HomeMy WebLinkAboutMINUTES Town Board 1994-11-22Town of ° Estes Park,Larimer county, Colorado,.November .2?.., 19 . 94e
Minutes of a .Regular...meeting of the Board of Trustees of the Town o f
Estes Park, Larimer County, Colorado . Meeting held in the Municipal Building i n
said Town of Estes Park on the .22nd .day of November, A .D ., 19 . 9 4
at regular meeting hour .
H . Bernerd Dannel s
Meeting called to order by Mayor
Present : Mayor
Trustees :H . B . Dannel s
Also Present :
Gary F . Klaphake ,
Town Administrator
Gregory A . White ,
Town Attorne y
Vickie O'Connor ,
WBAAiV
Town Clerk
Absent :
Non e
Mayor Dannels called the meeting to order at 7 :30 P .M .
PUBLIC INPUT .
There was no public input .
CONSENT CALENDAR :
1.Town Board minutes dated November 8, 1994 .
2.Bills .
3.Committee Minutes :
A.Light & Power, November 10, 1994 .
B.Special Events, November 10, 1994 .
C.Public Safety, November 17, 1994 .
D.Administrative, November 17, 1994 .
E.Planning Commission, November 15, 1994 (acknowledgemen t
only).
It was moved and seconded (Gillette/Doylen) the consent calendar b e
approved,and it passed unanimously .
ACTION ITEMS :
1.Peak Shaving Rebate Program - Approval of Expenditure .Ligh t
& Power Director Matzke reviewed the Rebate Program full y
described in the Committee minutes dated November 10, 1994 .
Staff clarified that such a program would allow larg e
generation capabilities to operate their equipment during pea k
loading times which will help reduce the Town's system loa d
coincident with PRPA's system peak, and that the Program woul d
be available only to commercial customers . It was moved an d
seconded (Dekker/Pauley) the Emergency Generator Peak Shavin g
Rebate Program and associated equipment and installation cost s
not-to-exceed $6,000 be approved,and it passed unanimously .
2.Powder River Productions Contract .Special Events Directo r
Hinze presented the contract for the Rodeo Stock Contractor ,
Powder River Productions . Town Attorney White prepared th e
Robert L . Dekker ,
Mayor ProTem
Susan L . Doylen ,
Stephen W . Gillette ,
William J . Marshall ,
Michael E . Miller ,
J . Donald Pauley
Board of Trustees - November 22 ®1994 - Page 2
three-year Contract and it contains a negotiated fee o f
$25,000/yr . It was moved and seconded (Doylen/Gillette) th e
Contract with Powder River Productions be approved,and i t
passed unanimously .
3 .
Presentation of 1995 Budget .Finance Officer Vavra presente d
the 1995 Budget :
A.Mayor Dannels opened a public hearing to conside r
the Highway User ®s Trust Fund .In a memorandum
dated November 22, 1994, Officer Vavra reported ho w
the Highway Users Trust Fund revenues are propose d
to be expended in the ensuing fiscal year :
Estimated Revenues $129,45 7
Estimated Expenditure s
Resurfacing Overlay
150,00 0
Post Office Bo x
Installation 23,000 ... $173,00 0
In addition, expenditures for snowplowing, stree t
maintenance or any other expenditures directl y
related to streets are allowable uses of this Trus t
Fund revenue in the event that either of the above -
referenced projects are not constructed or if the y
are bid at considerably less than budgeted .
There being no public testimony, Mayor Dannel s
closed the public hearing .
It was moved an d
seconded (Dekker/Marshall) the propose d
expenditures for the Highway Users Trust Fun d
revenues be approved,and it passed unanimously .
B.Mill Levy .Staff presented a Resolution settin g
the mill levy of 3 .079 mills which has not bee n
increased for the past two years and corrected th e
general operating expenses to $160,940 and ne t
valuation for assessment to $52,269,020 . It wa s
moved and seconded (Gillette/Doylen)Resolutio n
#21-94, as amended by Officer Vavra be approved ,
and it passed unanimously .
C.Adopting Budget .Officer Vavra reported that th e
Resolution adopting the 1995 Budget was amended t o
reflect the three recommendations (CACEP ,
Advertising and PaCK) made by the Administrativ e
Committee November 17, 1994 . It was moved an d
seconded (Gillette/Dekker)Resolution #22-94 b e
approved,and it passed unanimously .
D.Appropriating Sums of Money .It was moved an d
seconded (Gillette/Marshall)Resolution #23-9 4
Appropriating Sums of Money be approved,and i t
passed unanimously .
E.Establishing 1994 Reserves .Administrator Klaphak e
clarified this Resolution which is necessitated b y
the TABOR Amendment . Following discussion, it wa s
moved and seconded (Pauley/Marshall)Resolution
#24-94 be approved,and it passed unanimously .
F.Salaries - Municipal Court Judge and Municipa l
Court Clerk .Attorney White read a Resolutio n
amending Section 2 .52 .020 and 2 .52 .040 raising th e
salaries for the Municipal Court Judge and Cour t
Clerk . Staff reported that said salaries reflect a
15% increase ; however, these salaries have not bee n
amended for the past three years . Receipts reflect
Board of Trustees - November 22, 1994 - Page 3
an increase in case load as citations are now bein g
processed locally in lieu of County Court . It wa s
moved and seconded (Pauley/Gillette) the Ordinanc e
be approved,and it passed unanimously . Whereupo n
Mayor Dannels declared the Ordinance duly passe d
and adopted, ordered it numbered 12-94, an d
published according to law .
G . Chamber of Commerce Operating Agreement . Th e
Community Development Committee recommende d
approval of the 1995 Operating Agreement, and staf f
highlighted the following : (1) a chart identifyin g
estimated quantities, rates and costs . Th e
Agreement reflects a 3% increase and the Town i s
agreeing to only the unit price ; (2) the A-C Boo k
Committee will pay for postage of the Visitor s
Guide, and the Town will expend the $22-23,000± fo r
media buys ; and (3) conduct a rate study in 1995 .
It was moved and seconded (Gillette/Doylen) th e
1995 Chamber of Commerce Operating Agreement b e
approved,and it passed unanimously .
4.
Replat of Lot 131, Al Fresco Place Addition, Joh n
Grace/Applicant .It was moved and seconded (Dekker/Doylen )
the Replat of Lot 131, Al Fresco Place Addition be continue d
to January 10, 1995,and it passed unanimously .
5.Estes Valley Memorial Gardens Purchase of Parcel #5 .Town
Attorney White read a Resolution authorizing the sale o f
Parcel #5 for $12,783 .00 . It was moved and seconde d
(Dekker/Pauley) the Purchase of Parcel #5 by Estes Valle y
Memorial Gardens be approved,and it passed unanimously .
6.
Town Administrator's Report :
A . Christmas Lighting .In a memorandum dated November 18 ,
1994, Administrator Klaphake reported on a meeting hel d
with interested parties concerning downtown Christma s
lighting . As the Town is currently expending $40,000 i n
man hours/year on lights, staff suggested various change s
to
increase
cost
effectiveness .
Committe e
recommendations were :
1.Twinkle lights be retained on Elkhorn Avenu e
(rather than clusters as suggested by staff).
2.Experiment with a heavier light set t o
determine whether they can withstand th e
elements .
3.The twinkle lights to remain until afte r
Valentine's Day (rather than removing afte r
New Year's).
4.Retain downtown scenes and highway tre e
lights .
5.Bond Park lights be phased-out, beginning thi s
year .
Discussion followed, particularly on the elimination o f
Bond Park lighting, and it was moved and seconde d
(Dekker/Pauley)Items 1-4 be approved, adding that th e
lights for Bond Park be installed this year with th e
understanding that this particular lighting will b e
phased-out when the Park is redesigned,and it passe d
unanimously .
B . The Attorney General has advised that a grant known as
Board of Trustees ®November 22, 1994 ®Page 4
"Cops Fast"for up to 75% of funding (total salary an d
benefits) was available . Application deadline i s
December 31, 1994 . Based upon the fact that the Tow n
hires officers "by need rather than dollars", and tha t
the Town would be required to assume the salary an d
benefits following grant funding, it was the consensus o f
the Board not to proceed with this grant .
C . Pursuant to a recent "Letter to the Editor" concernin g
the proposed fire station at Stanley Park, Administrato r
Klaphake clarified his position on the site selectio n
process .
In addition, staff confirmed that all three deeds fo r
Stanley Park contain an identical clause relative to th e
use of the land . In April 1993, the Administrativ e
Committee discussed eminent domain proceedings an d
recommended Attorney White work on obtaining Quiet Titl e
on a "friendly basis", reimburse the heirs for their out -
of-pocket" expenses, and funding to be expended from th e
1992 Fund Balance . All recommendations were met .
The Town has no intention of proceeding with the fir e
station until such time as the eminent domain action i s
completed . Attorney White stated that use o f
condemnation action for the reversionary clause woul d
most likely not be needed . Attorney White will continu e
work on this project .
Administrator Klaphake and Trustee Gillette met with th e
Rooftop Rodeo Committee and Top Hands to review the fir e
station plans and those in attendance found that th e
proposal does not conflict with the Stanley Park Maste r
Plan .
Following completion of all agenda items, Mayor Dannels announce d
that the Town Board meeting scheduled December 27, 1994 has bee n
canceled, and he adjourned the meeting at 8 :40 P .M .
Mayo r
Town Clerk