HomeMy WebLinkAboutTBSS 05-23-17
Town of Estes Park, Larimer County, Colorado May 23, 2017
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 23rd day of May, 2017.
Board: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb,
Martchink, Nelson, Norris and Walker
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Town Attorney White, Directors Hudson, Hinkle
and Muhonen and Recording Secretary Beers
Absent: None
Mayor Jirsa called the meeting to order at 4:32 p.m.
DISCUSSION AND REVIEW OF FISH HATCHERY RFP.
Manager Landkamer presented the Request for Proposal (RFP) for the development of
workforce housing at the Fish Hatchery property. He stated the property is
approximately 75 acres located at the end of Fish Hatchery Road and zoned A1 low
intensity accommodations. A housing study was conducted in January 2016 which
demonstrated a workforce housing shortage. He added the project would not be
seasonal or low income housing and reviewed the following highlights/discussion points
of the RFP:
• Importance of a Collaborative Community Effort (CCE).
• Rezoning of the property to RM residential multi-family or mixed use
development to maximize density.
• RFP would go out this week.
• Exclusive right to negotiate contract with the developer.
• The addition of a Project Manager would be beneficial at the early stages of the
Fish Hatchery project.
Manager Landkamer stated the proposed Estes Valley Development Code revisions
would benefit the project. He added staff would pursue GOCO funding for the Fall River
Trail which would connect to housing for accessibility to downtown. The Nature
Conservancy and Estes Valley Land Trust would be interested in purchasing property.
Town Administrator Lancaster stated the Hydroplant Museum land would be kept and
integrated into the development of the parcel as an amenity of the project. This diverse
project would require a collaborative environment to be successful.
Board discussion followed and has been summarized: the importance of establishing
roles for who is providing input and who is taking action; what has and has not worked
in other cities; deed restrictions for workforce housing; maintaining communication with
the public in an effort to keep the community informed; is it possible to provide water tap
fees to collect funding or seed money to apply towards future projects.
REVIEW SERVICE PROPOSAL LIST FOR 2017 BUGET.
Town Administrator Lancaster stated two items were added to the amendments of the
budget, including settlement costs to free up the Senior Planner position and ongoing
monitoring for landfill. Contributions for the childcare needs assessment was added as
an option for the Board to recommend. The additional Facilities position can be added
as a contracted position and the funding for the Development Engineer who would start
in August 2017 were discussed. The Police Department awards banquet was removed
in 2017 and has been added for reconsideration. Staff has identified a grant opportunity
Town Board Study Session – May 23, 2017 – Page 2
for an electric trolley with zero emissions. Discussion continued regarding the possibility
of utilizing remaining parking garage funds for the Town match in purchasing the trolley.
PERA liability remains unknown and can potentially be less than budgeted, staff would
have more information at the end of June 2017.
KEY OUTCOME DISCUSSION – PUBLIC SAFETY, HEALTH AND ENVIRONMENT.
Assistant Town Administrator Machalek stated the Board requested a deeper dive into
the key outcome areas to include police services and environmental quality. Chief
Kufeld stated the department has prioritized additional budget items based on needs.
The Board discussed removing the Gun Club community service grant in the amount of
$500. He added the Board would participate as a partner in the County’s regional
wasteshed planning.
KEY OUTCOME DISCUSSION – OUTSTANDING COMMUNITY SERVICE. Assistant
Town Administrator Machalek presented a spreadsheet with input from the Housing
Authority on Implantation Strategies and requested Board input. The Strategic Plan has
allowed the Town Board to state what items and areas the Town is pursuing. Staff can
work with other organizations to initiate conversation and input to broaden categories.
He stated the EDC childcare needs assessment would finalize dates for the RFP in May
and would be submitted by the end of the month. There would be information provided
by the Boys and Girls Club of Larimer County at the Study Session in July.
Board discussion followed regarding implementation strategies and has been
summarized: there is a need for an entity who is specialized to take the lead on specific
projects; change the spreadsheet column name from “Town Lead” to a term that does
not imply Town commitment; involve other organizations in discussions for input; it is
essential to clarify roles; include employers to allow a cooperative solution; and provide
a statement to establish the role on certain projects and the commitment of the Town.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
Mayor Pro-Tem Koenig welcomed Chief Kufeld to discuss City of Peace recognition.
Chief Kufeld stated although there are positive reasons to become a City of Peace, the
Town does not fit in that category of a city that has gone through a violent war or
disaster. The Board agreed the Town would not pursue becoming a City of Peace.
Mayor Jirsa received a suggestion from a citizen to allow businesses in Town to have a
table to promote their business during the duration of the Farmers Market.
FUTURE STUDY SESSION AGENDA ITEMS.
Administrator Lancaster requested the draft Stormwater Master Plan, be presented at a
future Study Session meeting.
Board discussion for guidelines on public comment are summarized: currently there is
no way to manage public comment and topics discussed; it is a policy that is difficult to
enforce; the Board would be interested in hearing the level of success that Larimer
County has had with their policy; public comment is a sounding board for community
issues; put a policy in place that would address time; Board members can call a point of
order at their discretion; enforcing the 3 minute rule; and having a policy in place can be
a benefit to rely on.
There being no further business, Mayor Jirsa adjourned the meeting at 6:37 p.m.
Bunny Victoria Beers, Recording Secretary