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HomeMy WebLinkAboutPACKET Community Development Community Services 2012-04-26Preparation date: April 16, 2012 * Revision date: 04/23/12 NOTE: The Community Development / Community Services Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE April 26, 2012 8:00 a.m. Board Room, Town Hall 1. PUBLIC COMMENT 2. COMMUNITY SERVICES a) RECOMMENDATIONS TO THE TOWN BOARD i) Estes Park Midsummer Festival – Bond Park Event Approval. Manager Winslow. ii) Extension of Concession Stand Lease with Lions Club. Manager Winslow. b) REPORTS i) Museum Quarterly Report. Manager Fortini. ii) Visitor Services Quarterly Report. Manager Salerno. iii) Verbal Updates and Committee Question. 3. COMMUNITY DEVELOPMENT a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS i) Community Development Monthly Report. Director Chilcott. ii) Verbal Updates and Committee Question. 4. ADMINISTRATION a) RECOMMENDATIONS TO THE TOWN BOARD i) Amended Procurement Policy. Interim Town Administrator Richardson. b) REPORTS i) Public Information Quarterly Report. Public Information Officer Rusch. ii) Verbal Updates and Committee Question. * To: Community Development/Community Services Committee Interim Administrator Richardson From: Bo Winslow, Fairgrounds and Events Manager Date: April 26, 2012 RE: Estes Park Midsummer Festival Background: Longs Peak Rotary Club has applied through the Event Application Process to conduct a Midsummer Festival in Bond Park, July 20-22, 2012. Per Town policy, pg 27 of the Community Services Policy Manual: 3.7 BOND PARK REGULATIONS All regulations listed in the "Park Use Regulations" and the "Park Use Procedures" shall apply to park use forms, boundaries, sound level control, signs, trash/litter, literature distribution, damages, sales & licenses, irrigation, traffic control requests, and insurance requirements. 1. A use fee of $200 per day will be charged for all events in Bond Park. Event Organizers shall pay the Town a fee of $20 per vendor for any event that has vendors. This is a one-time fee per event or activity. 2. No new activities/events will be given use of the Park without approval from the Community Development/Community Services Committee and Town Board. The organizing group is requesting the following activities to take place in Bond Park: 1. Local music and bands 2. Variety of food vendors 3. Beverages – including alcohol 4. Local arts and crafts vendors 5. Activities – including dunk tank, summer games for children, jumping castle, watermelon and other associated “kid” related activities. Community Services Memo The festival schedule is as follows: Setup: July 20, 8 am Activities: July 20, 5 pm-10 pm July 21, 10 am-10 pm July 22, 10 am-5 pm The purpose of this festival is to help the Rotary Club with their fund raising efforts in order to support local organizations in the community. This club has also emphasized a local theme to their event, offering local business the opportunity to participate as much as possible. The Longs Peak Rotary Club will go through necessary TIPS training, fill out Larimer County Health Dept. paperwork, and have Town required insurance. This event will use all of Bond Park, MacGregor Avenue and the bus pullout as shown in the attached map. Budget: This is a new event and is unbudgeted. Staff anticipates having staff time of 15 man hours to help with set up. Revenues will be generated from park rental of $200 per day, account number 222-5500-363.30-00, and vendor fees of $20 per vendor, account number 222-5500-322.55-00, from those vendors without a Town business license. Recommendation: Staff recommends approval of the Longs Peak Rotary Midsummer Festival in Bond Park to the Town Board, to be included as an Action Item at the May 8, 2012 Town Board meeting. To: Community Development/Community Services Committee Interim Administrator Richardson From: Bo Winslow, Fairgrounds and Events Manager Date: April 26, 2012 RE: Extension of Concession Stand Lease with Lions Club Background: The Estes Park Lions Club is requesting an extension to their current lease. Due to Colorado liquor laws, the Lions Club must have a lease that dates through June 2013 in order to have the license they are requesting. Their current lease terminates on December 31, 2012. This extension needs to be done by ordinance, as the original lease is by ordinance. Attached is the current lease agreement, the new ordinance, and the lease amendment. Budget: No changes to budget; see attached lease agreement. Recommendation: I recommend approval of Ordinance #____-12 to the Town Board, to be included as an Action Item at the May 8, 2012 Town Board meeting. Community Services Memo ORDINANCE NO. __- 12 AN ORDINANCE APPROVING AN AMENDMENT TO THE LEASE AGREEMENT FOR THE CONCESSION STAND AT THE FAIRGROUNDS AT STANLEY PARK TOWN OF ESTES PARK WHEREAS, the Board of Trustees of the Town of Estes Park adopted Ordinance No. 14-11 on April 26, 2011 approving the Lease Agreement with the Lions Club of Estes Park, Colorado for the concession stand at the Fairgrounds at Stanley Park; and WHEREAS, the parties have determined to amend the Lease to extend the term of the Lease through June 30, 2013. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. The Amendment to the Lease Agreement for the Concession Stand at the Fairgrounds at Stanley Park between the Town of Estes Park and the Lions Club of Estes Park, Colorado, a copy of which is attached hereto as Exhibit A and incorporated herein by this reference, is hereby approved. The officials of the Town of Estes Park are hereby authorized to execute the Amendment to the Lease. Section 2. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK on this _______ day of ______________, 2012. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at the meeting of the Board of Trustees on the _______ day of ___________, 2012, and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the _______ day of _____________________, 2012. _____________________________ Town Clerk 1 EXHIBIT A LEASE THIS AMENDMENT TO LEASE, made and entered into this _____ date of _________, 2012, between the TOWN OF ESTES PARK, municipal corporation, hereinafter referred to as Lessor, and the LIONS CLUB OF ESTES PARK, COLORADO, a Colorado Nonprofit Corporation, hereinafter referred to as Lessee. RECITALS: The parties entered into a Lease dated April 26, 2011. Section 15 of the Lease provided that upon satisfactory review of each operating season the parties agree to renew the Lease for 2012 under the existing terms and conditions of the Lease. The satisfactory review was completed and the Lease was renewed for 2012. As part of the operations of the Concession Stand by Lessee, it is necessary to obtain a 3.2 beer license. In order to obtain said license for 2012, it is necessary for Lessee to prove to the licensing authority that Lessee has possession of the licensed premises for at least a one year period. The parties have determined to amend this Lease through June 30, 2013 , in order to enable Lessee to apply for and receive a 3.2 beer license. IN CONSIDERATION OF THE RECITALS SET FORTH ABOVE, the parties hereby agree to amend the Lease dated April 26, 2011 between the parties as follows: 1. Paragraph 14 of the Lease shall be amended to read as follows: “The term of this Lease shall be from April 26, 2011 through June 30, 2013.” 2. Paragraph 16 of the Lease shall be deleted. 3. Paragraph 17 of the Lease shall be renumbered to Paragraph 16. 4. All other terms and conditions of the Lease shall remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands the day and year first above written. LESSOR TOWN of ESTES PARK, COLORADO By:____________________________ Mayor 2 ATTEST: __________________________ Town Clerk LESSEE LIONS CLUB OF ESTES PARK, COLORADO By:__________________________________ President ATTEST: ____________________________ Secretary Community Services Memo To: Community Development/Community Services Committee Interim Town Administrator Richardson From: Derek Fortini, Museum Manager Date: April 26, 2012 RE: Museum Quarterly Report Background: Ongoing Temporary Exhibits A Sweet Past Time is on display in the Main Gallery of the Museum from April 27, 2012 through November 4, 2012. Candy has a history as old as humankind. Ancient peoples ate honey, and the term “candy” has been in use since the thirteenth century. By the mid-1800s, there were over 400 candy-producing factories in the U.S. The first Estes Park confectionary, the Kandy Kitchen, opened in 1905, the same year downtown Estes Park was platted. Today there are at least nine Estes Park shops dedicated to chocolate and candy. Unwrap the history of Estes Park and explore A Sweet Past Time, a temporary exhibit featuring original Estes Park equipment, photographs and activities for all ages. Stanley: An Estes Park Legacy will be on display in the National Park Service Headquarters Building on the Museum grounds from August 5, 2011 through September 9, 2012. The temporary exhibit uses objects on loan from the Stanley Museum, the private nonprofit which is based in Kingfield, Maine. The exhibit celebrates the achievements of Freelan Oscar (F. O.) Stanley. Seeking dry mountain air to alleviate the symptoms of his tuberculosis, F. O. Stanley drove his Stanley Steamer Automobile to Estes Park in 1903. He quickly became enamored of the area and made it his summer residence. In the years to follow, he had a tremendous influence in transforming Estes Park from a rustic village to a modern town. Upcoming Programs May 17, Time - TBA: Circle Tour with Estes Park Historian Laureate Jim Pickering. What does F. O. Stanley have to do with Highway 36? Why don’t trains come to Estes Park? Historian Laureate Jim Pickering will guide a tour through the “Gateway of Rocky Mountain National Park” explaining the history of transportation as it relates to the region and the construction of the roads leading to Estes Park. By 1915, when Rocky Mountain National Park was founded, the neighboring towns of Estes Park to the east and Grand Lake to the west became tourist attractions as well. A "circle tour" was a scenic, multi-day bus excursion popular in the 1920s through the early 1950s designed for visitors to see the sites and sample the fare at lodges along the way. Beginning at the Estes Park Museum, a "mini" circle tour will offer participants an interpreted ride on part of the scenic Peak to Peak Highway with a stop for coffee and tea at the Old Gallery in Allenspark. Guests will then hop aboard the bus and continue on to the town of Lyons for a walking tour lead by the Lyons Historical Society. The group will eat lunch at Smokin’ Dave’s BBQ in Lyons and return to the Estes Park Museum via Highway 36. Cost and time to be announced. June 7, 2 – 3pm: Rocky Mountain Rustic Architecture with Jim Lindberg. A century ago, people came to today’s Rocky Mountain National Park area with dreams of vast cattle ranches, prosperous farms, productive mines, successful commercial ventures or summer homes amid the stunning scenery. They left behind a rich legacy – one of the West’s premier collections of historic lodges, guest ranches, cabins and retreats. “Rocky Mountain Rustic” is the name given to this unique architectural style. Jim Lindberg, Director of Preservation Initiatives in the Mountains/Plains Office for the National Trust for Historic Preservation in Denver, and author of “Rocky Mountain Rustic: Historic Buildings of the Rocky Mountain National Park Area,” will speak about this distinct style of architecture. No reservations necessary. Free. June 16, 10am – 1:30pm: Allenspark History Tour with Edie DeWeese. Join historian Edie DeWeese for a special tour of Allenspark, a quaint mountain town established in 1897. DeWeese, a fourth-generation Allensparker and co-author of “Weaving Mountain Memories: Recollections of the Allenspark Area,” offers a tour with stories passed down through her family and research. Tour highlights include the site where Alonzo Allen built his 1864 cabin and the Clara Belle mill site. Participants will also learn about Dolly Hacker, who may have pushed her husband down a mine shaft. Ride along with DeWeese and enjoy an outing full of facts, lore and beautiful scenery. Bottled water, snacks and transportation will be provided. Registration required, limit 14 participants. Cost is $25 for Friends of the Estes Park Museum members and $30 for non-members. Registration opens Monday, May 21. Call the Museum's general line at 970-586-6256. June 19 and July 17, 10 am – 12 pm: Cheley Camp Tour. Join in for a tour of the historic Cheley Colorado Camp. The tour is facilitated by the Estes Park Museum Friends & Foundation, Inc. and guided by Cheley Camp staff. Space is limited and reservations are required by calling the Museum at 970-586-6256. The cost is $5 per person, payable by cash or check the day of the tour. In 1921, Frank Cheley founded Cheley Colorado Camp at Bear Lake in Rocky Mountain National Park. By 1927, the camp outgrew the available space and the Cheley Camp moved to its present location off of Fish Creek Road. The camp is among the oldest in the country and continues to host more than one thousand campers annually. Visit the magnificent cabins and lodges and learn about the Cheley legacy. June 23, 2 – 3pm: Historical Predators of Estes Park. A guest educational ranger from Rocky Mountain National Park will discuss how wolves, grizzly bears and wolverines once roamed the northern Rocky Mountains. A demonstration with skulls and pelts reveal special adaptations that made these creatures supreme hunters. The ranger will guide discussion as to whether the historical predators were friends or foes to mountain communities like Estes Park. No reservations necessary. Free. June 30, 9am – 3pm: Historic Home Tour. Discover Estes Park’s history at the 9th Annual Historic Tour. Visit five of the most interesting cabins, homes, and ranches in Estes Park. The history of each site will be shared by docents and a variety of books about Estes Park will be sold on site. This is a major fund raising event organized by the Estes Park Museum Friends & Foundation, Inc., a non-profit organization that serves to support the Museum. Get your tickets early, as this event sold out last year.Tickets are $20 and include site descriptions, addresses, and an attached map. "Members only" tickets for $20 will be available on May 15 at the Museum Shop. You may join the Museum for as little as $30 for an individual or $50 for a family. Tickets to the general public will begin May 24 at three locations: the Estes Park Museum, Estes Park Visitor Center at 500 Big Thompson Ave., and Macdonald Book Shop at 152 E. Elkhorn Ave. Tickets may also be ordered over the phone with a credit card by calling the Museum's general line at 970-586-6256. July 4, 9am – 2pm: Coolest Car Show in Colorado. On the Fourth of July, the 14th annual Coolest Car Show in Colorado will draw classic, antique, vintage, and alternative fuel cars to Bond Park, the center of downtown Estes Park. The car show will feature 130 motor vehicles. Hosted by the Estes Park Museum Friends & Foundation Inc., the event is renowned for attracting thousands of visitors who come to see that special car they long for or remember from their past. Car show participants compete for great prizes, too. Follow the cars to the mountains for a real cool Fourth of July family experience. Entrance fee to the event: individuals $5.00, family of four $10.00, additional family members $2.00 each, children 5 or younger enter for free. MOU between the Estes Park Museum and the Estes Park Museum Friends & Foundation, Inc. Every year an MOU is signed between the Estes Park Museum and the Estes Park Museum Friends & Foundation, Inc. (Friends). The 2012 MOU was recently approved and signed by both entities. Typically the MOU is signed much earlier in the year, but the 2012 MOU was delayed due to some revised verbiage and the necessity of input from both entities and review by the Town Attorney. Nothing new was added to the MOU; it was simply made more concise. Budget: N/A Recommendation: N/A Estes Park Museum  January, 2012    Total January Attendance  Estes Park  Museum 449 786 619 715 461 0 100 200 300 400 500 600 700 800 900 1,000 2008 2009 2010 2011 2012 January 2012 Attendance  Gallery/Office Visitors 292  Hydroplant Visitors 0  Programs and Tours—Museum 15  Programs and Tours—Hydroplant 0  Group Meetings and Rentals 142  Total Attendance & Programs—Museum & Hydroplant 449  Programs and Tours Capacity 40  Programs and Tours Percentage Utilization 36  Museum & Hydroplant Programs/Tours‐Detail:  1‐18 Rocky Mountain Nature Association Members Only Tour 11  1‐21 Rocky Mountain Nature Association Members Only Tour 4  Group Meetings and Rentals‐Detail:    1‐10 CVB Ambassadors Meeting 27  1‐13 Restorative Justice 7  1‐16 Estes Park Police Department  10  1‐17 Estes Park Police Department 3  1‐19 Estes Park Museum Friends 7  1‐19 Rooftop Rodeo Committee 56  1‐25 Bo Winslow 12  1‐26 Estes Park Museum Friends Board Meeting 12  1‐30 Coolest Car Show in Colorado Meeting 8      Total Attendance Year‐to‐Date:   2008 461  2009 715  2010 619  2011 786  2012 449    From November through April, the Estes Park Museum is open Friday, Saturday and Sunday.  From May through October,  the Museum is open seven days a week.  The Historic Fall River Hydroplant is open from Memorial Day through Labor  Day, Tuesday through Sunday.      Estes Park Museum  February, 2012    Total February Attendance  Estes Park  Museum 1,013 761 447 1,267 1,214 0 300 600 900 1,200 1,500 1,800 2008 2009 2010 2011 2012 February 2012 Attendance  Gallery/Office Visitors 379  Hydroplant Visitors 0  Programs and Tours—Museum 309  Programs and Tours—Hydroplant 0  Group Meetings and Rentals 325  Total Attendance & Programs—Museum & Hydroplant 1,013  Programs and Tours Capacity 390  Programs and Tours Percentage Utilization 79  Museum & Hydroplant Programs/Tours‐Detail:  2‐4 Mahaffy Cache: Stone Age Tools Lecture 41  2‐18 Imagine This!  225  2‐18  History of Bond Park Panel Discussion 43  Group Meetings and Rentals‐Detail:    2‐1 Estes Park Police Department 7  2‐8 Collections and Research Center Planning Meeting 9  2‐11 Ranney Rental 80  2‐14 Estes Park Museum Liaison Meeting 6  2‐14 Hix Cabin Planning Meeting 4  2‐15 Visit Estes Park  14  2‐15 Town Trustee Facility Tour 11  2‐16 Historic Tour Planning Committee  8  2‐16 Rooftop Rodeo Committee 48  2‐17 Equestrian Club 13  2‐18 Tai Chi Class 25  2‐19 Tai Chi Class 25  2‐20 RJ Rental 5  2‐23 Estes Park Museum Friends Board Meeting 17  2‐24 Estes Park Police Department 14  2‐27 Estes Park Police Department 14  2‐28 Estes Park Police Department 7  2‐28 Coolest Car Show in Colorado Committee 8  2‐29 NEPA 10      Total Attendance Year‐to‐Date:   2008 1,675 2009 1,982 2010 1,066 2011 1,547 2012 1,462   From November through April, the Estes Park Museum is open Friday, Saturday and Sunday.  From May through October,  the Museum is open seven days a week.  The Historic Fall River Hydroplant is open from Memorial Day through Labor  Day, Tuesday through Sunday.  Estes Park Museum  March, 2012    Total March Attendance  Estes Park  Museum 973 426 499 888909 0 300 600 900 1,200 1,500 2008 2009 2010 2011 2012 March 2012 Attendance  Gallery/ Office Visitors 589  Hydroplant Visitors 0  Programs and Tours—Museum 123  Programs and Tours—Hydroplant 0  Group Meetings and Rentals 261  Total Attendance & Programs—Museum & Hydroplant 973  Programs and Tours Capacity 162  Programs and Tours Percentage Utilization 76  Museum & Hydroplant Programs/Tours‐Detail:  3‐3 Wellness with Native Plants 28  3‐7 Citizens Information Academy Tour 8  3‐17 Dessert & Discovery: Woman’s Club Program 80  3‐20 Town Administrator Candidates Tour 7  Group Meetings and Rentals‐Detail:    3‐5 Estes Park Police Department Chief’s Luncheon 6  3‐9 Estes Park Police Department Retirement Party 50  3‐12 Children’s Book Meeting 4  3‐12 Collections and Research Center Planning Meeting 6  3‐13 CVB Ambassadors 35  3‐13 Estes Park Museum Liaison Meeting 3  3‐15 Historic Tour Planning Committee 8  3‐15  Rooftop Rodeo Committee   14  3‐19 Estes Park Police Department Fraud Educational Program 60  3‐22 Estes Park Museum Board Meeting 15  3‐23 Estes Park Museum/ Stanley Home Talk 4  3‐27 Coolest Car Show in Colorado  8  3‐28 RTR Sub‐Committee 13  3‐29 Hilligross Rehearsal Dinner 35      Total Attendance Year‐to‐Date:   2008 2,584 2009 2,870 2010 1,565 2011 1,973 2012 2,435   From November through April, the Estes Park Museum is open Friday, Saturday and Sunday.  From May through October,  the Museum is open seven days a week.  The Historic Fall River Hydroplant is open from Memorial Day through Labor  Day, Tuesday through Sunday.      Estes Park Museum Quarter I 2012 From November through April, the Estes Park Museum is open Friday, Saturday and Sunday. From May through October, the Museum is open seven days a week. The Historic Fall River Hydroplant is open from Memorial Day through Labor Day, Tuesday through Sunday. January 2012 Attendance Gallery/Office Visitors 292 Hydroplant Visitors 0 Programs and Tours—Museum 15 Programs and Tours—Hydroplant 0 Group Meetings and Rentals 142 Total January Attendance 449 February 2012 Attendance Gallery/Office Visitors 379 Hydroplant Visitors 0 Programs and Tours—Museum 309 Programs and Tours—Hydroplant 0 Group Meetings and Rentals 325 Total February Attendance 1,013 March 2012 Attendance Gallery/Office Visitors 589 Hydroplant Visitors 0 Programs and Tours—Museum 123 Programs and Tours—Hydroplant 0 Group Meetings and Rentals 261 Total March Attendance 973 Total Quarter I Attendance 2,435 2008 2,584 2009 2,870 2010 1,565 2011 1,973 2012 2,435 Total Attendance Year-to-Date: To: Community Development/Community Services Committee Interim Town Administrator Richardson From: Teri Salerno, Visitor Services Manager Date: April 18, 2011 RE: Visitor Services Quarterly Report First Quarter Visitor Center Traffic: The Visitor Center experienced a slight decrease of 4.54% in foot traffic in January, February and March over the first quarter last year. In 2011, we saw 32,960 people come through our doors, for an average of 370 people per day. This year, we had 31,464 visitors during our first quarter, an average of 354 people each day. All three months in the first quarter were down, with March being only slightly down over March, 2011. Rocky Mountain National Park had fewer visitors in January and more in both February and March when compared to last year: January was 10.6% down, February was 9.6% up, and March was nearly 29% up over the first quarter last year. Overall for the first quarter in 2012, visitation at RMNP was up 9.69% over the first quarter of 2011. This year, Visitor Services staff began to track the number of people who enter the Visitor Center through the doors that directly access the public restrooms. With the heavier use of the public restrooms in the center in recent years, these counts could perhaps prove useful down the road. It is probably too early to draw any conclusions from these counts, but in the first quarter we discovered that approximately 60% of the total number of people who enter the center are using this entrance. Visitor Center Traffic 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total 2012 31,464 2011 32,960 100,558 212,458 55,716 401,692 2010 19,877 76,080 179,627 49,394 324,978 Community Services Memo 2009 21,492 78,442 164,098 37,807 301,839 2008 16,797 64,642 144,648 37,433 263,520 2007 18,060 68,195 158,669 31,116 276,040 2006 8,999 54,602 139,046 29,522 232,169 First Quarter Telephone Calls: Visitor Services staff answered approximately 24.5% less telephone calls during the first quarter of 2012 over the same time period in 2011. This is very similar to the 26% decrease we saw in calls in the first quarter last year over the first quarter in 2010. The Visitor Center received 2,357 calls January - March in 2012, an average of 26.5 calls per day. In 2011 we fielded 3,119 calls, for an average of 35 calls per day. This is the lowest number of calls received in the first quarter since 2006; the trend of decreasing calls continues. As technology advances and people more frequently use the internet and other sources to make travel plans and do travel research, the trend of fewer telephone calls will most likely continue and level out at some point in time. Visitor Center Telephone Calls 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total 2012 2,357 2011 3,119 5,946 8,779 2,855 20,699 2010 3,934 7,162 9,772 3,224 24,092 2009 3,931 7,608 11,035 3,796 26,370 2008 3,538 6,615 10,122 3,281 23,556 2007 3,899 6,575 10,521 3,360 24,355 2006 3,891 6,127 9,298 3,002 22,318 Volunteer Ambassadors: The number of volunteer Ambassadors currently totals 65. W e like to keep the total number of volunteers around 75 and we have nearly 10 people in training at this time. Additionally we know of a few others who are interested in joining our team. Therefore, we expect to have a solid number of volunteers going into the busy season. Budget: N/A Recommendation: None Page 1 of 3 To: Community Development/Community Services Committee Interim Town Administrator Richardson From: Alison Chilcott, Community Development Director Date: April 26, 2012 RE: Community Development Monthly Report Background: This report describes activities from March 16th through April 19th, with the exception that Building reports are through the end of March. OUTREACH/COMMUNICATION – EXTERNAL CUSTOMERS  Hosted Mr. Johnson’s middle school Construction Technology Class. Chief Building Official Will Birchfield discussed building safety. This is a quarterly activity; each quarter a new group of students participate.  Created a notebook for the Community Development ‘library’ containing documents such as the Estes Valley Intergovernmental Agreement, and bylaws for the Estes Valley Planning Commission, Estes Valley Board of Adjustment, and Creative Sign Design Review Board. Staff is ordering supplies to create a duplicate notebook to be placed in the Estes Valley Library reference area.  Added a description of Community Development’s core services to www.estes.org.  Planner Dave Shirk has completed drafts of approximately twenty additional handouts to be available to the public prior to the summer season. Staff routinely update and improve handouts based on customer feedback. STAFF DEVELOPMENT/TRAINING  Dave Shirk attended trainings on Managing Multiple Priorities and Emotional Intelligence.  Administrative Assistant Karen Thompson attended training on Management Skills for Secretaries and Administrative Assistants.  Staff is researching customer service training opportunities. At consultant Karlin Goggin’s recommendation, staff contacted Patsi Maroney, Larimer County Training and Organizational Development Specialist. For a fee, Town staff can attend trainings offered by Larimer County. Ms. Maroney is a certified Crucial Conversations ® and Crucial Confrontations ® trainer. Community Development Memo Page 2 of 3  Community Development is contracting with Karlin Goggin to assist with Building Division office organization, streamlining processes and procedures. She is also assisting customers with over-the-counter permits.  Community Development staff are updating job descriptions and assessing departmental needs. In the Building Division, our highest priority need is a staff person that can coordinate building permit counter operations. This is an essential front-line customer service position so excellent communication and customer service skills will be needed. Once the job description is finalized, staff will began advertizing the position. ADDRESSING  Karlin Goggin has completed clean up of the PTWin permit data. This included creating and forwarding a spreadsheet to the Larimer County Tax Assessor’s Office with a list of approximately 150 address corrections (incorrect street suffixes, transposed street numbers, street name spellings, etc). The Tax Assessor’s Office can then take this list to update their database. BUILDING CODES, PERMITS, AND INSPECTIONS  Building permit reports are attached. The number of permits are up from this time last year, but valuation is down.  The Building Division issued 43 permits in March. Of these, 24 were issued the same day; the vast majority over-the-counter in less than 20 minutes. Next month staff will present information about the plan review time frames for permits that require plan review.  Completed 980 inspections through March, averaging 15 per day. Inspections are performed the day following the inspection request, unless the applicant requests a later date. CODE COMPLIANCE  Town staff, Alison Chilcott, Karen Thompson, Russ Franklin, and Tonya Ziegler, met with Larimer County Weed District staff, Tim D’Amoto and Chad Clark, and Colorado Department of Agriculture State Weed Coordinator Steve Ryder. Discussion included building inter-agency cooperation on weed management. The Weed District provided staff will a box of weed-identification booklets for the public. Weed District and Town staff are working on a joint brochure describing weeds of the Estes Valley. CURRENT PLANNING  Staff is preparing for the summer season when the volume of phone calls and walk- ins from the general public, real estate agents, and appraisers increases.  Following adoption of the Estes Valley Development Code townhome amendment construction has resumed at the Timbers (a condo project converted to townhomes). Staff anticipates that at least one other project will convert. BOARDS AND COMMISSIONS Page 3 of 3  Planning Commissioner Ron Norris resigned from the Planning Commission after being elected Town Trustee. His expertise and perspective will be missed on the Commission.  Two openings on the Estes Valley Board of Adjustment and one on the Creative Sign Design Review Board were filled. There is one open position on the Creative Sign Design Review Board, two on the Estes Valley Planning Commission, and one on the Estes Valley Board of Adjustment (an alternate-member) to be filled. New member outreach by Town Board members is appreciated.  At the March Planning Commission study session, Commissioners discussed how to proceed, or not, with additional amendments to the Estes Valley Development Code. With the election of two new Trustees and, in the coming months, the appointment of two new Planning Commissioners, there is an opportunity to build working relationships and (re)establish priorities code amendment and/or comprehensive planning priorities. One possibility is a joint Town Board/Planning Commission study session. OFFICE ORGANIZATION/RECORDS MANAGEMENT  At Chief Building Official Will Birchfield’s recommendation, Will Birchfield and Shelly Tressell, Simplicity Organizing Services, are transferring seven boxes of files to the Estes Valley Fire Protection District. This includes file organization and scanning prior to transfer.  Building staff continue to improve office organization; this creates a more welcoming environment for customers and reduces desk stress for staff. POLICIES AND PROCEDURES  Staff began reviewing customer service core values. Budget: N/A Recommendation: N/A 2012 BUILDING PERMITS - DETAILED REPORTJANUARY FEBRUARY MARCH YEAR TO DATERESIDENTIAL PERMITS(101) New Single Family Detached123 Square-footage 5,495 5,74211,237 Valuation $368,500 $537,940$906,440(103) New Duplex11 Square-footage 1929 Valuation $202,962$202,962(104) New 3-4 Family11 Square-footage 3714 Valuation $302,438$302,438(438) Add/Alt/Conv Garages/Carports11 Square-footage - if applicable 315 Valuation $8,808$8,808(434) Add/Alt/Conv26 7 2558 Square-footage - if applicable 1,097 798 9,69711,592 Valuation $122,417 $52,462 $258,627$433,506Total New Square Footage5495 5742 564316880Total Remodel/Add Square Footage1097 798 1001211907 # PERMITS 27 9 28 64 VALUATION$490,917 $590,402 $772,835$1,854,154COMMERCIAL PERMITS(213) New Hotels, Motels, Cabins Square-footage ValuationMinor Repair/Remodel39(318) New Rec. Bldg.Boiler/Furnace/Heater4(319) New Religious Bldg.Stove/Fireplace35(434) Residential Add/Alt/Conv also includes the Misc permits belowCurrent Month Year to DateSingle‐Family Dwellings, 3, 2%Commercial Additions, Alterations, Misc. Permits, 42, 36%Residential Additions, Alterations, Misc. Permits, 58, 50%Demolition, 10, 9%New 3‐4 Family, 1, 1%New Duplex, 1, 1%Garage/Carport Additions, Alterations, 1, 1%Building Permits Year to Date(322) New Service & RepairRoof510(324) New Offices, Banks, ProfWater Heater3(327) New RetailAC/Cooler Square-footageWater/Service Line/Plumbing ValuationGas Line/Propane2(437) Add/Alt/Conv9191442Sewer Line Square-footage 5981 1380 365611,017 Window/Siding35 Valuation $89,915 56,152$ 200,671$ $346,738SolarTOTAL14 38Total New Square FootageTotal Remodel/Add Square Footage 59815981# PERMITS 9 19 14 42Minor Repair/Remodel36VALUATION $89,915 $56,152 $200,671 $346,738Boiler/Furnace2Oven Hood/FireplaceDEMOLITION PERMITSRoof33# PERMITS 54110Water HeaterVALUATION $14,300 $6,450.00 $3,600.00 $24,350AC/Cooler15Water/Service Line/Plumbing/BackflowGas Pipe/Line11TOTAL # PERMITS 41 32 43 116Construction TrailerTOTAL VALUATION $595,132 $653,004 $977,106 2,225,242$ SolarAntennaOTHER PERMITS NOT INCLUDED IN VALUATIONWindow/Siding1FLOODPLAIN DEV. PERMITS00TOTAL728**Note: 50.00 charge for FPDPsVALUATION$0$0NOTES: New square footage = new construction (example: new home, new detached garage, etc)GRADING PERMITS00Remodel/Alt/Add square footage = remodel of existing structure or addition to an existing structureVALUATION$0$0Add/Alt/Conv = additions, remodels, misc permits(437) Commercial Add/Alt/Conv also includes the Misc Permits below Current Month Year to Date MONTHPERMITS ISSUED 2011VALUATION2011FEES COLLECTED 2011FEES WAIVED 2011PROJECT NAMEFOR WAIVED FEESMONTHPERMITS ISSUED 2012VALUATION2012FEES COLLECTED 2012FEES WAIVED 2012PROJECT NAMEFOR WAIVED FEESJanuary42 $818,537 $10,659 $11,203Habitat for HumanityJanuary41 $595,132 $9,857 $125EP Library DistrictFebruary22 $861,828 $10,483 $0February32 $653,004 $6,981 $3,124The NeighborhoodBlack Canyon Inn-permit delayMarch37 $1,119,002 $12,736 $1,530Transit Hub March43 $977,105 $17,008 $0April40 $651,230 $6,799 $783Transit Hub & Community Non-ProfitAprilMay55 $1,128,365 $18,033 $5,839Town Hall RemodelMayJune44 $780,550 $14,059 $50EPMCJuneJuly38 $2,164,558 $27,292 $72Habitat for HumanityJulyAugust42 $1,085,383 $16,782 $3,066The Neighborhood Attainable Housing ($2,936) & Homeowner Waiver of Expired Permit FeeAugustSeptember40 $845,076 $12,022 $1,233UTSD ProjectSenior Center Cherokee Draw SeptemberOctober56 $938,862 $14,741 $0OctoberNovember34 $389,465 $6,642 $0NovemberDecember54 $1,121,422 $14,451 $0DecemberTHROUGH THIS MONTH LAST YEAR 101 $2,799,367 $33,878 $12,733 YEAR TO DATE 116 $2,225,241 $33,846 $3,249% Change from 201115% -21% 0%2011 TOTALS 504 $11,904,278 $164,699 $23,7762012TOWN OF ESTES PARK BUILDING PERMIT SUMMARY2011Note‐ Permit fees are not always paid in the same month the permits are issued.Fees Reported: Plan review, building permitPermit total does not include Grading or Floodplain permits.   2007 2008 2009 2010 2011Number Issued562 593 372 419 499% change from previous year21% 6% -37% 13% 19%Valuation$31,086,880 $35,473,383 $15,255,616 $11,233,978$11,904,278% change from previous year-26% 14% -57% -26% 6%Fees Collected$345,545 $287,648 $149,877 $155,535$164,699% change from previous year4% -17% -48% 4% 6%Fees Waived$11,916 $42,972 $26,909 $8,599 $23,7762007$02008 $6,030,8552008 $7,527,9062009 $3,026,7162009 $2,829,3972010 $2,223,2562010 $1,936,9362011 $250,0002012None YTDSafeway RemodelSafeway Fueling Facility & Hail Damage RoofingSafeway Pharmacy RemodelFIVE-YEAR TRENDPROJECTS WITH SIGNIFICANT VALUATION OR COMMUNITY IMPORTANCENoneOur Lady of the Mountains Catholic ChurchEstes Park Medical CenterMarys Lake Road Bridge (county project)Stanley Park Grandstands 300400500600510BER OF INSPECTIONS2012 Building & Code Enforcement Inspections   JANUARY ‐MARCH980 Inspections          Average = 15 per day010020020571225813875000NUMBINSPECTION TYPE Page 1 To: Community Development and Community Services Committee Interim Town Administrator Richardson From: Kate Rusch, Public Information Officer Date: April 26, 2012 RE: Public Information Quarterly Report On-going Responsibilities • The PIO assists elected officials and all departments with management of events and information including news releases, articles, letters, brochures and website management. News releases issued since the last committee report are listed near the end of this memo. • The PIO receives and responds to all feedback and inquiries received via www.estes.org and provides responses to inquiries and complaints received through other public forums including the monthly Mayor’s Coffee-Chats. • The PIO provides on-going assistance to the news media. • The PIO compiles the email newsletter “EMPLOYEE ADVISORY” to make staff aware of Town projects, new employees, current issues and events. • The PIO supervises the Administration Executive Assistant. Special Projects • Facilitation and chairing of the 2012 Citizens Information Academy o 18 individuals, including four staff members, completed CIA • Coordination of the 2012 shuttle map, signage and local promotion • Facilitation of internal employee surveys • Interviewed for Bureau of Reclamation video celebrating the 75th Anniversary of the Colorado-Big Thompson Project • Compiled article “We plant the flowers” for the June issue of Colorado Municipalities • Coordination of Town staff presentations to the Estes Park High School senior civics class • Redesign and enhancement of channel 12 slides • Researching the use of email subscription services to manage Town email distribution lists • Providing support for the Volunteer Recognition Luncheon Administration Memo Page 2 Web Team and Website The web team continues to enhance and improve www.estes.org and meets regularly to discuss training and maintenance topics. 2012 Visitation for www.estes.org Colorado Interactive, the web contractor through the Statewide Internet Portal Authority, has recently enabled Google Analytics to track website visitation. Staff is currently training to use and interpret these results. The first analytics will be presented with the July committee report. 2012 Visitation for www.estesgovtv.com The attached report shows Google Analytics for www.estesgovtv.com for the first quarter of 2012. The site links from www.estes.org, and hosts streaming video of official town meetings. During the first quarter, there were 399 visits to the site by 183 unique visitors. Nearly 40 percent of visitors were new to the site. Training and Conferences • Regular meetings/trainings of the Northern Colorado Public Communicators • Emergency Services PIOs of Colorado training conference May 17-18 o Executive Assistant/backup PIO Laurie Button, will also attend Public Information Team and Newsletters The PIO is working on the Spotlight newsletter for mailing in early May. This issue has rescheduled in order to focus on the Mayor’s “State of the Town” presentation. News Releases The following news releases were issued since the last committee report. April 16, 2012 Drug Take-Back Day set for April 28 April 11, 2012 Outgoing Trustees honored April 24 April 5, 2012 Suspect arrested for April 2 armed robbery April 4, 2012 Town Board hires Frank Lancaster as Town Administrator April 4, 2012 Unofficial election results April 3, 2012 Betty Kilsdonk to be honored at April 11 open house April 3, 2012 Town begins water main and road work April 2, 2012 Police seek help locating armed robbery suspect - photo included April 2, 2012 Applications available for Creative Sign Design Review Board April 2, 2012 Promote your business and support Ride the Rockies March 30, 2012 Front window volunteers needed at Police Department March 30, 2012 Board to consider Town Administrator contract with Frank Lancaster March 29, 2012 Annual water main flush takes place April 17-27 March 27, 2012 Board to consider Town Administrator contract April 4 March 27, 2012 Police Department recruiting Auxiliary members Page 3 March 23, 2012 Next Mayor's Coffee-Chat is April 4 March 23, 2012 Municipal election details: Remember to vote by April 3 March 22, 2012 Board pursues negotiations for Town Administrator position March 19, 2012 Public input needed on Accessory Dwelling Units March 17, 2012 Stay in touch with local government March 16, 2012 Town seeks input at community meeting on projects March 16, 2012 Town to pursue storm water drainage improvements in Elm Rd. area March 16, 2012 Community invited to Town Administrator finalist meet and greet March 14, 2012 Town receives award for excellence in financial accounting March 12, 2012 Public input needed on Accessory Dwelling Units March 22 March 12, 2012 Town seeks applicants for Estes Valley Planning Commission vacancy March 12, 2012 Businesses on Alert will provide the tools to combat robbery, fraud March 9, 2012 Community representatives needed for Town Administrator interview panel March 8, 2012 March 9 open house to honor retiring Sgt. Jim Kenney March 5, 2012 Elkhorn Project reps to meet with Colorado Economic Development Commission March 1, 2012 Town Board candidacy must be declared by March 2 March 1, 2012 Rooftop Rodeo Committee reorganizes as Estes Park Western Heritage, Inc. Feb. 27, 2012 Nominate someone for an Estes Park Pride Award by March 31 Feb. 27, 2012 Next Mayor's Coffee-Chat is March 7 Feb. 24, 2012 Police to host Businesses on Alert seminar March 19 Feb. 17, 2012 Town seeks input on water main and street project Feb. 16, 2012 Voters to determine newspaper publication requirements April 3 Feb. 16, 2012 Bond Park redevelopment to continue this fall Feb. 15, 2012 Suspect arrested on theft and embezzlement charges Feb. 14, 2012 Ride the Rockies comes to Estes Park Feb. 14, 2012 Police Department recruits Auxiliary, Restorative Justice, and window volunteers Feb. 2, 2012 Town's snow removal team clears more than 80 miles of streets, sidewalks, trails Jan. 30, 2012 Town prepares for April 3 Municipal Election and Feb. 13 Candidate Forum Jan. 25, 2012 Contractor agrees to repair MacGregor Ave. in 2012 Jan. 25, 2012 Next Mayor's Coffee-Chat is Feb. 1 Jan. 19, 2012 Town receives $3M federal grant for parking and transit project Jan. 18, 2012 Town launches new website at www.estes.org Jan. 17, 2012 April 3 election will determine four seats on the Town Board of Trustees Jan. 17, 2012 Town Administrator position advertised; applications due by Feb. 13 http://estesgov tv .pegcentral.com ­ … estesgovtv.pegcentral.com [D… © 2012 Google Row s  1 ­ 2 of  2 Ex plore r Site Usage 1. Returning Visitor 240 60.15% 2. New Visitor 159 39.85%  Visits Jan 15 Jan 29 Feb 12 Feb 26 Mar 11 303030 606060 Visits Pages/Visit Avg. Visit Duration % New Visits Bounce Rate 399  % of Total : 100 .00% (399 ) 3.20  Si te Avg: 3.2 0 (0.0 0%) 00:05:31  Si te Avg: 00:05:31 (0.00%) 39.85%  Si te Avg: 39.85% (0.00%) 28.82%  Si te Avg: 28.82% (0.00%) V is itor  Type Vis its V is its Contr ibution to total: V is its 100.00% of total vis its New vs Returning Jan 1, 2012 ­ Mar 31, 2012