HomeMy WebLinkAboutMINUTES Town Board Study Session 2018-07-10
Town of Estes Park, Larimer County, Colorado July 10, 2018
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
the Board Room in said Town of Estes Park on the 10th day of July,
2018.
Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town
Administrator Machalek, Town Attorney White, and
Recording Secretary Disney
Absent: None
Mayor Jirsa called the meeting to order at 5:00 p.m.
HOUSING AUTHORITY PROJECT ON HIGHWAY 7.
Estes Park Housing Authority (EPHA) Executive Director Hawf and Board Chairperson
Blackhurst presented a loan request for a development planned at 1551 South Saint
Vrain Avenue, Peak View Apartments. The loan would be for up to $550,000 needed in
2019 and repaid in 5 years with a negotiable interest rate. In the future, EPHA would
also be requesting water tap and other fee waivers. The Peak View Apartments project
would consist of 26 one, two, and three-bedroom units devoted to workforce housing.
EPHA has previously received a loan from the Town for The Pines Apartments which
was repaid. The requested funds could also be used by the Town to purchase or master
lease units at the property for employee housing.
Board discussion followed and has been summarized: The repayment schedule of the
previous loan provided to EPHA, if the Town has acted as a lender to other outside
entities, the potential for master leasing units at Peak View, and the number of units
planned in regards to double density. It was determined to schedule an additional
discussion for a Study Session in August or September with more information regarding
interest rates, master leasing and budgetary implications for 2019.
ANNEXATION OF FAWN VALLEY AND OTHER ENCLAVES.
Town Administrator Lancaster presented the annexation of eight enclaves. Under
Colorado law the Town has the ability to annex an enclave, property that has been
100% surrounded by the Town for three years, without petition. Board discussion
followed and has been summarized: The revenue potential of annexing the enclaves,
relieving election boundary line confusion, Town services already provided to the
enclaves, and a future Town policy regarding the annexation of enclaves. It was
determined to annex the eight enclaves deemed eligible and to create an enclave
annexation policy.
REVIEW OF POLICY 671 – TOWN FUNDING OF OUTSIDE ENTITIES.
Trustee Bangs recused herself from the discussion due to a conflict of interest.
Assistant Town Administrator Machalek explained Policy 671, adopted in 2017 to
establish a uniform process for fund distribution to outside entities. Staff recommended
three changes to the policy: clarifying reporting requirements to make annual reports
readily usable, making Base-funded organizations ineligible for Community Initiative
funding, and eliminating the in-kind request option for Community Initiative funding and
Event Sponsorship funding. The Board requested the revised Policy 671 be brought
forward to the Town Board on July 24, 2018.
Town Board Study Session – July 10, 2018 – Page 2
TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS.
Trustee Cenac asked for clarification on the density of the The Pines Apartments from
EPHA which Director Hawf would be able to provide at a later time.
Trustee Bangs questioned if other housing authorities receive financing support from
their communities. Director Hawf explained financial support in other communities mos
often is received via taxes.
Mayor Jirsa stated Trustee Norris and he met with a concerned citizen regarding Visit
Estes Park. The Mayor would provide more information regarding this in the future.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Lancaster stated the Stormwater Utility discussion scheduled for
July 24, 2018 would be an update only. Concerns have been raised on the Housing
Needs Assessment and how it pertains to the Dry Gulch Workforce Housing Project.
Administrator Lancaster would like the entities that worked on the assessment, to
explain how the results were obtained, at a Study Session in August. Trustee Bangs
requested the Family Advisory Board be scheduled for a future Study Session to
provide updates on five recommendations to the Town Board regarding the 2019 Town
Board Strategic Plan. It was determined to schedule this for August or September.
There being no further business, Mayor Jirsa adjourned the meeting at 5:56 p.m.
Kimberly Disney, Recording Secretary