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HomeMy WebLinkAboutPACKET Town Board 2007-01-0964-$2 ...2 1 Prepared 1/4/07 - 98. sh. 2 TOWN OF ESTES PARK The Mission of the Town of Estes Fark ie to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take 0reat pride eneurinG and enhancine the quality of life in our community Dy 178*0 0ood el;ewarde of public reeources and our natural eettin0 BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, January 09,2007 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE YULETIME LIGHTING CONTEST - PRESENTATION OF AWARDS. Mayor Baudek. PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated December 12, 2006. 2. Bills. 3. Committee Minutes: A. Public Works, December 14, 2006: 1. Intergovernmental Agreement with Estes Park Medical Center - Signing In Public Right-Of-Way. B. Community Development, January 4,2007: 1. Approval of livestock contract with Powder River Rodeo, LLC, $60,000 for 2007. 2. Approval of 5-year contract with Hunter/Jumper Organization. 3. Approval of name change for Advertising Committee to the Estes Park Convention & Visitors Bureau Marketing Advisory Committee. 1 Continued on reverse side 4. Approval of the purchase of an HP Designjet 800 Series Large Format Printer in an amount not to exceed $8,000. 5. Approval to hire The Bonham Group to conduct naming rights analysis for Stanley Park Theatre for a contract amount of $15,300. 4. Resolution #1-07 - Public Posting Area Designation lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. FINAL CONDOMINIUM MAP 1. Stone Brook Resort Condominiums, Lot 1 and Outlot A, Barker Subdivision, Jeff and Kristin Barker/Applicants. B. SUPPLEMENTAL CONDOMINIUM MAPS 1. The Lodges at Black Canyon Inn Condominiums, Supplemental Condominium Map #1; A portion of Meyer's Addition, located in the East M of Section 24, Township 5 North, Range 73 West of the 6th P.M., Sloan Investments, LLC/Applicant. 2. Mary's Lake Lodge Condominiums, Supplemental Condominium Map #5, Lot 3, Mary's Lake Subdivision, Ram's Horn Development Co./Applicant. 3. Solitude 11 Condominiums, Supplemental Condominium Map #5, Lot 2, Solitude Subdivision, Crystal Creek Development, Inc./Applicant. 4. Vista Ridge Condominiums, Phase Vlll, Lot 3, Vista Ridge Subdivision, Estes Investors, LLC/Applicant. 2. ACTION ITEMS: 1. POST OFFICE PARKING LOT AND FALL RIVER TRAIL PHASE 4 APPROVAL OF ENGINEERING FIRM FOR DESIGN & CONSTRUCTION MANAGEMENT. Manager Sievers 2. 2006 WATERLINE PROJECT CONSTRUCTION BID APPROVAL. Director Goehring. 3. HERMIT PARK FINAL APPROVAL OF FUNDS. Administrator Repola 4. TOWN ADMINISTRATOR REPORT. 5. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 ,, 04 .i® hp LaserJet 3015 .11/8 \ HP LASERJET FAX invent Jan-4-2007 4:29PM Fax Call Report Job Date Time Type Identification Duration Pages Result 819 1/ 4/2007 4:18:25PM Send 6672527 1:26 2 OK 820 1/ 4/2007 4:19:56PM Send 5869561 1:26 2 OK 821 1/ 4/2007 4:21:27PM Send 5869532 1:44 2 OK 822 1/ 4/2007 4:23:16PM Send 5861691 2:11 2 OK 823 1/ 4/2007 4:25:32PM Send 6353677 1:45 2 OK 824 1/ 4/2007 4:27:22PM Send 5771590 1:53 2 OK 41.r A •r- 9 i 51 1 p k *, 4 '' a. G 6. 4 / 1 - t . . t F rst P ace - ome 553 Ponderosa Drive Greg Walker 1- a) e E 1 1 . 4 i . i -- 11 " 4 1031 Woodland Court Gloria & James Radem Second P ace 1 1 X 9. 1 LE E 1 8% 4 . 1, C= L//14 CO CD *l I 06 1- . /2, C Xf CO a) 1.- . C 4 rd P ace a, C' --1 4., 4/9 0~ . # .,1 00 £\1 i r First P ace Business urrent Lodge Highway 66 . , 4. 1 + A.1 . lip-' ... 1 2 ME, '. 0 & 2.12 %4 0 $ At 4 7.,4 , r. '. ,=WKW. $ M ' 14 ' f 0 JE - .. - ft , i., r I .. .. L 4 1 il -u i. l ,. 11:.1 i fl :. hr I . Tiird Pace Business Antiques Hospital 337 W Riverside Drive - -- %2 . 1 ./ I ... LIli . Storefront Winner The Ore Cart 119 W. Elkhorn Avenue --181 . R , 1 . ' l ::94 + .J? tit ' 0 38:· r r 1. 1 1.31, (·Ilt /* f.' 1 1 7,1 1.1 I 'W' 9 441, i E ../ I : '%71© * 4.91£ i , i Wh . , 40, T 41 ?.4 03 f. '. 9 1, ,., CE , 0 ''U 4' . 4 *:.2 . 2 9! - & 7 ' - - - .4 . .1 y A t Storefront Winner d Book Shop E. Elkhorn Avenue DRAFT REFERENCE: ESTES PARK CHAMBER OF COMMERCE ESTES PARK GOVERNMENT Good evening, Citizens, Mayor Baudek, Board of Trustees, Staff and local Press. I stand before you, not just as Chamber Board member, but as a concerned business owner, property owner and taxpaying citizen to speak openly regarding the deadlock between you, the Town's governing body, and the Chamber of Commerce, the representative body of our business community. Over the past 5 months, representatives of the Estes Park Board of Trustees and the Estes Park Chamber of Commerce Board of Directors have attempted to resolve many of the key issues contained in the current lawsuit between the Town and the Chamber of Commerce now in the hands ofthe Colorado Court of Appeals. Both parties seem to wish to reach an out-of-court settlement on multiple points of contention, and proceed with a more permanent, productive, and cooperative relationship. Preliminary discussions between Town representatives and Chamber representatives appeared to point toward eventual resolution. For the betterment of all, in certain issues, we agreed to respectfully disagree and set those matters aside. We did find many areas of agreement and worked to proceed forward in those areas. However; when the Town Board submitted its final formal Agreement documents for Chamber signature, unacceptable conditions had been added. These changes and additions dashed the apparent progress to reach an out-of-court settlement, leaving the lawsuit at its original Court of Appeal status. Persisting, and following the axiom that "The whole is greater than the sum of its parts," The Estes Park Chamber of Commerce submits the following alternatives for resolution of the existing disagreements between the Estes Park Chamber of Commerce and the Estes Park Town Government. This statement does not wish to convey fault, blame, or wrongdoing, on anyone's part. Please consider the tone and spirit as conciliatory as we merely intend to state the factual state ofthe matter, and offer possible alternatives which can obviate Win/Lose conditions. Resolution further affords "face saving" and redirects energies toward future positive outcomes. The Chamber of Commerce, together with Plaintiffs The Baldpate Inn, LTD, a Colorado corporation and citizens Norm & Dee Pritchard find the latest Town out-of-court settlement Agreement unacceptable. Most specific is the Town's required release by The Baldpate Inn and the Pritchards as plaintiffs in this appeals case. On May 9,2006 when these plaintiffs requested to withdraw from the appeals case leaving the Chamber as sole plaintiff, the Town disallowed their request. Now, in a seeming turnaround, the Town is requiring their withdrawal from the appeals case, thus making the current proposed agreement unacceptable. The Chamber of Commerce now offers the following proposal for the Town's consideration: (1) The Chamber shall not be required to obtain a release ofthe lawsuit from co- plaintiffs, The Baldpate Inn and Norm & Dee Pritchard. The Town should pursue agreements directly with each plaintiff. Ifthe Chamber & the Town's mutual goal is to move forward assisting our business community by way of a strong Chamber of Commerce with a Town government that actively listens to and supports business concerns, then we can clearly demonstrate these roles by having an agreement completed ASAP. It is unreasonable to assume the Chamber can make decisions for individuals or specific businesses, but instead the Chamber is bound to act in the best interest of all of its members. (2.) Plaintiffs will consider a revised, Out of Court, Agreement offer containing more reasonable monies to assist with restoration funding, housing, and personnel necessary to re-establish a fully functioning Chamber of Commerce organization. (3.) It is strongly recommended that both organizations pursue, forthwith, the formation of a revolutionary Joint-Venture-synergistic partnership that provides for maintenance of individual identities, meanwhile providing for pragmatic public services. The vision of our Chamber includes moving forward in a synergistic partnership with Town government and all business organizations to maximize our limited resources, working together to do more in less redundant ways. Fully functioning models for this concept exist, not only throughout the country, but as near as the city and county of Denver. It is suggested that a bipartisan, "think-tank" group mediated by non-biased third party professionals, be charged with the assignment to create, design, and implement this operation. The initial plan would require a structure similar to the following: • Goals (to consist not more than three), • Strategy (one comprehensive statement), • Objectives for each goal (with measurability required), • Tactics (including specific assignments and milestone reports) If both parties agree to aggressively pursue number 3, above, temporary operational activities can coexist while the ideal permanent plan is created and implemented. These probably should be determined under the mediated umbrella as well. In conclusion, these concepts may, in fact, provide an opportunity for the community to capture desired favorable publicity, not only in the local area, but, not inconceivably, the national arena. We have much to gain, and risk much should we fail to resolve these concerns. Thank you for your time and allowing me to address this most important issue. Town of Estes Park, Larimer County, Colorado, December 12, 2006 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 12th day of December, 2006. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Randy Repola, Town Administrator Town Attorney White Jackie Williamson, Town Clerk Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PRESENTATION: Mayor Baudek presented a Plague to Edward Pohl, commemorating 23 years of service to the Town of Estes Park as an Estes Park Urban Renewal Authority Commissioner, an Estes Park Planning Commissioner and an Estes Valley Planning Commissioner. Edward Pohl expressed his appreciation to the Mayor, Board of Trustees and Staff. PUBLIC COMMENT None. TOWN BOARD COMMENTS Trustee Eisenlauer stated she attended the recent National League of Cities Leadership Conference that provided an opportunity for networking and an exchange of ideas. She stated it was a privilege to attend. She also noted the Museum received a grant to further the recording of our history. Trustee Blackhurst reminded the public that the Public Works Committee would meet Thursday at 8:00 a.m. in the Town Board Room. Mayor ProTem Pinkham announced the process for developing an economic development strategy for the Town of Estes Park would move forward at the first of 2007. Mayor Baudek stated the next meeting on December 26,2006 would be cancelled and noted the next regular meeting would be January 9,2007. He wished everyone happy holidays. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 28,2006. 2. Bills. Board of Trustees - December 12, 2006 - Page 2 3. Committee Minutes: a. Public Safety, November 30,2006: 1. 13 patrol laptops at $56,953. 2. 1 mobile command vehicle laptop at $5,500. 4. Estes Valley Planning Commission, November 21, 2006 (acknowledgement only). 5. Estes Valley Board of Adjustment, December 5, 2006 (acknowledgement only). It was moved and seconded (Pinkham/Levine) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all the following Consent Agenda Items: 1. CONSENT ITEMS: A. PRELIMINARY CONDOMINIUM MAP 1. Stone Brook Resort Condominiums, Lot 1 and Outlot A, Barker Subdivision, Jeff and Kristin Barker/Applicants. B. SUPPLEMENTAL CONDOMINIUM MAPS 1. Park River West Condominiums, Phase XXII, Lot 2, Park River West Subdivision, Richard H. Wille Trust/Applicant. 2. Vista Ridge Condominiums, Phase VII, Lot 3, Vista Ridge Subdivision, Estes Investors, LLC/Applicant. Mayor ProTem Pinkham and Trustee Blackhurst recused themselves from item 1.B.2. It was moved and seconded (Levine/Newsom) Consent Agenda items 1.A.1 and 1.B.1 be approved with Planning Commission conditions of approval, and it passed unanimously. It was moved and seconded (Newsom/Homeier) Consent Agenda items 1.B.2 be approved with Planning Commission conditions of approval, and it passed with Mayor ProTem Pinkham and Trustee Blackhurst abstaining. 2. ACTION ITEM: A. RIGHT OF WAY VACATION/AMEMDED PLAT 1. Ordinance #11-06, Vacating a Portion of Right-of-Way along Ponderosa Drive/Hyde Addition and a portion of Columbine Avenue and Driftwood Avenue/Country Club Manor Addition. Mayor Baudek opened the public hearing. Planner Shirk stated the purpose of the vacation is for the reconfiguration of the lots in that area. The Amended Plat consolidates certain lots, dedicates a portion of right-of-way to the Town for the installation of utilities and reserves private access easements on the vacated portions of certain portions of Driftwood Avenue and Ponderosa Drive. Planning Commission has recommended the vacation of these roadways. 2. Amended Plat of Lots 18, 19, 36 and 37, Block 8, and Lot 31, Block 7, Country Club Manor Addition, Carla Pedersen/Applicant. Board of Trustees - December 12, 2006 - Page 3 Planner Shirk stated the applicant has requested Lots 18,19, 36 and 37 be combined into two larger lots, thus lowering the number of residential units by 2. In addition, this plat will dedicate an additional ten-feet or right-of-way along the south side of Landers Street, which currently has only twenty-feet of right-of-way. Planner Shirk noted the Public Works Department has not expressed any interest in using the right-of-way to extend Columbine Avenue. Attorney White read Ordinance #11-06 into the record. Mayor Baudek closed the public hearing. It was moved and seconded (Homeier/Blackhurst) Ordinance #11-06 be approved, and it passed unanimously. It was moved and seconded (Levine/Homeier) the Amended Plat of Lots 18, 19, 36 and 37, Block 8 and Lot 31, Block 7, Country Club Manor Addition be approved with Planning Commission conditions of approval, and it passed unanimously. 2. ACTION ITEMS: 1. INTERCEPT STUDY PRESENTATION. Suzy Blackhurst/CVB Communications Specialist stated the survey was conducted by RRC Associates this summer and was designed to analyze vacation patterns and the quality of the visitors experience in Estes Park. The study replicated a survey conducted in 1996. Chris Cares/RRC Associates reviewed the survey methodology which included a 2 step process that included a brief survey followed up with an in-depth follow-up survey through the web or the mail. The survey received an overall response rate of 41 percent. Summer revenue results were generally positive across all mountain resorts with an increase in lodging tax receipts. He reviewed the findings of the study including: median age of visitor is 46.7 years versus 50 years in 1996; household income 26% over $100,000 versus 11% in 1996; empty nesters continues to grow; increase in first time visitors, especially from out of state; visitors are coming from across the nation; visitor type 70% overnight visitor and 24% day visitor; average number of nights 8.6; average number of nights in Estes Park 6.2; active recreation has increased with shopping decreasing; evening entertainment is desired by the visitor; shopping, dining and evening entertainment experiences have decreased in the overall experience; significantly less people drove downtown in 2006 versus 1996; generally the parking experience is positive; positive response for the free shuttle service; a third of visitors visited the website prior to most recent visit. Overall the recent summer was positive with a rise in active recreation and a younger demographic; however, the Town should pursue initiatives to regain the "excellent" rating of old. Mr. Cares would recommend the Town consider an intercept study in 2 to 3 year intervals. Dir. Pickering thanked the communications department for their efforts. He stated the report will be available to the stakeholders and action items would be forthcoming. 2. ORDINANCE 10-06 THIRD AMENDMENT FOR THE SALE OF LOT 4, STANLEY HISTORIC DISTRICT. Attorney White stated the third amended contract to sell Lot 4, Stanley Historic District required Lot4ED, LLC to gain Technical Review Committee (TRC) approval by December 1, 2006. The Technical Review Committee reviewed the proposal on November 30,2006 and approved the Amended Development Proposal with conditions. Therefore, the Purchaser must incorporate the conditions in order to obtain final approval of the proposal by the Technical Review Committee. Ordinance 10-06 extends the contingency for obtaining final approval of the amended development proposal by the Technical Review Board of Trustees - December 12, 2006 - Page 4 Committee from December 1, 2006 to January 31, 2007. Attorney White read Ordinance 10-06 into the record. It was moved and seconded (Newsom/Eisenlauer) Ordinance #10-06 the Third Amendment for the Sale of Lot 4, Stanley Historic District be approved, and it passed unanimously. 3. 2006 BUDGET - SUPPLEMENTAL BUDGET RESOLUTION #29-06. Finance Officer McFarland briefed the Trustees on the standard supplemental budget resolution and stated 3 funds are expected to exceed the 2006 budget: Senior Center, Convention and Visitor Bureau and Medical. It was moved and seconded (Levine/Pinkham) Resolution #29-06 be approved, and it passed unanimously. Dir. McFarland noted the October sales tax came in 14% less than last October and staff has not analyzed the numbers as of yet; however overall sales tax is 4.7% above last year at this time. 4. RECARPETING OF ESTES PARK CONFERENCE CENTER. Julie Nikolai/Conference Service Mgr. stated the conference center opened in August 1991 and has hosted over 1,125 conferences. The carpeting has performed well but is in need of replacement. The carpet would be replaced during the end of the first quarter or the first of the second quarter in 2007 prior to major events in the spring. Three bids were received: Dacor 11, Inc., Greeley CO/$162,491.00; Loveland Design Center, Loveland, CO/$129,358.30; and Abbey Carpets, Estes Park, CO/$99,074.81. Abbey Carpets is a member of the National Holiday inn select vendor program. Through the Town's partnership with the Estes Park Holiday Inn, the Town is able to buy from Abbey at the national price. It was moved and seconded (Eisenlauer/Newsom) to contract with Abbey Carpet/Estes Park, CO for the replacement of the conference center carpet at a price not to exceed $99,074.81 as budget in account 222-5800-458-25-02, and it passed unanimously. 5. APPOINTMENTS/REAPPOINTMENTS ESTES VALLEY LIBRARY DISTRICT: Reappointment: • Marjorie Corcoran, 4-yr. term, beginning 1/01/07, expiring 12/31/10. CVB POLICY ADVISORY COMMITTEE: Reappointments: • Sue Doylen, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Lee Lasson, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Jerry Indermuehle, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Julie Pieper, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Dorla Eisenlauer, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Christopher Wood, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • John Buller, 1-yr. term, beginning 1/01/07, expiring 12/31/07. ESTES VALLEY PLANNING COMMISSION: Appointments: • Bruce Grant, 4-yr. term, beginning 1/01/07, expiring 12/31/10. Replacing George Hix. • John Tucker, completing 4-yr. term vacated by Edward Pohl, expiring 12/31/08. Reappointment: • Wendell Amos, 4-yr. term, beginning 6/30/05, expiring 6/30/09. It was moved and seconded (Levine/Blackhurst) to approve the appointments and reappointment as presented, and it passed unanimously. Board of Trustees - December 12, 2006 - Page 5 6. TOWN ADMINISTRATOR REPORT. • Deputy Town Administrator - The hiring processes is moving forward with interviews scheduled for the first part of January and a decision by the end of January. 7. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(E), C.R.S. - For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators - CANCELLED. Whereupon Mayor Baudek adjourned the meeting at 8:45 p.m. John Baudek, Mayor Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, December 14, 2006 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 14~h day of December, 2006. Committee: Chairman Levine, Trustees Blackhurst and Homeier Attending: All Also Attending: Public Works Director Goehring, Facilities Mgr. Sievers, Town Clerk Williamson, and Deputy Town Clerk Deats Absent Town Administrator Repola Chairman Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None POST OFFICE PARKING LOT RECONSTRUCTION AND FALL RIVER TRAIL PHASE 4 - REQUEST TO SOLICIT RFP. The 2007 Budget contains funding to completely remove and reconstruct the Post Office parking lot. The work will include excavation of much of the poor subgrade that has caused the surface failure, plus placing all overhead power lines underground, improving the drainage system, minor sidewalk repairs, and an improved postal drive-up letter box site. The parking layout will be reviewed to determine whether to include angled parking or perpendicular parking. A Request for Proposals (RFP) will be submitted January 2007 for engineering services for the design and construction management of the Post Office parking lot and Fall River Trail Phase 4. The Parking Lot will be completed by Memorial Day 2007. The trail project will begin fall of 2007 and carry over into 2008. The 2007 Budget contains $20,000 for the Design & Construction Management (D/CM) of the Parking Lot, and $60,000 for D/CM of Fall River Trail Phase 4 (101-2400-424-22-02). Following Mgr. Sievers' presentation, the Committee discussed time lines for the Parking Lot (construction to begin in March 2007 and completed by May 25,2007); the need for communication with postal officials and business owners; the impact the project will have on Post Office patrons, merchants and customers; traffic patterns and safety issues related to diagonal and perpendicular parking spaces. The Committee recommends staff be authorized to solicit proposals for the Post Office parking lot and Fall River Trail Phase 4 Design & Construction Management as outlined above and present as an action item to the Town Board on January 9,2007. ESTES PARK MEDICAL CENTER SIGNAGE - REQUEST APPROVAL. As part of the final phase of construction, the Estes Park Medical Center (EPMC) has provided a signing plan for public access to the site that has been carefully reviewed by the Community Development Department staff. Four (4) signs are proposed for the perimeter of the Hospital property on or in the Prospect Avenue, Fir Avenue and Moccasin Circle Drive rights-of-way. The Municipal Code does not allow private facilities to be constructed on public property; however, staff recommends an exception be granted with conditions of approval, as the signage would be in the best interest of the community. RECORD OF PROCEEDINGS Public Works Committee - December 14, 2006 - Page 2 Staff Conditions. 1. Sign placement does not interfere with traffic sight visibility, or conflict with traffic signage. 2. Sign placement does not interfere with public access or the pedestrian way. 3. The signage is in the best interest of patient safety, access and is a community service. Final location shall be approved (in the field) by PW Staff. Attorney White has recommended an Intergovernmental Agreement (IGA) be written to address signage in the rights-of-way. An IGA would be signed between the Town and Estes Park Medical Center as opposed to granting a variance for the sign locations due to EPMC being a public entity and the nonconforming nature of the request. The updated signing would direct the public to the facility and create safer driving conditions based on the unique nature of the services offered at the hospital. The Committee recommends approval of an Intergovernmental Agreement between the Town of Estes Park and EPMC for the proposed signage as described above with staff recommendations. REPORTS. 1. Fall River Picnic Grounds Restroom - Facilities Mgr. Sievers reported that the restroom would be completed January 1, 2007. The old Park Shop green metal roof has been re-used and installed on the new building. The building is constructed of an attractive brown-colored block which will make painting of the interior unnecessary. Motion sensors have been installed on the lights and fans. Most of the construction is complete with the exception of the installation of the exhaust stacks and skylights. 2. Town Hall Exterior Stair Replacement - Construction of the steel stairway should be completed by December 22,2006. 3. Fish Creek Trail: Completion, Dedication Ceremony - Construction has been completed on the Fish Creek Trail. Mgr. Sievers reported that the project came in under budget and that he will provide detailed information to the Committee on the cost of the project. A date will be chosen for a dedication ceremony sometime in the spring of 2007. 4. Brodie Avenue Culvert Relining--Postponed To April 2007 - Due to weather-related delays experienced by the contractor, the project has been re- scheduled for the spring of 2007. Funds for this project will be carried over from the 2006 budget. 5. Mary's Lake Road Bridge Replacement - Mgr. Sievers commented on the status of the Mary's Lake Road Bridge replacement. The Town of Estes Park is partnering with Larimer County on this project originally planned for the summer of 2007. Due to a delay in design completion, construction is now slated for January through May 2008. Larimer County will hold informational meeting to update the public on status as this project moves forward. There being no further business, Chairman Levine adjourned the meeting at 8:47 a.m. Cynthia Deats, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 4,2007 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 4th day of January 2007. Committee: Chairman Pinkham, Trustees Eisenlauer and Levine Attending: All Also Attending: Administrator Repola, Directors Pickering, Kilsdonk, Mitchell, and Joseph, Manager Wright, Deputy Clerk Deats Absent: None Chairman Pinkham called the meeting to order at 8:01 a.m. PUBLIC COMMENT. None CONVENTION & VISITORS BUREAU. Rooftop Rodeo Stock Contractor's Contract - Request for Approval. With the prior approval of the Community Development Committee and the Town Board, and upon instruction from the Community Development Committee, a contract was sent to Powder River Rodeo, LLC to provide livestock for the Rooftop Rodeo for the next three years. The contract was signed and returned by Powder River Rodeo. After a brief discussion the Committee recommended approval of a 3-year stock contract with Powder River Rodeo, LLC for 2007 at $60,000, with 2008 and 2009 subject to appropriations at $61,200 and $62,424 respectively (Account #222-5500-455-2918). Hunter/Jumper Contract - Request for Approval. The Hunter/Jumper Organization has requested a five-year contract (2007-2011) with the Town of Estes Park to hold the Hunter/Jumper Show at Stanley Park Fairgrounds for a period of three weeks each year. The previous contract with the Hunter/Jumper Organization has been $25,000 per week for each of the past five years. A contract was sent to Equine Productions reflecting a 5% fee increase for 2007, or $26,250 per week, with a fee increase of 5% each year thereafter. Special Event Department staff recommends entering into a five-year contract with Equine Productions for 2007-2011 for the amounts stated below: 2007 $26,250.00 per week ($78,750 for three weeks) 2008 $27,562.00 per week ($82,686 for three weeks) 2009 $28,940.00 per week ($86,820 for three weeks) 2010 $30,387.00 per week ($91,161 for three weeks) 2011 $31,906.00 per week ($95,718 for three weeks) The Committee recommends approval of a 5-year contract with the Hunter/Jumper Organization beginning in 2007 at $26,250 per week for a three week period, and an increase of 5% each year thereafter. Bond Park Cabin Policy Discussion. Director Pickering presented a proposal regarding the usage of the Bond Park Cabin. Currently, the Estes Park Convention & Visitors Bureau (CVB) operates the information cabin, which is staffed with CVB information specialists (as the budget allows), to provide information to visitors during the summer months. When the cabin is not being used by the CVB, it is proposed that the Town allow non-profit organizations to use the RECORD OF PROCEEDINGS Community Development - November 2,2006 - Page 2 cabin. The cabin would be reserved through the CVB's events department. Uses may be, but are not limited to, selling community benefit or fund raising tickets, providing event information, as well as holiday event uses. Regulations regarding food/beverages, signage, and damage deposits were discussed and the Committee requested that Director Pickering return to next month's meeting with actual policy and procedures for the use of the cabin. Renaming of Advertising Committee - Request Approval. In an effort to keep committee titles consistent and exact, the Advertising Committee has requested that the official name of the committee be changed to the Estes Park Convention & Visitors Bureau Marketing Advisory Committee. The committee agreed the new name would more accurately reflect the Advertising Committee's duties and recommends approval of the name change. Reports. Reports provided for informational purposes and made a part of the proceedings. • Media/Public Relations • Visitors Services • Special Events A discussion ensued regarding how to more accurately measure the influence advertising has on inquiries made to the CVB either by telephone call or through the internet. In addition, it was suggested that a format be developed to track attendance information related to special events and to use the same format for all events to simplify comparison of data. MUSEUM/SENIOR CENTER SERVICES DEPARTMENT. Introduction of Curator of Collections and Exhibits Derek Fortini and Curator of Education Kate Miller. Director Kilsdonk made the introductions and the Committee welcomed the new staff members. Presentation of Leman Replica Rifle by Gunmaker Dale Andrews. Dale Andrews related a brief history of the Leman rifle and Chairman Pinkham presented him with a certificate of appreciation from Mayor Baudek. The rifle was then given to Curator Fortini for inclusion in the Museum exhibit. Reports. Reports provided for informational purposes and made a part of the proceedings. • Museum Monthly Report • Senior Center Monthly Report • Senior Center Trip Policy Modification Review COMMUNITY DEVELOPMENT. Replacement of Large-Format Color Printer - Request for Approval to Purchase. The Community Development and Museum Departments have jointly budgetedto replade the current Hewlett-Packard large format plotter. The current plotter dates from 1994 and no longer works. Staff recommends purchasing an HP Designjet 800 Series Printer to be used primarily by Community Development for color zoning maps and the Museum department for graphics associated with exhibits. The printer has a three-year warranty and next-day service when a repair technician is needed. The Committee recommends the purchase of an HP Designjet 800 Series Printer in an amount not to exceed $8,000.00, with the expense to be divided between the Community RECORD OF PROCEEDINGS Community Development - November 2,2006 - Page 3 Development Department and the Museum. (Account #101-1600-416.33-33 and 207-5700-457.33-33). Vacation Homes - Policy Discussion. Director Joseph introduced a preliminary discussion of the Town's vacation home policy. He indicated that the language in the land use and municipal codes is different and needs to be aligned. Vacation Homes are homes in single-family residential neighborhoods that are rented out for periods of less than thirty days. There is a long history of vacation-home rentals in Estes Park as an accessory use. In more recent times, particularly with the advent of the internet, principal (full-time) use has been on the increase. The current regulations found in the Municipal Code contain no provisions preventing full-time use of a home for vacation rentals. Staff has prepared revisions to the Estes Valley Development Code to remove all language that is inconsistent with the regulations currently in place in the Municipal Code; in particular, B-and-Bs would be permitted in all residential zoning districts, and all references to restricting vacation homes as an accessory use would be deleted. Two key limitations currently operate to limit the intensity of Vacation-Home use under the Municipal Code: a limit of eight total occupants, and no more than three vehicles parked outside. These constraints do not prevent the full-time operation of a vacation home as a business; they simply limit the size and scale of operation. Additionally, there is a more general standard that prohibits improvements and operations that would be out of character with a residential neighborhood. Director Joseph suggested a discussion take place regarding the addition of a new temporal limitation to this code that would restrict the use of vacation homes to a truly part-time, accessory use. He cited the Telluride Code as an example of such a regulation. Staff requests direction regarding the possible addition of an annual or seasonal time limitation that would relegate vacation homes to a truly accessory status, and the combination of a home occupation with an overnight-rental use. Discussion followed regarding how changing the regulation would impact businesses that are operating under the current Town code and how the regulations would be monitored. Due to the complexity of the topic, the Committee requested that Director Joseph return no later than March 2007 with an analysis of the issue and a format as to how to proceed. Reports. Reports provided for informational purposes and made a part of the proceedings. • Activity and Budget Summaries It was noted that there is a typographical error on the Community Development Department Expenditures chart. The date should read December 31, 2006. Town Administrator Repola stated that final numbers for 2006 should be complete by mid- February. ADMINISTRATION DEPARTMENT. Naming Rights Consultant for Stanley Park Theatre - Request Approval. In June 2006, the Town Board approved a concept for a theater at the Stanley Park Fairgrounds and directed staff to work with the arts community to secure funding for construction of the facility. Subsequently, an advisory committee was appointed to aid the Town in its efforts related to building and operating the theatre. The advisory group is currently working to raise funds for construction (estimated $3.2 million). One funding concept being pursued is selling the naming rights to the theatre RECORD OF PROCEEDINGS Community Development - November 2,2006 - Page 4 to a corporate or philanthropic sponsor. To further explore this idea, the advisory groups' leadership and Town staff interviewed naming rights consultants in November and subsequently asked for written proposals from three firms. The consultants proVide services which include naming rights analysis, development of marketing materials, and sales/presentations to potential sponsors. The proposals differed in scope with two firms proposing to provide separate and distinct portions of the required services, while the third firm's proposal included all aspects. The advisory group and staff recommend contracting only for the naming rights analysis at this time. The firm's bids for the analysis are as follows: The Bonham Group: $15,300 Proxy Partners: $15,000 The advisory group recommends retaining The Bonham Group dased ubon their industry experience and their independence from the sales process. The results of the naming rights analysis will determine if there is enough value to take the next step which would be to retain a firm to develop marketing materials and seek a sponsor. The determined quantifiable value will dictate whether sales and marketing will be targeted at a corporate sponsor or a philanthropic sponsor. The Theatre fund includes $20,000 for consulting fees in 2007 (account # 717-4800-500.22-98). The Committee recommends that The Bonham Group be hired to conduct the naming rights analysis for a fee of $15,300. MISCELLANEOUS. None There being no further business, Chairman Pinkham adjourned the meeting at 9:44 a.m. Cynthia Deats, Deputy Town Clerk RESOLUTION NO. 1-07 WHEREAS, Section 26-6-402(2)(c) of the "Colorado Sunshine Act of 1972" as amended, requires a municipality to designate a public place to post notices of its meetings. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. That the lobby area immediately adjacent to the Administrative Offices in the Estes Park Municipal Building, located at 170 MacGregor Avenue, Estes Park, Colorado, is hereby designated as the Public Place for Posting Notices of Town Meetings. DATED this day of ,2007. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 1 1 TOWN Of [STES PARK Community Development Department Memo TO: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Community Development Director Date: January 4,2007 Re: Stone Brook Resort Condominiums, Lot 1 and Outlet A, Barker Subdivision, Jeff and Kristin Barker/Applicants Background. This is a final condominium map application to condominiumize the property currently known as Trails West. The twenty-three existing accommodations units will be sold into individual ownership for accommodations use. The property, addressed 1710 Fall River Road, is zoned "A" Accommodations/Highway Corridor and \s 7.61 acres in size. The Town Board conditionally approved the preliminary condominium map application at the December 12, 2006 Town Board meeting. Budget. None. 14·104- IMIC..4 Mountain ... Action. Approval of the final condominium map -/·t c / conditioned on (1) compliance with the Town '.1 .V W p.-:Ir Board preliminary condominium map findings and N~ , „ conditions, which requires revisions to the * $47 preliminary condominium map be submitted W f. 44 SITE U y•% within 30 days of December 12, 2006; (2) compliance with the Upper Thompson Sanitation District's December 28, 2006 memo; and (3) revision of the dedication statement to include a reference to the condominium declaration. RMNP .D P TOWN Of [STES PARK Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Community Development Director Date: January 4,2007 Re: The Lodges at Black Canyon Inn Condominiums, Supplemental Condominium Map #1, a Portion of Meyers Addition, Sloan Investments, LLC/Applicant Background. The applicant, Sloan Investments, LLC, has submitted a supplemental condominium map application for The Lodges at Black Canyon Inn Condominiums. This consists of ten units in Building F. The property is addressed 800 MacGregor Avenue and is zoned "A" Accommodations/Highway Corridor. The Town Board approved the final condominium map for this property at the February 10,2004 Town Board meeting. , C.. P *... ) ~1800 MacGregor Avenue MacGregor Avenue ~4 -VLO_ Budget. 1 2 ~t / r None. / Lfrospedor Lane ~ 4\ Evergreen Lane 1 *\ / rt 33-Ir. Action. Approval of the supplemental U.1,1 . 1, 12: 3 L- condominium map conditioned on: 9 A~4 F[I+Ill-ti> It ~211 1. Compliance with Greg White's memo ///45,3 r .~ELL 10\1/ 1 1 dated December 26,2006. Big Horn Drive 2.- unda ~ 2. Staff review and approval of the proposed revisions to "areas reserved for future development." The applicant shall submit an attorney's letter addressing the declarant's ability to revise the areas reserved for future development as shown on this supplemental map and an amendment to the declaration addressing these revisions. 3. Inclusion of the Building E deck LCE on the map. 4. Revision of the James E. Sloan, Jr. signature block to clarify of what company he is the manager. 5. Provision of measurements for all limited common elements shown ~ on Sheet 2 of 2. 6. Provision of height elevations for each floor on Sheet 2 of 2. 7. Submittal of a height elevation certificate. • Page 2 1 1 ~i!* TOWN Of ESTES PARK Community Development Department Memo TO: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Community Development Director Date: January 4,2007 Re: Marys Lake Lodge Supplemental Condominium Map #5, Lot 3, Mary's Lake Subdivision, Ram's Horn Development Company, LLC/Applicant Background. This property located at 2625 Marys Lake Road is approximately five acres in size and is zoned "A" Accommodations/Highway Corridor. The applicant has submitted a supplemental condominium map application to condominiumize two units, Units 19 and 20. The Town Board conditionally approved supplemental map #4 at the March 28,2006 Town Board meeting. The applicant has also submitted a final condominium map application to create a sub-association, Lakeview North Condominiums at Marys Lake Lodge. The two units created with supplemental map #5 will be further subdivided into four condominium units, 19A, 198, 20A, and 208. This application will be reviewed at the January 23,2007 Town Board meeting. Budget None. Action. Approval of the supplemental condominium map conditioned on verification that Section B-B and Section C-C are labeled correctly on Sheet 2 of 2. 1 1 u, TOWN Of [STES PARK Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Community Development Director Date: January 4,2007 Re: Solitude 11 Condominiums, Supplemental Condominium Map #5, Lot 2, Solitude Subdivision, Crystal Creek Development, Inc./Applicant Background. The applicant, Crystal Creek Development, Inc., has submitted a supplemental condominium map application for Solitude 11 Condominiums. This consists of one unit, Unit 8 on Lot 2, Solitude Subdivision, addressed 1880 Sketch Box Lane. The lot is zoned "A" Accommodations/Highway Corridor. The Town Board approved supplemental map #4 at the April 26,2005 Town Board meeting. Budget. - - 1 «1 None. 67=n=»L.-- LAKE ESTES /49/ Action. W,A sr».4 Ic 3.«6250 PA[ ASH Approval of the supplemental -A-1 1 CREEK \F//»- \ INLET condominium map conditioned on (1) 7~49UR- MANFORD AVE' referencing the correct Range throughout 5 SCHOOLS 1 uy I the map, and (2) submittal of a document, CROCKER RANCH BROD.. ~ SOUNDE sue e.g., an affidavit of correction, to correct 3=5=1 9,--1 1- the Range on all previously recorded f-¥11131 Solitude 11 condominium maps. This cit-1 18 HOLE GOLF document shall be recorded with the 39 VICINITY MAP COURSE supplemental condominium map. - 1 L.J 1 67 | 1" = 1 ,000' +/- Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Dave Shirk, Planner-394/6 [)ate: January 9,2007 Subject: Vista Ridge Condominiums, Phase VI11 (final phase) Background. This is the final supplemental condominium ~<mo u•,«- o•, 4 map application by Estes Investors, LLC for Vista Ridge Condominiums Phase Vlll. Estes Investors, LLC is a partnership between the Estes Park Housing Authority and local ,6$477~r SITE investors. The site is located on the north side of Wildfire Road 11 between Dry Gulch Road and Crabapple Lane. 11 11#7 D -ln-jrl liM Phase Vlll consists of eight units on Lot 3, Vista Ridge *N, 1% Subdivision. These units are located at 1901, 1903, 1905, 1907,1941,1943,1945, and 1947 Wildfire Road. \« 7/7 The condominium map is consistent with the approved 4/Ltn # A development plan. ,/ tae,7$64 T m Budget. $280 application fee and recording fees were H..<Svil Tr,ki waived. Action. Approval of the Map of Vista Ridge Condominiums - Supplemental Map Phase Vlll. Town of Estes Park Public Works Engineering 11££50>' Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, gsievers@estes.org Memo TO: Honorable Mayor Baudek, Board of Trustees & Town Administrator Repola From: Project Manager, Greg Sievers & PW Director, Bob Goehring Date: January 9,2007 Re: Request to accept proposal - 2007 Engineering Services (Post Office Parking Lot & Fall River Trail) revised 1/9 Background: PW engineering staff often administers projects that are too large to handle in-house. Staff then contracts for consulting services. The Post Office parking lot and Fall River Trail Phase 4 are slated for construction in 2007 & 2008, respectively. The parking lot asphalt condition ranks as one of the poorest in the inventory, with a current PCI of 47. This phase of the Fall River Trail will start at Valley Road and extend approximately 4800' west. (1300' by others) The 2007 Budget contains construction funds for the complete reconstruction of the Post Office Parking Lot as well as half of the Trail work, which will extend into 2008 for completion. Construction bids will be returned to PW Committee following design and standard bidding procedures. A Request for Proposal (RFP) was sent to 5 consulting engineers and bids were returned on January 3,2007. Staff plans to bring on the consulting engineer immediately to design and also manage the construction of the parking lot for completion by Memorial Day. The Trail project will not begin until the Fall of 2007 and carry over into 2008. 1 Felsburg, Holt & Ullevig Prior Town services for school zone traffic master plan, Centennial, CO Too busy, (FHU) declined 2 Nolte Engineering Small local outfit, Fort Collins, CO No response 3 Landmark Engineering Provides material testing and design to Town & other local engineers, No response Loveland, CO 4 PBS&J Engineering Prior traffic engineering to CDOT, Greenwood Village, CO No response 5 Van Horn Engineering Prior Engineering Service to PW, Estes Park, CO $64,777.00 Budget/Cost: The 2007 Budget contains $20,000 for Design & Construction Management of the Parking Lot, (page 130, General Fund, Engineering acct: # 101-2400-424-22-02) and $70,000 for D/CM of Fall River Trail Phase 4 (page 237, acd # 220-4600-462-22-02) Recommendation: Staff requests to accept the low bid of $64,777 from VanHorn Engineering for the combined design & construction management of these 2 projects. VHE has a very good track record with PW. We also request to enter into contract immediately for consulting services for the 2007 & 2008 period. This will hopefully allow the fast-track" schedule on the Post Office parking lot reconstruction to be completed on time. < Town of Estes Park Public Vvorks Engineering £13-75>' Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers @estes.orq Memo TO: Honorable Mayor Baudek, Board of Trustees & Town Administrator Repola From: Project Manager, Greg Sievers & PW Director, Bob Goehring Date: January 9,2007 Re: Request to accept proposal - 2007 Engineering Services (Post Office Parking Lot & Fall River Trail) Background: PW engineering staff often administers projects that are too large to handle in-house. Staff then contracts for consulting services. The Post Office parking lot and Fall River Trail Phase 4 are slated for construction in 2007 & 2008, respectively. The parking lot asphalt condition ranks as one of the poorest in the inventory, with a current PCI of 47. This phase of the Fall River Trail will start at Valley Road and extend approximately 3000' west. The 2007 Budget contains construction funds for the complete reconstruction of the Post Office Parking Lot as well as half of the ~ail work, which will extend into 2008 for completion. Bids will be returned to PW Committee following design and standard -Didding procedures. A Request for Proposal (RFP) was sent to 5 consulting engineers and bids were returned on January 3, 2007. Staff plans to bring on the consulting engineer immediately to design and also manage the construction of the parking lot for completion by Memorial Day. The Trial project will not begin until the Fall of 2007 and carry over into 2008. 1 Felsburg, Holt & Ullevig Prior Town services for school zone traffic master plan, Centennial, CO Too busy, (FHU) declined 2 Nolte Engineering Small local outfit, Fort Collins, CO No response 3 Landmark Engineering Provides material testing and design to Town & other local engineers, No response Loveland, CO 4 PBS&J Engineering Prior traffic engineering to CDOT, Greenwood Village, CO No response 5 Van Horn Engineering Prior Engineering Service to PW, Estes Park, CO $64,777.00 BudgeVCost: The 2007 Budget contains $20,000 for the Design & Construction Management of the Parking Lot, and $60,000 for D/CM of Fall River Trail Phase 4. (page 130, General Fund, Engineering, acct: # 101-2400-424-22-02) Recommendation: ~taff requests to accept the low bid of $64,777 from VanHorn Engineering for the combined design & construction management of these 2 projects. VHE has a very good track record with PW. We also request to enter into contract immediately for consulting services for the 2007 & 2008 period. This will hopefully allow the 'last-track" schedule on the Post Office parking lot reconstruction to be completed on time. I , I ..''*' .r UN:: . 41%~$ 9 b '1' r 1 f*, 1 . In * I 90..# 0 . / 7 " .. f 1 4 . -.4.Wl . +'.1 0, - 1 ...4 a W '33 -- . , 6 - 4. A 4*1,2 @ U) >1 04 . ler - m I @ S 0 10 irills 2 3.1 "Z 1 2*C -/&. I - .01 00- E 55 ..1- 1,4.,, JofE C,4, , . 0 -0 .1 UJ 0,0 9 5%2 if 'S Q 1~ 1,4 1 M 0% M 1-1-1 & 0 4. 0 ,0 « i - Le t. 0 0 a. 4 :0 8 A ktr .1 i N > 8 2 - Ok v ¢8 . goic 0 4 0 - N CL 4 0 1 - . I '. 4 CN W~E A., 12 ' 4 8 r R A al DA=S 50' 2>:Al d..1 .09 -2.P%3 Post Offi Fall River Trail -Phase 4 PROPOSED DESIGN AREA L ,2 0 kJ . 3 : 4..D 'A'· 8. l' k *i. \ 4.1~. .itf.,. '/ n :rima~fil :, y zy .A<:~ -: 3» 9--+ 4.'. j.*VE,Fi I .1 1 '.fre . 4 4.<, ... '.r . '. I , 1. 1\4.% 4 33.-31*·11· 2 ~ f ¥ y · v.re., 2 5 4 | p::ribi, ., . . 11. 'd'Tli'/ 9 I: /:' 1, I 43 /3 ~14 .. '. 't , . , A IY '7 + 'a • '/ 14 .A il elf , i . I. 91· ti' 1.,1./ On Elkhorn Avenue and Fall River Road (Hwy 34/34-business) FROM: Valley Road west to Black Hawk Lodge - 4815' These portions are not in the construction contract reference map Greg Sievers S . Water Department - ESTES PARK Inter-Office Memorandum f~NWATER TO: Town Board From: Bob Goehring and Jeff Boles Date: January 9,2006 Re: 2006 Water Line Project - Construction Bids Background: The water line replacement project budgeted for 2006 is to replace an old existing 4" line that goes at an angle through properties next to building foundations and underneath one garage. This area is across Aspen Avenue, Birch Avenue and Landers Street to the corner of Landers Street and Columbine Avenue. Van Horn Engineering and Surveying was contracted for Design and Construction Management of this project and has received Bids for construction of this project. Bids Received: Brannan Construction $181,934.40 Kitchen and Company $149,927.14 EZ Construction $122,811.00 Budget Account: 503-7000-580-35-54 $150,000 was budgeted for construction of this project Recommended Action: Proceed with E-Z Construction with low bid for the construction of the 2006 Waterline Project and retain 20% for contingencies due to unknown rock quantities and number of sewer service line crossings. Adequate funds are available for the bid and contingency amount. L« E 1 06 0 1 = -C O.CO Zip-mig 1- ff¥ liT 0 11- 0 ' C\; E 11 1 8 --1 1 - - E f e I A m 3AV NadSV V' a - 4 L_ 0 m C E E 1 1 1.- 1 It - i f j 11 1 1 , i El it iv;2-,1 C , P 1 2 1 0 1 1 :. , 2 411 2 ' 1 3 . 1 1 -N 1 .: 1 1 , 5 1 0 1 i 6 1 : 2 9. ; 1 a . e 1 11 1 It 1 j 'i , f 1 -IN, 2 i $ b i , !? rt jil 1 1 1-0.'. .V Ar.=t E 1 1 i . - BIRCH AVE i il.I , , - 1, =/ 1 1 06 1.- · 1 r t . 7 f //fiE : . 1 1·E $ ' E.g ~.. i t ' £ 3 Im:. '1 =,8 ' 1 'r t 1 l\ 00 11 f : 2& r i [1- m 1 r Eli / ill 1 1 J -if -rp _i L . / u_) Ly 4 COLUMBINE AVE ... r .... 4- 1 I i Town of Estes Park Water Depattment - - Pave sez!s pue suo#8001 to eejueJerl6 plle,UMOUM iseq, s! Pelueseld Map Created on: Octo*r 2,2006 -2 AA 04% Acl 80!Ales B Se pep.Moid 'eoueAeAUOO le6 el '01 lou si deul ~7°J 12/i8/2006 12:05 9705868101 VAN HORN ENGINEERING PAGE 02 000©00 .00000=000000000 0 egoacIC!=000009000 0 8 @*0%0& Semtiall (NON•oN,e]NON = 88$32*28% g 0 cpi d N-,6- 2 -- ci <€ ¢4 - . Ir- 41- co-N € 05 0 *88880 CDOO 000 0 0000 0 '.39.9 000 0 0900 0 02~ 81%4 8 3§%§ M 74444* iQ --- 000=00 000000 8882.8888*8988099 9 1- 1208 9@*0*m i#*emigmme@immli.40 8. ¢4 4 N uf 16 r. fri- +CV. 4 h 10 1 N - Cll T~ .- 6/5 Ul 888888 0000000000000000 0 9000000000000000 9 ™-0 41* ig . 4 4 0 14: . 05 4 6 05 r- r< d ui- 44 4 r 1-- 0300{NU)00™cneecoo)NM 1.61 1- 4 e. m 79'°53' girgv) iQ 1 8@2888 @8888 8888888g888 Emin@R- 10%50*0%§*ME##2@ 4 0 -' g iff 9 . R N- U, - 71 -- d d 4, 4 N i Q g22ggg @21#8888eqclgqqq99 0 000(00000 0 Rd*WER -E ho 6%*MER,@Swi@%3 0 ZQ Dm 91» 00.-NN N - Al 1- re ™N--1 r O 5 E N' 5; 4 0 5 ™ An - N r - & 54:555 555513351&15555 > 3 00 EO .C 0. ==2 8@4 20., 0 U 2 iff ; - u %'~ ~ ~~ 1219 /055 2 ==11 ' ELE3 -% i f 9 6 1 0 8 =2 %2 EL 6 50.LU LL.1 ~ _Coeocofazo u-1= I i z & 9%111 W&&3:994{Figie#.62 86 3% O 00fCOLLILL166 &506;5*:0640201-,)-U-Z«N Or OfI 2 1*2 AMOUNT AMOUNT 00.9 Lg'DI- 02.2.. 00 0Z6'6 00 E€ 00'91 AS tpled .L lielidsv., (31008 .WE -O 6uipeiS} lualueAUcl sr,r~~~11 40180'641 ' DOSPL'ZZI 04'6£4'GLL 4 30¥d 018 1Vlo-LE]ne 1 Brennan trucljon Co. 4 ling 1 Kitchen Co. 9 0(rot 00-65'E 00-UO'-4 00 LLOK 00*004'Ct 00'00*El L NOUVZ,ligo ~~~TED Tr HILL STREET WATERLINE LOOPING PROJECT 1. 05ed n) service waterline Irenc 5':deep ¥3 95nld pue elemoo pue (133HS 1)(aN BES) EXCAVATION AND DEMOLITION MHOM 1 1Za 46/ 228b 12:05 9/05868101 VAN HORN ENGINEERING PAGE 03 t. 222% 233 tri 12 .fi Lfi Q~* $ 9, g 5&95 NWN ig -2 1 0000 9 999 8 8-8 ./9. E Q E Eggg 4 N tri 9- ig . 8888 8% i *Rgg *M %1 9¥,4.eM er al ™2 E E 8 288 Ne ~ 63 1- A Eg NOWN <<<< i MEEM 2k 0 3 E g e 0 Z ZE 8 -1 -00 -8 - 8322 &, =migm %5 I Em,-00 W U G 2.9 CONTRACT ITEM :S:fRE N AMOUNT AMOUNT AMOUNT 1 Brannan Conslruction Co. ' ~ E-Z Excavating Kitchen & Co. OVER SUBTOTAL BID FROM PAGE 1: 122,745 RAND TOTAL BID: 122,811. H[LL STREET WATERLINE LOOPING PROJECT Zeeed dion traffic signs'ROAD CLOSED" PAGE: FFIC CONTROL BID SHEET . Administration Memo To: Community Development Committee CC: Mayor Baudek and Town Trustees From: Randy Repola k Date: January 5,2007 Subject: Hermit Park Background The Town has been asked by Larimer County Parks and Open Lands to participate in the acquisition of the Hermit Park property on U.S. Hwy 36. Originally, staff recommended that any contribution from the Town include terms and conditions that provide for continued operation of Hermit Park and a dividend payment to the Town's Open Space fund. The County has agreed to a first right of refusal that would allow the Town of Estes Park to operate the properly should the County ever opt out. However, the County has declined to pay the Town any kind of interest or dividend on its contribution. The appraised value of Hermit Park is $8,700,000. Agilent has agreed to sell the property to the County for $6,500,000. The County has secured $700,000 from Great Outdoors Colorado (GOCO), $700,000 from the Estes Valley Land Trust, $4,700,000 from various County funds and the Town's contribution will be $400,000. K-Lynn Cameron from Larimer County's Department of Parks and Open Lands will be at the meeting to brief the Board on the status of the project. Budget The Town appropriated $400,000 from its Opens Space fund (220-4600-462.31-11) for this purchase. Action Staff requests final consideration of the $400,000 to be provided to the County for purchase of Hermit Park with the only condition being a first right of refusal to operate the property should the County ever cease to do so.