HomeMy WebLinkAboutTBSS 07-25-17
Town of Estes Park, Larimer County, Colorado July 25, 2017
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Rooms 202/203 in said Town of Estes Park on the 25th day of July, 2017.
Board: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb,
Martchink, Nelson, Norris and Walker
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Town Attorney White and Town Clerk Williamson
Absent: None
Mayor Jirsa called the meeting to order at 5:30 p.m.
POLICY FOR FUNDING OUTSIDE AGENCIES (INCLUDING COMMUNITY SERVICE
GRANTS). Assistant Town Administrator Machalek reviewed the proposed policy for
Town funding of outside entities. The policy outlines three distinct funding types,
including base funding, community initiative funding and event sponsorship. Base
funding would support the general operations and overhead costs for specific nonprofit
entities outlined in the policy, and would be reviewed on a three-year cycle to ensure
the list continues to be valid. Funding requests would be reviewed by Town staff with
recommendations forwarded to the Board for approval. Community initiative funding
would support specific projects and programs that advance one or more outcome areas
of the Town Board’s strategic plan. These funding requests would be reviewed and
ranked by the entire Board during the budget process. Event sponsorships would
include support for community events, and would be reviewed by the Leadership Team.
The policy addressed off-cycle funding requests and limits them to time-sensitive
projects or programming in which the Town has been requested to contribute the final
25% or less in funding, or a time-limited opportunity arises that would leverage
significant outside funds, such as a grant. The 25% was established in an effort to
ensure there would be broad community support for the effort before the Town
considers funding.
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TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS
Mayor Jirsa stated Administrator Lancaster suggested the Visit Estes Park Operating
Plan be evaluated by a third party to provide the Board with additional insight on the
district’s operations. The Board agreed and instructed Town Administration to identify a
consultant and scope of the evaluation. Mayor Jirsa would contact Larimer County to
determine their interest in participating in the evaluation.
Mayor Jirsa requested members of the Town Board to participate in the review of the
RFPs for the Fish Hatchery property. Trustees Holcomb, Nelson and Walker voiced
interest in participating in the review process.
FUTURE STUDY SESSION AGENDA ITEMS
None.
Town Board Study Session – July 25, 2017 – Page 2
There being no further business, Mayor Jirsa adjourned the meeting at 6:40 p.m.
Jackie Williamson, Town Clerk