to the Town if the Board moves forward
with the formation of a Family Advisory Board.
33
Level of Public Interest:
High
34
Town of Estes Park
Family Advisory Board
DRAFT Bylaws
I. Role
The Estes Park Family Advisory Board (“FAB”) is an advisory committee for the
Town Board and Town staff. The FAB is expected to:
A. Research and summarize factual data on issues of importance to working families
in the Estes Valley;
B. Develop recommended policies to address these issues; and
C. Present these recommendations to the Town Board and/or Town Staff.
II. Annual Focus Areas
A. At the first regular meeting of every year, the FAB will select no more than three
(3) focus areas for the coming year. These focus areas will be submitted to the
Town Board for review and approval.
B. These focus areas may be changed at any regular or special meeting of the FAB
by a majority vote, but at no time may there be more than three (3) focus areas.
Any change to the focus areas must be reviewed and approved by the Town
Board.
C. Any work undertaken by the FAB shall be tied to these focus areas.
III. Meetings
A. Regular Meetings – Regular meetings shall be held at least one (1) time per
month, with additional meetings scheduled as needed. Any item on the agenda
which cannot be heard and considered by the conclusion of the meeting may be
continued until, and heard, at the next regularly scheduled meeting or at a special
meeting and shall have priority of any other matters to be heard and considered.
B. Special Meetings – Special meetings may be held at any time upon call by the
Chairperson. The Chairperson shall call a special meeting upon request by the
Town Board, Town Administrator, or Assistant Town Administrator, or upon
request by three (3) of the members of the FAB.
C. Cancellation or Rescheduling of Meetings – Any cancellation or rescheduling of a
FAB meeting must be approved by two-thirds (2/3) of the members of the FAB.
D. Meeting Procedures - Parliamentary procedure shall be followed in moving,
discussing, and acting on matters requiring action by the FAB.
35
E. Open Meetings – All meetings and actions of the FAB shall be in full compliance
with state statutes governing open meetings, as amended and incorporated herein
by reference. It is the responsibility of the Staff Liaison to be familiar with these
statutes and regulations.
F. Attendance by Non-Members – Meetings may be attended by persons who are not
members of the FAB. Such non-members may be allowed to speak at meetings at
the discretion of the Chairperson. However, in no event shall nonmembers be
allowed to vote on matters for which a vote is required.
IV. Members and Quorum
A. Membership – The FAB shall consist of no fewer than ten (10) and no more than
fifteen (15) members.
B. Membership Requirements – Members must:
1. Be a resident of the Estes Park School District R-3;
2. Have adequate time to devote to the FAB (at least six (6) hours per
month); and
3. Have experience dealing with issues facing working families in the
Estes Valley.
C. Membership Considerations – In appointing the membership of the FAB, the
Town Board will:
1. Endeavor to ensure that at least three (3) members of the FAB are
members of a working family; and
2. Consider membership representation for key organizations such as
Estes Valley Investment for Childhood Success, the Housing
Authority, the School District, and Families for Estes.
D. Terms – Members shall be appointed by the Town Board to a three (3) year term.
The terms of the members shall be staggered so that the terms of an equal number
of the members expire each year on March 31st.
E. Vacancies – Vacant positions shall be filled by appointment by the Town Board
for the unexpired portion of the term of the position to be filled.
F. Recommendations for Appointment – Upon request by the Town Board, the FAB
shall make recommendations to the Town Board for new FAB appointments.
G. Quorum – A quorum of the FAB shall consist of two-thirds (2/3) of the members
of the FAB being present at the meeting.
36
H. Action – Action by the FAB shall be by majority vote of the members attending
any regular or special meeting at which a quorum is present, unless otherwise
provided in these bylaws.
V. Officers
A. Officers – The FAB officers shall include a Chairperson and a Vice-Chairperson
as selected by the FAB.
B. Elections – Officers shall be elected by the members annually at the first regularly
scheduled meeting of each year. Officers shall be members of the FAB.
Notification of who is elected Chairperson and Vice-Chairperson will be sent to
the Town Clerk.
C. Chairperson Responsibilities – The Chairperson shall:
1. Preside over all meetings;
2. Ensure that all meetings are conducted with decorum and efficiency;
3. Call special meetings in accordance with these bylaws;
4. Sign any documents prepared by the FAB for submission to the Town
Board or Town Departments;
5. See that decisions of the FAB are implemented;
6. Represent the FAB in dealings with the Town Board or other
organizations; and
7. The Chairperson has the same right as any other member of the FAB
to vote on matters before the FAB and to speak for or against
proposals; provided, however, that if the Chairperson desires to speak
for or against a proposal which has been formally moved and seconded
at a public meeting, the Chairperson shall relinquish the chair to the
Vice-Chairperson while he or she is speaking.
D. Vice-Chairperson Responsibilities – The Vice-Chairperson shall:
1. Assist the Chairperson as requested;
2. Accept and undertake duties delegated by the Chairperson; and
3. Preside over meetings or perform other duties of the Chairperson in
the event the Chairperson is absent or unable to act.
E. Other Officers – There shall be no officers other than the Chairperson and Vice-
Chairperson.
F. Removal from Office – Any officer may be removed from office by a majority
vote of the members of the FAB in attendance at a meeting provided that at least
thirty (30) days notice has been given to all members that removal of the officer
will be considered at such meeting.
G. Officer Vacancies – If any office is vacant, the members of the FAB shall elect a
member to fill the office for the remainder of the year.
37
VI. Attendance
A. Attendance Requirements – Regular attendance by members of the FAB. In the
event that any member misses three (3) consecutive regular meetings, or a total of
four (4) regular meetings in a calendar year, the Town Board may remove its
appointed member and designate a new member to fill the vacancy.
VII. General Provisions
A. These bylaws may be amended at any regular or special meeting of the FAB by a
majority of the membership of the FAB provided that notice of such possible
amendments is given to all members at least twenty (20) days prior to the meeting
at which the action is to be taken. Any amendments shall be subject to review and
approval by the Town Board.
VIII. Compliance with Town Policies
A. The FAB shall operate in compliance with the adopted Town Board Policy on
Town Boards (Policy 102). The terms of this policy are incorporated in the
bylaws by this reference. A copy of this Policy will be provided to all FAB
members upon appointment.
B. Volunteer members of the FAB will act in accordance with the adopted Town
Volunteer Manual.
IX. Conflict of Interest
A. A conflict of interest occurs when a person’s private, personal relationships or
interests converge with their public role on the FAB such that an independent
observer may reasonably question whether the person’s actions or decisions are
determined by personal benefit, gain, or advantage.
B. Members of the FAB shall not use their status as a member for private gain, and
shall act impartially and not give preferential treatment to any private
organization or individual.
C. A member of the FAB who has a personal or private interest in a matter proposed
or pending shall disclose such interest to the FAB, shall not vote on the item, and
shall not attempt to influence the decisions of other members voting on the matter.
Adopted this ____day of ______________
ESTES PARK BOARD OF TRUSTEES
By: _______________________________
Mayor
38
COMMUNITY DEVELOPMENT Staff Report
To: Hon. Mayor Todd Jirsa
Town Board of Trustees
Town Administrator Frank Lancaster
From: Randy Hunt, Community Development Director
Date: February 14, 2017
RE: Ord. #04-17: Amendment to Estes Park Municipal Code: §12.16.010
(Street Names – Map generally), to address regulations regarding
display, installation and maintenance of official street-name signs in
the Town of Estes Park.
Objective:
The objective of this proposed code amendment is to revise the Estes Park Municipal
Code (EPMC) to appropriately include regulations regarding display, installation and
maintenance of official street-name signs in the Town of Estes Park.
Proposal:
Amend EPMC Section 12.16.010 as stated in Exhibit A, attached.
Discussion:
Recently, Town staff became aware that our Municipal Code provisions
governing street-name signs are somewhat unclear concerning display of
“unofficial” street-name signs. These are signs installed by private parties for
their own purposes – e.g., to “name” a private driveway after a person – without
going through any formal public review and approval process.
Oftentimes, those installing such signs are doing so for benign purposes. Even
with good intentions, however, installing these signs can result in confusion.
The most notable concern is that signs of this type do not show up in the 911
emergency dispatch system, nor do they appear on other maps or addressing
records used for public safety and emergency response. This discrepancy is
confusing and could potentially result in a critical response delay.
For example, if someone calls 911 in an emergency and tells Dispatch, “I’m on
_____ Street, right next to the street sign” – and if Dispatch has no knowledge of
that sign or that street name – the consequences could quickly become severe.
Ordinary bewilderment (“why isn’t this road on my GPS?”) would also be reduced
by this amendment. Puzzled visitors would not be a good marketing strategy.
39
Ordinance No. 04-17
Town Board of Trustees: February 14,
2017
Although current language in EPMC §12.16.010 can be interpreted to cover
lookalike-sign situations, an amendment would bring further clarity. Only street
names on the Town’s official "Street and Address Map”, which serves as an
important element in the Dispatch system and other databases, would be allowed
on official-looking street signs. By not allowing lookalike signs in places where
the public and responders would get confused by them, naming and addressing
remains consistent and reliable.
The amendment also includes reference design standards, so all parties know
what sign styles should be installed or avoided. Included in this packet is the
design cut-sheet from the Manual on Uniform Traffic Control Devices for Streets
and Highways (MUTCD), which has been in use by the Town for years.
Signs whose design would not likely be confused with official signs could still be
posted, as long as the Town’s Sign Code does not otherwise restrict it. For
example, someone who wanted to call their driveway “Blackberry Way” and
illustrate it with a large picture of a harpsichord would be free to do so, provided
they got a sign permit. This type of move seems unlikely to cause confusion.
Town staff will be happy to work with citizens who wish to use signs for benign
purposes. Our goal is to allow for individual expressions like these without
compromising fundamental safety matters.
Current Code does not distinguish between public-street signs and private-street
signs. Both now have the same type of official signs, and both should always be
in the Street and Address Map and database for 911, as long as they have been
approved as “true” streets and aren’t just driveways, private accesses, etc.
Although this amendment has no effect either way on different official signs for
public vs. private streets, staff suggests this is an area that may need attention in
future Code revisions.
For background, Community Development Policy No. 421 (Addressing and
Street Naming) is attached. This proposed amendment would not change
anything in the Policy, or vice-versa; however, the context may be of interest.
This amendment was reviewed by the CD/CS Committee on January 26, 2017.
The Committee’s consensus was in favor of approving the amendment.
Authority to Amend Municipal Code:
Estes Park Municipal Code §1.04.110 (Amendments):
“Any additions or amendments to this Code shall be adopted as ordinances
under applicable provisions of the state law, and when passed in such form as to
40
Ordinance No. 04-17
Town Board of Trustees: February 14,
2017
indicate the intention to make the same a part hereof, shall be deemed to be
incorporated in this Code so that reference to it as the ‘Municipal Code of the
Town of Estes Park’ shall be understood as including such additions or
amendments.”
Staff Findings:
- The amendment is needed to avoid problems arising from display of street-name
signs that are not authorized by the Town and that could result in confusion and
potentially misdirection or delayed response by public-safety and emergency-
services providers, as well as those needing such services.
- The amendment complies with the procedural requirements in the EPMC
subsection as quoted, and with Colorado state law for amendments to municipal
code.
Advantages:
Complies with EPMC Section §1.01.110 (Amendments).
The amendment standardizes requirements for how, when and where official street-
name signs are to be displayed in Town. It will help minimize occurrences in which
“unofficial” street-name signs are displayed. The change will help citizens who need
to know what streets they are on or near, and emergency responders and those
needing emergency services.
Disadvantages:
Some administrative and enforcement costs are associated with making sure signs
in conflict are removed and new signs are not installed contrary to Code.
Action Recommended:
Review the amendment for compliance with Estes Park Municipal Code (EPMC)
§1.01.110 (Amendments) and forward a recommendation the Estes Park Town Board of
Trustees for a final decision to approve, deny, or approve with changes.
Level of Public Interest:
Low
41
Ordinance No. 04-17
Town Board of Trustees: February 14,
2017
Sample Motions:
APPROVAL
I move to recommend the Town Board of Trustees APPROVE Ordinance No. 04-17,
including findings of fact and conclusions of law as recommended by staff.
DENIAL
I move to recommend the Town Board of Trustees DENY Ordinance No. 04-17, finding
that . . . [state findings of fact for denial]).
Attachments:
1. Ordinance No. 04-17, including Exhibit A (redline showing added language; no
language removed)
2. MUTCD cut-sheet D3-1 (Street Name Sign)
3. Community Development Policy 421: Addressing & Street Naming Policy
42
Ordinance No. 04-17
AN ORDINANCE AMENDING THE ESTES PARK MUNICIPAL CODE: §12.16.010
(STREET NAMES – MAP GENERALLY), TO ADDRESS REGULATIONS
REGARDING DISPLAY, INSTALLATION AND MAINTENANCE OF OFFICIAL
STREET-NAME SIGNS IN THE TOWN OF ESTES PARK.
WHEREAS, it is necessary for the Town of Estes Park to maintain accurate and
readily identifiable street-name signs; and
WHEREAS, the Board of Trustees of the Town of Estes Park determines that
public safety and emergency-services responders, and those in need of such services,
should not be delayed or misguided by extraneous signs that resemble Town-installed
and Town-maintained street-name signs; and
WHEREAS, an amendment to the Estes Park Municipal Code is appropriate to
clarify circumstances under which street-name signs are to be displayed; and
WHEREAS, the Board of Trustees of the Town of Estes Park finds that the
accompanying text amendment complies with Estes Park Municipal Code §1.04.110
(Amendments), and determined that it is in the best interest of the Town that the
amendments to the Estes Park Municipal Code, as set forth on Exhibit “A”; be approved;
and
WHEREAS, said amendments to the Estes Park Municipal Code are set forth on
Exhibit “A” attached hereto and incorporated herein by this reference:
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Section 1: The Estes Park Municipal Code, Section 12.16.010 (Street Names –
Map generally) shall be amended as more fully set forth on Exhibit “A”.
Section 2: This Ordinance shall take effect and be enforced thirty (30) days after
its adoption and publication.
PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF
ESTES PARK, COLORADO, THIS DAY OF _______,
2017.
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
43
I hereby certify that the above Ordinance was introduced and read at a regular meeting
of the Board of Trustees on the day of , 2017 and
published in a newspaper of general circulation in the Town of Estes Park, Colorado, on
the ________ day of , 2017, all as required by the Statutes of
the State of Colorado.
Jackie Williamson, Town Clerk
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
44
EXHIBIT A
Ord. No. 04-17
Chapter 12.16 - Street Names
12.16.010 - Map generally.
For the purpose of establishing accurate and uniform names for all streets and
addresses for properties located adjacent within the Town, all streets shall be known
and designated by the names shown upon the map made a part of this Chapter, and
the addresses of all properties adjacent to said streets shall be as designated upon
said map, which map shall be known as the "Street and Address Map of the Town of
Estes Park, Colorado." Said map and all street names and addresses shown thereon
are made a part of this Chapter. No street-name sign shall be displayed except in
conformity with the designated street name on the Street and Address Map or on an
approved and recorded final subdivision plat. Designated street-name signs shall be
installed and maintained in accordance with the most recent edition of the Manual on
Uniform Traffic Control Devices for Streets and Highways. Signs that closely resemble
street-name signs shall not be displayed on public or private property, such that, at the
Town’s sole discretion, would reasonably result in potential confusion for emergency
responders or those in need of emergency-response services.
45
46
COLORS: LEGEND, BORDER — WHITE (RETROREFLECTIVE)
BACKGROUND — GREEN (RETROREFLECTIVE)
BACKGROUND (ALTERNATE) — BLUE OR BROWN (RETROREFLECTIVE)
X-XX
A B C D E F G H J K L M N
VAR 8 0.375 2 4 D 3 D 3 3 (MIN) 3 1 1.75 2.25 2.75
VAR 12 0.5 3 6 D 4 D 5 4.5 (MIN) 4.5 1.5 2.75 3.25 4.75
VAR 18 0.75 5 8 D 5.33 D 7.67 5.33 (MIN) 6 1.875 5 5 7.67
VAR 24 1 6 12 D 8 D 10 9 (MIN) 9 2.25 5.5 6.5 9.5
A
M
E
L
M
F
N
B
D3-1 — PRINCIPAL LEGEND WITH DESCENDING STROKES
OR
B
D
D
F
D
F
E
G
C
H
A
J VARIES J VARVAR H
K
D3-1 (Sheet 1 of 3)
Street Name Sign
A
D
E
D
B
A
D
E
D
D
F
G
B
D3-1 — WITHOUT BORDER, PRINCIPAL LEGEND WITH OR WITHOUT DESCENDING STROKES
D3-1
Sheet 1 of 3
Issued 10/14/2011
47
COLORS: LEGEND, BORDER — BLACK (NON-RETROREFLECTIVE)
BACKGROUND — WHITE (RETROREFLECTIVE)
X-XX
A B C D E F G H J K L M N P
VAR 8 0.25 0.375 2 4 D 3 D 3 3 (MIN) 3 1 1.5 2.5 2.5
VAR 12 0.375 0.5 3 6 D 4 D 5 4.5 (MIN) 4.5 1.5 2.5 3.5 4.5
VAR 18 0.5 0.75 5 8 D 6 D 7 5.33 (MIN) 6 1.875 4.5 5.5 6.5
VAR 24 0.625 0.875 6 12 D 8 D 10 9 (MIN) 9 2.25 5 7 9
A
N
F
M
N
P
GB
D3-1 — PRINCIPAL LEGEND WITH DESCENDING STROKES
(ALTERNATE COLOR ARRANGEMENT)
OR
D3-1 (Sheet 2 of 3)
Street Name Sign
(ALTERNATE COLOR ARRANGEMENT)
B
E
E
G
E
G
F
H
C
J
A
K VARIES K VARVAR J
LD
A
E
F
E
B
D3-1
Sheet 2 of 3
Issued 10/14/2011
48
COLORS: LEGEND, BORDER — WHITE (RETROREFLECTIVE)
BACKGROUND — GREEN (RETROREFLECTIVE)
BACKGROUND (ALTERNATE) — BLUE OR BROWN (RETROREFLECTIVE)
X-XX
A B C D E F G H J K L M N
VAR 15 0.375 2.25 4 C 2.5 9.75 3 C 3 (MIN) 3 2 2 1
VAR 24 0.5 4 6 C 4 16 4 C 4.5 (MIN) 4.5 3 3 1.5
VAR 33 0.75 5.5 8 C 6 22.17 5.33 C 5.33 (MIN) 6 4 4 1.875
VAR 48 1 8 12 C 8 32 8 C 9 (MIN) 9 6 6 2.25
D3-1 (Sheet 3 of 3)
Street Name Sign
B
A
J
C
E
D
E
G
H
K K
L
JVAR
M VARIES
N
VARIES
J VARIES
VARIES
F
D D
D3-1
Sheet 3 of 3
Issued 10/14/2011
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
COMMUNITY DEVELOPMENT Staff Report
To: Hon. Mayor Jirsa
Board of Trustees
Town Administrator Frank Lancaster
From: Randy Hunt, AICP, Community Development Director
Date: February 14, 2017
RE: Temporary Enforcement Abeyance Policy for Vacation Homes
Objective:
Establish a policy whereby Code Compliance Enforcement will be held in abeyance
during 2017, in order to allow adequate time for operating registrations to be completed,
and in order to allow for already underway vacation-home reservations and contracts to
be fulfilled in an orderly manner and schedule.
Discussion:
The Vacation Homes EVDC amendments were adopted December 15, 2016, and
became effective immediately upon adoption. Operating registrations for vacation homes
have been in high gear since the first week of January.
Earlier in December, several Board members expressed that they did not wish to see the
new regulations and the registration process under the regulations to result in undue
interference with vacation homes’ already-in-progress reservations and contracts for the
2017 season. Staff added language to the Code amendment (§5.1.B.5.i) to extend 2016
licenses into the first part of 2017. However, that language could not provide for extension
of licenses/registrations that did not already exist. As most are aware, there was no
registration for 9-and-over occupancy VHs until 2017, so those units could not be
“legitimized” under the Code amendment.
Although not stated explicitly in December, staff understood the spirit and intent of the
non-interference discussion to include a reasonable interval of non-interference with
existing 9-and-over VH rental arrangements. No escalated enforcement activity on VHs
has been undertaken in 2017 so far.
Meanwhile, in administering the registration applications, staff became aware of an
unanticipated problem with the registration process. We found that some of the record
data needed to cross-check registration information was incomplete or not up-to-date.
This is a fixable problem, but it will need time to be fixed. Staff is preparing a code
amendment to address a long-range solution, which we currently anticipate reaching the
two governing bodies for approval in March.
77
Temporary Enforcement Abeyance Policy
for Vacation Homes
Feb. 14, 2017: Town Board of Trustees
Advantages:
Allows VH owners / operators and vacation guests to rely on already made plans for
2017.
Allows time to provide for several technical fixes to Code language to resolve recently
identified record-data issues.
Disadvantages:
Vacation homes regulations and administration in Estes Valley have been uncertain
since at least 2014, and possibly much earlier. This policy will not add new uncertainty,
but it does prolong full resolution longer than desired.
Action Recommended:
Staff recommends that the Temporary Enforcement Abeyance Policy for Vacation Homes
be approved as presented.
Level of Public Interest:
High: Addressing vacation homes in the Estes Valley
Medium-to-High: This proposed policy
Sample Motions:
APPROVAL
I move that the Estes Park Town Board of Trustees approve the Temporary Enforcement
Abeyance Policy for Vacation Homes, to become effective immediately upon approval.
CONTINUANCE
I move to CONTINUE the Temporary Enforcement Abeyance Policy for Vacation Homes
to [date certain].
DENIAL
I move that the Estes Park Town Board of Trustees disapprove the Temporary
Enforcement Abeyance Policy for Vacation Homes.
Attachments:
1. Town of Estes Park Temporary Enforcement Abeyance Policy for Vacation Homes
(February 14, 2017).
78
Town of Estes Park
TEMPORARY ENFORCEMENT ABEYANCE POLICY FOR VACATION
HOMES
February 14, 2017
Applicability. This policy applies to parcels and lots within the Estes Valley Development
Code (EVDC) Area and within the Town of Estes Park where Vacation Home use is allowed
per Sec. 5.1.B of the EVDC.
Determination. Enforcement Abeyance. On February 14, 2017, the Town Board of Trustees
of Estes Park, Colorado declared a temporary abeyance in code-compliance enforcement
operations regarding vacation homes in the Estes Valley Development Code (EVDC) Area.
In this context, “abeyance” is declared to mean a state of inactivity, intended to allow
resolution of complex issues and processes in Code-based regulation of vacation homes in
the EVDC area and in the Town of Estes Park. Staff is directed to not to enforce violations of
the occupancy provisions of EVDC Sec. 5.1.B. This abeyance shall remain effective until
December 31, 2017, or until such time as the Board of Trustees rescinds this abeyance policy,
whichever may occur first.
All violations relating to applicable rules and regulations for noise, parking, number of parties
(renting to single group), registration, or payment of sales and lodging tax shall be addressed
pursuant to Code Compliance Policy 480. Maximum occupancy limits per EVDC of two (2)
occupants per bedroom plus two (2) occupants per unit shall remain in effect and subject
appropriate enforcement. Annual operating registration requirements and procedures shall
remain in effect.
Operating Registration Required. All vacation homes shall be required to apply for and shall
be expected to diligently pursue operating registration in accordance with Sec. 5.1.B of
EVDC.
PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO, THIS DAY OF
_______, 2017.
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
79
80
Community Services Memo
To: Honorable Mayor Jirsa
Board of Trustees
Frank Lancaster, Town Administrator
From: Teri Salerno, Visitor Services Manager
Date: February 14, 2017
RE: Visitor Services Retail Policy 501
Objective:
The objective of this request is to be able to sell Town logo items and Town centennial
logo items at the Visitor Center. The most immediate objective is to be allowed to sell
Town centennial logo item(s) to help raise funds in support of the Knoll-Willows Open
Space legacy project.
The intention of this requested change is to sell small, souvenir-type items. The space
in the Visitor Center is not conducive to a large retail space. Small sample items would
be displayed on the retail wall, and guests would go to the cash register to request the
item(s) they wish to purchase. This process eliminates concern over merchandise being
stolen because all items for sale would be kept behind the front counter and would
require staff assistance to purchase.
Present Situation:
The current retail policy does not include Town logo items; therefore, Town centennial
logo items to support the Knoll-Willows project cannot be sold at the Visitor Center.
Guests frequently ask where they can purchase Town logo items and these items are
not available for purchase anywhere in town. Our experience tells us that there is a
good market for these items and the Visitor Center is a prime location to sell them.
Proposal:
Guests will appreciate having small Town logo items available to purchase at the Visitor
Center. The Resale Purchases account incudes funds that would allow the purchase of
some small, centennial logo items to sell this year, such as: stickers, pins, key chains,
patches, magnets and / or similar-type, small items.
Advantages:
Help raise funds for the Knoll-Willows legacy project by selling Town centennial
logo items;
Support knowledge of the Town centennial by providing small, centennial logo
items for purchase;
81
Guests request Town logo items to purchase and these items are not available to
purchase anywhere in town;
Sale of Town logo items will provide a new source of revenue for the Visitor
Center; and
With no entity selling Town logo items, local businesses would not see this as
competition since the Town logo is owned by the Town and not sold to others to
use.
Disadvantages:
Negatives include:
Town centennial logo items will be available to purchase at some stores in town.
Retailers may not want competition from the Visitor Center selling similar items;
however, not all guests intend to shop downtown and they will appreciate the
convenience of being able to purchase some small items at the Visitor Center.
No negatives have been identified with selling regular Town logo items since the
logo is owned by the Town and under the Town’s directive.
Action Recommended:
I recommend that the Town Board approve a change to the Visitor Services retail policy
that will allow the sale of Town logo items at the Visitor Center.
Budget:
Budget account number: 101-2600-426.29.20; fund name: Resale Purchases
Level of Public Interest
The level of public interest is high; over the years, Visitor Services staff and volunteers
have received requests from guests to purchase Town logo items. With Town logo
items not available to purchase anywhere in Estes Park, the Visitor Center could
uniquely provide the opportunity to purchase these items to guests.
Recommended Motion:
I recommend to the Town Board that the Visitor Services Retail Policy 501 be amended
to include the sale of Town logo items.
Attachments:
Amended Visitor Services Retail Policy 501, with addition of Town Logo items.
82
Document Title Draft 1 2/9/17
Revisions: 0 Town of Estes Park, Community Services
Effective Period:
Review Schedule: Annually
Effective Date:
References: None
COMMUNITY SERVICES
501
Visitor Center Retail Sales and Displays
1. PURPOSE
To establish a policy that limits both scope and purpose of the sale of retail merchandise
and the display of items at the Town of Estes Park Visitor Center
2. POLICY
It is the policy of the Town Board of Trustees to allow the sale of specific items outlined
within this policy and to allow displays at the Visitor Center for the convenience of the
visiting guest enhancing their experience when using the Town’s Visitor Center. The
primary function of the Visitor Center is to provide assistance and direct visiting guests to
lodging establishments, retail shops, restaurants and other destination locations within
Estes Park. Understanding the importance of local commerce it is neither the intent nor
the desire of the Town Board to have its Visitor Center compete with local retail business.
The sale of retail merchandise and the display of items at the Visitor Center are intended
to serve as a convenience to the guest while creating that environment synonymous with
being a “premier resort community”.
3. PROCEDURE
a. Allowable Sales: Those items allowed for sale within the Town’s Visitor Center are:
1. Post cards;
2. Calendars;
3. Town logo items;
4. Items produced by the Rocky Mountain Conservancy a 501 (C) 3 organization;
5. Items produce by the Estes Park Museum or their affiliate (Friends of the
Museum) a 501 (C) 3 organization;
6. DVDs featuring the scenic beauty and diversity of the Estes Park area or that
of the Rocky Mountain National Park, which have been shot, produced,
manufactured or otherwise created by local area artists / residents which are
of a quality deemed professional in nature.
Other items allowed for sale at the Town’s Visitor Center will be the sale of tickets
and merchandise in support of local fundraising events that support the Estes Park
community.
83
Document Title Draft 1 2/9/17
Revisions: 0 Town of Estes Park, Community Services
b. Allowable Displays: Those items previously identified within this policy as allowable
retail sale items are allowed for display within the Visitor Center. Other display items
allowed within the Visitor Center include but are not limited to:
1 Brochures;
2 Maps;
3 Electronic message boards;
4 Posters for local non-profit fund raising special events;
5 Posters for Town sponsored special events;
6 DVD / CD videos and or other similar video displays.
Approved:
_____________________________
Todd Jirsa, Mayor of Estes Park
_____________
Date
84
ADMINISTRATION Memo
To: Honorable Mayor Jirsa
Board of Trustees
Frank Lancaster, Town Administrator
From: Travis Machalek, Assistant Town Administrator
Date: February 14, 2017
RE: Ordinance No. 05-17 - Temporary Sidewalk Art
Objective:
Adopt Ordinance 05-17 which amends Section 12.20.070 of the Municipal Code (Acts
Prohibited on Sidewalks) as set forth on Exhibit A of the Ordinance.
Present Situation:
It is a violation of the Town’s Municipal Code for anyone to “…place upon, apply to,
embed in or impress in any sidewalk…any sign, symbol, mark or object” (Town of Estes
Park Municipal Code 12.20.070). As currently written, this provision effectively
eliminates any opportunity for non-permanent art on sidewalks in Town limits. Non-
permanent sidewalk art (like chalk art) has been successful in numerous communities,
including Greeley and Loveland.
Proposal:
Recognizing a new potential opportunity for public art, staff has drafted a change to the
Municipal Code that would allow non-permanent signs, symbols, or marks to be applied
to any public sidewalk. Any proposed works would fall under the purview of the Art in
Public Places program and would be subject to a recommendation from the Parks
Advisory Board and approval by the Town Board.
The Parks Advisory Board discussed this code change on January 20th and voted 6-0 to
recommend approval. Part of the discussion at that meeting pertained to concerns
regarding potential pedestrian traffic impacts (artists obstructing sidewalks/business
entrances) and removal of the art. Staff brought forward a first draft of a “Non-
Permanent Sidewalk Art Application” that would help address these concerns by making
sure that the artist and the Town were in agreement with regard to expectations
regarding issues like time and date of installation, art medium, and cleanup (including
weather contingencies).
One change to the proposed Municipal Code change was made after the Parks
Advisory Board reviewed this item. This change consisted of adding language clarifying
that any non-permanent sidewalk art must be done in a non-toxic medium.
85
Non-permanent sidewalk art has been successful in many different forms throughout
the country. Examples range from sidewalk chalk art contests hosted by municipalities
or nonprofits to individual artists who have taken it upon themselves to enhance the
experience of their community through unique works of non-permanent sidewalk art.
The proposed code change would enable this type of artistic expression in Estes Park.
Ordinance 05-17 adopts the amendments to Section 12.20.070 of the Municipal Code
as more fully set forth on Exhibit A.
Advantages:
Provides a new medium for public art
Disadvantages:
The addition of this option to the available space for public art could add to the
Parks Advisory Board’s workload.
Budget:
This Municipal Code change would not have a direct impact on the Town’s budget.
Attached:
Ordinance No. 05-17
Draft of Potential Non-Permanent Sidewalk Art Application
Sample Motion:
I move to adopt/not adopt Ordinance No. 05-17.
86
ORDINANCE NO. 05-17
AN ORDINANCE AMENDING THE ESTES PARK MUNICIPAL CODE
CONCERNING ACTS PROHIBITED ON SIDEWALKS
WHEREAS, Section 12.20.070 of the Municipal Code provides for regulation
of acts prohibited on sidewalks within the Town of Estes Park; and
WHEREAS, the Board of Trustees of the Town of Estes Park has determined
that it is in the best interest of the Town that the amendments to the Estes Park
Municipal code, Section 12.20.070, set forth on Exhibit “A” be approved; and
WHEREAS, said text amendments are set forth on Exhibit “A” attached
hereto and incorporated herein by this reference.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES
OF THE TOWN OF ESTES PARK, COLORADO:
Section 1: Section 12.20.070 of the Municipal Code is hereby amended as
more fully set forth on Exhibit “A.”
Section 2: The Ordinance shall take effect and be in force thirty (30) days
after its adoption and publication.
PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 2017.
TOWN OF ESTES PARK, COLORADO
By: ___________________________________
Mayor
Attest:
_________________________________
Town Clerk
I hereby certify that the above Ordinance was introduced and read at a regular
meeting of the Board of Trustees on the ___ day of __________, 2017 and
published in a newspaper of general circulation in the Town of Estes Park, Colorado,
on the _day of _______ , 2017, all as required by the Statutes of the
State of Colorado.
Town Clerk
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EXHIBIT A
Amended Municipal Code
12.20.070 - Acts prohibited on public sidewalks.
It is unlawful for any person, including the owner or occupant of any lot, block or parcel of ground
within the Town, or for the agent or servant for such owner or occupant, to place upon, apply to, embed
in or impress in any public sidewalk along on such property any sign, symbol, mark or object, or to
permit such acts by other persons. Non-permanent signs, symbols, or marks shall be allowed to be
applied to any public sidewalk, provided that they are not commercial in content, are made with a non-
toxic medium, and are approved in advance pursuant to Chapter 12.30 of this code (Art in Public
Places). For the purposes of this section “Non-Permanent” shall be defined as easily removable from the
surface on which it is applied and in place for a limited period of time set during the approval process.
Clean Version of Amended Municipal Code
12.20.070 - Acts prohibited on public sidewalks.
It is unlawful for any person, including the owner or occupant of any lot, block or parcel of ground
within the Town, to place upon, apply to, embed in or impress in any public sidewalk on such property
any sign, symbol, mark or object. Non-permanent signs, symbols, or marks shall be allowed to be
applied to any public sidewalk, provided that they are not commercial in content, are made in a non-toxic
medium, and are approved in advance pursuant to Chapter 12.30 of this code (Art in Public Places). For
the purposes of this section “Non-Permanent” shall be defined as easily removable from the surface on
which it is applied and in place for a limited period of time set during the approval process.
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Non-Permanent Sidewalk Art Application
Rev. 02.09.2016
TOWN OF ESTES PARK
NON-PERMANENT SIDEWALK ART APPLICATION
Name:
Location of Proposed Art:
Art Medium:
Date of Installation:
Time of Installation:
Description of Proposed Art (attach any visuals):
Plan and Timeline for Removal (including weather contingencies):
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