HomeMy WebLinkAboutMINUTES Town Board Study Session 2018-08-28
Town of Estes Park, Larimer County, Colorado August 28, 2018
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 28th day of August, 2018.
Board: Mayor Jirsa, Mayor Pro Tem Walker, and Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Attending: Mayor Jirsa, and Trustees Bangs, Cenac, Martchink, Norris
and Zornes
Also Attending: , Assistant Town
Administrator Machalek, Town Attorney White, and Larimer
County Commissioner Johnson
Absent: Mayor Pro Tem Walker
Mayor Jirsa called the meeting to order at 5:15 p.m.
OPTIONS FOR THE FORMATION OF A CHILDCARE/HOUSING COMMITTEE &
RECOMMENDATIONS ON THE FAMILY ADVISORY BOARDS 2019 STRATEGIC
PLAN ADDITIONS. Trustee Norris presented recommended options by the Family
Advisory Board for the formation of a Childcare/Housing Committee or an ad hoc task
force. He stated the ad hoc task force would source information from experts and would
be comprised of two Town Board members a primary staff member and clerical support.
Trustee Norris stressed the importance of establishing a purpose.
Board comments have been summarized: would members of the community be
involved in discussions; budgetary and staff impacts; timeframe for development of a
committee or task force; task force or committee workload and benefits of one childcare
and housing task force to consider.
The Board would discuss the childcare recommendations in the Strategic Plan. Staff
would present a resolution to the Board recommending the formation of a
Childcare/Housing task force and establish goals.
VISIT ESTES PARK (VEP).
Larimer County Commissioner Johnson was invited to join the Visit Estes Park Board
discussion. Mayor Jirsa stated two vacancies for the VEP Board remain open. The
Board discussed potential changes to the Intergovernmental Agreement (IGA) changing
the number of board members currently at seven down to five. Attorney White
confirmed state statutes would allow the elected officials the ability to designate the
number of Board members however the minimum is set at five. Concerns were voiced
regarding VEP’s handling of governance and transparency and whether other entities or
businesses in the community would be involved if changes are made to the structure of
the VEP Board. Board discussion ensued on the possibility of eliminating the current
VEP Board, appointing three Town Board members and two County Commissioners
and establishing an executive committee of marketing experts who report to the elected
officials.
Staff would work with the Board and the County and present changes to the IGA to both
governing bodies for approval at a future meeting.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS
Trustee Martchink received the updated utility bill and questioned the functionality of the
new format. Director Hudson stated the change in vendor provided a simplistic
Town Board Study Session – August 28, 2018 – Page 2
statement for customer convenience and generates a digital image which would be
uploaded into the online portal for future referance by the customer.
FUTURE STUDY SESSION AGENDA ITEMS
Mayor Jirsa made a recommendation to postpone the prosecutor discussion due to the
implementation of a new fee schedule and to allow staff an opportunity to build a
working relationship prior to the discussion and an evaluation. The Board agreed to
move the item to approved but unscheduled items. The Board also agreed to add the
formation of a Childcare/Housing Taskforce, e-bike/scooter policy, EPIC update and a
presentation and discussion of a complete Streets Policy to approved items
unscheduled. The Board agreed to hold the Stormwater User Fee update, the update
on Parking Utilization including Numbers of Reserved Spaced and Shuttle Stops
Outside Town Limits to the October 23, 2018 study session meeting.
There being no further business, Mayor Jirsa adjourned the meeting at 6:30 p.m.
Bunny Victoria Beers, Recording Secretary