HomeMy WebLinkAboutTBSS 04-25-17
Town of Estes Park, Larimer County, Colorado April 25, 2017
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 25th day of April, 2017.
Board: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb,
Martchink, Nelson, Norris and Walker
Attending: All
Also Attending: Recording Secretary Bunny Victoria Beers
Absent: None
Mayor Jirsa called the meeting to order at 4:50 p.m.
REQUEST FOR A TOWN HOUSING COORDINATOR.
Trustee Holcomb discussed the recommendation for a Housing Coordinator. In 2016
the Estes Park Housing Authority released the Housing Needs Assessment which
proposed hiring a Housing Coordinator. The responsibilities of a coordinator would
include working with employers to provide additional housing for employees; work with
developers to incorporate workforce housing in projects; acquire sites for future housing
development; and communication with community groups and public officials regarding
workforce housing. He added a coordinator can develop a strategic plan and would be
essential to economic development. Finance Director Hudson stated a financial update
would be provided next month to the Board outlining potential funding.
Board discussion followed and has been summarized: funding for the position; is there
an existing group who can take on the role of the housing issue; can the position fill a
portion of need within another department and act as coordinator such as a Senior
Planner position; is there potential for an independent contract position; how and what is
the Town going to do to address the housing problems; evaluate the current housing
issue and create a coordinator position to then address those issues; and recent code
changes may alleviate some housing issues.
KEY OUTCOME DISCUSSION – TOWN FINANCIAL HEALTH & OUTSTANDING
GUEST SERVICES. Town Administrator Lancaster stated the Town Financial Health
outcome area was added in 2017 to the Strategic Plan. The main objective was to
develop and adopt a financial reserve policy, including consideration of an overall
reserve of minimum/maximum levels. He added capital planning process would be
added to the budget in 2017. All of 2016 sales tax returns are in the database and those
not filed can be turned into the State by submitting an audit request on behalf of the
Town. After further discussion, the Board voiced concern on challenges in collecting
unremitted sales tax; how to assure compliance during Town held events; and small
sales tax going unnoticed.
Guest Services goals were discussed, including a look at future ownership and
operation of the Events Complex and the Board requested net projections for 2017 for
the Events Complex.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
Trustee Holcomb provided a handout related to policy governance and the
Carver Model by Mike Holt.
Town Board Study Session – April 25, 2017 – Page 2
Mountain Festival would be held on April 28- 29, 2017.
Pikas in the Park would host a kickoff event on May 4, 2017.
FUTURE STUDY SESSION AGENDA ITEMS.
On June 27, 2017 the Board would discuss the process for funding outside agencies.
There being no further business, Mayor Jirsa adjourned the meeting at 5:55 p.m.
Bunny Victoria Beers, Recording Secretary