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HomeMy WebLinkAboutTBSS 07-11-17 Town of Estes Park, Larimer County, Colorado July 11, 2017 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 11th day of July, 2017. Board: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb, Martchink, Nelson, Norris and Walker Attending: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb, Martchink, Nelson and Norris Also Attending: Town Administrator Lancaster, Assistant Town Administrator Machalek, Town Attorney White and Town Clerk Williamson Absent: Trustee Walker Mayor Jirsa called the meeting to order at 5:05 p.m. PRESENTATION ON BOYS AND GIRLS OF LARIMER COUNTY FACILITIES AT STANLEY PARK. 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TThhee BBooaarrdd rreeqquueesstteedd tthhee BBooyyss aanndd GGiirrllss CClluubb iinncclluuddee aann aattttaacchheedd ddaayyccaarree ffaacciilliittyy ttoo tthhee pprrooppoosseedd ffaacciilliittyy.. REVIEW OF GOVERNANCE POLICY REVISIONS Administrator Lancaster reviewed the proposed changes to the Town Board’s Policy Governance, including simplifying the operating principles, removal of Policy 1.5 Board Member Code of Conduct and placing the Code of Conduct in Policy 103. Policy 1.8 Board Standing Committees was updated to add the Audit Committee. Policy 3.1 Customer Service was revised to outline a response time to address problems or issues. Policy 103 Town Board Code of Conduct and Operating Principles was updated with a new section on public comment. Policy 105 Agendas was revised to clarify the role of the standing committees and outline what items should be reviewed by the committees. Policy 102 Town Committees would include a sunset review for all committees. The Estes Park Municipal Code Title 2 would be revised to update the role of the Mayor. The Board requested staff add verbiage to Policy 105 Agendas to outline what items can be forwarded by the committees as Consent item versus Action items. Action items Town Board Study Session – July 11, 2017 – Page 2 would include items that need Board discussion, high public interest, to raise public awareness or controversial issues. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS Administrator Lancaster stated the Town would hold a Destination Marketing Leadership meeting with Visit Estes Park as outlined in the 2016 Intergovernmental Agreement on July 20, 2017. FUTURE STUDY SESSION AGENDA ITEMS Assistant Town Administrator Machalek stated the draft policy on the funding of outside entities would come forward to the Board at the July 25, 2017 study session. There being no further business, Mayor Jirsa adjourned the meeting at 6:40 p.m. Jackie Williamson, Town Clerk