HomeMy WebLinkAboutMINUTES Town Board Budget Study Session 2002-10-30 Town of Estes Park, Larimer County, Colorado, October 30, 2002
Minutes of a Regular meeting of the TOWN BOARD BUDGET MEETING
of the Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 30th day of October,
2002.
Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker,
Jeffrey-Clark, Newsom
Attending: All
Also Attending: Town Administrator Widmer, Assistant Town Administrator
Repola, Finance Officer Brandjord, Clerk O’Connor and
Dept. Heads Dorman, Hinze, Kilsdonk, Linnane, Marsh, and
Richardson.
Absent: None
Mayor Baudek called the meeting to order at 7:00 p.m.
2003/2004 BUDGET PRESENTATION OF GENERAL FUND AND RELATED FUNDS.
Town Administrator Widmer outlined the process of this public meeting where public
input is welcome, however, a time limit of 3 minutes will be observed. The Public
Hearing is scheduled November 12, 2002.
Assistant Town Administrator Repola and Finance Officer Brandjord reviewed the
following funds:
General Fund. Items of interest include
5% sales tax projections were factored into the budget for 2003, and
4% for 2004.
The Sister Cities Program has not been officially approved, however,
a $5,000 budget line item has been funded.
Finance includes a new Microcomputer Support Specialist position.
Staff direction:
Provide detail for the “Taxes” Line Item on Pg. 1 of 21 in
the General Fund
Correct the “purpose” section for Elections, Pg. 6 of 21 in
the General Fund
Utilities: a portion of the Municipal Building is on wind
power, and Mayor Baudek supports the increased
utilization of wind power energy.
Community Services:
The current funding level is $435,470 and identical funding is budgeted
in 2003. The 2004 amount is $457,243. This line item includes multi-
year funding for the Stanley Ave. Employee Housing and Library
District.
AGENCY 2003
BUDGET
2004
BUDGET
Community Concert Series $1,250 $1,250
Chamber Music Festival 1,250 1,250
Art Center of Estes Park 2,000 2,000
Community Jazz Concert Series 2,000 2,000
Town Board Budget Meeting – October 30, 2002 - Page 2
AGENCY 2003
BUDGET
2004
BUDGET
Estes Village Band 1,250 1,250
Oratorio Society of Estes Park 750 750
Cultural Arts Council of Estes Park 750 750
Veterans Transportation 500 800
Door Through Door Trans. Ser. 20,800 20,800
Estes Park Housing Authority 277,070 290,393
Stanley Ave. Employee Housing 12,500 12,500
Habitat for Humanity 5,000 7,500
Estes Park Library District 27,600 27,600
Child Care Provider Recog. Dinner -- 150
Estes Park Learning Place School -- --
Partners of Estes Park 2,000 3,000
Kreative Kids Day Kamp 4,000 5,000
PaCK 7,500 7,500
Food Tax Refund 21,000 21,000
Estes Valley Multicultural Connec. 3,500 3,500
Caring Pregnancy Center -- --
Crossroads Ministry of Estes Park 22,250 22,500
Salud Clinic 18,500 20,500
The Round House 2,000 2,500
Big Thompson Fullpower 2,000 2,500
Radio Reading Serv.-Rockies -- 250
Public comments were heard from:
Ron Wilcocks. The funding level of $9,250 for Arts & Education is low
relative to the entire budget and suggested further review be considered in
this regard.
Rita Kurelja/Estes Park Housing Authority. Distributed a fact sheet on the
Authority’s budget allocation requested and the recommendation, which
represents a 16% decrease, and a 2.5% decrease in the amount
requested and received in 2002. Requested the Town Board reconsider
the Authority’s budget request to serve the people in Estes Park.
Patty Lee, Dir./Estes Park Learning Place. This group tutors students and
is modeled after the Sylvan Learning Center, and they have reduced their
fees from $45 to $25/session. They submitted a modest request, and
would appreciate reconsideration of funding.
Partners of Estes Park. Mayor Baudek distributed a brochure on this
organization whose goal is social mentoring and academic help for kids. If
possible, he favors a funding level of $5,000 for both 2003 and 2004.
Caring Pregnancy Center. Fr. Rorex requested reconsideration of funding
for this agency that may not be well known, but provides invaluable
services. The majority of their clients are Estes Valley residents and their
client load have doubled last year’s load, and he confirmed that he could
provide demographics.
Doug Frisbee/Salud Clinic. Speaking on behalf of the Clinic’s Foundation,
Mr. Frisbee expressed appreciation for previous support, noting that 87%
of their patients are from the Estes Valley.
Staff direction:
Staff will relocate “The Round House” and “Radio Reading
Service of the Rockies” to Human Services, and “Big
Thompson Fullpower” will be relocated to Youth.
Town Board Budget Meeting – October 30, 2002 - Page 3
Staff responded that a breakdown for the Sister Cities
Program is unavailable as the Program is in the preliminary
planning stage.
Mayor Baudek expressed the Board’s appreciation to Trustees Gillette
and Newsom for serving on the Community Services Team.
Advertising.
Responding to comments made regarding advertising in the shoulder
season, Mr. Wilcocks was invited to attend Advertising Committee
meetings and/or meet with Advertising Director Marsh.
Public Safety.
Reviewed staffing levels.
Fire Dept.
Includes a policy change: water system improvements ($20,000/yr.)
will be moved to the Water Fund, and water hydrant fees will be
eliminated from the Fire Dept. fund.
Protective Inspection.
Reviewed staffing levels.
Kudos to Community Development for responding and resolving the
delays in the issuance of building permits.
Engineering.
Streets/Highways.
Sanitation.
Cardboard Recycling Program (pilot program). Due to affordability,
this program will be analyzed during the Public Works Committee
meeting in November.
Parks.
Transfers and Summary of Capital Purchases.
Regarding the Projected Statement of Revenues, Expenditures and Fund Balance (Pg.
2), funds are not balanced, and staff intends to use fund balance. Otherwise,
approximately $550,000 in budget cuts must be made in 2003 and 2004.
Community Reinvestment (capital improvements).
Bob Alexander presented his request for funding of a Skate Park and
In-line Hockey Rink north of the Youth Center. The total cost
estimate is $184,000, and with a GoCo Grant ($75,000 presented by
the EVRPD), matching community grant of $20,000, and $30,000
contribution from the Town, this project could get started in Spring,
2003. The Board commended Dr. Alexander for his effort on this
project.
Museum Remodel Project. Discussion followed on the feasibility of
shifting the phasing of this Project to provide storage space prior to
meeting room space, thereby, vacating the Light and Power Storage
Facility.
Conference Center.
Staff direction:
Staff is to correct the footnote under Conservation Trust
Fund (from “…SCADA Phase IV, 2003” to “…2004)”
Special Events.
Staff intends to aggressively market the facility to increase use.
Senior Center.
Open Space.
Park Entrance Estates Special Assessment District.
Catastrophic Loss.
Medical Insurance.
Town Board Budget Meeting – October 30, 2002 - Page 4
Employees have been advised of the 2003 Health Insurance
Premium recommendations from the Insurance Team. “Tiered”
pricing is being reviewed. Administrator Widmer confirmed that this
fund will be tracked monthly in the future.
Staff direction:
Staff will distribute associated insurance information to all
Trustees.
Fleet Maintenance.
The budget includes a labor rate increase from $38.00/hr. to $45/hr.
Vehicle Replacement Fund.
No expenses are planned for at least the next 2 years to build-up the
fund. Depreciation will be set aside for future vehicle replacements.
Staff direction:
Staff will provide a corrected copy of this budget sheet due
to error.
Town Board budget decisions will be requested following conclusion of the presentation
of the Enterprise Funds and Other Funds Meeting on November 5th.
There being no further business, Mayor Baudek adjourned the meeting at 10:15 p.m.
Vickie O’Connor, CMC, Town Clerk