HomeMy WebLinkAboutTB Study Session 2016-04-12
Town of Estes Park, Larimer County, Colorado April 12, 2016
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Rooms 202/203 in said Town of Estes Park on the 12th day of April, 2016.
Board: Mayor Pinkham, Mayor Pro Tem Koenig, Trustees Ericson,
Holcomb, Nelson, Norris and Phipps
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Town Attorney White, Director Hinkle, Chief
Kufeld, Directors Cumbo and Hinkle, and Town Clerk
Williamson
Absent: None.
Mayor Pinkham called the meeting to order at 4:30 p.m.
NOISE ORDINANCE REVISIONS.
Attorney White stated he along with Mayor Pro Tem Koenig and Police Chief Kufeld
drafted revisions to the current Town noise ordinance in an effort to produce a simplified
and enforceable ordinance. The draft would increase the decibel levels to 80 dBA,
standardize the quiet hours from 10:00 p.m. to 7:00 a.m., delete the technical
requirements, delete the reference to motor vehicles using the public right-of-way, and
change the variance procedure to a temporary permit process. The Police department
has reviewed the proposed draft and finds the revisions would aid in addressing a
number of the issues they routinely deal with in the community. Chief Kufeld stated a
database has been set up to log noise complaints in an effort to provide information to
the Board moving forward on the effectiveness of the revised ordinance. The Board
consensus was to bring the ordinance forward for the Board’s consideration at an
upcoming meeting.
UPDATE ON EVENTS COMPLEX.
Director Hinkle provided an update on the Event Complex after 90 days on the job. He
stated a Mission and Vision statements need to be developed, goals, policies and
procedures, fees and standardized contracts. The fee structure should cover the
services being provided by staff. Contracts have been standardized and include the
appropriate insurance language to ensure adequate levels and protection. These steps
would require the renegotiation of contracts for existing events to bring them in line with
current standards. An RFP has been issued for both food and alcohol concessions at
the Complex in an effort to provide high quality food and service at the Event Center.
Outside catering companies have been allowed to offer their services to events with the
Town receiving 15%. Users of the silo meeting space would be allowed to bring in their
own food and drink. Director Hinkle stated the Complex has an identity crisis and would
move towards the use of the Estes Park Events Complex and move away from the use
of fairgrounds. He suggested the property needs to enhance the aesthetics by including
more green space, landscaping for events such as concerts, weddings, etc. A review of
the office and storage space has identified the need to improve the current office space
and the addition of storage for new amenities. The department would complete the
hiring process for two Special Event Coordinators and an Administrative Assistant.
Additional staffing needs include a full-time position to the Operations team and a part-
time Sales & Marketing Coordinator. He provided an overview of the current marketing
strategy and stated staff would further develop a plan to enhance marketing and sales
efforts with quality photos to showcase the facilities, updated website, and a video
Town Board Study Session – April 12, 2016 – Page 2
showcasing the Events Complex and other amenities such as Bond Park and
Performance Park. An Events Focus Group has been developed to review events both
current and future, and to complete a survey to look at demographics for those
attending different events. Visit Estes Park would collaborate on the survey, utilizing
their equipment, and the Town to provide the personnel through the Ambassadors.
The Board discussed the report stating a strategic plan should be developed for the
department to determine the critical success factors, key milestones, funds needed for
success, and marketing resources needed in order for the Complex to be successful.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
The Board requested the off budget cycle funding requests and how they are handled
be scheduled for an upcoming study session.
Interim Community Development Director Cumbo commented staff has developed a
lengthy list of Development Code changes, identifying which changes can be completed
under the confines of the current Comprehensive Plan, and what items would impact
economic development and address housing issues. An overall work plan for code
changes would be developed.
There being no further business, Mayor Pinkham adjourned the meeting at 6:25 p.m.
Jackie Williamson, Town Clerk