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Home My WebLink AboutMINUTES Town Board 1994-08-09Town of Este s stes Park,Larimer County, Colorado,.August 19 .9 4 . Minutes of a .Regular ...meeting of the Board of Trustees of the Town o f Estes Park, Larimer County, Colorado . Meeting held in the Municipal Building i n said Town of Eaten Park on the .9th ..day of August .., A .D .,19 .940 at regular meeting hour . H . Bernerd Dannel s Meeting called to order by Mayor Present : Mayor H . B . Dannel s Also Present :Gary F . Klaphake , Town Administrato r Gregory A . White , Town Attorne y Vickie O'Connor , Town Clerk Absent : Absent : Stephen W . Gillette, Truste e PUBLIC INPUT . Joan Carlton expressed her opposition to various complimentar y services given by the Town to the Scottish Festival, stating tha t the Town was "serving special interests"; noted her disappointmen t that thus far, the indoor arena has not been constructed ; and that horse shows are departing due to increased costs . Ms . Carlton als o commented on the designation of a portion of the fairgrounds fo r the proposed Elk Center . Mayor Dannels responded that the Boar d has not made such a designation . CONSENT CALENDAR : 1.Town Board minutes dated July 26, 1994 . 2.Bills . 3.Committee Minutes : A.Special Events, July 28, 1994 . B.Public Works, July 28, 1994 . C.Community Development, August 4, 1994 . D.Board of Adjustment, August 3, 1994 (acknowledgemen t only). It was moved and seconded (Dekker/Doylen) the consent calendar b e approved,and it passed unanimously . ACTION ITEMS : 1 .A .Long's Peak Scottish Highland Festival, Inc . - Agreement for Use of Fairgrounds .Administrator Klaphake reported that th e 5-year Agreement specifies/clarifies operationa l responsibilities for each party, and it corresponds with th e 5-year Agreement Dr . Durward has obtained from the EVRPD . With regard to the subsidization of special events in general , Administrator Klaphake reported that in 1993, the Specia l Events Committee ranked all special events and created a n "Event Decision Model ." This model, or priority list, wa s then applied to the 1994 Budget and was to be utilized i n considering future funding . The Committee established th e Scottish Festival, Christmas Parade, Rooftop Rodeo, Woo l Robert L . Dekker , Mayor ProTem Susan L . Doylen , William J . Marshall , Michael E . Miller , J . Donald Paule y Trustees : Board of Trustees - August 9 ®1994 - Page 2 Market and Rally 'n the Rockies under the "A"priority . Staf f will distribute the 1993 analysis and any associated data t o all Trustees . Following discussion, it was moved and seconde d (Doylen/Pauley) the Agreement with the Long's Peak Scottis h Highland Festival, Inc . be approved,and it passed unanimously . Connie Boschen Agreement for 1994 Christmas Parade .Th e Agreement for this Town-sponsored special event is identica l to the 1993 Agreement with the exception that Ms . Boschen wil l be responsible for providing Workers Compensation Insurance . The service fee is $10,000 plus an operating budget of $2,500 . It was moved and seconded (Doylen/Marshall) the Agreement wit h Connie Boschen be approved,and it passed unanimously . Th e Trustees commended Ms . Boschen for all the work performed o n the annual Christmas Parades . 2 .A .1994 Water Line Protect -Accept Bid .Public Works Directo r Linnane reported that of the three bids received, BT Construction was the low bidder--$141,910 . BT constructe d large water line projects for the Town in 1988, '91 and '9 3 and they have an excellent record . The budget is $142,000 and contingencies for potential change orders could be finance d from an equipment item for a water plant that will not b e purchased in 1994 . RMC has been directed to closely monitor this project . It was moved and seconded (Doylen/Miller) th e low bid in the amount of $141,910 submitted by BT Constructio n be accepted,and it passed unanimously . B . Utilit Easement Vacations : 1' Lot 1 Valle'Vista Additio n and (2) Block 1, Mountain Golf Villas Subdivision .Directo r Linnane noted that the Committee recommended approval of bot h aforementioned easement vacations contingent upon eac h developer obtaining approval, in writing (routing slip), fro m any affected utility agencies (with submittal to staff, plu s payment for any Town Attorney fees); staff confirmed that an y such approvals have not been submitted . Therefore,no furthe r action was, or will be, taken on Items 1 and 2 pending receip t of the routing slips . 3.NewHotel & Restaurant License,Johnathan &Amy Lyreman, dba COWPOKE CAFE OF ESTES PARK .Mayor Dannels opened the publi c hearing, and Town Attorney White presented the application . Attorney White acknowledged receipt of a favorable petitio n containing 18 signatures and Ms . Lyreman presented an additional favorable petition with 11 signatures . There bein g no further testimony nor communications, Mayor Dannel s declared the public hearing closed . Stating that the Board o f Trustees finds that the reasonable requirements of th e neighborhood are not being met by the present liquor outlet s in the neighborhood and that the desires of the adul t inhabitants are for the granting of this liquor license, i t was moved and seconded (Doylen/Dekker) the Hotel an d Restaurant Liquor License for the Cowpoke Cafe of Estes Par k be granted,and it passed unanimously . 4.Compensation System Review - Award of Contract .Ass't . Administrator Widmer reported that organizations of the Town's size and complexity should periodically review thei r compensation systems for accuracy and compatibility with th e market . The Town last had a compensation system revie w performed in 1988 . RFPs were submitted to seven firms an d proposals were received from three firms . The review consist s of two segments : (1) analysis of the compensation schedule t o include recommendation(s); and (2) review of the evaluatio n form itself . With the assistance of Finance Officer Vavra , the proposals were reviewed and, based upon the fact that one Board of Trustees - August 9, 1994 - Page 3 of the principals in the Lee and Burgess firm previousl y established the Town's pay system and evaluation form, staf f is recommending the contract be awarded to Lee and Burges s Associates of Colorado . Their not-to-exceed price is $7,80 0 and adequate funding is available from the Contingenc y Account . Project completion date is November 1, 1994 It wa s moved and seconded (Dekker/Marshall) the proposal submitted b y Lee and Burgess Associates of Colorado, in the not-to-excee d amount of $7,800 be accepted,and it passed unanimously . 5 .Park Entrance Estates - Resolution of Intent to Annex--#13-94 . Attorney White read the Resolution which sets the publi c hearing date of September 27, 1994, and refers said annexatio n to the Planning Commission . Approximately 80% of the land owners have signed Petitions for Annexation . A Specia l Improvement District for road improvement purposes will b e initiated upon filing of a Petition, and said Petition canno t be filed until the effective date of the Annexation Ordinance . The Trustees approved a "Memorandum of Understanding" May 24 , 1994 which sets forth conditions of annexation . It was moved and seconded (Dekker/Pauley)Resolution #13-94 be adopted,and it passed unanimously . 6 . November Ballot Question : A.Resolution Draft - For Discussion Only . The Boar d reviewed a revised copy of a Resolution which will plac e a ballot question on the November 8, 1994 Ballot . I n summary, the ballot question will seek voter approval t o collect and retain all revenues in excess of the revenu e limitations as contained under TABOR from 1994 through 2003, to be expended for public purposes such as a fir e station, open space, sidewalks, trails, landscaping , street and parking lot construction and maintenance , storm drainage, municipal building/facilities, an d intergovernmental agreement projects . Trustee Doylen announced that representatives from th e YMCA have joined the affordable housing investigatio n team . The YMCA has not committed any funding at thi s time, however, they will participate in the concept , development, etc . Administrator Klaphake advised tha t staff will "poll" the citizenry on the specifi c affordable housing site and report poll results to th e Trustees . B.Food Tax Refund - Form Review - For Discussion Only . Staff presented the refund form and proposed that th e EVRPD boundary area, excluding Boulder County, b e considered . The refund formula equates to the Town's local 4% sales tax on groceries and is based upo n established low-income guidelines . Staff's aim is t o maintain a simplified application process thereb y reducing administrative costs . At this time, a budge t estimate for this program is $20,000 . Administrato r Klaphake reported that he had reviewed the proposal wit h Louis O'Riordan and that Mr . O'Riordan supports the foo d tax refund concept . Lou Canaiy urged that a stringent application process b e instituted to help ensure that only those eligibl e receive the refund . Mayor Dannels advised that Items 6 . A . and B . will b e further discussed August 23, 1994 . 7 .Motion to Enter Executive Session to Discuss Personnel Issues . It was moved and seconded (Doylen/Pauley) the Board adjourn t o Executive Session to discuss personnel issues,and it passed Board of Trustees ® August 9, 1994 ® Page 4 unanimously . There being no further business, Mayor Dannels adjourned th e meeting to Executive Session at 8 :45 P .M . . . . . . . . . . . . . . . Mayo r Town Clerk