HomeMy WebLinkAboutPACKET Town Board 2019-01-08The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, January 8, 2019
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated December 11, 2018 and Town Board Study Session
Minutes dated December 11, 2018.
3. Family Advisory Board Minutes dated November 1, 2018 (acknowledgement only).
4. Parks Advisory Board (PAB) Bylaw Update.
5. Resolution #01-19 Public Posting Area Designation.
ACTION ITEMS:
1. ORDINANCE #01-19 AMENDMENTS TO THE 2015 INTERNATIONAL
RESIDENTIAL CODE (IRC). Code Compliance Officer Hardin.
Continued to January 22, 2019.
ADJOURN.
Prepared 12-28-2018
*Revised
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Town of Estes Park, Larimer County, Colorado, December 11, 2018
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 11th day of December, 2018.
Present: Todd Jirsa, Mayor
Trustees Carlie Bangs
Marie Cenac
Patrick Martchink
Ron Norris
Ken Zornes
Also Present: Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Kimberly Disney, Recording Secretary
Absent: Cody Rex Walker, Mayor Pro Tem
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Norris/Martchink) to approve the Agenda, and it passed
unanimously.
PUBLIC COMMENTS.
None.
TOWN BOARD COMMENTS
Trustee Zornes attended the Regional Elected Officials meeting with Mayor Jirsa, Trustee
Norris and Town Administrator Lancaster. He also attended the WWII Veterans Memorial
Dinner which recognized twelve Estes Park WWII Veterans. The Open Lands Advisory
Board would meet December 13, 2018.
Trustee Norris stated during the Regional Elected Officials Larimer County anticipates the
population to double by 2050. The Estes Valley Planning Commission would meet
December 18, 2018 and a news release has been issued regarding the Estes Valley
Comprehensive Plan and potential code changes. A League of Women Voters meeting
would be held December 12, 2018 to discuss general land use planning.
Mayor Jirsa stated the Platte River Power Authority voted to pass the Resource
Diversification Policy Resolution.
Trustee Cenac attended the National Finals Rodeo in Las Vegas where the Rooftop
Rodeo received recognition and were awarded the Women’s Pro Rodeo Association Best
Footing in the Mountain division and Top 5 Medium Sized Rodeo in the Country. Visit
Estes Park continues the process of hiring a new CEO, and Trustee Zornes and herself
would hold a Trustee Talk December 12, 2018 in the Board Room.
Trustee Martchink participated in the Jingle Bell Walk for Ryan Hoover, who was recently
diagnosed with ALS. Contributions can be made at Kind Coffee. Additionally, he toured
the new Estes Valley Investment in Childhood Success facility.
TOWN ADMINISTRATOR REPORT.
None.
CONSENT AGENDA: DRAFT3
Board of Trustees – December 11, 2018 – Page 2
1. Bills.
2. Town Board Minutes dated November 27, 2018 and Town Board Study Session
Minutes dated November 27, 2018.
3. Board of Adjustment Minutes dated November 6, 2018 (acknowledgment only).
4. 2019 Contract with Host Compliance for Vacation Home Services.
5. Resolution #30-18 Support of Planning Grant Application with State Board of the
Great Outdoors Colorado Trust Fund for Completion of the Estes Valley Open
Space and Outdoor Recreation Plan.
6. Five-year High-Voltage Power Line Tree Trimming Contract Award with Adam’s
Tree Service, First Year (2019) $330,720.00, Budgeted Annually.
It was moved and seconded (Zornes/Martchink) to approve the Consent Agenda
Items, and it passed unanimously.
Trustee Zornes requested clarification on Consent Item 4. He questioned if complaints
are verified and the processing of violations. Code Compliance Officer Hardin stated
complaints are verified and those considered violations are pursued. First time
violations receive a phone call to the homeowner and property manager, second time
violations receive a notice by mail, and third time violations would be summoned to
municipal court.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. CONSENT ITEMS:
A. AMENDED PLAT, LOTS 1 & 2, LITTLE PROSPECT MOUNTAIN ADDITION,
PROSPECT OF ESTES, LLC, OWNER/APPLICANT. It was moved and
seconded (Norris/Cenac) to remove Planning Commission Consent Item
A from the Consent Agenda for discussion, and it passed unanimously.
Planner Woeber presented the Amended Plat of Lots 1 & 2 of the Little
Prospect Mountain Addition to reconfigure two platted lots to have each lot
consistent with existing zoning and dedicated Right of Way (ROW) for a Town
street. At present, there has not been a proposed or submitted development
plan for this property. Trustee Martchink sought clarification on the current and
recommended acreage and zoning.
Richard Ralph/Town citizen spoke on behalf of neighbors living near or
adjacent to the Twin Owls property and understood the amended plat would
be different from the previous development application. The plat would
preserve the R-2 (Two-Family Residential) and would allow a future property
owner to develop the land.
Richard Mulhern/Town citizen stated he has requested the owner of the
property re-evaluate the setbacks shown on the amended plat to be in
accordance with Ordinance 140 which required a 75-foot setback, providing a
buffer between any future development. The owners did not re-evaluate the
setback as requested.
Sabina Chung spoke on behalf of the owners of the property and stated any
future development would not be pertinent to the current application for
amending the plat.
Applicant Paul Brown stated the 75-foot setback was removed in 2000 and
would no longer be applicable.
It was moved and seconded (Martchink/Norris) to approve the Amended
Plat, Lots 1 & 2 of the Little Prospect Mountain Addition, and it passed
unanimously. DRAFT4
Board of Trustees – December 11, 2018 – Page 3
2. ACTION ITEMS:
A. VARIANCE TO SIGN CODE, FALL RIVER VILLAGE, 511 WEST ELKHORN
AVENUE, FALL RIVER VILLAGE, LLC/OWNER. Code Compliance Officer
Hardin presented the Variance to Sign Code for two new freestanding signs
to replace existing signs on the south and north entrances of Fall River Village.
The existing signs would be determined legally non-conforming, which would
not allow the signs to be replaced. The replacement signs would reflect new
property branding, meet all other requirements, and reduce current
encroachments. It was moved and seconded (Cenac/Bangs) to approve the
sign code variance allowing the replacement of existing signs with in the
setback for Fall River Village, and it passed unanimously.
B. ORDINANCE #20-18 AMENDMENT TO THE ESTES VALLEY
DEVELOPMENT CODE TO PROVIDE FOR A SPECIAL REVIEW USE (S2)
PROCEDURE FOR OFFICES IN THE RM MULTI-FAMILY RESIDENTIAL
ZONING DISTRICT SUBJECT TO SPECIFIC ACCESSORY USE
REQUIREMENTS. Mayor Jirsa opened the public hearing and Planner
Hathaway presented Ordinance #20-18 to amend the EVDC allowing Special
Review Use procedure for offices in the RM (Multi-Family Residential) zoning
district. A shortage of adequate and affordable office space for small
businesses and non-profit agencies exists in the Estes Valley, the code
amendment would allow partnerships between Estes Park businesses to use
adequate space jointly when compatible. The special review use would first
be heard by the Estes Valley Planning Commission and the Town Board.
Applicants Laurie Dale Marshall of the Estes Park Nonprofit Resource Center
(EPNRC) and Michael Moore, Pastor of Presbyterian Community Church of
the Rockies read a letter of support. The letter stated the partnership and
sharing of space has been mutually beneficial for both EPNRC and the
Church. It has allowed for increased areas of support, client intake, capacity
and a strengthened image as a nonprofit resource destination.
Mayor Jirsa sougt clarification on the expired Temporary Use Permit (TUP)
used by the EPNRC, which has been allowed to continue operation at the
Church during the S2 application process. Mayor Jirsa closed the public
hearing and Town Attorney White read the ordinance into the record. It was
moved and seconded (Cenac/Norris) to approve Ordinance #20-18, and it
passed unanimously.
C. SPECIAL REVIEW USE (S2), ACCESSORY OFFICE IN RM MULTI-FAMILY
RESIDENTIAL ZONING DISTRICT, 1700 BRODIE AVENUE; ESTES PARK
NONPROFIT RESOURCE CENTER/APPLICANT, PRESBYTERIAN
COMMUNITY CHURCH OF THE ROCKIES/OWNER. Mayor Jirsa opened the
public hearing and Planner Hathaway presented the special review use of an
accessory “office” in the RM zoning district. The EPNRC requested approval
of the special review use to continue their relationship with the Presbyterian
Community Church of the Rockies at 1700 Brodie Avenue. The EPNRC
currently leases an 800 square foot office space at the church, and has
operated through a TUP since August 2017 which expired September 30,
2018, continued operations have been allowed through the special review use
application process. Approval of the special review use would allow continued
operation of the EPNRC at a compatible and affordable location. Staff
Recommended the following conditions: notification to town staff of increases
in office space use and the special review use be granted for EPRNC or any
succesor organization with similar operations or goals. Trustees discussed
how a compatible succesor would be determined and potential impacts to
traffic. Mayor Jirsa closed the public hearing and it was moved and seconded
(Martchink/Zornes) to approve the S2 Special Review Use for an
accessory office use for Estes Park Nonprofit Resource Center to DRAFT5
Board of Trustees – December 11, 2018 – Page 4
operate in the RM (Multi-Family) residential zoning district, and it passed
unanimously.
ACTION ITEMS:
1. ORDINANCE #21-18 EXTENDING THE TEMPORARY MORATORIUM ON
THE APPLICATION AND REVIEW OF PARK AND RECREATION FACILITIES
IN RESIDENTIAL ZONING DISTRICTS. Mayor Jirsa opened the public hearing
and Planner Woeber presented Ordinance #21-18 to extend the temporary
moratorium on the application and review of park and recreation facilities in
residential zoning districts. A temporary moratorium was imposed October 9,
2018 due to concerns raised by the permitted use of Park and Recreation
Facilities in residential zoning districts. The moratorium, which would expire
January 7, 2019, was to allow time to determine what amendments might be
appropriate to the EVDC. At this time, staff would require additional time to draft
amendments to the Estes Valley Planning Commission, Town Board of Trustees
and Larimer County Commissioners. Staff requested extending the moratorium
to April 7, 2019. Trustees discussed actions of Larimer County Board of County
Commissioners regarding a moratorium, the detriments of amending the code
now as opposed to continuing the moratorium, the necessity of continuing the
moratorium and whether 90 days would be sufficient to review code
amendments.
Diane Ernst/Town citizen and Richard Ralph/Town citizen spoke in favor of the
ordinance and urged the Town to continue the moratorium stating there would
not have an adverse effect and would be seen as a crucial component for
restoring trust in the Town.
Mayor Jirsa closed the public hearing and Town Attorney White read the
ordinance into the record. It was moved and seconded (Zornes/Bangs) to
approve Ordinance #21-17, and it passed with Mayor Jirsa voting “No.”
2. RESOLUTION #31-18 2018 SUPPLEMENTAL BUDGET APPROPRIATIONS.
Mayor Jirsa opened the public hearing and Director Hudson presented
Resolution #31-18 for 2018 to appropriate funding for final year end budget
adjustments. Departments reviewed the current budget and revised the 2018
estimated final expenditures. Increases would be made to the General Fund,
Community Center Fund, Medical Insurance Fund, Information Technology Fund
and Vehicle Replacement Fund. Decreases would be made to the Light & Power
Fund and Water Fund. The resolution would authorize payment of operational
and capital costs as needed, including year-end accruals. It was moved and
seconded (Norris/Martchink) to approve Resolution #31-18, and it passed
unanimously.
3. AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN
THE TOWN OF ESTES PARK AND LARIMER COUNTY FOR THE ESTES
PARK LOCAL MARKETING DISTRICT. Attorney White presented the
Amendment to the IGA between the Town and Larimer County for the LMD. The
significant change to the IGA would allow the Town or the County the option of
appointing two Town Board members or one County Commissioner to the LMD
Board of Directors. Updates to the Bylaws would conform them to the terms and
conditions of the amended IGA.
Charlie Dickey/Town citizen questioned whether Mayor Jirsa and Trustee Cenac
would need to recuse themselves and if the Visit Estes Park Board had a position
on the proposed amendments to the IGA. Attorney White stated Mayor Jirsa and
Trustee Cenac need not recuse themselves due to the amendments being a
policy issue.
DRAFT6
Board of Trustees – December 11, 2018 – Page 5
It was moved and seconded (Cenac/Bangs) to approve the
Intergovernmental Agreement and Bylaws for the Estes Park Local
Marketing District, and it passed unanimously.
4. APPOINTMENT OF TRUSTEE TO LARIMER COUNTY MENTAL HEALTH
INITIATIVE POLICY COUNCIL. Town Administrator Lancaster presented the
appointment of a Trustee to the Larimer County Mental Health Initiative Policy
Council. With the passage of Larimer County Initiative 1A on behavioral health,
the County has formed an advisory council to set policy for the new facility and
services. The council would consist of elected officials from the municipalities of
Larimer County. Mayor Jirsa stated Trustee Zornes has shown interest in the
council and recommended his appointment. It was moved and seconded
(Norris/Cenac) to appoint Trustee Zornes to the Larimer County Mental
Health Initiative Policy Council, and it passed unanimously.
5. REVISED POLICY 305 BENEFITS AND REVISED POLICY 306 LEAVE.
Director Williamson presented revised Policy 305 Benefits and revised Policy
306 Leave. The revisions to the policies addresses changes in process, changes
to terminology and the addition of new or increased benefits. Policy 305 revisions
would include an increase to the Home Ownership program funding and the
addition of the Childcare Assistance Program. Policy 306 revisions would include
the addition of bereavement eligibility for part-time employees and the addition
of Volunteer Leave. It was moved and seconded (Bangs/Cenac) to approve
the revised Administrative Services Policy 305 Benefits and Policy 306
Leave, and it passed unanimously.
Whereupon Mayor Jirsa adjourned the meeting at 8:17 p.m.
Todd Jirsa, Mayor
Kimberly Disney, Recording Secretary DRAFT7
Town of Estes Park, Larimer County, Colorado December 11, 2018
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 11th day of December,
2018.
Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Attending: Mayor Jirsa, Trustees Bangs, Cenac, Martchink, Norris and
Zornes
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Town Attorney White, and Recording Secretary
Beers.
Absent: Mayor Pro Tem Walker
Mayor Jirsa called the meeting to order at 5:45 p.m.
QUARTERLY UPDATES ON DOWNTOWN ESTES LOOP PROJECT. James Hurley
with Central Federal Lands Highway Division introduced Morgan Malley as the new
Project Manager. She stated Central Federal Lands is the Federal Agency funding the
project as well as the lead project manager. She provided an overview of Phase I which
would not include Rockwell and Riverside bridges, relocation of the public restroom, and
downstream floodplain improvements. Corey Lang with AECOM, lead representative for
the right-of-way acquisition, stated offers have been made to property owners for all
seven of the full acquisitions and negotiations are ongoing. Three properties are in the
condemnation process. The Transportation Commission would consider CDOT’s
request for authorization to condemn three parcels at the December 13, 2018 meeting.
An overview of the condemnation process was provided which occurs when an
agreement in price is not met. The Town would own and maintain Riverside Drive
(eastbound US 36), and CDOT would continue to own and maintain westbound US 36
and the roundabout at Moraine Avenue, Crags Drive and W. Riverside Drive with roles
and responsibilities outlined in an IGA. A request was made by Town staff to include
diagonal crossings at the Elkhorn Avenue and Moraine Avenue intersection and the
Elkhorn Avenue and Riverside Drive intersection to assist pedestrian traffic. Additional
wayfinding concepts for pedestrian and parking directional signs are in development.
Next steps would include: finalize the Hydraulic Modeling; advance plans and
specifications to 90%; continue the right of way acquisitions; finalize utility relocation
plans and timing; final design plans would be developed in spring of 2019 and Town
Board input.
Board questions and comments were heard and have been summarized. Questioned
determining factors for properties which are in the condemnation process? Whether
agreements are accelerated once the commendation process begins? How is
maintenance funded for Colorado State roads with failed Ballot Issues 109 and 110?
FINAL REVIEW OF 2018 STRATEGIC PLAN. Town Administrator Lancaster reviewed
the 2018 Strategic Plan and stated ongoing projects and multi-year projects indicated as
‘done’ reflect 2018 expectations were met. Accelerated code updates and code
amendments were listed as ongoing projects. Projects currently behind schedule
included the Complete Downtown Neighborhood Plan and implementation options in
partnership with the downtown residents and businesses and the exploration of areas
for enhancing Town revenue. The development of a Facilities Needs Assessment in
2019 has been placed on hold. Upper Front Range Transportation Planning Region
awarded $780 thousand to the Town for the installation of a left turn lane on US 36 at DRAFT8
Town Board Study Session – December 11, 2018 – Page 2
Community Drive through CMAQ funding. Administrator Lancaster requested Board
review of the Strategic Plan be conducted earlier in the year in April 2019 for a more
thorough review occurring every five years and continue annual updates of which the
Board was in agreement.
TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
The Board agreed to move the review of the County Wasteshed Master Plan to items
approved – unscheduled.
There being no further business, Mayor Jirsa adjourned the meeting at 6:09 p.m.
Bunny Victoria Beers, Recording Secretary DRAFT9
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Town of Estes Park, Larimer County, Colorado, November 1, 2018
Minutes of a regular meeting of the Family Advisory Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held in Room 203 of the Estes Park Town Hall on
the 1st day of November, 2018.
Present: Laurie Dale Marshall
Nancy Almond
Jodi Roman
Michael Moon
Carrie Brown
Sue Strom
Also
Present: Travis Machalek, Assistant Town Administrator
Suzanna Simpson, Administration Executive Assistant
Carlie Bangs, Acting Town Board Liaison
Absent: Rachel Balduzzi
John Bryant
Courtney Hill
Karen Randinitis
Tyler Schmitt
Ron Norris, Town Board Liaison
Guests: Paul Pewterbaugh – Wind River Development
Vice Chair Marshall called the meeting to order at 3:18 p.m.
WIND RIVER PRESENTATION
Paul Pewterbaugh gave a presentation on the proposed childcare facility that will be
part of the Wind River Development on Lexington Lane.
PUBLIC COMMENT:
Grant Stump and Claire Brusard with United Way invited the Family Advisory Board to a
presentation on the Colorado Reading Corps. Nov. 8 – 10-11 a.m.
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Family Advisory Board – November 1, 2018 – Page 2
TRUSTEE LIAISON REPORT:
Trustee Bangs filled in as liaison for Trustee Norris and provided an update on the ad-
hoc task force (housing and childcare). The Town Board will vote on this item Nov. 13.
APPROVAL OF OCTOBER MINUTES:
It was moved and seconded (Strom/Moon) to approve the October 4 meeting minutes
with corrections and the motion passed unanimously.
CITIZEN SURVEY DATA
Assistant Town Administrator Machalek gave an update on the request to have more
family-oriented information provided on the Citizen Survey. He stated that it would be
difficult to segment just to families with children given the ambiguous definition of family
and lack of specific data on familial status.
PUMPKINS & PILSNERS DEBRIEF:
Member Roman collected data on the activity conducted by Family Advisory Board
members seeking to define the word “family.” Family Advisory Board Members spent
two to three hours at the event and collected 18 responses. Key points from the activity
– family events, the Estes Valley Community Center, after school activities, Little
Explorers Club, the Estes Valley Library, EVICS, Parents and Teachers, and Improved
by Pets all received positive feedback. Housing and affordable childcare (especially
infant) were items that need improvement. It was also suggested to collect data from
school-aged children, as some provided feedback at the event including that the
community needs more kid-centered activities on days when school is closed. Other
items that were pointed out as areas for improvement were more ways to bring families
together, more intergenerational opportunities, better crosswalks, and better bike paths.
With regards to defining family, the nontraditional view of family as being a support
system or community, regardless of relation or genetics was the primary response. It
was suggested that next time board members could bring pre-printed questionnaires to
hand out as well as signage.
DIA DE LOS MUERTOS CELEBRATION:
The Family Advisory Board would like to have a presence at the event. Member Strom
is also the coordinator of the event and recommends having some items translated into
Spanish. Vice-Chair Marshall inquired about the possibility of a banner for the Family
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Family Advisory Board – November 1, 2018 – Page 3
Advisory Board. Assistant Town Administrator Machalek and Executive Assistant
Simpson will look into this and report back to the board.
YOUTH IN ACTION UPDATE:
Vice-Chair Marshall inquired as to whether the group was willing to have a Youth in
Action member serve in an advisory capacity as there are a couple of students who
would be a good match. It was moved and seconded (Moon/Almond) to have a member
of the Youth in Action program serve on the Family Advisory Board and the motion
passed unanimously.
FAMILY RESOURCE CENTER UPDATE:
Member Almond provided an update on EVICS’ application to be a Family Resource
Center. EVICS has received strong support through the application process and will
need letters of support as they advance.
OTHER BUSINESS:
Apartments on Graves Avenue are on the market. The board expressed concern over
what could happen to existing families. Member Brown said that the current Estes Park
Housing Authority waitlist is four months to a year.
Vice-Chair Marshall reminded the board that the National Philanthropy Day celebration
takes place Nov. 15 at the YMCA. She also apologized for the mix-up on the start time
of the meeting.
Seeing no further business, the meeting was adjourned at 4:43 p.m.
NEXT MEETING
The next meeting of the Family Advisory Board will take place Thursday, Dec. 6 at 3:30
p.m. in room 203 at Town Hall.
.
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PUBLIC WORKS Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
Public Works Director Muhonen
From: Brian Berg, Parks Division Supervisor
Parks Advisory Board (PAB)
Date: January 8, 2019
RE: Parks Advisory Board (PAB) By-Law Updates
Objective:
Update the Town Board on recent updates to the Parks Advisory Board (PAB) By-Laws
unanimously approved at the November 2018 PAB meeting.
Present Situation:
The existing member recruitment rules contained in the by-laws have resulted in
rejection of recent applications received, ultimately leaving the PAB with only 5
members.
The language contained prior to these modifications made it difficult to have a
proper quorum
Proposal:
The PAB proposed edits are:
Expand the residency requirement verbiage to include the Estes Valley School
District with no required time restrictions. (Section III.A)
Clarify that there should be no more than seven members rather than requiring
an absolute membership of 7 members. (Section III.A)
Clarify that a majority of the members of the sitting board would constitute a
quorum. (Section III.F)
Advantages:
These modifications would allow a larger pool of interested individuals to apply for the
volunteer board positions and would allow the PAB to have a quorum on more
occasions which facilitates productive decision-making at meetings.
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Disadvantages:
No disadvantages have been identified.
Action Recommended:
Staff recommends approval of the proposed changes to the Parks Advisory Board by-
laws.
Finance/Resource Impact:
N/A
Level of Public Interest
Low
Level of Public Interest
Attachments:
Parks Advisory Board by-laws with redlined changes
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Revised 2/211/30/18
Parks Advisory Board
BY-LAWS
I. ROLE
The role of the Parks Advisory Board includes four primary responsibilities:
A. Advise the Public Works Parks Division Staff on compliance with Tree City USA Standards.
through the development of a tree care ordinance, a community forestry program with an annual
budget of at least $2 per Capita, and an annual Arbor Day observance and proclamation.
B. Advise the Board of Trustees regarding the establishment and implementation of a Public
Art Policy that guides the acceptance and placement of public art memorials, donations, and
purchases.
C. Advise the Public Works Parks Division Staff and the Board of Trustees on content and
implementation of technical standards for public and private parks, trails, plantings, invasive
plants, noxious weeds, and pest control.
D. Support the Community environmental/wetlands educational programs in the schools and
community efforts on river restoration, clean up, bank revegetation, and water quality protection.
In addition to these bylaws, the Parks Advisory Board operates under the terms of the Town of
Estes Park Volunteer Manual. A copy of that document, along with these bylaws, shall be
provided to each member at the time of their appointment.
II. MEETINGS
A. Regular Meetings shall be held at least one time per month. Any item on the agenda which
cannot be heard and considered by the conclusion of the meeting may be continued until and
heard at the next regularly scheduled meeting or a specially scheduled meeting and shall have
priority over any other matters to be heard and considered.
B. Special Meetings may be held at any time upon call by the Chairperson. The Chairperson
shall call a special meeting upon request by the Town Board or Town Administrator, or upon
request by three of the members of the Parks Advisory Board.
C. Cancellation of Meetings Regularly scheduled meetings of the Parks Advisory Board may be
canceled or rescheduled upon:
1. Approval by two-thirds of the members of the Board.
2. By the Staff Liaison in the event that no agenda items are scheduled at the meeting to
be cancelled.
D. Meeting Procedures for matters requiring action by the Board, parliamentary procedure shall
be followed in moving, discussion, and acting on such matters.
E. Open Meetings All meetings and action of the Board shall be in full compliance with
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Revised 2/211/30/18
State Statutes governing open meetings as amended and incorporated herein by reference. It
is the responsibility of the Staff Liaison to be familiar with these statutes and regulations.
F. Attendance by Non-members Meetings may be attended by persons who are not members of
the Parks Advisory Board. At the discretion of the Chairperson, nonmembers may be allowed to
speak at meetings. However, in no event shall nonmembers be allowed to vote on matters for
which a vote is required.
III. MEMBERS AND QUORUM
A. Membership shall consist of citizens living in the Estes Valley School District for at least 2
years and have experience with trees, weeds, public art, trails or park design, and
environmental education and design. There shall be no more than 7 members.
B. Terms Members shall be appointed to a 3 year term. The terms of the members shall be
staggered so that the terms of an equal number of the members expire each year.
C. Vacancies shall be filled by appointment by the Town Board for the unexpired portion of the
term of the position to be filled.
D. Recommendations for Appointment Upon request by the Town Board, the Parks Advisory
Board shall make recommendations for appointments to the Town Board.
E. Ex-officio members of the Board shall not vote on matters requiring a vote by the Board.
1. Ex-officio members shall receive copies of all notices, documents, and records of
proceedings of the Board.
2. Ex-officio members shall not be entitled to vote on motions before the Board.
F. Quorum A Quorum shall be four or more members of the seven-membera majority of the
sitting Board. A quorum must be present in order to take a vote on any action items.
G. Action by the Parks Advisory Board shall be by majority vote of the members attending any
regular or special meeting at which a quorum is present, unless otherwise provided in these by-
laws
IV. OFFICERS
A. Officers shall include a Chairperson and a Vice Chairperson as selected by the Board.
B. Elections Officers shall be elected by the members annually, at the first regularly scheduled
meeting of each year. Officers shall be members of the Board. Notification of who is elected
Chair will be sent to the Town Clerk.
C. Chairperson responsibilities:
1. Preside at all meetings.
2. Insure that all meetings are conducted with decorum and efficiency.
3. Call special meetings in accordance with the by-laws.
4. Sign any documents prepared by the Parks Advisory Board for submission to the Town
Board or town departments.
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Revised 2/211/30/18
5. See that decisions of the Board are implemented.
6. Represent the Board in dealings with the Town Board or other organizations.
7. The Chairperson has the same right as any other member of the Board to vote on
matters before the Board and to speak for or against proposals, provided, however, that
if the Chairperson desires to speak for or against proposals, provided, however, that if
the Chairperson desires to speak for or against a proposal which has been formally
moved and seconded at a public meeting, the Chairperson shall relinquish the chair to
the Vice-Chairperson while he or she is speaking
D. Vice-Chairperson responsibilities:
1. Assist the Chairperson as requested.
2. Accept and undertake duties delegated by the Chairperson.
3. Preside over meetings or perform other duties of the Chairperson in the event the
Chairperson is absent or unable to act.
E. Removal from Office Any officer may be removed from office by a majority vote of the
members of the Parks Advisory Board in attendance at a meeting provided that at least thirty
days notice has been given to all members that removal of the officer will be considered at such
meeting.
F. Officer Vacancies If any office is vacant, the members of the Board shall elect a member to
fill the office for the remainder of the year.
V. ATTENDANCE
Regular attendance by the members of the Board is expected.
VI. GENERAL PROVISIONS
These by-laws may be amended at any regular or special meeting of the Parks Advisory Board
by a majority of the membership of the Board provided that notice of such possible amendments
is given to all members at least 20 days prior to the meeting at which action is to be taken: Any
amendments shall be subject to review and approval by the Town Board.
VII. COMPLIANCE WITH TOWN POLICIES
A. The Board shall operate in compliance with the adopted Town Board policy on Town
Committees, Policy 100 as amended. The terms of this policy are incorporated in these
bylaws by this reference and are available upon request.
B. Volunteer members of the board will act in accordance to the adopted Town Volunteer
Manual.
VIII. CONFLICT OF INTEREST
A. A conflict of interest occurs when a person’s private, personal relationships or interests
diverge so that an independent observer may reasonably question whether the person’s
actions or decisions are determined by personal benefit, gain, or advantage.
B. Members of the Board shall not use their membership for private gain, and shall act
impartially and not give preferential treatment to any private organization or individual.
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Revised 2/211/30/18
C. A member of the Board who has a personal or private financial interest in a matter proposed
or pending shall disclose such interest to the committee; shall not vote on the item; and shall
not attempt to influence the decisions of other members voting on the matter.
Adopted the ________ day of _____________, 2018
PARKS ADVISORY BOARD
By: ________________________________
Chairperson
Reviewed and approved the _____ day of __________________, 2018.
ESTES PARK BOARD OF TRUSTEES
By: ___________________________________
Mayor
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RESOLUTION NO. #01-19
WHEREAS, Section 26-6-402(2)(c) of the “Colorado Sunshine Act of 1972” as
amended, requires a municipality to designate a public place to post notices of its
meetings.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
1. That the lobby area immediately adjacent to the Administrative Offices in
the Estes Park Town Hall, located at 170 MacGregor Avenue, Estes Park,
Colorado, is hereby designated as the Public Place for Posting Notices of
Town Meetings.
DATED this day of , 2019.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
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COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Linda Hardin, Code Compliance Officer
Date: January 8, 2019
RE: Ordinance 01-19: Proposed Text Amendment to the 2015
International Residential Code: IRC R327, Vacation Home and Large
Vacation Home Life Safety Survey
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
This item is to be continued to the January 22, 2019 meeting.
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