HomeMy WebLinkAboutMINUTES Town Board Study Session 2018-06-12
Town of Estes Park, Larimer County, Colorado June 12, 2018
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
the Board Room in said Town of Estes Park on the 12th day of June,
2018.
Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Attending: Mayor Jirsa, Trustees Bangs, Cenac, Martchink, Norris and
Zornes
Also Attending: Town Administrator Lancaster, Assistant Town
Administrator Machalek, and Recording Secretary Disney
Absent: Mayor Pro Tem Walker and Town Attorney White
Mayor Jirsa called the meeting to order at 5:15 p.m.
QUARTERLY UPDATES ON DOWNTOWN ESTES LOOP PROJECT. Director
Muhonen and the Project Technical Advisory Committee (TAC) provided a history and
updated the Board on progress of the Downtown Estes Loop Project. TAC presented
updated design concepts to the Parks Advisory Board (PAB) and the Transportation
Advisory Board (TAB) in March 2018 and additional landscaping designs were reviewed
by PAB in April and May 2018. The final design of the project is 70% complete and the
Colorado Department of Transportation has continued the Right-of-W ay (ROW)
acquisition process for 7 parcels identified for full acquisition. Two ROW offers have
been submitted and all other purchase offers are pending the potential withdrawal from
the project. TAC proposed continuing the design and acquisition efforts in preparation of
bidding the construction work in early 2021.
Town Administrator Lancaster presented the issues associated with withdrawal from the
Downtown Estes Loop Project. He highlighted the financial impacts, the loss of funding
for flood mitigation, impacts to property owners along the route, and the potential loss of
funding for future transportation projects.
Trustee questions and comments have been summarized. Questioned if the timeline for
the project could be accelerated? The financial consequences of discontinuing the
project. What infrastructure improvements wouldn’t occur as a result of discontinuing
the project? The impacts on downtown during construction and community concern on
the project.
Trustees discussed continuing the current course of the project, accelerating the
timeline of the project with a Resolution of Support, or holding a referendum election on
the project. It was determined to bring a Resolution of Support to accelerate the timeline
of the project to the Town Board on July 10, 2018.
REVIEW OF TOWN BOARD E-MAIL POLICY. Town Administrator Lancaster
explained Policy 107 regarding the public posting of Town Board e-mail. He highlighted
the reconsideration of the opt out provisions, the addition to exclude e-mails from any
attorney providing legal advice, and clarification on the removal of posted e-mails from
public view. The Board discussed the email policy and it was determined to remove the
opt out provisions, add the exclusion of attorney e-mails, and add clarifications on the
removal of e-mails. Town Administrator Lancaster would bring forward Policy 107, with
revisions, for Board adoption on June 26, 2018.
Town Board Study Session – June 12, 2018 – Page 2
UPCOMING RENEWAL DATE FOR LOCAL MARKETING DISTRICT. Administrator
Lancaster explained Section 7.1 of the Intergovernmental Agreement for the Estes Park
Local Marketing District (LMD), between the Town and Larimer County, in which the
LMD would be reviewed for continuation or dissolution by July 1 of any calendar year.
He explained the dissolution would result in the loss of the LMD bed tax which currently
generates over $2 million annually for the marketing area. Board consensus was to
continue the LMD.
TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS. None.
FUTURE STUDY SESSION AGENDA ITEMS. Town Administrator Lancaster clarified
the July 10, 2018 meeting would include a discussion of the annexation of Fawn Valley
and other enclaves. Staff requested and the Board confirmed the September 25, 2018
Study Session would be cancelled due to training by FEMA on the Emergency
Management System. The policy dictating Town funding of outside entities would be
scheduled for discussion at a future Study Session.
There being no further business, Mayor Jirsa adjourned the meeting at 6:51 p.m.
Kimberly Disney, Recording Secretary