HomeMy WebLinkAboutTB Study Session 2014-06-10
Town of Estes Park, Larimer County, Colorado June 10, 2014
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Rooms 202/203 in said Town of Estes Park on the 10th day of June, 2014.
Board: Mayor Pinkham, Mayor Pro Tem Koenig, Trustees Ericson,
Holcomb, Nelson, Norris and Phipps
Attending: All
Also Attending: Town Administrator Lancaster, Town Attorney White,
Director Winslow, Coordinator Jacobson and Town Clerk
Williamson
Absent: None
Mayor Pinkham called the meeting to order at 4:30 p.m.
TRUSTEE COMMENTS & QUESTIONS.
Trustee Norris questioned the schedule for the annual Grand Lake Town Board
meeting. Mayor Pinkham stated the meeting was in the process of being scheduled
and the Town would be hosting this year’s event.
Administrator Lancaster reviewed the proposed Strategic Planning Retreat agenda for
June 26, 2014. Trustee Phipps requested the agenda include a discussion on special
events related to profit and loss. The Board consensus was to remove the discussion
related to wildlife and garbage and have the Police department bring a proposed trash
ordinance forward for the Board’s consideration.
Trustee Ericson stated concern with the lack of plans to dredge the south arm of Lake
Estes near the schools and remove debris from the flood. He suggested the Town
prepare a Resolution to encourage the Bureau of Reclamation to clean the area and for
the Town to contact congressional and representative members. Mayor Pro Tem
Koenig agreed and stated concern with safety of the public and items hidden in the
sand that may be potential risks. Staff would prepare a letter for the Board’s review and
address the issues of safety, health and impact on tourist and the economy.
FUTURE STUDY SESSION AGENDA ITEMS.
Trustee Norris requested the capital asset/capital management plan be completed prior
to the budget discussions this fall.
Trustee Phipps requested the next study session include a discussion on contract
contingency funds. The scheduled item for June 24, 2014, Museum/Senior Center
Master Plan, would be rescheduled and a discussion on contract contingency would be
added.
ETHICS, LIABILITY & BEST PRACTICES REVIEW.
Tami Tanoue/CIRSA General Counsel provided a presentation on ethics, liability, and
best practices for elected officials.
TOWN’S ROLE IN EVENTS & EVENT COMMITTEE UPDATE.
Director Winslow stated the Events Focus Committee was formed to provide direction
on special events through the evaluation of current events, community feedback,
creation of criteria for future events, and to identify and produce events that support and
encourage the Estes Park brand. The Committee has established the following criteria
Town Board Study Session – June 10, 2014 – Page 2
for events: Enhance, EP Brand, additional sales tax funds, overall experience, year
round, multigenerational, fun factor, value and quality, complement events, access to
events, competition for money and parking/transportation. Other factors that may be
considered include local vs. out of town and profit versus non-profit. The Committee
has reviewed the uses of Bond Park and found events offer guest activities, draw
people downtown and create a vibrant atmosphere. The negatives of events in the park
include the competition of sales, minimal overnight stays and too repetitive. Possible
new events in the park may include bike in movies, Oktoberfest event, or group exercise
events. Events at the fairgrounds and event center complex increase stays, engage
both local residents and guests, and increase money spent downtown; however, the
events do not complement other events in town, a lack of knowledge of the events and
the overall value of the events tend to be low. New events already scheduled for the
new complex include a Home and Garden show and an Irish festival. The committee
recommended new events be spread out throughout the facilities in the community and
incorporate complementing events. Other new events might include brew festival,
carnival, harvest festival, indoor sports, etc. Staff also reviewed the online application
process for events with the committee. Updates to the system would be made based
on the feedback received. In summary the committee to date has determined the
following: What we like – street performers, multiple events throughout the town, and
interactive and educational events; What we don’t like – arts and craft shows,
competition for dollars, and big events that are community limiting; and What we need –
event managers and community support.
There being no further business, Mayor Pinkham adjourned the meeting at 6:50 p.m.
Jackie Williamson, Town Clerk