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Home My WebLink AboutPACKET Town Board 2010-11-09Prepared 11/01/10 * Revised 11/04/10 ** Revised 11/05/10 !/u TOWN OF ESTES PARIÂ© The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 9, 2010 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. PROCLAMATION: "PHILANTHROPY CELEBRATION DAY" NOVEMBER 12, 2010. PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS. 1. CONSENT AGENDA: 1. Town Board Minutes dated October 26, 2010, Town Board Study Session Minutes dated October 26, 2010, Town Board Budget Study Session Minutes dated October 8, 2010, October 15, 2010, and October 22, 2010. 2. Bills 3. Committee Minutes: A. Community Development / Community Services Committee, October 28, 2010. 1. Rooftop Rodeo Committee Membership and Officers. 2. Winter Festival Road Closure, January 14 - 17, 2011. 2. REPORTS AND DISCUSSION ITEMS: 1. RMNP UPDATE. Superintendent Baker. ** 2. NATIONAL PARKS ADVISORY COMMITTEE UPDATE. Grand Lake Mayor Judy Burke. 3. BOARD LIAISON UPDATES. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 3. 4 r . 4. TOWN ADMINISTRATOR REPORT. Town Administrator Halburnt. 3. ACTION ITEMS: * 1. 2009 INTERNATIONAL CODES - SETTING PUBLIC HEARING. Atty. White. 2. PUBLIC HEARING - 2011 BUDGET. Finance Officer McFarland. â€¢ Second Public Hearing November 23, 2010 for Town Board Final Consideration. 3. ORDINANCE #24-10 AMENDMENTS TO SIGN CODE CHAPTER 17.66 AND DELETING CHAPTERS 17.88 AND 17.89 OF THE MUNICIPAL CODE. Planner Chilcott and Plan Examiner/Code Enforcement Officer McEndaffer. 4. RESOLUTION # 14-10 ESTES PARK LOCAL MARKETING DISTRICT BUSINESS & OPERATING PLAN. Town Administrator Halburnt. 5. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. , Prepared 11/01/10 * Revised 11/04/10 TOWN oF ESTES PARIÂ© The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 9, 2010 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. PROCLAMATION : "PHILANTHROPY CELEBRATION DAY" NOVEMBER 12, 2010. PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS. 1. CONSENT AGENDA: 1. Town Board Minutes dated October 26, 2010, Town Board Study Session Minutes dated October 26, 2010, Town Board Budget Study Session Minutes dated October 8, 2010, October 15, 2010, and October 22, 2010. 2. Bills 3. Committee Minutes: A. Community Development / Community Services Committee, October 28, 2010. 1. Rooftop Rodeo Committee Membership and Officers. 2. Winter Festival Road Closure, January 14 - 17, 2011. 2. REPORTS AND DISCUSSION ITEMS: 1. RMNP UPDATE. Superintendent Baker. 2. BOARD LIAISON UPDATES. 3. TOWN ADMINISTRATOR REPORT. Town Administrator Halburnt. 3. ACTION ITEMS: NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. r 1 * 1. 2009 INTERNATIONAL CODES - SETTING PUBLIC HEARING. Atty. White. 2. PUBLIC HEARING - 2011 BUDGET. Finance Officer McFarland. â€¢ Second Public Hearing November 23, 2010 for Town Board Final Consideration. 3. ORDINANCE #24-10 AMENDMENTS TO SIGN CODE CHAPTER 17.66 AND DELETING CHAPTERS 17.88 AND 17.89 OF THE MUNICIPAL CODE. Planner Chilcott and Plan Examiner/Code Enforcement Officer McEndaffer. 4. RESOLUTION # -10 ESTES PARK LOCAL MARKETING DISTRICT BUSINESS & OPERATING PLAN. Town Administrator Halburnt. 5. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. * Cynthia Deats From: Admin iR3045 Sent: Thursday, November 04, 2010 10:34 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 3669 ST. TIME 11/04 09:27 PGS. 2 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan 6922611 EP News ERROR ---- 1 , Prepared 11/01/10 * Revised TOWN oF ESTES PARIL The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 9, 2010 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. PROCLAMATION : "PHILANTHROPY CELEBRATION DAY" NOVEMBER 12, 2010. PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS. 1. CONSENT AGENDA: 1. Town Board Minutes dated October 26, 2010, Town Board Study Session Minutes dated October 26, 2010, Town Board Budget Study Session Minutes dated October 8, 2010, October 15, 2010, and October 22, 2010. 2. Bills 3. Committee Minutes: A. Community Development / Community Services Committee, October 28, 2010. 1. Rooftop Rodeo Committee Membership and Officers. 2. Winter Festival Road Closure, January 14 - 17, 2011. 2. REPORTS AND DISCUSSION ITEMS: 1. RMNP UPDATE. Superintendent Baker. 2. BOARD LIAISON UPDATES. 3. TOWN ADMINISTRATOR REPORT. Town Administrator Halburnt. 3. ACTION ITEMS: NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Â¥ 1. PUBLIC HEARING - 2011 BUDGET. Finance Officer McFarland. â€¢ --Second Public Hearing November 23, 2010 for Town Board Final Consideration. 2. ORDINANCE #24-10 AMENDMENTS TO SIGN CODE CHAPTER 17.66 AND DELETING CHAPTERS 17.88 AND 17.89 OF THE MUNICIPAL CODE. Planner Chilcott and Plan Examiner/Code Enforcement Officer McEndaffer. 3. RESOLUTION # -10 ESTES PARK LOCAL MARKETING DISTRICT BUSINESS & OPERATING PLAN. Town Administrator Halburnt. 4. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 0 1 Cynthia Deats From: Admin iR3045 Sent: Wednesday, November 03, 2010 2:55 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 3654 ST. TIME 11/03 13:44 PGS. 2 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan 6922611 EP News ERROR ----- 1 0. I Town of Estes Park, Larimer County, Colorado, October 26, 2010 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes - Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 26th day of October, 2010. Meeting called to order by Mayor Pinkham. Present: William C. Pinkham, Mayor Chuck Levine, Mayor Pro Tem Trustees Eric Blackhurst Mark Elrod John Ericson Wendy Koenig Jerry Miller 4.\ 1 4 Also Present: Greg White, Town Attorney ,/A Q Jacquie Halburnt, Town Administrator<\, I .3 Lowell Richardson, Deputy-Town Administrator Jackie Williamson, Town-Clerk ~, ~ 46 I Absent: None Mayor Pinkham called the meeting to order at 7?000#m. and all desiring to do so, recited the Pledge of Allegiance. ' u..~ RESOLUTION OF RESPECT. Mayor Pinkham presented Robert (Bdb) Goet*ing~Ir.-witlia Resolution of Respect for his 26 years of service to the Town of Estes Park.Â»The Board congratulated Utilities Director Goehring on his retirement and thankdd him for Kis service to the community. PUBLIC COMMENT. , Â£ Joanna Darden/Town citizen stated the review of Planned Unit Development (PUDs) standards by the Planning Commission is premature and asked the Board to request the Commission abandon its efforts. She requested the Town provided a plan on how the large trees in Bond Park would be preserved during the reconstruction of the park. a N TOWN BOARD COMMENTS. Trustee Eritson reminded the public the General Election would be held on Tuesday, November 2,,2010 and encouraged everyone to vote. Trustee Blackhurst stated the Housing Authority has cancelled the needs assessment because cost was 50% higher than budgeted. He encouraged anyone interested in learning about the Police Department to attend the Police Academy. 1. CONSENT AGENDA: 1. Town Board Minutes dated October 12, 2010, Town Board Study Session Minutes dated October 12,2010 and Town Board Budget Study Session Minutes dated October 1, 2010. 2. Bills 3. Committee Minutes: A. Public Safety, Utilities, Public Works Committee, October 14, 2010. 1. Park R-3 School District Resource Officer Agreement for 2010/2011. 2. Water Department Utility Truck Replacement - $40,719.10, Budgeted. , Board of Trustees - October 26, 2010 - Page 2 3. Concrete Rehabilitation, Cornerstone Concrete - $50,000. Budgeted. 4. Estes Valley Planning Commission Minutes September 21, 2010 (acknowledgement only). 5. 2009 International Building Codes - Motion scheduling the Public Hearing on November 23, 2010 for adoption of the 2009 International Building Codes. It was moved and seconded (Levine/Miller) the Consent Agenda be approved, and it passed unanimously. 2. LIQUOR ITEMS: 1. PUBLIC HEARING: NEW 3.2% OFF-PREMISE LIQUOR LICENSE APPLICATION FILED BY SAFEWAY STORES 46. INC. dba SAFEWAY FUEL #920, 621 BIG THOMPSON AVENUE. Town Clerk Williamson presented the application for a new 3.2% Off-Premise License. Alan Dill/Safeway Attorney reviewed the application and petition process used. Mayor Pro Tem Levine urged Safeway managers to comply with Liquor Laws, particularly avoiding liquor sales to minors, and encouraged T. I.P.S training be completed assoon as possible. It' was moved and seconded (BlackhursVEricson) the application filed by Safeway Stores 46, Inc. dba SAFEWAY FUEL #920xfor a 3.2% Off-Premise License be approved, and it passed unanimously. 3. REPORTS AND DISCUSSION ITEMS: 1 t : I 1. BOARD LIAISON UPDATES; 1% Trustee Miller stated the Historic Preservation Committee would present an ordinance to the Board at the November 9, 2010 study session. I I r Trustee Koenig commented the Sister Cities is collecting Spanish children's books for' Costa Ricari School children. Draft meeting procedures for Town I . Â« Board meetings. are .being. drafted by Trustee Elrod, Trustee Koenig and th Study session. Commissioner Norris to be presented at the December 14 : IP --9. X X I .. ,Trustee Ericson stated the Audit Committee met to discuss the upcoming audit and reviewed the management letter from this year's audit. The Transportation Visioning Committee will meet on Wednesdays twice a month. ..1 Truitee Elrod informed the Board of the resignation of county appointed Steve Lane frorh the Estes Valley Planning Commission. The County Commissioners adopted < the small wind regulations. The Planning Commission has recommended moving the outdoor display of items from the sign code to the Development Code. Staff presented the benefits and trade-offs of PUDs and would work on a new problem statement for review by the Town Board prior to moving forward with code changes. 2. TOWN ADMINISTRATOR REPORT. Elkhorn Avenue would be closed at 5:00 p.m. for the Halloween activitites. 4. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. Mayor Pinkham opened the Public Hearing for all Consent Agenda Items. 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP 0 , Board of Trustees - October 26, 2010 - Page 3 1. The Promontory at Kiowa Ridge Condominiums, Supplemental Map #6, Lot 6, Marys Lake Replat, Kingswood Homes, Inc./Applicant. Item moved to an action item per Trustee Miller's request. 2. ACTION ITEMS: A. VESTING PERIOD EXTENSION 1. The Promontory at Kiowa Ridge Condominiums, Supplemental Map #6, Lot 6, Marys Lake Replat, Kingswood Homes, Inc./Applicant. Mayor Pinkham opened the public hearing. Trustee Miller questioned why the units where being condominiumized versus freestanding townhomes. Attorney White stated this is an ongoing condominium project. As there was no public comment the public hearing was closed. It was moved and seconded (Miller/Koenig) to approve the Supplemental Condominium map for the Promontory at Kiowa Ridge Condominium, Supplement Map #6, Marys Lake Replat, andit pdssed unanimously. 5. ACTION ITEMS: 1. APPOINTMENT OF LOCAL MARKETING DISTRICT (LIVID) BOARD MEMBERS. An interview panel consisting of Mayor Pro Tem Levine, Trustee Koenig, LMD Board member Blackman and LMD Board member Blanchard interviewed 7 candidates to replace tile Â·06tgoing Ken Larson and Elizabeth Blanchard Fogarty on the Local Marketing District. The panel has recommend Lindsay Lamson and Chris Wood to the LMDIBoard. It was moved and seconded (Miller/Ericson) to approve the,appointments of Lindsay Lamson and Chris Wood to the Estes Ark LocAl Marketing District Board for 4-year terms effective Jafnuary 1, 2011, expirintl on December 31, 2014, and it passed unanimously{The Board thanked thÂ¢tyo departing members for their service. . 2. ORDINANCE #22-10 ELIMINATION OF THE 3.33% VENDOR FEE. Trustee Ericson recused himself.+ During the pre-budget study session on July 23, 2010, staff revieded potential revenue sources including the elimination of the 3.33% vendor fee, retained by a licensed business that collects and remits Town sales tdx On tirrie. *The vendor fee was eliminated by the State and Larimer County du+ing the past year, and is not offered by the Local Marketing District for the collection of the 2% accommodation tax. At that meeting the Boakd requested staff investigate the steps necessary to eliminate the fee. After Eevi~bw of the' sales tax ordinances, it was determined the 3.33% vendor fee was bsMblished by Ordinance 6-71 and has remained unchanged since 1971. State statute 39-26-105(1)(a) C.R.S. states the Town can terminate the vendor fee. The elimination of the vendor fee would result in approximately $233,100 of cost saving to be used to support public services such as road repairs, public safety and economic development. In addition, 7% of the savings would benefit the Estes Valley Fire Protection District. Those speaking in opposition Ken Hobart/County citizen and local business owner, Richard Homeier/Town citizen and local business owner, Cory Blackman/Town citizen, Paul Fishman/Town citizen, and Jim Tawney/Town citizen and local business owner. Comments included this was not the appropriate economic climate to make such a change; questioned the need; the Town would be levying an additional tax on business owners; further discussion on how the money would be used and how it could benefit the business community; Mr. Fishman reviewed a survey he conducted of 100 businesses in which a majority were not in favor, would like the money used for the business community, and would favor the development of a business , Board of Trustees - October 26, 2010 - Page 4 - committee to review uses; and the vendor fee is a service fee for collecting an remitting tax to the Town. Lynette Lott/EAU\ President and business owner stated EALA members were split on the issue; however, they would like to encourage the Board to earmark the funds for economic development of the off-season events and additional events at the fairgrounds. Board comments are summarized: the Board should take the following year to discuss the issue, questioned whether or not funds could be earmarked for Bond Park or street improvements; the vendor fee is a payment for service and is a budgeted item for local businesses; need to provide more public comment on the topic; questioned if the vendor fee could be eliminated over time and/or capped; and the business community would like the money spent on marketing and economic development, which is the task of the LMD: Attorney White read the Ordinance. After further discussion, it was moved and seconded (Levine/Miller) to deny Ordinance #22-10, and it passed unanimously with Trustee Ericson recusing himself fro& the~yote. 3. ORDINANCE #23-10 PROHIBITING MEDICAL MARIJUANA CENTERS, OPTIONAL PREMISES CULTIVATION OPERATIONS AND MEDICAL MARIJUANA INFUSED PRODUCTS MANUFACTURING. The Colorado Legislature recently adopted -the Colorado Medical Marijuana Code (CMMC). The CMMC authorized a<regulatory process for the retail sale, distribution, cultivation, and dispensing of tnedical marijuana through medical marijuana facilities which are referr@d to as medical marijuana centers, optional premise cultivation operations, a?Idemedical marijuana - infused product manufacturers. The CMMC specifically authorizes the Board of Trustees of the Town of Estes Park to adopt Â® Ordinbnce pfohibiting operations outlined in the law. The proposed ordinance.<would prohibit the operation of medical marijuana centers, optional premises cultivation operations and medical marijuana - infused products manufacturing facilities in the Town; recognizes the protections afforded by- Article.XVIII, Section 14 of the Colorado Constitution with regard to medical marijuana patients and primary caregivers; And termindites the temporary moratorium on the issuance by the Town of any Town operated business license, building permit, or any other approvals related to the establishment or operation of a medical marijuana facility. Those speaking in favor included Joanna Darden/Town citizen and George Hotkrhan/Town citizen. Allowing centers in Estes Park would increase crime and Hurt the image of Estes as a family tourist destination. Jim Tawney Town citizen stated centers should be allowed to operate and sees no reason to prohibit the business in Estes Park. The Board stated Estes Park does not have local doctors that can prescribe and monitor patients using medical marijuana, and therefore, a center would not be appropriate locally. Attorney White read the Ordinance, it was moved and seconded (Koenig/Blackhurst) to approve Ordinance 23-10 including the lifting of the temporary moratorium, and it passed unanimously. 4 ORDINANCE #24-10 AMENDMENTS TO SIGN CODE CHAPTER 17.66 OF THE MUNICIPAL CODE. Director Joseph reviewed the proposed amendments to the sign code. These revisions are aimed at relaxing some of the current code standards. Staff has also made revisions to improve the internal consistency, clarity and readability of the document, this involves some re-formatting and re-organization of the existing code language that is to remain in the code. The Community , Board of Trustees - October 26, 2010 - Page 5 Development/Community Services committee has directed staff to make numerous revisions over the last few months as the committee has reviewed and refined earlier drafts. Code changes include the following: the addition of illustrations to make the code easier to understand; provisions to address the temporary signage needs of local fundraising special events, such as the Duck Race; a new section for non-profit (non-commercial) banners; a new process for Creative Signs that will provide flexibility in the application of the sign code; and a new process for the hearing of variances requested by the Creative Sign Review Board. Board comments are summarized: remove the word "widely" from 17.66.050 (4); a sign code is critical in maintaining the character of a premier mountain resort; the illustrations are helpful and would encourage more examples; and enforcement procedures and education should be discussed. Marsha Hobart/County citizen and local business owner spoke to the regulations for banners. She stated banners should be allowed and contends the proposed regulations on banners hurt local busines*es. Richard Homeier/Town citizen and local business owner stated the proposed code amendments have not been proberly advertised to the tommunity, and stated consideration of the new code should be postponed to the'next meeting. 1:Â·41 Chuck Hand/YESCO Sign Co. stated the proposed sign code amendments are clear and fair. He stated concern with the 61ectronic message boards and the limitation on how often the board's message can change. Trustee Miller stated the Sign Code Taskforce reviewed the message boards and did not wanpo_have a constant flickering and flahhing of lights downtown, and therefore, limited thf times in which a message could be changed. After fur#fer' discussion j by the Board, it was moved and seconded (BlackhWst/Koenig) to tontinue Ordinance #24-10 to the November 9, 2010 meeting tofallow,Â»for.. additional public review of the proposed code amendmepts, anti it 4assed with Trustees Miller and Ericson voting 'No". 5. REQUEST TO ENTER>EXECUTIVE SESSION: It was moved ahd secbhded (Ericson/Blackhurst) for the Board to go into Executive Session for the purpose of discussing a personnel matter; not involving any specific employees who have requested discussion of the mattehin open.session; any member of the Town Board (or body); the appointrhent of any person to fill an office of the Town Board (or body); or personnel policies that do not require discussion of matters personal to particular employees., under C.R.S. 24-6-402(4)(f), and it passed unanimously. Mayor Pinkham recessed the meeting to enter into Executive Session at 9:30 p.m. Mayor Pinkham reconvened the meeting at 10:44 p.m. from Executive Session whereupon he adjourned the meeting at 10:44 p.m. William C. Pinkham, Mayor Jackie Williamson, Town Clerk 4 4 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 26, 2010 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in Room 130 in said Town of Estes Park on the 26th day of October, 2010. Board: Mayor Pinkham, Mayor Pro Tem Levine, Trustees Blackhurst, Elrod, Ericson, Koenig and Miller Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Town Attorney White, Director Kilsdonk, Finance Officer McFarland, Town Clerk Williamson Absent None Mayor Pinkham called the meeting to order at 5:00 p.m. -~\ Â« 2011 LOCAL MARKETING DISTRICT BUDGET. Trustee Blackhurst recused himself from,the discussion. Scott Webprmeier/LMD Treasurer stated the proposed LMD budget'.was modified as presented during the October 12, 2010 study session to reflect the additionaltost of a half-time'FTE and the removal of the Tabor reserves from the expenses. The LMD's fixed expenses for 2011 were updated to reflect $128,985 oVer*annual income rather than $195,243 reported at the previous meeting. .M h .1.-%* Ken Larson/LMD Chair reiterated the' LM[) is requesting-$128,985; therefore, with the Town's budgeted funding*of $83,000 plus the LMD payment of approximately $39,000 in expenses (rental space,Â°utilities, etc.) to the Town, the difference is an additional $6,000 in funding.f6r,2011. Irt~ stated the LMD would pay for all LMD employee salaries and Town benefits and*retain the stakeholder services fees in 2011 in an effort to provide transpakencyk to the public. Town Administrator Halburnt commented the proposed 201.1 Town~budget contains the stakeholder revenues and the payment of the four originbl-LM[) salaries with a next impact to the budget of $83,000. The Town has not included the revehues frot*the LMD for rent, utilities, etc. Discus@on followed rdgarding the>LMD's emergency reserve: the Board questioned what th**reserve would be<used for during an emergency; what would happen to the funds in the meantime; have other DMO's developed emergency funds and funded them with a lump sum; and bould the LMD fund the emergency fund over time and use fund balance to pay.for additional expenses in 2011. It was suggested $200,000 could be earmarked from the Town's Catastrophic Loss fund to provide the LMD with emergency funds if an event occurred prior to the LMD completely funding the emergency fund. LMD Chair Larson stated a review of other DMO's found the suggested reserve should be 30% of operating expenses to be used during an emergency for operations and additional marketing at the approval of the LMD Board. The Board made a decision to utilize reserves to fund the emergency account in a lump sum and place the funds in an investment account. LMD staff would draft a new budget to be included in the 2011 Operating Plan. Revisions to the current IGA would need to be approved by the Town and the LMD. Finance Officer McFarland would update the proposed 2011 Town budget as it relates to the LMD for the Town Board's consideration at the November 9, 2010 public meeting. , h RECORD OF PROCEEDINGS Town Board Study Session - October 26, 2010 - Page 2 QUARTERLY-FINANCIAL UPDATE. Trustee Blackhurst joined the meeting. Finance Officer McFarland presented a 3rd quarter financial report outlining income and expenses through September 2010 and sales tax data through August 2010. Sales tax is ahead of the 2009/2010 budget by 3.2%. Food and lodging continue to increase with retail and construction down. Sales tax is estimated to exceed budget at slightly over $7.0 million. Expenses are down in the General Fund because of ongoing projects and due to prudent spending on the part of departments. The debt service ratio for Light & Power has decreased with the early payoff of a bond, thus saving over $130,000 in interest expense. He reviewed the grants the Town has received in 2010, and stated a single audit does not occur unless the Town spends $500,000 from a single grant per year. Most grant activity in 2010 occurred in the Police Department followed by Public Works for transportation related issues. MISCELLANEOUS Finance Officer McFarland stated Greenplay continues to wqrK dn the pro forma for the MPEC and would provide a final report to the Town Board atthe first meeting in January 2011. He also stated an RFP would be completed for inVestment advisory services for 2011 with a final recommendation to the Board in Janl,dry:2011.\ V \\ Trustee Blackhurst stated he researched credit.card fees locally'andtdetermined 2.5% was the lowest. He stated the fee is paid for by the credit card merchant.-, Trustee Miller stated the Community Reinvestment Fund was moved into>the Public 4 # Works funds per the new GASB regulations, and he requested the funds be removed in order for the Board to review the revenue and exp*nse: Attorney White informed the Board that the fund was created by<@fvote of the pebple, and therefore, the account would be reestablished. 1... 3%:... X.\ There being no further businest; Mayor pinkrihm'~djoulnedme meeting at 6:30 p.m. / /> Ill\ 1 2: .4 2. 1 Y. --.~ '' AJackie Williamson, Town Clerk F,%144 I. 1,4 1 4 A Â» %.. 4 . RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 8, 2010 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 8th day of October, 2010. Board: Mayor Pinkham, Trustees Blackhurst, Elrod, Ericson, Koenig, Levine and Miller Attending: All Also Attending: Deputy Town Administrator Richardson, Finance Officer McFarland, Town Clerk Williamson Absent: Town Administrator Halburnt Mayor Pinkham called the meeting to order at 8:gu am. f # COMMUNITY SERVICES FUNDING REQUESTSNGeneral Fund) Mayor Pro Tem Levine stated in 2009 the\Iown budgeted $400,000 forvaommunity Service grants, $317,000 in 2010 and $272,060:he been budgeted for 2011. The number of requests and dollar amounts increased this year. The Town has concentrated on family, housing or dommunity services when evaluating the requests. The Town of Estes Park spend*: arlarger percentage per capita than other municipalities, including those with mu#11 larger budgets. 4 I p Ct. Â·AÂ« / ~ ORGANIZATION ~~ 2011 BUDGET Arts & Edudation:, , 3 $4,800 Art Center of Estes Park, $700 Chamber Music Festival, $760.16 Cultural**Arts Council, $400_ 1 > -EP Re:iertbite Theater ComAny, $700 Communit*Jazz Concert Sehes, $700 EstesÂ®llag@ Band, $700 Oratorio.Society of Estes Park, $700 Stanley Museum, $200 Transportation: $26,000 Special Transit, $26,000 Housing:// 1 $136,000 Estes Park'Housing Authority, $129,500 Estes H6using Assistance, 1,500 Habitat for Humanity, $5,000 Youth: $39,600 Estes Valley Investment in Childhood Success, $25,800 Estes Learning Place, $1,800 Partners of Estes Park, $3,600 EP Non-Profit Resource Center Inc., $800 PACK, $3,800 BACers, $3,800 Food Tax Refund $17,500 Human Services: $39,800 Crossroads, $18,850 E.P. Salud, $18,850 Radio Reading Service, $500 Estes Park Gun & Archery Club, $1,600 Sister Cities Int'I. Conf. Student Participation, $8,500 $8,350 0 b RECORD OF PROCEEDINGS Town Board Budget Study Session - October 8, 2010 - Page 2 Trustee Blackhurst stated-the Estes Park Housing Authority request for funding was - - decreased in 2011, with the ultimate goal of becoming self-funded. The staff continues to look for other sources of revenue. The following agency representatives were present and all thanked the Board of the ongoing support and funding. â€¢ Mike Oline/Cultural Arts stated the arts bring people to town throughout the year. â€¢ Mike Richardson/Salud stated the new health care reform is anticipated to increase the use of the Estes Park clinic. Every dollar helps the local clinic because the clinic is not eligible for federal funding. â€¢ Rita Kurelja/Estes Park Housing Authority restated the efforts of the Authority are to continue to decrease their reliance on the Town for funding. â€¢ Nancy Almond/EVICS, Betsy Byer/EVICS President, Beverly Thurber/Early Childhood Council of Larimer County, Vickie Holler/EVICS member invited the Town to the table to continue discussion on how to increase support for young families. A study conducted by the county identified a*iciency in childcare in Estes Park related to the lack of openings and cost.,/ g â€¢ Mary Mesropian/Sister's Place Safehouse statfd't!~safehouse has provided safe shelter for over 69 individuals. fe /â‚¬\41\ â€¢ Corey Pass/ BACers stated the funding helps support the High School athletics program. ,, x X â€¢ Jim Thompson/Sister Cities state an exchange would occur in, December of the Boy Scouts and Girl Scouts from Costh Rica. â€¢ Virgil Good/Crossroads Ministry statddithe economic climate has indreased the number of families seeking assistance to over 54% ifi 2010. â€¢ Christy Crosser/Estes Park#Nonprofit Center 'invited the Board and other volunteers, foundation and board,members ahd philanthropist to a celebration on November 12, 2010 at the library in ?@cognition of.National Philanthropy Day. â€¢ Steve Blacksher/Special Transit confmerited,the Â§61*ice is celebrating 11 years of providing transportatjon to ttie citizens of Eites PArk with over 4,000 trips last . 7 9 %%*, year. Estes Parkfunding supports: 25% of the cost of the service and helps provide leverage for add{tional futiding' The service provides a vital link to the community for. many citizen& in Estes Park. â€¢ Eric Rose/Patents antdohynunity for Kids (PACK) thanked the Board for the continued suppbrt. /The# 0?bupÂ«j'telph to provide positive education and . #tx recreationalopportl,Aities for th'echildren of Estes â€¢CharlotteÂ·- Lloyd/Art. Center of Estes Park invited the community to the / Int*mational*A,1'Sho* oh.October 29, 2010. â€¢, Sharon Gardner/Gun and Archery Club continues to improve the indoor range \*qunds provided}through'the service grants. The group is investigating the potential of a restÂ¢odm facility in the area, which might be a joint venture with othehgh,ups or GOEO grants. I 2 Trustee Blackhurst questioned the lack of funding for Victim Advocates for 2011. Mayor Pro Tem Levine stated-'the 2010 funding was a one-time request to fund improvements to the safehouse. The review committee agreed the group receives significant funding from the community, and therefore, recommended funding other entities. Concluding all public comment, the Board expressed their appreciation to all those in attendance, noting their good work in the community. POLICE The Police Department has seen an increase in personnel costs related to an increase in health care benefits and full staffing for dispatch in 2011. O&M across all three divisions of the deparlment are down. Communications expenses are down because of the implementation of the 800 mhz system in 2010. There continues to be locations in Town Hall, medical center and school where the new system does not work properly. The Town joined the Northern Colorado Radio Consortium to provide maintenance for the new system. Staff continues to investigate the possibility of obtaining its own 800 4 4 RECORD OF PROCEEDINGS Town Board Budget Study Session - October 8, 2010 - Page 3 mhz channel to have all Town departments on the system. The department's budget is 66% operations, 25% support services and 9% community services. Restorative Justice grants total $76,312 to cover 100% of the case manager's salary and O&M. The department has also received a state grant for seatbelt enforcement and DUI enforcement funds, and a federal grant for bullet proof vest reimbursement for a total of $16,973. All LETA expenses in the budget are offset by revenues and are therefore a pass through. Utilities under dispatch should be relabeled telephone. All detail pages for operations should be updated to read 2011 budget. Update the number of tasers in 2011 from 3 units to 2 units. Toughbook notation should be updated to read patrol rather than investigation. The Board questioned the Chiefs golf tournament funds and whether or not Town funds were used for the event. Chief Kufeld stated the account is a pass through account and is fully funded by those that attend. All excess funds are donated to local groups, and in 2010 the funds would be split between Partners Mentoring of.Larimer County and the Estes Valley Youth Golf pragram, each receiving $400. Mayor Pinkham called a break at 9:20 a.m. and reconvened the meeting at 9:35 a.m. 41/ /X'. \# The department has budgeted for 3 CSOs in 20111*doen fro~4 in 2010. The CSOs would work 10 hour days 4 days of week during ttâ‚¬weekends of the high season. All 3 would work the same schedule in 2011 instead ofonly 1 or 2 on at a time. Trustee Elrod stated the employee recognition. account~for the departrn*nt do not reflect the $80/person. Chief Kufeld stated the'accdunt' also contains funds for the employee award banquet each year. Financt jOicFarland stated Town wide the employee recognition has been updated throughout' the 2011 budget to reflect the $80/employee; however, the accounts would not balabckto the number of employees per department because of the split in personnel cos~ aihong,multiple accounts. The funding of document-;imaging was reduced Â®Â«2011 from 2010 because the department conductedyan intendive imaging program last year. Trustee Blackhurst stated document mihagement transcends across all departments, therefore, it may take a period of 3 to 5 ydlirs to addreks. PUBLIC WORKS Director Zurn stated all divisions of the department are presenting flat budgets with the exception of the expenditure ofgrants. Engineering Projected expenses for 2011 are $625,699 with revenues projected at $466,100 from grants to improve Moraine through a CDOT beautification grant and to conduct a NEPA study. The improvemehts' to Moraine would include the removal of the pedestrian crosswalk at Moraiiie and Wiest. This account contains $51,509 for personnel or 8% of the expenses for the Public Works Director and Project Manager. Streets The proposed budget increases in 2011 because of the grant received for the transportation hub at the fairgrounds in the amount of $956,000. The capital expenses also include $370,000 for the annual Street Improvement Program (STIP) and $50,000 for concrete rehabilitation with no specific projects identified. He stated the sand and salt recycling program has been successful in reducing costs; however, the sand does need to be replaced every couple of years to remain effective. The notation of salt should be updated to read salt and sand. The Highway Users Trust Fund (HUTF) would be updated to read $273,000 for 2011. Trustee Blackhurst noted the STIP funding for 2011 is down $45,000 from the original 2009 budget, which along with 2010 funding was used to complete a small portion of Prospect Avenue. He suggested the Board have a discussion on using fund balance 0 , RECORD OF PROCEEDINGS Town Board Budget Study Session - October 8, 2010 - Page 4 -above the 30% to fund street improvements. Director Zurn stated $1 million a year for street improvements over the next decade would bring Town streets into fair status. The Board discussed funding: Mayor Pro Tem Levine would support using fund balance over 30% for STIP; Trustee Elrod would encourage providing additional public awareness of the issue and involve the public in the solutions; and Trustee Koenig questioned if the Board has discussed dropping the fund balance percentage and spending those excess funds on streets because it might be more prudent and worthwhile to use the funds for STIP. Parks Personnel cost increase in 2011 due to an increase in insurance. O&M and capital decreases with funding shifting to trails, bridges, sidewalk, paver and riverbank repairs. He stated continued concern with the funding for the bark beetle management. The funding for lawn maintenance includes improvements to the irrigation system with reconstruction of mainlines downtown. In 2011, the tree symposium would not be conducted in lieu of a series of workshops throughout the yddh The notation for a sprayer/pump should be updated with this year's deta\\/ </ TRANSPORTATION Director Kilsdonk stated the 5 year program would continue''in 2011. In 2010, the system added leased busses, reduced bus sizes aAd added an,Aening route. The Town also worked with Local Marketing Distridt a~id Estes Area Lddging Assosication for a Ride-the-Bus campaign. Total ridership,for 2010 was 30,001 lip '33.81% from 2009. The cost per riderwas down in 2010 at $6.18. Som@ future considerhtion for the program would be lease versus purchase, additional,â‚¬huttle bus for the transportation hub to be complete the summer of* 2011, Intelligent Transportation System (ITS) and fuel types (gas, diesel, bio-diesel).<Th*2011 budget request of $204,772 would include an increase in O&M for the additional*Hub shuttle bus.' The goal in 2011 is to increase ridership to 40,000 with a cost per rider of $5.09. -The Boaid discussed changing the route names from colors.to animal:*pictures sinde Estes'ris a family destination. Trustee Miller addressed concern with thktrAnsportation hub and the limited operation of the shuttle system*th fough tha high shasofi because there seems to be a need for additional parking,durifig the fall events. t. \ CONTINGENCY & TRANSFER FUND g TransferÂ§,for-2011 haÂ¢e decreased 34%0 with no transfers to the Community Reinvestment-and ERURA fund. The fire services fee would be updated to reflect an incrpa*e.bf $21,000 *ith the elimination of the 3.33% vendor fee because the Fire Districtfreceives 7% of thkTown's sales tax. MISCELUNEOUS ~jj Trustee Miller'requested,information on the number of Microsoft licenses the Town current uses>cdst per&drlit, the versions being used and the maintenance cost. He stated free soft#aLthrodgh Open Office could be used by the Town in an effort to ensure all staff is using 'the same version and eliminate costs associated with Microsoft. Finance Officer McFarland reported August sales tax was up 8.5% from 2009. The budget is up 3.2% through August. Trustee Ericson requested an overview of revenues at the last study session, and a review of how the ballot issues would impact the revenues. There being no further business, Mayor Pinkham adjourned the meeting at 11:40 a.m. Jackie Williamson, Town Clerk I . RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 15, 2010 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 15th day of October, 2010. Board: Mayor Pinkham, Trustees Blackhurst, Elrod, Ericson, Koenig, Levine and Miller Attending: Mayor Pinkham, Trustees Blackhurst, Elrod, Ericson, Koenig and Miller Also Attending: Town Administrator Halburnt, DepÂ¢tty Town Administrator Richardson, Finance Officer /M8Farland, Town Clerk 0 9 Williamson ''<,r gs/\ 1 0 N. Absent: Mayor Pro Tem Levine 4/ + . I Mayor Pinkham called the meeting to order at 8:03 a.m. i f 2011 BUDGET PRESENTATION Each fund was reviewed and requeEsfor additional information are noted below: CONSERVATION TRUST , 1. ..-r..... Â· h 1. :1 Revenues in this account are from the' State .lotteryÂ·and 'ard estimated at $30,000 in 2011. The bark beetle mandgement ($20,000); weed 60ntrol ($20,000) and Arbor Day tree replacement ($13,110) would be funded in 2011. the tree replacement allows the Town to maintain its Tr6e City designation.\ \ OPEN SPACE The .25% sales tax shdre frorii tarimer Couhty is estimated at $200,000 for 2011. Capital expenditures for 2011 include Bond Park Phase I & Ill improvements at a cost of $500,000: ''-â€ž\ Crm\ COMMUNITY SERVICES'* '2> Director AKilsdonk reviewed,the formation of the new department in 2010 and the restructuring of two departments into one, including the Museum, Visitor Center, Senior Center, Facilities Sales>and Marketing, Conference Center and Special Events. This account also containscexpenses associated with the Town and Local Marketing District (LMD) Intergovernmental Agreement. The department relies heavily on the public/private partnerships for funding of activities at the Museum and the Senior Center and transfers from the General Fund. The department estimates 45% of the department's expenses would be covered by self-generated revenues, including stakeholder services. The department continues to decrease the reliance on transfers from the General Fund, down from 63% in 2010 to 55% in 2011. Personnel increases in 2011 due to an increase in benefits and an increase in the LMD staffing levels. O&M decreases through maximizing resources. Capital expenses in 2011 are proposed at $29,500 for items at the Senior Center and the Museum funded by the affiliated support groups. The Board requested the organizational chart for the department be sent to the entire Board. â€¢ Visitor Center - There was a reduction in work force in 2010 with a resignation. Staff created 2 part-time positions instead of filing the full time position to realize a savings in personnel costs. In addition one part-time staff at the Visitor Center would be moved to the museum during the high season. Revenues are 0 1 RECORD OF PROCEEDINGS Town Board Budget Study Session - October 15, 2010 - Page 2 budgeted to remain flat in 2011; however, the stakeholder services fees may be retained by the LMD. Personnel and O&M would decrease in 2011. â€¢ Facilities Sales & Marketing - The current Service Agreement with Forever Resorts requires the Town to provide a Conference Center sales manager. Personnel costs remain flat and O&M decreases in 2011. All maintenance items under $500 are covered by Forever Resorts, therefore, all major expenses are covered by the Town. â€¢ Local Marketing District - Personnel costs increase in 2011 with the addition of one additional full time employee. The increase is offset by $184,250 in revenue from the LMD. â€¢ Senior Center - Personnel remains flat and O&M increases in 2011 because of capital projects. Revenues increase in 2011 due to an increase in fees and funds from Senior Center Inc. to complete capital projects at the center. There was a 10% reduction in the meal subsidy from the Town to the food service contractor in 2011. Senior Center Inc. received $250,000'to start an Endowment Fund that has grown to approximately $380,000 to,help'fund the center. The Senior Center asked for $30,500 for programs, services and capital projects in 2011 from Senior Center Inc. ///\3\ â€¢ Special Events - The fairgrounds was deeded tothe Townand dedicated to the people of Estes Park to be used for entertiiAment and events to be managed and maintained by the Town. Revenuâ‚¬,afre budgeted to#dicrease in 2011, personnel costs increase and O&M d*creasing. Staff continliestq attract new events in 2011 to increase revenuds. CRevenuesÂ»are broken into bharges for services and miscellaneous that containslponsorships, donations, Building rent, program sales, etc. Staff has been workirigori a cost per event and should have a draft available by the enÂ£1 Of.the year. 1-rlistee Elrod stated concern with 0. expending funds for non-To*Avents such as Swtsfest. The Board requested 1 * 9 Â·Â· financial information for events to'determine the costs and benefit of events to the community. Discussion was heard on the marketing of the fairgrounds and,tfiEheed for 'abditidnal Etaff. *Deputy Town Administrator Richardson stated th&'cbnferende 'Sales Manailer would begin marketing the facility to lesden'*the load on currentdtaff at the fairgrounds. The LMD has also been involvedÂ® the markAting of &thent events. Staff has booked two new events in 2013*with :ttie towboy Mblinted Shooting in June and the Team Penning event in July. *- *Â·-: --*r< 1'.11 144 Mayor Pinkham called a break'at 9:30 a.m. and reconvened at 9:45 p.m. â€¢ Museum - Personnel costh increase in 2011 with the addition of a data technician, which is offset by a grant, Director's salary and a part of a seasonal from theÂ¥isitor Center. Revenues and O&M remain flat. â€¢ Conference Centdr - The center was constructed in 1991 with a public-private partnership with Forever Resorts. The Town owns the building and has a 50- year land lease agreement with Forever Resorts. The Town receives $24,000 in concessionaird fees. 0&M decreased slightly in 2011 with the final purchase of stacking chairs in 2010. An additional line should be added to the Operation & Maintenance line to break out insurance at $8,854 from the taxes and rephrase the tax line. The Board questioned if the agreement between the Town and Forever Resorts could be reviewed, and why the Town was paying property taxes. The land lease agreement can be reviewed in 2019 to renegotiate the contract as it relates to insurance and property taxes. The building is taxable because the building generates revenue and the land is owned by a private entity. LOCAL MARKETING DISTRICT BUDGET COMPARISON Trustee Blackhurst recused himself from the discussions related to the LMD. Finance Officer McFarland reviewed the comparison of the LMD budget from 2009 through 2011. He stated the main differences include the LMD retaining the stakeholder fees . RECORD OF PROCEEDINGS Town Board Budget Study Session - October 15, 2010 - Page 3 and paying payroll for all employees with an ending fund balance of $685,296 in 2011. Expenses in 2011 would be $489,548 above revenues with a total expense of $2.2 million. LMD Director Campbell requested a chance to reconcile the numbers with Finance Officer McFarland and LMD Treasurer Webermeier. The Board requested an additional study session to review the numbers and determine at what level the Town will fund the LMD in 2011. Trustee Koenig stated the LMD has set aside $500,000 in an emergency fund in 2011. She would recommend the LMD use some of the funds for the operations with the Town providing funds in the event there is an emergency. This would allow the LMD time to grow their emergency fund over a number of years by setting aside a small amount each year. This would also limit the dollar amount being requested from the Town and be a more prudent use of the taxpayer funds. Town Administrator Halburnt stated the LMD will deficit spend*by.$489,548 in 2011 and has consciously spent down the $1 million fund balance set aside>during the first year of revenue collection in 2009. The Town has budgeted $83;000*to subsidize the LMD in 2011. . - J. . \'i .>\Il The next Budget Study Session is scheduled October 221 8:00 a.rit.j 12:00 p.m. There being no further business, Mayor Pinkham adjourned the meeting at 10:40 a.m. Jackie Williamson, Town Clerk 4 - t, NÂ«/ 111 1 1 # 2 1 r.... / ....2 ..6.!. //1/ hai RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 22, 2010 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 22nd day of October, 2010. Board: Mayor Pinkham, Trustees Blackhurst, Elrod, Ericson, Koenig, Levine and Miller Attending: All Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Finance Officer McFarland, Town Clerk Williamson ''.,./ Absent None , + \ Mayor Pinkham called the meeting to order at 8:00 a.m. \\., N 1 UTILITIES Director Goehring stated the bond-funded capithl improvements for the Light & Power and Water will be completed by the end of 2010. A financial plan and cost-of-service analysis would be completed this yebr with the results presented to the Town Board during the board meeting in December. â€¢ Light & Power -p The fund balance at the end of 2011 would increase to $4.084 million becausd of a decrease in project costs in 2010. Staff would conduct fewer capitalimprovem6nts because many projects have been completed in recent years, *and Platte River Power Association (PRPA) has increased rates that would bbtabsorb by the department, thereby lowering the rate increases in 2011 for the corisorrier./ The debt service ratio is 5.36, well above the required 1.25 or $2.78 imillion fund balance. 2011 projects include circuit upgrades from the switchbacks to Glen Haven, upgrade to tree cable on overhead lines, annual pole replacenient program, and increased tree trimming due to bark beetle infestation and fire mitigation. Revenues would increase with the proposed rate incrdase. The source of supply increases by 6.2% from PRPA because of new environmental standards and renewal energy increase from $1.30 per block to $2.00. Distribution portion of the budget increases slightly due to personnel costs related:to insurance and 2 staff members achieving journeyman status. Customer accounts contain personnel from both Finance and Meter department. Trustee Elrod questioned whether or not statements could be delivered electronically to reduce costs and make credit card and debit card payments available. Town Administrator Halburnt stated new software may allow electronic billing in the future; however, the customer would have to opt in to receive electronic statements. The use of credit cards has been and continues to be reviewed by the Town Clerk's office as an option to pay for different services in Town Hall, i.e. utility bills, business licenses, tickets, and permits. The Board was supportive of accepting credit card payments with a convenience fee, and stated it would increase productivity and decrease shut-offs. The Board requested staff review the need for a printed form or the use of other statement options such as a postcard. Administration and General expenses decrease in 2011 with personnel costs flat and less spent on engineering. The notation of legal under 22-98 should be removed. Trustee Elrod would like staff to provide a listing of the revenues and expenses the land owned by Town generates. RECORD OF PROCEEDINGS Town Board Budget Study Session - October 22, 2010 - Page 2 â€¢ Energy Efficiency - The State will not be offering rebates in 2011. The Town would be increasing incentives for commercial buildings to replace light fixtures, for new construction and remodels that design efficiency measures, and residential lighten up program for the replacement of bulbs for CFL bulbs. Expand the renewable energy purchase program through the purchase of wind energy credits. Staff will work with the Senior Center to improve lighting, heating, cooling and the replacement of kitchen equipment. PRPA offers an Energy Efficiency Certification Program that will be completed by 2 staff members. â€¢ Water - The fund balance at the end of 2011 would be $1.365 million with a debt ratio of 1.44 compared to the required 1.10 or $687,801 fund balance. Projects for next year include a third stage membrane pilot program at Marys Lake Water Treatment facility, increase the size of the pressure reducing valves at Prospect Estates PRV station and Strong PRV pump station, replace the Thunder Mountain water pump, SCADA CPU scheduled replacement, replace chemical feeder and installation of process analyzers. Reventiesfand source of supply costs remain flat for 2011. purification costs iAÂ«ase because of higher chemical costs, and required storage tank' and\building maintenance. Administration and General expenses dectease significantly by reducing engineering costs. Distribution costs increase with equip}neh<purchase and an increase in personnel costs related to succession planning.'Thefepartment will be promoting conservation programs and purchase of *aterj saver kits. Customer accounts decrease with fewer new watefmeters beinginstalled and a drop in uncollectible accounts. Debt service decreases with the findfpayment of the 1990 bond that funded the original Marys Lake Water Treatment Plant. The 1997 bond that funded the Highway 7 water main replacement will be paid off in 2011. The department should be spending $800,000 to $1 million a year to replacing the aged distribution system: 1 4,&7 Mayor Pinkham called a briak at 9.25 A.rn. and}reconvened at 9:40 a.m. 2 :/ I. I POLICE PENSION FUND i J x ./ This fund was formerly offered.to the Estes, Park law enforcement personnel and was closed to enrollees. in .1988/ Thereds one surviving spouse receiving a benefit of $214/mon#t._The fund, ran: outof Vmone~and the General Fund is now paying for the cost of the pension. . 1 f THEATER FUND ,~, ~ 4 Â£Â·. This ficiticiary fund is to=be used. By the Supporters of the Performing Arts (SOPA) to raise fltnd*to build a performing arts theater. The Board discussed the allocation of $21,000 irte*penses per yebr when little to no money has been spent the last couple of years. Towh.Administrator' Halbumt stated without budgeted funds the Town would have to do a supÂ¢Ierndhtal appropriation if SOPA expended funds in2011. The Board reached consensus to leave the $21,000 for O&M. The last column needs to be updated to read 2011. IMPACTS OF 60/61/101 Town Administrator Halburnt stated if the voters approve Proposition 101 and Amendment 60, the General Fund impact will range between $418,000 and $500,000. Administration and Department Heads provided suggestions on areas that could be cut from the 2011 budget and future budgets. Director Goehring stated the utility rates would increase to cover the additional costs. Discussion was heard and summarized: revisions to the budget would be long term and the Board would need to review items that are essential such as personnel and restructuring departments; examine performance based budgeting; an emergency study session should be held immediately after the election to discuss options if passed; the . RECORD OF PROCEEDINGS Town Board Budget Study Session - October 22, 2010 - Page 3 discussion; and the approach to budgeting should be reviewed through productivity studies. EMPLOYEE BONUS Town Administrator Halburnt stated the 2010 budget contains 2% for employee bonuses if the year's budgeted revenues were exceeded. She requested Board approval for the bonuses in December for all employees excluding employees on a performance improvement plan. Trustees Blackhurst, Levine, Ericson and Koenig were supportive of the one-time bonus. Trustee Miller would like to discuss the issue after the election. MISCELLANEOUS The budget would be presented to the public during two public meetings to be held on November 9, 2010 and November 23, 2010. 11 There being no further business, Mayor Pinkham adjourned the meeting at 10:06 a.m. '4. .y:/ r: I. ,:Jackie Williamson, Tdwn Clerk 2 Y 0,! 1% ..1, > 91 // V I N . ..7 1 4 94 q. -I ~ ' X, \ e I JI / - Â»Â« 1 7 4 1 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 28, 2010 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 28th day of October 2010. Committee: Chair Levine, Trustees Elrod and Miller Attending: Trustees Elrod and Miller Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Directors Joseph and Kilsdonk; Managers Winslow and Mitchell, and Deputy,TUn Clerk Deats Absent Chair Levine / N '. Trustee Miller called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None .~:L COMMUNITY SERVICES DEPARTMENT. ROOFTOP RODEO COMMITTEE MEMBERSHIP AND OFFICERS. The Rooftop Rodeo Committee bylaws krequire that the Town Board approve Rodeo Committee membership and officers.\ Elected officers include: Howell Wright, President; Wini Spahnle, Vice Piesident6.J'Ann Wright, Secretary; and John Spahnle, Treasurer. This year six membets movekl from intern status to active members and another seven interns joined the Cbmmittee.Â· Having met the necessary qualifications of membership, Steve Wilson and Don Moor have requested to be placed on the senior member list. The Committee recommends approval of the Rooftop Rodeo Committee officers and membership as presented. WINTER FESTIVAL ROAD CLOSURE. In January 2010, several Estes Park groups worked together to organize Winter Festival which was held in Bond Park. For 2011 the Longs Peak Rotary Club is taking the lead in planning the festival, along with support from the event founders. The organizers have requested the closure of the 100 block of MacGregor Avenue from Elkhorn Avenue to Park Lane to accommodate increasing participation in the event. The road closure would be from January 14 through January 17, 2011. The Committee recommends approval of the closure of MacGregor Avenue for the Winter Festival activities. REPORTS. Reports provided for informational purposes and made a part of the proceedings. â€¢ Visitor Services Quarterlv Report - Mgr. Salerno reported that visitation at the CVB is up resulting in a 4.38% increase over the same period last year. A decrease in telephone calls is attributed to more visitors utilizing the internet as an information source. â€¢ Museum Quarterly Report - Mgr. Fortini noted that Kiyonori Kanasaka will be returning to Estes Park in December to conduct gallery tours on December 7th and gth, and lecture on December 8th. COMMUNITY DEVELOPMENT DEPARTMENT. RECORD OF PROCEEDINGS Community Development / Community Services - October 28, 2010 - Page 2 2009 INTERNATIONAL BUILDING CODE ADOPTION. The 2009 International Codes for construction are being recommended for adoption with an effective date of January 1, 2011. Over the past 20 months, staff used the code adoption process as a forum, holding more than 10 public meetings with stakeholders, individuals, and small groups to identify and discuss concerns. Six significant topics were identified through the process: minimizing amendments; making the Board of Appeals more prominent; lack of a fee schedule; requirements for automatic sprinkler systems; increased design wind speed; and adoption of a Fire Code. Chief Building Official (CBO) Birchfield noted administrative provisions and housekeeping requirements are presented in the Policies and Procedures Manual for the Division of Building Safety instead of as amendments to the Code. At the Committee's request, CBO Birchfield reviewed all proposed amendments to the Code. Discussion is summarized: expanding the responsibilities of the Board of Appeals to encompass the role of a Construction Advisory Board; exclusion of one- and two-family dwellings from automatic sprinkler system requirement; design wind speed,increases to 140 mph based on recent study adopted by Larimer County; radon,dbatement would become mandatory with adoption of appendices of the Code; staff redommends adopting the current fee schedule, which was established in 2005,..afs part of the Code by amendment; and research the benefits of plan code ch@ck*software. ./ Trustee Elrod said he is concerned about untntended consequehc@s of adopting the 2009 Code, particularly added expenses relatuBd to building projects. The Committee requested staff incorporate administrative provisions and housekeeping requirements into the Code amendments so that inforrnation, related to~ building is located in one document and asked for a list of points on which staff requires Town Board input. The Committee also asked that the Town,Board be providdd with a complete document of the proposed amendments well in bdXÂ®ce pf taking' action to provide time for thorough review. $ I. 1- %- .4 r PUBLIC COMMENT ---. t .. - *.e. U + . 4,6 Mike Menard, Contractors Asshiation PreÂ§ident, thanked staff for the opportunities that were provided for public input. throughout the code adoption process. He said the Contractors Association will review the inforbiation related to foundation design which recently became available on the website, andtspoke in opposition of mandatory radon mitigation. He suggestedincreasing th@-membership of the Board of Appeals (BOA) to include stakeholders and representatives of different trades if the BOA responsibilities are expAnded to include advisory duties. He also suggested the Town coordinate code adoption' with Larimer Counti' sd#tbat Both entities are operating on the same version of the code. ,\ 1 4.. / Thomas Beck, county resident and professional architect, spoke about the resulting cost consequences that adoption of the 2009 Code will bring, and cited mandatory sprinkler systems, radon mitigatiofi, building to increased wind speed standards, and requirements for bars on second story windows as examples. He said the new Code will bring with it increased building costs and suggested delaying the adoption of the 2009 Code due to the economic climate. John Spooner, Town resident and professional engineer, concurred with Mr. Beck about increased building costs related to wind loads, stating the costs will not be insignificant. He suggested that as an alternative to the wind speed study standard, an option to utilize calculations for air density and altitude changes for Estes Park, which is footnoted in the Code and would decrease the allowable design wind speed, be made more prominent. Mr. Spooner stated that the County allows for the use of the Wood Frame Construction Manual with prescriptive approaches for residential-type construction for wind speeds up to 120 miles per hour and 130 miles per hour. Trustee Miller asked staff to make clear that the wind speed calculation would be an available option when designing to wind speed requirements and that the Wood Frame Construction Manual prescriptive approaches can be used in lieu of engineered 6 0 RECORD OF PROCEEDINGS Community Development / Community Services - October 28, 2010 - Page 3 solutions. CBO Birchfield recommended an amendment deleting second story window guards from the Code. Dir. Joseph stated that this is the community's Code and now is the time to come forward with input. REPORTS. Reports provided for informational purposes and made a part of the proceedings. â€¢ Monthly Building Permit Summary. â€¢ Community Development Financial Report. â€¢ Building Contractor Licensing - The Town's proposed contractor licensing requirement is modeled on Larimer County's regulations and includes a provision for an experience-based qualification in lieu of testing. The proposal will be presented for adoption along with the updates to the building code. The Committee requested that information about the licensingyequirement be made available for public review in advance of the Town Board taking action. Mike Menard noted that the Contractors Association has been involved throughout the licensing process discussions, and questioned the general public's awareness of the changes and implications to commercial business owners who work on their own properties. The Committee directed staff to issue-,a press release addressing the changes and noting the dbte of the public hearing on November 23,2010. ..1. %2Â» There being no further business, Trustee Miller adjourned the meeting at 10:45 a.m. Cynthia Deats, Deputy Town Clerk 1 I 4 1 TOWN OF ESTES PAR< /1/ 1 1. .1 E=mi # :4 *1 1 I, 1,77 i / 1 1 * idi fi- Imb . E 1 2 %21 Memo 1 f 14 TO: Honorable Mayor Pinkham Board of Trustees Town Administrator Halburnt From: Gregory A. White, Town Attorney Date: November 5, 2010 RE: 2009 International Building Codes - Setting Public Hearing. Background: At the last Town Board meeting on October 26th, 2010, the Town Board set a public hearing for November 23, 2010 for the adoption of the 2009 International Building Codes. In reviewing the adopting ordinance, it was my opinion that the adoption of all of the International Codes as primary codes, including the National Electric Code and International Plumbing Code, was not necessary. Only the adoption of the International Building Code, International Existing Building Code, and International Residential Code as primary codes is necessary. The other International Codes and the National Electric Code will be adopted as secondary codes by the adoption of the International Building Code, International Existing Building Code, and International Residential Code as primary codes. Due to the fact that Colorado law is specific with regard to the listing of all primary codes adopted by reference, including the necessity for the notice of public hearing to refer to the specific primary codes being adopted, it is necessary to reschedule the public hearing in order to provide sufficient time to publish the required notice. A new hearing date of December 14th, 2010 must be scheduled by the Town Board. Accordingly, the effective date of the ordinance adopting the International Codes will be February 1, 2011. Budget There are no budgetary implications for the approval to set the public hearing. Staff Recommendation: Staff recommends approval to set the public hearing for the 2009 International Building Codes for December 14, 2010. Sample Motion: I move that the hearing date for consideration of an ordinance adopting the 2009 International Building Code, International Existing Building Code and the International Residential Code be set for December 14th, 2010. Page 1 . ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 14 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, COLORADO, THE SAME PERTAINING TO BUILDINGS AND CONSTRUCTION, INCLUDING THE ADOPTION OF THE INTERNATIONAL BUILDING, EXISTING BUILDING, AND RESIDENTIAL CODES, 2009 EDITIONS, AS AMENDED WHEREAS, on the gth day of November, 2010, this Ordinance was introduced to the Board of Trustees of the Town of Estes Park which set a public hearing on the consideration of this Ordinance for December 14th, 2010; and WHEREAS, notice of said hearing was published as provided in Section 31-16- 203, C.R.S.; and WHEREAS, at least fifteen (15) days prior to December 14, 2010, certified copies of the International Building, Existing Building, and Residential Codes, 2009 Editions, certified copies of all secondary codes referenced in the International Codes, and all amendments thereto, were on file in the office of the Town Clerk and available for public inspection. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: Chapter 14.12 of the Municipal Code shall be amended to read as follows: International Codes 14.12.010 International Building Code, 2009-Adopted. The International Building Code, 2009 Edition, issued by the International Code Council, 4051 W. Flossmoor Rd., Country Club Hills, IL 60478-5795, except the sections or parts of sections thereof which are amended as set forth on Exhibit "A" attached hereto and incorporated herein by this reference, referred to in this title as the International Building Code is enacted and adopted by reference. 14.12.020 International Existing Building Code, 2009 Edition-Adopted. The International Existing Building Code, 2009 Edition, issued by the International Code Council, 4051 W. Flossmoor Rd., Country Club Hills, IL 60478-5795, except the sections or parts of sections thereof which are amended as set forth on Exhibit "B" 1 4 t. attached hereto and incorporated herein by this reference, referred to in this title as the International Existing Building Code is enacted and adopted by reference. 14.12.030 International Residential Code, 2009-Adopted. The International Residential Code, 2009 Edition, issued by the International Code Council, 4051 W. Flossmoor Rd., Country Club Hills, IL 60478-5795, except the sections or parts of sections thereof which are amended as set forth on Exhibit "C" attached hereto and incorporated herein by this reference, referred to in this title as the International Residential Code is enacted and adopted by reference. Section 2: Chapter 14.12.025 Grading Permit of the Municipal Code shall be deleted in its entirety. Section 3: Chapter 14.04.040 Violation of the Municipal Code shall be amended to read as follows: 14.04.040 Violation (a) It is unlawful for any person to violate any of the provisions of the International Building Code, International Existing Building Code, and International Residential Code. (b) Every person convicted of a violation of any provision of the International Building Code, International Existing Building Code, and International Residential Code shall be punished as set forth in Section 1.20.020 of this Code. (c) The Town shall have the option of instituting an appropriate action in any court having jurisdiction to prevent, enjoin, abate or remove a violation of the International Building Code, International Existing Building Code, and International Residential Code, to prevent any illegal act or use in or on such premises as the result of any violation of the International Building Code, International Existing Building Code, and International Residential Code. Section 4: Chapter 14.04.050 Damages of the Municipal Code shall be amended to read as follows: 14.04.050 Damages Neither the Building Official, Town Engineer, any other employee or agent of the Town, nor any volunteer acting on behalf of the Town shall be liable in damages for any act and/or omission by said person pursuant to the duties and the enforcement of the provisions of the International Building Code, International Existing Building Code, and International Residential Code. 2 . Section 5: Section 14.20.010 National Electric Code, 2005 Edition: adopted of the Municipal Code shall be deleted in its entirety. Section 6: Section 14.20.015 Violation of the Municipal Code shall be deleted in its entirety. Section 7: Section 14.20.017 Damages of the Municipal Code shall be deleted in its entirety. Section 6: Section 14.20.080 Electrical Construction Requirements of the Municipal Code shall be amended to read as follows: 14.20.080 Electrical Construction Requirements. All new structures and existing structures that are altered, added to or repaired in excess of fifty percent (50%), and which contain, in whole or in part, commercial uses, shall be entirely wired in rigid or steel tube conduits or approved metal raceways. Unless it is otherwise required by applicable provisions of the National Electric Code, the requirements of this Section do not apply to a freestanding commercial structure served by one (1) electric meter located in the Town's Commercial Outlying (CO) Zone. Section 8: This Ordinance shall take effect and be in full force and effect February 1, 2011. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this day of ,2010. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 3 I hereby certify that the above-ordinance was introduced and read at a meeting-of the Board of Trustees on the day of , 2010 and published in a newspaper of general publication in the Town of Estes Park, Colorado, on the day of ,2010. Town Clerk 4 TOWN oF ESTES BARIQ FINANCE Memo To: Town Administrator Halburnt, Town Board, and Honorable Mayor Pinkham From: Steve McFarland - Finance Officer Date: November 9, 2010 RE: Presentation of 2011 Budget Attached please find the revised 2011 budget document. The attached 2011 budget document is the result of staff preparations from the early summer - present, public and Board input from the budget sessions of October 1st, 8th, 15th, and 22nd, and developing events over the past month. Miscellaneous revisions Discoveries were made during the review process that involved: 1. Misspellings, mis-postings, and incorrect links 2. Typographical errors 3. Clarification of categories 4. Updates of 2010 data 5. Minor miscellaneous changes in format, etc. Appropriate corrections have been made but these changes are not material and are not itemized here. Changes/important items - in accordance with Official Minutes from October 1St, 88,15th, and 22nd Budget Sessions: Changes to the presented 2011 Budget documents include: 1. Fund balances in the Internal Service Funds (Fleet, IT, Vehicle Replacement) have been reworded to more accurately reflect available cash. 2. Initially, it was reported that the Medical Fund, Catastrophic Loss Fund, and Community Reinvestment Fund would be merged with the General Fund. It has since been determined that the Community Reinvestment Fund (#204) shall continue to exist independently, and as such has been reinstated in the budget. 3. The General Fund has a projected 2011 Fund Balance of 31%. Page 1 , TOWN op ESTES PARK._ % >Â· Â·: :.4.14%Â·t:*Â·t:~9*IC.~.#3~:..::.i *. .~:.. i..< : p j::}'tula~:j- 46':2...F.*4#.&*. ./ M*NFINANCEy#3>6 Memo 4. Sales tax for 2010 has been increased to $7,000,000, from $6,900,000. Sales tax for 2011 has been reduced by the amount of the vendor fee, from $7,233,000 to $7,000,000. 5. Employee recognition line items (27-06) have been restated to more accurately reflect allocation of staff. 6. The Other Post Employment Benefit line item of $45,470 in 101-1800 has been deleted. 7. Adjustments have been made to Finance Department (101-1500) revenues based upon forecasted 2011 agreements with the Fire and Local Marketing (LMD) Districts. 8. Other adjustments have been made per the agreement with the LMD. Most notably, there is now a transfer of $129,000 from the General Fund to the LMD. 9. With the reinstated Community Reinvestment Fund (CRF), items that had been moved into the General Fund were placed back into the CRF. This included the two grant- related projects (NEPA, transportation) in Engineering (101-2400) and the Transportation Hub project that was in Streets (101-3100). This resulted in reduction to both General Fund revenues and expenses of over $1,400,000. 10. The Street Improvement Plan (STIP) - 101-3100-431-35-51 - has been increased from the presented $370,000 to $400,000, which was the 2010 budgeted amount. 11. Amendments 60 and 61, and Proposition 101 failed in the November 2nd election. Therefore, no budget adjustments are necessary that would have resulted from the passing of said ballot issues. Staff remains keenly aware of the ever-increasing challenges presented in an economy with flat to declining revenues couple with increasing expenses. Staff is pleased to present a budget that attempts to address, where appropriate, stated Town goals, while continuing to maintain a 30% fund balance in the General Fund. Page 2 ' .0 TOWN OF ESTES PARK Financial Overview - All Funds - 2011 Budget Special Revenue Funds Inte General Community Conservation Open Community Fund Reinvestment Trust Space Services Fleet REVENUE Taxes $8,001,067 $ - $ - $ -$-$- Intergovernmental 1,457,500 1,422,000 30,000 200,000 15,540 0 ' Current 12,113 0 0 0 0 0 Miscellaneous 216,472 000 757,901 0 Charges for Services 83,939 0 0 0 552,137 295,000 Interest 70,250 23,000 800 4,000 2,500 2,050 Total Operating Revenues 9,841,341 1,445,000 30,800 204,000 1,328,078 297,050 Other sources Transfers-In from other funds 1,139,732 800,000 - - 1,445,000 - Sale of assets - - Bond/Loan Proceeds - - - - TOTAL REVENUES 10,981,073 2,245,000 30,800 204,000 2,773,078 297,050 EXPENDITURES Source of Supply - - - Personnel 4,882,347 - - 49,256 1,643,457 229,504 Operating & Maintenance 3,061,547 - 40,000 161 1,139,308 67,007 Capital 455,800 1,508,000 13,110 500,000 29,500 - Total Operating Expenditures 8,399,694 1,508,000 53,110 549,417 2,812,265 296,511 Debt Service - - Other uses Transfers/reserves 2,867,485 - - - TOTAL EXPENDITURES 11,267,179 1,508,000 53,110 549,417 2,812,265 296,511 NET SOURCE (USE) OF FUNDS (286,106) 737,000 (22,310) (345,417) (39,187) 539 FUND BALANCES, Beginning 3,830,010 $1,818,167 32,574 423,942 187,408 296,217 (unrestricted) FUND BALANCES, End of Year 3,543,904 $2,555,167 $10,264 $78,525 $148,221 $296,756 (unrestricted) . 0 TOWN OF ESTES PARK Financial Overview - All Funds - 2011 Budget mal Service Funds Fiduciary Funds Enterprise Funds Information Vehicle Police Light & % of Technology Replacement Pension Theater Power Water Total Total -$ - $ -$ - $-$- 8,001,067 26.63% 0 0 0 0 0 0 3,125,040 10.40% 0 0 0 0 0 0 12,113 0.04% 0 0 2,640 0 210,379 12,289 1,199,681 3.99% 457,795 278,526 0 0 12,564,144 3,276,066 17,507,607 58.26% 1,500 20,000 0 600 50,000 30,000 204,700 0.68% 459,295 298,526 2,640 600 12,824,523 3,318,355 30,050,208 100.00% - - - 3,384,732 459,295 298,526 2,640 600 12,824,523 3,318,355 33,434,940 - - - 5,922,716 160,561 6,083,277 21.04% 234,533 - - 2,241,477 1,302,466 10,583,040 36.60% 217,383 - 2,640 21,000 2,217,333 1,280,353 8,046,732 27.83% 20,000 464,000 - - 724,872 486,000 4,201,282 14.53% 471,916 464,000 2,640 21,000 11,106,398 3,229,380 28,914,331 100.00% - - - 448,319 429,830 878,149 - - - 1,023,467 116,265 4,007,217 471,916 464,000 2,640 21,000 12,578,184 3,775,475 33,799,697 (12,621) (165,474) - (20,400) 246,339 (457,120) (364,757) 197,797 2,070,457 335 435,696 3,863,538 1,783,654 14,939,794 $185,176 $1,904,983 $335 $415,296 $4,109,877 $1,326,534 14,575,037 2. TOWN OF ESTES PARK Financial Overview - General Fund - 2011 Budget General Community Building Legislative Judicial Executive Elections Finance Development Maintenance 1000 1100 1200 1300 1400 1500 1600 . 1700 REVENUE Taxes $8,001,067 $-$ -$-$ $ $ -$ - General (PILOTs, cigrtte, rent, etc) 264,085 - - - Grant related Departmental - 300 200 303,624 - 38,453 65,000 188,744 Interest 70,250 - - - - Iotal Operating Revenues 8,335,402 300 200 303,624 0 38,453 65,000 188,744 Other sources Transfers-In from other funds 1,139,732 - - - TOTAL REVENUES 9,475,134 300 200 303,624 - 38,453 65,000 188,744 EXPENDITURES Personnel 0 80,429 41,819 221,919 0 318,628 334,869 34,855 Operating & Maintenance 0 114,867 2,230 227,860 6,500 76,157 68,060 455,414 Capital 0 0 0 0 0 0 0 0 Total Operating Expenditures 0 195,296 44,049 449,779 6,500 394,785 402,929 490,269 Other uses Transfer - Community Services Fund 1,445,000 0 0 0 0 0 0 0 Transfer - Community Reinvestment Fund 800,000 0 0 0 0 0 0 0 Transfer - Local Marketing District 128,985 0 0 0 0 0 0 0 Transfer - Fire Services Fund 493,500 0 0 0 0 0 0 0 TOTAL EXPENDITURES 2,867,485 195,296 44,049 449,779 6,500 394,785 402,929 490,269 NET SOURCE (USE) OF FUNDS 6,607,649 (194,996) (43,849) (146,155) (6,500) (356,332) (337,929) (301,525) DEPT./FUND BALANCES, Beginning - (unrestricted) DEPT./FUND BALANCES, End (unrestricted) - $ (194,996) $ (43,849) $ (146,155) $ (6,500) $ (356,332) $ (337,929) $ (301,525) 3 . TOWN OF ESTES PARK Financial Overview - General Fund - 2011 Budget Employee Protective % of Benefits Subsidies Police Inspections Engineering Streets Parks Transportation 1800 1900 2100-75 2300 2400 3100 5200 5600 Total Total $$$ -$ $$$$- $8,001,067 81.30% - - 264,085 2.68% - - - 466,000 956,000 - - 1,422,000 14.45% 6,500 - 382,965 139,500 (465,900) (577,947) 2,500 - 83,939 0.85% - - - 70,250 0.71% 6,500 0 382,965 139,500 100 378,053 2,500 0 9,841,341 100.00% - - - - 1,139,732 6,500 - 382,965 139,500 100 378,053 2,500 - 10,981,073 0 0 2,534,229 316,003 51,576 389,708 558,312 0 4,882,347 58.13% 118,218 272,050 435,882 51,533 32,110 614,667 381,227 204,772 3,061,547 36.45% 0 0 2,300 0 0 450,000 3,500 0 455,800 5.43% 118,218 272,050 2,972,411 367,536 83,686 1,454,375 943,039 204,772 8,399,694 100.00% 0 0 0 0 0 0 0 0 1,445,000 0 0 0 0 0 0 0 0 800,000 0 0 0 0 0 0 0 0 128,985 0 0 0 0 0 0 0 0 493,500 118,218 272,050 2,972,411 367,536 83,686 1,454,375 943,039 204,772 11,267,179 (111,718) (272,050) (2,589,446) (228,036) (83,586) (1,076,322) (940,539) (204,772) (286,106) 3,830,010 $ (111,718) $ (272,050) $ (2,589,446) $ (228,036) $ (83,586) $ (1,076,322) $ (940,539) $ (204,772) $ 3,543,904 q . 11/04/10 Projected Statement of Revenues, Expenditures, and Fund Balance GeneraIFund Town of Estes Park - 2011 Budget Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues $9,546,220 $9,704,627 $9,833,537 $9,841,341 Expenditures Personnel Services Salaries 3,369,560 3,402,075 Benefits* 1,251,865 1,480,272 4,403,011 4,680,336 4,621,425 4,882,347 Operations and Maintenance 2,929,120 3,057,188 3,267,470 3,061,547 Total Current Expenses 7,332,131 7,737,524 7,888,895 7,943,894 Capital 127,457 555,800 996,138 455,800 Subtotal 7,459,588 8,293,324 8,885,033 8,399,694 Rollovers 0 557,163 0 0 Total Expenses $8,850,487 $8,885,033 $8,399,694 $7,459,588 Excess (deficiency) of revenues over expenditures 2,086,631 854,140 948,504 1,441,647 Other financing uses (cont/transfers out) (3,271,254) (2,908,000) (2,918,500) (2,867,485) Other financing sources (transfers in) L&P/Water 1,075,566 1,115,162 1,114,456 1,139,732 Catastrophic Loss Fund (closure) 0 0 1,440,920 0 Medical Insurance Fund (closure) 0 0 163,364 0 Increase (decrease) in fund balance (109,059) (938,698) 748,744 (286,106) (Estimated) beginning fund balance 4,631,244 4,522,186 4,522,186 5,270,930 (Estimated) ending fund balance $4,522,186 $3,583,487 $5,270,930 $4,984,824 11/04/10 Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Town of Estes Park - 2011 Budget Original Budget Revised Budget Budget 2009 2010 2010 2011 Fund Balance Components Total General Fund Balance 5,270,930 4,984,824 Catastrophic Loss components + TABOR calculation 525,000 525,000 EPHA loan 268,939 268,939 Nonspecified 646,981 646,981 Total restrictions/commitments 1,440,920 1,440,920 Unrestricted Fund Balance 3,830,010 3,543,904 Gen fund bal/(Total Expenses + Transfers Out) 42% 30% Â· 32% 31% * Benefits ~ Benefits as a % of salaries: FICA/medicare , 7.65%; retirement avg 11.0%; insurances -23.3% (Medical/life/dental/vision/EAP/workers comp) Fund cash flow summary Total monies in $10,621,784 $10,819,789 $12,552,277 $10,981,073 total monies out $10,730,842 $11,758,487 $11,803,533 $11,267,179 net change in cash position ($109,059) ($938,698) $748,744 ($286,106) . . D General Fund Revenue Detail Town of Estes Park - 2011 Budget Original Budget Revised Budget Budget 2009 2010 2010 2011 Taxes $7,796,995 $7,919,485 $7,977,453 $8,001,067 Intergovernmental 40,278 35,145 35,984 35,500 (cigarette, mineral) Current 11,866 12,500 12,500 12,113 (rentals) Miscellaneous 205,421 214,027 214,027 216,472 (Ileu of taxes) Interest 16,007 42,280 31,000 70,250 Departmental revenues 1,475,653 1,481,190 1,562,573 1,505,939 Subtotal 9,546,220 9,704,627 9,833,537 9,841,341 Proceeds from: EPHAIoan 0 0 0 0 Transfers Light & Power 958,589 998,897 999,456 1,023,467 Water 109,060 116,265 115,000 116,265 Fire Fund 7,917 0 0 0 Community Reinvestment 0 0 0 0 Catastrophic Loss 0 0 1,440,920 0 Medical Fund 0 0 163,364 0 Total transfers 1,075,566 1,115,162 2,718,740 1,139,732 Total Revenue $10,621,786 $10,819,789 $12,552,277 $10,981,073 inc/dec over prior year -14% 2% 16% .13% Revenue detail Taxes Property $307,124 $330,073 $330,073 $335,000 Ownership - license plate fees 22,483 31,710 18,600 25,000 Sales - General 6,852,574 6,900,000 7,000,000 7,000,000 Sales - vehicles sold in EP 1,623 3,171 2,025 2,500 Use - vehicles sold outside EP 173,166 184,976 157,200 165,000 Prop tax - late pmnt fees 1,778 1,321 1,321 1,300 Telephone franchise 15,864 21,140 21,140 22,000 Natural gas franchise 105,128 137,411 137,411 137,500 Cable TV franchise 71,570 52,850 52,850 53,000 Electric franchise 189,947 198,809 198,809 201,743 Water franchise 55,738 58,024 58,024 58,024 7,796,995 7,919,485 7,977,453 8,001,067 Departmental Revenues Legislative 731 317 428 300 Judicial 211 264 264 200 Executive 344,097 317,101 319,010 303,624 Elections 18,972 0 0 0 Finance/Administration 25,221 27,328 37,272 38,453 Community Planning 90,028 63,949 68,360 65,000 Buildings 189,443 191,651 181,315 188,744 Benefits 0 0 0 6,500 Community Service 20,000 0 0 0 Police 309,205 389,833 390,991 382,965 Protective Inspections 157,415 136,882 137,857 139,500 Engineering 187 476 476 100 Streets 306,418 347,364 420,575 378,053 Parks 8,025 6,025 6,025 2,500 $1,475,653 $1,481,190 $1,562,573 $1,505,939 7 ' D GeneraIFund Expense by Department Town of Estes Park - 2011 Budget Original Revised Budget Budget Budget 2009 2010 2010 2011 Legislative (1100) $159,004 2.196 $180,355 2.0% $176,557 2.0% $195,296 2.3% Judicial (1200) 40,725 0.5% 43,772 0.5% 41,365 0.5% 44,049 0.5% Executive (1300) 428,107 5.7% 430,145 4.9% 434,244 4.9% 449,779 5.4% Elections (1400) 0 0.0% 18,600 02% 18,600 0.2% 6,500 0.196 Finance (1500) 316,871 4.2% 354,977 4.0% 367,312 4.1% 394,785 4.7% Community Development (1600) 370,334 5.0% 399,591 4.5% 399,420 4.5% 402,929 4.896 Buildings (1700) 523,801 7.0% 491,864 5.696 499,296 5.696 490,269 5.896 Employee Benefits (1800) 27,217 0.4% 34,000 0.4% 30,600 0.3% 118,218 1.4% Community Service Grants (1900) 398,991 5.3% 317,400 3.6% 317,400 3.6% 272,050 3.296 Police Patrol(2100) 1,808,897 24.2% 1,877,427 21.2% 1,890,115 21.3% 1,958,994 23.3% Dispatch (2155) 711,484 9.5% 796,275 9.0% 718,440 8.1% 746,674 8.9% Community Service (2175) 226,956 3.0% 287,793 3.3% 280,712 3.2% 266,743 3.296 Protective Inspections (2300) 369,266 5.0% 356,941 4.0% 359,808 4.0% 367,536 4.4% Engineering (2400) 84,142 1.1% 123,980 1.496 127,789 1.496 83,686 1.0% Streets (3100) 1,004,361 13.5% 1,983,286 22.4% 2,059,233 23.2% 1,454,375 17.3% Parks (5200) 822,125 11.0% 976,526 11.0% 976,587 11.0% 943,039 11.2% Transportation (5600) 167,306 2.296 177,555 2.0% 187,555 2.196 204,772 2.4% Subtotal 7,459,588 100.0% 8,850,487 100.0% 8,885,033 100.0% 8,399,694 100.0% Transfers/Contingencies Community Reinvestment 500,000 4.7% 800,000 6.8% 800,000 6.8% 800,000 7.196 Museum . 244,950 2.396 285,000 2.4% 285,000 2.4% incl in CSF - Senior Center 155,804 1.5% 160,000 1.4% 160,000 1.4% incl in CSF - CVB/CSF 1,870,000 17.4% 1,180,000 10.0% 1,180,000 10.0% 1,445,000 12.8% Fire Services 300,500 2.8% 483,000 4.196 493,500 4.2% 493,500 4.4% Local Marketing District 0 0.0% 0 0.0% 0 0.0% 128,985 1.1% EPURA 200,000 1.9% 0 0.0% 0 0.0% 0 0.0% 3,271,254 30.5% 2,908,000 24.7% 2,918,500 24.7% 2,867,485 25.4% Total Expenditures $10,730,842 100.0% ** $11,758,487 100.0% $11,803,533 100.0% $11,267,179 100.0% inc/dec over prior year -8% 10% 10% -5% ** 2010 Original budget includes rollovers of $557,163 . GeneraIFund Legislative, #101-1100 (Mayor & Town Board) Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Mayor and Board of 6 Town Trustees provide broad policy direction. * Develop strategic plans as necessary * Serve as the quasi judicial body in matters related to the Estes Valley Development Code and as the local liquor licensing authority * Reappoint advisory committees annually * Town Board approves budget annually Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $29,270 $31,450 Benefits 41,834 48,979 $58,877 $64,501 $71,104 $80,429 Operations & Maintenance 100,127 115,854 105,453 114,867 Total Current Expenses 159,004 180,355 176,557 195,296 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $159,004 $180,355 $176,557 $195,296 inc/dec over prior year 46% 13% -2% 11% Revenues 731 317 428 300 Personnel Levels Mayor 1.00 1.00 1.00 1.00 Trustees 6.00 6.00 6.00 6.00 Operations & Maintenance Ord./Plans/studies as needed 3,440 8,200 8,647 8,200 Volunteer Recognition 13,884 10,800 10,800 10,800 Education/Training 17,097 23,000 18,000 18,000 Citizen's Information Academy 1,133 1,500 1,500 1,500 Dues/subscriptions 10,433 10,454 10,454 10,454 Pride Awards 2,525 4,000 4,000 4,000 Mayors contingency fund* 48,384 45,000 35,000 45,000 * 2010 revised - $10,000 moved to transportation . b Town of Estes Park Detail budget information Legislative 101-1100-411 (Mayor and Board) 2011 Account Account Name Budget Number Detail 2 21-01 Property 161 21-02 Liability Insurance Premiums 163 3,000 22-04 Ordinance Revision Fees 5,200 22-98 Plans/studies as needed Professional Services/Feds 8,200 1,700 26-01 Office Supplies 300 26-02 Postage 300 26-03 Printing/Forms 10,800 26-17 Volunteer Recognition Luncheon 11,500 26-17 Catering/Special Circumstances Materials and Supplies 24,600 19,500 27-04 Education/Training details 11,500 27-04 5 out of state 6,500 27-04 5 in state 1,500 27-04 CIA class 10,454 27-05 Dues/subscriptions details 7,378 27-05 Colo Municipal League 1,117 27-05 National League Cities 1,650 27-05 Colo Assoc of Ski Towns 309 27-05 Other dues/sub as needed 1,000 27-06 Employee Recognition 750 27-07 Mileage Reimbursement Job Performance Expenses 31,704 Utility Expenditures 1,200 28-01 Telephone Other Current Expenses 4,000 29-40 Pride Awards Mayor's Contingency 45,000 60-01 Contingency Fund for Mayor Total Operations & Maintenance Costs 114,867 Capital Equipment O 10 â‚¬ General Fund Judicial, #101-1200 (Municipal Court) : Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Provide fair and impartial application of Town codes to include the model traffic code * Manage and review sentencing of offenders * Assist with certification of municipal election results * Provide for the swearing-in of Town elected officials Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $31,686 $33,845 Benefits 7,443 7,974 $39,784 $41,705 $39,129 $41,819 Operations & Maintenance 941 2,067 2,236 2,230 Total Current Expenses 40,725 43,772 41,365 44,049 Capital 0 0 0 0 TotaIExpenses $40,725 $43,772 $41,365 $44,049 inc/dec over prior year -1% 7% 2% 6% Revenues 211 264 264 200 Personnel Levels Judge 0.50 0.50 0.50 0.50 Court Clerk 0.50 0.50 0.50 0.50 Assistant Judge contracted contracted contracted contracted 5% salary increase by ordinance in even-numbered years (next = '12) Town of Estes Park Detail budget information Judicial 101-1200-412 (Municipal Court) 2011 Account ~ Account Name Budget Number Justification 211 21-02 Liability Insurance Premiums 211 Prof services/fees 250 22-98 Translator fees ~ 167 26-01 Office Supplies 128 26-02 Postage 69 26-17 Printing/Forms Materials and Supplies 364 749 27-04 Education/Training 576 27-05 Member Dues/Subscriptions (Bar Assoc, Clerk/Judge Assoc) 80 27-06 Employee recognition (1 @ $80) emp rec contingency for cont. judge Job Performance Expenses 1,405 Total Operations & Maintenance Costs 2,230 Capital Equipment O (Z General Fund Executive, #101-1300 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Implementation of Town Board goals and strategic plan(s) * Provide operational oversight of Town Departments * Supervise enforcement of laws and ordinances ' Maintain official documents and records * Oversight of legal publications * Minutes for Town Board and Committee meetings * Preparation and monitoring of annual budget * Manage business and liquor licensing * Oversight of public information programs and publications e * Serve or facilitate as liaison between Town and community groups as needed * Staff support to the Mayor and Town Board of Trustees Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $168,650 $166,552 Benefits 48,933 55,367 $199,327 $218,016 $217,583 $221,919 Operations & Maintenance 228,781 212,129 216,661 227,860 Total Current Expenses 428,107 430,145 434,244 449,779 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $428,107 $430,145 $434,244 $449,779 inc/dec over prior year 26% 0% 1% 4% Revenues 344,097 317,101 319,010 303,624 Liquor occupation licenses 55,502 52,851 52,851 51,624 General occupation licenses 255,730 264,250 264,250 250,000 Other 32,865 0 1,909 2,000 Personnel Levels Town Administrator 0.38 0.38 0.38 0.38 Deputy Town Administrator 0.38 0.38 0.38 0.38 Town Clerk 0.38 0.38 0.38 0.38 Deputy Town Clerk 0.38 0.38 0.38 0.38 Public Information Officer 0.38 0.38 0.38 0.38 Secretary 111 (PT) 0.38 0.38 0.38 0.38 Operations & Maintenance Legal 90,000 90,000 90,000 90,000 ITServices 29,652 40,699 40,699 40,699 Newsletter 5,000 5,000 5,500 5,500 Annual report 1,700 1,700 1,700 1,700 LMD Expenses 17,750 0 0 0 Department assessment 20,000 0 0 0 Furniture/fixtures 2,164 0 0 0 Education/training 17,500 23,000 23,582 21,000 I3 Town of Estes Park Detail budget information Executive 101-1300-413 2011 Account Account Name Budget Number Justification 168 21-01 Property 1,058 21-02 Liability Insurance Premiums 1,226 750 22-07 Recording Fees 90,000 22-08 Legal 40,699 22-09 IT Services 3,700 22-98 Public information as needed 5,500 22-98 Newsletter 1,700 22-98 Annual report 7,000 22-98 Website mgt 12,000 22-98 Citizen survey Professional Services/Fees 161,349 Publication Fees 2,500 234)1 Publishing 6,583 25-01 Phone 500 25-01 Clerk's index 1,100 25-01 Copy machine maintenance Maintenance Contracts 8,183 5,000 26-01 Office Supplies 7,000 26-02 Postage (incl. Newsletter - $2,700) 1,500 26-03 Printing/Forms 100 26-04 Freight/Shipping 6,000 26-17 Catering/Special Circumstances 5,400 26-33 Data Processing Equipment (Deputy Town Administrator, Materials and Supplies 25,000 Town Clerk desktops) . 21,000 27-04 Education/Training 12,500 27-04 Out of state (5) 7,500 27-04 In state (5) 1,000 27-04 misc training 2,952 27-05 Member Dues/Subscriptions 202 27-05 Newspapers 90 27-05 Colo Muni Clerks Assoc 250 27-05 Intl Inst of Muni Clerks 1,000 27-05 Intl City/Cty Mgrs Assoc 65 .27-05 Colo City/Cty Mgrs Assoc 215 27-05 Colo Assoc of Transit Agencies It( Town of Estes Park Detail budget information Executive 101-1300-413 2011 Account Account Name Budget Number Justification 275 27-05 Rotary - TA 75 27-05 Colo Public Info Officers Assoc 80 27-05 Nat Info Officers Assoc 375 27-05 3 City/Cty Cmnctn/Mkt Assoc 325 27-05 Misc 2,350 27-06 Employee Recognition 720 27-06 9 Dept heads 360 27-06 4.5 employees @ $80 1,270 27-06 127 employees @ $10 700 27-07 Mileage Reimbursement Job Performance Expenses 27,002 Utility Expenditures 2,600 28-01 Telephone Total Operations & Maintenance Costs ~ 227,860 Capital Equipment O GeneraIFund Elections, #101-1400 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Provide administrative oversight of all municipal elections to include regular elections and special elections as called Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services $O $O 50 $O Operations & Maintenance - 18,600 18,600 6,500 Total Current Expenses 0 18,600 18,600 6,500 Capital 0 0 0 0 Total Expenses $0 $18,600 $18,600 $6,500 inc/dec over prior year -100% 0% 0% -65% Revenues Reimbursement from Local Marketing District Election - Nov 2008 18,972 0 0 0 Personnel Levels none i 6 . Town of Estes Park Detail budget information Elections 101-1400-414 2011 Account Account Name - Budget Number Justification Professional Services/Fees 600 22-25 Judges Publication Fees 100 23-01 Publishing 26-01 Office Supplies 4,100 26-01 Municipal election 1,500 26-02 Postage Materials and Supplies 5,600 Catering/Special Circumstances 200 26-17 Catering Total Operations & Maintenance Costs 6,500 Capital Equipment O 1-7 GeneraIFund Finance, #101-1500 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Act as a "front desk" for Town Hall - information/billing requests, phone answering Generate, process and manage utility billing process I Process personnel activity, risk management * Provide internal/external reports to staff, public, board, other interested parties * Budget and CAFR preparation/presentation I Manage cash flow, accounts payable/receivable functions * Provide services forother governmental entities (EPURA, EVRPD, EVPLD),including Fire Services Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $206,856 $222,163 Benefits 77,696 96,465 $249,004 $279,351 $284,552 $318,628 Operations & Maintenance 67,867 75,626 82,760 76,157 Total Current Expenses 316,871 354,977 367,312 394,785 Capital 0 0 0 0 Total Expenses $316,871 $354,977 $367,312 $394,785 inc/dec over prior year 21% 12% 16% 7% Revenues 25,221 27,328 37,272 38,453 EVFPD accounting 0 5,000 15,000 7,900 EVPLD accounting 21,145 21,144 21,144 21,778 LETA admin fee 3,319 0 0 3,775 LMD admin fee 0 1,128 1,128 5,000 Miscellaneous counter sales/services 300 56 0 0 Personnel Levels* Finance Officer 0.50 0.55 0.55 0.60 Administrative Clerk 0.19 0.14 0.14 0.10 Accounts Payable/Utility Billing Specialist 0.54 0.57 0.57 0.60 Accountantl 0.50 0.55 0.55 0.60 Accounting Manager 0.50 0.55 0.55 0.60 Human Resources Manager 0.36 0.48 0.48 0.60 Payroll/HR Technician 0.60 0.60 0.60 0.60 *2011 is final year of 6-yr migration of staff costs from utilities to Finance to more accurately reflect activity/tasks Operations & Maintenance Auditing 5,625 7,453 7,453 7,453 (split between Finance, L&P, Water) IT Services 29,652 28,729 28,729 28,729 Education/training 5,245 6,020 1,770 8,020 Dues/subscriptions 1,832 1,909 1,813 1,909 Is Town of Estes Park Detail budget information Finance 101-1500-415 2011 Account Account Name Budget Number Justification 6 21-01 Property 1,217 21-02 Liability Insurance Premiums 1,223 7,453 22-01 Auditing 250 22-08 Legal 28,729 22-09 IT Services 700 22-10 Bank fees 6,300 22-11 County Treasurer (collection fees for sales tax, etc.) 4,556 22-98 Other 531 22-98 Govt Finance Officers Assoc (GFOA) Application fee for award 3,900 22-98 Courier service 125 22-98 Workers comp policy fee Professional Services/Fees 47,988 Publication Fees 1,250 23-01 Publishing 4,183 25-01 Phone System Maintenance Contracts 4,183 2,000 26-01 Office Supplies 3,244 26-02 Postage 2,500 26-03 Printing/Forms (Budgets) 115 26-04 Freight/Shipping 1,000 26-17 Catering/Special Circumstances 500 26-23 Office Furniture file cabinets, counter efficiency 100 26-33 Data processing equipment Materials and Supplies 9,459 8,020 27-04 Education/Training 6,000 27-04 GFOA/RM Leadership 1,136 27-04 8 in-state classes 100 27-04 GFOA resource material 284 27-04 HR class 500 27-04 H.T. E. (acct software) conference 1,909 27-05 Member Dues/Subscriptions 90 27-05 GFOA national 150 27-05 GFOA state 19 Town of Estes Park Detail budget information Finance 101-1500-415 2011 Account Account Name Budget Number Justification 164 27-05 SHRM (Soc HR Mgmt) 480 27-05 Colo/Ntl HR issues 450 27-05 FMLA Handbook 500 27-05 HR Caf@ (21 Bus publishing) 75 27-05 Notary renewal 720 27-06 Employee Rec (9 FTE @ $80) 250 27-07 Mileage Reimbursement Job Performance Expenses 10,899 Utility Expenditures 1,155 28-01 Telephone Total Operations & Maintenance Costs 76,157 Capital Equipment O 2O 0 1 General Fund Community Development, Protective Inspection Summary (1600, 2300) Town of Estes Park - 2011 Budget SCOPE OF SERVICES * see 1600 and 2300 for departmental details Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $446,971 $439,143 Benefits 188,010 211,729 $631,101 $633,381 $634,981 $650,872 Operations & Maintenance 108,499 123,151 124,247 119,593 Total Current Expenses 739,600 756,532 759,228 770,465 Capital 0 0 0 0 Total Expenses $739,600 $756,532 $759,228 $770,465 inc/dec over prior year -2% 2% 3% 1% Revenues Community Development (1600) 90,028 63,949 68,360 65,000 Protective inspections (2300) 157,415 136,882 137,857 139,500 Total 247,443 200,831 206,217 204,500 Zl ,. GeneraIFund Community Development, #101-1600 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Administer Development Code * Administer Improvement Agreements * Code Compliance * Code Maintenance * GIS: zoning, annexations, existing land-use inventory, parcel map, new subdivisions, hazards mapping * Land-use Consultation (walk-in and by-appointment) * Long-Range Community Planning (as workload allows) * Maintain Web Pages * Maintain Zoning Map * Public Information Services: mailings and public notices, publications * Records keeping: land-use apbrovals, annexations, rezoning, variances * Staff to Planning Commission and Board of Adjustment Original Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $227,380 $223,819 Benefits 97,608 111,050 $307,065 $327,215 $324,988 $334,869 Operations & Maintenance 63,270 72,376 74,432 68,060 Total Current Expenses 370,334 399,591 399,420 402,929 Capital 0 0 0 0 Total Expenses $370,334 $399,591 $399,420 $402,929 inc/dec over prior year -2% 8% 8% 1% Revenues (totals) 90,028 63,949 68,360 65,000 Larimer County IGA planner's salary 46,270 44,000 37,694 40,000 Larimer County IGA plan reviews 2,517 0 0 0 Application fees 38,912 18,449 28,000 24,500 Guarantee release fees 0 1,000 1,000 0 Other 2,329 500 1,666 500 Personnel Levels Community Development Director 0.75 0.75 0.75 0.75 Plannerll 2.00 2.00 2.00 2.00 Secretary 111 0.75 0.75 0.75 0.75 Plans Examiner (moved to 101-2300) 0.00 0.00 6.00 0.00 Operations & Maintenance Planning Outsourcing 0 0 0 0 Legal 27,360 31,500 31,500 27,500 IT Services 9,884 9,576 9,576 9,576 Application publications 1,262 1,000 1,000 1,000 Maintenance contracts 4,872 6,634 6,634 6,620 Data processing software/equipment 100 1,600 1,600 0 Education/training 3,454 4,380 4,380 4,000 Member dues/subscriptions 3,405 3,800 3,500 3,800 Interest on deposits 25 500 2,000 500 2 1 Town of Estes Park Detail budget information Community Development 101-1600-416 2011 Account Account Name Budget Number Justification 120 21-01 Property 1,464 21-02 Liability Insurance Premiums 1,584 27,500 22-08 Legal 9,576 22-09 IT Services 1,000 22-35 Applications (Town and County notices) Professional Services/Fees 38,076 Publication fees 300 23-01 Publication fees Lease 3,300 24-03 Copy machine lease 2,950 25-01 Copy charges -planning dept 676 25-01 Copy charges - other users 1,794 25-01 Telephone system 1,200 25-01 OCE printer Maintenance Contracts 6,620 2,000 26-01 Office Supplies 1,500 26-02 Postage 500 26-03 Printing/Forms 2,000 26-17 Catering/Special Circumstances 1,600 26-32 Software (ARC 9 mtc) Materials and Supplies 7,600 4,000 27-04 Education/Training 1,000 27-04 Amer Inst of Cert Planners - Cont Ed 2,790 27-04 Rocky Mtn Land Use conference 210 27-04 Educational videos/supplies 3,800 27-05 Member Dues/Subscriptions 1,560 27-05 Amer Planning Assoc (APA) - staff 500 27-05 APA-PC 1,300 27-05 APA - subscriptions 375 27-05 Amer Assoc of Landscape Architects 45 27-05 EP Trail Gazette 20 27-05 Other dues/subscriptions as needed 280 27-06 Employee Recognition (3.5 @ $80) 1,000 27-07 Mileage Reimbursement Job Performance Expenses 9,080 Z3 . 1 Town of Estes Park Detail budget information Community Development 101-1600-416 2011 Account Account Name Budget Number Justification Utility Expenditures 1,000 284)1 Telephone Interest on Deposits 500 29-06 Interest on Deposits Total Operations & Maintenancetosts 68,060 Capital Equipment O 2-4 I . General Fund Buildings, #101-1700 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services include: exterior and interior, HVAC, Utilities and Elevator maintenance, cleaning contracts. * Records management: maintenance records, asbuilt, mechanical equipment, warranties Revised Budget Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $25,915 325,420 Benefits 8,281 9,435 $32,594 $33,987 $34,196 $34,855 Operations & Maintenance 491,208 452,029 465,100 455,414 Total Current Expenses 523,801 486,016 499,296 490,269 Capital 0 0 0 0 Rollovers 0 5,848 0 0 Total Expenses $523,801 $491,864 $499,296 $490,269 inc/dec over prior year 27% -6% -5% -2% Revenues (totals) 189,443 191,651 181,315 188,744 Building rent 130,201 130,201 130,201 146,503 Employee housing rent 59,242 61,450 51,114 42,241 Personnel Levels Director of Public Works 0.14 0.14 0.14 0.14 Public Works Project Manager 0.16 0.16 0.16 0.16 Operations & Maintenance Insurance premiums (prop/liab) 19,254 19,578 22,573 24,153 Maintenance contracts 175,311 197,812 197,812 195,000 (windows, restrooms, police dept, muni bldg & board room, mechanical, carpets, elevator, small copier) Building maintenance 131,320 99,036 99,036 94,810 Janitorial supplies 21,407 25,000 25,000 25,000 Utilities 100,184 102,600 102,600 102,600 Capital 0 0 0 0 25- . 6 Town of Estes Park Detail budget information Buildings 101-1700-417 2011 Account Account Name Budget Number Justification 22,148 21-01 Property 2,005 21-02 Liability Insurance Premiums 24,153 Rentals 12,501 24-02 Real property (rental prop from L&P/H2O) 195,000 25-01 Maintenance contracts 67,260 25-01 Municipal buildings (janitorial) 64,000 25-01 Public restrooms (janitorial) 3,500 25-01 Shops 35,000 25-01 Mechanical 11,000 25-01 Carpets 2,400 25-01 Elevators 1,500 25-01 Copiers 1,060 25-01 Telephone system 9,280 25-01 Minor/misc maintenance/janitorial 94,810 25-02 Buildings Maintenance Contracts 289,810 500 26-01 Office Supplies 25,000 26-05 Janitorial supplies 500 26-23 Furniture/fixtures Materials and Supplies 26,000 Education and Training 350 24-04 Education and Training 2,500 28-02 Natural gas 85,000 28-03 Electrical energy 5,100 28-04 Water 10,000 28-05 Sewer Utility Expenditures 102,600 Total Operations & Maintenance Costs 455,414 Capital Equipment 0 32-22 Building remodeling 26 General Fund Employee Benefits, #101-1800 Town of Estes Park - 2011 Budget PURPOSE This division provides for employee recognition, motivation and events. In 2011, the department will absorb the costs from the #606 (Medical) Fund. Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services $0 50 $0 $0 Operations & Maintenance 27,217 34,000 30,600 118,218 Total Current Expenses 27,217 34,000 30,600 118,218 Capital 0 0 0 0 Total Expenses $27,217 $34,000 $30,600 $118,218 inc/dec over prior year 9% 25% 12% 286% Revenues 0 0 0 6,500 (3% fee for administering policies for Estes Valley Library District, Estes Valley Fire Protection District, Estes Park Housing Authority) Personnel Levels none Operations & Maintenance Post Employment Insurance* 0 0 0 66,118 (3 current, 3 eligible) Benefit Consultant Fee* 0 0 0 25,000 Actuarial Fee* 0 0 0 100 Wellness Benefit 0 0 0 1,000 Catering (2011 = holiday party) 16,860 17,000 17,000 12,000 Employee recognition (longevity) 1,857 2,000 2,000 2,000 Employee Home Ownership 8,500 15,000 10,750 12,000 (2011: Town contributes $250/participant/month; currently 3 participants - 1 additional participant anticipated. Employee must contribute minimum of $95/pay period) *moved from #606 (Medical) Fund 2.7 Town of Estes Park Detail budget information Employee benefits 101-1800-418 2010 Account Account Name Budget Number Justification 38,210 14-60 Post employment insurance (3 current) 27,908 14-60 Post employment insurance (3 eligible) 1,000 14-80 Wellness Benefit Employer Benefits 67,118 25,000 22-28 Benefit consultant 100 22-90 Actuarial study Prof. services/fees 25,100 26-17 Catering/Special Circumstances 12,000 26-17 Holiday Party Materials and Supplies 12,000 2,000 27-06 Employee recognition (longevity) 12,000 27-11 Employee home ownership Job Performance Expenses 14,000 (3 current, 1 anticipated) Total Operations & Maintenance Costs 118,218 Capital Equipment 0 26 General Fund Community Services, #101-1900 Town of Estes Park - 2011 Budget SCOPE OF SERVICES The Community Services department is the source of Town assistance to various community organizations. Contingent uponfunding availability, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Library District. Fund appropriation is -5% of prior year's sales tax collection estimate. Original Budget Revised Budget Budget 2009 2010 2010 2011 Arts & Education $6,000 $5,500 $5,500 $4,800 Transportation 27,500 26,000 26,000 26,000 Housing* 177,000 168,400 168,400 136,000 E.P. Library District 27,600 0 0 0 Youth 49,891 42,000 42,000 39,600 Food Tax Refund 17,500 20,000 20,000 17,500 Human Services 45,500 47,000 47,000 39,800 Sister City Program 9,000 8,500 8,500 8,350 N/P-EVFPD 39,000 0 0 0 subtotal: $398,991 $317,400 $317,400 $272,050 Total $398,991 $317,400 $317,400 $272,050 inc/dec over prior year -31% -20% -20% -14% (not counting EPHA loan) Revenues (from grant funding) 20,000 0 0 0 Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups/agencies 2011 funding = 2010 funding less $32,000 reduction to Estes Park Housing Authority (EPHA), less 5%. (($317,400 - 32,500) - -555) 2009 2010 2010 R 2011 Allocation to be determined 313,703 317,400 317,400 270,750 Arts & Education Art Center of EP 0 800 800 700 Chamber Music Society of Estes Park 1,000 800 800 700 Cultural Arts Council of EP 1,000 0 0 400 EP Historical Society (Heritage Fest) 0 1,500 1,500 0 EP Repertoire Theater Company 1,000 0 0 700 Estes Park Jazz Big Band 1,000 800 800 700 Estes Park Village Band 1,000 800 800 700 Oratorio Society of Estes Park 1,000 800 800 700 Stanley Museum 0 0 0 200 6,000 5,500 5,500 4,800 Transportation Special transit 27,500 26,000 26,000 26,000 27,500 26,000 26,000 26,000 Housing Estes Park Housing Authority 170,000 161,500 161,500 129,500 Estes Housing Assistance Program 0 1,900 1,900 1,500 Habitat for Humanity of Estes Valley 7,000 5,000 5,000 5,000 177,000 168,400 168,400 136,000 Z9 . 1 GeneraIFund Community Services, #101-1900 Town of Estes Park - 2011 Budget SCOPE OF SERVICES The Community Services department is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Ubrary District. Fund appropriation is-5% of prior year's sales tax collection estimate. Original Budget Revised Budget Budget ' 2009 2010 2010 2011 E.P. Ubrary District 27,600 0 0 0 Youth BACers (Bobcat Athletics) 0 0 0 3,800 Circle of Friends Montessori School 4,800 5,000 5,000 0 Cub and Boy Scout Program 2,591 0 0 0 Estes Park Learning Place 2,500 2,000 2,000 1,800 Estes Valley Inv in Childhood Success 28,000 26,000 26,000 25,800 PACK 6,500 4,000 4,000 3,800 Partners Mentoring of Larimer County 4,000 3,800 3,800 3,600 Partnership of EP Nonprofit Resource 1,500 1,200 1,200 800 49,891 42,000 42,000 39,600 Food Tax Refund 17,500 20,000 20,000 17,500 Human Services American Legion Post 119 0 1,500 1,500 0 Audio Information Network of CO 500 500 500 500 Crossroads Ministry of Estes Park 20,000 19,000 19,000 18,850 Estes Park Gun & Archery Club 5,000 3,000 3,000 1,600 Estes Park Salud Foundation 20,000 19,000 19,000 18,850 EV Victims Advocates 2008 adjustment (20,000) 0 0 0 Estes Valley Victim Advocates 20,000 4,000 4,000 0 45,500 47,000 47,000 39,800 Estes Park Sister Cities Association 9,000 8,500 8,500 8,350 N/R - EVFPD 39,000 0 0 0 : $398,991 $317,400 $317,400 $272,050 3O General Fund Police, #101-2100, 2155, 2175 (summary) Town of Estes Park - 2011 Budget SCOPE OF SERVICES Summary of 2100, 2155, 2175 Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $1,735,960 $1,766,982 Benefits 629,931 767,247 $2,257,074 $2,434,542 $2,365,891 $2,534,229 Operations & Maintenance 464,134 496,369 518,376 435,882 Total Current Expenses 2,721,208 2,930,911 2,884,267 2,970,111 Capital 26,130 5,000 5,000 2,300 Rollovers 0 25,584 0 0 Total Expenses 2,747,338 2,961,495 2,889,267 2,972,411 inc/dec over prior year 6% 8% 5% 3% Revenues Police (2100) $113,701 $108,907 $108,279 $104,325 Communications (2155) 139,349 174,571 175,000 202,328 Com Svcs (2175) 56,155 106,355 107,712 76,312 $309,205 $389,833 $390,991 $382,965 3i / 1 GeneraIFund Police (Patrol), #101-2100 Townof Estes Park - 2011 Budget SCOPE OF SERVICES * Patrol: 24-hour patrol services, criminblinvestigations, accident investigation, traffic enforcement, Dul enforcement, zone policing, neighborhood watch, vacation checks, crime prevention, traffic studies, special events, accident investigation for Town, ERT/SEU (specialty unit) * Investigations: felony crimes, internal affairs, drug task force assignmeht, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police officer training, parking enforcement * Police Administration: LCMH board member, community presentations, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services , Salaries $1,093,012 $1,132,818 Benefits 406,060 485,389 $1,409,448 $1,484,452 $1,499,072 $1,618,207 Operations & Maintenance 373,319 376,910 386,043 338,487 Total Current Expenses 1,782,768 1,861,362 1,885,115 1,956,694 Capital 26,130 5,000 5,000 2,300 Rollovers 0 11,065 0 0 Total Expenses 1,808,897 1,877,427 1,890,115 1,958,994 inc/dec over prior year 6% 4% 4% 4% Revenues (totals) . . 113,701 108,907 108,279 104,325 Licenses/permits/fines 1,853 1,800 1,800 2,000 Federal grants 3,953 0 3,543 3,535 Capital grants 6,870 0 15,438 14,438 Charges for services 1,340 1,000 1,000 1,000 Court fines 49,759 45,500 43,100 40,600 Other event coverage, charities, (Chief's golf tourney*) 49,926 60,607 43,398 42,752 *The Chief's Golf Tournament is a pass-through event where revenues and expenses offset to a net $0. Personnel Levels Police'Chief 1.00 1.00 1.00 1.00 Secretary 111 1.00 1.00 1.00 1.00 Police Commander 1.00 1.00 1.00 1.00 Patrol Sergeant 2.00 2.00 2.00 2.00 Investigator(s) 2.00 2.00 2.00 2.00 Patrol Officers 10.00 10.00 10.00 10.00 Community Services 6fficer 0.00 0.00 0.00 1.00 (moved from 101-2175) Operations & Maintenance Insurance (prop/liability) 36,253 37,625 28,952 30,978 37- GeneraIFund Police (Patrol), #101-2100 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Patrol: 24-hour patrol services, criminal investigations, accident investigation, traffic enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention, tramc studies, special events, accident investigation for Town. ERT/SEU (specialty unit) * Investigations: felony crimes, internal affairs, drugtask forceassignment juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police officer training, parking enforcement , * Police Administration: LCMH board member, community presentations, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements Original Budget Revised Budget Budget 2009 2010 2010 2011 Veterinary/Boarding 7,200 7,200 7,200 7,200 IT Services 71,659 69,428 69,428 71,822 Lab testing (hospital MOU - offset) 689 16,000 14,570 16,000 Victim advocates 7,500 7,920 7,920 7,920 Maintenance contracts 27,088 26,313 26,313 26,932 Vehicle maintenance/equipment 68,007 75,500 75,500 58,900 Future vehicle purchases 48,987 36,984 36,984 13,625 Equipment & supply 12,318 15,195 22,660 13,520 Catering/special circumstances 14,236 14,850 14,850 17,200 Data processing equipment 21,333 9,600 11,900 19,700 Uniforms 4,624 6,910 6,910 8,760 Education/training 25,592 23,200 29,200 15,300 Capital Equipment for vehicles 26,130 5,000 5,000 2,300 33 Town of Estes Park Detail budget information Patrol 101-2100-421 2011 Account Account Name Budget Number Justification 1,764 21-01 Property 29,214 21-02 Liability Insurance Premiums 30,978 7,200 22-05 Veterinary/boarding 500 22-06 Medical (shots/physicals/evals) 3,000 22-08 Legal 71,822 22-09 IT Services 16,000 1,000 22-14 Lab testing 15,000 22-14 MOU - hospital 10,670 22-98 Other 7,920 22-98 Victim advocate service 2,300 22-98 HUB service/fees (Center for Juvenile Services) 450 22-98 Job fairs Professional Fees/Services 109,192 Publishing 500 23-01 Publications fees 26,932 25-01 Maintenance contracts 10,000 25-01 Tiburon agreement - Larimer Co 5,500 25-01 Wireless citation 3,400 25-01 Copier 7,292 25-01 Phone (16) 390 25-01 AED authority (Automatic External Defibrillator) 350 25-01 Radar certification (6) 58,900 25-04 Vehicle Equipment 39,500 25-04 Fuel costs 19,400 25-04 Maintenance/RepaidUpkeep 13,625 25-44 Future vehicle purchases Maintenance & repair 99,457 6,900 26-01 Office Supplies 1,000 26-02 Postage 3,500 26-03 Printing/forms (incl bi-annual report) 250 26-04 Freight/shipping 100 26-06 Small tools 100 26-07 Small hardware 13,520 26-11 Police Equipment & Supply 2,300 26-11 Ammunition - Patrol 1,000 26-11 Ammunition - SEU/ERT gl(- Town of Estes Park Detail budget information Patrol 101-2100-421 2011 Account Account Name Budget Number Justification (Special Enforcement UniUEmergency Response Team) 980 26-11 Evidence collection supplies 1,000 26-11 Digital camera for investigations 50 26-11 Marking paint 50 26-11 Police barrier tape 1,900 26-11 Taser (2) replacements 300 26-11 Taser batteries 600 26-11 Taser cartridges 200 26-11 Digital camera for car 300 26-11 Batteries 1,750 26-11 Replace radar speed gun 190 26-11 CO Peace Officers handbook 100 26-11 Transport belt 525 26-11 Portable Breather Tester supplies 800 26-11 APS Replacement hand held (2) (Advanced Public Safety) 400 26-11 Thermal Paper for Wireless Citations 50 26-11 Chalk 50 26-11 Parking permit supplies 100 26-11 Dog tags 375 26-11 Pepper spray 0 26-11 800 MHz bank charger 500 26-11 Arrest control equipment 300 26-13 Medical 17,200 26-17 Catering/special circumstances 11,700 26-17 Chiefs golf tourney 3,000 26-17 Special Meetings 2,500 26-17 Safety Fair 0 26-23 Furniture/fixtures 0 26-23 Patrol chairs (4) 19,700 26-33 Data processing equipment 500 26-33 ICOP (in car camera) Hard drives (4) 19,200 26-33 Toughbook replacements (3) - patrol Materials and Supplies 62,570 4,220 27-01 Personal Safety Equipment 4,220 27-01 Bullet resistant vests (5) 8,760 27-02 Uniform Allowance 7,200 27-02 16 uniforms 400 27-02 Investigations allowance (2) 1,000 27-02 Community Service Officers uniforms 3 i" Town of Estes Park Detail budget information Patrol 101-2100-421 2011 Account Account Name Budget Number Justification , , 0 27-02 Reserve program 160 27-02 Taser holsters (4) 15,300 27-04 Education/training 0 27-04 Int Assoc of Police Chiefs conference 350 27-04 Colo Assoc of Chiefs of Police conference 4,000 27-04 Tuition reimbursement 0 27-04 Defensive tactics instructor course 6,500 27-04 - Fitness memberships 450 27-04 Admin assistant training 2,000 27-04 Basic police services 2,000 27-04 SupervisodManagement training 2,010 27-05 Member dues/subscriptions 240 27-05 Int Assoc of Police Chiefs 120 27-05 Colo Assoc of Chiefs of Police 500 27-05 Firearms range fee 40 27-05 Estes Park Trail Gazette 175 27-05 National Tactical Officers Association 150 27-05 Rocky Mountain Information Network 130 27-05 Ragan communications 35 27-05 Notary 270 . 27-05 Thompson employment law Â·200 27-05 Quinlan legal updates , 125 27-05Â· Public Employment Report 25 27-05 Nat Citizens Police Academy Assoc 1,600 27-06 Employee recognition (17 @$80), annual awards ($240) 500 27-07 Mileage reimbursement Job Performance 32,390 28-01 Telephone service 2,400 28-01 Blackberry 500 28-01 cell phones (3) Utility Expenditures 2,900 500 29-25 Recruitment & promotion Other Current Expenses 500 Total Operations & Maintenance Costs 338,487 2,300 33-98 Lightbars for Ford Expedition Capital Equipment 2,300 3G ..... , Town of Estes Park Detail budget information Patrol 101-2100-421 2011 Account Account Name Budget Number Justification 37 GeneraIFund Police (Dispatch), #101-2155 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Support Services:911 services (Estes valley), radio communications (EPPD, EPFD, LCSO, EPMC, GHFD, RMNP), records management, fingerprinting (government, child care providers, day camps, schools, businesses), document photocopying (public, government agencies, etc.), crime data entry, CBI monthly reports, department quarterly and annual reports, receive walk-in customeh Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $457,309 $473,311 Benefits 152,959 192,526 $637,448 $686,889 $610,268 $665,837 Operations & Maintenance 74,037 94,867 108,172 80,837 Total Current Expenses 711,484 781,756 718,440 746,674 Capital 0 0 0 0 Rollovers 0 14,519 0 0 Total Expenses $711,484 $796,275 $718,440 $746,674 inc/dec over prior year 7% 12% 1% 4% Revenues 139,349 174,571 175,000 202,328 Larimer Emergency Telephone Authority (LETA) 18,785 18,785 18,785 21,000 LETA director salary and benefits 120,564 121,758 121,758 129,528 Fire dispatch 0 0 429 16,800 Hospital dispatch 0 34,028 34,028 35,000 Personnel Levels Administrative Sergeant 1.00 1.00 1.00 1.CK) Dispatchers 6.00 6.00 7.00 7.00 LETA Executive Director (paid by LETA) . 1.00 1.00 1.00 1.00 Records Technician 1.00 1.00 1.00 1.00 Code Compliance Officer 1.00 1.00 O.00 O.00 Operations & Maintenance IT Services 32,123 31,123 31,123 31,123 Digital imaging/archiving 1,018 2,500 1,500 1,500 Maintenance contracts 14,275 20,586 20,586 21,561 Data processing equipment 6,568 11,300 12,694 0 Education/training 5,828 10,700 10,700 9,100 Utilities (telephone) 8,182 12,000 12,869 12,000 Capital 4~26 Town of Estes Park Detail budget information Dispatch 101-2155-421 2011 Account Account Name Budget Number Justification 531 21-01 Property 3,252 21-02 Liability Insurance Premiums 3,783 31,123 22-09 IT Services 1,500 22-98 Digital archiving + Professional Fees/Services 32,623 Publication fees 150 Publication fees 25-01 Maintenance contracts 2,629 25-01 Dispatch phone 9,282 25-01 Wireless advanced 850 25-01 Heron communication site (LETA) 700 25-01 Coplink 900 25-01 Care maintenance program 6,800 25-01 NCRCN Maintenance agreement (Northern Colo Radio Comm Network) 400 25-01 800 MHz pacset programming Maintenance and repair 21,561 9,100 27-04 Education/training 1,200 27-04 Records clerk conference 3,600 27-04 Nat Emergency Number Assoc (LETA) 1,800 27-04 Assoc of Public Safety Communication Officials (LETA) 1,800 27-04 Navigator (LETA) 100 27-04 CPR (LETA) 200 27-04 Emergency Medical Dispatching (EMD) re-cert training (LETA) 400 27-04 EMD - QA certifications (LETA) 415 27-05 Member dues/subscriptions 1,205 27-06 Employee recognition (10 x $80, AMD, LETA) 0 27-07 Mileage reimbursement Job Performance 10,720 12,000 28-01 Utilities - telephone Utility Expenditures 12,000 Total Operations & Maintenance Costs 80,837 32 Town of Estes Park Detail budget information Dispatch 101-2155-421 2011 Account Account Name Budget Number Justification Capital Equipment O RO General Fund Police (Community Services), #101-2175 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Restorative justice: juvenile status offenders, juvenile crimes, adult crimes, parole reintroduction program, probation re-introduction, Larimer County community corrections, SB-94 (grant funding), department grant writing, manage (35) volunteers Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $185,639 $160,853 Benefits 70,912 89,332 $210,178 $263,201 $256,551 $250,185 Operations & Maintenance 16,778 24,592 24,161 16,558 Total Current Expenses 226,956 287,793 280,712 266,743 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $226,956 $287,793 $280,712 $266,743 inc/dec over prior year 4% 27% 24% -5% Revenues 56,155 106,355 107,712 76,312 Federal Grants 13,091 60,355 61,712 55,230 Operating Grants 26,419 21,000 10,838 21,082 Other (school resource officer program) 16,645 25,000 35,162 0 Personnel Levels Manager 1.00 1.00 1.00 1.00 School Resource Officer 1.00 1.00 1.00 1.00 Restorative Justice Coordinator 0.63 1.00 1.00 1.00 (pending grant funding) Seasonal Community Service Officers (FTEs) 1.33 1.33 1.33 0.00 (moved to 101-2100 in 2011) Operations & Maintenance Education/training 5,135 7,130 8,630 4,060 LI I Town of Estes Park Detail budget information Police (Community Services) 101-2175-421 2011 Account Account Name Budget Number Justification 16 21-01 Property 1,177 21-02 Liability Insurance Premiums 1,193 Other 500 22-98 OMNI Services - grant restor 950 22-98 OMNI data collection grant restor 4,550 22-98 Larimer Center for MH grant restor Other 6,000 Printing/Forms 1,000 26-03 Brochures (offset by grant) 282 26-11 Police equipment & supply 200 26-11 Fingerprint gloves 82 26-11 maysi-2 manual - resor offset by grant 500 26-17 SRO Supplies Materials and Supplies 782 1,500 27-02 Auxiliary uniforms 4,060 27-04 Education/training 500 27-04 Drug/alcohol prevention materials 800 27-04 CPA Academy 500 27-04 Auxiliary training 500 27-04 SRO training (NASRO) 750 27-04 RJ training (case manager/volunteers) 650 27-04 CS manager training jug (conf) 360 27-04 0 SRO physical fitness membership 0 27-04 Chaplain training 0 27-04 Tuition reimbursement 175 27-05 Member dues/subscriptions 648 27-06 Employee recognition (3 @ $80) annual recognitions/awards ($408) Job Performance 6,383 1,200 28-01 Telephone Utility Expenditures 1,200 Total Operations & Maintenance Costs 16,558 LC 2- General Fund Protective Inspections, #101-2300 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Addressing (GIS) ' Administer Building Code * Administer Flood Plain Ordinance * Code Compliance: Muni/1-code/EVDC * Code Maintenance * Coordinate with utility providers, sanitation districts, and health department * Issue building permits 4 Maintain Web page * Plan Reviews and Inspections * Records keeping: permits, complaints, violations, code copies, addressing, variances Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $219,591 $215,324 Benefits 90,402 100,679 $324,037 , $306,166 $309,993 $316,003 Operations & Maintenance 45,229 50,775 49,815 51,533 Total Current Expenses 369,266 356,941 359,808 . 367,536 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $369,266 $356,941 $359,808 $367,536 inc/dec over prior year -2% -3% -3% 2% Revenues (totals) 157,415 136,882 137,857 139,500 Building permit fees 150,000 132,382 132,382 135,000 Sign fees 5,550 3,CK)0 3,500 4,500 Other 1,865 1,500 1,975 0 Personnel Levels Director of Community Development 0.25 0.25 0.25 0.25 Chief Building Official 1.00 1.00 1.CK) 1.00 Building Inspector I 1.CK) 1.00 1.00 1.00 Plans Examiner 1.00 1.00 1.00 1.00 Permit Technician 1.00 O.00 O.00 O.00 Secretary 111 0.25 0.25 0.25 0.25 Operations & Maintenance IT Services 12,355 11,970 11,970 11,970 Contract/skilled services 2,490 5,000 5,000 5,000 Vehicle fuel/mtc 2,198 7,000 7,000 7,000 Future vehicle replacements 4,600 2,300 2,300 1,150 Data processing equipment 0 4,700 4,700 4,700 Education/training 8,132 4,850 2,907 4,850 45 Town of Estes Park Detail budget information Protective inspection 101-2300-423 2011, Account Account Name Budget Number Justification 236 21-01 Property Liability 1,819 21-02 Insurance Premiums 2,055 11,970 22-09 IT Services 5,000 22-13 Contract building inspection + Professional Fees/Services 16,970 Publishing 500 23-01 Publications fees Rentals 3,300 24-03 Copier 1,461 25-01 Telephone system 1,327 25-01 Copier charges 7,000 25-04 Vehicle maintenance and fuel 1,150 25-44 Future vehicle purchase Repair and Maintenance 10,938 . 1,500 26-01 Office Supplies 390 26-17 International Building Code (IBC) code adoption workshops 4,700 26-33 Computers (Bldg Off, Chief Off laptop) 2,400 26-47 Building code books (IBC) Materials and Supplies 8,990 1,500 27-02 Uniform allowance 4,850 27-04 Education/training 2,850 27-04 1BC training 550 27-04 Floodplain admin 1,450 27-04 Chief Bldg official training 1,200 27-05 Member dues/subscriptions (Intl Bldg Code, Intl Code Council, Intl Assoc of Electrical Inspectors, Colo Assoc of Permit Technicians, Nat Fire ' Protection Agency, Colo Assoc of Code Enforcement Officials, Electrical Engineers Assoc) 280 27-06 Employee recognition (3.5 @ $80) 200 27-07 mileage reimbursement Job Performance 8,030 750 28-01 Telephone Utility Expenditures 750 qq Town of Estes Park Detail budget information Protective inspection 101-2300-423 2011 Account Account Name Budget Number Justification Total Operations & Maintenance Costs 51,533 4,2 t General Fund Engineering, #101-2400 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: Project engineering/management, contract administration, right of way management, development review, public information, drainage, pavement management, phone system * Records management: certificate of liability insurance, request for proposals, press releases, 2 sale maps and publications, complaint database Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $39,231 $38,468 Benefits 12,237 13,108 $48,743 $51,077 $51,468 $51,576 Operations & Maintenance 35,398 48,371 76,321 32,110 Total Current Expenses 84,142 99,448 127,789 83,686 Capital 0 0 0 0 Rollovers 0 24,532 0 0 TotaIExpenses $84,142 $123,980 $127,789 $83,686 inc/dec over prior year -25% 47% 52% -35% Revenues Revenues 187 476 476 100 Sales of Maps/Publications 187 476 476 100 Personnel Levels ' Director of Public Works 0.04 0.04 0.04 0.04 Public Works Project Manager 0.48 0.48 0.48 0.48 Operations & Maintenance Engineering (details below) CDOT enhancement study (20% match) 9,726 0 0 0 Moraine Ave. Design (grant match) 0 20,000 20,000 10,000 Grant match for CDOT enhancement 0 0 0 #REF! Grant match for $200k NEPA Study 0 0 0 #REF! Legal 2,580 10,000 10,000 5,000 IT services 14,826 9,576 9,576 9,576 Maintenance contracts 5,808 1,813 1,813 1,461 Data processing equipment 0' 2,700 2,700 0 46 Town of Estes Park Detail budget information Engineering 101-2400-424 2011 Account Account Name Budget Number Justification 35 21-01 Property 258 21-02 Liability Insurance Premiums 293 10,000 22-02 Grant match for CDOT from 2010 5,000 22-08 Legal 9,576 22-09 IT Services Professional Fees/Services 24,576 Publication fees 100 23-01 Publication fees 1,461 25-01 Phone (4) Repair and Maintenance 1,461 1,000 26-01 Office Supplies 130 26-17 Catering/special circumstances 200 26-23 Furniture/fixtures Materials and Supplies 1,330 3,000 27-04 Education/training 1,500 27-04 International Building Code - Colo Chptr 1,000 27-04 Flood plain and urban drainage 500 27-04 Traffic control/engineering ref manuals 1,000 27-05 Dues - Inst of Transportation Engineers 250 27-05 Dues - other 100 27-07 Mileage reimbursement Job Performance 4,350 Total Operations & Maintenance Costs 32,110 Capital Equipment O H1 General Fund , Streets, #101-3100 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, patching(pot holes), crack sealing, drainage, special projects, right of ways, seasonal trash. * Records management: work order tracking, time card tracking, invoices * Inspections: potholes, crack scaling, signs, trash, sweeping, drainage, curbs * Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police (parking/signs/barricades), special events, fire (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/drainage), Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $288,212 $282,466 Benefits 102,060 107,242 $396,449 $382,117 $390,272 $389,708 Operations & Maintenance 516,352 578,551 690,348 614,667 Total Current Expenses 912,801 960,668 1,080,620 1,004,375 Capital 91,560 537,300 978,613 450,000 Rollovers* 0 485,318 0 0 Total Expenses $1,004,361 $1,983,286 $2,059,233 $1,454,375 inc/dec over prior year -20% 97% . 4% -29% Revenues 306,418 347,364 420,575 378,053 Ucenses and permits . 3,032 4,500 4,500 4,500 HUTF (Highway Users Trust Fund) 227,628 243,131 243,131 273,820 Motor Vehicle registrations 27,361 28,500 28,500 28,500 . Road & Bridge - 44,769 50,000 56,339 50,000 Hospital street project - cash in lieu 0 ' 0 64,373 0 Other (recycling rebates, work orders) 3,628 21,233 23,732 21,233 Personnel Levels ....... Director of Public Works 0.38 0.38 0.38 0.38 Public Works Superintendent 0.25 0.25 0.25 0.25 Municipal Service Worker 2.00 2.00 2.00 2.00 Municipal Service Foreman 1.00 1.00 1.00 1.00 Project Manager 0.16 ' 0.16 0.16 0.16 Secretary 111 0.70 0.70 0.70 0.70 Seasonal Maintenance (FTEs) 1.80 1.80 1.80 1.80 Operations & Maintenance IT services 2,471 2,394 2,394 2,394 Equipment (material screen project) 8,500 9,000 9,000 9,000 Maintenance contracts 6,523 6,463 6,463 56,284 Vehicle maintenance & fuel 120,000 120,000 122,499 128,000 Streets (maintenance & repair) 108,337 83,500 119,145 88,500 Storm drainage 15,000 15,000 15,000 40,000 Traffic signs 17,615 16,700 16,700 16,700 Future vehicle purchases/replacements 123,971 114,138 114,138 57,408 Materials and supplies 24,724 28,375 28,951 31,075 6 4% GeneraIFund Streets, #101-3100 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, potching(pot holes), crack scaling, drainage, special projects, right of ways, seasonal trash, * Records management: work order tracking, time card tracking, invoices * Inspections: potholes, crack sealing, signs, trash, sweeping, drainage, curbs * Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police (parking/signs/barricades), special events, fire (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/droinage) Original Budget Revised Budget Budget 2009 2010 2010 2011 Education & training 8,500 10,250 10,250 10,250 Utilities 144,700 145,435 138,879 148,533 Capital Heavy equipment/machinery Pothole patcher 0 47,300 47,300 0 Jet Patcher from EPSD 10,000 0 0 0 Asphalt roller 0 25,000 25,000 0 Streets 864,240 400,000 Annual STIP overlay including conf ctr 470,000 415,000 Hospital street project - cash in lieu 0 0 64,373 STIP = Street Improvement Program Parking lot/concrete rehab 50,000 50,000 50,000 50,000 530,000 537,300 1,050,913 450,000 ** Vehicle G-100B (Ford F-250 4x4) to be replaced through Vehicle Replacement Fund in 2011 ($35,000). Vehicle G-53A ('00 Freightliner FL804x4) to be replaced through Vehicle Replacement Fund in 2011 ($185,000). Vehicle G-7OE ('09 John Deere 544) to be replaced through Vehicle Replacement Fund in 2011 ($20,000). 4 9 Town of Estes Park Detail budget information Streets 101-3100-431 2011 Account Account Name Budget Number Justification 1,914 21-01 Property 4,696 21-02 Liability Insurance Premiums 6,610 6,000 22-02 Engineering 400 22-08 Legal 2,394 22-09 IT Services 5,000 22-26 Insurance damage claims 0 22-98 Professional fees/svs as needed Professional Fees/Services 13,794 Publishing 1,700 23-01 Publications fees Rentals 9,000 24-01 30-day material screen project (annual) 56,284 25-01 Maintenance contracts 1,059 25-01 Phone (2) 375 254)1 Heron Trust (Radio site) 1,400 25-01 Motorola (radio mtc) 900 25-01 OCE printer 850 25-01 Copier 1,200 25-01 Seasonal trash can cleaning 25,000 25-01 Parking lot Striping ~ 25,000 254)1 Roadway striping 500 25-01 Other 1 2,400 25-02 Building maintenance 128,000 25-04 Vehicle Maintenance and Fuel 350 25-05 Machinery/tools 88,500 25-20 Streets 47,500 25-20 Materials for maintenance/repair 10,000 25-20 Curb/gutter 6,000 25-20 Sidewalks 2,000 25-20 Guardrails 15,000 25-20 Salt/sand 8,000 25-20 Snow plow blades 40,000 25-24 Storm drainage (culvert repair/cleaning) 16,700 25-25 Traffic signs 5,200 25-25 Delineators/reflectors/materials 10,000 25-25 Replacement - MUTCD (1 of 6 yrs) (Manual Uniform Traffic Control Devices) 1,500 25-25 Stencils (replace worn out) 57,408 25-44 Future vehicle replacement Repair and Maintenance 389,642 2,700 26-01 Office Supplies 75 26-03 Printing/forms 50 26-04 Freight/shipping 5,250 26-06 Base small tools 1,600 26-07 Small hardware 3,600 26-08 Lumber/paint 650 26-13 CDOT physicals 1,000 26-17 Catering/special circumstances 5,000 26-21 Bridges (foot per CIRSA) 52> Town of Estes Park Detail budget information Streets 101-3100-431 2011 Account Account Name Budget Number Justification 4,750 26-23 School/signals materials (1,750), trash cans (3,000) 2,700 26-33 Data processing equipment 3,200 26-46 Communication equipment 500 26-48 Shop equipment Materials and Supplies 31,075 400 27-01 Personal Safety Equipment 1,650 27-02 Uniform Allowance 10,250 27-04 Education/training 1,050 27-04 Snow & Ice 900 27-04 American Public Works Assoc (APWA) 1,800 27-04 Co Asphalt 3,500 27-04 APWA out of state 1,200 27-04 APWA - Grand Junction 1,800 27-04 CIRSA Flagging/winter driving 1,513 27-05 Member dues/subscriptions 650 27-05 Micro-paver 200 27-05 APWA 200 27-05 Co Asphalt Paving Assoc 50 27-05 Co Assoc of Road Mtc 105 27-05 CDL renewals 48 27-05 Better Roads magazine 260 27-05 Additional as needed 400 27-06 Employee recognition (5 @ $80) 100 27-07 Mileage reimbursement Job Performance 14,313 3,750 28-01 Telephone 7,000 28-02 Natural Gas 2,900 28-03 Electrical 400 28-Ott Water 900 28-05 Sewer 62,500 28-06 Trash disposal 71,083 28-09 Street light electricity charge Utility Expenditures 148,533 Total Operations & Maintenance Costs 614,667 400,000 35-51 Annual Street Improvement Program (STIP) 50,000 35-51 Concrete rehab Capital Equipment 450,000 Â£5- i GeneraIFund Parks, #101-5200 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree board * Contract management sidewalk cleaning, Bureau of Reclamation Grounds mtc, weed controtsculpture maintenance and cleaning, annual backflow maintenance/testing, tree trimming 1 Records management: work order tracking, time cord tracking, invoices * Miscellaneous: police (graffiti/wasp nest removal), library (book transport/sole), special events (tent/parade assistance), , Senior Center, picnic grounds clean/maintenance, Town Hall roof maintenance Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $396,809 $395,586 Benefits $162,726 $135,440 $490,058 $541,659 $532,249 $558,312 Operations & Maintenance 322,299 405,486 431,813 381,227 Total Current Expenses 812,358 947,145 964,062 939,539 Capital 9,768 13,500 12,525 3,500 Rollovers 0 15,881 0 0 Total Expenses $822,125 $976,526 $976,587 $943,039 inc/dec over prior year -11% 19% 19% -3% Revenues 8,025 6,025 6,025 2,500 Personnel Levels Director of Public Works 0.24 0.24 0.24 0.24 Public Works Superintendent 0.41 0.41 0.41 0.41 Municipal Service Foreman 1.00 1.00 1.00 1.00 Municipal Service Workers 4.00 4.00 4.00 4.00 Seasonal Park Personnel (FTEs)* 7.04 7.04 7.04 7.04 Work study student 0.05 0.05 0.05 0.05 *seasonal employee numbers are calculated by taking total budgeted seasonal wages and dividing by FTE units. It does not necessarily reflect the number of actual seasonal workers hired. Operations & Maintenance IT Services 7,413 7,182 7,182 7,182 Dead:tree removal 1,501 10,000 10,500 10,000 Maintenance contracts 30,766 56,616 56,616 45,175 Furniture/fixtures 43,812 95,600 101,055 69,750 Vehicle Equipment 49,632 50,000 50,000 50,000 Future vehicle replacement 30,433 27,691 27,691 16,812 Lawn 16,859 12,000 12,000 27,000 Walkways 1,417 6,000 11,845 6,000 Maintenance, trees, plants 47,936 42,500 42,500 42,500 Education/training 5,881 6,850 6,850 6,850 6-z- General Fund Parks, #101-5200 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree board * Contract management: sidewalk cleaning, Bureau of Reclamation Grounds mtc, weed control, sculpture maintenance and cleaning, annual backflow maintenance/testing, tree trimming * Records management: work order tracking, time card tracking, invoices * Miscellaneous: police (graffiti/wosp nest removal), library (book transport/sale), special events (tent/parade assistance)â€ž Senior Center, picnic grounds clean/maintenance, Town Holl roof maintenance Original Budget Revised Budget Budget 2009 2010 2010 2011 Utility expenditures 39,750 40,300 42,383 40,300 Capital Bobcat exchanges 1,699 3,500 3,500 3,500 Rollovers from 2008 8,069 0 0 0 Peacock Park renovation 0 10,000 9,025 0 9,768 13,500 12,525 3,500 * Parks vehicle G-56A ('01 Cushman Truckster) to be replaced through Vehicle Replacement Fund in 2011 ($12,000) Parks vehicle G-69A ('00 Ford F250 4x4) to be replaced through Vehicle Replacement Fund in 2011 ($33,000) 5-45 Town of Estes Park Detail budget information Parks 101-5200-452 2011 Account Account Name Budget Number Justification 1,728 21-01 Property 3,870 21-02 Liability Insurance Premiums 5,598 7,182 22-09 IT Services 10,000 22-98 Dead tree removal 1,500 22-98 Bark Beetle Mgmt 750 22-98 Speaker fees - tree symposium + Professional Fees/Services 19,432 Publishing 1,000 23-01 Publications fees 3,600 24-01 Bobcat rental (bark beetle mgt) 3,500 24-02 Storage building rental (from L&P) Rentals 7,100 45,175 25-01 Maintenance contracts 1,925 25-01 Phone 16,000 25-01 Sidewalk cleaning 600 25-01 Motorola 5,000 25-01 Sculpture maintenance 4,500 25-01 Tree Trimming 7,500 25-01 Annual Backflow maintenance 2,150 25-01 Brick planter repair 7,500 25-01 Irrigation maintenance 6,500 25-02 Shop/greenhouse 69,750 25-03 Furniture/fixtures 500 25-03 Normal repair/fountains 7,500 25-03 Confluence Park inlet 4,000 25-03 Tables 2,000 25-03 Tree Grates 7,000 25-03 Benches 16,250 25-03 Trail Repair 2,500 25-03 Seasonal trash cans 10,000 25-03 River bank repair 10,000 25-03 Paver repair 10,000 25-03 Riverwalk repair 50,000 25-04 Vehicle maintenance/upkeep/fuel 16,812 25-44 Future vehicle replacement Repair and Maintenance 188,237 1,200 26-01 Office Supplies 7,750 26-06 Small tools 1,800 26-07 Small hardware 2,000 26-08 Lumber/paint 500 26-09 Chemical 27,000 26-10 Lawn (irrigation/turf mat/sup/upgrade ssi) 750 26-13 Medical (CDL physicals) 2,050 26-17 Catering/special circumstances 6,000 26-22 Walkways 5-4 .. Town of Estes Park Detail budget information Parks 101-5200-452 2011 Account Account Name Budget Number Justification 6,000 26-22 Paving repair/materials 2,000 26-23 Equipment/fixtures 4,000 26-27 Aggregate 8,000 26-30 Mulch 42,500 26-36 Maintenance, trees, plants 40,000 26-36 Flowers, flower-related supplies 2,500 26-36 CVB plantings 3,000 26-48 Shop equipment 1,200 26-48 Drill press 600 26-48 Grinder 600 26-48 Planer repair 600 26-48 Work bench Materials and Supplies 108,550 1,000 27-01 Personal Safety Equipment 2,250 27-02 Uniform Allowance 6,850 27-04 Education/training 1,250 27-04 Backflow prevention certification 1,200 27-04 Turf conference (3) 2,750 27-04 Pro green expo (5) 150 27-04 Pesticide conference 1,500 27-04 Horticulture 510 27-05 Member dues/subscriptions 400 27-06 Employee recognition (5 @ $80) Job Performance 11,010 600 28-01 Telephone 3,100 28-02 Natural Gas 9,200 28-03 Electrical 25,500 28-04 Water 200 28-05 Sewer 1,700 28-06 Trash disposal Utility Expenditures 40,300 Total Operations & Maintenance Costs 381,227 34-98 Other machinery/equipment 1,100 34-98 Annual S100 bobcat exchange 2,400 34-98 Annual 5360 bobcat exchange Capital Equipment 3,500 5-4-- General Fund Transportation (#101-5600) Town of Estes Park - 2011 Budget SCOPE OF SERVICES Seasonal shuttle service for 3 routes. Original Budget Revised Budget Budget 2009 2010 2010 2011 Expenses Personnel Services 50 30 ' 50 50 Operations & Maintenance 167,306 177,555 187,555 204,772 Total Current Expenses 167,306 177,555 187,555 204,772 Capital 0 0 0 0 Total Expenses $167,306 $177,555 $187,555 $204,772 inc/dec over prior year 7% 6% . 12% 9% Personnel Levels none Operations & Maintenance Shuttle contract 161,388 171,655 181,654 198,872 Shuttle services provided for Scotfest, Christmas Parade, and other miscellaneous requests Office supplies e 2,063 2,100 2,100 2,100 Traffic signs 3,855 3,800 3,800 3,800 Capital none I 1 56 Town of Estes Park Detail budget information Transportation 101-5600-456 2011 Account Account Name Budget Number Justification 22-60 Transportation fees 104,478 22-60 Base ($63.32/hr 1st 1650 hrs) 16,899 22-60 Additional hours 5,500 22-60 Additional fuel 22,275 22-60 Lease 3 buses 1,500 22-60 Mileage overages 2,025 22-60 Lettering 1,000 22-60 Animal logos 31,715 22-60 Fairgrounds shuttle 7,200 22-60 Shuttle lease 250 22-60 Additional fuel 675 22-60 Add lettering 5,355 22-60 Spec charters (scotfest/elkfest/xmas) Professional Fees/Services 198,872 2,100 26-01 Office Supplies 3,800 26-52 Traffic signs Materials and Supplies 5,900 Total Operations & Maintenance Costs 204,772 Capital Equipment O 5/7 GeneraIFund Transfers from General Fund, #101-9000 Town of Estes Park 2011 Budget PURPOSE to provide for contingency in the general budget and transfers between the General and other Funds Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services $0 $0 $0 $0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 0 0 0 0 TotaIExpenses $0 $0 $0 $0 Transfers out/to: Community Reinv. Fund 500,000 800,000 800,000 800,000 Museum Fund 244,950 285,000 285,000 incl in CSF Senior Center Fund 155,804 160,000 160,000 incl in CSF CVB/Com Services Fund 1,870,000 1,180,000 1,180,000 1,445,000 Fire services Fund 300,500 483,000 493,500 493,500 Local Marketing District 0 0 0 128,985 EPURA 200,000 0 0 0 Total: 3,271,254 2,908,000 2,918,500 2,867,485 inc/dec over prior year -19% -11% -11% -2% 436 Community Reinvestment Fund Special Revenue Fund, #204 Town of Estes Park - 2011 Budget Purpose: * The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comes from the General Fund and TABOR excesses (per voter approval in 2000) when applicable. Budget Revised Budget Budget 2009 2010 2010 2011 Total Revenues $22,166 $27,000 $34,196 $1,445,000 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 35,561 0 265,000 0 Total Current Expenses 35,561 0 265,000 0 Capital . 222,417 2,000,000 700,771 1,508,000 Rollovers 0 1,196,257 0 0 TotaIExpenses 257,978 3,196,257 965,771 1,508,000 Excess (deficiency) of revenues over expenditures (235,812) (3,169,257) (931,575) (63,000) Other financing sources (transfers in - General Fund) 500,000 800,000 800,000 800,000 Transfer from Catastrophic Loss Fund 1,000,000 0 0 0 1,500,000 800,000 800,000 800,000 Increase (decrease) in fund balance 1,264,188 (2,369,257) (131,575) 737,000 Transfer out to EPURA for Grandstands project 0 0 (799,299) 0 Beginning Fund balance 1,484,853 2,749,041 2,749,041 1,818,167 Rollover adjustment Ending Fund balance* $2,749,041 $379,784 $1,818,167 $2,555,167 *2011 = $651,375 (3 yrs) of Fund Balance is reserved for Society of Performing Arts site prep, parking and drainage Revenues Interest income 27,000 27,000 27,000 23,000 Other 0 0 7,196 0 Transportation Hub Grant - CDOT 0 0 0 956,000 (Colorado Deparment of Transportation) Grant Match for CDOT Tranportation Enhancement 0 0 0 256,000 Grant Match for NEPA study 0 0 0 210,000 27,011 27,000 34,196 1,445,000 Operations & Maintenance Engineering, prof fees, etc. 55,316 0 265,000 0 Capital Community Reinvestment Fund Special Revenue Fund, #204 Town of Estes Park - 2011 Budget Purpose: * The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comes from the General Fund and TABOR excesses (per voter approval in 2000) when applicable. Budget Revised Budget Budget 2009 2010 2010 2011 Fairgrounds - grandstands w/ EPURA 0 0 450,771 0 Stanley Park Master Project 222,417 2,000,000 001 Parking lots (grant match for CDOT) 0 0 250,000 0 Transportation HUB Grant 0 0 0 956,000 Grant Match for CDOT Transportation Enhancement 0 0 0 302,000 (grant = $256k + match $46k) Grant Match for NEPA Study 0 0 0 250,000 (grant = $200 Fed/$10k NPS + match $40k) 222,417 2,000,000 700,771 1,508,000 60 Museum Fund* Special Revenue Fund, #207 Town of Estes Park - 2011 Budget Scopes of services *In 2010, the Museum Fund will merge with the Senior Center (#217) and CVB (#222) Funds to become the Community Services Fund. The Community Services Fund will retain the CVB's Fund number (#222). The Museum Fund will become a department under the Community Services Fund, retaining the same account codes. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Total Revenues $27,770 $0 $0 $0 Expenditures Personnel 197,113 0 0 0 Operations & Maintenance 108,328 0 0 0 Total Current Expenses 305,440 0 0 0 Capital 0 0 0 0 Subtotal 305,440 0 0 0 Rollovers 0 0 0 0 Total Expenditures 305,440 0 0 0 inc/dec over prior year -1% Excess of revenues over (under) expenditures (277,670) 0 0 0 Other financing sources (transfers in - General Fund) 244,950 0 0 0 Other financing uses (transfers out - Com Svcs Fund #222) 12,152 0 0 0 Increase (decrease) in Fund balance (44,872) 0 0 0 Beginning Fund balance 44,872 0 0 0 Rollover adjustment 1 Ending Fund balance $O $O $O $O % of fund balance 0.0% 0.0% 0.0% 0.0% Personnel Museum Director 0.90 Curator - Education 1.00 Curator - Exhibits 1.00 Seasonal grant-funded Digital Technician 0.26 Revenues Grants $19,013 Charges for services 1,925 Interest 1,100 Miscellaneous (buildings, donations) 10,700 Contributions from "Friends" 29,100 6I Museum Fund* Special Revenue Fund, #207 Town of Estes Park - 2011 Budget Scopes of services *In 2010, the Museum Fund will merge with the Senior Center (#217) and CVB (#222) Funds to become the Community Services Fund. The Community Services Fund will retain the CVB's Fund number (#222). The Museum Fund will become a department under the Community Services Fund, retaining the same account codes. Budget Revised Budget Budget 2009 2010 2010 2011 Rotary grant 0 Totalrevenues 61,838 Operations & Maintenance Insurance premiums Â· 4,501 IT Services 22,239 Contract/skilled services 13,950 Advertising/publishing 3,052 Maintenance contracts 20,756 Buildings 6,900 Future vehicle replacements 2,220 Exhibit/displays 2,700 Programs 3,300 Furniture/fixtures 400 Data processing (computer replacements) 4,700 Education/training 2,100 Utilities 16,175 Capital Buildings remodeling/upgrades 19,600 Cobb-MacDonald Cabin Roof - FRIENDS O 19,600 6Z Conservation Trust Fund Special Revenue Fund, #211 Town of Estes Park - 2011 Budget Scope of services: To collect and distribute the proceeds of State lottery revenues for the purpose of acquiring, constructing and maintaining parks and facilities. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Intergovernmental $28,954 $32,000 $32,000 $30,000 Investment income 913 1,400 800 800 Total Revenues 29,867 33,400 32,800 30,800 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 36,359 49,500 49,500 40,000 Total Current Expenses 36,359 49,500 49,500 40,000 Capital 55,278 13,500 22,280 13,110 Subtotal 91,637 63,000 71,780 53,110 Rollovers 0 8,780 0 0 Total Expenses 91,637 71,780 71,780 53,110 % change from prior year 796% -22% 0% -26% Increase (decrease) in Fund balance (61,770) (38,380) (38,980) (22,310) Beginning Fund balance 133,324 71,554 71,554 32,574 Rollover adjustment Ending Fund balance $71,554 $33,174 $32,574 $10,264 Operations & Maintenance Bark Beetle Mgmt 14,082 20,000 20,000 20,000 Weed Control 14,082 20,000 20,000 20,000 Operating supplies 98 0 0 0 Tree replacement 8,097 9,500 9,500 0 Park Improvements 55,278 0 22,280 0 91,637 49,500 71,780 40,000 Capital Bond Park Master Plan 50,000 0 0 0 Arbor Day/tree replacement 13,500 13,500 22,280 13,110 (Est. population 6,555 x $2.00, to be used for Tree City designation) 63,500 13,500 22,280 13,110 Gl> . Senior Center Fund* Special Revenue Fund, #217 Town of Estes Park - 2011 Budget Scope of Services: *In 2010, the Senior Center Fund merged with the Museum (#207) and CVB (#222) Funds to become the Community Services Fund. The Community Services Fund will retain the CVB's Fund number (#222). The Senior Center Fund is now a department under the Community Services Fund, retaining the same account codes. Budget Revised Budget 4 Budget 2009 2010 2010 2011 Revenues Intergovernmental (county) $2,475 $0 $0 $0 Programs 49,320 0 0 0 Total Revenues 51,795 0 0 0 Expenses Personnel Services 105,610 0 0 0 Operations & Maintenance 94,727 0 0 0 Total Current Expenses 200,337 0 0 0 Capital 0 0 0 0 Total Expenses 200,337 0 0 0 inc/dec over prior year 0% Excess (deficiency) of revenues over (148,542) 0 0 0 expenditures Other financing sources (transfers in) 155,804 0 0 0 Other financing uses (transfers out to CVB) 14,178 0 0 0 Increase (decrease) in fund balance (6,916) 0 0 0 Beginning Fund balance 6,916 (0) (0) (0) Ending Fund balance ($0) ($O) ($0) ($O) 0% 0% 0% 0% Budget comments 2009 Revenues (totals) 51,795 Interest o County Awards 2,475 Services 16,684 Current (buildings, fund raisers, United Way) 15,235 Other (SC Inc) 16,675 Coffee fund 242 Van usage fees 485 G4 . I Senior Center Fund* Special Revenue Fund, #217 Town of Estes Park - 2011 Budget Scope of Services: *In 2010, the Senior Center Fund merged with the Museum (#207) and CVB (#222) Funds to become the Community Services Fund. The Community Services Fund will retain the CVB's Fund number (#222). The Senior Center Fund is now a department under the Community Services Fund, retaining the same account codes. Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Museum Director 0.10 Senior Center Manager 1.00 Van Drivers O.10 Senior Center Coordinator 0.50 Operations & Maintenance IT Services 9,896 Food service contract 22,400 Maintenance contracts 16,923 Buildings 3,544 Program expenses 10,504 Furniture/Fixtures 377 Data processing equipment 1,535 Operating supplies (Meals on Wheels incl) 6,060 Education & training 112 Utilities 12,648 Capital 0 .. Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park - 2011 Budget PURPOSE In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and open space purchases through 2018. Thisfund accounts for the Town's portion ofthe tax. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Intergovernrnental $362,788 $230,000 $230,000 $200,000 Grant 0 0 0 0 Other 24,415 0 - 0 0 Investment 2,980 4,000 4,000 4,000 Total Revenues $390,183 $234,000 $234,000 $204,000 Expenses , Personnel Services Salaries 29,792 39,316 Benefits 8,166 9,940 45,904 32,445 37,958 49,256 Operations & Maintenance 10,965 0 1,255 161 Total Current Expenses 56,869 32,445 39,213 49,417 Capital 292,083 290,000 203,828 500,000 Subtotal 348,952 322,445 243,041 549,417 Rollovers 0 73,828 0 0 Total Expenses 348,952 396,273 243,041 549,417 Excess (deficiency) of revenues over 41,231 (162,273) (9,041) (345,417) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 41,231 (162,273) (9,041) (345,417) Beginning Fund balance 391,752 432,983 432,983 423,942 Rollover adjustment Ending Fund balance $432,983 $270,710 $423,942 $78,525 Personnel services Director of Public Works O.10 O.10 O.10 O.10 Public Works Project Manager 0.20 0.20 0.20 0.20 Seasonal engineer 0.00 0.00 0.25 0.76 Operations & Maintenance (060 Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park - 2011 Budget PURPOSE In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and open space purchases through 2018. This fund accounts forthe Town's portion of the tax. Budget Revised Budget Budget 2009 2010 2010 2011 Storm drainage 3,590 0 0 0 Walkways/bikeways 7,375 0 1,105 0 Insurance - liability 0 0 150 161 Capital Walkways and Bikeways Bond Park Phase 1 0 240,000 80,000 500,000 Fall River Trail 0 50,000 50,000 0 Hike/Bike path 0 0 73,828 0 Trails/walkways 292,083 0 0 0 Total 292,083 290,000 203,828 500,000 G7 , COMMUNITY SERVICES FUND Special Revenue Fund, #222 SUMMARY Town of Estes Park - 2011 Budget SCOPE OF SERVICES * In 2010, the CVB Fund (#222) willabsorb the Museum (#207) and Senior Center (#217) Funds. The Museum and Senior Center Funds will become departments within Fund #222, which will change its name from "CVB" to "Community Services Fund". With the creation of the Local Marketing District (LMD), the Advertising (#222-2000) and Visitors Guide (#222-2700) departments will be discontinued. The LMD department (#222-2900) has been added to reflect the agreement between the Town and LMD regarding the Town continuing to fund staff that is now employed by the LMD. Original Budget Revised Budget Budget 2009 2010 2010 2011 REVENUES BY DEPARTMENT Interest income (2000) , $3,529 $2,550 $1,441 $2,500 Visitor Center (2600) 309,680 306,700 299,571 39,2QO Visitor Guide (2700) 137,939 0 0 0 Facilities Sales & Marketing (2800) 7,618 6,000 6,000 5,000 LMD (2900) 0 49,266 49,266 Â® 574,801 Senior Center (5304) 0 54,745 54,845 77,427 Events (5500) 555,679 549,584 590,343 570,400 Museum (5700) 0 43,635 35,714 34,750 Conference Center (5800) '21,000 24,000 24,000 24,000 Total Revenues 1,035,445 1,036,480 1,061,180 1,328,078 . Expenditures Personnel Salaries 1,102,936 1,171,764 Benefits 364,769 471,693 1,003,663 1,474,864 1,467,705 1,643,457 Operations & Maintenance 1,903,136 1,151,479 1,155,172 1,139,308 Total Current Expenses 2,906,800 2,626,343 2,622,877 2,782,765 Capital O 61,000 51,000 29,500 Less rollovers Subtotal 2,906,800 2,687,343 2,673,877 2,812,265 Rollovers 0 0 0 0 Total Expenditures 2,906,800 2,687,343 , 2,673,877 2,812,265 inc/dec over prior year 1% -8% -1% 5% Excess (deficiency) of revenues over (1,871,355) (1,650,863) (1,612,697) (1,484,187) expenditures Other financing sources (transfers in - General) 1,870,000 1,625,000 1,625,000 1,445,000 Other financing sources (transfers in - Mus/Sr Ctr) 26,330 0 010 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 24,975 (25,863) 12,303 (39,187) Beginning Fund balance 150,130 175,105 175,105 787,408 Ending Fund balance $175,105 $149,242 $187,408 $148,221 6% 6% 7% 5% 6% . 1 COMMUNITY SERVICES FUND Special Revenue Fund, #222-2000 Advertising (to Local Marketing District) Town of Estes Park - 2011 Budget SCOPE OF SERVICES * advertising: national, state/regional, Internet. Includes magazines, television, radio advisories, police/business partnerships, Town (Bugle, Annual Report, Town Web Team, Visitor Center Support) Original Budget Revised Budget Budget 2009 2010 2010 2011 # Revenues Investment income $2,000 $2,550 $1,441 $2,500 Miscellaneous 160 0 0 0 Total Revenues 2,160 2,550 1,441 2,500 Expenditures Personnel 149,106 0 0 0 Operations & Maintenance 835,164 0 0 0 Capital 0 0 0 0 Total Expenditures $984,270 30 $0 50 inc/dec over prior year 1% -100% -100% 0% Personnel Communications Manager 0.50 0.00 0.00 0.00 Communications Coordinator 1.00 0.00 0.00 0.00 Directorof CVB 0.25 0.00 0.00 0.00 Operations & Maintenance Advertising media purchases 657,782 0 0 0 Event promo/press releases 47,457 0 0 0 Design/photo/print/prod. 62,425 0 0 0 Visitor Guide Mail/shipping 42,990 0 0 0 Marketing research 15,250 0 0 0 Education & training 3,992 0 0 0 Member dues/subscriptions 586 0 0 0 Capital none * Advertising costs assumed by the Local Marketing District - 2010 61â€ž COMMUNITY SERVICES FUND Special Revenue Fund, #222-2600 Visitor Center Town of Estes Park - 2011 Budget SCOPE OF SERVICES Assist walk-in visitors and callers seeking information about Estes Park and Rocky Mountain National Park. Promote Estes Park events and activities and distribute promotional materials Facilitate Ambassador volunteer organization Handle limited retail sales Of Estes Park - related merchandise + Original Budget Revised Budget Budget 2009 2010 2010 . 2011 Revenues Charges for services $290,235 $297,500 $297,500 $37,500 Miscellaneous 19,444 9,200 2,071 1,700 Total Revenues 309,679 306,700 299,571 39,200 Expenditures Personnel ~ Salaries 177,227 150,297 Benefits 54,159 57,315 375,081 258,939 231,386 207,612 Operations & Maintenance 159,536 152,685 147,042 139,945 Capital 0 0 0 0 Total Expenditures Â· $534,617 $411,624 $378,428 3347,557 inc/dec over prior year 5% -23% -29% -8% Personnel 2009 2010 2010 2011 Visitor Center Manager 1.00 1.00 1.00 1.00 Visitor Information Specialist (2 PT, 1 FT) 3.00 3.00 2.00 2.00 Community Services Director 0.25 0.20 0.20 0.20 Communications Manager 0.50 0.00 0.00 0.00 Seasonal Phone Operators 2.10 2.10 2.37 2.10 Stakeholder Sales & Service Coordinator 1.00 O.00 O.00 O.00 Operations & Maintenance IT Services 34,594 26,335 26,335 21,546 Bank (credit card) fees ' 2,304 2,000 2,000 2,400 CVB Services Support (internal and external) 0 1,166 1,166 0 Web SEO maintenance 6,550 0 0 0 Web upgrades 4,260 2,000 2,000 500 Web hosting fee 2,200 0 0 0 Ad production costs 0 2,400 0 0 Equipment (copier lease, other rentals) 3,452 5,512 5,512 5,000 Maintenance contracts 29,435 30,249 31,146 30,438 Buildings 3,621 2,500 4,700 4,635 Exhibits/displays 0 2,457 2,457 500 10 COMMUNITY SERVICES FUND Special Revenue Fund, #222-2600 Visitor Center Town of Estes Park - 2011 Budget SCOPE OF SERVICES Assist walk-in visitors and callers seeking information about Estes Park and Rocky Mountain National Park. Promote Estes Park events and activities and distribute promotional materials Facilitate Ambassador volunteer organization Handle limited retail sales of Estes Park - related merchandise 4 Original Budget Revised Budget Budget 2009 2010 2010 2011 Furniture/fixtures 2,067 0 0 0 Promotional mat printing 2,180 5,972 5,972 5,000 Data processing software/equipment 2,400 5,185 0 8,100 Education/training 164 2,000 1,000 500 Utilities 25,574 23,350 24,415 24,602 Resale purchases 22,164 22,010 22,918 22,000 Ambassador expenses 3,556 3,000 3,200 4,300 Capital 0 0 0 0 1C Town of Estes Park Detail budget information Visitor Center (222-2600-426-) 2011 Account Account Name Budget Number Justification 211 21-01 Property 2,000 21-02 Liability Insurance Premiums 2,211 250 22-08 Legal 21,546 22-09 IT 2,400 22-10 Bank service 500 22-41 Website Upgrades 100 22-98 Background checks Professional Fees/Services 24,796 Publishing 1,100 23-01 Publication fees (resort map, emp ads) 1,100 Equipment 5,000 24-01 Copier lease 5,000 30,438 25-01 Maintenance contracts Oanitorial, window washing, elevator, mats, phone, hvac) 4,635 25-02 Buildings, Furniture, Fixtures & Equipment (FF&E) 100 25-98 Other equip/machinery Repair & Maintenance 35,173 3,200 26-01 Office Supplies 500 26-02 Postage 400 26-05 Janitorial supplies 500 26-15 Exhibit/display 972 26-17 Catering/special circumstances 300 26-23 FF&E 5,000 26-29 Promotional mat printing (counter materials/annual report) 8,100 26-33 Data processing equipment 300 26-46 Communication equipment Materials and Supplies 19,272 500 27-04 Education/training 610 27-05 Member dues/subscriptions 256 27-06 Employee recognition (3.2 x $80) 125 27-07 Mileage reimbursement Job Performance 1,491 12- .. Town of Estes Park Detail budget information Visitor Center (222-2600-426-) 2011 Account Account Name Budget Number Justification 5,888 28-01 Telephone 2,888 28-02 Natural Gas 9,196 28-03 Electrical 2,482 28-04 Water 1,208 28-05 Sewer 840 28-06 Trash disposal 2,100 28-15 Telephone lines Utility Expenditures 24,602 22,000 29-20 Resale purchases 4,300 29-24 Ambassadors club Other Current Expenses 26,300 Total Operations & Maintenance Costs 139,945 0 Capital Equipment O 13 .. COMMUNITY SERVICES FUND Special Revenue Fund, #222-2700 Visitor Guide Town of Estes Park - 2011 Budget SCOPE OF SERVICES * to account for production and distribution of annual Visitor Guide Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Charges for services $179,385 50 $0 $0 Total Revenues 179,385 0 0 0 Expenditures Personnel 0 0 0 0 Operations & Maintenance 171,743 0 0 0 Capital 0 0 0 0 t Total Expenditures $171,743 $0 $0 $0 inc/dec over prior year N/A -100% -100% 0% Excess (deficiency) of revenues over . 7,642 0 0 0 expenditures Personnel 0.00 0.00 0.00 0.00 Operations & Maintenance Publication fees 69,307 0 0 0 Office supplies 1,083 0 0 0 Postage 47,411 0 0 0 Printing/forms 53,942 0 0 0 171,743 0 0 0 Capital none * Revenues and expenditures assumed by the Local Marketing District - 2010 COMMUNITY SERVICES FUND Special Revenue Fund, #222-2800 Facilities Sales & Marketing Town of Estes Park - 2011 Budget SCOPE OF SERVICES Develop and implement comprehensive marketing program for Conference Center and Fairgrounds Promote, recruit, book and facilitate Town-wide groups into the Conference Center and other facilities Coordinate with local marketing officials to promote meeting properties Book, facilitate and support local events and fundroisers at the Conference Center + Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Miscellaneous (room night fees) $7,618 $6,000 $6,000 $5,000 Total Revenues 7,618 6,000 6,000 5,000 Expenditures Personnel Salaries 91,718 89,592 Benefits 27,855 33,599 105,426 118,525 119,573 123,191 Operations & Maintenance 32,772 33,627 34,428 23,618 Capital 0 0 0 0 Total Expenditures $138,198 $152,152 $154,001 $146,809 inc/dec over prior year 3% 10% 1% -5% Personnel Group Sales and Marketing Manager 1.00 1.00 1.00 1.00 Community Services Director O.25 0.10 0.10 O.10 Seasonal 0.09 0.00 0.00 0.00 Operations & Maintenance IT Services 4,942 2,394 2,394 2,394 Publishing 10,521 10,000 10,000 8,150 Printing forms 737 4,000 4,000 500 Education/training 3,048 4,000 1,500 1,500 Member dues/subscriptions 2,785 2,000 2,000 2,000 Mileage reimbursements 927 1,000 1,000 1,000 Marketing expenses 4,098 5,000 5,000 4,000 Special marketing (transit) 1,862 2,000 4,500 1,000 Capital none 1 5/ 1 . Town of Estes Park Detail budget information Facilities Sales & Marketing (222-2800-428-) 2011 Account Account Name Budget Number Justification 15 21-01 Property 471 21-02 Liability Insurance Premiums 486 IT Services 2,394 22-09 8,000 23-01 Publication fees 150 23-03 Advertising production Publishing 8,150 500 26-01 Office Supplies 500 26-02 Postage 500 26-03 Printing/forms (Conf Ctr photos) 0 26-04 Freight/shipping Materials and Supplies 1,500 1,500 27-04 Education/training 1,500 27-04 Conf Ctr, State Tourism conferences 2,000 27-05 Member dues/subscriptions 2,000 27-05 Colo Society of Assoc Executives International Assoc of Assembly Mgrs Prof Convention Mgrs Assoc 88 27-06 Employee recognition (1.1 @ $80) 1,000 27-07 Mileage reimbursement Job Performance 4,588 1,500 28-01 Telephone Utility Expenditures 1,500 4,000 29-22 Marketing expense 1,000 29-35 Shuttle buses for conferences Other Current Expenses 5,000 Total Operations & Maintenance Costs 23,618 -16 .. COMMUNITY SERVICES FUND Special Revenue Fund, #222-2900 Local Marketing District Assistance Town of Estes Park - 2011 Budget SCOPE OF SERVICES Beginning in 2010, Town Board agreed to provide assistance with LMD payroll. An amended agreement was made in 2011. Original Budget Revised Budget Budget 2009 2010 2010 2011 k Revenues Miscellaneous (personnel reimbursement) 30 $49,266 $49,266 $574,801 Total Revenues 0 49,266 49,266 574,801 Expenditures Personnel Salaries 312,162 407,069 Benefits 101,579 167,732 0 400,853 413,741 574,801 Operations & Maintenance 0 1,021 1,133 1,500 Capital 0 0 0 0 Total Expenditures 30 $401,874 $414,874 $576,301 inc/dec over prior year 0% N/A N/A 38.91% Personnel Communications Manager 0.00 1.00 1.00 1.00 Communications Coordinator O.00 1.00 1.00 1.00 Stakeholder Sales/Service Manager O.00 1.00 1.00 1.00 . Executive Director O.00 1.00 1.00 1.00 Seasonal Administrative Assistant 0.00 0.50 0.50 0.60 Mtgs/Conf sales Manager 0.00 1.00 1.00 1.00 Operations & Maintenance Insurance - liability 0 1,021 1,000 1,500 Publication fees 0 0 133 0 Capital none 17 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5304 Senior Center Town of Estes Park - 2011 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, offsite cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/public meeting space, SC Inc. fundraising support . Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Grants/Awards $0 32,475 $2,475 $2,475 Charges for Services 0 18,320 19,820 23,852 Miscellaneous 0 33,950 32,550 51,100 Total Revenues 0 54,745 54,845 77,427 Expenses Personnel Services Salaries 83,665 81,847 Benefits 30,025 33,209 0 108,382 113,690 115,056 Operations & Maintenance 0 108,929 110,390 105,576 Total Current Expenses 0 217,311 224,080 220,632 Capital 0 0 0 19,500 Total Expenses 0 217,311 224,080 240,132 inc/dec over prior year Budget comments 2009 2010 2010 2011 Revenues (totals) 0 54,745 54,845 77,427 County Awards 0 2,475 2,475 2,475 Services 0 18,320 19,820 23,852 Current (buildings, fund raisers, United Way) 0 15,700 14,800 19,500 Other (SC Inc) 0 16,750 16,650 30,500 Coffee fund 0 1,000 1,000 1,000 Van usage fees 0 500 100 100 Personnel Services Community Services Director O.10 O.10 O.10 O.10 Senior Center Manager 1.00 1.00 1.00 1.00 Van Drivers 0.10 0.10 0.15 0.15 Senior Center Coordinator 0.50 0.50 0.50 0.50 Operations & Maintenance 195 I . COMMUNITY SERVICES FUND Special Revenue Fund, #222-5304 Senior Center Town of Estes Park - 2011 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, off-site cultural activities, public relations, web site management * Nutrition Services: congregate dining; take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/public meeting space, SC Inc. fundraising support Original Budget Revised Budget Budget 2009 2010 2010 2011 IT Services 0 11,970 11,970 11,970 Food service contract 0 22,400 22,400 20,160 Maintenance contracts 0 19,155 18,505 19,700 Buildings 0 1,000 1,400 1,500 Program expenses 0 14,060 14,060 16,120 Furniture/Fixtures 0 6,500 6,850 1,000 Data processing equipment 0 0 1,500 0 Operating supplies (Meals on Wheels incl) 0 7,500 7,500 7,700 Education & training 0 700 450 600 Utilities 0 11,670 11,970 13,250 Capital SCINC: deck repair/wood floor/water heater 0 0 0 19,500 19 .. Town of Estes Park Detail budget information Special Revenue Fund, #222-5304-453 Senior Center 2011 Account Account Name Budget Number Detail 1,026 21-01 Property 825 21-02 Liability Insurance Premiums 1,851 11,970 22-09 IT Services 20,160 22-71 Food service contract Professional Services/Fees 32,130 19,700 25-01 Maintenance contracts 800 25-01 Carpet cleaning ~Â· 860 25-01 Floors 6,360 25-01 Janitorial 3,611 25-01 Mechanical Services contract 360 25-01 Small copier contract 2,459 25-01 Telephone (7) 450 25-01 Valley Fire Inspections 1,500 25-01 SCINC: Large Copier Contract (SCINC - Senior Center Inc funding source) 1,500 25-01 Hydroplant grounds - Janitorial 800 25-01 Entry Mats 600 25-01 Window washing 4 400 25-01 Grease trap pumpings 1,500 25-02 Buildings 3,700 25-04 Van maintenance 3,300 25-98 Other 2,000 25-98 Kitchen equipment 1,300 25-98 Meeting room and program equipment Maintenance & repair 28,200 1,450 26-01 Office Supplies 500 26-02 Postage 1,000 26-10 Lawn 16,120 26-16 Programs 4,950 26-16 Day trip ticketing (participant covered) 5,520 26-16 Instructor fees (participant covered) 350 26-16 Day trip supplies 1,500 26-16 Membership events 500 26-16 Guest meals . 500 26-16 Volunteer recognition 2,800 26-16 General programs/supplies 1,000 26-23 Furniture, Fixtures & Equipment 930 0 . Town of Estes Park Detail budget information Special Revenue Fund, #222-5304-453 Senior Center 2011 Account Account Name Budget Number Detail 1,000 26-23 Billiards/furniture (SCINC) 1,000 26-96 Coffee (pass through from SCINC) 7,700 26-97 Operating supplies 3,000 26-97 Meals-Wheels (pass through) 1,200 26-97 Fundraising supplies 2,000 26-97 Food service 1,500 26-97 Janitorial Materials and Supplies 28,770 600 27-04 Education/Training 200 27-04 Colo Assoc of Senior Ctrs (workshops) 400 27-04 Computer training (2) 135 27-05 Member Dues/Subscriptions 140 27-06 Employee Recognition (1.75 @ $80) 500 27-07 Mileage Reimbursement Job Performance Expenses 1,375 1,020 28-01 Telephone 1,500 28-02 Natural gas 7,400 28-03 Electrical energy 530 28-04 Water 600 28-05 Sewer 2,200 28-06 Trash Disposal Utility Expenditures 13,250 Total Operations & Maintenance Costs 105,576 32-22 7,000 SCINC: refinish and repair exterior deck 5,000 SCINC: refinish wood floor (rm 114) 7,500 SCINC: replace commercial water heater Capital Equipment 19,500 1,\ COMMUNITY SERVICES FUND Special Revenue Fund, #222-5500 Events Town of Estes Park - 2011 Budget SCOPE OF SERVICES Plan and execute Town events (ex: Catch the Glow, Rooftop Rodeo) Assist with local events such as the Longs Peak Scottish-Irish Festival Coordinate use of Fairgrounds, Performance Park, and other Town venues Support destination shows such as the Hunter-Jumper Horse Show Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Charges for services $459,323 $468,484 $484,655 $486,800 Miscellaneous 96,357 81,100 105,688 83,600 Total Revenues 555,680 549,584 590,343 570,400 Expenditures Personnel Salaries 335,898 332,503 Benefits 110,673 131,730 374,050 ' 450,866 446,571 464,233 Operations & Maintenance 597,174 619,376 629,302 660,059 Capital 0 50,000 45,000 0 Total Expenditures $971,225 $1,120,242 $1,120,873 $1,124,292 inc/dec over prior year 2% 15% 15% 0% Revenues $555,680 $549,584 $590,343 $570,400 Special Event vendor permits 690 4,500 4,500 4,500 Arena 22,536 19,500 24,442 19,500 Stall 106,284 106,284 110,782 110,000 Camper 20,161 17,000 21,141 17,500 Commercial Vendors 22,365 24,000 28,765 24,000 Storage 8,100 7,005 8,300 2,358 2,500 2,500 2,500 Parking 7,936 Food concessions , , 11,781 12,000 12,000 12,000 Dance (Rodeo Queen) 3,657 4,000 4,349 4,000 Admissions 113,865 121,000 147,684 135,000 Entry Fees (Wool Market animals) 8,562 10,000 10,495 10,500 Workshop fees 33,625 37,000 28,649 30,000 Feed sales 96,660 95,000 73,000 98,000 Retail 8,843 7,600 13,843 11,000 Buildings 15,991 7,000 11,966 7,000 Real property (Bond/Performance Park rentals) 4,850 1,600 3,370 1,600 Donations 17,000 18,000 16,500 18,000 Other 5,269 2,500 15,023 3,000 Sponsorship 35,066 36,000 36,000 38,000 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5500 Events Town of Estes Park - 2011 Budget SCOPE OF SERVICES Plan and execute Town events (ex: Catch the Glow, Rooftop Rodeo) Assist with local events such as the Longs Peak Scottish-lrish Festival Coordinate use of Fairgrounds, Performance Park, and other Town venues Support destination shows such os the Hunter-Jumper Horse Show Original Budget Revised Budget Budget 2009 2010 2010 2011 Program sales . 9,423 8,000 9,548 8,000 Platte River Power Authority - No Colorado 8,758 8,000 8,781 8,000 Economic Development (Grant) Personnel Fairgrounds/Special Events Manager 1.CX) 1.00 1.00 1.00 Municipal Services Foreman 1.00 1.00 1.00 1.00 Special Events Coordinator 1.CK) 1.00 1.00 1.00 Special Events Worker 1.00 1.00 1.00 1.00 Seasonal workers (FTEs)1 3.89 4.06 4.06 4.06 Community Services Director 0.25 0.46 0.46 0.46 iseasonal employee numbers are calculated by taking total budgeted seasonal wages and dividing by FTE units. It does not necessarily reflect the number of actual seasonal workers hired. Operations & Maintenance IT Services + 7,413 7,182 7,182 9,576 Contract services (Christmas, Jazz Fest, Elk Fest, Wool Market) 33,675 42,500 42,500 37,488 Entertainment (Jazz Fest, Scandinavian Fest, Performance Park, Riverside Park, Elk Fest, Fireworks, Rooftop Rodeo, Wool Market, Scottish Fest, Auto Show, Heritage Days) 98,396 101,550 93,501 101,963 Advertising 4,095 3,786 1,403 4,857 Equipment (Tent/tables, Bobcat) 18,167 21,400 31,878 22,150 Maintenance contracts 6,223 9,806 13,806 15,598 Buildings (general repair and maintenance) 31,349 20,000 29,000 25,000 Vehicle maintenance & upkeep 33,878 30,000 36,068 35,000 Future vehicle replacement2 34,747 30,900 30,900 4,616 Feed costs 68,749 50,000 40,000 70,000 Exhibits/displays 9,164 15,000 10,363 15,000 Programs 5,846 6,500 4,608 11,300 Catering (Wool Market lunches) 6,381 6,750 4,750 6,900 Trophies/awards 3,749 4,350 4,661 4,400 Education & training 11,375 8,023 8,023 8,350 Dues & subscriptions 5,531 3,322 3,754 4,497 Marketing expenses 4,899 0 0 0 Utilities expenses (includes trash disposal) 50,138 49,800 57,218 47,704 Purse money (Rodeo, Wool Market) 25,904 28,625 26,625 33,600 Volunteer banquet 2,971 3,750 3,750 3,750 Rooftop Rodeo 77,056 91,420 92,829 95,560 Resale purchases 5,265 6,250 6,138 7,200 Manure disposal 13,387 20,000 14,805 20,000 Â£63 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5500 Events Town of Estes Park - 2011 Budget SCOPE OF SERVICES Plan and execute Town events (ex: Catch the Glow, Rooftop Rodeo) Assist with local events such as the Longs Peak Scottish-Irish Festival Coordinate use of Fairgrounds, Performance Park, and other Town venues Support destination shows such*as the Hunter-Jumper Horse Show Original Budget Revised Budget Budget 2009 2010 2010 2011 Capital (site work - arena floor) 0 50,000 45,000 0 0 0 0 0 2Special Events vehicle G-115A ('01 J/D Gator) replaced from Vehicle Replacement Fund - $12,000 * 04 Town of Estes Park Detail budget information Events (222-5500-455-) 2011 Account Account Name Budget Number Justification 8,776 21-01 Property 3,331 21-02 Liability Insurance Premiums 12,107 300 22-08 Legal 9,576 22-09 IT 1,200 22-10 Bank Service fees 37,488 22-12 Contract Services 11,500 Christmas Parade 3,100 Jazz Fest 5,100 Elk Fest 17,788 Wool Market - judges fees 101,963 22-20 Entertainment 18,500 Jazz Fest - bands 5,300 Performance Park 7,500 Riverside Plaza 30,000 Fireworks/4th July 1,600 Rooftop Rodeo 35,000 Scottish Fest/Hotel rooms 150 Auto Extravaganza 2,000 Heritage Festival 1,913 Hunter Jumper concert 1,000 22-26 Insurance damage claims 110 22-98 Other prof services as needed Professional Fees/Services 151,637 300 23-01 Publication fees 4,857 234)2 Advertising production 490 Rodeo News 347 Arabian Magazine 1,200 Banner Changes 120 Poster designs 500 Western Horseman Magazine 1,000 Regent Broadcast Radio Assoc 1,000 Radio Ads - Wool Mkt 200 Scoops Ad - Car Show Publishing 5,157 22,150 24-01 Equipment 1,400 Bobcat 19,100 Tents/tables - Wool Market 1,650 Panel rental - Wool Market 9 5' Town of Estes Park Detail budget information Events (222-5500-455-) 2011 Account Account Name Budget Number Justification Equipment 22,150 3,700 24-02 School Rental - Wool Market 2,820 Office/Trailer rental Real Property 6,520 15,598 25-01 Maintenance contracts 2,258 Phone (6) 3,800 Copier 420 Hand-held radios 9,120 Sound Systems (downtown/fairgrounds) 25,000 25-02 Buildings 15,000 General 2,500 Roof gazebos and small office 2,500 Privacy fence 5,000 Dirt - stalls/alleys 1,600 25-03 Furniture/fixtures 1,600 Misc repair/supplies 35,000 25-04 Vehicle maintenance and fuel 500 25-05 Machinery/tools 4,616 25-44 Future vehicle purchase Repair & Maintenance 82,314 3,200 26-01 Office Supplies 1,750 26-02 Postage 1,000 26-03 Printing/forms 500 26-04 Freight/shipping 4,810 26-05 Janitorial 1,000 26-06 Small tours 1,500 26-07 Small hardware 11,500 26-08 Lumber/Paint 5,000 26-10 Lawn 70,000 26-12 Feed costs 500 26-13 Medical 15,000 26-15 Exhibit/Display 11,300 26-16 Programs (Rooftop, Wool) 6,900 26-17 Catering/special circumstances 6,000 Wool Market luncheons 900 Rodeo 4,400 26-18 Trophies/Awards 150 Rooftop President 650 Elk Fest Bugling 3,200 Wool Market Ribbons 46 0 Town of Estes Park Detail budget information Events (222-5500-455-) 2011 Account Account Name Budget Number Justification 400 Auto Extravaganza 1,500 26-23 Equipment - Tables (8', picnic) 800 26-32 Data processing software 2,700 26-33 Data Processing Equipment 800 26-46 Communication equipment 700 26-48 Shop Equipment 1,000 26-52 Traffic Signs + Materials and Supplies 145,860 150 27-01 Personal Safety Equipment 1,500 27-02 Uniform allowance 8,350 27-04 Education/training 100 Farm show 500 Computer training 100 Stock Show 450 Colo Festival and Events Conf 4,700 Prof Rodeo Cowboys Assoc (PRCA) rodeo 500 Equip training for two FTEs 2,000 Footing academy, equip training 4,497 27-05 Member dues/subscriptions 22 Western Horsemen 315 Amer Society for Composers, Authors, and Publishers (ASCAP) 100 International Festivals/Events Assoc 150 Alpaca-Llama Show Association 25 Rabbit Sanction fees 500 State Discharge Permit 100 Assoc of Rodeo Committees 1,250 PRCA 300 Broadcast Music Inc (BMI) 260 Society of European Stage Authors and Composers (SESAC) 500 Alpaca Owners and Breeders Assoc 150 Cultural Arts Council 275 League of Equine and Agriculture Ctrs 50 Colo Assoc of Fairs and Shows 500 Commercial Drivers License (CDL) fees 353 27-06 Employee recognition (4.41 x $80) 820 27-07 Mileage reimbursement Job Performance 15,670 4,100 28-01 Telephone 3,600 28-02 Natural Gas %1 . Town of Estes Park Detail budget information Events (222-5500-455-) 2011 Account Account Name Budget Number Justification 10,500 28-03 Electrical Energy . 9,504 28-04 Water 6,000 28-05 Sewer 14,000 28-06 Trash Disposal Utility Expenditures 47,704 650 29-12 Parade (Rooftop Rodeo) 3,480 29-13 Dance (rodeo) 3,480 Queen's Dance room rental 1,500 29-14 Sponsors' dinner 33,600 29-15 Added purse money 23,600 Rodeo 3,000 Draft horse show 7,000 Wool Market 2,000 29-16 Security/Ticket Labor 3,750 29-17 Volunteers banquets 2,100 Rooftop Rodeo 1,000 Wool Market 425 Elk Fest 225 Auto Show 95,560 29-18 Rodeo 7,200 29-20 Resale purchases 5,200 Wool market 2,000 Elk Fest 3,200 29-25 Promotion (Queens/ponies) 20,000 29-30 Manure/bedding Other Current Expenses 170,940 Total Operations & Maintenance Costs 660,059 %5 . 0 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5700 Museum Town of Estes Park - 2011 Budget Scopes of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, web site management * Education: education programs, newsletter, stoffresearch & publication * Exhibits: permanent exhibits, temporary installations, off-site installations * Collections management: collections processing, object care & conservation, collections database management * Miscellaneous: facility rental & publicmeeting space, community case, Friendsfundroising support Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Grants 0 6,860 6,735 13,065 Charges for Services 0 1,625 1,579 3,985 Other 0 35,150 27,400 17,700 Total Revenues $0 $43,635 $35,714 $34,750 Expenditures Personnel Salaries 102,266 110,456 Benefits 40,478 48,108 0 137,299 142,744 158,564 Operations & Maintenance 0 113,808 110,427 90,831 Total Current Expenses 0 251,107 253,171 249,395 Capital 0 6,000 6,000 10,000 Subtotal 0 257,107 259,171 259,395 Rollovers 0 0 0 0 Total Expenditures 0 257,107 259,171 259,395 inc/dec over prior year 2009 2010 2010 2011 Personnel Community Services Director 0.14 0.14 0.14 0.14 Curator - Education 1.00 1.00 1.00 1.00 Curator - Exhibits/Manager 1.00 1.00 1.00 1.00 Seasonal grant-funded Digital Technician 0.33 0.33 0.33 0.64 Seasonal (Shared with CVB) 0.00 0.00 0.00 0.23 Revenues Grants $0 $6,860 $6,735 $13,065 Charges for services 0 1,625 1,579 3,985 Miscellaneous (buildings, donations) 0 11,500 8,500 6,500 Contributions from "Friends" 0 23,650 18,900 11,200 Total revenues 0 43,635 35,714 34,750 Operations & Maintenance Insurance premiums 0 4,860 4,779 5,114 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5700 Museum Town of Estes Park - 2011 Budget Scopes of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, web site management * Education: education programs, newsletter, staff research & publication * Exhibits: permanent exhibits, temporary installations, off-siteinstallations * Collections management: collections processing, object core & conservation, collections database management * Miscellaneous: facility rental & public meeting space, community case, Friends fundraising support Original Budget Revised Budget Budget 2009 2010 2010 2011 IT Services 0 21,547 21,547 ' 19,152 ContracUskilled services 0 8,000 0 0 Advertising/publishing 0 2,150 2,150 2,150 Maintenance contracts 0 19,917 19,917 19,014 Buildings 0 9,600 14,350 2,500 Future vehicle replacements 0 2,220 2,220 1,110 Exhibit/displays 0 2,700 2,700 2,550 Programs 0 3,300 3,175 2,300 Data processing (computer replacements) 0 5,400 5,400 4,700 â€¢ Education/training 0 1,600 1,600 1,600 Utilities 0 18,494 18,894 18,465 Capital Buildings remodeling/upgrades Event Garden (FRIENDS) 0 6,000 6,000 0 Handicap door - fronUback (FRIENDS) O 0 0 10,000 0 6,000 6,000 10,000 90 .. Town of Estes Park Detail budget information Special Revenue Fund, #222-5700-457 Museum and Hydroplant 2011 Account Account Name Budget Number Detail 3,677 21-01 Property 1,437 21-02 Liability Insurance Premiums 5,114 19,152 22-09 IT Services 800 22-10 Banks chgs (reimb by FRIENDS) 22-13 ContracUskilled services Professional Services/Fees 19,952 Publishing 2,295 23-02 Advertising 25-01 Maintenance contracts 19,014 2,657 Trane mechanical 2,057 Telephone system (5) 6,500 Cleaning Museum 450 Pastperfect software mtc 3,000 Copier 100 Fire extinguisher 500 Enviropest 500 Enviropest (Hydro) 500 ADT Security Hydro 2,000 Clean hydroplant 750 Entry mats 25-02 Buildings 2,500 2,000 General 500 Museum Lights/Ballasts 2,600 25-04 Van Maintenance 1,110 25-44 Future vehicle purchase Maintenance & Repair 25,224 2,160 26-01 Office Supplies 1,800 26-02 Postage 300 26-03 Printing/Forms 100 26-04 Freight/Shipping 600 26-05 Janitorial 2,550 26-15 Exhibit/Display 350 Wiest Butterflies 1,200 Hydro signs 500 Exhibit repairs 500 History clothing 2,300 26-16 Programs 91 , Town of Estes Park Detail budget information Special Revenue Fund, #222-5700-457 Museum and Hydroplant 2011 Account Account Name Budget Number Detail 300 Education (Rotary funded) 1,200 Speaker expense 300 Program supplies 500 . Van trip 1,100 26-17 Catering/special circumstances 500 Exhibit openings (2) 250 Volunteer brunch/pot luck 200 Volunteer recognition 150 Meeting refreshments 100 26-23 Furniture/fixtures 1,000 26-26 Conservation supplies 500 Archival Folders/Papers 500 Miscellaneous 4,700 26-33 Data processing equipment 4,700 Managedlaptop . Materials and Supplies 16,710 1,600 27-04 Education/Training 800 Colo-Wyo Assoc of Museums (CWAM) 300 Front Range educators 300 Assoc of Northern Front Range Museums (curator) 200 Reference materials 1,100 27-05 Member Dues/Subscriptions 225 Amer Assoc of Museums 110 Amer Assoc for State/Local History 60 Mountain-Plains Mu'seum Assoc 40 CWAM 100 Cultural Arts Council of Estes Park 65 Colorado Historical Society 45 Estes Park Trail Gazette 55 Nat Assoc Interpretation 300 American Society of Composers, Authors and Publishers Broadcast Music Incorporated Society of European Stage Authors and Composers 100 Domain name registration 171 27-06 Employee Recognition (2.14 FTE @ $80) 200 27-07 Mileage Reimbursement 51 . I Town of Estes Park Detail budget information Special Revenue Fund, #222-5700-457 Museum and Hydroplant 2011 Account Account Name Budget Number Detail Job Performance Expenses 3,071 1,550 28-01 Telephone 3,050 28-02 Natural gas 10,465 28-03 Electrical energy ' 1,600 28-04 Water 500 28-05 Sewer 1,300 28-06 Trash Disposal Utility Expenditures 18,465 Total Operations & Maintenance Costs 90,831 33-22 Building remodeling 10,000 Handicap door front/back (FRIENDS) Capital Equipment 10,000 43 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5800 Conference Center Town of Estes Park - 2011 Budget SCOPE OF SERVICES Operation of conference center. See #2800 for further details on scope of services. . Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Miscellaneous (Holiday Inn F&B concession) $21,000 $24,000 $24,000 $24,000 Total Revenues 21,000 24,000 24,000 24,000 Expenditures Personnel 0 0 0 0 Operations & Maintenance 108,926 122,033 122,450 117,779 Capital 0 5,000 0 0 Total Expenditures 108,926 127,033 122,450 117,779 inc/dec over prior year -8% 17% -4% -4% Personnel none Operations & Maintenance Property Insurance 8,854 Property & real taxes 32,119 36,250 36,250 36,250 (prop tax exp offsets Holiday Inn lease) General Building Maintenance 11,734 20,000 20,000 15,000 Utility Expenditures 57,518 57,925 57,925 57,675 Capital Stacking chairs replacement program 0 5,000 0 0 94 Town of Estes Park Detail budget information Conference Center (222-5800-458-) 2011 Account Account Name Budget Number Justification 8,854 21-01 Property Insurance Premiums 8,854 24,000 24-02 Real property Equipment 12,250 24-04 Land taxes 36,250 15,000 25-02 Buildings (repairs as needed) Repair & Maintenance 15,000 0 27-05 Member dues/subscriptions Job Performance O 975 28-01 Telephone 1,200 28-02 Natural Gas 50,000 28-03 Electrical Energy 3,250 28-04 Water 2,250 28-05 Sewer Utility Expenditures 57,675 Total Operations & Maintenance Costs 117,779 Capital 0 33-31 Fire Services Special Revenue Fund, #229 Town of Estes Park - 2011 Budget Scope of services: The Estes Valley Fire District (EVFD) was created by election on November 3, 2009. As of January 1,2010, the Town will participate in fire protection services by transferring 7% of projected sales tax to the EVFD. This can be reviewed under Department 101-9000 in the General Fund. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues $217,694 30 50 30 Total Revenues 217,694 0 0 0 Expenses Personnel Services 356,170 0 0 0 Operations & Maintenance 358,917 0 0 0 Total Current Expenses 715,087 0 0 0 Capital 358,243 0 0 0 Subtotal 1,073,330 0 0 0 Rollovers 0 . 0 0 0 Total Expenses 1,073,330 0 0 0 % change from prior year 82% Other financing sources (transfers in) 300,500 0 0 0 Other financing uses (transfers out) 7,917 0 0 0 Increase (decrease) in Fund balance (563,053) . 0 0 0 Beginning Fund balance 563,053 0 0 0 Rollover adjustment Ending Fund balance $0 30 $0 $0 0% 0% 0% 0% Revenues (totals) 217,694 Fire services fees 208,520 Emergency response fees 6,363 Investment income 2,887 Miscellaneous (Wildland, per fee calls) (76) Personnel Levels Fire Chief 1.00 Secretary 1.00 Admin Training Captain 1.00 Wildland Coordinator (Grant funded) 0.50 Volunteer Firefighters 33.00 Fire pension contribution 81,000 to fund to max level in 2009 Operations & Maintenance IT Services 17,297 6t69 Fire Services Special Revenue Fund, #229 Town of Estes Park - 2011 Budget 5cope of services: The Estes Valley Fire District (EVFD) was created by election on November 3,2009. As of January 1,2010, the Town will participate in fire protection services by transferring 7% of projected sales tax to the EVFD. This can be reviewed under Department 101-9000 in the General Fund. Budget Revised Budget Budget 2009 2010 2010 2011 Maintenance contracts 28,979 Buildings 9,281 Vehicle equipment/fuel 61,852 + Future vehicle purchases/replacement 96,031 Other equipment/machinery 778 Data processing equipment (PCs) O Communication equipment 2,171 Other equipment (fire hose rplcmnt - '08; mobile data 148 terminal - '10) Personal Safety equipment 16,701 Education/training 14,471 Utilities 14,019 Capital Equipment (thermal imaging camera) 0 Replace pamper Mack G-80 (truck only) 0 Equipment for new pumper Mack G-80 64,917 64,917 91 Building Authority Fund Debt Service Fund, #419 Town of Estes Park - 2011 Budget PURPOSE To administer Certificates of Participation issued for golf course improvements by the Town of Estes Park and the Recreation District, which matured in 2009. The fund remains open, but no activities are schdduled for 2011. Budget Revised Budget Budget 2009 ' 2010 2010 2011 Revenues Total Revenues $92,789 $0 $0 $0 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 0 0 0 0 Debt service* 92,789 0 0 0 Total Expenses 92,789 0 0 0 Excess (deficiency) of revenues over 0 0 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 0 0 0 0 Beginning Fund balance O 0 0 0 Ending Fund balance $0 $0 50 50 *Principal $88,000; interest $4,789 9% . I Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2011 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2009 2010 2010 2011 OPERATING REVENUES Charges for Services $11,366,577 $11,900,085 $11,927,651 $12,564,144 Other 376,213 216,266 225,413 210,379 Total Operating Revenues 11,742,790 12,116,351 12,153,064 12,774,523 OPERATING EXPENSES Source of Supply 4,960,316 5,541,308 5,541,663 5,922,716 Distribution Personnel 1,202,544 1,241,454 1,282,600 1,321,636 Operations and Maintenance 742,359 696,164 745,923 696,494 Customer Accounts Personnel 539,235 545,919 555,477 539,543 Operations and Maintenance 93,132 129,925 140,417 122,265 Administration/General Personnel 350,405 372,414 377,395 380,298 Operations and Maintenance 1,216,726 1,600,255 1,564,121 1,398,574 Capital 486,096 2,045,823 2,416,204 724,872 Depreciation 0 0 0 0 TOTAL OPERATING EXPENSES 9,590,813 12,173,262 12,623,800 11,106,398 change from prior year 4% 21% 4% -1496 OPERATING INCOME (LOSS) 2,151,977 (56,911) (470,736) 1,668,125 NON OPERATING REVENUES (EXPENSES) Investment Income 70,641 50,000 50,000 50,000 Debt service payments (307,769) (751,568) (1,530,000) (448,319) Interest Expense (Bonds) ind above inclabove inclabove incl above TOTAL NON-OPERATING REVENUES (EXPENSES) (237,128) (701,568) (1,480,000) (398,319) NET INCOME (LOSS) BEFORE CAPITAL 1,914,848 (758,479) (1,950,736) 1,269,806 CONTRIBUTIONS AND TRANSFERS Rollovers 0 (114,724) 0 0 Capital Contributions O 0 0 0 Transfers Out (958,589) (998,897) (999,456) (1,023,467) CHANGE IN AVAILABLE FUNDS 956,259 (1,872,100) (2,950,192) 246,339 Rollover adjustment 0 0 0 0 AVAILABLE FUNDS*, Beginning, as Restated 5,857,471 6,813,730 6,813,730 3,863,538 AVAILABLE FUNDS*, Ending $6,813,730 $4,941,630 $3,863,538 $4,109,877 *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6, for the fiscal year ended Dec. 31, 2009). Amounts for 2009 ending balance are unrestricted curreht assets ($8,944,670) less current liabilities ($3,244,383) 91 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2011 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2009 2010 2010 2011 less inventories ($807,145) for an available fund balance of $4,893,142. The restricted cash and investment portion ($1,920,588) is then added to arrive at $6,813,730. $202,560 of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2011. COVERAGE DATA Debt service coverage ratio 8.80 2.71 1.30 5.45 Bond covenant requirements 1.25 1.25 1.25 1.25 Summary of expenditure types Source of Supply 4,960,316 5,541,308 5,541,663 5,922,716 Personnel 2,092,184 2,159,787 2,215,472 2,241,477 Salaries 1,628,391 1,602,729 Benefits . 587,081 638,748 Operations and Maintenance 2,052,218 2,426,344 2,450,461 2,217,333 Capital 486,096 2,045,823 2,416,204 724,872 Depreciation too , 0 0 Debt Service 307,769 751,568 1,530,000 448,319 Transfers out (to General Fund) 958,589 998,897 999,456 1,023,467 Rollovers Â· 0 114,724 ' 0 0 10,857,171 14,038,451 . 15,153,256 12,578,184 Source of Supply Includes PRPA purchased power increase of 6.2%. Wind power included, projected at $47,000 in 2011 4,960,316 5,541,308 5,541,663 5,922,716 Wheeling charges (hydro) 2011 - $11,000 Personnel Director of Utilities 0.58 0.58 0.58 0.58 Assistant to Director of Utilities 0.00 0.00 0.00 0.00 Line Superintendent 1.00 1.00 1.00 1.00 Crew Chief 1.00 1.00 1.00 1.00 Unemen 8.00 8.00 8.00 , 8.00 Groundman 1.00 1.00 1.00 1.00 Material Mgmt. Specialist 1.00 1.00 1.00 1.00 Line Equipment Specialist 0.00 O.00 O.00 O.00 Utilities Meter Foreman 1.00 1.00 1.00 1.00 Meter Specialist 2.00 1.00 2.00 2.00 Meter Reader 1.00 2.00 1.00 1.00 Secretary 111 0.50 0.50 0.50 0.50 Electrical Engineer 0.80 0.80 0.80 0.80 , IT Specialist 0.50 0.50 0.50 0.50 Util/PW Office Manager 0.50 0.50 0.50 0.50 Human Resource Manager 0.56 0.41 0.41 0.26 Payroll/HR Technician ~ 0.26 0.26 0.26 0.26 Seasonal GIS 0.00 0.83 0.00 0.98 Finance Officer 0.31 0.29 0.29 0.26 loo 4 . Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2011 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Plotte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2009 2010 2010 2011 Accounting Manager 0.31 0.29 0.29 0.26 Accountant I 0.31 0.29 0.29 0.26 Accts. Payable/Utility Billing Specialist 1.00 0.97 0.97 0.94 Administrative Clerk 11 1.18 1.24 1.24 1.29 Town Administrator 0.48 0.48 0.48 0.48 Deputy Town Administrator 0.48 0.48 0.48 0.48 Town Clerk 0.48 0.48 0.48 0.48 Deputy Town Clerk 0.48 0.48 0.48 0.48 Secretary 111 0.48 0.48 0.48 0.48 Public Information Officer 0.48 0.48 0.48 0.48 Operations and Maintenance Distribution IGA - Engineering services (Loveland) 25,613 25,000 25,000 25,000 Streetlights 35,000 35,000 35,000 15,000 Substation 25,046 40,000 50,000 40,000 Tree Trimming (overhead lines) 175,911 225,911 225,911 300,000 Underground conduit 45,000 50,000 80,000 75,000 Meter maintenance & replacement 101,127 123,956 110,000 90,000 Street Light Upgrade 60,000 60,000 60,000 30,000 Personal safety equipment 36,196 32,686 32,686 32,686 Customer Accounts Maintenance contracts 7,605 7,515 7,515 7,515 . Materials and Supplies 68,750 68,750 74,250 74,250 Education & Training 5,500 5,500 1,350 4,500 Administration Engineering Distribution system upgrade (15% of $2M project) 125,000 125,000 120,000 0 IT Services 44,478 44,478 45,487 45,487 Real property (Muni Bldg office space) 85,000 85,000 85,000 85,000 Maintenance contracts 41,120 91,157 91,157 85,064 Buildings 10,000 10,000 10,000 10,000 Vehicle Maintenance 150,000 150,000 150,000 120,000 Future vehicle replacement 137,491 137,963 137,963 140,350 Exhibits/displays 107,500 107,500 107,500 85,000 Energy efficiency 125,000 130,000 100,000 100,000 Data Processing Software 35,000 5,000 8,000 10,000 Data Processing Equipment 34,600 10,700 15,043 17,500 Heavy Equipment O 0 0 5,000 Communication Equipment 12,000 10,000 10,000 10,000 Education/Training 29,500 34,200 34,200 34,200 Member dues/subscriptions 17,825 17,825 17,825 13,000 Utilities 91,375 94,800 96,850 90,350 Payment in lieu of tax (2.5% Urban Revenue) 160,928 165,674 165,674 168,119 Franchise Fee (3.0% Urban Revenue) 193,114 198,809 198,809 201,743 lo~ I . Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2011 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct . electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, ;pecial events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2009 2010 2010 2011 Transfers General Fund (8.5%) 970,135 998,897 999,456 1,023,467 Debt Service Series 2027, $6.18m, 3.875% Bond principal 435,000 460,000 1,305,000 235,000 Bond interest 311,008 291,568 225,000 213,319 Capital Building remodeling 0 15,000 15,000 15,000 ML substation (2008-09), Line Opgrades (2010) 44,733 1,250,000 15,743 20,000 Office Equipment 21,042 25,000 25,000 25,000 Data Processing Equipment 26,812 67,500 91,549 91,549 Transformers 35,915 180,000 180,000 100,000 Communication Equipment 37,404 43,323 43,323 43,323 Other machinery/equipment 127,759 15,000 15,000 15,000 Tools 11,150 0 0 15,000 Street Lights 0 20,000 20,000 10,000 Poles/Towers/F.ixtures 3,273 40,000 40,000 20,000 Overhead Lines 72,901 150,000 884,257 250,000 Underground Conductors 105,108 240,000 1,086,332 120,000 Total Capital 486,097 2,045,823 2,416,204 724,872 *L&P vehicle 93317 ('99 Jeep Cherokee 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $26,500. *LAP vehicle 933188 ('01 Ford F-150 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $25,000. *L&P vehicle 933200 ('06 GMC K35004x4) scheduled for replacement in Vehicle keplacement Fund in 2011, valued at $44,000 l 02- Town of Estes Park Detail budget information Light and Power 502-6301-540 - Distribution 2011 Account Account Name Budget Number Justification 6,258 21-02 Liability Insurance Premiums 6,258 1,500 22-14 Lab testing 400 22-26 Insurance claims 2,000 22-30 Land use fees 25,000 22-98 IGA - Loveland Engineering Professional Fees/Services 28,900 (IGA-Intergovernmental Agreement) Rentals 2,400 24401 Prospect Mtn access lease 10,000 25-01 Shop cleaning 15,000 25-02 Buildings 6,000 25-05 Machinery/tools 250 25-06 Meters 4,000 25-07 Transformers - repaint ground mounts 4,000 25-08 Lab - test safety equipment 15,000 25-30 Street light maintenance 40,000 25-31 Substation per IGA w/ PRPA (PRPA - Platte River Power Authority) 300,000 25-32 Overhead maintenance / tree trimming 75,000 25-33 Underground conduit 3,500 25-34 Customer service lines 3,000 25-98 Other equipment/machinery Repair and Maintenance 475,750 500 26-01 Office Supplies 1,000 26-04 Freighushipping 1,500 26-05 Janitorial supplies 17,500 26-06 Small tools/new chain saws 6,000 26-07 Small hardware 2,500 26-20 Electrical 90,000 26-34 Meters 30,000 26-55 Street light program Materials and Supplies 149,000 32,686 27-01 Personal Safety Equipment 1,000 27-03 Vehicle Allowance 0 27-06 Employee recognition 500 27-07 Mileage reimbursement Job Performance 34,186 \03 Town of Estes Park Detail budget information Light and Power 502-6301-540 - Distribution 2011 Account Account Name Budget Number Justification Total Operations & Maintenance Costs 696,494 $ I \04 .. Town of Estes Park Detail budget information Light and Power 502-6401-550 Customer Accounts 2011 Account Account Name Budget Number Justification 3,020 21-02 Liability Insurance Premiums 3,020 500 22-98 IBM Infoprint 1585 training Professional Fees/Services 500 Rentals 2,000 24-01 Town records disposal 7,515 25-01 Maintenance contracts 5,500 25-01 Minolta copier 525 25-01 Check encoder 1,365 25-01 Foldedinserter 125 25-01 Letter opener 150 25-03 Furniture/fixtures Repair and Maintenance 7,665 15,350 26-01 Office Supplies 27,500 26-02 Postage 12,500 26-03 Printing/forms 1,700 26-04 Freight/shipping 1,300 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 8,400 26-33 3 desktop replacements 5,500 26-42 Office equipment Materials and Supplies 74,250 4,500 27-04 Education/training - HUG conferences 210 27-05 Dues - HUG 120 27-07 Mileage reimbursement Job Performance 4,830 Uncollectible accounts 30,000 29-07 Uncollectible accounts Total Operations & Maintenance Costs 122,265 los'- .. Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2011 Account Account Name Budget Number Justification - 37,852 21-01 Property 7,602 21-02 Liability Insurance Premiums 45,454 11,250 22-01 Auditing 250 22-07 Recording fees 5,000 22-08 Legal 45,487 22-09 IT Services (19) 2,000 22-10 Bank Service 22,000 22-98 Other engineering/prof fees as needed Professional Fees/Services 85,987 Publishing 3,000 23-01 Publications fees 85,000 24-02 Real property 4,000 24-03 Copier lease Rentals 89,000 85,064 25-01 Maintenance contracts 13,520 25-01 Itron handheld reading equipment 6,000 25-01 MV-90 XI support 2,000 25-01 Minolta shop copier i. 5,000 25-01 HVAC (heating, ventilation, air-conditioning) 2,900 25-01 Milsoft 3,400 25-01 ARCFM 22,000 25-01 Wonderware SCADA (Supervisory Control and Data Acquisition) 1,800 25-01 OCE plotter 20,000 25-01 IT contracting 8,444 25-01 Telephone system (25) 10,000 25-02 Buildings 7,500 25-03 Furniture/fixtures (remod eng/shop) 120,000 25-04 Vehicle fuel & maintenance 100 25-05 Machinery/tools 140,350 25-44 Future vehitle purchases 500 25-98 Repair on minor equipment/machinery Repair and Maintenance 363,514 15,000 26-01 Office Supplies 5,000 26-02 Postage , 1,500 26-03 Printing/forms 2,000 26-13 Medical 2,500 26-14 Laboratory \010 Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2011 Account Account Name Budget Number Justification 85,000 85,000 26-15 Exhibit/display 3,500 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 100,000 26-25 Energy efficiency program 10,000 26-32 Data processing software (Navaline 09) 26-33 Data processing equipment 17,500 26-33 Network, Meter (1), LP Shop (2) replacements 20,000 26-42 Copier-eng/plotter - GIS (Geographic Info System) 5,000 26-43 Heavy Equipment 10,000 26-46 Communication equipment Materials and Supplies 279,000 4,635 27-02 Uniform allowance 4,000 27-03 Vehicle allowance 34,200 27-04 Education/training 1,100 27-04 Rocky Mtn Eclectic Assoc (RMEA) meter school 2,500 27-04 ITRON (operating system) users conference 1,000 27-04 RMEA Fall tech conference 6,400 27-04 Mesa Hotline School 1,550 27-04 Rocky Mtn Electrical League (RMEL) classes 7,500 27-04 Safety training 1,800 27-04 Institute of Electrical/Electronic Engineers (IEEE) Conference 1,550 27-04 RMEL Spring/Fall conference 5,000 27-04 Apprentice training 2,000 27-04 Meter foreman training 2,000 27-04 Locater training 1,800 27-04 Energy efficient buildings conference 13,000 27-05 Membership dues/subscriptions 1,680 27-06 Employee recognition 2,500 27-07 Mileage reimbursement 500 27-10 Meal reimbursement - emerg. Job Performance 60,515 35,000 28-01 Telephone 10,000 28-02 Natural Gas 35,500 28-03 Electrical 2,500 28-04 Water 350 28-05 Sewer 7,000 28-06 Trash disposal Utility Expenditures 90,350 Â£01 Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2011 Account Account Name Budget Number Justification 1,000 29-06 Interest on deposit 168,119 29-08 Payments in lieu of taxes (PILOTs) 10,892 29-09 Public Utility Customer Protection Division (PUC) gross receipts 201,743 29-10 Franchise fees Other current expenses 381,754 Total Operations & Maintenance Costs 1,398,574 IDS Town of Estes Park Detail budget information Light and Power 502-7001-580 Capital 2011 Account Account Name Budget Number Justification 15,000 32-22 Building remodeling 20,000 33-30 SCADA equipment 25,000 33-32 Office equipment 91,549 33-33 Data processing equipment 100,000 33-35 Transformers 43,323 33-36 Communication equipment 15,000 33-41 Tools 15,000 34-98 Other machinery/equipment 10,000 35-55 Street lights 20,000 35-56 Poles/towers/fixtu res 250,000 35-57 Overhead lines 120,000 35-58 Underground conductor Capital Equipment 724,872 lot Water Fund Enterprise Fund, #503 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PS! and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2009 2010 2010 2011 OPERATING REVENUES Charges for Services 53,245,495 $3,213,379 53,243,440 $3,276,066 Miscellaneous 193,751 10,250 10,113 12,289 Total Revenues 3,439,246 3,223,629 3,253,553 3,288,355 OPERATING EXPENSES Source of Supply 140,910 160,561 160,561 160,561 Purification Personnel 300,636 291,638 324,354 274,986 Operations and Maintenance 345,622 359,828 332,660 422,621 Distribution Personnel 668,052 630,582 720,627 753,107 Operations and Maintenance 266,770 269,360 278,518 317,256 Customer Accounts Personnel 135,544 133,641 135,552 135,991 Operations and Maintenance 158,292 191,282 197,494 154,773 Administration/General Personnel 133,838 137,984 140,682 138,382 Operations and Maintenance 258,674 502,463 533,607 385,703 Capital 4,739,754 131,000 1,094,877 486,000 Depreciation (4,159,583) TOTAL OPERATING EXPENSES 2,988,511 2,808,339 3,918,932 3,229,380 change from prior year 11% -6% 31% -18%. OPERATING INCOME (LOSS) 450,734 415,290 (665,379) 58,975 NON OPERATING REVENUES (EXPENSES) Investment income 21,978 35,000 28,603 30,000 Debt service payments (156,218) (510,788) (510,788) (429,830) Interest expense (loans) inci above inclabove inclabove mci above TOTAL NON OPERATING REVENUES (EXPENSES) (134,240) (475,788) (482,185) (399,830) NET INCOME (LOSS) BEFORE TRANSFERS 316,495 (60,498) (1,147,564) (340,855) Rollovers 0 (1,015,707) 0 0 Capital Contributions 0 0 0 0 Transfers Out , (109,060) (116,265) (115,000) (116,265) CHANGE IN AVAILABLE FUNDS 207,435 (1,192,470) (1,262,564) (457,120) Rollover adjustment 0 0 0 0 AVAILABLE FUNDS*, Beginning, as Restated 2,838,783 3,046,218 3,046,218 1,783,654 AVAILABLE FUNDS*, Ending 3,046,218 1,853,748 1,783,654 1,326,534 80 .. Water Fund Enterprise Fund, #503 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contractreview, eosements, planning andforecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water moins and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PS! and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2009 2010 2010 2011 *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6 for the fiscal year ended Dec. 31, 2009). Amounts for 2009 ending balance are unrestricted current assets ($3,725,318) less current liabilities ($598,888) less inventories ($119,355) for a fund balance of $3,007,075. The restricted cash and investment portion ($39,143) is then added to arrive at $3,046,218. $159,361 of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2011. COVERAGE DATA Debt service coverage ratiol 6.79 1.34 1.24 1.46 Bond covenant requirements 1.10 1.10 1.10 1.10 iEngineering fees removed from ratio (engineering fees in 0&M related to capital project - 503-6500-560-22-02). Revised budget ratio affected by previous year's rollovers. Revenue none Expenditures Summary of expenditure types Source of Supply 140,910 160,561 160,561 160,561 Personnel 1,238,071 1,193,845 1,321,215 1,302,466 Salaries 912,376 971,959 Benefits 349,256 390,090 Operations and Maintenance 1,029,360 1,322,933 1,342,279 1,280,353 Capital 4,739,754 131,000 1,094,877 486,000 Depreciation (4,159,583) 0 0 0 Debt Service 156,218 510,788 510,788 429,830 Transfers out (to General Fund) 109,060 116,265 115,000 116,265 Rollovers 0 1,015,707 0 0 3,253,789 4,451,099 4,544,720 3,775,475 Personnel Director of Utilities 0.37 0.37 0.37 0.37 Water Superintendent 1.00 1.00 1.00 1.00 Assistant Water Superintendent 1.00 1.00 1.00 1.00 Water Plant Operators 2.00 2.00 3.00 4.00 Water Quality Manager 1.00 1.00 1.00 0.00 Part time Lab Technician 1.00 1.00 1.00 1.00 Municipal Service Worker 3.00 3.00 3.00 3.00 Seasonal meter calibration (2) 0.62 0.00 0.00 0.00 Cross Connection Control Sp. 1.00 1.00 1.00 1.00 Secretary 111 0.15 0.15 0.15 0.15 Electrical Engineer 0.20 0.20 0.20 0.20 Util/PW Office Manager 0.15 0.15 0.15 0.15 Human Resource Manager 0.08 0.11 0.11 0.14 lli .. Water Fund Enterprise Fund, #503 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2009 2010 2010 2011 Payroll Technician 0.14 0.14 0.14 0.14 Finance Officer 0.19 0.16 0.16 0.14 Accounting Manager , 0.19 0.16 0.16 0.14 Accountantl 0.19 0.16 0.16 0.14 Accounts Pay/Util bill Spec 0.46 0.46 0.46 0.46 Administrative Clerk 0.63 0.62 0.62 0.61 Town Administrator 0.14 0.14 0.14 0.14 Deputy Town Administrator 0.14 0.14 0.14 0.14 Town Clerk 0.14 0.14 0.14 0.14 Deputy Town Clerk 0.14 0.14 0.14 0.14 Secretary 111 0.14 0.14 0.14 0.14 Public Information Officer' 0.14 0.14 0.14 0.14 Purification Lab testing 32,000 31,340 20,900 20,900 22,480 Buildings 12,980 7,000 27,000 Storage tank maintenance 4,383 8,500 4,000 13,000 Equipment/machinery 29,034 17,594 16,000 17,000 Chemicals 121,145 150,000 120,000 150,000 Utilities 108,774 116,045 107,167 132,500 Distribution Buildings 59,500 59,500 59,500 16,774 8,000 8,000 14,000 . Vehicles maintenance and upkeep 53,578 Water system 60,797 52,000 48,000 47,500 Pump 4,664 2,500 3,370 3,000 3,000 2,500 Customer Service Lines 3,527 2,500 Â· Future vehicle replacement 49,300 39,600 39,600 42,450 Other equipment/machinery 8,638 12,350 12,350 12,350 Data processing equipment 8,553 7,500 7,803 30,300 Utilities 19,765 19,428 23,928 27,750 Customer accounts L&P - meter reading 34,000 34,000 34,000 34,000 Meters 120,438 127,000 130,278 90,000 A&G Engineering 7,071 104,500 175,000 52,500 Legal 15,830 60,822 17,000 12,000 IT Services 24,710 35,911 35,911 35,911 Utility Financial Studies 0 27,500 35,000 0 Property rental 47,452 45,201 49,201 45,201 Maintenance contracts 6,374 17,735 17,735 39,022 Education/training .-. 5,897 23,900 20,000 26,200 Payment in Lieu of Tax (2.5% Urban Revenue) 46,448 48,353 48,353 48,353 Franchise Fee (3.0% Urban Revenue) 55,738 58,024 58,024 58,024 Transfers \\2- , Water Fund Enterprise Fund, #503 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: aass A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2009 2010 2010 2011 General Fund (4.0% of sales, less bulk water, in 2009) 110,099 116,265 115,000 116,265 Debt Service 1990 Series A Colorado Water Resources, 4.85% Final maturity 2010 1997B Series A Colorado Water Resources, 4.75% Final maturity 2011 2008 Series A Colorado Water Resources, $5.494m, 3.94% Final maturity 2028 Principal 413,377 419,409 419,409 289,859 Interest 141,469 91,379 91,379 139,971 554,846 510,788 510,788 429,830 Capital Building remodeling 4,375,726 8,500 1,063,115 142,000 08 - Marys Lake WTF Expansion/treatment modification Communication equipment 0 10,000 0 15,000 Lab equipment 0 0 0 5,000 Purification equipment 17,300 12,500 0 89,000 Water system 346,728 50,000 31,762 235,000 Water system master plan 0 50,000 0 0 Total capital 4,739,754 131,000 1,094,877 486,000 *Water vehicle ('00 GMC K1500 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $27,500. *Water vehicle 9036 ('04 Ford F350 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $44,000. \\ 5 e . Town of Estes Park Detail budget information Water 503-6200-530 Purification 2011 Account Account Name Budget Number Justification 1,366 21-02 Liability ' Insurance Premiums 1,366 22,480 22-14 Lab testing Professional Fees/Services 22,480 Publishing 1,060 23-01 Publications fees 32,000 25-02 Buildings 7,000 254)2 Pond discharge/sludge press/haul 22,000 25-02 General maintenance and repair 3,000 25-02 Chlorine room monitoring 150 25-05 Machinery/tools 14,000 25-08 Laboratory 2,050 25-23 Pump treatment 13,000 25-26 Storage tank (cleaning/panel replacements) 17,000 25-98 Maintenance/sample stations Repair and Maintenance 78,200 225 26-01 Office Supplies 3,100 26-02 Postage 3,100 26-03 Printing/forms 300 26-05 Janitorial supplies 650 26-06 Small tools 2,850 26-07 Small hardware 150,000 26-09 Chemical 22,850 26-14 Laboratory 4,000 26-40 Purification equipment Mater6ls and Supplies 187,075 4,900 28-01 Telephone 25,000 28-02 Natural Gas 60,000 28-03 Electrical 37,500 28-05 Sewer 5,100 28-11 Propane gas Utility Expenditures 132,500 Total Operations & Maintenance Costs 422,621 Town of Estes Park Detail budget information Water 503-6300-540 Distribution 2011 Account Account Name Budget Number Justification 2,870 21-02 Liability Insurance Premiums 2,870 1,500 22-26 Insurance claims Professional Fees/Services 1,500 Rentals 9,713 24-01 Real property 9,000 25-01 Maintenance contracts 14,000 25-02 Buildings 59,500 25-04 Vehicle Equipment 550 25-05 Machinery/tools 1,000 25-06 Meters 47,500 25-21 Water system 47,500 25-21 Maintenance 500 25-22 Water hydrant 2,500 25-23 Pumps 2,500 25-34 Customer Service lines 42,450 25-44 Future vehicle purchase 12,350 25-98 Maintenance/safety block inspection Repair and Maintenance 191,850 5,600 26-01 Office Supplies 200 26-04 Freight/shipping 300 26-05 Janitorial supplies 16,450 26-06 Small tools 1,750 26-07 Small hardware 2,400 26-08 Lumber/paint 325 26-13 Medical 600 26-17 Catering/special circumstances 500 26-23 Furniture/fixtures 1,473 26-25 Energy efficiency 8,000 26-32 Data processing software 30,300 26-33 Data processing equipment 9,600 CPU notebook (2 @ $4800) 2,700 CPU repl (desktop) 18,000 SCADA machines, MLWTP (2) (Marys Lake Water Treatment Plant) 2,500 26-42 Office equipment 4,000 26-46 Communication equipment 700 26-48 Shop Equipment l\b Town of Estes Park Detail budget information Water 503-6300-540 Distribution 2011 Account Account Name Budget Number Justification Materials and Supplies 75,098 7,975 27-01 Personal Safety Equipment Job Performance 7,975 3,000 28-01 Telephone 7,100 28-02 Natural Gas 15,000 28-03 Electrical 150 28-04 Water 2,500 28-06 Trash Utility Expenditures 27,750 Promotion 500 29-25 Water conservation promotion Total Operations & Maintenance Costs 317,256 .. . R Town of Estes Park Detail budget information Water 503-6400-550 Customer Accounts 2011 Account Account Name Budget Number Justification 798 21-02 Liability Insurance Premiums 798 34,000 22-09 IT Services Professional Fees/Services 34,000 13,750 26-02 Postage 10,000 26-03 Printing/forms 225 26-04 Freight/shipping 90,000 26-34 New meters Materials and Supplies 113,975 6,000 29-07 Uncollectible accounts Other Current Expenses 6,000 Total Operations & Maintenance Costs 154,773 l\JI Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2011 Account Account Name Budget Number Justification 20,985 21-01 Property 2,782 21-02 Liability Insurance Premiums 23,767 4,475 22-01 Auditing 52,500 22-02 Engineering 35,000 Prospect Pressure Relief Valve (PRV), Grey Fox PRV, Dressed & Center Match 17,500 Glacier Creek Flood Plain 155 22-07 Recording fees 12,000 22-08 Legal 35,911 22-09 IT Services 2,000 22-10 Bank service 0 22-89 Utilitp financial studies 600 22-98 Other Professional Fees/Services 107,641 Publishing 3,300 23-01 Publications fees 45,201 24-02 Real property 3,200 24-03 Copier lease (shared with L&P) Rentals 48,401 39,022 25-01 Maintenance contracts 2,600 25-01 Copiers 1,000 25-01 Radio 3,982 25-01 Telephone (10) 8,000 25-01 Supervisory Control and Data Acquisition (SCA'DA) support 2,100 25-01 HP plotter 2,500 25-01 Laboratory Information Mgt System (LIMS) 4,200 25-01 Economic and Social Research Institute (ERSI) modeling software license 14,000 25-01 Zenotrac 24/7 support 640 25-01 Tokay software agreement Repair and Maintenance 39,022 1,700 26-01 Office Supplies 1,000 26-02 Postage 1,000 26-03 Printing/forms 1,500 26-17 Catering/special circumstances li% Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2011 Account Account Name Budget Number Justification 1,000 26-42 Office equipment Materials and Supplies 6,200 8,000 27-02 Uniform allowance 26,200 27-04 Education/training 1,200 27-04 Lab Classes 3,700 27-04 American Water Works Assoc. (AWWA) - out of state 2,000 27-04 Pump classes 1,100 27-04 Cross connections classes 500 27-04 License renewal fees 4,300 27-04 Standard/advanced water 3,500 27-04 Distribution training 1,000 27-04 Misc seminars 1,300 27-04 AWWA collateral 300 27-04 Cross Connection manuals 3,600 27-04 Motorola Supervisory Control and Data Acquisition (MOSCAD) - in state 3,700 27-04 MOSCAD out of State 15,100 27-05 Membership dues/subscriptions 2,300 27-05 AWWA research foundation 1,000 27-05 AWWA individuals 450 27-05 AWWA standards 1,225 27-05 Northern Front Range Water Quality Planning Assoc (NFRWQPA) 475 27-05 Colo Dept of Public Health & Environment (CDPHE) Discharge permit 2,000 27-05 Big Thompson Watershed forum 400 27-05 Marys Lake HOA 100 27-05 Top of Rockies Road Assoc 1,000 27-05 CDL Physicals/license fees 4,000 27-05 CDPHE Public Water System fee/lab cert 400 27-05 Colorado Rural Water Assoc (CRWA) Northern Colorado Water Conservancy District (NCWCD) 1,200 27-05 Endocrine disruptor sampling 250 27-05 Larimer false alarm reduction program 300 27-05 American Backflow Prevention Assoc (ABPA) - American Society of Safety Engineers (ASSE) 880 27-06 Employee recognition (11 @ $80) 750 27-07 Mileage reimbursement l \01_ .. Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2011 Account Account Name Budget Number Justification Job Performance 50,930 65 28-01 Telephone Utility Expenditures 65 48,353 29-08 PILOTS (Payments in lieu of taxes) 58,024 29-10 Franchise fees Other Current Expenses ~ 106,377 Total Operations & Maintenance Costs 385,703 \10 .. Town of Estes Park Detail budget information Water 503-7000-580 Capital 2011 Account Account Name Budget Number Justification Marys Lake WaterTreatment Facility (MLWTP) 142,000 32-22 Expansion/modification 15,000 33-36 Communication equipment - base 5,000 33-37 Lab equipment 89,000 33-40 29,000 33-40 Total Organic Carbon process analyzer 26,000 33-40 Feeder replacement 14,000 33-40 Process TSS analyzer (membrane optimization) 20,000 33-40 MLWTP screen housing monorail 235,000 35-54 Prospect - PRV Install/ Thunder Mtn Pump Capital Equipment 486,000 (PRV = pressure relief valve) ll,l Catastrophic Loss Fund Internal Service Fund, #605 Town of Estes Park - 2011 Budget PURPOSE * To provide a reserve account in the event that an unforeseen loss would not be covered by the Town's insurance coveroges. The Fund also includesthe 3% emergency reserve required by the Tabor amendment. * The Catastrophic Loss Fund no longer qualifies as an Internal Service Fund, and will be absorbed into the General Fund in 2011 under a restricted line item in Fund Balance. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Investment income $12,784 $23,000 $12,250 $0 Total Revenues 12,784 23,000 12,250 0 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 9,719 0 Total Current Expenses 0 0 9,719 0 Capital O 0 0 0 Total Expenses 0 0 9,719 0 Increase (decrease) in Fund balance 12,784 23,000 2,531 0 Repayment of EPHA loan 0 0 0 0 Transfer to Community Reinvestment 1,000,000 0 0 0 Beginning Fund balance 2,425,605 1,438,389 1,438,389 0- Transfer to General Fund to close Fund (1,440,920) Restricted balance - TABOR calc 506,025 525,000 0 0 Restricted balance - EPHA loan 515,067 515,067 0 0 Unrestricted Fund Balance 417,297 421,322 0 0 Ending Fund Balance $1,438,389 $1,461,389 30 $0 Budget comments Booked value on 12/31/09 CAFR 509,025 525,000 Calculation value: (Expendithres from all governmental funds + transfers out) x 3% ($13,662,006 + 3,305,501) * 3% = $509,025 (pg 4 of 2009 CAFR) $268,939 of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2011. Operations & Maintenance: 0 0 9,719 (Riverwalk extension) tll, . 0 Medical Insurance Fund Internal Service Fund, #606 Town of Estes Park - 2011 Budget PURPOSE *To provide a Retiree Medical Health Insurance Fund for eligible employees upon retirement until age 65. (Eligible employees must have at least 15 years of service and be at least 60 years of age at the time of retirement to be eligible to continue (until age 65) coverage under the Town's medical plan.) * The Medical Insurance Fund no longer qualifies as an Internal Service Fund, and will be absorbed into the General Fund in 2011. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Charges for services 30 30 30 Investment income 2,402 4,000 3,000 0 Miscellaneous 10,605 2,010 4,420 0 Total Revenues 13,007 6,010 7,420 0 Expenses Personnel Services O 0 0 0 Operations & Maintenance 123,335 68,240 103,545 0 Total Current Expenses 123,335 68,240 103,545 0 Capital o Subtotal 123,335 68,240 103,545 0 Rollovers 0 0 0 0 Total Expenses 123,335 68,240 103,545 0 in/dec over prior year: 23% -45% 52% -100% Transfer to General Fund to close Fund 0 0 (163,364) 0 Increase (decrease) in Fund balance (110,328) (62,230) (96,125) 0 Beginning Fund balance 369,817 259,489 259,489 (0) Ending Fund balance $259,489 $197,259 ($0) ($0) EXPENSES INCLUDE: 123,335 68,240 103,545 Post employment insurance benefits 35,900 42,440 25,800 Other post employment (from Actuarial) 0 0 45,470 Benefit consultant fee for bidding coverage 25,000 25,000 25,000 Actuarial study (required by GASB 45 for 0 500 7,275 post-employment benefits) Cobra/Flex fees 3,115 300 0 Health benefits payments 59,320 0 0 TOTAL PREMIUMS (Town portion): Medical 925,390 1,117,349 Dental 76,792 89,885 Vision 19,325 22,951 \13 Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: vehicle/equipment repair/maintenance, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/0 tracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. weld brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trosh con repair * Inspections: Preventative Maintenance inspections Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Charges for services $262,144 $270,000 $281,159 $295,000 Investment income 1,614 3,800 2,050 2,050 Miscellaneous 924 0 0 0 Total Revenues 264,682 273,800 283,209 297,050 Expenses Personnel Services Salaries 157,280 154,823 Benefits 65,276 74,681 208,193 223,333 222,556 229,504 Operations & Maintenance 51,687 58,482 57,813 67,007 Total Current Expenses 259,880 281,815 280,369 296,511 Capital 0 0 0 0 Subtotals 259,880 281,815 280,369 296,511 Rollovers 0 0 0 0 Total Expenses 259,880 281,815 280,369 296,511 increase/decrease from prior year 3% -15% -1% 6% Excess (deficiency) of revenues over 4,802 (8,015) 2,840 539 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 4,802 (8,015) 2,840 539 NET ASSETS - Begirining 288,575 293,377 293,377 296,217 NET ASSETS - Ending Invested in Capital Assets 55,651 55,651 55,651 55,651 Funds Available $237,726 $229,711 $240,566 $241,105 lz4 I . Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: vehicle/equipment repair/maintenance, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/otracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. weld brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Director of Public Works O.10 O.10 O.10 O.10 Public Works Superintendent 0.34 0.34 0.34 0.34 Lead Mechanic 1.00 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 1.00 Seasonal Mechanic (FTE) 0.51 0.50 0.50 0.50 Operations and Maintenance expenses include: IT Services 9,884 7,182 7,182 7,182 Maintenance contracts 2,438 7,090 2,634 6,650 Buildings 1,876 4,200 4,200 11,200 Machinery/tools 1,650 1,100 1,100 1,650 Future vehicle replacement 3,600 0 0 0 Shop Equipment 10,010 10,000 10,000 10,300 Education & training 2,421 4,580 4,580 4,580 Utilities 5,267 7,265 6,800 7,265 Depreciation (38,998) 0 0 0 Capital includes: columnar vehicle lift 38,765 0 0 0 lz<' . 1 Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 2011 Account . Account Name Budget Number Detail 616 21-01 Property 1,219 21-02 Liability Insurance Premiums 1,835 7,182 22-09 IT Services + Professional Services/Fees 7,182 100 23-01 Publication fees Publishing 100 6,650 25401 Maintenance contracts 1,794 Telephone 400 Motorola 4,456 H.T. E. (acct software) 11,200 254)2 Buildings 3,200 General maintenance/repair 8,000 Vehicle exhaust rpr/replace 1,100 25-03 Furniture/fixtures 4,000 25-04 Vehicle Maintenance and fuel 1,650 25-05 Machinery/tools Maintenance & repair 24,600 2,850 26-01 Office Supplies 50 26-02 Freight/shipping 500 26-06 Small tools 400 26-13 Medical 550 26-17 Catering/special circumstances 1,000 26-23 Furniture/fixtures 2,700 26-33 Data processing 10,300 26-48 Shop equipment 3,500 Diagnostic software upgrade 2,500 Alldata - online service manual 2,500 Porta-power replacement 1,800 Transmission Jack replacement Materials and Supplies 18,350 1,200 27-01 Personal safety equipment 1,175 27-02 Uniform allowance 4,580 27-04 Education/Training 630 Snow & Ice conference 650 American Public Works Assoc (Gunnison) l26 Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 2011 Account Account Name Budget Number Detail 750 RM Fleet Mgrs Assoc Conference 1,200 Sweeper/aerial training 1,000 Equipment diagnostic training 350 DOT regulatory training 480 27-05 Member Dues/Subscriptions 240 27-06 Employee Recognition (3 @ $80) + Job Performance Expenses 7,675 600 28-01 Telephone 4,200 28-02 Natural gas 1,800 28-03 Electrical energy 200 28-04 Water 465 28-05 Sewer Utility Expenditures 7,265 Total Operations & Maintenance Costs 67,007 0 Capital Equipment O l 2*7 Information Systems Technology Fund Internal Service Fund, #625 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: PC support, replacement, installation, management and software maintenance Printer, copier, fax, scanner, multifunction support PDA, cell phone, phone handsets support AN - boardroom, firehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water SCADA support, AS400 * Records management: software licenses, external connectivity, network security, maintenance contracts, database management Budget Revised Budget Budget 2009 2010 2010 2011 Revenues $458,455 $469,929 $473,844 $459,295 Expenses Personnel Services Salaries ~ 159,909 155,939 Benefits 68,900 78,594 215,837 227,389 228,809 234,533 Operations & Maintenance 178,660 223,402 201,301 217,383 Total Current Expenses 394,497 450,791 430,110 451,916 Capital 0 0 23,900 20,000 Subtotal 394,497 450,791 454,010 471,916 Rollovers 0 24,049 0 0 Total Expenses 394,497 474,840 454,010 471,916 inc/dec over prior year 18% -6% -4% 4% Increase (decrease) in Fund balance 63,958 (4,911) 19,834 (12,621) NET ASSETS - Beginning 114,005 177,963 177,963 197,797 NET ASSETS - Ending Invested in Capital Assets 45,514 45,514 45,514 45,514 Funds Available $132,449 $127,538 $152,283 $139,662 Personnel Services Director of Utilities 0.05 0.05 0.05 0.05 IT Manager 1.00 1.00 1.00 1.00 Support Analyst 1.00 1.00 1.00 1.00 IT Support 0.50 0.50 0.50 0.50 Revenues 458,669 469,929 473,844 459,295 IT Services 387,947 399,807 399,807 401,047 Phone maintenance fees 68,822 68,822 68,822 56,748 Interest income 1,900 1,300 1,500 1,500 , Information Systems Technology Fund Internal Service Fund, #625 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: PC support, replacement, installation, managementandsoftware maintenance Printer, copier, fax, scanner, multifunction support PDA, cell phone, phone handsets support AN - boardroom, firehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water SCADA support, AS400 * Records management: software licenses, external connectivity, network security, maintenance contracts, database management Budget Revised Budget Budget 2009 2010 2010 2011 Other 0 0 3,715 0 Operations & Maintenance includes: Software maintenance contracts 98,872 107,097 107,097 101,289 Future vehicle replacement 0 1,000 1,000 1,000 Data processing software 15,000 15,000 15,000 10,000 Data processing equipment 22,162 56,969 10,564 37,952 Data processing 13,955 14,000 14,000 14,000 (electrical and cooling needs, Front Range Internet) Communication equipment 788 12,000 12,000 12,000 Education/training 620 2,500 2,500 2,500 Telephone service 27,984 30,000 30,000 30,000 Depreciation (29,657) 0 0 0 Capital Data processing equipment D2D backup 5,000 0 0 0 DVR 8,500 0 0 0 LAN MGR PC replacement 3,000 0 0 0 New (8) HP proliant services (split w/ L&P) 0 0 23,900 0 Other equipment Digital capture board room 11,750 0 0 0 AV Board rm repl (5yr plan, '11 is yr 2 of 5) 11,750 0 0 20,000 40,000 0 23,900 20,000 Â£2-9 Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2011 Account Account Name Budget Number Justification 180 21-01 Property 1,027 21-02 Liability Insurance Premiums 1,207 101,289 25-01 Maintenance contracts 55,000 H.T.E. software 1,500 H.T.E. graphical license 2,500 IBM support line 300 * IBM alert options 10,000 Annual CCTV security mtc (CCTV = closed-circuit TV) 12,000 Cisco/Websense firewall content 3,000 McAfee Virus/spyware 2,000 Net motion (wireless) 3,000 Quantum tape backup 4,000 Qualys Int/Ext security scan 2,000 Plotter maintenance 1,200 Blackberry server maintenance 2,400 Cybernetics virtual tape drive 2,389 Phone (6) 2,500 25-04 Vehicle Maintenance 1,000 25-44 Future Vehicle Purchase Repair and Maintenance 104,789 1,000 26-01 Office Supplies 500 26-04 Freight/shipping 10,000 26-32 Data processing software 10,000 H.T.E. Navaline 37,952 26-33 Data processing equipment 5,000 Networking equipment 25,000 Network servers 5,000 Cell extender/subscriber units 2,952 Blackberry service 14,000 26-35 Data processing 5,000 Electrical/cooling needs 9,000 Front Range Internet ISP 1,000 26-42 Office equipment 12,000 26-46 Communication equipment 7,000 AV room misc equipment/upgrades 5,000 Security expansion (door locks, cameras) Materials and Supplies 76,452 \30 .. Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2011 Account Account Name Budget Number Justification 195 27-02 Uniform allowance 2,500 27-04 Education/training 1,500 27-05 Member dues/subscriptions 240 27-06 Employee recognition (3 @ $80) 500 27-07 Mileage reimbursement Job Performance 4,935 30,000 28-01 Telephone Utility Expenditures 30,000 Total Operations & Maintenance Costs 217,383 33-36 Other equipment 20,000 AV Board room replacement Capital Equipment 20,000 .. Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2011 Budget PURPOSE To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues ' Revenues - future vehicle purchases $531,380 $488,246 $392,796 $278,526 , Interest/other income 10,855 17,000 20,000 20,000 Total Revenues 542,235 505,246 - 412,796 298,526 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 2,700 0 Total Current Expenses 0 0 2,700 0 Capital 18,578 370,500 476,175 464,000 Rollovers 0 152,619 0 0 Total Expenses 18,578 523,119 478,875 464,000 Excess (deficiency) of revenues over 523,657 (17,873)~ (66,079) (165,474) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 523,657 (17,873) (66,079) (165,474) NET ASSETS - Beginning 1,612,879 2,136,536 2,136,536 2,070,457 NET ASSETS - Ending Invested in Capital Assets 70,087 70,087 70,087 70,087 Funds Available $2,066,449 $2,048,576 $2,000,370 $1,834,896 Other financing sources (transfers in, pre-2008) 2009 2010 2010 2011 Transfers-in considered revenues beginning in 2008 General 207,991 181,113 181,113 88,995 Museum 2,220 2,220 2,220 1,110 Special Events (CVB) 34,747 30,900 30,900 4,621 Fire 96,031 95,450 0 0 Light and Power 137,491 137,963 137,963 140,350 Water 49,300 39,600 39,600 42,450 Fleet 3,600 0 0 0 IT 0 1,000 1,000 1,000 531,380 488,246 392,796 278,526 Vehicles scheduled for purchase/replacement (42- Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2011 Budget PURPOSE To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. Budget Revised Budget Budget 2009 2010 2010 2011 Summary of vehicles purchased 0 0 0 0 101-2100 (Police), G102-C -'02 Ford Crown Vic 24,500 0 0 0 101-2100 (Police), G78A - '03 Dodge Intrepid 24,500 0 0 0 101-3100 (Streets), G-70C -'05 John Deere (2 yr lease) 20,000 0 0 0 101-5200 (Parks), G-22A - '93 Ford F350 4*2 rolled into 2010 0 34,130 0 101-5200 (Parks), G-42 - '97 Cushman Truckster 22,000 0 0 0 502 (L&P), 93327A - '98 F700 Bucket (4x4) rolled into 2010 0 118,489 0 502 (L&P), 93334A - '03 Jeep Liberty 25,000 0 0 0 101-2100 (Police), G-988 - '00 Jeep Cherokee 4x4 0 27,500 18,083 0 101-3100 (Streets), G-97A- '96 Elgin Pelican 0 185,000 149,012 0 101-5200 (Parks), G-59A- '97 Cushman White Truck 0 22,000 22,000 0 502 (L&P), 93314C - '05 Jeep Liberty 0 25,000 25,000 0 502 (L&P), 93315A - '97 Ford F150 4x4 0 26,000 26,000 0 503 (Water), 9037-'03 GMC 2500HD 4x4 0 40,000 40,719 0 222 (CVB), G-103- '88 Ford 545A Tractor 0 45,000 42,742 0 101-3100 (Streets) G-100B Ford F-250 4x4 0 0 0 35,000 101-3100 (Streets) G-53A '00 Freightliner FL80 4x4 0 0 0 185,000 101-3100 (Streets) G-70E '09 John Deere 5441 0 0 0 20,000 101-5200 (Parks) G-56A '01 Cushman Truckster 0 0 0 12,000 101-5200 (Parks) G-69A '00 Ford F250 4x4 0 0 0 33,000 502 (L&P) 93317 '99 Jeep Cherokee 4x4 0 0 0 26,500 502 (L&P) 93318B '01 Ford F-150 4x4 0 0 0 25,000 502 (L&P) 9332OD '06 GMC K3500 4*4 0 0 0 44,000 222 (Special Events) G-115A '01 J/D Gator 0 0 0 12,000 . 503 (Water) '00 GMC K1500 4x4 0 0 0 27,500 503 (Water) 9036 '04 Ford F350 4x4 0 0 0 44,000 116,000 370,500 476,175 464,000 l33 , Fire Pension Fund Fiduciary Fund, #709 Town of Estes Park - 2011 Budget PURPOSE To provide a pension to retired volunteer firefighters that have served the Town of Estes Park. This fund was closed in 2010 and taken over by the Estes Valley Fire District Pension Board Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Additions: State: $52,298 $48,605 $0 50 Town: 81,000 81,000 - 0 0 Investment income: 197,525 50,000 (13,688) 0 Total Revenues $330,823 $179,605 ($13,688) $0 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 128,590 128,772 0 0 Total Current Expenses 128,590 128,772 0 0 Capital 0 0 0 0 Total Expenses 128,590 128,772 0 0 in/dec over prior year: 12% 0% -100% #DIV/0! Distribution/closing of fund to EVFPD 0 0 (1,231,746) 0 Excess (deficiency) of revenues over 202,233 50,833 (13,688) 0 expenditures Beginning Net Asset balance 1,043,201 1,245,434 1,245,434 0 Ending Net Asset balance $1,245,434 $1,296,267 $0 $0 Revenues Revenues may be funded at 0.50 mills/total mills x property tax collection; State funds at formula as provided by DOLA. Operations & Maintenance Current benefit payment (29 in 2009) 122,240 127,372 Death benefit payment 700 700 Actuarial study 6,155 700 The Firefighter's pension plan is a single employer ddfined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board of Trustees composed of Town elected officials, staff and firefighters. A firefighter is qualified to receive the current maximum benefit of $400 per month after reaching age 50 with 20 years of service. At the end of 2009, there were 29 retirees and beneficiaries and 35 active members. Actuarial studies are conducted every two years. Police Pension Fund Fiduciary Fund (Closed), #710 Town of Estes Park - 2011 Budget PURPOSE The Police Pension Fund is a plan that was formerly offered to the Town Of Estes Park's law enforcement personnel. The plan was closed to new enrollees in 1988, and a 401(a) defined contribution plan is currently offered. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Additions: State: Town: 650 3,465 3,465 2,640 Investment income: 33 50 0 0 Total Revenues $683 $3,515 $3,465 $2,640 Expenses Personnel Services O 0 0 0 Operations & Maintenance (benefit payment) 2,565 3,465 3,465 2,640 Total Current Expenses 2,565 3,465 3,465 2,640 Capital 0 0 0 0 Total Expenses 2,565 3,465 3,465 2,640 Excess (deficiency) of revenues over (1,882) 50 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (1,882) 50 0 0 Beginning Net Asset balance 2,217 335 335 335 Ending Net Asset balance $335 $385 $335 $335 The Town administers the single employer Police Defined Benefit Pension Plan. Currently, only one surviving spouse is receiving benefits. The monthly benefit is $214 with no future increases scheduled. Expenses Current benefit payment 2,565 2,565 2,565 2640 Actuarial study 0 900 900 0 \ 9/ Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, #716 Town of Estes Park - 2011 Budget PURPOSE The Friends of Stanley Hall donated funds to the Town of Estes Park for the purpose of construction of a performing arts facility. If construction of the facility is not feasible, by 12/31/2011 the funds are to be donated a non-profit organization dedicated to the support of the performing arts. If construction is deemed feasible, Friends of Stanley Hall has 8 additional years to use funds. Original Budget Revised Budget Budget 2009 2010 , 2010 2011 Revenues Investment income $1,903 $2,700 $600 $600 Total Revenues $1,903 $2,700 $600 $600 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 35 21,000 21,000 21,000 Total Current Expenses 35 21,000 21,000 21,000 Capital 0 0 0 0 Total Expenses 35 21,000 21,000 21,000 in/dec over prior year: -100% 59900% 0% 0%- Increase (decrease) in Fund balance 1,868 (18,300) (20,400) (20,400) Beginning Fund balance 454,228 456,096 456,096 435,696 Ending Fund balance $456,096 $437,796 $435,696 $415,296 Budget comments 2009 2010 2010 2011 Operations & Maintenance Legal 0 1,000 1,000 1,000 Other professional fees 0 7,500 7,500 7,500 Publication fees 0 1,000 1,000 1,000 Materials & supplies 0 11,500 11,500 11,500 Postage 35 0 0 0 \96 11/17/2010 INTERNALSERVICE FUNDS - -1 n VE,IC....#*. p:: tr==r'*===r~=4 - 1- 1 04 1 IuN;H 'aiA -* * MI~â€ž. ,-1- .4- 'Uâ€ž 44Dull LOOKING AHEAD o NOVEMBER 23rd â€¢ ADOPT 2011 BUDGET/RESOLUTIONS: o Mill levy Â¤ Approve expenditures o Citing revenue availability for expenditures o DECEMBER 14~h â€¢ SUPPLEMENTALAPPROPRIATIONS o Any necessary adjustments to 2010 budget o FEBRUARY 2011 â€¢ ROLLOVERS 0 2010 expenditures rolled over into 2011 budget 6 11/17/2010 GENERALFUND SALES TAX REVENUES -COLO SKI TOWNS - - - - -- ..6 - 2- '.4 1- 1- -- ..3. . SPECIALREVENUE FUND MUSEUM, SENIOR CENTER, CVB FUNCTIONS (ASSISTED BY GENERAL FUND) 0--A sm,Icm Ful,) . 000000 aticulunfl 20,0. 10â€ž 20, 1--- u-1.m .24â€ž.â€ž4 .17â€žâ€ž .Sm--- .-- .-1., Â¤~11- 10.-- .'..Ce .1... .1.221 10.... . I UÂ©7~*1 34,0.1,17-41.'h .Â·11... '2 7'--/ '..tÂ·.-Â¢~Al'.- 191'r.-#il ENTERPRISE FUNDS t.....0.-1 t:== r - 1 - '-7 1 ." 1 â€¢U--â€¢iâ€¢,O.â€¢0â€¢,1â€¢/Ii,â€¢ 'm ..1...... 1 IN.- 1-IM I.=- "I-/.1 V* .- 1.-1 7,â€¢ 1./.,O, 1 ~a,8- #r,-/1- 5 11/17/2010 GENERAL FUND BUDGET (CHANGES FROM 2010 TO 2010 REVISED) o In 2009, due to lagging revenues, $260,000 in cuts were made to the 2009 revised budget. That does not appear to be necessary for 2010 due to the strengthening performance of revenues coupled with reduced expenditures. Projected fund balance is forecasted to increase from 30% for original 2010 General Fund budget to 32% for revised 2010 budget GENERALFUND $10000000 -- .. - $6000000 -- L $2000000 - 10 =im- 1 20. 1 2010/(-4 1 ./ AR..... .....84 1 .11..,1.7 1 1,0..'.073 1,0 720,42 I .1.003,6. 1 FF-68, .622,80 1 1~8300,0 I 13.64~@0. pF-d/ 42% 1 32% 1 31% GENERALFUND PROGRESSION 1....000 ' 8000000 6000000 -Lly~ 2007 200a MFundb~-- â€¢03P.922 ~,031,244 4.622.1. '0,0,0,0 3.644004 118Â§0839 11.207.17@ 40% 1 A 32% 31% 1 4 11/17/2010 2011 BUDGET HIGHLIGHTS o FUNDS ELIMINATED 12/31/10: - Catastrophic Loss Fund o Fund balance now appears on General Fund Summary page as line item in General Fund balance. o Earmarked portions of Catastrophic Loss fund balance (EP Housing Authority loan, TABOR reserve) noted. â€¢ Medical Insurance Fund o Fund balance absorbed into General Fund balance (not separated). Expenses in Benefits dept (1800). 2011 BUDGET HIGHLIGHTS (Cont) o FUNDS BEING ELIMINATED 12/31/10: â€¢ Fire Pension Fund Â¤ Assets transferred to Estes Valley Fire Protection District Pension Board. o NOT REVIEWED IN 2011 BUDGET PROCESS: â€¢ Museum (207) and Senior Center (217), which merged with Community Services Fund (222) in 2010, will appear in 2011 budget documentdue to 2009 actuals, then will cycleoff of Budget documentin 2012. Przz * 72"1 7. -4 .;l~ ll ~ JÂ©1%3<*~42td:; 1<Jul==-t 3./Irmll 2011 BUDGET HIGHLIGHTS (Cont) Â¤ FUNDS NOT REVIEWED IN 2011 PROCESS: â€¢ Fire Services (229) was discontinued in 2010, and will cycleoff budget reports in 2012. m Building Authority (419) has no activity scheduled activity for 2011. 3 11/17/2010 ~%...FIN:-:"1713.99 2011 BUDGET HIGHLIGHTS o GRANT-FUNDED PROJECTS($1,500,000+) â€¢ Transportation Hub, Mass Transit Study, CDOT Enhancement(Com. Reinv. Fund) o ONGOING MAJOR CAPITAL PROJECTS â€¢ Prospect Avenue, Bond Park (General Fund, Open Space Fund) o SUBSIDIESTO OTHER DISTRICTS â€¢ Fire District ($493,500), LMD ($129,000) m NO RAISES BUDGETED in 2011; 1-time 2% bonus in 2010 2011 BUDGET HIGHLIGHTS o LAYOUT-NO MAJOR CHANGES â€¢ Organizational Chart, Fund Summary pages â€¢ Merging/reduction of amount of Funds â€¢ Easier-to-follow descriptions/details (elimination of acronyms) o FINANCIAL â€¢ General Fund maintaining 30% Fund balance (31%) â€¢ Special Revenue fund(s) less dependent upon subsidy (2009-66%; 2010-63%, 2011-59%) I'll/>. .14~P~~26*&#L.,7.~?9*4~,Â»*,**44#94/Wi/*ill'liall'll' 2011 BUDGET HIGHLIGHTS (Cont) o Community Services Fund transfer reduced. Â¤ Internal Service Funds (Fleet, IT, Vehicle) continue to retain/utilize fund balances for capital purchases. o Enterprise Funds metabolizing capital projects and debt service while maintaining healthy ratios. 2 11/17/2010 Budget 2011 Steve McFarland - Finance Officer BUDGET BACKGROUND 0 12 Funds, - $34,000,000. o Staff/Board begins work on 2011 Budget in July Â¤ Budget sessions Oct 1st, 8th, 15th, 22nd 0 350 pages of line item detail to review o Presentation to Town Board Nov 9th o Approval of Budget - Town Board Nov 23rd ' 7 J'. ...'.... 41 I.'7.?CE W'/&1Â£/I.I 2011 FUNDS $12,000.000 Ilo,000.000 ..rr-ceo /,Â«4000 '.000.000 S.000.000 .--1----- 1 10 11.1 1, 1 TOWN or F.STES PARI<L I Memo Community Development TO: Honorable Mayor Pinkham Board of Trustees Town Administrator Halburnt From: Bob Joseph, Community Development Director Alison Chilcott, Planner Date: November 9, 2010 RE: Ordinance #24-10 Amendments to Sign Code Chapter 17.66 and Deleting Chapter 17.88 and 17.89 of the Municipal Code Background: This memo is a supplement to the October 20th sign code memo. As directed by Trustees, staff has made the following revisions since the October 26th Town Board meeting: 1. Removed "widely" from "widely recognized holidays" in Subsection 17.66.050(4). (See Draft Page 10) 2. Added language to allow off-premise open-house real estate signs. Staff proposed a maximum of two off-premise signs per open house. (See Draft Page 13) 3. Clarified that Chapter 17.88 and 17.89 are being deleted in their entirety and relocated into Chapter 17.66. The code refers to the Convention and Visitor Center" in Subsection 17.66.180(f). (See Draft Page 35) Budget: No change from October 20th memo. Recommendation: No change from October 2001 memo. Sample Motion: I move to approve/deny Ordinance 24-10. Page 1 ORDINANCE NO. 24-10 AN ORDINANCE AMENDING SECTION 17.66 AND DELETING CHAPTER 17.88 AND 17.89 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK REGARDING SIGNS WHEREAS, the Sign Code Task Force has recommended the amending and restating of Chapter 17.66 of the Municipal Code with regard to signs; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined it is in the best interest of the Town the recommended changes and restating of Chapter 17.66 and the deletion of Chapters 17.88 and 17.89 be approved. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Chapter 17.66 of the Municipal Code is hereby amended and restated as more fully set forth on Exhibit "A" attached hereto and incorporated herein by this reference. Section 2. Chapter 17.88 and 17.89 of the Municipal Code are hereby deleted, as the chapters have been incorporated in the amend Chapter 17.66. Section 3. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2010. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at the meeting of the Board of Trustees on the day of , 2010, and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of ,2010. Town Clerk EXHIBIT A 10-06-10 (3) Ensure that signs are compatible with adjacent land uses and with the total vis- Notes on this draft: ual environment ofthe community; This is a marked up draft that takes its (4) Protect the public from hazardous organization and structure from the existing conditions that result from signs which are sign code as it exists on the books today. structurally unsafe, obscure the vision of motorists and/or compete or conflict with Deleted language is shown in red strike thru necessary traffic signals and warning signs; text. New language is shown in blue underlined text. (5) Recognize that the elimination of existing signs that are not in conformance The edits are followed by a notation of the with the provisions of this Chapter is neces origin of the revision; i.e. staff, committee, or sao' to the public safety and welfare and to task force. Town Attorney White has the protection of the visual environment. authored the revisions to the Appeals and (Staff: Content neutrality) Variance section. The green highlights indicate existing sections that have been (11 Provide for the uniform regulation relocated within the code. gf both commercial signs and non- commercial signs in th* same manner. (Staff: Of course, this is still a working draft. Content neutrality) (Ord. 11-76 Â§2(part), 1976; Ord. 15-97,1997; Ord. 17-02 Â§ 1(part), -rbj 2002) Chapter17.66 17.66.030 Scope and application of this Chapter. Signs The provisions of this Chapter shall apply to 17.66.010 Title. the display, construction, erection, alteration, use, location and maintenance of all signs within This Chapter shall be known and cited as the the Town, and it is unlawful hereafter to display, "Town of Estes Park Sign Code." (Ore!. 11-76 construct, erect, alter, use or maintain any sign Â§2(part), 1976; Ord. 17-02 Â§1(part), 2002) except in conformance with the provisions of this Chapter. (Ord. 11-76 Â§2(part), 1976; Ord. 17.66.020 Intent and purpose. 17-02 Â§ 1 (part), 2002) The purpose of this Chapter is to protect the 17.66.040 Definitions. health, safety and welfare of the citizens by pro- viding for uniform control of signs. It is the General. intent of the regulations set forth in this Chapter to: As used in this Chapter, the following words and phrases are defined as follows: (1) Recognize that signs are a necessary means of visual communication for the (1) Area Of a sign means the convenience of the public; area of the smallest Te#*+101: geometric symbol encompassing all the informative (2) Recognize and ensure the right of features of the sign, including copy, those concerned to identify businesses, ser- insignia, background and borders within a vices and other activities by the use of signs; polygon 11Qi exceeding twelve sides. (TF) (31 Banner means a temporary sign (see Fitures 1 and 2) consisting gf canvas. nylon. vinyl fabric gr other material gf similar phYsical characteristics that bears text and/or graphics A intended 12 identifY QI direct attention ig anv commercial message QI product. service. place, activity. business: g[ any non- commercial message QI graphic. (~ M / molecti q 1 (4) Building Code means the latest edi- tion of the Building Code, as amended and adopted by the Town. (Figure 1 Example polygon) (5) Building inspector means the officer or other person charged with the administration and enforcement of this Chapter, or his or her duly authorized deputy. - (6) Canopy means a permanently roofed shelter covering a sidewalk, driveway or other similar area, which shelter may be - wholly supported by a building or may be wholly or partially supported by columns, poles or braces extended from the ground (see Filzure 41. (Figure 2 Example ofpolygon) (2) Awning means a mevable shelter supported entirely from the exterior wall of 2---- %-- a building and of a type which can be retracted, folded or collapsed against the face of the supporting building: or a covered space framed structure. (TF) Csee Fiture 11 ---- Fl= (Figure 4 Example Canopy) 7) Ace or wall Of building means the general outer surface of any main exterior *I.:9 wall or foundation wall of the building, including windows and storefront. 1 Ll i I 1-1 - (8) Flag means the flag, pennant or ensign of any nation, organization or nations, 11>W'".4~&-9,-0-~~ state, county, city, religious, civic, charitable (Figure 3 Example Awning) or fraternal organization, or educational institution. . Â·. *,40,4.Â·a~#*:...:0 1,- .*iÂ»IU 4'2 K~, %Â·> L- . t.Â·.. Exhibit A November 3,2010 Page 2 of 3 5 1F . 0 (93 Frontage, building means the which the sign is located and within twenty- horizontal, linear dimension of that exterior five (25) feet of the sign), to the uppermost side of a building which abuts a street, a point on the sign or sign structure. parking area, a mall or other circulation area open to the general public; and has either a (12) Illumination, direct means lighting main window display of the enterprise or a by means of an unshielded light source public entrance to the building. Where more (including fluorescent, light emitting diode or than one (1) use occupies a building, each LED (TF & CD/CS) and neon tubing) which such use having an exterior public entrance is effectively visible as a part of the sign, or exterior main window display for its where light travels directly from the source to exclusive use shall be considered to have its the viewer's eye. own buildingfrontage, which shall be the front width of the portion of the building (13) Illumination, indirect means lighting occupied by that use. (see Figure 51 by means of a light source which is directed at a reflecting surface in such a way as to illuminate the sign from the front, or a light source which is primarily designed to illumi- 0-4.9 0.-9 'rgel~ 0 nate the entire building faQade upon which a sign is displayed. (14) Illumination, internal means light- ing by means of a light source which is '~-0,".i.lip-1 -=*i-....imill'--I- within a sign having a translucent back- ground, silhouetting opaque letters or designs, or which is within letters or designs (Figure 5 Example Non-Qualifying and which are themselves made of a translucent Qualifying Building Frontage) material. (10) Frontage, street means the linear (15) Kiosk means a small structure. typi- frontage (or frontages) of a lot or parcel abut- cally located within a pedestrian walkway or ting on a private or public street which pro- similar circulation area, and intended for use vides principal access to, or visibility of, the as display space for posters, notices, exhibits, premises. (see Figure 61 etc. r'-.",f~ LA:D (16) Light source means and includes any device, or method of producing light, c #8 -23 1 J including neon, fluorescent or similar tube lighting. light emitting diode~ gr LED (TF & , CD/CS) incandescent bulb and any reflecting . surface which, by reason of its construction -11 -U -' 1.11 and/or placement, becomes in effect the light source, (Figure 6 Arrows indicatefrontage counted towards calculations) (17) Lighting, backlighted means a con- cealed light source located behind the surface (11) Height means the vertical distance of the sign to highlight specific elements of measured from the elevation of the nearest the sign. sidewalk (or. in the absence of a sidewalk within twenty-five (25) feet, then from the lowest point of finished grade on the lot upon Exhibit A November 3, 2010 Page 3 0 f 3 5 (17) Lighting, ncon means any method of pursuant to this Section. 11~ lighting using neon tubes in a manner in 1.66.050(10)(dm which the neon tube can be seen. (TF) (21) National Electrical Code means the (18) Lot means a portion or parcel of latest edition of the National Electrical Code, land, whether part of a platted subdivision or published by the National Fire Protection otherwise, occupied or intended to be occu- Association, as amended and adopted by the pied by a building or use and its accessories, Town. together with such yards as are required under the provisions of this Title. A lot must (22) Nits are & measurement gf be an integral unit of land held under unified luminance. One nit is equal 12 one candela ownership in fee or in co-tenancy. per square meter (lcd/m21 (CD/CS: clarity) (19) Maintenance means the replacing, (23) Roof means the cover of any build- repairing or repainting of a portion of a sign ing,including the eaves and similar pmeets structure; periodic changing of bulletin board proiections.(CD/CS) panels; or renewing of copy which has been made unusable by ordinary wear and tear, (24) Roof line means the highest point on weather or accident, gr a change ill copy to any building where an exterior wall encloses identitr a new business where the change h usable floor space, including floor area for made 12 all existing permitted joint housing mechanical equipment. Roof line identification sign panel that is 12 remain in also includes the highest point on any parapet place. (TF) The replacing or repairing of a wall, provided that the parapet wall extends sign or sign structure which has been around the entire perimeter of the building damaged to an extent e,:cceding fifty percent (TF). (5094) of the appraised replacement cost (as determined by the building inspector) (TF) (25) Sign means any writing, pictorial shall be considered as main tenance only representation, decoration (including any when the sign conforms to all of the material used to differentiate sign copy from applicable provisions of this Chapter anâ‚¬1 its background), form, emblem or trademark, when the damage has been caused by an act flag or banner, mural, or outdoor display of of God or violent accident.(TF) merchandise to attract business (TF-see deletion of outdoor display or merchandise), (20) Marquce means a permanently or any other display of similar character roofed structure attached to and supported by containing either commercial content QI non- a building, and projecting from the building. commercial content (Staff: content neutrality) (TF) which: (20) Motor vehicle providing public a. Is a structure or any part thereof transportation is a motor vehicle operated (including the roof or wall of a building); pursuant to a certificate of public conven- ience and necessity to operate as a common b. Is written, printed, projected, carrier for hire for the transportation of painted, constructed or otherwise placed passengers and their baggage, on schedule, or displayed upon or designed into a issued by the Public Utilities Commission of building, board, plate, canopy, awning, the State. Vehicles which are exempt from vehicle or upon any material object or regulation as public utilities pursuant to device whatsoever; and Section 40-15-101, et. seq., C.R.S., are not ~ eligible for an exemption from the sign code Exhibit A November 3, 2010 Page 4 of 3 5 c. By reason of its form, color, word- columns, uprights, poles or braces ing, symbol, design, illumination, motion extended from the ground or from an or other feature attracts or is designed to object on the ground, or a sign which is attract attention to the subject thereof or is erected on the ground, provided that no used as a means of identification, part of the sign is attached to any part of advertisement or announcement, 2[ non- any building, structure or other sign. commercial communication. (Staff: Freestanding sign includes pole signs, content neutrality) pedestal signs and ground signs.mnoved (26) Sign face means the surface of a sign upon, against or through which the mes- f. Identijication sign means and in- sage is displayed or illustrated. cludes any of the following: (27) Sign types. 1. A nameplate which establishes the identity of an occupant by listing a. Bulletin board sign means a sign his or her name and business or profes- used for the purpose of notification to the sional title; public of an event or occurrence of public interest, such as a church service, political 2. A sign which establishes the rally, civic meeting or other similar event. identity of a building or building com- ~itted S~ plex by name or symbol only; b. Construction sign means a tempo- 3. A sign which indicates street rary sign announcing subdivision, address or combines nameplate and development, construction or other street address; improvement of a property by a builder, contractor or other person furnishing ser- 4. A sign which identifies an area vices, materials or labor to the premises. in the Town which, by reason of For the purposes of this Chapter, a development, natural features, histori- construction sign shall not be construed to cal occurrences or common references, be a real estate sign as defined in this Sec- has or will become a landmark in the tion.1~tebig 0 Town; and .4.6/IM c. Directional sign means a sign erected by the Town or other governmen- 5. A commemorative sign. such as tal agencies, or a sign erected by permis- a cornerstone, memorial or plague, sion of the Town, directing vehicular or when such is cut into a inasonry sun pedestrian traffic.knliveâ€¢~ittel face or constructed of bronze or other incombustible material and is made an integral part of the structure.1111~ d. Double-face sign means a sign M..Ed,MId where two (2) sides are separated by not more than twenty-four (24) inches and are g. Joint identification sign means a parallel to each other. Such signs shall be sign which serves as common or collec- considered as one (1) sign. u.j,te-Â·-*i.,u tive identification for two (2) or more permitted,igjctioA uses on the same lot.~;ove~t~Fermitted Â¥12~~~M~ e. Freestanding sign means a sign which is supported by one (1) or more Exhibit A November 3, 2010 Page 5 of 3 5 h. Afarque: sign means a sign n. Suspended sign means a sign sus- depicted upon, attached to or supported pended from the ceiling of an arcade, by a marquee as defined in this Section. marquee or canopy. Â·----.- (Staff & TF) ,"....I 1. Off-premises advertising sign o. Temporary sign means a sign means any off-premises sign, including a which is intended for a temporary period billboard or general outdoor advertising of display for the purpose of announcing a device. which advertises or directs atten- special event, advertising or directing per- tion to a business, commodity, service or sons to a subdivision or other land or activity conducted, sold or offered else- building development, advertising per- where than on the same lot or within the sonal property for sale, or promoting a same building upon which such sign is Dolitical camnaien or special election. located. ~ p. Vehicle-mounted sign means a sign j. Portable sign means a sign which displayed upon a trailer, van, truck, is not attached to the ground, a building or automobile, bus, railroad car, tractor, other structure, but does not include a semi-trailer or other vehicle, whether or vehicle-mounted sign as defined in this not such vehicle is in g~ratinqcondition. Section. 1~hibi~ IZd~ted siglctiol q. Vending machine sign means a sign k. Projecting sign means a sign that is incorporated into and designed as a attached to a building or extending in part of a vending machine. mi, v whole or in part twelve (12) inches or 1 more horizontally beyond the surface of the building to which the sign is attached, r. Wall sign means a sign displayed but does not include a marquee sign as upon or against the wall of an enclosed defined in this Section. I....... building or structure where the exposed 7. ff'# tt , 14 I , face of the sign is in a plane parallel to the plane of the wall and extends not more 1. Real estate sign means a sign than twelve (12) inches horizontally from indicating the availability for sale, rent or the face of the wall. A sign erected upon lease of the specific lot, building or por- or against the side of a roof having an tion of a building or lot upon which the angle of forty-five (45) degrees or less sigH_is erected or displayed. 1111~ from the vertical shall be considered to be ta lermitted sign~ction) a wall sign, and shall be regulated as such. m. Roof sign means a sign painted on the roof of a building; supported by poles, s. Wind sign means a sign consisting uprights or braces extending from the roof of one (1) or more banners, pennants, rib- of a building or projecting above the roof bons, spinners, streamers or captive bal- line or a building, but does not include a loons, or other objects or materials fas- sign projecting from or attached to a wall tened in such a manner as to move upon as permitted by this Chapter. (See wall being subjected to pressure by wind or sign.) ~ breeze, but does not include flags. 1 . Exhibit A November 3,2010 Page 6 of 35 t. Window sign means a sign which is civic meeting or other similar event. (Staff: painted on, applied or attached to, or clarity & readability) located within three (3) feet of, the interior of a window, which sign can be (2) Construction sign means a temporary seen through the window from the sign announcing subdivision, development, exterior of the structure. Merchandise construction or other improvement of a which is included in a window display property by a builder, contractor or other shall not be included as part of a window person furnishing services, materials or labor sign. trfi:ve:'1'T.*':'.775:~*ViO,1.~,>007# to the premises. For the purposes of this Chapter, a construction sign shall not be u. Outdoor display of merchandise to construed to be a real estate sign as defined attract busin means the outdoor dis in-thie-Seetien*Staff: clarity & readability) L.J. play of merchandise offered for sale where such outdoor display is located 0) Directional sign means a sign erected with the primary purpose of attracting by the Town or other governmental agencies, attention of passing motorists or pedestri Â· or a sign erected by permission of the Town, ans, and where the display is moved directing vehicular or pedestrian traffic. indoors at the close of business daily and therefore does not constitute seasonal or (4) Double-face sign means a sign where permanent accessory outdoor storage. two (2) sides are separated by not more than (TF) twenty-four (24) inches and are parallel to each other. Such signs shall be considered as (28) Sign structure means any supports, one (1) sign . (see Fieure 21 0 pl. uprights, braces or frameworks of a sign. (29) Signs, number of For the purpose -r~.FAI'll./. of determining the number of signs, a sign shall be considered to be a single display sur- face or display device containing elements 14#//1/ .F#W~ * DOWNTOWN CAMPUS t~ clearly organized, related and composed to Illill'llnlrifillilill 'Illidig"flimwi form a unit. Where sign elements are dis- -,IllfUqjjilllll -20â‚¬~2@5 played in an unrelated or random manner, I'll'llilLull/ell'lill . IM+%Pr5lri each element shall be considered to be a sin- ~15111~~ gle sign. (Ord. 11-76 Â§2(part), 1976; Ord. I re --~ 25-76 Â§1, 1976; Ord. 21-82 Â§1(E), 1982; Ord. 15-97,1997; Ord. 17-02 Â§1(part), 2002) (Figure 7 Double sided width max 24") 17.66.040.01 Permitted Sign Definitions (7) Flag means the flag, pennant or (Staff; clarity & readability) ensign of any nation, organization or nations, state. county, city, religious, civic, charitable Wlocatedg or fraternal organization. or educational 15+442*fiethÂ· As used in this Chapter, the following words and phrases are defined as follows: ( 5 1 Flag means a piece of cloth or fabric, usuallv rectangular. of distinctive color and (1) Bulletin board sign means a sign used design. used as a symbol. standard. signal, or for the purpose of notification to the public emblem. (Staff: clarity, readability, content of an event or occurrence of public interest.r neutrality) 5uch as a religious service, political rally, Exhibit A November 3,2010 Page 7 of 35 03 Freestanding sign means a sign which the sign is attached:, but does not include a is supported by one (1) or more columns, marquee sign as defined in this Section. (TF) uprights, poles or braces extended from the ground or from an object on the ground, or a (10) Real estate sign means a sign sign which is erected on the ground, provided indicating the availability for sale, rent or that no part of the sign is attached to any part lease of the specific lot, building or portion of any building, structure or other sign. of a building or lot upon which the sign is Freestanding sign includes pole signs, erected or displayed. pedestal signs and ground signs. (11) Suspended sign means a sign sus- 0) Identification sign means and includes pended from the ceiling of an arcade, any of the following: marquee or canopy. a. A nameplate which establishes (12) Temporary sign means a sign which the identity of an occupant by listing is intended for a temporary period of display his or her name and business or profes- for the purpose of announcing a special event sional title; as expresslv provided for herein. advertising or directing persons to a new subdivision or b. A sign which establishes the other new land or building development, identity of a building or building com- advertising personal property for sale, or plex by name or symbol only; promoting a political campaign or special election. (Staff/Attorney White: recent c. A sign which indicates street changes for clarity) address or combines nameplate and street address; (13) Vehicle-mounted sign means a sign displayed upon a trailer, van, truck, d. A sign which identifies an area automobile, bus, railroad car, tractor, semi- in the Town which, by reason of trailer or other vehicle, whether or not such development, natural features, histori- vehicle is in operating condition. cal occurrences or common references, has or will become a landmark in the (14) Vending machine sign means a sign Town; and that is incorporated into and designed as a part of a vending machine. e. A commemorative sign, such as a cornerstone, memorial or plague, (15) Wail sign means a sign displayed when such is cut into a masonry sur- upon or against the wall of an enclosed face or constructed of bronze or other building or structure where the exposed face incombustible material and is made an of the sign is in a plane parallel to the plane integral part ofthe structure, of the wall and extends not more than twelve (12) inches horizontally from the face of the (8) Joint identification sign means a sign wall. A sign erected upon or against the side which serves as common or collective of a roof having an angle of forty-five (45) identification for two (2) or more uses on the degrees or less from the vertical shall be same lot. considered to be a wall sign, and shall be regulated as such (see Figure fi. (9) Projecting sign means a sign attached - elâ€žill- amof to a building or extending in whole or in part 1 twelve (12) inches or more horizontally ,- .- 4 3- nof coi,$,de,â€¢4 2 ioof 1 d SuME, d â€¢15 deer-1 or ;es' offlerl,cal beyond the surface of the building to which de:U.....- - Â¢0=:ed ~ "'. F I ....: Exhibit A November 3, 2010 Page 8 of 3 5 (Figure 8 Defined wall sign 43 degrees or (Figure 10 Example prohibited roof sign) less if attached to rooD ~ Example (16) Window sign means a sign which is ~ Roof S,ns allik ~.** Prohibited painted on, applied or attached to, or located ./0//"IliN/'90'WHM/4/Â£4441/ within three (3) feet of, the interior of a 0 -Bil~Al window, which sign can be seen through the ~- . 1-11- window from the exterior of the structure. .~.- Merchandise which is included in a window display shall not be included as part of a window sign. - 6--_1*lijar/=10 15:42 I--- 17.66.040.02 Prohibited Sign Definitions -- - -1 - ~aff: clarity & readability) prhIMI~~~~Mmll,id~ (Figure 9 Example prohibited signs) plocated) (4) Wind sign means a sign consisting of As used in this Chapter, the following one (1) or more 13#mleff pennants, ribbons, words and phrases are defined as follows: spinners, streamers or captive balloons, or other objects or materials fastened in such a 0) Off-premises advertising sign means manner as to move upon being subjected to any off-premises sign, including a billboard pressure by wind or breeze, but does not or general outdoor advertising device, which include flags gr temporarv banners and advertises or directs attention to a business, Town-sponsored events banners as provided commodity, service or activity conducted, for herein. (Staff: recent changes for internal sold or offered elsewhere than on the same consistency) lot or within the same building upon which such sign is located. 17.66.050 Exemptions. 03 Portable sign means a sign which is Except as specifically provided herein, the not attached to the ground, a building or following may be erected without a sign permit. other structure, but does not include a 1 hese exempt signs shall 1191 11Â§ included ill 1.11Â£ vehicle-mounted sign as defined in this determination gf the total allowable number of SeetteÂ·n. (Staff: readability) signs QI total allowable sign area fur a business. (Staff: claritv & readability) All signs shall meet 0) Roof sign means a sign painted on the all applicable setback, construction, illumination roof of a building supported by poles, and safety standards. Any signs larger in size or uprights or braces extending from the roof of with any different standards than stated in this a building or projecting above the roof line or Section shall be required to obtain a sign permit. a building, but does not include a sign projecting from or attached to a wall as (1) Signs which are not visible beyond permitted by this Chaptel.(see Fistres 2 and the boundaries of the lot or parcel upon 10). Roof signs may 11* allowed only 8 which they are located and/or from any pub- approved through the Creative Sign Program lic thoroughfare or right-of-way. (Section 17.66.210) (Staff: clarity) (2) Official governmental notices and notices posted by governmental officers in . the performance of their duties, and govern- ZARPE 7--4-0 7-7 Â£ E, - mental signs to control traffic or for other . Exhibit A November 3,2010 Page 9 0 f 3 5 regulatory purposes, to identify streets or to operated or stored in the normal course of a warn of danger. business, such as signs indicating the name of the owner or business which are located (3) Flags, limited to three (3) flags per on moving vans, delivery trucks, rental lot. The maximum individual size of a per trucks and trailers and the like, provided that manently displayed American flag, Colorado the primary purpose of such vehicles is not flag and official Town of Estes Park flag for the display of signs, and provided that shall be forty (10) square feet. The maxi they are parked or stored in areas appropriate mum individual size ofall other permanently to their use as vehicles. displayed flags shall be fifteen ( 15) square feet. (Staff: clarity, readability, content (8) All "open," "vacancy" and "no neutrality) vacancy" signs and signs designed to indicate vacancy, such as "yes," "no" and "sorry," (3) Flags that de not identifr a whether they are non illuminated, internally commercial enterprise g other place gf illuminated, indirectly illuminated or directly business. limited IQ three ill flags ng[ lot. #luminated-signs, provided that the area of The maximum individual size gf a displayed the sign does not exceed two and one half flag shall be three Q) feet la five (11 feet 9.9 four lil square feet per face. (TF) when hung from a building. QI five ill feet by seven (7) feet when hung from a flag pole. (9) Displays of string lights, provided The foregoing limitation Â£11 number and size that they are: gf non-commercial flags may bg exceeded oniv as approved through tile Creative Sign a. Decorative displays which only Program (Section 17.66.210) (Staff: clarity, outline or highlight landscaping or readability, content neutrality) architectural features of a building, and are not placed on or used to outline signs, (4) Temporary decorations or displays, sign supports, awnings and/or canopies, when such are clearly incidental to and are or assembled or arranged to convey eustemefily-and commonly associated with messages, words, commercial advertise- any national, state, local or religious holiday ments, slogans and logos; ep-eelet,fatien: recognized holidays. (Staff: clarity & readability. and TB 10.26.10) b. No greater in intensity than five (5) watts, and are steady-burning, clear. lion (5) Temporary or permanent signs eelefed bulb lights. No blinking, flashing erected by the Town, public utility compa- or intermittent changes in intensity or ro- nies or construction companies to warn of tating shall be permitted; (Staff: content danger or hazardous conditions, including neutrality) signs indicating the presence of underground cables, gas lines and similar devices. (10) Signs displayed on motor vehicles providing public transportation, provided that (6) Merchandise, pictures or models of they conform to the following requirements: projects or services which are incorporated as an integral part of a window display, where a. The signs are flat and do not pro- all such items displayed are located within ject more than four (4) inches from the the interior of the building where the busi- surface of the motor vehicle. ness is located. b. No more than one third (14) of the (7) Signs displayed on trucks, buses, surface area of the vehicle is covered by trailers or other vehicles which are being the signs. Surface area shall not include Exhibit A November 3, 2010 Page 10 of 35 the roof, wheels, lights and/or undercar Â£ An 22Â£11 house Rign ma not bÂ© riage of the vehicle.(TF) displayed for more than three (31 consecutive days (this provision does b. The signs shall not be prohibited not apply 12 show models in new signs as more specifically set forth in Sec- developments). (TF & CD/CS) tion 17.66.060. (13) Signs in the nature of comerstones, c. Motor vehicle providing public commemorative tablets and historical signs transportation is a motor vehicle operated which do not exceed four (4) square feet per pursuant to a certificate of public face in area and six (6) feet in height, and convenience and necessity to operate as a which are non-illuminated or indirectly common carrier for hire for the illuminated. transportation of passengers and their baggage, on schedule, issued by the (14) Private traffic directional signs guid- Public Utilities Commission of the State. ing or directing vehicular or pedestrian traffic Vehicles which are exempt from onto or off of a lot or within a lot when such regulation as public utilities pursuant to do not exceed three (3) square feet per sign Section 40-15-101, et. Seq., C.R.S., are per face in area and eight (8) feet in height, not eligible for an exemption from the and do not contain any advertising or trade sign code pursuant to this Section. name identification. Private traffic control signs which conform to the standards of the (11) Identification signs which do not Colorado Manual of Uniform Traffic Control exceed two (2) square feet per face or four Devices may exceed three (3) square feet per (4) square feet in total surface area; limited to face in area, but shall not exceed seven (7) six (6) feet iii height and limited to one (1) square feet per face. Such signs shall not such sign per use or per building, whichever exceed eight (8) feet in height. is the greater number. (15) Signs required or specifically (12) Temporary non-illuminated real authorized for a public purpose by any law, estate signs which do not exceed Bi*+64 nine statute, ordinance or resolution. Â£91 1 TF) square feet in total area and four (4) feet in height, limited to one (1) such sign per (16) Non-illuminated window signs, street frontage. Such signs are restricted to when the total area of such signs: the subject property and shall not remain in place more than seven (7) days after the sale, a. Does not exceed twenty-five per- lease or rental of the subject property. cent (25%) of the total window area at the ground floor level on the side of the build- i An open house sign associated with ing or business unit upon which said signs the property for sale may only he are displayed; and displayed from one Â£11 hour before the start gf t.!1Â§ open house. and must !1Â£ b. Does not exceed twenty-five per- removed !12 later than one Â£11 hour after cent (25%) of the total allowable sign area the conclusion Qf tile open house. (TF & for the premises. CD/CS) c. Such signs shall not exceed four (4) jl All open house sign may only bg square feet in total surface area per sign displaved between 8:00AM and 8:00PM when placed in windows above the each dav. (TF & CD/CS) ground floor level, and no signs shall be Exhibit A November 3, 2010 Page 11 of 35 placed in windows above the second floor (22) Vending machine signs, provided level. that such signs are limited to the product being vended. (Ord. 11-76 Â§2(part), 1976; (17) Signs commonly associated with, Ord. 36-76 Â§1, 1976; Ord. 17-80 Â§1,1980; and limited to information and directions Ord. 21-82 Â§1(A), (B) and (C), 1982; Ord. 1- related to the permitted use on the lot on 87 Â§1,1987; Ord. 6-87 Â§1,1987; Ord. 15-97, which the sign is located, provided that each 1997; Ord. 17-02 Â§1(part), 2002; Ord. 17-07 such sign does not exceed one hundred fifty Â§1,2007) (150) square inches in total area. (This cate- gory shall be interpreted to include such 17.66.060 Prohibited signs. signs as "no smoking," "rest room," "no solicitors," "self-service" and similar The following signs shall not be permitted, informational signs.) erected or maintained in the Town: (18) Signs which identify items such as (1) Off-premises advertising except as credit cards, menus or prices; limited to one otherwise provided for here ill under sections (1) such sign for each use, not to exceed four 17.66.170 and 17.66.180 (Staff: clarity & (4) square feet per face or eight (8) square readability) feet in total area. Such signs may be attached to the building, as projecting or wall signs, or Â£21 Portable signs: roof signs and wind included as an integral part of a freestanding signs. (Staff: clarity & readability) sign. Â£31 Signs with visible moving, revolving (19) Regulatory signs erected on private or rotating parts or visible mechanical property, such as "no trespassing" signs, movement of any description or other appar- which do not exceed two (2) square feet per ent visible movement achieved by electrical, face or four (4) square feet in total surface electronic eF- mechanical means, g[ any other area, limited to four (4) such signs per use or external means including without limitation per building. wind gE other external forces, except for Town Sponsored Banners and Temporarv (20) Text or copy changes on signs Banners 22 provided in sections 17.66.180, specifically designed to permit changes ofthe 17.66.190. and 17.66.200. (Staff: clarity & text or copy thereof; readability) time-temperature-date signs, traditional barber poles, and gauges and dials (21) Temporarv Special Event Posters which may be animated to the extent that do not exceed two Â£21 square feet in size necessary to display correct measurement; limited 12 one (11 such sign 12Â£~ event 11Â©t premise. (Staff & CD/CS: accommodate â‚¬29 Â£Â£11 Signs with optical illusion of Duck Race) movement by means of a design which presents a pattern capable of reversible (21) A sign, which does not exceed six perspective, giving the illusion of motion or (6) square feet per face or twelve (12) square changing of copy; feet in total surface area; limited to six (6) feet in height and limited to one (1) such sign (34 Â£31 Signs with lights or illuminations per lot and which does not propose, concern, which flash, move, rotate, scintillate, blink, reflect or promote a commercial purpose. flicker, vary in intensity, Â¥89-44+ change (Staff: internal consistency) (Staff: clarity & readability) color or use intel*mittent electrical pulsations; Exhibit A November 3,2010 Page 12 0 f 3 5 (1) Strings of light bulbs used in b. Creates an unsafe distraction for connection with commercial premises for motor vehicle operators. or commercial purposes, other than traditional holiday decorations except as provided in c. Obstructs the view of motor vehicle Subsectin 17.66.050(9); (TF) operators entering a public roadway from any parking area5 service drive, private (5) Winel signs and banners; (TF & driveway. alley or other thoroughfare; CD/CS) (11) Any sign which obstructs free (6) Signs which incorporate projected ingress to or egress from a required door, images, emit any sound which is intended to window, fire escape or other required exit attract attention, or involve the use of live way; animals; (12) Roof signs, except as specifically (7) Any sign which is installed or erected permitted by Section 17.66.110; (CD/CS) in or projects into or over any public right-of- way. except in the case of a sign for which a 84+412) Off-premises advertising signs; permit has been issued in conformance with except: the requirements of this Chapter; 1 As specifically pennitted h (8) Signs not permanently affixed or attached Section 17.66.170 Communitv Special to the ground or to a permanent structure, Events Signs and StanleÂ¥ Park Special (for example, banne+6. sandwich boards and Events Signs handheld signs), Temporary real estate signs attached to posts driven into the ground and 11 && specifically permitted b temporary safety barriers are excepted. Section 17.66.180 Town Sponsored (Staff: clarity & internal consistency) except Special Events Banners, or fg[ Temporarv Signs z provided for under 17.66.070 Temporary signs, herein. (Staff: Qi Non-illuminated open house real clarity & internal consistency) estate signs provided: (9) Any sign or sign structure which: 1. Off-premise sign(s) are located on private property with the a. Is structurally unsafe, or propertv owner's consent: and b. Constitutes a hazard to safety or 2. Comply with ihg size and health by reason of inadequate mainte- time limitations ill Subsection nance or dilapidation, or 17.66.050(12): and c. Is capable of causing electrical 3. Are limited m two off- shocks to persons likely to come in con- premises signs per open house. tact with it; (TF & Staff clarity & readability) (10) Any sign or sign structure which: (11) Signs not pertinent and or not clearly a. Obstructs the view of, may be con- related to the permitted use on the property fused with or purports to be an official where located, except for temporary political traffic sign, signal or device or any other signs, as permitted and regulated by Section official sign, or 17.66.070, and except for signs permitted Exhibit A November 3,2010 Page 13 0 f 3 5 . under the provisions of Section square feet per face, and shall not exceed 4-*:66.440:(Staff: clarity & readability) twelve (12) feet in height. No riders or attachments to such signs shall be (15) Except as provided in Subsection permitted. For residential developments 17.66.050(8), any sign having direct consisting of five (5) dwciting units or illumination, including but not limited to less, the manimum area permitted for a visible neon tubing. (Ord. 17 02 Â§1(Part), construction sign shall be three (3) square 2.00@j (Staff: clarity & readability) feet per face for each dwelling unit being een*Feeted: (TF) ( 13) Signs with commercial content not pertinent and QI not clearlY related m the b. Construction signs shall be dis- principal permitted use on the propertv where played only on the property to which the located. (Staff: clarity & readability) sign pertains. One (1) such sign shall be permitted for each street upon which the 17.66.070 Temporary signs. property either has frontage or has an entrance from a major thoroughfare; pro- Temporary signs in all zoning districts shall vided that the minimum distance between be subject to the following specific require- signs on any single development shall be ments: one thousand (1,000) feet. (1) The size gf temporarY signs shall bg c. In case of a subdivision, construe- limited le tile maximum size allowed herein tion signs shall not be displayed prior to for permanent signs in the respective zoning the date of effieiel=fibng recordation of districts, unless a larger size b expresslY the final subdivision plat. (CD/CS) provided fQI hereunder. (Staff: clarity & readability) d. 1n other cases, such signs may be displayed for the duration of construction Â£21 Temporary real estate signs on larger until issuance of a certificate of occu- than nine (21 square feet ng face shall bg pancy. exempt from any permit for a period gf one EL} year. All other temporarY signs shall bg (2) Election signs. Those signs concerning allowed for a period gf ninety (90) days ... and candidates in forthcoming A.J lies without a permit. Temporary signs intended elections shall be removed by the person ig & displayed fg[ a period longer than placing or crecting them or by the occupier of ninety (90) days are required ill obtain a the premises on which they are located permit, and shall identifr the longer time within ten ( 10) days following the election to period on the permit. (TF) which they pertain unless the sign conveys some other or further ideological message or ill Temporarv (Staff: internal has some other or further ideological consistency) Construction signs. Signs significance. Election signs shall be restricted advertising subdivision, development, to a maximum size of four (1) square feet in construction or other improvements of a all residential districts and a maximum size property shall be permitted in any zoning of one hundred fifty (150) square feet in all district and shall comply with the following: other districts. (Ord. 11 76 Â§2(part), 1976; Ord. 21 82 Â§1(M), 1982; Ord. 17 02 a. Such signs shall be limited to free- Â§ 1(part), 2002) (Staff: content neutrality) standing, wall or window signs, shall not exceed thirty six (36) square feet in total ~ area nor eighteen (18) two (32) (TF) Exhibit A November 3, 2010 Page 14 of 35 (31 Temporary banners. Sgg Sections 17.66.180,17.66.190, and 17.66.200. (TF & CD/CS) 17.66.080 Computation of sign area. (7649%./ L 1 The area of the entire ~ The area of a sign shall be measured with the structure should not be mare,han 1.5 :imes me -- following regulations: , j ..../.Ii- area of the sign part'WI. - I Any area in excess of Mis amountiscountedis ~ J.------ ,-------it~ signage .1-$ (1) In computing the area of a sign, -----/1/ .-4 Y .0.i - 9/1- standard mathematical formulas for common regular geometric shapes, or combinations 6474_\42'Ell jE.~.~Â£~~~<,1 thereof, shall be used. ~.,5 ~#E- .: : sm- (2) In the case of an irregularly shaped . Â»=./.t i#= 11 sign or a sign with letters and/or symbols - directly affixed to or painted on the wall of a f-45 - building, the area of the sign shall be the -- - entire area within a single continuous perimeter of not more than eight-(8*-twelve C 12) (TF) straight or radial lines enclosing the extreme limits of writing, representation, (Figure 12 Example sign structure emblem or any figure of similar character, included in calculating sign area) together with any material or color forming (4) Where a sign has two (2) or more an integral part or background of the display display faces and is not a double-faced sign, or used to differentiate such sign from the the area of all faces shall be included in backdrop or structure against which it is determining sign area. placed (see Fizure 11 1 (5) The total surface area of multiple-unit 2pt. signs shall include the vertical and horizontal spacing between the letters which comprise the word or words that convey the sign's 1pt 491 message (see Fieure 1 31. - Â¥ ~4 AUSTRALIA let 4 r - 0 0.-1 1,"11 (Figure 1 1 Irregular shaped sign) (3) That portion of the sign structure ./--2 ----9--lillill which is visible and viewed in the same plane as the sign face, and which either: a) (Figure 13 Example multiple unit sign) exceeds fifty percent (50%) of the sign face, or b) is made an integral part or background of the display shall be included in computing the total sign area (see Figure 1 21 Exhibit A November 3, 2010 Page 15 of35 (6) Where three-dimensional figures are 17.66.090 General regulations. used as signs, the area shall be the total area, as projected on a vertical plane, of each side Anv sign allowed herein may contain, ill lieu of the figure which is visible by the public of any other message or copy. any lawful. non- beyond the boundaries of the lot upon which commercial message, 2 long ai 111.Q sign the figure is located. For purposes of this complies with Ihg size. number, illumination. regulation, a figure shall be considered to height, area. and other requirements. Signs have not less than one (1) nor more than four containing non-commercial content are subiect (4) sides. (see Figure 1-11 This shall be the le this sign code ill illg same manner ai signs method used to calculate the arca of"outdoor that have commercial content. including. without displays of merchandise to attract business" limitation, permitting. size and location and other three dimensional figures or regulations.(Staff: content neutrality) displays that arc to be considered in the total allowable signage calculations.(TF: see (a) Signs at street intersections. On deleted outdoor display language) corner lots, no sign or sign structure between a height of two and one half (2.5) feet and ten (10) feet above the street elevation (other 1. than a pole twelve [12] square inches or less 0 4â€¢ 4=7 'i, in cross sectional area) shall be crected -Â»Um. 4 within the following described area: the L ./ interior triangle formed by the right of way lines at such corner lots and a straight line joining the right of way lines at points which are thirty (30) feet from the intersection of the right of way lines. This regulation shall - apply to all signs except wall signs. (Staff: (Figure 14 Example three dimensional sign) internal consistency) (7) Building frontage used as the basis of 0,) Â£11 Signs al street intersections shall determining permitted sign area for one (1) 1ZQ located in conformance with Appendix Ila use shall not be used again as the basis for Section 11 Intersection and Driveway determining the permitted sign area for a Visibility gf thÂ© Estes Valley Development different use. Nothing in this Subsection Code (Staff: internal consistency) shall be construed to prohibit the additional building or use from erecting a sign which Â£21 Illumination. Illuminated signs shall would otherwise be authorized by the provi- be subject to the following conditions: sions of this Chapter. (1) Any light used for the illumination of (8) All riders or attachments to signs or a sign shall be shielded so that the beams or sign structures (whether temporary or perma- rays of light will not shine directly beyond nent) shall be included as part of the total the lot upon which the sign is located.(TF & sign area for the sign to which they are CD/CS) attached. (Ord. 11-76 Â§2(part), 1976; Ord. 21-82 Â§1(K), 1982: Ord. 17-02 Â§1(part), @ka. Neither the direct nor the 2002) reflected light from any light source shall create a traffic hazard or distraction to operators of motor vehicles on public thoroughfares. Exhibit A November 3,2010 Page 16 0 f 3 5 84 h. The light from an illuminated intermittent turning on-and-off of any sign shall 1]Qi ]N gf all intensitv QI illuminating device ji prohibited. Time/weather brightness that will create a negative informational signs and official warning and impact 911 adiacent uses ill direct line- regulatory signs erected la thÂ£ Town gr State of-sight to the sign (TF) are exempt from this regulation. (TF & CD/CS) 6 External light sources shall hg Â£ Signs in commercial and restricted industrial directed and shielded IQ limit direct zoning districts may be indirectlyi directly (TF) illumination Qf any object other than or internally illuminated. the sign. (TF) fe*-Â£31 Signs on fences and freestanding walls. * 111 112 case. with 211 lighting Signs displayed upon fences or upon freestand- components energized, shall tile ing walls shall be erected or mounted in a plane lighting intensity gf any sign, whether parallel to the fence or wall, and shall not extend resulting from internal E external above the top of the fence or wall nor project illumination, exceed ten (10) foot more than twelve (12) inches from the face of candles when measured with a the fence or wall. Such signs shall be subject to standard light meter held al a distance all regulations of this Chapter applicable to free- gf ign ( 10) feet from 111Â£ sign face. standing signs, including but not limited to (CD/CS) maximum area per sign, maximum sign height, minimum setback from property lines and num- g. Signs shall not have exposed ber of signs permitted per lot or per premises. incandescent lamps exceeding fifteen EU) *.aili Signs shall 11Qi have fâ‚¬R it) Window signs. The area of all window exposed neon QI fluorescent lamps signs in excess of twenty-five percent (25%) of exceeding 400 lumens per foot. (TF) the total window area at ground floor level on the side of the building or business unit upon Â£ Maximum brightness levels lk[ which such signs are displayed shall be included electronic reader boards shall not in the total allowable sign area for the premises exceed 4.000 nits when measured from (see Filture 1 51. Al\ illuminated window signs 1!1* sign's face 21 ila maximum shall be included in the total allowable sign area brightness during davlight hours and for the premises. 400 nits when measured from the sign's face al iii maximum brightness between dusk and dawn. (TF) :ill.. E g. Electronic reader boards located within tile CD-Downtown Commercial zoning district shall ..Wn.... 11Â£ restricted 112 a static image that changes 112 more than once in any twenty-four (24) hour period. Electronic reader boards located ill ihg (Figure 15 Example of allowable sign) all other commercial districts shall & restricted 12 a static image that changes no more than once Â¢ej-ill Signs which identify lands which everY twentv minutes. (TF) have been subdivided in accordance with the Estes Valley Development Code shall b.= Ng illumination shall !2Â£ anything other than be subject to the following regulations: a steady. continuous burning bulb QI lights, Flashing, blinking. oscillating. rotating QI (-14 & The sign may be located within public street right-of-way where such sign Exhibit A November 3, 2010 Page 17 0 f 3 5 is approved as an integral feature of the permitted," "maximum sign area permitted per street construction plans at the time of lot g business (Staff: clarity & internal final plat approval. Otherwise, the sign consistency), . 11 maximum area per sign face," shall be located a minimum of ten (10) "maximum number of signs permitted" and feet from the street right-of-way line. "maximum height of freestanding signs" regula- tions for the various zoning districts is adopted. Â¢24 11 Such signs shall conform to the sign requirements relating to site (d) Total allowable sign area. The total area of distances at intersections under the all signs on a lot, or, in the case of a permitted provisions of this Chapter. use or uses occupying two (2) or more adjacent lots, the total area of all signs on all such 84 6 The maximum size for a adjacent lots shall not exceed one and one-half subdivision identification sign shall be (1.5) square feet per lineal foot of building thirty-six (36) square feet (or eighteen frontage at ground level, and three-quarters [18] feet per face). (0.75) square foot per lineal foot of second story building frontage. In no event, however, shall Â¢44 d. The signs shall only contain the the cumulative total allowable sign area exceed name of the subdivision and not a one hundred fifty ( 150) two hundred (200) (TF) pictorial representation of the subdivision. square feet per business. (Ord. 11-76 Â§2(part), 1976; Ord. 25-76 Â§Â§2, 6, 1976; Ord. 17-80 Â§2, 1980; Ord. 21-82 Â§1(I) and (J), 1982; Ord. 15-97, 1997; Ord. 17-02 Â§1(part), 2002) 17.66.100 District sign regulations. (a) Use districts (zoning districts). The use districts, as set forth in this Title and amend- ments hereto, shall apply to this Chapter. The boundaries of these districts shall be determined by reference to the zoning map of the Estes Valley, to this title and amendments hereto and to sections on interpretation of such maps as may be contained in this Title and amendments hereto. (b) Establishment of district regulations. The type of signs permitted and the regulation of the number, placement, area and use of signs is established. No sign shall be erected except as provided in this Chapter and in the district in which it is permitted, nor shall any sign be used for any purpose or in any manner except as allowed by the regulations for the district in which such sign is proposed or maintained. (c) Schedule of requirements. The following schedule of "class of sign permitted",(Staff: clarity & internal consistency) "type of sign ~ Exhibit A November 3,2010 Page 18 0 f 3 5 . I Schedule of Requirements F-a# Nonresidential Zâ‚¬)ning Districts (A, A+CD, CO, CH, O, I-1) GiaÂ»-Type of Sign Â·TypeÂ·el-Aign Maximum Sign Area Maximum Area Maximum No. Maximum Permitted Pern,+Hed Permitted Per Business Per Sign Face of Signs Height of Permitted Signs All permitted in W +502Â® sffor Suspended: 5 Freestanding: 2 25 ft Subsection **,66-04@(M freestanding. except in sf per Lot 17.66.040(26),-exeept e*eeplÂ·eâ‚¬1*Â¥16*en the CD district where gubdiÂ·.isions.i & s the freestanding max. Time-temp: 10 area shall be 150 sf sf 15 sf for projecting 10 sf for suspended (5 per face) 1.5 sf per lf of frontage (-1-50 2Â® sf max.) for wall signs ['emporary 'l'emporary Temporary 12 ft Construction: 36-32 sf Construction: Construction: 1 4-8 32 sf per street Residential Multi-family (RM, R-2, A-1)* Gles Type of Sign 4,~peÂ·.%04@n Maximum Sign Area Maximum Area Maximum No. Maximum Permitted Pern,med Permitted Per Lot Per Sign Face of Signs Height of Permined Signs All permitted in 75 sf for freestanding Suspended: 5 Freestanding: 1 Al[ signs:25 Subsection A-66:040Â¢264 sf per Lot ft 17.66.040(26), except 15 sf for projecting subdivisions h..i. m. 6 & ti,59 t- Vending machine 10 sf for suspended ~11 (5 per face) 1.5 sfper If of frontage for wall signs (max. 150 sf) Te.--Single-family Residential Zoning Districts (R-1, R. E-1, E, RE. RE-1)* â‚¬40* s T,Â·pe of Sign -T-ypeef-Lign Maximum Sign Area Maximum Area Maximum No. Maximum Permitted Permitted Permitted Per Lot Per Sign Face of Signs Height of Permitted Signs Al! in Subsection, All permitted in +-9,-litemttietH*+Hl-â€¢+Ht All signs: 2 2 sf 2 per building All silms:6 Subsection 9-66~40Â¢2Â·M f&004*:66:064*-All residence ft 17.66.040(26):except e*eept--9+1*Â¥+Stens signs: 9 sf gubdivisions h, j. m. s & 4 B h & 4 t Bulletin board signs, Joint Identification sings. Vending machine signs *Except for address identification signs not exceeding 4 square feet and subdivision identification signs, signs in Single Family Residential districts shall not be illuminated in amÂ· manner (Ord. 11-76 Â§2 (part), 1976; Ord. 25-76 Â§3, 1976; Ord, 8-81 Â§1,1981; Ord. 15-97,1997; Ord. 17-02 Â§1(part), 2002) Exhibit A November 3, 2010 Page 19 0 f 3 5 17.66.110 Sign regulations in non-residential e The combined total of all zones ~A, CD. CO. CH. Â£1 1-1). (Staff: clarity freestanding signs on an individual & internal consistency) property or single lot shall not exceed one-hundred-fifty (150) square feet. The following regulations shall apply to all uses in non-residential zoning districts: (4) Signs on canopies, awnings and architectural projections. (1) Total allowable sign area. a. Maximum area: The total area of a. The total area of all signs on any such signs shall not exceed thirty percent face of a building shall not exceed one (30%) of the width of the projection and one-half (1.5) square feet per lineal multiplied by the vertical height of the foot of building frontage at ground level, projection. and three-quarters (0.75) square foot per lineal foot of second-story building b. Projection: frontage. 1. The face of any such sign shall b. The maximum allowable total not project above or below the face of cumulative sign area for any one (1) the canopy, awning or architectural business shall not exceed ene-4Â¥EHWIfed projection (see Figures 16. and 17). tiAY-Â¢44/4 two-hundred (200) (TF) square Signs may project horizontally beyond feet, except ill thÂ© CD district where ibg the face of a canopy or architectural freestanding maximum area shall be 150 projection the distance necessary to square feet. (TF) accommodate the thickness of the letters, but no more than twelve (12) (2) Signs or uses with multiple frontage. inches. ~ The total area of all signs on any face of a building shall not exceed one and one-half Example: torrforming project'en (1.5) square feet per lineal foot of building --- frontage at ground level, and three-quarters (0.75) square foot per lineal foot of second- ./ - 9. k IMilplilli: story building frontage. (3) Freestanding signs: a. Maximum height: 4Iwenty-five (25) feet. ( b. Minimum setback: efight (8) feet .=N.-A..............ilill....... from any property line, four (4) feet from any building. (Figure 16 Example of conforming projection) (CDICS) c. Number: One ( 1) freestanding sign per street frontage gr building frontage, (Staff: clarity & internal consistency) not to exceed two (2) per lot. d. Maximum area: No freestanding sign shall be larger than one hundred fifty (150) square feet. Exhibit A November 3, 2010 Page 20 of 35 .. -Ii 7- Example: Non Confornlmg Pro,eebon a. Minimum clearance: Nine (9) feet from the ground to the bottom edge of the -- sign. b. Maximum area: Five (5) square feet per face, ten (10) square feet total - surface area. c. Minimum horizontal separation: Fifteen (15) feet between suspended signs. (Figure 17 Example non-conforming projection) (CD/CS) d. Projection: Shall not project beyond the outside limits of the arcade, canopy or 2. Signs displayed on architectural projections which extend fifteen (15) marquee to which they are attached inches or less from the face of a build- except as may be approved through tile Creative Sign Program (Section ing may be considered wall signs, and 17.66.210) (see Figures 11 and 191 are subject to those provisions. (CD/CS) (5) Projecting signs: a. Minimum setback: four (4) feet from street property line in the i . Commercial Downtown (CD) Zoning ~ District, or eight (8) feet from property lines in all other zoning districts, and no F / closer to a sideline of the building or storefront than to the centerline of the (Figure 18 Example of non-conforming same building or storefront. suspended sign) b. Minimum clearance: Nine (9) feet from the ground to the bottom edge of the sign. c. Maximum height: Eighteen (18) --. feet. d. Maximum size: Fifteen (15) square feet per sign face. NI. .ia, g.-.rÂ· e. Maximum projection: Four (4) (Figure 19 Example conforming feet. suspended sign) f. Maximum number: One (1) Two (7) Wall signs: (21 per building fuee tiontage or per business storefront. (TF) a. Maximum area: The total area of all wall signs on any face of a building (6) Suspended signs: shall not exceed one and one-half (1.5) square feet per lineal foot of building frontage at ground level, and three- Exhibit A November 3, 2010 Page 21 of 35 .. quarters (0.75) square foot per lineal foot that sign area shall k exempt from tile of second-story building frontage. total allowable calculation for that business. (TF) b. Maximum height: Twenty-five (25) feet above the ground. (9) Area of time-temperature-date signs: Signs which do not exceed ten (10) square c. Maximum projection: feet per face shall not be included in the allowable sign area; provided, however, that 1. A wall sign may project above any identification or advertising attached to the roofline or parapet wall of a build- or incorporated in such signs shall be ing no more than twenty-four (24) included in the total allowable sign area. inches. (10) Standard brand name signs. Not 2. Wall signs may extend a maxi- more than twenty percent (2090) of the total mum of twelve (12) inches from the allowable sign area for any permitted use face of the building. shall be devoted to the advertising of any standard brand-name commodities or 3. Any sign erected upon the side services which are not the principal of a roof having an angle of forty-five commodity or service being sold or rendered degrees (45Â°) or less from vertical on the premises, or area not a part of the shall be considered a wall sign, and name of the business concern involved. shall be subject to the size and height (Staff: content neutrality) limitations noted under this Subsection. (11) Outdoor display of merchandise to attract business" shall be considered a sign d. Maximum number: One-+14-Two and shall require a permit to be issued prior Â£21 wall signs for each face of a business, to display. Measurement of the display area ef building 9*efefrent frontage. (TF) shall be as provided for in Subsection (Staff: clarity & internal consistency) 17.66.080(6) of this Code. The display arca shall be limited by inclusion in the total (8) Joint identification signs: allowable signage. The location of the outdoor display shall conform to Section 7.13 a. Type: May be freestanding, of the Estes Valley Development Code. projecting or wall. Outdoor displays arc prohibited in the Commercial Downtown (CD) Zoning b. Number: Where a freestanding District. (Ord.17 02 Â§ 1(part), 2002 (TF) joint identification sign is used, there shall be no other freestanding signs permitted 17.66.120 Sign regulations in Multi-family on the premises. residential zones CRM. R-2 and A-1). (Staff: clarity & internal consistency) Â£ Size: ill the CD-Downtown Commercial zoning district. where ill Total allowable sign area. individual sign panels that are part gf a joint identification sign a[Q Ilgi larger than a. The maximum allowable total two (21 square feet ner face then that sign cumulative sign area fg[ any one Â£11 area shall bg exempt from tile total multi-family residential lot shall not allowable calculation fQI that business. 111 exceed seventy five (75) square feet. all other commercial zoning districts, where individual sign panels that are part 1 Home occupation signs shall !121 gf a joint identification sign are not larger exceed four ill square feet ill cumulative than eight (81 square feet Rer face then area. Exhibit A November 3, 2010 Page 22 of 3 5 .. Q lfreestanding signs: El Freestanding signs: 1. Maximum height: TwentÂ¥-five 1. Maximum height: Six (6) feet. (25) feet. h: Minimum setback: Eight (81 feet h. Minimum setback: Eight Â£81 feet from anv propertv line. from anv property line. four Ell feet from anv building. 6 Maximum Number: Que Â£11 freestanding sign per lot. 6 Number: One ill freestanding sign 12@Â£ street frontage gr building frontage, 17.66.BO 140 Structural requirements. not to exceed two (21 per lot. (a) Construction. (11 Wall signs: (1) General. Signs and sign structures i Maximum area: The total area gf shall be securely built, constructed and all wall signs g.11 any face gf A building erected in conformance with the require- shall not exceed one and one-half (1.5) ments of the Building Code. square feet per lineal foot gf building frontage 91 ground level. and three- (2) Location. Supports for signs or sign quarters (0.75) square foot ng lineal foot structures shall not be placed in or upon pub- ofsecond story building frontage. lie rights-of-way or public easements. 1 Maximum height: Twentv-five (3) Anchorage. Anchors and supports (25) feet above the ground 911 multi- shall be guarded and protected when near family lots. driveways, parking lots or similar locations where they could be damaged by moving (31 Joint identification signs: vehicles. Signs attached to masonry, con- crete or steel shall be safely and securely fas- i Type: May bÂ© freestanding, tened thereto by means of metal anchors, proiecting or wall. bolts or approved expansion screws of suffi- cient size and anchorage to support safely the 11 Number: Where & freestanding loads applied. No anchor or support of any ioint identification sign is used. there shall sign, except flat wall signs, shall be con- 12Â£ ng other freestanding signs permitted nected to or supported by an unbraced para- on the premises. pet wall. 17.66.130 Sign regulations ill &11 Single (b) Clearance. Signs shall not be located Familv residential zones CIM. E, E-1. 16 RE. with less than six (6) feet horizontal clearance, RE-1). (Staff: clarity & internal consistency) or twelve (12) feet vertical clearance from over- head electric conductors which are energized in Â£11 Total allowable sign area. excess of seven hundred fifty (750) volts. i The maximum allowable total (c) Freestanding signs. Where such signs cumulative sign area toi any one Â£11 are located in vehicular parking and circulation single-family residential 191 shall not areas, a base or barrier of concrete, steel or other exceed nine (9) square feet. effective barrier, not less than thirty (30) inches high, shall be provided to protect the base of the b, Home occupation signs shall not sign frorn possible darnage by vehicles, Where exceed four ill square feet i!1 cumulative any freestanding sign has a clearance of less . area than nine (9) feet from the ground, there shall be Exhibit A November 3, 2010 Page 23 of 35 0 . provided a barrier or other adequate protection busin n.'. shall include, but not be limited to, -JJ to prevent hazard to pedestrians and motorists. the sale of substantially all of the assets of a business: (TF & Staff) (d) Electric signs. Electric signs shall be constructed and installed in accordance with the (b) A nonconforming sign shall be brought provisions of the National Electrical Code. into conformance or removed within thirty (30) (Ord. 11-76 Â§2 (part), 1976; Ord. 21-82 Â§1(N), days of the occurrence of any of the events set 1982; Ord. 15-97, 1997; Ord. 17-02 Â§ 1 (part), forth in Subsection (a) above. (TF & Staff) (Ord. 2002) 11-76 Â§2(part), 1976; Ord. 19-80 Â§1,1980; Ord. 9-81 Â§1, 1981; Ord. 15-97, 1997; Ord. 17-02 17.66.440 150 Nonconforming signs. Â§1(part), 2002) fejA nonconforming sign may be continued 17.66.440 160 Permits. but it shall not be: fe~ Sign permit required: (1) Changed to another nonconforming sign. (1) Except as provided in Section 17.66.050, it is unlawful to display, erect, (2) Structurally altered. relocate or alter any sign without first filing with the building inspector an application in (3) Altered so as to increase the degree of writing and obtaining a sign permit. This nonconformity ofthe sign. requirement for a perinit applies to signs with commercial content and ig signs without (4) Enlarged or expanded. commercial content. (Staff: clarity) When a sign permit has been issued by the building (5) Continued in use after cessation or inspector, it is unlawful to change, modify, change of the business or activity to which alter or otherwise deviate from the terms or the sign pertains. conditions of the permit without prior approval of the building inspector. A written (6) Repaired after the sign is damaged or record of such approval shall be entered upon destroyed if the estimated cost of repair or the original permit application and main- reconstruction exceeds fifty percent (50%) of tained in the files of the building inspector. the appraised replacement cost (as deter- mined by the building inspector). (2) Application for permit. The , application for a sign permit shall be made (7) Altered to change the text thereof, by the owner or tenant of the property on except such signs, which have been designed which the sign is to be located, or his or her specifically to permit changes ofthe text. authorized agent. Such applications shall be made in writing on forms furnished by the (8) Continued to be used after two (2) building inspector and shall be signed by the years from the :ale of the real property upon applicant. The building inspector shall, which the sign is located, but in no event, within seven (7) working days of the date of more than six (6) years, six (6) months from the application, either approve or deny the the date the sign become nonconforming. (TF application or refer the application back to & Staff) the applicant in any instance where insuffi- cient information has been furnished. (9) Continued to be used after two (2) years from the sale of the business which the (3) Revocation of permits. If the building sign advertises, but in no event more than :in inspector finds that work under any permit (6) years, six (6) months from the date the issued is not in accordance with the sign became nonconforming. Sale 4 the information supplied in the permit applica- Exhibit A November 3,2010 Page 24 of 35 tion and/or is in violation of this Chapter or b. The location, by street address or any other pertinent ordinance of the Town, or other location identification acceptable to should he or she find that there has been any the building inspector, of the proposed misrepresentation in connection with the sign structure; application for the permit, he or she shall notify the sign owner or erector of such c. Complete information as required findings and that the violations must be on an application form provided by the corrected without delay. If such correction is building inspector, including a site plan not made forthwith, the building inspector and elevation drawings of the proposed shall revoke the permit and serve written sign, caption of the proposed sign, type of notice thereof upon the sign owner or erector. proposed illumination and such other data No person shall proceed with any part of as is pertinent to the application; such work after such notice is received. *he owner shall have the right to appeal the d. Plans indicating the scope and decision of the building inspector in the structural details of the work to be done. maner provided for in Section 17.66.160. including details of all connections, guy (Staff: internal consistency) lines, supports and footings and materials to be used; (4) Revocation of permits for nonuse. e. Application for an electrical permit, a. If actual work either on site or off and required information for such applica- site is not commenced under any permit tion, for all electric signs; issued within sixty (60) days from the date of such permit, and/or if substantial f. A statement ofvaluation. building operations under any permit issued under this Chapter are suspended (7) Permit fees. A permit fee. if for a period of sixty (60) consecutive applicable. (CD/CS) shall be paid to the days, the permit shall automatically building inspector for each sign permit issued become null and void. under this Chapter: provided, however, that a fee shall not be charged for putting a sign iii b. The building inspector may grant an conformance with this Chapter when such extension of time in which to start or action is undertaken voluntarily prior to the resume operations. All requests for expiration of the applicable amortization extension and approval thereof shall be in period, or for a copy change when no change writing, in business name is involved. Ther permit fee shall be seventy five dollars ($75.00). Said (5) Forfeiture of fees. When any permit fee does not include electrical permit fees, has been revoked under the terms of this Sec- which shall be in addition to the permit fee tion, permit fees shall not be refunded. specified in this Section, A schedule Qf fees shall be adopted from time ig time bx thÂ© (6) Plans, specifications and other data Town Board. (Staff& CD/CS) required. The application for a sign permit shall be accompanied by the following plans (8) Inspections. All signs shall be sub- and other information: ject to inspection by the building inspector. Footing inspections may be required on the a. The name, address a.nd telephone day of excavation for all freestanding signs. number of the owner or person entitled to The building inspector may, within forty- possession of the sign and of the sign con- eight (48) hours after being notified that the tractor or erector; sign is ready for inspection, also require inspection of electrical signs before erection. The permit holder or his or her agent shall Exhibit A November 3, 2010 Page 25 of 35 , notify the building inspector when signs are (1) To permit the crection of kiosks or complete and ready for final inspection. similar structures and the display thereon (Ord. 11-76 Â§2(part), 1976; Ord. 25-76 Â§5, of signs, posters, notices, etc., when such 1976; Ord. 15-97,1997; Ord. 17-02 Â§1(part), structures are located within primarily 2002) pedestrian oriented circulation areas. Such structures shall be permitted only in 17.66.150 Special exceptions. (TF: the new commercial and restricted industrial Creative Sign Program supplants all prior zoning districts, or within planned unit provisions for flexibility and exceptions) develepmentsÂ·: (a) Intent. It is the intent of this Chapter to (c) Application. Application for provide a means of review and approval of approval of a sign permitted as a special special exceptions to the provisions of this exception shall be filed in accordance with Chapter, whereby specified deviations from this Section. Each application shall be the general sign regulations may be allowed, accompanied by an application fee of one provided that the proposed size, locatin and hundred fifty dollars ($ 150.00) to cover the design of such signs are compatible with costs of processing and publication. Said fee their surroundings and consistent with the shall be in addition to the sign permit fee general intent ofthis Chapter. required in Section 17.66.110. (b) Scope signs requiring special (1) The Estes Valley Planning exceptions. The provisions of this Section Commission shall have jurisdiction to shall apply to the following exceptions: hear all applications for special exceptions. No special exception shall be (1) To the maximum allowable sign granted unless the proposed sign and/or area for freestanding identification signs sign structure meets each and every one of a low profile, planter type design, of the following requirements: when such signs are located in commercial and restricted industrial a. The proposed sign will not zoning districts and are designee! to be contrary to the intent of this complement the architectural type of the Chapter, as declared in Section building to which they arc appurtenant: . , .......v-w, and when such signs contain no copy other than the name and/or street address b. The proposed sign will be in of the use being identified and/or a logo accordance with the intent of this type symbol or trademark; Section, as stated herein; (2)To the maximum sign area permit c. The proposed sign will ted on theater marquees in cases where comply with all applicable provisionG necessary copy and standard changeable of this Chapter, unless any such letter sizes clearly necessitate such an provisions are expressly permitted to -~AA.-*AUL be varied by the special exception r.vvvw# 9 (3) To permit the crection of collective identification or directory signs showing d. The proposed sign is the names and locations of various civic reasonably necessary and the degree of or religious organizations in the the exception is the minimum community when such signs are not necessary to accomplish the purpose of located on the premises of the uses being the sign itself; and named, but are placed adjacent to major thoroughfares near entrances to the Town, c. The proposed sign will not result iii Exhibit A November 3,2010 Page 26 of 35 adverse effects upon neighboring Plan. the permit shall be valid for subsequent re- properties, or the health, safety and use for all unlimited period Qf time provided general welfare ofthe public. there are no significant changes to the sign col)v, size, location, and extent gf thÂ£ approved signs. (2) After hearing the application, the Estes Valley Planning Commission shall Â£Â£1 Standards for Review. The Communitv make its findings, which shall be recorded Development and Special Events Departments in the official minutes of the meeting, shall review th* application fg compliance with e#heE the standards below prior to permit issuance: a. Granting the proposed ill Zoning Restrictions. Special event application in whole or in part, with or signs am allowed within all zoning districts. without modifications or conditions; or Â£21 Design. Fluorescent colors and b. Denying the application. (Ord. reflective surfaces are prohibited gn signs. 11 76 (Ord. 11 76 Â§2(part), 1976; Reflective colored materials that give 1112 Ord. 11 87 Â§1,1987; Ord. 15 97 ,./'' appearance gf changing color are also 007Â· Ord. 17 02 Â§1(part), 2002) prohibited. A matte QI flat finish ji required for all surfaces. 11 66.170 Community Special Events Signs and Stanlev Park Special Events Signs (Staff Ql illumination. Illumination of and CD/CS) - temporary special event signs is prohibited. tal The purpose gf this section is 12 provide ill Banners. Banners must comply with ful] adequate signage far community special Chapter 17.88 Town Sponsored Special events where the primarv purpose aftbg event is Events Temporarv Banners. ig raise funds 12[ local charitable purposes. gr ig provide for adequate signage 2 Town (51 Temporarv Off-Premise Signs. sponsored Special Events. Both gf these event categories are characterized hx their large scale 1 Any individual business may production, large attendance and b their publiclY displaY special event posters in prominence gi re-occurring annual events Qf the window of that business without a community wide interest. sign permit. provided individual posters 512 got exceed two (21 square feet in size. Â£11 Non-profit associations g Special Event posters. including off-site organizations mav submit all application far posters, that de not exceed two Q square temporary on-site and temporary off-premise feet #1 size are exempt from anv signage fQI a community special event where regulation, and mav bg freely displayed ihg primary purpose gf 1.11Â© event j.2 151 raise without prior Town approval. The sign funds for local charitable purposes. shall & displayed 112 more than aili (Al weeks prior 12 111* special event and shall (21 Any organization holding a Town 11* removed no later than three Â£31 days approved communitv special event al the after the event. Stanley Park Fairgrounds may submit all application fgI temporarv on-site and 11 Staff may approve four Â£41 temporary off-premise signage for that event. additional off-premise signs Q[ banners not to exceed thirtv-six (36) square feet (bl Application fgÂ£ permit. The applicant each upon finding that tile signs shall submit a Master Special Event Sign Plan as contribute te th& overall festival part gf the application fg[ a special event permit. atmosphere gr theme gf the event and that Upon approval gf a Master Special Event Sign any commercial advertising message b Exhibit A November 3, 2010 Page 27 of 35 subordinate ig tile event message. The thirty (30) days prior to the proposed event. sign(s) shall 12Â£ displayed ng more than (Ord. 6-97 Â§1,1997) six Â£61 weeks prior 12 11]g special event and shall be removed ng later than three (e) Type of event. Only events that are (3) days after the event. sponsored by the Town or approved by the Town shall be eligible to place banners at two (6) Temporary On-Premise Signs. (2) of the three (3) locations at any one (1) time. (Ord. 6-97 Â§1,1997) a Limit gil Cumulative Sign Area. A maximum gf one hundred and fifty (150) (f) Number of locations. The (RhembeF-ef square feet of total cumulative sign gr Gemmefee Convention and Visitor Center banner area is allowed. building location listed at Subsection 17.66.180,b(3) above shall be terminated when 17.66.180 Town Sponsored Special Events the site listed at Subsection 17.66.180.b(2) is (TSE) Banners (Staff: clarity & internal available for a maximum of two (2) designated consistency)(~ banner locations. (Ord. 6.97,1997) (al Definition. Town Sponsored Event (gl Temporary Banner Removal. Banners Banners arc signs consisting gf convas. nylon. shall be removed bY the applicant within twentv- vinvi fabric QI other material gf similar physical four (24) hours of the expiration ofthe permit. eheFeetefistie+-thet bear text and/or graphics intended to identifr Town Sponsored Events. 011 Code Violation. Any temporary banner installed without a permit QI displayed after f.bl Locations Qf TSE Banners. Banners may permit expiration is in violation of the Municipal be placed at the following designated locations Code and ii subject 12 a municipal citation plus within the Town, pursuant to the provisions of court fees k each and every day the violation Section 17.66.050 ofthis Code: exists. lf a person. property owner. or business owner erects any banner without receiving a (1) One the cast side of the Visitor Cabin permit 8 herein provided, g[ if a permit holder At a designated location in Bond Park, four fails iQ remove a banner within twenty-four (24) (4) feet by eight (8) feet maximum. hours gf expiration gf tile permit, they shall 13Â£ ineligible ig receive a temporary banner permit (2) 1n the right-of-way area west of the fg[ 8 period Qf twelve ( 12) months from the date Highway 34 and 36 intersection, thirty (3) gf violation. A valid copy g the permit shall be feet by three (3) feet maximum. kept gn site * all times tile banner is displaved. (3) On a freestanding display in front of 01 Temporary Banner Maintenance. All the Convention and Visitor Center building temporarY banners shall be maintained ill good along Highway 34, four (4) feet by eight (8) conditions, including &11 parts and supports. The feet maximum. (Ord. 6-97 Â§1,1997; Ord. 17- Chief Building Official g~ designee mav inspect 02 Â§1,2002; Ord. 9-07 Â§1,2007) and have authority tg order tile painting. repair. gr removal Qf a banner that constitutes a hazard (c) Specifications. Specifications relating to to public health, safety, gr welfare hi reason of the size, length, construction, wording, lighting, inadequate maintenance, dilapidation. g installation, removal, Town indemnification and obsolescence. fastening shall be obtained from the Special Events Director. (Ord. 6-97 Â§1, 1997) 17.66.190 Temporarv Banners Commercial Use (TF & CD/CS) (d) Application. Application to use no more than two (2) of the locations at any time must be (a) Temporary banner permit required. submitted to the Special Events Director at least Permits shall he issued through the CommunitY Exhibit A November 3, 2010 Page 28 of 35 Development Director within seven (11 calendar 17.66.110. days upon receipt Qf a complete application. provided Staff finds 1Â® application 12 bÂ© iu (0 Temporary Banner Removal. Banners compliance with All applicable municipal shall be removed bY the applicant within twentv- regulations. four (24) hours of the expiration of the permit. tb) Number gf Permits Granted. A single (gl Code Violation. Any temporarY banner entity may apply for 142 12 four temporarv installed without a permit gr displaved after banner permits ill a calendar year. Ng single permit expiration is in violation of the Municipal entity may hold more than one active temporary Code and is subiect 12 a municipal citation plus banner permit al a time gIl thQ same site. except court fees for each and everv dav the violation as provided for in Section #17.66.170. exists. lf a person. property owner. gc business owner erects anv banner without receiving a 60 Time Displayed. Except 8 provided fQI permit 8 herein provided, g[ if a permit holder in Section #17.66.170, A temporary banner fails to remove a banner within twenty-four (24) permit allows thÂ£ display gf one Â£11 temporan/ hours gf expiration gf the permit, they shall be banner for a maximum Qf fourteen (14) ineligible 12 receive a temporary banner permit consecutive days. A maximum {lf two for a period of twelve ( 12) months from tile date consecutive permits are allowed Ref year. A gf violation. A valid copy gfthe permit shall bi third and fourth permit mav & issued after a kept 5111 site at all times tb* banner is displayed. lapse of at least thirty (30) calendar davs. Ch)Temporarv Banner Maintenance. All idj Location. Banners must bg affixed flush temporarY banners shall be maintained in good 12 * wall gf a principal building gr 211 111Â£ conditions. including all parts and supports. The supporting structure gf an already permitted Chief Building Official gr designee may inspect permanent free standing sign. fli a maximum and have authority 12 order the painting, repair. height Qf twenty (20) feet above existing grade gÂ£ removal gf a banner that constitutes a hazard 8 measured 12 ihg highest point gf tile 19 public health. safety. g[ welfare hi reason gf temporarv banner. inadequate maintenance. dilapidation, g obsolescence. Â£*1 Number, Size and Shape. A Temporary Banner Permit allows tile use Qf one EU 17.66.200 Temporarv Banners Non-profit temporarv banner ng lot g[ business, lu &!1 Fundraising (CD/CS) zoning districts except CD-Commercial Downtown Teinporarv banners shall not exceed Cal Purpose. The following regulations are thirty-two (32) square feet ill area gn any single intended ig provide fQI adequate temporary side QI sixty-four (64) square feet ill cumulative signage gf temporary QI periodic Non-profit area. and shall not exceed Ria (bl feet ill vertical fundraising events gf a small scale. This sign dimension. In th& CD-Commercial Downtown categorY (Temporary Banners Non-profit fundraising) and associated regulations found ill zoning district this code allows olle (11 banner this chapter (17.TDB) expressly excludes Town 1~ th a maximum allowable size Lf Sponsoied Event Banners provided ~ ~ eighteen ( 18) square feet. All banners Nhall !* Chapter 17.88. rectangular ill shape and shall be securelY fastened 21 all four corners al all times. Issuance Ck) Temporary banner permit required. gf permits for temporary banners shall k Permits shall ke issued through the Community exempt from tile cumulative sign area Development Director within seven Â£11 calendar calculations and limitations found ill section davs upon receipt gf a complete application. Exhibit A November 3, 2010 Page 29 of35 provided Staff finds the application 12 bg in 12 public health. safety. gr welfare bx reason gf ~ compliance with all applicable municipal inadequate maintenance. dilapidation g[ regulations. obsolescence. Â£Â£1 Number gf Permits Granted. Local non- profit organizations conducting weeklv gr 17.66.210 Creative Sign Program. (TF) monthly fund-raising events 211 property that they either own g[ lease fR[ their principal The Creative Sign Program provides for operations are allowed m display two banners propertv owners and businesses IQ propose and during the fund-raising event and two days prior the Town to consider limited deviations from the tg the event. Ng single entity maY hold more regulations for on-site and off-site permanent than one active temporarv banner permit 21 2 signs provided ill this Chapter under certain circumstances where 111* applicant voluntarily time gil 01Â§ same site. except al provided fut in chooses to submit to this review as an alternative Section 17.66.170. ig ibg "use b right" sign provisions normally applicable under this chapter. The intent gf this Â£Â£11 Location. The banners must bg located process jil 1)to encourage signs gf high quality al least eight Â£81 feet inside the nearest property materials and workmanship: 21 12 encourage line. and they must !* secured gn all corners signs gf unique design that exhibits a high against wind movement. degree Qf imagination, inventiveness: and 11 12 provide a process for the application Qf sign fk.1 Number, Size and Shape. A maximum gf regulations ill ways that will allow creatively two (21 banners may hÂ© displayed during the designed signs that make a positive visual fund raising event. The banners mav not exceed contribution 12 ihg overall image of the Town, sixteen (16) square feet iII size individually gr whilÂ¢ mitigating ibg impacts gf large gt: thirty-two (32) square feet in size cumulatively. unusually designed signs. Additionally. ihg Creative Sign Program mav provide for increased allowance 12 tile maximum sign area Â£0 Code Violation. Anv temporary banner permitted 211 theater marquees Silins identifying installed without a permit gr displayed after - films g performances currently showing in permit expiration is in violation ofthe Municipal cases where necessarv copv and standard Code and ii subject te a municipal citation plus changeable letter sizes clearlv necessitate such court fees for each and every day tile violation an exception. exists. lf a person, property owner. QI business owner erects any banner without receiving a (-Ll Applicability. Anv property owner QI permit z herein Drovided. E if a permit holder business owner ill anv zoning district b fails to remove a banner within twenty-four (24) eligible to applv for a Creative Sign permit. hours of expiration gf 111* permit. they shall be ( 21 M ethod o f Appl i cat io n . A n application ineligible ig receive a temporarY banner permit fg[ a sign permit under the Creative Sign for a period gf twelve ( 12) months from the date Program, shall be made on the form(s) gf violation. A valid copy gf tile permit shall be prescribed bx the CommunitY Development kept on site at all times the banner is displaved. Director. The application shall bQ accompanied by any required fees. (gl Temporary Banner Maintenance. All temporarY banners shall he maintained ill good (11 Review Procedures. At each level Qf condition, including all parts and supports. The review gr appeal, the decision shall he Chief Building Official QI designee may inspect rendered. in writing, within thÂ© time limits El forth herein. The time period begins and have authority Ig order 111* painting, repair. running when 111Â£ application is deemed gr removal Qf a banner that constitutes a hazard Exhibit A November 3, 2010 Page 30 of35 complete. g[ the notice gf appeal has been Development Director shall set a date filed, whichever applies. for thÂ© review 1]Q later than sixty (60) calendar davs from thÂ£ date Qf receipt a. General. gf a complete application for the Final Review of the application. L Notwithstanding anv Qf the time limits contained ill this Section, tile c. Final Review. Communitv Development Director and 111& Creative Sign Design Review A Creative Sign permit application Board shall endeavor to render shall he subject to review and approval decisions in a timelv manner. 12X 111Â£ CommunitY Development Director where tile cumulative area gf 1 Notwithstanding the time limits thÂ© proposed sign(s) b fifty (50) contained ill this Section, the square feet QI less. 9[ shalll= subiect Community Development Director and to review and approval b the Creative the applicant may mutually agree to all Sign Design Review Board where t!1Â£ extension Qf ibg time limits, Such cumulative area gf the proposed extension shall bg ill writing and shall sign(s) 2 larger than fifty square feet. & fer !12 more than ninety (90) The burden is gn 111Â£ applicant IQ calendar days. demonstrate substantial compliance with the applicable Creative Sign b. Completeness Review. Design Standards as ie! forth herein. The Community Development L Upon receipt gf a Creative Sign Director g !112 Creative Sign Design Program application hY 111Â© Town Review Board shall issue a written Community Development Director. finding gf approval gr denial gf the the Department shall perform a application within k.11 (10) calendar completeness review and issue a davs ofthe Final Review. written status determination within 121 (10) calendar days from date gf d. Appeals. submittal. Appeals b the applicant of thÂ© 1 Ill the event iÂ® Community Final Decision gf thÂ£ Community Development Director determines that Development Director g tim Creative 111Â© application does 1121 include 1!12 Sign Design Review Board shall 12Â£ necessary information needed ig heard b the Town Board gf Trustees. review iÂ® proposal fQI consistency Appeals must 12Â£ received ill writing with this Chapter. 11]& Community within len (10) calendar days gf the Development Director shall deem 11]g date Qf denial hx 111Â£ CommunitY application incomplete. 1f the Development Director g[ 111* Creative application is incomplete. the applicant Sign Design Review Board. The shall be notified ill writing. The hearing gf tile appeal shall 12Â£ held notification shall specify what within sixty (601 calendar days gf information is missing. receipt gf a written application and related fee. Written appeals inust i in thÂ© event t[K Community specificallv identify 111* design Development Director determines that standards ai issue as illg reason for 1!1Â£ application does include illg denial of the application. necessarv information needed 12 review the proposal for consistencY (4) Creative Design Standards with this Chapter. il!Â£ Community a. Architectural Criteria. Exhibit A November 3, 2010 Page 31 of35 I . have a positive visual impact gil 111Â£ L The sign(s) should utilize g surrounding area. enhance the architectural elements gf the building: and 1 Ik gf unique design, and exhibit a high degree Qf imagination. 2. The sign(s) should be placed ill a inventiveness: and logical location in relation 12 tile overall composition gf tile building's 1 Provide strong graphic character facade. through the imaginative use gf graphics. color, texture, qualitv 1 The sign(s) should 13Â£ integrated materials. scale. proportion and form: within and not cover any key architectural features and details gftile i Contribute le thQ image of the building facade. communitv b conveying a distinctive character that conveys a strong sense i Wall signs should 11Â£ located gn gf place, the upper portion Qf 111Â© first-floor storefront and should !1Â£ centered f:. Illumination. Ig convey a subtle within all area uninterrupted h doors. appearance. 1Â® use gf back-lit g[ reverse- windows, or architectural details. channel letters with halo illumination rather than internally-lit signs are bi Architectural Style. Each sign encouraged. should hg designed 12 bg compatible with and relate to tile architectural style of the ik Multiple Signs. Where more than main building gr buildings upon the site one sign ja proposed. all signs should where such sign is located. have designs that incorporate the following design elements in a compatible Â£ Color. The color(s) Qf a sign should and coordinated fashion. bg harmonious and complementary 12 th* colors gf the building gIl g[ near which it 1. Letter style of CODYI is to be located. 1 Shape gf total sign and related L Contextual Criteria. The sign(s) components: should contain al least one Â£11 gf the following elements: 3. TYpe of construction materials: 1. Historic design stvle: 4. Lighting: 1 Positive and creative image 1 Method used far supporting sign retlecting current character of the (e.g.. wall or ground base). businessi 1. Neighborhood Impacts. The sign(s) 1 Inventive representation gf th.g should: use, name, or products of the business. L Ik located and designed not 12 e. Design Quality.The sign(s) should: create adverse impacts gn neighboring uses. Â£ Constitute a substantial aesthetic improvement to the site and should 1 Constitute a substantial aesthetic improvement te it!Â£ site and should Exhibit A November 3, 2010 Page 32 of35 have a positive visual impact Â£11 111Â£ (1) Any aggrieved person Appeals. The surrounding areai owner Qf any sign who believes the-alleged Â·.lolation as contained in the a decision, 1 Provide strong graphic character ruling QI order of the building inspector is through the imaginative use gf factually or legally contrary to the provisions graphics, color, texture, quality of this Chapter may appeal the same to the materials. scale, and proportion. 16*ete-Velte> Creative Sign Design Review Board, the "Review Board" ef-Adjustment L Relationship tu Buildings. Signs hereinafter referred to as the "Board"," in a located upon a 121 with one main building manner provided by such Board. In the gr several buildings should be designed tg alternative, an aggrieved person may request incorporate 91 least one gf the that the Board grant a variance from the predominant visual elements Qf such requirements of this Chapter. The filing of building QI buildings, such ai th& tvpe Qf such request shall be in the manner provided construction materials. color. gr other Whe-Beepâ‚¬17 design detail. (2) Any aggrieved person may also appeal to the Board any decision or ruling of the i Sign Materials. The goal Qf sign building inspector involving the design ii 12 maintain attractive and interpretation of any provision or term of this compatible st,r/ling ig as noi 12 conflict gr distract from the architectural character gf Ghaptee. tile area. The choice Qf materials and Illg (3) Any provision in this Section to the workmanship in tile use gf the materials contrary notwithstanding, no person may should convey both a sense of qualitv and The appeal shall bÂ© ill writing and filed with creativity. tile Community Development Department. The appeal to or request a variance from the Â£11 Creative Sign Design Review Board. Board of Adjustment when the building The Town Board of Trustees shall. as needed inspector has made a determination that the from time Ig time. appoint five Â£11 members person is in violation of Section 17.66.100. to serve on the Creative Sign Design Review Board. The membership shall consist gf thÂ£ (b) Procedure for filing appeal. following: (1) Every appeal from an order of the building inspector shall be filed within ten i. Two local business owners, An (10) days from the date of geeh-111Â£ decision. architect g[ other design professional, and ruling, or order gf the building insnector. The two Town residents who may g[ may 1121 written appeal shall specify thÂ© decision, have local business interests. ruling, or order of the building inspector being appealed. The Review Board shall i. Members shall serve staggered have no jurisdiction *e QI hear any appeal not terms gf three (31 years and shall 12Â© M:eught filed within ten (10) days from the appointed b the Mayor and & confirmed date of seeh the decision, ruling, or order. bY the Town Board. (2) The fec for filing on appeal, or a 17.66.220 Appeals, Varianceh and varienees request for a variance, or the two (2) in the Minor Modifications.(Attorney White & alternative, shall be one hundred fifty dollars CD/CS) ($460:00* (a) Appeal to and request for variance from te) Variances. In every case in which a the Estes Valley Board of,tdjustment. Feâ‚¬Itte*fup-The owner Qf any sign maY request a Exhibit A November 3, 2010 Page 33 of 35 variance from the requirements of this Chapter permitted sign area on a single lot or has been filed, the Board shall not grant a bwilding:- variance unless it specifically finds each and every one of the following conditions to exist= fel--Ul Conditions. The Review Board The request fg[ variance shall hÂ© ill writing and may grant e m appeal g[ variance subject to filed with iÂ® Communitv Development any conditione-whiel:-it deems necessary ef Department. The variance request shall specify desil:able to make the device which is th* provisions(s) gf this Chapter 12 which tile -granted appeal gr variance variance ji being requested. There shall be !12 compatible with the purpose>, of this Chapter. variance for maximum sign area en a lai g[ (Ord. 11 76 Â§2(part), 1976; Ord. 25 76 Â§8, building. 1976; Ord. 21 82 Â§1(0), 1982; Ord. 11 87 Â§2, 1987; Ord. 15 97, 1 997; Ord. 17 02 614 lit granting any variance. 111* Review 3 ' \F"Â·./. -vv-_1 Board shall find that all gf thÂ£ following conditions exist: ill Procedure. The Review Board shall adopt procedures for the review gf appeals (a) There are special circumstances or and variances pursuant m this Section. The conditions, such as the existence of procedures shall be subiect to approval by the buildings, topography, vegetation, sign Board of Trustees. structures or other matters on adjacent lots or within the adjacent public right-of-way, Â£11 Prohibited Signs. The Review Board which would substantially restrict the shall ~ot grant an appeal nor a variance effectiveness of the sign in question; which allows any prohibited signs specified provided, however, that such special in Section 17.66.060 of this Chapter. circumstances or conditions must be particular to the particular business or (*1 Staff AuthoritÂ¥ 0 Grant Minor enterprise to which the applicant desires Modifications. Staff mav grant minor to draw attention and do not apply modifications 1!.2 12 8 maximum often (10) generally to all businesses or enterprises. percent from thQ following general sign standards. provided that 111Â£ Staff finds that (b) 62) The variance weuÂ·kt--be ji in such modification advances tile goals and general harmony with the purposes of this purposes of this Code and results in reduction Chapter, and specifically wettld .b not he gf visual clutter results ill more effective injurious to the neighborhood in which signaget E relieves practical difficulties 211 the business or enterprise -whiel:Ahe the site: applicant desires to draw attention is located. (al Setback requirements: (c) 8.j The variance is the minimii in tbl Specific sign size restrictions one necessary to permit the applicant to provided the cumulative site total remains reasonably draw attention to #149 the in compliance: or business or enterprise. Â£Â£1 Other dimensional and temporal (c) No variance for maximum sign standards contained herein. area on a lot of building. Other provisions of this Section to the contrary 17.66.070 230 Enforcement. notwithstanding, the Board shall not have any jurisdiction to hear, nor the authority The provisions of this Chapter shall be sub- to grant, any variance from any Section of ject to enforcement and penalties as set forth in this Chapter which limits the maximum Chapter 12 of the Estes Valley Development Geâ‚¬Ier Chapter 1 gf 11]* Estes Park Municipal Exhibit A November 3, 2010 Page 34 of 35 Code. (Ord. 11-76 Â§2(part), 1976; Ord. 25-76 17.66.-190 250 Application of the laws. Â§7, 1976; Ord, 21-82 Â§1(D), 1982; Ord. 15-97, 1997; Ord. 17-02 Â§1(part), 2002) If any of the provisions of this Chapter are inconsistent with the provisions of any other law 17.66.180 240 What constitutes a violation. or laws, presently existing or enacted in the future, of the Town or the State, in that the It is a violation ofthis Chapter for any person requirements regarding signs or the respective to perform, or order the performance of, any act provisions differ, the provisions containing the which is contrary to the provisions of this Chap- more restrictive requirements will apply. (Ord. ten or to fail to perform any act which is 11-76 Â§2(part), 1976; Ord. 17-02 Â§1(part), 2002 required by the provisions of this Chapter. In the case of a continuing violation, each twenty- Chapter 17.88 Town Sponsored Event four-hour period in which the violation exists Banner, (This Chapter is deleted in its entirety constitutes a separate violation. (Ord. 11-76 and relocated to Section 17.66.180.) (Staff& TB Â§2(part), 1976; Ord. 17-02 Â§1(part), 2002) 10.26.10) Chapter 17.89 Temporary Banners (This Chapter is deleted in its entirety and relocated to Section 17.66.190.) (Staff & TB 10.26.10) Exhibit A November 3,2010 Page 35 of35 11 G e l. e c T ra I rÂ·,~,14.1 S f CR n C o 111 P o 3770 Joliet St., Denver, CO 80234 Telephone (303) 375-9933 FAX (303) 375-9111 November 4,2010 Attn: Town Clerk Jackie Williamson Town of Estes Park 170 MacGregor Ave. Estes Park. CO 80517 Dear Ms. Williamson, Iam writing you with regards to the upcoming Sign Code changes. 1 attended the Town Board Meeting on October 26th and commented on several parts of the Code including the length of time that messages on Electronic Message Displays were going to be required to be lield without changing (ltemgon page 17), Several of the Trustees seemed interested in Electronic Message Display hold times. transition methods and brightness. so 1 have attached parts ofa presentation that YESCO has formulated and presented to numerous Cities and Municipalities concerning these issues. Electronic Message Display signs can be a valuable tool for both businesses and Municipalities if careful thought is exercised when the Code is drafted and if the displays are used correctly by local businesses. Hopefully this will be infonnative and ofuse. If you require additional information or have any further questions. please call upon me. Sincerely. OLLY> Chuck Hand Denver Assistant Division Manager YESCO Custom Electric Signs ..â€¢tâ‚¬ 74 .. ~.t,ti U 44 i. 9 .11'll 1 ** 11 t ...0 9 * .2 . 1 41Â¢ 1 3,1 + 9 1/ I ........ 4 4...... .... ....0 1 SUMP]86826 Se!1!Unulu.loo Sseulsng pue Xfojeinfiehl JO:I ng Common Ground su6!S 0!UOJPel3 t F * 4 4 f Â· 1 * . 12.-- j . â€¢/3-/ 4/' 4.1,4./.P 2, -'. . . , ar# FfIT. - # 4. r -- i Al--Illl=Illl j - Â· 111 4% 1 Irt * Ily'disil...... 4 $ ,... -IP#Im=- W~ Y 4Â¥1'al,0.~ Ill . U, lillillillial, 1 ellillillillillillillilll Ul w â€¢. 3 4, * 484 .0 4 . Â·'Â·7 -Â»pÂ·'c-'...h /%1"/"p . , ' =7.F..Ill- 44> %1? ' - ** Â£ 2 f A'* I / I. 02 +1- 4. LU > O 71 1 + 0-4 1 11 a) -1 5% 8 CO 0-CO -C 1 E COL 1SS C ' 4 0 12 5 25 V 15 U; 1.1.|4- *OC CD c @ 4 CD O .. 2 %2226 El g .62 1 2*0-3 ECU 2 -92 % * -2 Col -C 4 1 2% J Z 16 w = m y C 0 C.~ W 0 [r Z Uf.2 0 M f 3 22 C ic d 1 & ~ EN 4 d U Ul #1 2. 44Â· I.J . * 42 . +9 4% 4 Â¥Â¢ #r 0 (D 7:1 2 Â£ C CO E e 4-, U) cool L ~ 18 -6 Â® m Ti O 093 C 4- A (0 0 (0 0 J O -5. 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Colo d or 'text only' regs Nee,bs uxâ€žJo (suoilein5ei VI RESOLUTION # 14-10 WHEREAS, the Estes Park Local Marketing District has filed with the Town Clerk the Estes Park Local Marketing Business and Operating Plan for 2011 along with its proposed budget for the 2011 calendar year; and WHEREAS, pursuant to Section 29-25-110 C.R.S. and the applicable provision of the Intergovernmental Agreement dated August 26,2008, between the Town of Estes Park and the Board of County Commissioners, Larimer County, the Town Board shall approve or disapprove the Operating Plan within thirty (30) days after receipt of said Plan, the proposed budget and all additional documentation requested by the Town; and WHEREAS, the Board of Trustees required additional documentation from the Estes Park Local Marketing District for its review of the Operating Plan and proposed budget, which extended the 30 day approval period; and WHEREAS, the Town Board has reviewed the Operating Plan and proposed budget and has determined that the Operating Plan will provide efficient and cost effective marketing and promotion services for the Estes Park Local Marketing District Service Area. NOW, THEREFORE, BASED UPON THE RECITALS SET FORTH ABOVE WHICH ARE INCORPORATED HEREIN BY REFERENCE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: 1. The Estes Park Local Marketing District Business and Operating Plan for 2011 as filed with the Town Clerk is hereby approved. Dated this ,2010. Mayor ATTEST: Town Clerk Estes Park Local IVIarketing District BUSINESS and OPERATING PLAN Date September 2010 Prepared by: EP LMD Board upevating rlan TABLE OF CONTENTS Page The LMD Model Overview The Mission and Vision Marketing Plan Executive Summary Marketing/Media Plan The Management Structure Key Players Organization Chart Executive Director Job Description Staffing Costs Policies 2011 Budget for Operating Plan Operating Plan . The LMD Model The Local Marketing District - Allowed by State Statute By State Statute the LMD may: Provide any of the following services within the district: (A) Organization, promotion, marketing, and management of public events; (B) Activities in support of business recruitment, management, and development; (C) Coordinating tourism promotion activities. (Il) No revenue collected from the marketing and promotion tax levied under section 29-25-112 may be used for any capital expenditures, with the exception of tourist information centers. (f) To have the management, control, and supervision of all the business and affairs of the district and of the operation of district services therein; (g) To appoint an advisory board of owners of property within the boundaries of the district and provide for the duties and functions thereof; (h) To hire employees or retain agents, engineers, consultants, attorneys, and accountants; (i) To adopt and amend bylaws not in conflict with the constitution and laws of the state or with the ordinances of the local government affected for carrying on the business, objectives, and affairs of the board and of the district; and 0) To exercise all rights and powers necessary or incidental to or implied from the specific powers granted in this article. Such specific powers shall not be considered as a limitation upon any power necessary or appropriate to carry out the purposes and intent of this article. - Organized by Intergovernmental Agreement (Town of Estes Park and Larimer County) - Marketing District and Tax approved by District Vote - Nov. 4,2008 -The seven (7) Member Board is appointed. (5 by Town Board of Trustees and 2 by Larimer County, Board of County Commissioners) Overview 2010 marked the first year for the new Local Marketing District Board and our Staff to run the Marketing and Advertising for the "new" Estes Park Local Marketing District. The Staff became known as the DMO, or Destination Marketing Organization, which is a common name for such organizations. This allowed some differentiation from The LMD Board, and the Visitor Services Organization that remained under the control of the Town of Estes Park. The DMO and Visitor Services partner to form the Estes Park CVB, Convention & Visitors Bureau, which is the name for the umbrella that Estes Park" Marketing" has used since October 2004. The LMD Board is very proud of our first year of "going live" with our new Staff. Of course, we encountered a few unforeseen challenges, but under the day to day supervision of our Executive Director, Peggy Campbell, we stayed the course of our Operating Plan and Marketing Plan. This meant that advertising saw little change from the past few years, by design. One significant change was that we did engage Turner Public Relations, and we were very pleased with the Regional and National results we received. We also focused on ~ , Operating Plan gathering information (Year -round Visitor Survey) to guide us to our next important steps. In addition, some other important changes should be noted. We changed a few vendors, following a Vendor Review Process, and we made some important Web Site enhancements such as: 1) "Page Turning" of our on-line visitor guide, new Pay-Per-Click and new "Landing Pages" to allow proper tracking of "click through" lead sources. Also, we invested in "Rivers of the Rocky Mountain" for PBS through a local producer, Molle Productions, and this agreement allowed us to include some much needed production of additional web site videos and new HD television ads. From a staffing perspective, we found the "Working Director" to be over taxed with the amount of time and energy required to initiate our plans and change, obviously an error in our planning and formulating our 2010 Operating Plan. Also, we required a Seasonal Administration Employee to pick up duties inherited from The Town Clerk and miscellaneous tasks that previously were furnished by Visitor Services staff that was cut by the Town. Next we decided to hire a temporary "contract" Stakeholder Services Sales Specialist to un-burdon our Executive Director, but due to issues we next proceeded to hire one full time. Late this Summer, our Group Sales Specialist resigned and we did source and replace the position this Fall, with a continued focus to increase our group sales results. The planning for 2011 really is more an extension of our 2010 plan with changes that were driven by the information we gathered and some "lessons learned" from our fist year. In pulling together our 2011 Marketing Plan we followed a similar "blue print" that we found successful last year. We used some industry expertise,"outside eyes", to help guide our direction. Working with Hill Aevium (who we engaged throughout the year) and Hannah Marketing with our Year-round Visitor Survey, we compiled our 2011 Marketing Plan. It does introduce our first changes to advertising that will be outlined later in the Marketing Plan. Our 2011 plan is to staff with five employees (all currently employed at the DMO) and one Seasonal Employee. This is an increase in Staff of one full time person as previously explained. Additionally, the Seasonal Employee may evolve into a full time position. The Executive Director will continue to report directly to the EP LMD Board and direct the DMO Staff. Funding for the district continues to be provided via the 2% lodging tax for all stays of less than 30 days. This tax is collected by lodging establishments, paid to the Colorado Department of Revenue on a quarterly basis and then distributed to the EP LMD. Estimates for 2010 are still too early in the process to accurately forecast as only the 1St and 2nd Quarter's distributions have been received. It should be noted, however, that we do have a complete 2009 collection year to base our forecasts on. We have compiled a 2011 budget as part of the Operating Plan and by design the most substantial part of this budget continues to be marketing and advertising expenditures. It should be noted that the LMD and the Town of Estes Park Board of Trustees are in discussions concerning revisions to the IGA as well as possible financial modifications to Stakeholder Services Revenue, Employee Funding and Rent/Expenses at the Visitor Center. In closing, we are committed to our Mission of Attract visitors to the District through effective and efficient marketing in order to drive year-round economic growth. Operating Plan . The Mission: Attract visitors to the District through effective and efficient marketing in order to drive year-round economic growth. Core Values: â€¢ Accountable â€¢ Ethical â€¢ Proactive â€¢ Respectful â€¢ Responsive â€¢ Transparent Our Vision: To be a year-round tourism and group destination that supports our healthy mountain community with a balance of financial success, memorable experiences for visitors and quality of life for our residents and employees. Our Stakeholders: â€¢ Community Members â€¢ Customers/Visitors â€¢ CVB Staff â€¢ Local Businesses â€¢ Local governmental agencies Marketing Plan Marketing Strategies: We will focus our 2011 Marketing strategy on the original path outlined by the CVB Assessment and the 2011 Marketing Plan prepared by Hill Aevium. Basically, the changes ~ Operating Plan .. for 2011 are in media allocation, with a moderate shift towards electronic media from traditional media and an increased focus on our overnight visitor. Our objectives from the original CVB Assessment to research and review Branding and then address our Web Site (to include mobile device applications) and our Visitor Guide should occur in 2011, perhaps extending into 2012, based on the findings from our Year-round Visitor Survey and our Conversion Studies. Marketing/Media Plan prepared by Hill Aevium: Estes Park Local Marketing District 2011 Media Plan Synopsis Hill Aevium was retained to complete the research and development of the 2011 media plan for the Local Marketing District. Following is a brief overview of the strategies and tactics associated with the plan and some additional thoughts relating to promotional and branding efforts that could be deployed to enhance the plan during the 2011 year. Integrated Marketing Effort The advertising plan developed for the Estes Park CVB is not meant to be a static or singular document. It was developed as part of a larger integrated effort being implemented by the Estes Park CVB that includes: Direct Sales Public Relations Promotions E-marketing Direct Mail Social Networking and Blogging Search Engine Optimization Stakeholder communication Research Tracking and reporting Adjustments will be made during the year as market demands or conditions change. Tracking and reporting will utilize Google Analytics as well as 800 number calls, visitor inquiries, click through rates, impressions and a series of vanity URL's. Landing pages will be created where appropriate to further assist with tracking. Research will include the elements of meeting planner focus sessions, the continuation of the conversion study and the Guest Research, Inc Visitor Study. These combined with the 2011 Strategic plan will provide a well rounded platform for Estes Park. Using Research to Drive Media Selection Who Is Coming to Estes Park and Why? The most recent data from Guest Research, Inc. indicates that 58% of visitors to Estes Park are staying overnight. Day visitors make up only 37%. On average overnight 0000000000 Operating Plan .. visitors spend $567 per day (versus the day visitor's daily spend of $70). Colorado visitors contribute 18% of the total revenue. While overnight visitors contribute 80%. Rocky Mountain National Park continues to be the number one demand generator (89% indicated visited RMNP). The most popular secondary demand generators are the town/mountain community, the watchable wildlife and special events. When Are Visitors Planning Their Vacations? 23% one to three months prior 22% less than one week prior 13% two weeks to one month in advance 11% day of visit 11% one to two weeks prior 10% four to five months prior 10% six months before or longer Primary Target Demographics The largest visitor age group ranges between 45 and 54 years of age. Average household income is $110,000-$149,000 and the majority of people in this group are married and have children. Per the most recent Guest Research, Inc. results, only 11% of people in this group did not have children, 43% had children at home, 32% have children that no longer live at home. The gender breakdown was found to skew more female (60%) versus male (40%). Studies have found females are typically the decision makers in planning family vacations. These people are highly educated with college and post-graduate degrees. They are coming to Estes Park from CO, TX, IL, MO, NE, KS and NY. A large percentage of these people are staying overnight in Estes Park. Secondary Target Demographics The secondary target group can be split into two age groups: 55-64 and 38-44. The average household income for each age group is $110,000-$149,000. The majority of these people have children. The 38-44 age group are more likely to travel with their children, while the 55-64 age group tend to be empty-nesters. Similar to the primary target, both age groups with the secondary target are highly educated. They are coming primarily from IA, CA, FL, MN, WI, and AZ. Over 64% of these people are staying overnight in Estes Park. Group Target Demographics The Group audience for Estes Park comes primarily from the Front Range and drives to Estes Park. Conference Center groups are the largest group segment followed by weddings. Media Objectives for 2011 Increase overnight stays while maintaining traffic from day visitors Increase conversion of Visitor Guide inquiries ~ 00 0000000 , Operating Plan Increase website visitation Increase group business from Front Range drive market Increase percentage of"new" visitation Expand email database Media Strategy Eliminate publications outside our target demographic while re-investing in publications that focus more directly on the 2011 target audience. Increase media reach and percentage of spend to destination visitor audience. Increase Online investment that will drive decision makers to the Estes Park website as well as increase the email database. o Allocate budget for Group business focusing on corporate, government and association meetings/retreats, SMERF primarily social (weddings) and religious groups in the local drive markets. Media Spend for 2010 versus 2011 2010 2011 Traditional Traditional Magazine $246,339 3 Magazine $338.000 Newspaper $137,365 Newspaper $85,100 Radio $24,473 ~ 75% Radio $32,500 65 % TV $94,154 TV $64,400 Traditional Total $502,331 ~ Traditional Total $520,000 Digital Digital Online $145,000 3 Online $74,132 ~ Reach Local & SEO $135,000 435% Reach Local & SEO $89,874 ~ 25% Digital Total $164,006 g Digital Total $280,000 ~ The traditional media can be further broken down to illustrate the percentage spend between day visitor and overnight visitor. Day Visitor 2010 2011 Newspaper 27% 16% Radio 5% 6% Broadcast 19% 13% Total%OIBudget51% 35% Overnight Visitor 2010 2011 Magazine 49% 65% Total % of Budget49% 65% Online Media 00 0 0000 Operating Plan Online media highlights the proposed national spend for Estes Park targeting the overnight visitor versus the in-state spend targeting the Colorado/Front Range market. based effort for 2011. Colorado/Day Visitor Market $40,500 (equates to 14%) National/Destination Market $239,500 (equates to 86%1 Total Investment $285,000 (100%) Promotions It is recommended that the Local Marketing District explore the opportunity of including a promotional effort as part of the advertising plan. One or two key promotions that are well thought out and easy to activate could stretch media dollars and extend to other marketing areas such as Social Media, website, search optimization and of course public relations and advertising. Idea generation between the Estes Park CVB and their PR firm, Marketing Firm and Staff could occur during the beginning of 4th quarter. Idea Develop a contest give away that would reinforce the positioning of Estes Park during the winter time period: Submit in whatever format you prefer, your most romantic moment and win a trip to the wonderful winter ambience of Estes Park. Cozy cabins, warm fires and winter wildlife watching await. Branding and Creative Enhanced branding that focuses on Rocky Mountain National Park, Wildlife watching and the Estes Park mountain ambience can occur in 2011. Targeting creative used in ads and online to specific audience segments is also encouraged to help achieve the goals set forth. Messaging and visual appeal should resonate with each audience and where possible ads should include strong calls to action. Hill Aevium has identified the following segments that could easily be targeted via ads, direct mail, email and online advertising: Families Empty nesters Soft adventure traveler Groups The message platform would embrace points relevant to each audience: Rocky Mountain National Park Women traveling with families and the ease of vacationing in Estes Park Togethering - reconnecting with each other Outdoor adventure - hiking, biking, etc. Meetings in Estes Park Weddings in Estes Park. 0000 , , Operating Plan The Management Structure Key Players -The Local Marketing District Board (7 Members) -The DMO Staff -Town of Estes Park Visitor Services and Events Personnel -RMNP Liaison Organization The LMD Board will focus direction directly to the Executive Director of the LMD Staff. All LMD Board direction will be focused through the Executive Director, other than ordinary involvement in committees, in order to keep reporting direct and focused without confusion. We believe this is very important to keep individual agendas from getting involved in the direct line of reporting and direction that could cause confusion. Any necessary communication and direction to be given to the Executive Director during periods between Board meetings will be handled by the LMD Chairman with a follow-up summary to the entire Board. In the absence or incapacitation of the Chairman, this responsibility will be handled by the Vice Chairman. All payroll and benefits will be handled through the Town of Estes Park in concert with the LMD Board. Organization Chart: LMD Board Peggy Campbell Executive Director CVB-Visitor Services Peter Marsh Suzy Blackhurst Tamara Jarolimek Advertising PR & Comm. Stakeholder Ser. Karen Lynch John Nydegger Meetings Sales Administration 0, Director Job Description~ Â· , i _ i.. 4.1 .4. 2 .a. Operating Plan 4 r 1 74 tâ€¢ N ilijlli, ' t- Job Title: Director, Estes Valley Local Marketing District ~ Job Category: Executive Level, FLSA Exempt Reports To: LMD Board of Directors Summary: Directs and leads the four departments of the LMD section of the Convention and Visitors Bureau toward its mission. Works directly with Board on policy making and strategy for organization. Acts as primary spokesperson for organization. Direct reports are the managers for the Advertising, PR / Communications, Group Sales & Marketing, Stakeholder Services and Administrative. Duties & Oversees administrative, operating and marketing functions Responsibilities: of the LMD, including execution of the annual marketing and communications plan for the district. Advises the Chairman of the Board, the Board and such other committees as designated. Oversees the creation of financial reports and annual audit reports in accordance with procedures approved by the Board. Develops and supervises the implementation of an annual operating and marketing plan, in order to promote the destination to local, state, regional, national and international audiences. Directs the preparation of the annual budget that supports these activities and presents it to the Board for approval. Attends all meetings of the Board and other designated committees in an advisory, non-voting capacity. Establishes and maintains ongoing effective communications with stakeholders, media, government leaders, business and cultural institution leaders, convention and event planners, and the local tourism industry. Represents the LMD at selected local, state, regional and national conventions that serve to foster the betterment of the LMD's mission. Develops and maintains effective organizational policies and ensures all LMD activities are implemented within these established policies, guidelines, laws and ethical standards. Selects, trains supervises and evaluates assigned personnel; coordinates staff training; implementation of discipline and termination procedures for all staff members via the adopted Town of Estes Park Employee Manual. 0 , Operating Plan Establishes goals for individual departments and assists staff in order to meet those goals. Prepares and submits applications for external funding. Requirements: â€¢ Four-year degree from an academic institution; marketing, sales or business major preferred â€¢ Several years of related experience â€¢ Knowledge of marketing, business theories, practices, and procedures â€¢ Knowledge of budget development â€¢ Excellent verbal, written, and presentation skills â€¢ Strong interpersonal skills and an ability to provide leadership â€¢ Experience in supervision with proven ability to recruit, train, and develop staff â€¢ Ability and desire to work in a results-driven environment Staffing Costs Payroll and benefits for the 4 DMO Staff Members reporting to the LMD Board will continue to be paid by The Town of Estes Park. This agreement is detailed in an IGA between the Town of Estes Park and the EP LMD. The two additional employees are paid for by the LMD and receive benefits through the Town Plans as appropriate. Currently, the LMD Board intends to operate the plan with the 6 employees plus the hiring of external firms as necessary to enhance certain areas. Policies The LMD will use the existing CVB Operational Policies. Any changes that are required to the policies will be brought to the LMD Board for review and/or possible action. Currently, Personnel Policies are those of the Town of Estes Park. The LMD may consider reviewing or changing this in the future. This would be done only in the best interest of the LMD and our employees. 2011 Budget for Operating Plan It is important to note that the 2011 Budget included in this Operating Plan contains certain assumptions based on discussions our Board had with the Town Of Estes Park Trustees that centered on improving transparency of our income and expenses. Although, we have left the "Town Support" line blank in our Budget, as it is "to be determined", we do believe that the Town will contribute to the LMD under "Other Income" Please know that the amount of this contribution may impact other areas of the Budget. Specifically, we have included Stakeholder Services Revenue in our Budget. We also have included expenses for Rent, Payroll Processing, IT Support, and all employee compensation. In addition, the LMD Board has set $500,000 as a fixed LMD Emergency Reserve, which would roll into the Operating Plan Ending Fund Balance if an emergency does not happen, but allows us a known amount to be held for just such a purpose. Local Marketing District - 2011 BUDGET Budget Budget 2010 2011 Revenues Intergovernmental (Visitor Guide) $196,985 $197,000 2% Tax 1,235,000 1,272,050 Stakeholder Services 0 250,000 Town of Estes Park Marketing Investment 128,985 Other 0 0 Investment 0 0 Total Revenues $1,431,985 $1,848,035 Expenses Personnel Services LMD Portion 28,000 502,321 28,000 502,321 Operations & Maintenance 1,404,577 1,719,414 Total Current Expenses 1,432,577 2,221,735 Total Expenses 1,432,577 2,221,735 Excess (deficiency) of revenues over (592) (373,700) expenditures Other financing sources (transfers in) 0 0 Other financing uses (transfers out) 0 0 Increase (decrease) in fund balance (592) (373,700) Beginning Fund balance 1,175,436 1,174,844 Ending Fund balance $1,174,844 $801,144 RESTRICTIONS TABOR reserve: 3% of expenditures 42,977 66,652 DETAILS 2010 2011 LMD LMD Operating Plan ' D Personnel services 28,000 502,321 Operations & Maintenance Media -traditional 545,244 520,000 Media - internet 116,751 280,000 Production & Distribution 129,300 105,000 PR Firm - out of State 25,000 44,000 Event promo press release N/A N/A Design photo print prod N/A N/A Media - social N/A 7,000 Film Commission 1,200 500 Stakeholder Communications N/A 7,000 In-State CVB Expenses 3,750 10,000 Email Marketing N/A 7,700 Trade Shows N/A 7,300 Marketing N/A 7,000 Lunch/Dinner Meetings N/A 4,100 New Product Development N/A 10,000 Research 30,170 43,700 Website 45,000 110,000 Rebranding 30,000 90,000 New Creative/Advertising Agency 44,000 40,000 New Photography/Footage N/A 40,000 Contingency (1) 160,000 50,000 Membership 6,630 10,275 Education 7,650 17,500 Cell phone & Mileage N/A 6,100 Legal 5,000 5,000 Office Space Configuration N/A 5,000 Upgrade PC/Software N/A 4,000 IT Support 9,000 15,606 Bookkeeping 5,000 10,000 Audit 5,000 5,000 Contingencies (2) 500 10,000 Office Supplies, Postage, Printing N/A 6,000 Rent N/A 26,496 Payroll processing N/A 5,000 Visitor Guide Expenses 187,227 197,000 Web maintenance 9,200 N/A Property/liability insurance N/A N/A Employee recognition N/A N/A Bank charges N/A N/A Dues & subscriptions N/A N/A Consulting N/A N/A Election expense N/A N/A Group sales 38,955 N/A 1/2 visitors Center FTE N/A | 13,137 Total 1,404,577 1,719,414 1 . Rocky Mountain National Park 2010 ''2142~3 1<""6- It's been a busy year... Fires Road Construction Small Plane Crash Numerous Incidents , 1 1 #,11,1\11\1 'h/B.Al'-11011111 1\L:11'Clpl,11 4,1, 11 11.1 0- -1 -_ flcfb:AIi.riiversari' . ,-i 1 Celebrating ~ Wilderness Designation-~ -- -Â· Our colleagues from Tatra National Park Eve ..1 4.2 - 1/60" 2 vf'' 4 ' '-~f Resurfacing of Trail Pidge Road t--r- - 11 1 1 -14. - :ft 2 2 h & -1 ' j - Fdrest 1*auh ' 41 - + 2, -i .49 -11 1- ,, 4 -2 6 4 3. 31 i . 2 41 4 J k i i 4 1 1, 41 I 1-1"41 , f . 1.110 a)Recent forest insect outbreaks caused by higher temperatures, droughts, and susceptible stand conditions < ...Â· 3;:Â·. .", 51 .. 201... m *M I# 3 / . h:Â· * . ~â€¢U'*4-1 Re* D#/ fS 'J:n,{,il[:.%16*tb, 49,8.. . .0 plÂ»,":Â»at~ 1 Z 1 i k &'**b*.6 Â·Â·Â· INL al 41 A 1 j h F : I , -4 I. 45 1 â€žÂ« n. â€¢.SO ,~S *OC m I Counesy, Cr*,Allen, USGS & w 1 f.+3*- Tools =Wk:.-- fte Â¥ --m lf*, 4/meâ€¢=-1/li -27 -*.r_- <999*egi~Â£4. 1 1~ 1 j*112 - 98. .97fJC'~ 1L i# ji 141 2-sIA -- 'PUnded by~~,lus funds,~dfees- - 1 -~ ~91191 -,t - 3 2,- 3 , 4 11* 1 4 1 4 L 4 01 1. ' O it'. _11 21- - 1 Trail Ridge Road Corridor - 12.5 miles Hazard Tree Mitigation Spring and Fall Cow Creek Fire E 4. + + I 0 '1 -N - 4 16 ' 4 *-14, 2. - Â¥ 4, 4 , . C-Ce,d~â€¢1~ W'.4001.- G .=10 . . 1,1 1 4 1 'C 11 fli i Bb611.4' ~*M ...... 1- * ..!70,0 1. . .. 1 Onahu Fire 40 acres I I - 1,4 3 & 6 i 44 . 1 -f 4 :t : ., 1 -IllÂ·11! Elk & Vegetation Management Plan , 32 11 1 .. 5 .. American Recovery and Reinvestment - - Act ~22â‚¬Â»7 - Â·--;:1, 1.-14 =4 .61"Ltv %1 - Ft ' fy 5 1.-1, Recreation Fee Program Fee dollars at work have funded many great projects, including Trails reconstruction Glacier Basin Campground restroom rehab *ilâ€¢e 841%7 4 -33% Wayside exhibits Picnic tables inthe Bear Lake &1~- corridor 4. i _. 35 Hazard Tree Mitigation- Mountain Pine Beetle projects Rbti ill Park Visitation End of October 2010 2,980,060 End of October 2009 2,863,799 Up 3.90% F 44 SUICE:2NZ~:ZI:ZE %212 f23:249 U41 -21 October of 2010 is .... Up 41.9% from 2009 Up 14.4% from 2008 "Off - / 4-7, Up 18.6% from 2007 -r ~//L6" Up 35.4% from 2006 Up 22.4% from 2005 r :-'<5//P*f, 6 1. Top Ten Days - 2010 10. July 17th Ir--p 9 - 9. Oct. 2nd 8. Sept. 6th 7. July 2501 6. July 18th 5. Aug. 15# (fee free day) 4. Sept. 26th 3, Aug. 14th (fee free day) 2. Sept. 5th 1. Sept. 25th (fee free day) Five days out of the top ten ... + 2..A:. Labor Day weekend. Â£21.25= 9 9 Â· Bike Path Studies East side study West side - East Shore Trail study Â· Highway 7 Corridor Planning -9- 7 t . Partnership with Eagle Rock School t,E 1 I : . ..1 .... ~ I k 12 . 4 1, 7'm more mature, patient and friendly." Â«The thing that I am most proud of was the amount of trust that I earned from my super'visors." ~ROCKY MOUNTAIN NATIONAL PARK Nature. Pass It On. . .. . 4 Junior Rang/ 00*'3)Â§ .4 . 3,dr k- I- - - ~ i 7 1 .'~ ' T' ~~uardabosqi es 4 : " *41,6nioeâ€¢,:iiiii Juveniles .,anger â€¢* 1 1 I j. ' ..fe 1.....1 8 . Ii.~ 4 Environmental Education Crl~/1 --iliv./. 811?06KY .---â€¢,â€¢.qggers-A 1 # 4 -DED EC â€¢ L r ~~ ~~ad,4 -i: -1 1 Questions, - 4 6-fs,#490,- ---1 --- i â€¢3 ; 1./.t 2* /9 06 \ W--/4 2// - 9-1 - t.- I ./ - - Nt# 4-4 f~-2.4--4,-F 1 --=LE,~1//// ,--j'-1.r.- FE, i'. *te.4 I- - -**2.~- UL...4 2.-,21Â·6*32=,4 7-11'Â«6}Mi -1,~ fir tj:641- - *lifilÂ¢?ldÂ·,- 1- - -2.- 1-- 4~ -....:i----&.r...-*~4g- 9