HomeMy WebLinkAboutMINUTES Town Board Study Session 2018-05-31
Town of Estes Park, Larimer County, Colorado May 31 2018
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
the Board Room in said Town of Estes Park on the 31st day of May,
2018.
Board: Mayor Jirsa, Mayor Pro Tem Walker, and Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Attending: Mayor Pro Tem Walker and Trustees Bangs, Cenac, Norris
and Zornes
Also Attending: Town Administrator Lancaster, Town Attorney White,
Director Hunt, Estes Valley Planning Commissioners Leavitt
and White, and Town Clerk Williamson
Absent: Mayor Jirsa and Trustee Martchink
Mayor Pro Tem Walker called the meeting to order at 8:10 a.m.
OVERVIEW OF COMPREHENSIVE PLAN & NEED FOR REWRITE.
Estes Valley Planning Commission (EVPC) Chair Leavitt provided a definition of a
Comprehensive Plan, the difference between the Plan and the Estes Valley
Development Code, the last Plan adopted in 1996 by the Town and the County, and the
policies governed by the Plan, including land use, community design, growth
management, mobility and circulation, housing, scenic and environmental quality,
economic, and intergovernmental coordination . The Estes Valley Development Code
and rezoning map were development after the adoption of the Comprehensive Plan in
order to implement the action plan outlined in the Plan. The Town and County have
attempted a number of updates to the Comprehensive Plan over the years; however,
the Planning Commission consensus has been to complete a new Plan. In developing
a new Plan, the EVPC would prepare the plan, hold public hearings, adopt the Plan,
and the governing bodies (Town and County) would hold public hearing and approve
the final plan.
Funding Options.
Funding for a new Plan has been discussed by members of the Town Board and
County Commissioner with each entity sharing in the cost. The Town Board would
discuss the Comprehensive Plan during the Board’s Strategic Plan Study Session on
June 8, 2018, and the Joint Study Session between the County, Town and EVPC on
June 14, 2018. Once each entity has committed funding for the project in their 2019
budgets, the EVPC would request work begin in 2018 and an additional limited -term
Administrative Assistant be hired to provide support for the project. EVPC Chair Leavitt
stated grant funding through DOLA may be available to fund the development of a new
Plan with application deadlines in August and December.
Timing to Initiate & Complete Rewrite.
EVPC Chair Leavitt stated the next steps would include the issuance of a joint
announcement informing the citizens of the governing bodies endorsement to develop a
new Plan; the approval of a start-up budget of $20,000 to provide staffing assistant and
direct cost of meetings; include the Comprehensive Plan in the Town Board’s 2019
Strategic Plan; and the development of an RFP for a consultant to prepare the Plan.
Miscellaneous.
Town Board Study Session – May 31, 2018 – Page 2
EVPC Chair Leavitt stated the EVPC and the governing bodies need to develop an
interim process to address the large and complicated developments that are already
being processed and for those that may come during the development of the new Plan.
Discussion followed and has been summarized: what other entities would need to be
involved in the approval process; would the updated Stanley Park Master Plan be
included in the overall Comprehensive Plan; and the Town Board has not approved or
stated support for the financing of a new Plan.
The EVPC and governing bodies would be the approving entities with stakeholders
involved in the development of the new Plan. All current Master Plans would be used in
the development of a new Plan, including the Stanley Park, Downtown Plan, etc. An
RFP has been developed for the June 14th meeting for review by the EVPC, County
Commissioners and Town Board. The process would take approximately a year and a
half to two years to complete.
There being no further business, Mayor Jirsa adjourned the meeting at 8:54 a.m.
Jackie Williamson, Town Clerk