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Home My WebLink AboutMINUTES Town Board 2012-08-28Town of Estes Park, Larimer County, Colorado, August 28, 2012 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28' day of August, 2012. Meeting called to order by Mayor Pinkham. Present: Also Present: William C. Pinkham, Mayor Eric Blackhurst, Mayor Pro Tem Trustees Mark Elrod John Ericson Wendy Koenig Ron Norris John Phipps Frank Lancaster, Town Administrator Lowell Richardson, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENTS. Sharry White/Town citizen thanked the Town for holding a Town Hall meeting to discuss the bear related issues within town limits, and stated the meeting was well conducted by Town Administrator Lancaster and informative. She is pleased the Town is taking action to address the issue. TOWN BOARD COMMENTS / LIAISON REPORTS. Trustee Ericson stated an RFP for audit services has been issued with applications to be received by September 7, 2012. Trustee Phipps provided a briefing on the activities of the Larimer County Open Space committee including touring local reservoirs, which were notably very low; new campsites at the Pinewood reservoir; the new reservoir is anticipated to be completed in 2016; the County has agreed to collect the 2% lodging tax at Hermit Park; three camp areas in Hermit Park would be converted to equestrian; the County has appointed a board to review the small grant applications available to HOAs and other entities to improve open space areas; the Board is negotiating a significant land donation; and Ron Novak provided a program to get kids back into nature and suggested the community develop a couple of hidden gems to encourage the connection with nature, which may be funded through GOCO grants. Trustee Koenig informed the community that applications are now available for Community Service grants on the Town's website and in Administration. She also thanked everyone involved in the BioBlitz and stated the event was a huge success. Trustee Norris voiced concern there are not enough volunteer firefighters responding to emergency events and requested additional information on how the Board can help promote volunteerism in this area; questioned the potential liability the Town may face if it does not address the bear issues such as the recent dumpster problem at Performance Park; stated Partners for Commerce continue to identify critical success factors for economic development in the valley with representatives of the State to visit and discuss options; and Visit Estes Park nears completion of the 2013 visitor's guide. Board of Trustees — August 28, 2012 — Page 2 Trustee Elrod stated the Estes Valley Planning Commission met in August to continue the discussion on updating the Comprehensive Plan; Visit Estes Park provided an update on the branding strategy; and with the resignation of Rex Poggenpohl, a county seat on the Commission has been advertised. TOWN ADMINISTRATOR REPORT. • Updated the community on items identified during the debriefing of the Woodland Heights fire including acquiring a low power AM radio station at an estimated cost of $30,000; review grant opportunities through the State for the radio station; discussions have begun with LETA on the capability of using the community portion of Everbridge to communicate with groups such as the lodging establishments; and hold training/table top exercises for members of EALA, Visit Estes Park and the Ambassadors. • Staff has a meeting on September 10`h with key community members to discuss the bear issue further. The Town, through the Parks division, has addressed some issues through changes in procedures. A follow-up discussion would be held on September 25th with the Board at the study session. • The County Commissioners requested the Estes Valley Planning Commission county seat be re -advertised because only one application has been submitted. 1. CONSENT AGENDA: 1. Town Board Study Session Minutes dated July 17, 2012, August 2, 2012 and August 14, 2012, and Town Board Minutes dated August 14, 2012. 2. Bills. 3. Committee Minutes: a. Public Safety, Utilities, Public Works, August 9, 2012: 1. Police Lobby Remodel, $140,000. 2. John Deere Utility Tractor, Colorado Equipment, $50,625 — Budgeted. 4. Estes Valley Planning Commission Minutes dated July 17, 2012 (acknowledgement only). 5. Estes Park Housing Authority Fee Waiver for The Pines Condominiums Development Application Fees. Applicant Request Continuation of the Item to September 25, 2012. It was moved and seconded (Blackhurst/Koenig) to approve the Consent Agenda Items and it passed unanimously. 2. LIQUOR LICENSE ITEMS: 1. REPORT — RENEWAL LICENSE — GALEX LLC DBA CHELITOS MEXICAN RESTAURANT. Town Clerk Williamson stated the establishment failed a recent liquor compliance check on July 20, 2012, and was to come before the Board to renew the liquor license. During the processing of the renewal, the Clerk's Office received additional information from the Liquor Enforcement Division on a number of violations that were identified during a September 2011 liquor inspection. Therefore, a resolution would come before the Town Board at the September 11, 2012 meeting to order a Show Cause hearing. 3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. AMENDED CONDOMINIUM MAP, Ranch Meadow II, 1639 Raven Avenue, Units A-L, Ranch Meadow HOA/Applicant. Board of Trustees — August 28, 2012 — Page 3 B. SUPPLEMENTAL CONDOMINIUM MAP #4, Stanley Avenue Condominiums, 510, 512 & 514 Stanley Avenue, Kingswood Homes/Applicant. C. MINOR SUBDIVISION, Lot 2, Pine Knoll Subdivision, Estes Park Housing Authority/Applicant. Request to continue to September 25, 2012. D. PRELIMINARY & FINAL CONDOMINIUM MAPS, Lots 1 & 2, The Pines North Condominiums and The Pines Condominiums, Estes Park Housing Authority/Applicant. Request to continue to September 25, 2012. It was moved and seconded (Blackhurst/Phipps) to approve the Consent Agenda subject to the findings and conditions recommended by the Estes Valley Planning Commission, and it passed unanimously. 4. ACTION ITEMS: 1. TREE BOARD APPOINTMENTS. The open positions on the Tree Board were advertised and interviews were held to determine qualifications of the applicants. The Tree Board recommends the appointment of Steven Day for a four-year term expiring August 28, 2016 and a one-year appointment of current member Rex Poggenpohl expiring August 28, 2013. Mr. Day is a forensic botanist, tree pathologist and registered consulting arborist; bringing over 30 years of experience to the Board. Mr. Poggenpohl has served the Tree Board since 2009. It was moved and seconded (Ericson/Norris) to approve the Tree Board appointment of Rex Poggenpohl for a one-year term expiring August 28, 2013 and Steven Day for a four-year term expiring August 28, 2016, and it passed unanimously. 2. REVISED KIOWA RIDGE LAND PURCHASE (WATER TANK & OPEN SPACE). Assistant Town Administrator Richardson stated the Board approved the purchase of the two properties at their May 8, 2012 meeting; however, the purchase was cancelled due to unresolved title issues. The property owner has resolved the title issues, a new contract has been drafted with minor changes that do not affect the tenancy, and preliminary title work has been completed. Staff would anticipate a closing no later than September 27, 2012 if approved. Trustee Elrod restated concerns he raised at the May 8, 2012 meeting including the lack of proper evaluation on whether the properties should be purchased, no formal appraisals, and the continued easement on the open space property by MacGregor Ranch. He stated the Town has not completed proper due diligence and that he would be opposed to the transaction. After further discussion, it was moved and seconded (Blackhurst/Phipps) to purchase Kiowa Ridge Subdivision Outlot A (PID #3402409001) and Tract B (PID #3402410002) at a cost of $50,000 as previously approved by the Board at their May 8, 2012 meeting, and it passed with Trustee Elrod voting "No". Mayor Pinkham whereupon he adjourned the Will eting,,at9:09 p.m. iam C. Pinkham, Mayor Jack' illiamson, Town Clerk