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HomeMy WebLinkAboutREPORT 2024 Strategic Plan Progress13/16/2024 2024 Town of Estes Park Strategic Plan Progress Report February Responsible On Behind Hold/Done*% KEY OUTCOME AREAS Party Track Schedule tabled Complete Comments EXCEPTIONAL GUEST SERVICES - We are a preferred Colorado mountain destination providing an exceptional guest experience. Produce a new event in January of 2024 (First People's Festival).Rob Hinkle 100%First Peoples Festival was held January 12-14, 2024. Implement a new user-friendly and robust ticketing system for events.Rob Hinkle 100%FareHarbor Ticketing is being used presently for all of our events in 2024. Design a new user friendly Events Division website using a different website platform.Rob Hinkle 25%Staff are training on how to build the website on Creative Cloud. Develop and implement a more robust social media program.Rob Hinkle 5%Looking into other social media platforms to expand our reach. Visitor Services will implement a plan to cross promote Town signature events.Rob Hinkle 100%Visitor Services staff will work with the Events Department on promoting each signature event. These events will be promoted on the tv screen along with displays in the Visitor Center. Continue to work with the Fine Arts Guild to evaluate the feasibility of a performing arts center in Stanley Park.Rob Hinkle 60%Working with Design Concepts to review the Master Plan and the feasibilitiy of a performing arts center. Gathering costs of items that would need to be moved and replaced if a performing arts center were to be built. Enhance the visitor experience in the Visitor Center through Estes Park imagery and artifacts.Rob Hinkle 15% Met with Rebecca from Visit Estes Park and with Mikaela from EP Museum. Both are enthusiastic and supportive of the project. Discussed potential "Then and Now" style imagery & the process for obtaining permission to use images from Museum library. Brainstorming meeting with staff scheduled for next week. Update the conceptual design and cost estimates for the Stall Barns and develop a plan to fund the improvement. (2022 CARRYOVER)Rob Hinkle 25%Study to update the conceptional design with cost estimates of the stall barns is in the 2024 budget. GOVERNMENTAL SERVICES AND INTERNAL SUPPORT - We provide high quality support for all municipal services. Implement supervisor training for all Town employees with direct reports.Jackie Williamson 0%This work will begin after the Town fills the HR Technician vacancy. Complete 2024 Organizational Culture Survey and develop an action plan based on the findings.Jackie Williamson 75%The 2024 Organizational Culture Survey has closed. Graves Consulting is preparing a report based on the results that will be shared with employees and the Town Board. Refresh the Human Resources Strategic Plan and share next steps with the Town Board.Jackie Williamson 0%This work will begin after the Town fills the HR Technician vacancy. Complete a benchmark study of employee benefit packages.Jackie Williamson 0%This work will begin after the Town fills the HR Technician vacancy. Create a public-facing dashboard to share performance measurement data.Kate Miller 30%Research phase is almost complete. Staff expect to complete a draft with all departments by early fall and a final draft by the end of 2024. Posting will take place in early 2025. INFRASTRUCTURE - We have reliable, efficient, and up-to-date infrastructure serving our community and customers. Complete a draft Big-Thompson raw water supply line route analysis.Reuben Bergsten 10% RFQ developed for preliminary design with an implementation plan and route considerations, the RFQ will be issued in the first half of 2024. Through the master planning process, it was determined dual water source options should be available for both our treatment plants. Establish a baseline water loss record using our new Water Audits and Loss Control Program.Reuben Bergsten 100%Baseline AWWA M36 Audit is completed. Submit funding application(s) for the federal Infrastructure Investment and Jobs Act program and determine if in-house labor will be an eligible expense.Reuben Bergsten 30%Project Needs Assessment (PNA) is complete and submitted as the first step in the funding process. Explore joint funding options for storage and intermittent renewables with PRPA.Reuben Bergsten 90%An ongoing effort. A proposal for a GRIP grant has been submitted. An application for Grid Resiliency was submitted. Complete a Zero-Emission Fleet Transition Plan.Greg Muhonen (DK)5%Grant funding received in 2023 for this Plan. Awaiting CDOT grant agreement - likely coming in February or March. RFP go-by research completed. Start design efforts and pursue land acquisition necessary to relocate the Police Department out of Town Hall.Greg Muhonen (DP)15% Design cannot start until land location/acquisition contract is established. PW is in dialogue with owners of two land parcels, and have ceased negotions with a third land owner. Inquiry has been sent to the Bureau of Reclamation regarding potential use of BOR land for a multi-jurisdictional emergency operations center. Pursue grant funding for private and/or public flood mitigation and stormwater projects.Greg Muhonen (JB)15% GEI Consultants started work in August 2023 on the Project Scoping for Capacity Improvements on the Big Thompson River and Fall River; completion is expected by the end of 2024. This effort will establish a solution concept for use in applying for future stormwater infrastructure design and construction grant funding. Work on this item continues in 2024 under the new SP Infrastructure Objective 5.A.1. Complete at least one stormwater CIP project from the list included in the Stormwater Drainage System Maintenance Policy.Greg Muhonen (JB)0%No progress to report. 23/16/2024 2024 Town of Estes Park Strategic Plan Progress Report February Responsible On Behind Hold/Done*% KEY OUTCOME AREAS Party Track Schedule tabled Complete Comments Complete construction of Trailblazer Broadband system for customers in the electric service area.Reuben Bergsten 90%Dependent on funding sources. Construction is complete to 90% of our electric customers. The remaining 10% is our highest cost construction with few customers. We have been encoraged by our IGA partners to apply for a BEAD grant. Conduct a feasibility study and take-rate report on a Trailblazer Broadband program to help provide access at a reduced or free rate to economically challenged families within the Trailblazer service area. Reuben Bergsten 10% The ACP program has officially announced funding depletion by the end of April, with no replacement. We are working to gather updates from our IGA partners to see what they are offering in lieu of the ACP. Fort Collins has an established program which we are looking into as a model. Develop, fund, and implement a stormwater drainage system maintenance program. (2023 CARRYOVER)Greg Muhonen (JB)65% The adopted 2023 Budget included funding for the stormwater maintenance program (3-person crew, equipment, and materials). A Stormwater Drainage System Maintenance Policy draft document has been completed and submitted to Public Works leadership for review. Update the Water Master Plan. (2023 CARRYOVER)Reuben Bergsten 65%2nd Quarter 2024 - Consultants completed six of eleven technical memos (TM) that feed into the master plan. Make funding and staffing plan for a capital construction projects crew. (2023 CARRYOVER)Reuben Bergsten 50%2nd quarter 2024 - Federal Bipartisan Infrastructure Law (a.k.a. the Infrastructure Investment and Jobs Act) requires contractors, not forced account (staff) labor. Assist the Town Board with determination of a guiding policy regarding the Town and private-sector roles in implementing the Electric Vehicle Infrastructure & Readiness Plan. (2023 CARRYOVER) Travis Machalek 50% Management Analyst Simpson is working on bringing a Study Session item to the Town Board to seek direction of the Town's role in implementing EV charging infrastructure. Implementation of this direction will likely be the responsibility of Public Works and/or Power and Communications. Install Phase 1 & 2 Town Hall Variable Refrigerant Flow cooling units. (2022 CARRYOVER)Greg Muhonen (RS)10% PW Facilities Manager is exploring alternative solutions that may be more cost-effective than bidding the direct replacement of the 34 roof top units. Price quotes for a different technology that delivers both heating and cooling are under evaluation. Staff is working on an invitation to bid. Develop, fund, and implement a stormwater drainage system maintenance program. (2022 CARRYOVER)Greg Muhonen (JB)65% The adopted 2023 Budget included funding for the stormwater maintenance program (3-person crew, equipment, and materials). A Stormwater Drainage System Maintenance Policy draft document has been completed and submitted to Public Works leadership for review. OUTSTANDING COMMUNITY SERVICES - Estes Park is an exceptionally vibrant, diverse, inclusive, and active mountain community in which to live, work, and play, with housing avaialble for all segments in our community. Review data on needs of senior community in Estes Park and evaluate actions that the Town could take to address these needs.Travis Machalek 0%This work will begin in Q2 2024. Establish a timeline and funding strategy for a Parks and Open Space Master Plan.Greg Muhonen (BB)17% PW estimates this plan will cost 150k. We will research grant funding opportunities in 2024 and submit a 2025 budget Decision Package as needed for funding. Pending approval of this funding in the 2025 budget, PW will develop an RFP to hire a consultant and start the Master Plan process in Q1 2025. Continue rewriting the Estes Park Development Code. (Multi-Year Objective)Steve Careccia 5%A draft RFP is being finalized and circulated for comments. Staff expects to bring this draft to the Town Board for feedback at the March 26th Town Board meeting. Establish a timeline and funding strategy to implement the recommendations identified in the ADA Transition Plan.Jason Damweber 0% The updated ADA Transition plan was adopted by the Town Board February 13, 2024. Facilities staff intend to address the high priority / low-cost facility items in 2024 using operational funding. Impacted Town Divisions will annually review the deficiencies lists and submit proposed budget Decision Packages for corrective action funding commencing in 2025. Expand the greenhouse footprint and production capacity to service expanding planting demands on public properties. (2023 CARRYOVER)Greg Muhonen (RS)5%Building design is complete,will put out on invitation to bid Q1 2024. Explore an annexation policy with Larimer County after the adoption of the Comprehensive Plan. (2023 CARRYOVER)Steve Careccia 5%Director Careccia and Town Administrator Machalek will be restarting these conversations soon. PUBLIC SAFETY, HEALTH, AND ENVIRONMENT - Estes Park is a safe place to live, work, and visit within our extraordinary natural environment. Continue to enact the Implementation Plan developed from the Environmental Sustainability Task Force recommendations. (Multi-Year Objective)Jason Damweber Ongoing See ESTF Implementation tracking sheet. Explore collaboration on sustainability management with partner entities and evaluate what sustainability actions the Town Board wants to accomplish.Travis Machalek 5%Discussions begun with Visit Estes Park. Additional conversations happening with the Larimer County Climate Smart and Future Ready Task Force. Complete updates to the Intergovernmental Agreement for Solid Waste Programming and Infrastructure Improvements.Travis Machalek 15% 4 out of the 5 original parties to the IGA for Solid Waste Programming and Infrastructure Improvements have placed the IGA into abeyance (Fort Collins is the only member of the original IGA who has not). Renewed IGA conversations are expected to start soon. Review and update the Town's Emergency Management function.Travis Machalek 0%This work will begin once the Town has hired a Police Chief. 33/16/2024 2024 Town of Estes Park Strategic Plan Progress Report February Responsible On Behind Hold/Done*% KEY OUTCOME AREAS Party Track Schedule tabled Complete Comments Implement Phase 4 of the Security Camera project to address the needs of the Event Center and the associated parking area. (2022 CARRYOVER)Greg Muhonen (RS)15% InteConnect has discontinued service in the Colorado area and will no longer be of service. We are searching for another provider that can connect to our existing system and supply service and cameras for phase 4, the Event Center and Fairgrounds. ROBUST ECONOMY - We have a diverse, healthy, year-round economy. Work with the Estes Chamber of Commerce and Downtown businesses to evaluate implementation options for the Downtown Plan. Travis Machalek 5% Town Administrator Machalek had an initial meeting with Chamber Executive Director DePasquale to begin these conversations. The first step in this process will be working through how to best engage all of the downtown businesses in the discussion. TOWN FINANCIAL HEALTH - We will maintain a strong and sustainable financial condition, balancing expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies. Implement a new Enterprise Resource Planning system. (Multi-Year Objective)Jeremy Creamean 10%The Town has completed demonstrations of a number of ERP systems and is moving forward to the negotiation stage. TRANSPORTATION - We have safe, efficient, and well-maintained multi-modal transportation systems for pedestrians, cyclists, motorists, and transit riders. Complete the construction of the Cleave Street Improvements.Greg Muhonen (JB)15% Utility relocations underway, but moving slowly. Sanitary sewer relocation is complete. Xcel Gas relocation is 60% complete. Power, CenturyLink/Lumen, and TDS Broadband have not yet begun work. Project bidding complete and a contract with Mountain Constructors is under negotiate for a delayed construction schedule. Impacted business owners have requested delaying construction until late October 2024 which will push completion into 2025. Complete the street rehabilitation of 1st Street, 2nd Street, 3rd Street, North Court, and South Court and provide ADA compliant pedestrian facilities following the water main and service installation project. Greg Muhonen (JB)20% Due to funding constraints, this project has been split into two phases. Phase 1 will include 3rd Street, North Court and South Court and will be completed in 2024. Phase 2 will include 1st and 2nd streets and will take place in 2025. Two public meetings were held in late 2023 to collect input on several design alternatives. Phase 1 design is complete and is expected to be advertised for bids in March 2024. Complete rehabilitation of West Elkhorn Avenue from Moraine Avenue to Far View Drive.Greg Muhonen (JB)10%This project is being completed as part of the overall 2024 STIP. Bidding for the 2024 program is expected in the March- April timeframe. Deliver technical support and public communication assistance for construction of the Downtown Estes Loop by FHWA. (Multi-Year Objective)Greg Muhonen Ongoing Town staff continue to work with Central Federal Lands, the Federal Highway Administration, and CDOT on the construction of the Downtown Estes Loop. Project updates can be viewed at downtownestesloop.com. Seek funding and create an implementation timeline for the year-one recommendations from the Transit Development Plan.Greg Muhonen (DK)60% The Steering Committee met on 2/13. The consultant team presented results of community engagement efforts, existing conditions assessment and preliminary recommendations. Staff have reviewed/commented on the recommendations. Next steps include public on TDP recommendations in March (to be coordinated with the 2045 Transportation Plan). Select specific recommendations from the Multimodal Transportation Plan for budgeting and implementation in 2025.Greg Muhonen (JB)17% The Steering Committee met on 2/13. The consultant team presented results of community engagement efforts to date. Draft Plan Goals were also presented and the Steering Committee was asked to vote to rank the Goals by priority order and to encouraged to ask questions/give feedback on the Goals. The consultant also shared their proposed process for prioritizing project recommendations. The consultant team presented a condensed version of this presentation at the 2/21 TAB meeting. Project next steps include organizing an open-house in March for broader public input on initial Plan recommendations. Construct a single-deck parking structure above the Big Horn parking lot.Greg Muhonen (DP)5%RFP complete; this will be assigned to the new PW Project Manager who starts employment March 25. Seek funding to construct the Visitor Center Parking Lot Improvements and the first phase of the US 34 Corridor Improvements.Greg Muhonen (JB)10%A consultant has been selected for project design/planning. The CDOT Purchase Authorization was submitted and approved. The design contract has been approved by the TB. Project kick-off anticipated for early March. Actively participate in the US34 Coalition and Transportation Management Organization planning and project implementation.Greg Muhonen (DK)ongoing PW has participated in two US 34 Coalition meetings in 2024. An IGA with the NFRMPO for US 34 TMO start-up activities and funding was approved by the TB on 1/23. Pursue CDOT Safe Routes to School grant funding for the design of the segment of the Community Drive Multi-Use Trail between Brodie Ave and Graves Ave.Greg Muhonen (JB)0%A call for proposed SRTS Grant projects is expected in August of 2024. Complete the design of the Fall River Trail.Greg Muhonen (JB)5%Staff is preparing a contract for design services with an expected Notice to Proceed in late March. Staff was successful in acquiring a $45K design grant from CPW for this project. Develop, fund, and implement a public trail maintenance program. (2022 CARRYOVER)Greg Muhonen (JB)5%Funding for a future trail repair program is being proposed as part of the ballot item for continuation of the 1% sales tax in April 2024. 43/16/2024 2024 Town of Estes Park Strategic Plan Progress Report February Responsible On Behind Hold/Done*% KEY OUTCOME AREAS Party Track Schedule tabled Complete Comments Complete the construction of the roundabout improvements on US 36 at Community Drive. (2022 CARRYOVER)Greg Muhonen 95% The new intersection opened to unrestricted traffic flow on October 5. Three temporary street lights provide partial illumination while we wait for the new street light poles to ship in Januaryon December 15. Landscaping of the central island and north side of US 36 will be completed by our PW Parks team this winter & spring prior to Memorial Day 2024. Utilize SB267 grant funds to design transit & parking improvements in the Visitor Center Parking Lot. (2023 CARRYOVER)Greg Muhonen (VS)45% Two consultant proposals were received by the 11/05 deadline. The Selection Committee met to review the proposals and made a selection. Both proposals were over the existing project budget, so fee negotiation is the next step. Pending budget/fee discussions, this project will be led by the recently-approved Limited Term PW Project Manager, starting early 2024. * for multi-year projects, DONE refers to the portion of the project planned for the current year.