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Home My WebLink AboutMINUTES Town Board 2017-01-10Town of Estes Park, Larimer County, Colorado, January 10, 2017 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 10th day of January, 2017. Present: Also Present: Todd Jirsa, Mayor Wendy Koenig, Mayor Pro Tem Trustees Bob Holcomb Patrick Martchink Ward Nelson Ron Norris Cody Rex Walker Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Bunny Beers, Recording Absent: None Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Holcomb would represent Estes Park on the Board of Directors for the Lutheran Family Services organization, and would represent the Town, along with Town Administrator Lancaster, on the Communities that Care Leadership Group. He attended, as liaison, the Visit Estes Park Board meeting on December 20, 2016 where the 2017 Budget was adopted. Mayor Pro Tem Koenig stated the annual meeting for the Sister Cities organization would take place on January 13, 2017 at the Otherside Restaurant and invited the community to attend. Trustee Norris interviewed four candidates for appointments to the Estes Valley Planning Commission with Trustee Nelson, recommending two incumbents for re- appointment. TOWN ADMINISTRATOR REPORT. Administrator Lancaster requested the Board endorse a letter of thanks to the Congressional Delegation for their support and co-sponsorship of the Outdoor Recreation Jobs and Economic Impact Act ("Outdoor RECAct"). This act would require the federal government to track the outdoor industry as a separate industry allowing better decisions to be made by federal agencies as it relates to this industry. He requested two items be added to the study session on January 24, 2017: 1) Community Development and the Building division discussion on applicability of the building code as it relates to vacation homes; and 2) Dallas Everhart/Consultant has been working with the Board on governance issues and would like to update the Board on next steps. 1. CONSENT AGENDA: Board of Trustees — January 10, 2017 — Page 2 1. Town Board Minutes dated December 13, 2016 and Study Session December 13, 2016. 2. Town Board Minutes Special Town Board meeting December 15, 2016. 3. Bills. 4. Committee Minutes. A. Public Safety, Utilities & Public Works Committee, December 8, 2016. 1. 2017 GIS Services, InVision - $400,000 — Budgeted. 2. 2017 Engineering Services - $400,000 — Budgeted. 5. Estes Park Housing Authority appointment of William Pinkham for a 5-year term expiring January 11, 2022. • Resolution #01-17 — Public Posting Area Designation. It was moved and seconded (Koenig/Holcomb) to approve the Consent Agenda Items, and it passed unanimously. 2. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP #10. Stone Bridge Estates Condominiums, 1137 Fish Creek Road, Kingswood Homes/Owner. Planner McCool. It was moved and seconded (Holcomb/Martchink) to approve the Supplemental Condominium Map #10, Stone Bridge Estates Condominiums, 1195 Fish Creek Road, and it passed unanimously. 2. ACTION ITEMS: A. PRENDERGAST RESUBDIVISION ANNEXATION RESOLUTION #02-17 AND ORDINANCE #01-17. Director Hunt reviewed the application stating the approximately 1/3 of an acre parcel contains three separate ownership parcels all owned by Harmony Foundation and located in the unincorporated Estes Valley. Two parcel boundaries cross through an existing building where the western half of the building is located within the county and the eastern half is located within Town limits. The annexation proposes to incorporate the western half of the building into Town limits. It was moved and seconded (Holcomb/Koenig) to approve Resolution #02-17 and Ordinance #01-17 for the Prendergast Resubdivision Addition Annexation application with no conditions, and it passed unanimously. 3. ACTION ITEMS: 1. INTENT TO NEGOTIATE CONTRACT FOR THE SALE OF FORMER CRYSTAL WATER COMPANY PROPERTIES: SANBORN DAM PARCEL AND VACANT LOT. Director Bergsten requested the contingent approval for the sale of two Town -owned properties following final details of a real estate transaction. The two lots, Sanborn Dam Parcel and vacant lot, are only accessible through the Cheley Camp property. The water rights associated with the Sanborn Dam pond are only available to fill the pond and hold no market value to the Town. The pond has a State regulated dam which requires mandated dam repairs for which the Town would not make the investment to repair. Through negotiations the properties were appraised and Cheley Camp has offered to pay full price for the vacant lot on the north side and 1/3 of the appraised value on the Sanborn Dam lot due to the cost of repairs required for the dam. The department requested approval develop and enter into a formal sales contract for both Board of Trustees — January 10, 2017 — Page 3 properties, thereby placing the properties back into private hands and avoiding the costs associated with the dam repairs. The proceeds of the sale would go back into the water utility for improvements to the water infrastructure. He stated the properties are non -essential and have not been used since the purchase of the Crystal Water Company in 1989. It was moved and seconded (Koenig/Holcomb) to approve the sale of the Tots to Cheley Camp, contingent upon future approval of a real estate contract and Ordinance, and it passed unanimously. 2. ESTES VALLEY PLANNING COMMISSION APPOINTMENTS. Town Clerk Williamson stated interviews were held for the Estes Valley Planning Commission appointments by Trustees Norris and Nelson with the support of Community Development Director Hunt and newly elected Planning Commission Chair Moon. The Interview Committee recommended the reappointment of Sharry White and Steve Murphree because of their experience with the Development Code and the ongoing issues being addressed by Community Development. It was moved and seconded (Norris/Holcomb) to approve the reappointment of Sharry White and Steve Murphree to the Estes Valley Planning Commission beginning January 1, 2017 for a 4-year term expiring on December 31, 2020, and it passed unanimously. 3. REPORTS AND DISCUSSION ITEMS: 1. FORMATION OF A FAMILY ADVISORY BOARD. Assistant Town Administrator Machalek elaborated on the presented draft bylaws for the formation of the Family Advisory Board (FAB), drafted based off the Transportation Advisory Board bylaws. A community group meeting was held to discuss childcare and workforce issues convened by the Estes Park Non -Profit Resource Center in cooperation with the Estes Park Economic Development Corporation (EDC). The Board discussed the need for leadership to emerge from the community regarding childcare and housing needs and the role of the Town, the EDC or other community group to take the lead on developing the advisory board. The Board agreed to move the discussion to the February 14, 2017 meeting for further review. Charlie Dickey/Town citizen stated he would assist with the formation of an EDC committee to develop a Task Force to focus the energy and discussions related to childcare and other workforce issues. Kent Smith/Town citizen would support the formation of an Advisory Board for families. He suggested the Board be charged with developing three goals. Whereupon Mayor Jirsa adjourned the meeting at 7:51 p.m. Todd Jirsa," Mayer Recording Secretary