HomeMy WebLinkAboutMINUTES Town Board Study Session Budget Meeting 10-01-2004 Town of Estes Park, Larimer County, Colorado, October 1, 2004
Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY
SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting
held in the Municipal Building in said Town of Estes Park on the 1st day of
October, 2004.
Committee: Mayor Baudek, Trustees Doylen, Habecker, Jeffrey-Clark,
Levine, Newsom and Pinkham
Attending: All
Also Attending: Town Administrator Repola, Finance Officer Brandjord, Clerk
O’Connor
Absent: None
Mayor Baudek called the meeting to order at 9:00 a.m. and requested that procedurally,
the Board express their questions at the time an item is being discussed rather at the
end of the meeting.
2005/2006 BUDGET PRESENTATION – GENERAL FUND AND RELATED FUNDS.
Town Administrator Repola reported that the first order of business is an overview of the
budget process. Dept. Heads will be presenting their departmental budgets. Increases
in the General Fund were held to 2.5% in 2005 and an additional 3% was assumed in
2006. The 2006 Budget will be reviewed when appropriate to ensure the figures are
valid.
Staff is still awaiting market data to guide the wage percentage, thus 5% was included
in 2005 for wages; this figure will be refined as the budget progresses.
Both Finance Staffers Parrack and McDougall were commended for their work to
ensure all funds reconciled, and Dept. Heads were also praised.
Finance Officer Brandjord reported Governmental Accounting Standards Board
Statement No. 34 (GASB 34)have been applied to revenues. Following discussion on
sales tax increases; staff will provide the following information:
1. Trend line in sales taxes from current back to 1987.
2. Determine how the Road and Bridge Funding is calculated.
GENERAL FUND. Each fund was reviewed, and requests for additional
information is noted below:
In general, for the entire budget, staff will add additional detail by providing
2004 budget comment and figures so as to provide an ability to compare
2004-2006.
Finance - Staffing changes. Staff is to add personnel costs, staffing numbers,
General Fund trends, to ensure additional staffing is supported by other
comments; i.e. Function of government in relation to revenues, Compensation
Study, and how affected these statistics.
Community Development – Electronic Imaging. A Town-wide discussion
should occur to funding efficiencies and improved customer service.
Additionally, staff is to distribute a chart of fees for land use approvals and
building permits in other municipalities.
TOWN BOARD BUDGET STUDY SESSION – October 1, 2004 – Page 2
Protective inspection. Proposed building permit fee increases, as well as land
use fees need not return to Community Development Committee for further
discussion as they have been assumed in the 2005-2006 Budgets.
Buildings. Detail on projects is to be noted in the budgets.
Community Services. Trustees Levine and Newsom are serving on a Team
to evaluate Community Services Funding Requests. The Town Board
received ballots and requested requests be ranked. Recommendation will be
presented during the October 22nd Session.
Mayor Baudek announced a 10-minute recess at 10:31a.m., and the meeting was
reconvened at 10:42 a.m.
Police. Staff is to add cost accounting to each vehicle in the Vehicle
Replacement Fund to better reflect the expense—allocated cost based on
depreciation—more descriptive.
Fire. Staff is to provide information on how workers comp is assessed on
volunteer positions. Staff is also to be prepared to discuss why replacement
of vehicles is beneficial at the Public Safety Committee. Staff is to provide
information on how vehicles will be carried in the Town’s Budget should the
Fire District ballot question be approved.
Streets & Highways. Staff is to provide information on overall fuel costs for
the last 2-3 years.
Parks. Staff is to consider various strategies pertaining to seasonal personnel
to ensure landscaping is installed and ready for the summer season.
Although scheduled for review during this session, due to time constraints, the following
items were continued:
COMMUNITY REINVESTMENT
C.V.B. SPECIAL REVENUE FUND
LARIMER COUNTY OPEN SPACE FUND
CONSERVATION TRUST FUND
The next Budget Study Session is scheduled October 15th, 9:00 a.m. – 12:00 noon.
There being no further business, Mayor Baudek adjourned the meeting at 12:08 Noon.
Vickie O’Connor, CMC, Town Clerk