HomeMy WebLinkAboutTB Retreat Study Session 2013-05-29
Town of Estes Park, Larimer County, Colorado, May 29, 2013
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Museum Meeting Room in said Town of Estes Park on the 29th day of
May, 2013.
Board: Mayor Pinkham, Mayor Pro Tem Blackhurst, Trustees Elrod,
Ericson, Koenig, Norris and Phipps
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Richardson, Directors Bergsten, Chilcott, Kufeld, McFarland
Winslow and Zurn and Town Clerk Williamson
Absent: None
Mayor Pinkham called the meeting to order at 12:30 p.m.
STRATEGIC PLANNING – 2014 BOARD GOALS AND OBJECTIVES.
Review of 2013 Board Objectives
Develop Economic Strategy
• The development of a policy has been placed on hold until the work of the
Economic Task Force has been completed; however, the Board has determined
the Town should be a partner and not the leader in economic development.
• An internal audit to support business expansion and new business has not been
completed to date. Community Development has held a number of outreach
meetings to identify areas to be streamlined.
• The Town continues to participate in county, regional, and stated economic
planning. The Town is a member of Northern Colorado Economic Development
Council.
• The parking structure is on schedule. A stakeholder group will be developed to
review the design of the structure.
Improve and Maintain Infrastructure
• Implementation of a maintenance program has not been completed. Staff has
identified what needs to be completed. Funding for the improvements continues
to be discussed. The Board emphasized the need to coordinate improvements
with the other utilities and their schedules to replace infrastructure.
• Staff continues to explore and apply for grant funding with recent applications
completed for the FLAP and RAMP grants. A Paul Sarbanes grant could be a
source of funding for the Fall River trail. The Board requested staff continue to
address the connection of trails and safe access points for pedestrians. The
Recreation district may open up the trails master plan for review. Trustee Elrod
reminded staff to look at laying conduit under or long the trails for fiber in the
future.
• An RFP will be going out next week to develop a plan to address groundwater
issues with the closed landfill on Elm Road.
• The staff is in the final stages of developing a job description for the Facilities
Manger position to address the management of Town owned buildings.
• The adoption of a new 10 year master plan for the Water department is on
schedule for completion at the end of 2013.
Town Board Study Session – May 29, 2013– Page 2
Continue Redevelopment of Stanley Park
• The construction of the stall barn and Multi-Purpose Event Center (MPEC)
will be underway soon with completed in February 2014.
Continue Redevelopment of Bond Park
• Completion of Phase 5 Bond Park master plan has been completed on time
and on budget.
• RFP for the next phase of Bond Park to be completed in the fall of 2013 with
completion in 2014.
• Staff is working with Johnson Consulting on a marketing plan for the MPEC.
Address Administrative and Governance Needs
• Staff continues to work on adopting a plan to address ongoing capital needs
comprehensive capital improvement plan, including financing alternative.
• Adoption of the Governance policies will be complete with the last section to
be approved by the Board at the next meeting.
• The development and adoption of a strategic planning process is underway.
• A review of all IGAs and MOUs for Town-appointed committees and a review
of all MOUs with outside partner organizations has begun.
OUTCOME BASED BUDGETING AND MIND MAPPING
Outcome based budgeting was introduced to the Board as a best practice. The process
establishes desired outcomes, defines strategies to achieve, set appropriate financial
and personnel resources, develop measurable targets, measure and monitor progress,
analyze performance, and reports results. The mind mapping process is a method
utilized to outline the key outcome areas in outcome based budgeting.
Vision & Mission
The Board discussed the Vision and Mission and the following are summarized
comments: The Local Marketing District (Visit Estes Park) has a different mission than
the Town and the Town is neither a resort nor a village. The Towns job is to deliver
services to the community. The LMDs focus is to market the community. The Board
consensus was to change premier mountain resort to premier mountain community and
visitors would be changed to guests.
Vision
The Town of Estes Park will enhance our position as a premier mountain community.
Mission
The Mission of the Town of Estes Park is to provide high-quality, reliable services for
the benefit of our citizens, guests, and employees, while being good stewards of public
resources and our natural setting.
Key Outcome Areas
• Robust Economy - We have a diverse, healthy year round economy.
• Infrastructure - We have reliable, efficient and up to date infrastructure serving our
residents, businesses and guests.
• Exceptional Guest Services - We are the preferred Colorado mountain destination
providing an exceptional guest experience.
• Public Safety, Health and Environment - Estes Park is a safe place to live, work,
and visit with an emphasis on our quality natural environment.
• Outstanding Community Services - Estes Park is an exceptionally vibrant,
diverse, inclusive and active mountain community in which to live, work and play.
• Governmental Services and Internal Support - We provide high-quality, reliable
basic municipal services for the benefit of our citizens, guests, and employees, while
being good stewards of public resources.
• Transportation - We have safe, efficient and well maintained multi-modal
transportation systems for pedestrians, vehicles and transit.
Town Board Study Session – May 29, 2013– Page 3
Goals (5 Year)
• Robust Economy
o Have simple, yet effective regulations and codes that support and encourages
development in the Town and are enforceable.
o The Town encourages events, activities and development that enhance a year
round economy.
o The Town participates as a partner in state, regional and local economic
development efforts.
• Infrastructure
o Address parking options to serve the central downtown area.
o Continue to pursue grants and utilize available open space funding to develop
connectivity of trails in the Estes Valley in partnership with other local entities as
described in the Estes Valley Trails Master Plan.
o Provide safe access for users to the trail system.
o All Town Streets are classified at a fair condition with a 70 rating or above.
o Continue to research grant funding opportunities for street improvements.
o Address the use of fiber optic infrastructure.
• Public Safety, Health and Environment
o Provide for the safety of the environment in our Town owned urban
environments.
• Outstanding Community Services
o Plan and implement the celebration of the 100th anniversary of the Town.
• Governmental Services and Internal Support
o Maintain an adequately trained and educated workforce.
o Implement a document management system.
o Town Finances are strong with adequate fund balance and sustainable reserves.
• Transportation
o Address the ease of mobility for residents and guests throughout the town,
specifically to the core downtown area and access to RMNP.
o Coordinate wayfinding/signage with CDOT.
2014 Board Objectives
• Robust Economy
o Simplify regulations and code as they apply for specific businesses.
• Infrastructure
o Complete the environmental studies required for the extension of the Fall River
Trail using the Paul Sarbanes grant.
o Address the retrofit of Glacier Basin Treatment facility.
o Develop ongoing sustainable funding plan for facility maintenance.
o Evaluate future raw water needs and supply.
• Public Safety, Health and Environment
o Pursue emergency AM radio services.
o Evaluate and address potential required changes in radio frequencies.
o Address groundwater issues with the closed landfill on Elm Road.
• Outstanding Community Services
o Revise the sign code.
o Revise/update comprehensive plan.
o Define the Town’s role in community housing issues.
o Complete the next phase of the Bond Park master plan.
o Develop and adopted a policy for accepting public art, memorials and donations.
• Governmental Services and Internal Support
o Determine if the catastrophic loss fund should be reestablished and if so what
should be the fund balance.
o Complete a community survey.
o Enforce vacation home rental regulations, including business licensing and sales
tax collection.
• Transportation
o Determine the future of shuttle committee.
Town Board Study Session – May 29, 2013– Page 4
o Determine funding options including the possibility of a limited term sales tax
increase.
The Board discussed the validity of a separate shuttle ad hoc committee and if it were to
continue the need to establish a formalized group with bylaws. It was suggested the
committee should become a subcommittee of the Transportation Advisory Committee
(TAC). Staff commented the business community which services on the shuttle
committee would like to continue the committee in order for their concerns and suggests
to be heard. Director Winslow recommended the committee continue to meet for the
next 3 to 4 years with no additional structure and with formal reports on the committee’s
actions be presented to the Community Development/Community Services meeting.
There being no further business, Mayor Pinkham adjourned the meeting at 4:26 p.m.
Jackie Williamson, Town Clerk