HomeMy WebLinkAboutTB Study Session 2016-07-28
Town of Estes Park, Larimer County, Colorado July 28, 2016
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 28th day of July, 2016.
Board: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb,
Martchink, Nelson, Norris and Walker
Attending: All
Also Attending: Assistant Town Administrator Machalek, Town Attorney
White, Director Muhonen, Consultant McFarland, and Town
Clerk Williamson
Absent: Town Administrator Lancaster
Mayor Jirsa called the meeting to order at 11:33 a.m.
CM/GC PROJECT DELIVER – TRANSIT FACILITY PARKING GARAGE.
Director Muhonen stated the Town has received the necessary clearance as of this
week to move the parking garage from the Visitor Center north parking lot to the parking
lot area to the south of the Center. With the delay in the project, staff has been working
to identify a method for building the facility by Memorial Day 2017 and delivery the
project within the $4 million available funds. The Town may be subject to losing a
portion of the funds (FASTER funds of $400,000) if the project does not continue to
move forward to construction. Staff proposed a change in the procurement process
through a method called Construction Management/General Contractor (CM/GC). The
process would commit a contractor to the project and determine if the Town has enough
funds to build the facility in advance.
Ken Atkins/US Department of Transportation Federal Highway Administration presented
an overview of the CM/GC process in which an integrated team of Construction
Management members apply their skills in the planning, preconstruction, and
construction of the project to bring forward a well-constructed project within or under
budget. The Town would hire its own team and have a direct contract with the
construction company. The contractor works as the technical advisor and an
independent cost estimator provides independent bids for the project. The method
brings forward innovation, reduction in risk, aggressive delivery, cost management,
team selection by the Town, constructability, streamlined plans, quality, early work
packages and flexibility. The Town, designer, and construction management work
collaboratively to develop the project scope, optimize the design, improve quality, and
manage costs to deliver projects early and under budget. CM/GC provides for a high
percentage of local contractors used on projects because the owner determines the
vendors used for the project. This method has a proven track history of reducing costs
and is currently used by 17 Department of Transportations across the U.S., including
Colorado. The process has been used successfully in the vertical industry and has
gained recent clearance and federal approval for roadway construction. The low bid has
proven to increase cost with overruns and change orders because the contractor takes
on all the risk.
Attorney White stated there are legal restrictions on the use of this type of construction
for entities such as Special District; however, as a statutory town there are no
requirements to bid projects. The requirement to bid projects has been outlined in the
Board approved policies. Staff would request the Board allow the use of CM/GC and
waiving its policy for the construction of the parking garage.
Town Board Study Session – June 28, 2016 – Page 2
Board discussion followed on the use of the process and found the following: the project
allows for local contractors to bid on larger projects as they can be broken into smaller
portions for the locals; the contractor can be locked into the project upfront; and some
concern was raised over the level of staff time the method would require. Staff stated
Ginny McFarland, consultant, would be hired to lead the team and provide day-to-day
oversight. She has completed two CM/GC projects previously and the Town would hire
a contractor that has completed CM/GC projects.
The Board consensus was to move forward with the CM/GC process for the parking
garage project. Staff would prepare an RFP, receive responses, and come forward to
the Board for approval of the process and the contract.
There being no further business, Mayor Jirsa adjourned the meeting at 1:00 p.m.
Jackie Williamson, Town Clerk