HomeMy WebLinkAboutMINUTES Town Board 2014-04-22Town of Estes Park, Larimer County, Colorado, April 22, 2014
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 22nd day of April, 2014.
Present:
Also Present:
William C. Pinkham, Mayor
Eric Blackhurst, Mayor Pro Tem
Trustees Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Trustee Elect Bob Holcomb
Trustee Elect Ward Nelson
Absent: None.
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PROCLAMATIONS.
Mayor Pinkham proclaimed the month of May as Emergency Preparedness month.
Mayor Pinkham also proclaimed April 24thas Arbor Day in Estes Park and May as the
month of the tree.
PUBLIC COMMENTS.
Paul Fishman/Town citizen thanked outgoing Mayor Pro Tem Blackhurst and Trustee
Elrod for their service to the community.
TOWN BOARD COMMENTS / LIAISON REPORTS.
Trustee Ericson stated the Community Development/Community Services Committee
meeting would be held on Thursday, April 24, 2014 at 8:00 a.m. in the Board room.
The next Public Safety, Utilities and Public Works Committee meeting would be held on
Thursday, May 8, 2014 at 8:00 a.m. in the Board room.
Trustee Koenig and Norris thanked Mayor Pro Tem Blackhurst and Trustee Elrod for
their services to the community.
Trustee Norris stated Visit Estes Park (VEP) received an EDA grant for $120,000 for
post flood recovery. VEP has completed the interviews for the CEO and President with
a formal announcement to be made in the near future.
Mayor Pro Tem Blackhurst thanked the citizen for allowing him to serve the community
for the past 8 years. He also thanked the staff and leadership team for the
professionalism and efforts to provide the citizens with the highest quality service.
Mayor Pinkham commented it was a pleasure to work with the outgoing Trustees and
commended them both on their passion and service to the community.
TOWN ADMINISTRATOR REPORT.
• Policy Governance Policy 3.7 Emergency Preparedness — Administrator Lancaster
reported compliance with the exception of having a business continuity plan for the
Town. He stated the plan continues to be developed by staff and should be
completed by the end of the year.
Board of Trustees — April 22, 2014 — Page 2
• Governor Hickenlooper would be present at the ground breaking for Lot 4 Stanley
Historic District. Following the ground breaking he would attend a meeting regarding
economic development. Later in the afternoon the governor would recognize
emergency responders and their efforts during the flood.
1. CONSENT AGENDA:
1. Town Board Minutes dated April 8, 2014.
2. Bills.
3. Committee Minutes:
a. Public Safety, Utilities and Public Works, April 10, 2014:
1. Community Sponsorship Program for bear -resistant trash/recycling
containers.
2. Replace Retaining Wall at Bristlecone Inn, $75,000.
4. Tree Board Minutes dated February 20, 2014 (acknowledgement only).
5. Transportation Advisory Committee Minutes dated March 19, 2014
(acknowledgement only).
6. Resolution #10-14 Setting Public Hearing of May 13, 2014 for a new Optional
Premise Liquor License Application filed by Rocky Mountain Park Inn, LLC
dba Rocky Mountain Park Inn, Estes Park Events Complex.
It was moved and seconded (Blackhurst/Phipps) to approve the Consent Agenda,
and it passed unanimously.
ACKNOWLEDGEMENT OF MAYOR PRO TEM BLACKHURST & TRUSTEE ELROD.
Mayor Pinkham presented Mayor Pro Tem Blackhurst and Trustee Elrod with a gift and
a "Resolutions of Respect" honoring their active participation on the goals and
achievements of the Board of Trustees during their terms of office as Trustee and their
service and dedication to the community.
2. ACTION ITEMS:
1. SWEARING -IN CEREMONY FOR NEWLY -ELECTED TRUSTEES.
Municipal Judge Brown conducted a Swearing -In Ceremony for newly elected
Trustees Robert "Bob" Holcomb, Wendy Koenig and Ward Nelson.
2. MAYOR PRO TEM..
Mayor Pinkham recommended Trustee Koenig serve as Mayor Pro Tem and
requested a motion from the Board. It was moved and seconded
(Ericson/Phipps) to approve the appointment of Trustee Koenig as Mayor
Pro Tem and the motion passed unanimously.
3. APPOINTMENTS.
Policy Governance 101 Board Appointments outlines the appointments to a
number of Boards, Commissions and Task forces. The following were
considered by the Board for formal approval and appointment:
Board, Commission or Task
Force
Liaison
Staff Liaison
Alison Chilcott
Type of Committee
Decision Making
Creative Sign Design Review Board
Estes Valley Planning Commission
Trustee Phipps
Alison Chilcott
Advisory/ Decision
Making
Estes Valley Board of Adjustment
Alison Chilcott
Decision making
Western Heritage Inc
Trustee Koenig
Bo Winslow
Outside
Estes Park Museum Friends and
Derek Fortini
Outside
Board of Trustees — April 22, 2014 — Page 3
Foundation Inc.
Ambassadors
Teri Salerno
Outside
Police Auxiliary
Wes Kufeld
Working Group
Parks Board
Trustee Holcomb
Kevin
McEachern
Advisory
Transportation Advisory Committee
Trustee Ericson
Kevin Ash
Advisory
Senior Center Inc.
Lori Mitchell
Outside
Estes Valley Restorative Justice
Melissa
Westover
Working Group
Local Marketing District (Visit Estes
Park)
Trustee Norris
Outside
Estes Park Board of Appeals
Alison Chilcott
Advisory/Decision
Making
Sister Cities
Trustee Koenig
Working Group
Audit Committee
Mayor Pinkham
Trustee Ericson
Steve McFarland
Frank Lancaster
Deb McDougall
Advisory
Platte River Power Authority Board
of Directors
Mayor Pinkham
Reuben
Bergsten
Outside
Public Works/Public Safety
Committee
Trustees Norris
(Chair), Koenig
and Nelson
Board Committee
Community Development/
Community Services Committee
Trustees Ericson
(Chair), Holcomb
and Phipps
Board Committee
Larimer County Open Lands Board
Trustee Nelson
Outside
Community Grant Review
Committee
Trustee Ericson,
Trustee Koenig,
Jackie Williamson
Board Committee
Estes Park Economic Development
Corporation Board of Directors
Mayor Pinkham,
Frank Lancaster
Outside
It was moved and seconded (Norris/Koenig) to approve the appointments
as listed above, and it passed unanimously.
Staff Appointments
Per the Municipal Code Section 2.24.010, at the first regular meeting following
certification of the results of each biennial election, the Board of Trustees shall
appoint a qualified person as Town Clerk, Town Treasurer, Town Attorney,
Municipal Judge and Assistant Municipal Judge, and any other officers the
Board of Trustees deems necessary for the good governance of the Town.
Municipal Code Section 2.28.10 Town Administrator; appointment states at the
first regular meeting following certification of the results of each biennial
election, the Board of Trustees shall appoint a qualified person as Town
Administrator.
Staff recommends the appointment of the following officers:
• Jackie Williamson — Town Clerk
• Steve McFarland — Town Treasurer/Town Clerk Pro Tem
• Greg White — Town Attorney
• Roger Clark - Assistant Town Attorney
• Randy Williams - Assistant Town Attorney
• Gary Brown — Municipal Judge
• John Easley — Assistant Municipal Judge
• Frank Lancaster — Town Administrator
It was moved and seconded (Norris/Koenig) to approve the appointments
of officer as listed above, and it passed unanimously.
4. REPORTS AND DISCUSSION ITEMS.
Board of Trustees — April 22, 2014 — Page 4
1. EVENT CENTER & PAVILION CONSTRUCTION UPDATE. Project Manager
Zurn stated the main structural elements of the Event Center have been
completed with rough -in electrical, plumbing and HVAC systems nearing 75%
complete. The Pavilion project has been substantially completed and in final
inspection stages and punch list items are being addressed. The project has
come in 8% under budget.
2. PUBLIC INFORMATION QUARTERLY REPORT. PIO Rusch provided an
update on public information activities during the past quarter, including
continued flood response and recovery, public information related to planning
efforts (runoff preparedness, emergency preparedness month, staff training for
emergency response, ballot questions, citizen survey for 2014, FLAP grant,
policy development, bear education, bike to work day, and American in Bloom),
Town newsletter, social media and preparing for the upcoming migration to a
new website platform offered by the Statewide Internet Portal Authority.
Whereupon Mayor Pinkham adjourned the rrreetin
William C. Pinkham, Mayor
e Williamson, Town Clerk