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Home My WebLink AboutPACKET Town Board 2005-11-08s 2 2.0 * F 'LE t AI Prepared 10/31/05 1 7 j15,2.j -C.;Â·*2 -' \24 -tji,i: 4Â£1;~?7 TOWN OF ESTES PARK WheÂ· i ">'â‚¬' ,et'. 4 - tsri-> . 56.- .. . e rAD Â· -./ :-14...e.5..: y*y'F .~4':*20Â·14-7 2-2-ff k:--r? ,;Â·'23<E'~.IP,9,Â·' . N.. RE,j.Â· 6-5Â·T'GÂ·hÂ·,h*a-*N.Â·.,II--' 122-.~44 4-7.?2~4.hj* 42, -1 32 44: 2..ji : The Mission of the Town of Estes Fark ie to plan and provide reliable, hi0h-value services for our citizens, visitore, and employees. We take 0reat pride eneurinG and enhancinG the quality of life in our community by being dood etewarde of public reeourcee and our natural eettine. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 8,2005 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 25,2005, Town Board Budget Study Session Minutes dated October 21, 2005 and October 28,2005. 2. Bills. 3. Committee Minutes: A. Public Safety, October 27,2005: Police Dept. 1. Segway XT - $ 7,394.00. B. Community Development, November 3,2005: Convention and Visitor Bureau: 1. Visitor Center Change Orders 1-5 - $10,844.17 - Contingency Fund. 2. ACTION ITEMS: 1. LIQUOR LICENSING: TRANSFER OF OWNERSHIP - FROM GREAT DIVIDE RESTAURANT CORP., dba HUNTER SMOKEHOUSE TO MARTY BONSER dba THE SMOKEHOUSE, Marty Bonser, 401 S. ST. VRAIN AVE.. HOTEL AND RESTAURANT LIQUOR LICENSE. Town Clerk Williamson. 1 Continued on reverse side 4 ./ 'I .6 2. SCHOOL RESOURCE OFFICER AGREEMENT BETWEEN PARK R-3 SCHOOL DISTRICT AND TOWN OF ESTES PARK - PRESENTATION. Chief Richardson. 3. 2006 CONVENTION AND VISITOR FEE SCHEDULE. Business Development Director Pickering. 4. PUBLIC HEARING - FALL RIVER SECOND. THIRD AND FOURTH ADDITIONS ANNEXATION REQUEST - RESOLUTION #22-05 & ORDINANCE #13-05 - PUBLIC HEARING. Business Development Director Pickering. 1. Mayor- Open Public Hearing 2. Staff Report 3. Town Attorney White read Resolution #22-05 and Ordinance #13- 05. 4. Public Testimony 5. Mayor - Close Public Hearing 6. Motion to Approve/Deny. 5. PUBLIC HEARING - 2006 BUDGET - ADOPTION. Finance Officer McFartand. A. Highway User's Trust Fund. B. Resolution #23-05 - Setting the Mill Levy. C. Resolution #24-05 - Adopting the 2006 Budget. D. Resolution #25-05 - Appropriating Sums of Money. 6. TOWN ADMINISTRATOR'S REPORT. 7. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. NOTE: The Town Board meeting scheduled December 27, 2005 has been cancelled. 2 1 I , Town of Estes Park, Larimer County, Colorado, October 25,2005 - Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall said Town of Estes Park on the 25th day of October, 2005. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Richard Homeier Lori Jeffrey-Clark Chuck Levine Wayne Newsom Also Present: Randy Repola, Town Administrator Jackie Williamson, Town Clerk Gregory A. White, Town Attorney Absent: Trustee Bill Pinkham Mayor John Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. Police/Communication Presentation on Are you ok? (RUOK?): Chief Richardson and Support Services Manager Bartram reported the Police Department has purchased the RUOK? program to aid the senior population and citizens who would like daily checks. The program uses a computerized calling system to check on those that have registered at a time of day set by the registrant. These calls will be made the same time each day, and if the proper response were not received a police officer would be sent to check on the registrant. This system would also allow the Police Department to provide messaging to local businesses on potential crimes, i.e. bad checks, credit card fraud, etc. The Police Department is currently in discussions with Larimer County Sheriffs Dept. to provide this service for those individuals outside of town limits. There is a question of liability that needs to be resolved. PUBLIC COMMENT. None. TOWN BOARD COMMENTS. Mayor ProTem Doylen reviewed the establishment of occupation/business licenses in the Town. She stated the money generated from these licenses is used to promote the community. The license fees protect the local business community by precluding businesses from setting up temporary businesses during the tourist season. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 11, 2005, Town Board Budget Study Session Minutes dated October 7,2005 and October 14,2005. 2. Bills. 3. Committee Minutes: A. Utilities, October 20,2005: 1. Purchase one-ton flatbed/utility truck $44,417, Budgeted. 4. Estes Valley Planning Commission Minutes dated October 18, 2005 (acknowledgment only). I , /1 1 r Board of Trustees - October 25,2005 - Page 2 It was moved and seconded (Doylen/Levine) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all the following Consent Agenda Items: 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP: 1. Supplemental Condominium Map #2, EPCO Condominiums, Units 15 & 16, Lot 1 EPCO Condominiums, EPCO, Inc./Applicant. B. REZONING: 1. Rezoning from RM - Multi-Family Residential to E - Estate zoning, Robin Meadow Subdivision, Lots 2 & 3, Resubdivision of Lot 1, Seifert Addition, Fred Wojcik/Applicant. C. VESTING PERIOD EXTENSION: 1. Shepherd of the Mountain Lutheran Church Special Review 02- 03, Lot 2 Good Samaritan Subdivision, Shepherd of the Mountain Lutheran Church/Applicant. There being no public testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Doylen/Levine) the Planning Commission Consent Agenda be approved, and it passed unanimously. Don Mangler questioned the vesting period extension for the Shepherd of the Mountain Lutheran Church. Planner Shirk stated the extension of the vesting period would be for 2 year and expire on October 25,2007. 2. ACTION ITEMS: _ 1. LIQUOR LICENSING - TRANSFER OF OWNERSHIP FROM SEABEAR, INC., dba FIRESIDE GRILL TO SCHUCK-EMS OYSTER HOUSE LLC dba SCHUCK-EM OYSTER HOUSE, HOTEL AND RESTAURANT LIQUOR LICENSE. 361 S. ST. VRAIN AVE. Town Clerk Williamson presented the application, confirming that required T. I.P.S. Training has not yet been confirmed by the Applicant. Donna King/Applicant was present. Trustee Levine noted that the Board takes liquor licensing very seriously, T.I.P.S. training is important, and utmost care must be given to ensure underage patrons are not served. Ms. King stated all patrons are carded prior to serving alcohol. It was moved and seconded (Newsom/Doylen) the Transfer of Ownership Application filed by Shuck-ems Oyster House LLC, be approved, and it passed unanimously. 2. ESTES PARK CHAMBER OF COMMERCE LAWSUIT. Attorney White reviewed the case filed by the Estes Park Chamber of Commerce in 2004 regarding the validity of the formation of the Estes Park Convention and Visitors Bureau (EPCVB) by the Town. On October 3, 2005 Larimer County District Court Judge Dave Williams issued his ruling stating the Town had the statutory authority to establish the EPCVB and the Town acted appropriately in establishing the EPCVB. In a separate ruling the Judge found that the Town did not have the right to request or impose a 2% fee based on revenues for businesses located outside town limits to become members of the EPCVB. The Town has until October 31, 2005 Board of Trustees - October 25,2005 - Page 3 to file an appeal of this ruling. Attorney White stated there is legal doctrine in Colorado establishing the right of the collecting authority to keep collected funds even if the act is found unconstitutional. He suggested the Town return the fees collected and not file an appeal to the ruling. Discussion followed, and it was moved and seconded (Doylen/Levine) the ruling by District Court Judge Dave Williams by accepted and the fees collected from out of town businesses returned, and it passed unanimously. Administrator Repola stated the businesses have been identified and refunds will be sent this week. 3. TOWN ADMINISTRATOR REPORT 1. Street Sign Replacement Project: Replacement of signs along main intersections and arterials has begun. This project should be completed by the end of November. Trustee Jeffrey-Clark questioned if the old signs could be used as a fundraisers. 2. Budget Study Session: The fourth and final session would take place this Friday, October 25: Community Service Grants would be the first item on the agenda. Whereupon Mayor Baudek adjourned the meeting at 7:35 p.m. John Baudek, Mayor Jackie Williamson, Town Clerk ,, RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 21, 2005 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 21St day of October, 2005. Committee: Mayor Baudek, Trustees Doylen, Homeier, Jeffrey-Clark, Levine, Newsom and Pinkham Attending: All Also Attending: Town Administrator Repola, Finance Officer McFarland, Clerk Williamson Absent: None Mayor Baudek called the meeting to order at 8:30 a.m. 2006 BUDGET PRESENTATION - RELATED FUNDS, ENTERPRISE FUNDS, AND OTHER FUNDS. Dir. McFarland handed out updated budget sheets that included all changes to date within the General Fund. â€¢ Museum Special Revenue Fund: Dir. Kilsdonk noted O&M increases are due to three major projects for 2006 - exhibit improvements, lighting system and security system. An oral history program will be funded in 2006 with an NEH grant and the mayor's contingency. Sales continue to grow in the new bookstore since the remodel and the addition of credit card sales. Coordinating with the CVB to merchandise products in the new Visitor Center. Hydro plant programs and tours continue to grow. â€¢ Senior Center Special Revenue Fund: Dir. Mitchell reviewed the fund, potential County funding, and the lack of grant money (United Way). Personnel expenses include $2,000 for the addition of a van driver, which will be reimbursed by the users of the service. â€¢ CVB: Administrator Repola stated $90,000 would be transferred from the General Fund to cover a short fall in this account for 2005. â€¢ Communications. 2006 budget reflects a 2% decrease from the 2005 budget. Mgr. Marsh reviewed major changes in the budget: print budget, personnel costs, and market research. Phone answering line item will be renamed to phone answering service (800 number). â€¢ Visitor Center. Mgr. Marsh reviewed the budget line items. The 2005 budget included the Lure piece and postage and the development of a referral system that will not be repeated for 2006. A *** will be added to the data processing software/equipment line item. The Visitor Center purchases merchandise to be sold on site and includes branded material, calendars, postcards, magazines and items from the nature association. Retail sales of $25,000 will be added to the revenue line item for 2006. A new 2006 fee structure will be proposed for the collection of fees from businesses located outside town limits and are reflected in the revenue for this fund. A discussion followed on the tools used to determine the effectiveness of the marketing program. For every marketing dollar spent $3 are spent in Estes Park. â€¢ Group Sales & Marketing. $4,000 has been transferred from the 2005 budget to the 2006 budget under Materials/supplies/postage for a group brochure that was delayed a year. Miscellaneous revenues include , RECORD OF PROCEEDINGS Town Board Budget Study Session - October 21, 2005 - Page 2 website fees and marketing fees for the citywide conventions. 2006 marketing program will focus on family reunions and wedding shows. , Special Events. Discussion was heard on: â€¢ Entertainment: 2005 budget increased with the Town providing more funding than expected for the fireworks display on July 4~h The American Legion will again sponsor the event in 2006. â€¢ Rooftop Rodeo: Committee has asked to increase the purse money for 3 of the events in 2006, which would increase stock fees. The increased fees would be recouped by increasing the ticket prices. â€¢ Shoulder Season: Discussion was heard on funding shoulder season activities. â€¢ Scottish Fest: Staff will contact Dr. Durward to obtain sales tax collected during the event. â€¢ Heritage Festival: $2,000 will be added to the budget. Mayor Baudek announced a 10-minute recess at 9:55 a.m., and the meeting was reconvened at 10:05 a.m. â€¢ Conference Center: In 1989, the Town entered into a 50 year lease agreement with the Holiday Inn in which the Holiday Inn pays the Town $21,000 for property tax. Staff will review this agreement to determine how the revenue is tied to property tax and if it is a fixed amount for the life of the lease. 0&M includes the maintenance of all public areas and includes replacement of carpet for the facility in 2006. Town pays for utilities, insurance and property taxes for the center. â€¢ Transportation: Administrator Repola discussed the potential shuttle system downtown for 2006. The RMNPS has played an integral role in coordinating the effort. Funds will be placed in a special revenue or enterprise fund in the amount of $125,000 for this pilot program. â€¢ Business Development: O&M includes $10,000 for the Northern Colorado Economic Council (NCEC), a 5-year program to coordinate economic development in our region. Estes Park joined the NCEC in 2005 to promote job creation in Larimer County and market our region locally and nationally. The Northern Colorado economy has been an indicator of Estes Park's economic health in the past. â€¢ Light & Power Fund: Dir. Linnane updated the Board on issues from the previous study session (1) Cost to purchase brush grinder $30,000. Staff recommends leasing the first year at $4,000 with lease payment applied to purchase price. There would be an additional $1,000 in maintenance cost per year. (2) Hybrid cars cost approximately $28,000 for a sedan, which is $10,000 more than the town currently pays. Dir. Linnane reviewed the fund, noting the following budget highlights: â€¢ Electric Rate Increase of 2.5% included for 2006. â€¢ Mary's Lake Substation Master Plan - $75,000. â€¢ Tree trimming project - $70,000. â€¢ Training budget increased. â€¢ Fund balance 10% increase from 2005. â€¢ Transfer to General Fund decreased from 9.5% to 9%. â€¢ Water Fund: Dir. Linnane reviewed budget comments, and highlights included: â€¢ Water line replacement projects - $150,000. â€¢ MIOX Technology System (liquid chlorine) to be produced instead of chlorine gas currently in use. â€¢ 2005 Fund Balance ahead of estimates for 2006. â€¢ Water supplies have continued to increase. â€¢ Park Entrance Estates: This fund consists of construction related improvements and debit service. Bonds mature in 3 years with an assessment on those properties. RECORD OF PROCEEDINGS Town Board Budget Study Session - October 21, 2005 - Page 3 Administrator Repola stated Community Service grants would be the first agenda item at the next meeting. The next Budget Study Session is scheduled October 28th, 8.30 a.m. - 11:30 am There being no further business, Mayor Baudek adjourned the meeting at 11:37 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 28,2005 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 28th day of October, 2005. Committee: Mayor Baudek, Trustees Doylen, Homeier, Jeffrey-Clark, Levine, Newsom and Pinkham Attending: Mayor Baudek, Trustees Doylen, Jeffrey-Clark, Levine, Newsom and Pinkham Also Attending: Town Administrator Repola, Finance Officer McFarland, Clerk Williamson Absent: Trustee Homeier Mayor Baudek called the meeting to order at 8:30 a.m. 2006 BUDGET PRESENTATION - OTHER FUNDS. COMMUNITY SERVICES FUNDING REQUESTS (General Fund). The Community Service funding including Museum and Senior Center has increased since 1996 from $200,000 to $800,000 for the current budget year, which equates to 7% of the General Fund. Funding levels for 2006 were reviewed. Funding levels are not a guarantee of funding in future budget years. Mayor Baudek and Trustee Levine reviewed all grant applications in detail, and provided recommended funding levels to staff. Funding requests were categorized as follows: ORGANIZATION 2006 BUDGET Arts & Education: $11,000 Chamber Music Festival, $2,500 Art Center, $2,500 Community Jazz Concert Series, $2,000 Estes Village Band, $1,250 Oratorio Society of Estes Park, $1,250 Cultural Arts Council of Estes Park, $1,500 Transportation: $26,800 Door to Door Transportation Service, $26,800 School District: $3,000 Child Care Program, $3,000 Housing: $242,200 Estes Park Housing Authority, $234,700 Habitat for Humanity, $7,500 E. V. Public Library District $27,600 Youth: $50,670 Cub & Boy Scout Program, $3,000 Estes Valley Investment in Childhood Success, $32,000 Estes Learning Place, $3,000 Partners of Estes Park, $5,000 Non Profit Resource Center, $3,000 PACK, $7,500 a RECORD OF PROCEEDINGS Town Board Budget Study Session - October 28,2005 - Page 2 ORGANIZATION 2006 BUDGET Food Tax Refund $20,500 Human Services: $50,670 Crossroads, $22,500 E.P. Salud, $20,500 Radio Reading Service, $500 E.V. Multicultural Connections, $4,670 Options for Healthy Living, $2,500 Sister Cities Int'I. Conf. Student Participation, $9,900 $9,900 Partnership of EP Research should be updated to read Estes Valley Non- Profit Resource Center. Trustee Doylen questioned the reduced funding for E.V. Multicultural Connections and their current status. Administrator Repola advised the organization would continue to provide English education to the non-English speaking community. The organizations funding was reducdd based upon spending levels of last year. Trustee Doylen requested staff review the status of the organization. Comments to the Town Board are summarized below: Janice Newman/EVICS Board President - Working in connection with Larimer County Early Childhood who provided 22% of the 2006 operating budget. The organization will help coordinate other childcare organizations within the valley. The money received from the Town will help EVICS serve the community with grant funding to be pursued for future operation costs. Nancy Stevens/EP Music Festival - Thanked the Board for past funding. The organization received a large one time only donation this past year, which is reflected in the budget. The group was seeking support for the concert on the July 4~h holiday at Performance Park. Fr. Rorex/Crossroads Ministry - A considerable portion of the funding received from the Town goes towards services in Estes Park. The largest sum is spent on medical care at the Salud Clinic. Estes Valley Multicultural Connections Board has split with half the Board resigning, and the Executive Director has been given notice. The organization will not operate through the winter; however, services will continue spring of 2006. Doug Frisbie/Salud Foundation - The foundation did request the same funds as the previous year; however, additional funds are need since the foundation runs on a deficit each year. The Town funds would not go towards the new facility and would be used for services. State funds for indigent care may be cut if Referendum C fails. Trustee Doylen recommended consideration be given toward funding the Salud Foundation an additional 10%. Lloyd Scott/Chamber Music Society - The Society spohsors the Chamber Music Festival every September. All funds are donated or collected from ticket sales. He thanked the Board for their continued support. Eric BlackhursVEPHA Chairman - Thanked the Town for its ongoing support of the Housing Authority. EPHA is committed to decreasing their needs from the Town and is working toward self-sufficiency. Frank Shavlik/E.V. Non-Profit Resource Center - Thanked the Board for funding and reviewed their role in offering guidance in grant applications, training, etc. to enable non-profit groups to become financially independent. He stated the Board should meet with the 4 , RECORD OF PROCEEDINGS Town Board Budget Study Session - October 28,2005 - Page 3 Board of Multicultural Connections to review their needs. The organization is an important group that should be funded. Kay Rosenthal/Options for Healthy Living - Questioned if this years funding could be used for the Parish Nursing Home. This years project will include a program "Vial of Life". All medical information would be posted on the outside of an individuals refrigerator for easy assess in case of an emergency. The Board confirmed the funds could be used for both programs. Ron Wilcocks/Cultural Arts Council of Estes Park - CACEP will be sponsoring Art in the Park summer of 2006. Jim Thompson/Sister Cities Organization Vice President - Funding would be used to send youth (high school junior through college freshman) to the International Convention to be held in Washington DC. The organization is working towards becoming independently funded. Those youth that attend the conference provide a presentation to the Board and write newspaper articles regarding their experience. Ted Synder/Oratorio Society of Estes Park - Thanked the Board for past and current funding. Concluding all public comment, the Board expressed their appreciation to all those in attendance, noting their good work in the community. Mayor Baudek declared a recess at 9:12 a.m. The meeting was reconvened at 9:17 a.m. CATASTROPHIC LOSS FUND. This fund provides $2 Million in working capital for unforeseen losses not covered by insurance. Trustee Levine stated concern that additional revenue is not being placed in this fund and the Board needs to be mindful of potential needs in the future. MEDICAL INSURANCE INTERNAL SERVICE FUND. Finance Officer McFarland reviewed the purpose. The Town has a partially self-funded medical plan with a $5,000 stop loss. The current fund also contains a post employment benefit for qualifying retirees. IMA brokerage service fee and an actuarial study required by GASB 45 are included in the expenditures for 2006. The renewal for 2006 includes slight increases in the medical and dental; however a change is life insurance providers decreased costs by 36%. FLEET MAINTENANCE INTERNAL SERVICE FUND. This fund tracks cost through work orders with costs recovered by charging the appropriate user/department. Personnel services will increase in 2006 due to full staffing. Staff is estimating a $25,250 operating deficit for the 2006 budget that would be covered by fund balance. Staff will determine how to track the depreciation of the proposed Segway to be purchased by the Police Department. Discussion followed on the decreasing fund balance and the potential need to raise rates to maintain fund balance. Staff was directed to establish the needed fund balance. VEHICLE REPLACEMENT FUND Funds are transferred from each department with vehicles to fund depreciation of current vehicles and accumulate funds for the replacements of those vehicles. 2 vehicles (dive truck and water truck) have been purchased with this fund. Staff will evaluate the target fund balance for the total accumulated depreciation of all vehicles and include as a comment within the fund. POLICE PENSION/FIRE PENSION FUNDS. Police: There is one surviving spouse receiving a benefit of $214/mo. This fund was closed to new enrollment in 1988. , RECORD OF PROCEEDINGS Town Board Budget Study Session - October 28,2005 - Page 4 Fire: An actuarial study was conducted in 2005 at a cost of $6,000. Staff will note study under budget comments and provide detail information regarding the decrease in 0&M. FOSH. Administrator Repola advised staff would contact Thorn Associates to update drawings for the proposed theatre at the Stanley Fairgrounds. AMS would be contacted to provide an updated study on the cost to operate the proposed facility. $30,000 line item will be added to O&M for this study. Accurate costs need to be established prior to requesting a mill levy increase for operations. If the theatre is not deemed feasible in 2006, the funds will be donated to a non-profit organization to support the arts. EMPLOYEE BENEFITS. This fund provides for employee recognition, motivation and events (annual picnic and Christmas party). Employee cash incentive of $50.00 will be replaced in 2005 with a choice of clothing items available. This program will be eliminated in 2006. INFORMATION SYSTEMS TECHNOLOGY INTERNAL SERVICE FUND. This fund is new for 2006 and will provide computer information system support to the Town of Estes Park government. Mgr. Mahany will provide assistance in establishing a work order system similar to fleet maintenance. Cost will be charged to each department based on the number of units. Services provided by this fund include computer maintenance, security services, copiers, audiovisual systems, optics, wireless vehicle equipment, and network support and infrastructure. The computer technology advisory team has suggested an audit be performed on the system to determine redundancy and security. $7,500 will be added as a line item to O&M for this study. COMPENSATION. Administrator Repola distributed a memo regarding COLA, merit and bonus allotment for 2006. Staff has reviewed other local municipalities: Fort Collins 5.9% increase (1.9% COW\, 4% merit) and Loveland 3.5% merit with no COLA. Staff proposes a 1.7% COLA, 1.2% merit, and 1 % one time bonus. Discussion followed on updating the market study, a focus on grades lower than 60, concerns the salaries could fall behind other communities in the future, timing of reviews i.e. quarterly, hire date, first of the year. Staff was directed to (1) emphasize merit increases for grades below 60 and bonuses for 60 and above, and (2) retroactive merit increase. MISCELLANEOUS. Transportation Fund: Administrator Repola advised an additional Enterprise fund would be created to track transportation expenses. This fund would be presented at the November 8th Town Board meeting. There being no further business, Mayor Baudek adjourned the meeting at 11:10 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, October 27,2005 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 27th day of October, 2005. Committee: Chairman Newsom, Trustees Doylen and Homeier Attending: Chairman Newsom and Trustee Doylen Also Attending: Town Administrator Repola, Chief Richardson, Chief Dorman, Deputy Clerk Schares Absent Trustee Homeier Chairman Newsom called the meeting to order at 8:00 a.m. POLICE DEPARTMENT. The agenda was modified adding the Town Pedestrian Crosswalk Study as an Action Item. School Resource Officer Agreement between Park R-3 School District and the Town of Estes Park - Request Approval. Chief Richardson stated finalization of the working agreement between the Town of Estes Park and the Board of Education Park School District R-3 is complete. Town Attorney White and Park School District R-3 attorneys have reviewed and concurred with the terms of the presented agreement. This completes the last step before implementing the School Resource Officer (SRO) program in the Estes Park Schools starting January 2,2006. Officer Reeves will be the SRO and his salary will be paid by the Town. Staff recommends approving the agreement for signature by Mayor Baudek. The Committee recommends approval of the agreement and would encourage feedback from Officer Reeves and from the school principals. Segway Purchase - Request Approval. Chief Richardson advised beginning in 2006 the Police Department will no longer provide Community Service Officers (CSOs) in the downtown area as in the past during tourist season. The Police Department will continue to provide a presence in the downtown area with one Master Police Officer and one Seasonal Parking Enforcement Officer. Their duties and responsibilities are outlined as follows: 1. Provide assistance to local businesses. 2. Manage traffic flow when deemed necessary. 3. The CSO will perform parking enforcement in all timed Municipal Parking Lots and signed areas. (With the help of the Clancy Parking System to be discussed at a future time). 4. The assigned police officer will provide all police services in the core downtown (specifically all of Elkhom and all of Moraine to the Piccadilly Shops). 5. Provide assistance to visitors as needed. 6. Patrol all the trails and parks in the downtown area. These primary responsibilities allow the department to provide continued services that the public has grown accustomed to while maintaining a high quality of service with less staff. In order to provide these direct services in a timely manner, the Segway Human Transport Device is proposed as an alternative mode of transportation. RECORD OF PROCEEDINGS Public Safety Committee - October 27,2005 - Page 2 Due to the versatility of the Segway (Special events, parades, downtown patrol, bike path patrol, Riverwalk patrol, parking enforcement etc.) staff recommends purchasing one Segway XT for the Police Department from Segway of Northern Colorado, a locally owned and operated business in Estes Park. The Committee recommends the purchase of one Segway XT in the amount of $7,394.00. Town Pedestrian Crosswalk Study Follow-up - Request Approval to Remove Crosswalks. Officer Schumaker presented a comprehensive study on pedestrian safety and the affects pedestrians have on traffic accidents from 2001 to present. The results of this 2005 study are reviewable in the Zone Initiative Report completed by Master Police Officer Schumaker. The report identified that over a five-year period (2001-2005), 266 accidents were reported of which, 18 accidents involved pedestrians. 6.7% of all downtown accidents are pedestrian related. The study identified 77.7% of auto-pedestrian accidents occur at two downtown mid-block crosswalks (Elkhorn/MacGregor) and (Moraine/Wiest). Endemic to both locations is poor visibility for the traveling motorist, no early warning device to motorists, and heavy traffic volume during the tourist season. Staff recommends immediate removal of the signs at Elkhorn/MacGregor since this location represents 50% of all auto-pedestrian accidents. As part of the removal process staff recommends installing crossing barriers on the northwest corner of the intersection and at the south curb location, to include curb replacement for the north and south curb lines. Furthermore, with the removal of the pedestrian signs from this location staff recommends a one-year study of Moraine/Wiest crosswalk to assess the need to retain pedestrian crossing at this location. The Committee supports the study and recommends the item be presented as an action item for full discussion at Town Board in November. Reports: CACP Accreditation Status: Chief Richardson reported the Colorado Association of Chiefs of Police (CACP) conducted a professional accreditation assessment last month for the Estes Park Police Department and as a result the Police Department has been recommended to have CACP Accreditation. Are You Okay Program (RUOK?): Chief Richardson reported that the program is up and running and the Police Department will be actively seeking participants. Update on Town Employee ID System: The Larimer Co. Sheriffs Department has donated a printer system to the Town for the ID card system. The software and supplies have been purchased for approximately $1,000. FIRE DEPARTMENT. Slash Collection Site - Request Approval. Chief Dorman stated Larimer County, Colorado State Forest Service and the Estes Park Volunteer Fire Department have combined efforts in the last few years to promote wildfire mitigation work. This mitigation work, performed by homeowners, is to lessen the effects of a wildfire on private property and forests in our area. The interest from property owners toward this effort has been exceptional, although one concern keeps recurring, "what can be done with the slash, it's too expensive to take it to the landfill." A slash collection site pilot project was implemented in the fall of 2003 and has been a huge success. The Estes Park Volunteer Fire Department applied for, and received, a 50/50 matching Wildfire Mitigation Grant for a collection site from Larimer County. This grant provides $3,100 to hire a contractor to chip/grind the slash and remove the material. The Town's match would be made through in-kind services, i.e. providing a collection site and firefighter labor at the collection site and the use of a front-end loader, for a day, to help remove RECORD OF PROCEEDINGS Public Safety Committee - October 27,2005 - Page 3 the material. Chairman Newsom questioned using the slash for mulch. Chief Dorman will advise at the next Public Safety meeting. Staff recommends opening a collection site on the Fairgrounds property, the drop off area would be fenced off and behind a gate. Fire Department personnel would monitor the site which would be open on Saturdays from 9:00 a.m. - 3:00 p.m. with the dates to be announced in the spring of 2006. The Committee recommends using the Fairgrounds property as the collection site for slash in the spring of 2006. Reports: The Dive Rescue Truck Delivery: Chief Dorman reported the truck is here and has already been of use. Fire Safety Trailer Delivery: The funding for the trailer was provided by a FEMA grant. The trailer does not have all the signage and equipment needed at this time, but it has been used. It represents a home and can represent a fire. The Fire Department will be organizing some educational programs in the future. There being no further business, Chairman Newsom adjourned the meeting at 9:06 a.m. Suzy Schares, Deputy Town Clerk . RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, November 3,2005 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 3rd day of November, 2005. Committee: Chairman Doylen, Trustees Levine and Pinkham Attending: All Also Attending: Town Administrator Repola, Directors Pickering, Kilsdonk, Mitchell and Joseph and Deputy Clerk Schares Absent None Chairman Doylen called the meeting to order at 8:00 a.m. CONVENTION & VISITORS BUREAU Visitors Center Change Orders - Request for Approval. Director Pickering explained the change order requests for the Visitors Center. The following changes are being requested: Change order #1 Credit ($604.95) Drain tile credit #2 Increase $921.05 Concrete pier support #3 Increase $ 4,794.91 Add rear stairway #4 Credit ($2,072.00) Sewer tap #5 Increase $ 7,805.16 Concrete walks, storm water The total cost of the change orders is $10,844.17, leaving a balance of $19,155.83 in the contingency fund. Dir. Pickering stated the construction has been held up due to construction materials being backordered. He explained additional change orders are forthcoming. Staff recommends approval of change orders 1-5. Concluding all discussion, the Committee recommends approval of the change order requests from Dallman Construction totaling $10,844.17 to be funded by the contingency fund for this project. Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Communications â€¢ Group Sales and Marketing â€¢ Special Events - No Report â€¢ Business Development - No Report SENIOR CENTER Senior Center Van Gift From Estes Park Senior Citizens Center, Inc. (EPSCC)- Request Approval. Director Mitchell explained extensive research has been performed by the Board of Directors of the EPSCC and Town staff regarding a one time cash donation to purchase a 15-passenger handicapped accessible van. The van will cost $60,000 to $70,000 and the Senior Center Board is prepared to donate a 100% of the cost, or a 50% cash match contingent on a 50% grant from a private foundation. A 10-year depreciation/replacement account and operation/maintenance costs will be funded by passenger fees. The Memorandum of Understanding allows the Town to sell the van within two years if the Town feels the program is not working. The proceeds of the sale would be returned to the EPSCC. Staff recommends approval of the one time cash gift for the purchase of the van. After further discussion, the Committee ' S RECORD OF PROCEEDINGS Community Development - November 3,2005 - Page 2 recommends acceptance of the cash donation for the purchase of a van. Senior Center Van Purchase- Request Approval to Solicit Bids. Staff recommends gathering formal bids for the purchase of a 15-passenger handicap accessible van. Concluding all discussion, the Committee recommends staff be authorized to solicit bids for the purchase of a van and return for final approval. Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Museum Monthly â€¢ Senior Center Monthly COMMUNITY DEVELOPMENT Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Estes Park Medical Center Plan Review & Inspection. - Chief Building Official Birchfield informed the Committee on the impact the improvements to the Estes Park Medical Center would have on the Building Department. He stated staffs work load would double for plan review and inspections. Hospitals have Federal and State requirements that exceed local building code requirements; therefore, Staff will make recommendations to outsource plan reviews, inspections, and other design professionals as needed. Staff will begin discussion with the Hospital and will report back to the Committee. â€¢ Activity and Budget Summaries MISC. There being no further business, Chairman Doylen adjourned the meeting at 8:43 a.m. Suzy Schares, Deputy Town Clerk July 8,2004 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE TOWN CLERK. Will present the application and confirm the following: 0 The application was filed November 1, 2005 E The Town has received all necessary fees and hearing costs. 0 The applicant is filing as an Individual 0 There is a police report with regard to the investigation of the applicant. E Status of T.I.P.S. Training: X Unscheduled Scheduled Completed MOTION: Move the Transfer Application filed by Marty Bonser , doing business as THE SMOKEHOUSE for a Hotel and Restaurant License be approved/denied. Estes Park Police Department Memo TO: The Honorable Mayor Baudek and Board of Trustees From: Lowell Richardson, Chief of Police CC: Randy Repola, Town Administrator Date: November 8,2005 Re: School Resource Officer Agreement Town of Estes Park and Board of Education Park School District R-3 Background Finalization of the working agreement between the Town of Estes Park and the Board of Education Park School District R-3 is complete. Town Attorney White and Park School District R-3 attorney's have reviewed and concurred with the terms of the presented agreement. This completes the last step before implementing the School Resource Officer program in the Estes Park Schools starting January 2nd, 2006, BudgeUCosts None for this phase Recommendations Staff recommends approving the agreement for signature by the Mayor of the Town of Estes Park. 1 Memorandum Town of Estes Park Date: November 8,2005 TO: Honorable Mayor Baudek & Town Trustees From: Tom Pickering, Estes Park Convention & Visitors Bureau Re: Proposed 2006 Convention & Visitors Bureau fees Background: The 2005 CVB policy advisory committee would like to recommend to the board that you adopt the following changes to fees from 2005: Service: 2005 2006 Web Enhancement $350 $350 Additional web listings $150 $150 Book Now Button Free $50 Leads $200+$10 unit 200+ 1$10 unit Brochure rack 4" x 9": $150(add $50) $150 (additional $50) Brochure rack 9" x 9": $150 (add $50) $300 (additional $100) Group Leads $250 $250 Additional group categories $50 $50 Out of Town members 2% Non Accommodation Businesses 2 times business license fee. Accommodations: $40 per unit with a minimum of $200, not to exceed $2,000. Campground RV Parks: $10 per space with a minimum of $200, not to exceed $1,000. BUDGET: Expected revenues of $35,000. ACTION : Approve 2006 fees Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Planner IRUS Date: November 8,2005 Subject: Fall River Second, Third, and Fourth Additions Background. In the spring of 2004, the Town Board directed the Business Development Director to begin offering an annexation package to businesses out of the Town Limits. In April 2005, the Town Board voted to disapprove the Fall River annexations because the Fawn Valley condominium association opted out after the process had begun. The annexation plat has now been redrawn, and proper notification made. The annexations total 23.15 acres of land, all but 1.22 acres zoned for accommodations use. Community Development Staff recommends the current zoning be retained for each parcel. Budget. The cost has been budgeted for in the Community Reinvestment Fund. Action. Staff finds: 1. This request complies with Eligibility for Annexation standards set forth in C.R.S. 31-12-104, more specifically: 2. This request complies with Limitations standards set forth in C.R.S. 31-12-105 3. An annexation election is not required under C.R.S. 31-12-107(2). Therefore, Staff recommends APPROVAL of Fall River Second, Third, and Fourth Additions. '0 '1 4,~ U" bj AÂ¥J . UV~M '1~P. r.,U .,4ullu ./. (U'V tif' K)/ 'Mull ! 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R N ./ 0 -0 9 b abilitdi 2\ 88: 2.f J - 6 0.: 1 D' h. : 2 *Â¥m %% 1 f J :4 SOE "*i %26 & 1 82: :% 0 56 41 NÂ© W CO W} *21*4 8 E de .:r i k k h .Pll \wl .6 - 62/Im45 2 2 1== - f .1 VE: \ 9 1 DI k 441?93, P 14 - C 4 38* 1 y 1 - r 1001 -im Z L P Â° tw Eli : 41 1.8 0 A i Eli M.31 2Â¢5 , - r. 1~aff I . 0 R LL 0 I 0 r' CE ro a 2 I a f f . I WX I . 07 J k N /0 :9 .& L C> 08 ms . 0 R 96 0 9Â£,4 0,9 4% 2145 F./ *1 ?i i~i~~:iii;~i:~iili ,* ~ ..0 -1. i D 2k <&621\ \ tÂ°/4.\ -3 3:18,8 - -- : 21 (M.Â£Â£.000) -2~râ€¢5na-e,i S*t SURVEYOR'S NOTES, FALL RIVER FOURTH ADDITION 15 i....0 1,4 T : . n 16 *C. FINC â„¢[ O TO THE TOWN ESTES PARK, BEING LOCATED IN 1 /4 OF SECTION 16, TOWNSHIP 5 Â£ .Er -iÂ·,6. .,Cm..... .... MS .Al OF 30 9 31 kil j /~cdÂ¥0 OUSVId Â·931-11 37| M 92\ Mwylo .-01 ON AVMH911-1 -S-n Ezooo, NORTH, RANGE 73 WEST OF THE 6TH P.M., LARIMER COUNTY. COLORADO 1/16 SECTION 16 0 FIN ... Â¥ON'MENTATION (AS 4 *BAR WITH ' 01*~ETER 01CATES WITNESS CORNER OR CALCULATED .M. WlNUUENTATION (AS I ./ -EOED 'UENSIONS -7-7-7-7-7-7-7-~~~~r-7-7// i/// /t>K,alÂ·i / 03dlvkS ~14 81-38 ONIA3A P~CEL#.351~00 AMI ONA 313&0NO I Â¥3 SSVIB 94>4 96000:258*1231 3 27 KI glfsÂ¥88,.9 â€ž* * 31]BONOD N RESOLUTION NO. 22-05 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-110, C.R.S., hereby finds that with regard to the proposed annexation of the following described area, that the requirements of the applicable parts of Sections 31-12- 104 and 31-12-105, C.R.S., have been met; that an election is not required under Section 31-12-107(2), C.R.S.; and that no additional terms and conditions are to be imposed on the annexation. The area eligible for annexation known as "FALL RIVER SECOND, THIRD AND FOURTH ADDITIONS" to the Town of Estes Park is as follows: FALL RIVER ANNEXATION SECOND ADDITION KNOW ALL MEN BY THESE PRESENTS THAT THE UNDERSIGNED, BEING THE OWNERS OF THE FOLLOWING DESCRIBED PROPERTY, WHICH PROPERTY IS LOCATED IN THE SE 1#4 OF SECTION 16 AND THE SW 1/4 OF SECTION 15, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6th P.M., BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT: A tract of land located in the Southeast 1/4 of Section 16 and the Southwest 1/4 of Section 15, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the West 1/4 corner of said Section 15 as monumented by a 2 1/2" brass cap on a 1" pipe and with all bearings relative to the West line of the Southwest 1 /4 of said Section 15 considered as bearing N 01Â°19'00" E, the south end of said line being monumented by a 1" pipe and a 2 1/2" G.L.O. brass cap stamped 1925; thence S 01Â°19'00" W a distance of 824.59' to a Highway Right-of-Way monument, more particularly described as a 3" brass cap in concrete at station 270+50 and the TRUE POINT OF BEGINNING; thence departing said section line 574.10' on a curve to the left along the northerly edge of the highway right-of-way with a radius of 1,960.0' and a chord bearing of N79Â°10'01"W and a chord length of 572.05'; thence N87Â°44'13"W a distance of 145.98'; thence N87Â°25'35"W a distance of 197.72'; thence N73Â°56'30"W a distance of 130.68'; thence N73Â°53'49"W a distance of 177.36'; thence departing said right-of-way S60Â°57'33"E a distance of 385.55' to the southerly edge of the highway right-of-way; thence along said right-of-way S87Â°33'00"E a distance of 297.44'; thence S78Â°37'11"W a distance of 271.49'; thence S78Â°34'21"E a distance of 304.97' to the east section line of said Section 16; thence departing said section line and continuing along said southern right-of-way S69Â°29'00"E a distance of 85.00'; thence departing said highway right-of-way S37Â°52'00"W a distance of 134.70'; thence N88Â°41'00"W a distance of 235.70'; thence S01Â°19'00"W a distance of 120.04' more or less to the said centerline of Fall River; thence continuing along said centerline of Fall River S67Â°03'46"E a distance of 50.881; thence continuing along said centerline S53Â°01'57"E a distance of 190.50'; thence N89Â°17'01"E a distance of 33.39'; thence EAST a distance of 528.00'; thence N00Â°00'00"E a distance of 330.00'; thence N89Â°54'55"W a distance of 100.44' to the said northern edge of the highway right-of- way; thence along said right-of-way N53Â°48'00"W a distance of 3.34'; thence N69Â°29'00"W a distance of 441.58' more or less to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 8.22 acres. FALL RIVER ANNEXATION THIRD ADDITION KNOW ALL MEN BY THESE PRESENTS THAT THE UNDERSIGNED, BEING THE OWNERS OF THE FOLLOWING DESCRIBED PROPERTY, WHICH PROPERTY IS LOCATED IN THE SE 1#4 OF SECTION 16, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6th P.M., BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT: A tract of land located in the Southeast 1/4 of Section 16, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the West 1/4 corner of said Section 15 as monumented by a 2 1/2" brass cap on a 1" pipe and with all bearings relative to the West line of the Southwest 1/4 of said Section 15 considered as bearing N 01Â°19'00" E, the south end of said line being monumented by a 1" pipe and a 2 1/2" G.L.O. brass cap stamped 1925; thence S 01Â°19'00" W a distance of 824.59' to a Highway Right-of-Way monument, more particularly described as a 3" brass cap in concrete at station 270+50 and the POINT OF BEGINNING; thence departing said section line 574.10' on a curve to the left along the northerly edge of the highway right-of-way with a radius of 1,960.0' and a chord bearing of N79Â°10'01"W and a chord length of 572.05'; thence N87Â°44'13"W a distance of 145.98'; thence N87Â°25'35"W a distance of 197.72'; thence N73Â°56'30"W a distance of 130.68'; thence N73Â°53'49"W a distance of 177.36' to the TRUE POINT OF BEGINNING; thence departing said right-of-way N75Â°14'12"W a distance of 716.21' to the southerly edge of the highway right-of-way; thence alohg said right-of-Way S63Â°08'34"E a distance of 285.74'; thence S62Â°58'00"E a distance of 151.10'; thence S62Â°37'05"E a distance of 234.02'; thence S62Â°56'00"E a distance of 109.80'; thence S87Â°33'00"E a distance of 323.45'; thence departing southern edge of said highway right-of-way N60Â°57'33"W a distance of 385.55' more or less to the TRUE POINT OF BEGINNING, County of Larimer, State of Colorado. Containing 2.02 acres. FALL RIVER ANNEXATION FOURTH ADDITION KNOW ALL MEN BY THESE PRESENTS THAT THE UNDERSIGNED, BEING THE OWNERS OF THE FOLLOWING DESCRIBED PROPERTY, WHICH PROPERTY IS LOCATED IN THE SE 1/4 OF SECTION 16, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6th P.M., BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT: A tract of land located in the Southeast 1/4 of Section 16, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the West 1/4 corner of said Section 15 as monumented by a2 1/2" brass cap on a 1" pipe and with all bearings relative to the West line of the Southwest 1/4 of said Section 15 considered as bearing N 01Â°19'00" E, the south end of said line being monumented by a 1" pipe and a 2 1/2" G.L.O. brass cap stamped 1925; thence S88Â°31'00" W along the east-west center section line a distance of 1,425.86' to the TRUE POINT OF BEGINNING; thence continuing along said east-west line S88Â°31'00"W a distance of 1,184.21' to the center 1/4 corner of said Section 16 as monumented by a 2 1/2" brass capped pipe stamped "U.S.G.L.O. 1926 Survey"; thence departing quarter section line SOOÂ°09'21"W a distance of 45.66'; thence SOOÂ°37'00"W a distance of 141.00' to the southern edge of the highway right-of-way; thence S85Â°07'00"E a distance of 401.20' along said southern edge of the highway right-of-way of Highway No. 34; thence departing said right-of-way SOOÂ°37'W a distance of 359.67' more or less to the centerline of Fall River; thence southeasterly along the centerline of Fall River S56Â°51'03"E a distance of 118.61' and again S55Â°27'59"E a distance of 239.93'; thence departing said centerline of Fall River N00Â°47'15"E a distance of 415.80' to the southern edge of said highway right-of- way; thence departing said highway right-of-way S75Â°14'12"E a distance of 716.21'; thence N09Â°58'06"E a distance of 249.09'; thence N36Â°49'45"W a distance of 415.24' more or less to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 13.84 Acres. DATED this day of ,2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk ORDINANCE NO. 13-05 AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE TOWN OF ESTES PARK, COLORADO, TO BE KNOWN AND DESIGNATED AS FALL RIVER SECOND, THIRD AND FOURTH ADDITIONS BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That a Petition for Annexation, together with four (4) copies of the plat of said area as required by law, was filed with the Board of Trustees on the gth day of August , 2005 by the landowners of one hundred percent (100%) of the area and owning one hundred percent (100%) of the area, excluding public streets and alleys of the area hereinafter described. The Board, by Resolution at its regular meeting on the gth day of August , 2005, accepted said Petition and found and determined that the provisions of Section 31-12-107(1), C.R.S., were met; and the Board further determined that the Town Board should consider the annexation plat on Tuesday, . November 8 , 2005 at 7:00 p.m. in the Municipal Building for the purposes of determining that the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S., and is considered eligible for annexation. Section 2. That the Notice of said hearing was given and published as provided in Section 31-12-108(2), C.R.S. Section 3. That the hearing was held pursuant to the provisions of Section 31-12- 109, C.R.S., on the 801 day of November ,2005. Section 4. That following said hearing, the Board of Trustees adopted a Resolution determining that the proposed annexation met the requirements of the applicable parts of Sections 31-12-104 and 31-12-105, C.R.S.; that an election was not required under Section 31-12-107(2), C.R.S.; and that no additional terms or conditions are to be imposed upon said annexation. Section 5. That the annexation of the following described area designated as FALL RIVER SECOND, THIRD AND FOURTH ADDITIONS to the Town of Estes Park, Colorado, is hereby approved: FALL RIVER ANNEXATION SECOND ADDITION KNOW ALL MEN BY THESE PRESENTS THAT THE UNDERSIGNED, BEING THE OWNERS OF THE FOLLOWING DESCRIBED PROPERTY, WHICH PROPERTY IS LOCATED IN THE SE 1#4 OF SECTION 16 AND THE SW 1/4 OF SECTION 15, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6th P.M., BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT: A tract of land located in the Southeast 1/4 of Section 16 and the Southwest 1/4 of Section 15, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the West 1/4 corner of said Section 15 as monumented by a 2 1/2" brass cap on a 1" pipe and with all bearings relative to the West line of the Southwest 1 /4 of said Section 15 considered as bearing N 01Â°19'00" E, the south end of said line being monumented by a 1" pipe and a 2 1/2" G.L.O. brass cap stamped 1925; thence S 01Â°19'00" W a distance of 824.59' to a Highway Right-of-Way monument, more particularly described as a 3" brass cap in concrete at station 270+50 and the TRUE POINT OF BEGINNING; thence departing said section line 574.10' on a curve to the left along the northerly edge of the highway right-of-way with a radius of 1,960.0' and a chord bearing of N79Â°10'01"W and a chord length of 572.05'; thence N87Â°44'13"W a distance of 145.98'; thence N87Â°25'35"W a distance of 197.72'; thence N73Â°56'30"W a distance of 130.68'; thence N73Â°53'49"W a distance of 177.36'; thence departing said right-0Gway S60Â°57'33"E a distance of - 385.55' to the southerly edge of the highway right-of-way; thence along said right-of-way S87Â°33'00"E a distance of 297.44'; thence S78Â°37'11"W a distance of 271.49'; thence S78Â°34'21"E a distance of 304.97' to the east section line of said Section 16; thence departing said section line and continuing along said southern right-of-way S69Â°29'00"E a distance of 85.00'; thence departing said highway right-of-way S37Â°52'00"W a distance of 134.70'; thence N88Â°41'00"W a distance of 235.70'; thence S01Â°19'00"W a distance of 120.04' more or less to the said centerline of Fall River; thence continuing along said centerline of Fall River S67Â°03'46"E a distance of 50.88'; thence continuing along said centerline S53Â°01'57"E a distance of 190.50'; thence N89Â°17'01"E a distance of 33.39'; thence EAST a distance of 528.00'; thence N00Â°00'00"E a distance of 330.00'; thence N89Â°54'55"W a distance of 100.44' to the said northern edge of the highway right-of- way; thence along said right-of-way N53Â°48'00"W a distance of 3.34'; thence N69Â°29'00"W a distance of 441.58' more or less to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 8.22 acres. FALL RIVER ANNEXATION THIRD ADDITION KNOW ALL MEN BY THESE PRESENTS THAT THE UNDERSIGNED, BEING THE OWNERS OF THE FOLLOWING DESCRIBED PROPERTY, WHICH PROPERTY IS LOCATED IN THE SE 1#4 OF SECTION 16, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6th P.M., BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT: A tract of land located in the Southeast 1/4 of Section 16, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the West 1/4 corner of said Section 15 as monumented by a 2 1/2" brass cap on al" pipe and with all bearings relative to the West line of the Southwest 1/4 of said Section 15 considered as bearing N 01Â°19'00" E, the south end of said line being monumented by a 1" pipe and a 2 1/2" G.L.O. brass cap stamped 1925; thence S 01Â°19'00" W a distance of 824.59' to a Highway Right-of-Way monument, more particularly described as a 3" brass cap in concrete at station 270+50 and the POINT OF BEGINNING; thence departing said section line 574.10' on a curve to the left along the northerly edge of the highway right-of-way with a radius of 1,960.0' and a chord bearing of N79Â°10'01"W and a chord length of 572.05'; thence N87Â°44'13"W a distance of 145.98'; thence N87Â°25'35"W a distance of 197.72'; thence N73Â°56'30"W a distance of 130.68'; thence N73Â°53'49"W a distance of 177.36' to the TRUE POINT OF BEGINNING; thence departing said right-of-way N75Â°14'12"W a distance of 716.21' to the southerly edge of the highway right-of-way; thence along said right-of-way S63Â°08'34"E a distance of 285.74'; thence S62Â°58'00"E a distance of 151.10'; thence S62Â°37'05"E a distance of 234.02'; thence S62Â°56'00"E a distance of 109.80'; thence S87Â°33'00"E a distance of 323.45'; thence departing southern edge of said highway right-of-way N60Â°57'33"W a distance of 385.55' more or less to the TRUE POINT OF BEGINNING, County of Larimer, State of Colorado. Containing 2.02 acres. FALL RIVER ANNEXATION FOURTH ADDITION KNOW ALL MEN BY THESE PRESENTS THAT THE UNDERSIGNED, BEING THE OWNERS OF THE FOLLOWING DESCRIBED PROPERTY, WHICH PROPERTY IS LOCATED IN THE SE 1/4 OF SECTION 16, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6th P.M., BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT: A tract of land located in the Southeast 1/4 of Section 16, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the West 1/4 corner of said Section 15 as monumented by a2 1/2" brass cap on a 1" pipe and with all bearings relative to the West line of the Southwest 1/4 of said Section 15 considered as bearing N 01Â°19'00" E, the south end of said line being monumented by a 1" pipe and a 2 1/2" G.L.O. brass cap stamped 1925; thence S88Â°31'00" W along the east-west center section line a distance of 1,425.86' to the TRUE POINT OF BEGINNING; thence continuing along said east-west line S88Â°31'00"W a distance of 1,184.21' to the center 1/4 corner of said Section 16 as monumented by a 2 1/2" brass capped pipe stamped "U.S.G.L.O. 1926 Survey"; thence departing quarter section line SOOÂ°09'21"W a distance of 45.66'; thence SOOÂ°37'00"W a distance of 141.00' to the southern edge of the highway right-of-way; thence S85Â°07'00"E a distance of 401.20' along said southern edge of the highway right-of-way of Highway No. 34; thence departing said right-of-way SOOÂ°37'W a distance of 359.67' more or less to the centerline of Fall River; thence southeasterly along the centerline of Fall River S56Â°51'03"E a distance of 118.61' and again S55Â°27'59"E a distance of 239.93'; thence departing said centerline of Fall River N00Â°47'15"E a distance of 415.80' to the southern edge of said highway right-of- way; thence departing said highway right-of-way S75Â°14'12"E a distance of 716.21'; thence N09Â°58'06"IE a distance of 249.09'; thence N36Â°49'45"W a distance of 415.24' more or less to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 13.84 Acres. I. *. Section 6. The Town of Estes Park, Colorado, hereby consents, pursuant to Section 37-45-126(3.6) C.R.S., to the inclusion of lands described above into the Northern Colorado Water Conservancy District and the Municipal SubDistrict, Northern Colorado Water Conservancy District. Section 7. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 2005 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2005, all as required by the Statutes of the State of Colorado. Town Clerk 46 *df TOWN OF ESTES PARK , 4 1,/7*AE, 23/4/mers ififtÂ£* MEMORANDUM TO: Board of Trustees FROM: Steve MeFarland, Finance Officer DATE: November 3,2005 SUBJECT: Highway Users Trust Fund Public Hearing, 2006 Budget, November 8,2005 Colorado budget law requires a public hearing be conducted to discuss how the Highway Users Trust Fund revenues are proposed to be expended in the ensuing fiscal year. The following are the proposals that are included in the 2006 Town of Estes Park budget: 2006 1. Estimated Revenues: $239,233 2. Estimated Expenditures: a. Curb/gutter & drainage repair $ 42,500 b. Sidewalk maintenance 3,500 c. Resurfacing/overlay 190,000 d.. Traffic control 25,000 $261,000 In addition, expenditures for snow plowing, street maintenance, or any other expenditures directly related to streets are allowable uses of Trust Fund revenue in the event that either of the above-listed projects are not constructed or come in considerably less than budget. http://www.estesnet.com (970) 586-5331 â€¢ RO. BOX 1200 â€¢ 170 MAC GREGOR AVENUE â€¢ ESTES PARK, CO 80517 RESOLUTION TO SET MILL LEVIES NO. 23-05 A RESOLUTION LEVYING PROPERTY TAXES FOR THE YEAR 2006 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF ESTES PARK, COLORADO FOR THE 2006 BUDGET YEAR. WHEREAS, the Board of Trustees of the Town of Estes Park will adopt the annual budget in accordance with the Local Government Budget Law on November 8, 2005; and WHEREAS, the amount of money necessary to balance the budget for general operating expense is $263,356; and WHEREAS, the net valuation for assessment for the Town of Estes Park as certified by the County Assessor is $141,823,101. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That for the purpose meeting all general operating expenses of the Town of Estes Park during the 2006 budget year, there is hereby levied a tax of 1.822 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for the year 2006. That the Town Clerk is herby authorized and directed to immediately certify to the County Commissioners of Larimer County, Colorado, the mill levies for the Town of Estes Park as hereinabove determined and set. ADOPTED this 8th day of November, 2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk RESOLUTION TO ADOPT BUDGET NO. 24-05 A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUE FOR EACH FUND, AND ADOPTING A BUDGET FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2006, AND ENDING ON THE LAST DAY OF DECEMBER, 2006. WHEREAS, the Board of Trustees of the Town of Estes Park has appointed Randy Repola, Town Administrator, to prepare and submit a proposed budget to the Governing Body at the proper time; and WHEREAS, upon due and proper notice, published in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 8,2005, and interested taxpayers were given the opportunity to file or register any objections to the proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: That the attached budget, as submitted, and summarized by fund, is hereby approved and adopted as the budget of the Town of Estes Park, Colorado, for the fiscal year ending December 31, 2006, and shall be signed by the Mayor and Town Clerk and made a part of the public records of the Town of Estes Park. ADOPTED this 8th day of November, 2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk FUND LISTING FOR SUMMARIZING REVENUES AND EXPENDITURES FOR EACH FUND FOR 2006 Larimer County Convention & Community Conservation Open Visitors General Reinvestment Museum Trust Senior - Space Bureau Fund # 101 204 207 211 217 220 222 RESOURCES Unappropriated Surpluses $4,190,530 $315,180 $52,337 $52,453 $19,900 $436,526 $42,224 Revenue sources 8,882,421 191,000 48,387 26,900 38,430 231,869 630,918 Transfers In 967,733 1,350,000 231,044 0 141,082 0 1,800,000 Property Taxes (not incl above) 263,356 0 0 0 0 0 0 Total 14,304,040 1,856,180 331,768 79,353 199,412 668,395 2,473,142 EXPENDITURES Current Operating Expense 6,751,358 279,884 323,846 0 181,892 0 2,365,678 Capital Outlay 591,825 1,100,000 0 10,000 0 225,000 23,389 Transfers Out 4,123,126 0 2,200 0 0 0 0 Total 11,466,309 1,379,884 326,046 10,000 181,892 225,000 2,389,067 NET $2,837,731 $476,296 $5,722 $69,353 $17,520 $443,395 $84,075 Park Entrance Park Entrance Estates Special Estates Special Assessment Assessment Building Light & Medical District - Const. District - Debt Authority Power Water Catastrophic Insurance Fund # 303 414 419 502 503 605 606 RESOURCES Unappropriated Surpluses $1,867 $6,344 $0 $2,137,650 $2,020,698 $2,101,703 $305,370 Revenue sources 16 8,034 92,930 10,138,868 2,734,389 31,365 377,069 Transfers In 0 0 0 0 0 0 0 Property Taxes (not incl above) 0 0 0 0 0 . 0 0 Total 1,883 14,378 92,930 12,276,518 4,755,087 2,133,068 682,439 EXPENDITURES Current Operating Expense $0 $0 $0 $8,222,125 $2,279,190 $0 $363,310 Capital Outlay 0 0 0 683,235 330,500 0 0 Transfers Out 0 0 0 939,133 97,309 Debt Service 0 9,258 92,930 305,300 303,576 0 0 Total $0 $9,258 $92,930 $10,149,793 $3,010,575 $0 $363,310 NET $1,883 $5,120 $0 $2,126,725 $1,744,512 $2,133,068 $319,129 Friends of Information Vehicle Stanley Fleet Systems Replacement Fire Pension Police Pension Hall Transportation Fund # 612 625 635 709 710 716 999 RESOURCES Unappropriated Surpluses $213,881 $0 $513,968 $1,024,307 $9,789 $424,180 $0 Revenue sources 285,220 319,400 32,004 131,271 225 5,200 0 Transfers In 0 0 249,509 0 0 0 125,000 Property Taxes (not incl above) 0 0 0 0 0 0 0 Total 499,101 319,400 795,481 1,155,578 10,014 429,380 125,000 EXPENDITURES Current Operating Expense $306,039 $294,221 $0 $88,060 $2,565 $25,000 $125,000 Capital Outlay 0 0 0 0 0 0 0 Transfers Out 2,600 0 0 0 0 0 0 Total $308,639 $294,221 $0 $88,060 $2,565 $25,000 $125,000 NET $190,462 $25,179 $795,481 $1,067,518 $7,449 $404,380 $0 RESOLUTION TO APPROPRIATE SUMS OF MONEY NO. 25-05 A RESOLUTION TO APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2006, AND ENDING ON THE LAST DAY OF DECEMBER 2006. WHEREAS, the Board of Trustees of the Town of Estes park has adopted the annual budget in accordance with the Local Government Budget Law on November 8, 2005; and WHEREAS, the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: That the following attached sums are hereby appropriated from the revenue of each fund, to each fund, for the purposes stated. ADOPTED this 8th day of November, 2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk =10-1 2 A 6. 3 $ 900 * M 8 S m Cue 3 12 2 . 3 0002 '8 8Â· U 0 1% 2 C/D 0 rn 0 04 0 0 rt .C 0 b 4 N EE N s * 0 50 U U % 40# 503,2 00 R coo 2 M 64 D ~ 60 3 00.00 0 2 1 66 2 2 CO fu 11%% 20Â©2 82 *O 04 O. â‚¬6 -U 0. &0 0 Cl 69 4 8 8.i * 2 5 = 1-2 1 1 M=-2 00 6-4 :2 5006: O 0 E- 00UE.InSUI oRSEWO 1@WAA .I,mod iqpa - iopis~G 00 - 10!46!G County Convention & Community Conservation sitors al Outlay 591,825 1,100,000 10,000 225,000 23,389 OI Â£'Â£9Â£$ 99Z'EI6'ZS 099'OIZ'6$ 0Â£6'36$ $7,343,183 $1,379,884 $323,8 $181,892 $225,000 $2,389,067 uo!11!Nodsue.Ii IIUH uo!suod 00!Iod uorsuod O.IM luoulaOBIdaH SIUO }SKS 'SEIS 000'92$ 59g'E$ 090'88$ IZZ'*6Z$ osuadxs[ SUREKdO 000'EIS 000'61$ 599'ES 090'88$ I ZZ't,6Z$ 6Â£0'90Â£$ Larimer FUND LISTING FOR APPROPRIATING SUMS OF MONEY FOR 2006 BUDGET E'Â£9Â£$ 06 I'6LE'ZS SZI'EZE'8$ osuodxE[ Sunatodo iue General Reinvestment Museum Senior nt Operating Expense $6,751,358 $279,884 $323,8 $181,892 $2,36 005'OEE SEZ'Â£89 9Lg'Â£0Â£ 00Â£'goÂ£ 0Â£6'Z6 893,6 60L Information Vehicle Fund # 101 204 Park Entrance Park Entrance Assessment Estates Speci Kerlno Iund Town of Estes Park 2005-06 Budget Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Fiscal Year Ending December 31, 2005 through 2006 Original Revised Actual Revised Budget Budget FYE 2004 2005 2006 2006 Revenues $8,999,050 $9,065,920 $10,423,359 $9,145,777 E-Â·-penditures Personnel Services 3,694,632 3,671,266 0 ** 4,137,437 Operations and Maintenance 3,133,352 2,615,094 7,195,321 2,613,921 Total Current Expenses 6,827,984 6,286,360 7,195,321 6,751,358 Capital 192,419 510,612 0 591,825 Total Expenses $7,020,402 $6,796,972 $7,195,321 $7,343,183 Excess (deficiency) of revenues over expenditures 1,978,648 2,268,948 3,228,038 1,802,594 Other financing uses (transfers out) 4,540,451 4,684,205 4,189,576 4,123,126 Other financing sources (CAFR net H.T.E.) 199,910 * 0 0 0 Other financing sources (transfers in) 906,669 978,880 0 *** 967,733 Exce5; (deficiency) of revenues 0, er expenditures and other financing uses (1,855,044) (1,436,377) (961,538) (1,352,799) (Estimated) beginning fund balance 7,481,951 5,626,907 4,276,098 4,190,530 (Estimated) ending fund balance $5,626,907 $4,190,530 $3,314,560 $2,837,731 * reconciliation to CAFR ** included in Operations & Maintenance ***included in Revenues Town of Estes Park 2005-2006 Budget Revenue Detail General Fund Fiscal Years Ending December 31, 2004-2006 Revised Revised FYE2004 FYE2005 Budget 2006 Taxes $7,182,628 $7,345,282 $7,577,111 Intergovernmental (cigarette) 36,471 35,328 36,388 Current (interest, land) 60,451 61,695 62,521 1Miscellaneous (lieu of taxes) 153,598 161,146 169,641 Transfers 906,670 978,880 967,733 Subtotal 8,339,818 8,582,331 8,813,394 Direct revenues 1,565,903 1,462,469 1,300,116 Total Revenue $9,905,721 $10,044,800 $10,113,510 Budget detail 2004 2005 2006 Taxes Property 246,852 250,680 263,356 Ownership 27,373 28,031 31,143 Sales - General 6,302,456 6,450,000 6,643,500 Sales - Local 5,920 6,208 6,394 Use - vehicles 221,939 190,000 195,000 Prop tax - P/I 1,272 1,123 1,156 Telephone franchise 16,501 17,350 18,225 Natural gas franchise 98,574 124,425 128,157 Cable TV franchise 77,423 84,089 86,611 Electric franchise 144,228 154,046 163,099 Water franchise 40,090 39,330 40,470 7,182,628 7,345,282 7,577,111 Direct revenues Legislative 394 510 530 Judicial 20 38 0 Executive 273,602 272,865 266,100 Finance/Administration 8,808 30,054 30,956 Community Development 70,519 77,466 75,379 Buildings 155,407 158,360 158,360 Police 260,739 114,755 104,061 Fire 89,337 24,762 0 Protective Inspections 301,085 377,788 257,000 Engineering 1,709 2,100 2,000 Streets 401,206 390,271 396,730 Parks 1,000 4,651 1,000 Business Development 2,077 8,849 8,000 1,565,903 1,462,469 1,300,116 Town of Estes Park 2005-2006 Budget Legislative (101-1100) General Government Mayor & Board Purpose: The Town OfEstes Park is a statutory town governed by a Mayor and Council form of government. The Board of Trustees exercises the legislative power ofthe Town and determines all policy matters. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $44,264 $48,496 $51,511 Operations & Maintenance 49,913 78,376 102,714 Total Current Expenses 94,176 126,872 154,225 Capital 0 0 0 Total Expenses $94,176 $126,872 $154,225 Budget Comments 2005 2006 Personnel Levels 1 Mayor 6 Trustees Operations & Maintenance Economic Development Services 25,000 15,000 Intercept Study 0 10,000 Citizens' Survey 0 16,500 Catering/Special Volunteer Recognition 8,450 8,700 Citizen's Information Academy 2,050 2,110 Education/Training 15,150 15,150 Member dues/subscriptions 7,580 7,925 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Judicial (101-1200) General Government Municipal Court Purpose: The Municipal Court hears cases that involve violations of municipal ordinances and codes. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $36,118 $35,836 $37,948 Operations & Maintenance 703 1,759 1,908 Total Current Expenses 36,821 37,595 39,856 Capital 0 0 0 Total Expenses $36,821 $37,595 $39,856 Budget Comments 2005 2006 Personnel Levels 0.5 Judge 0.5 Court Clerk Contracted Assistant Judge 5% salary increase by ordinance *items to be returned to committee for further discussion and action Â· **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Executive (101-1300) General Government Purpose: The Board appoints a Town Administrator and delegates whatever powers, ministerial or administrative they deem necessaryfor the proper administration of Town a#airs. The Town Administrator is responsible to the Board of Trustees for the e#icient administration of all departments of the Town government. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $ 142,968 $ 144,869 $ 124,144 Operations & Maintenance 149,594 208,912 216,872 Total Current Expenses 292,562 353,781 341,016 Capital 0 0 0 Total Expenses $ 292,562 $ 353,781 $ 341,016 Budget Comments 2005 2006 Personnel Levels 0.35 Town Administrator 0.35 Secretary III 0.35 Town Clerk 0.35 Deputy Town Clerk Operations & Maintenance Legal (all general fund departments) 102,500 105,600 IT Services 16,091 15,610 Newsletter (incl postage) 18,000 18,000 Pay study (2nd quarter) 20,000 Website upgrade 14,000 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Elections (101-1400) General Government Elections Purpose: This activity pays the cost of supplies and electionjudges, and is supervised by the Town Clerk. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $0 $0 $0 Operations & Maintenance 6,389 9,050 6,986 Total Current Expenses 6,389 9,050 6,986 Capital 0 0 0 Total Expenses $6,389 $9,050 $6,986 Budget Comments 2005 2006 Personnel Levels none Operations & Maintenance Recall and Home Rule Elections 9,050 Regular municipal election 6,986 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Financial Administration (101-1500) General Government Finance and Accounting Purpose: To administer thefinancial activities of the Town, including the collection of revenues, safekeeping ofpublic funds, investment oftreasury funds, disbursing accounts payable, preparation of the operating budget, and compliance with the annual independent audit. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $130,596 $133,082 $151,171 Operations & Maintenance 34,549 78,273 80,690 Total Current Expenses 165,145 211,355 231,861 Capital 0 0 0 Total Expenses $165,145 $211,355 $231,861 Budget Comments 2005 2006 Revenues EVRPD accounting 11,267 11,605 EVPLD accounting 18,787 19,351 Personnel Levels 0.35 Finance Officer 0.33 Administrative Clerk 0.46 Data Entry Operator 0.46 Accounts Payable Clerk 0.33 Accountant II 0.33 Accounting Manager Operations & Maintenance IT Services 29,501 28,618 Education/training 4,225 5,895 Auditing 7,500 7,500 (split between Finance, L&P, Water) *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Community Development (101-1600) General Government Planning & Zoning, Economic Development, and Advertising Purpose: The Community Development Department is responsible for administration of zoning, subdivision and building regulations of the EVDC. Sta#support is provided to Planning Commission, Board ofAdjustment and Town Board of Trustees for various submittals and development reviews. This position also manages various planning studies. Revised Revised FYE2004 FYE2005 Budget 2006 Persounel Services $316,843 $327,404 $348,329 Operations & Maintenance 43,619 61,321 70,874 Total Current Expenses 360,462 388,725 419,203 Capital 0 0 0 Total Expenses $360,462 $388,725 - $419,203 Budget Comments 2005 2006 Revenues Larimer County IGA 33,871 34,379 Application fees 37,245 41,000 Personnel Levels 1 Community Development Director 2 Planner II 1 Secretary 0.5 Code Enforcement Official Operations & Maintenance Planning 7,000 12,000 IT Services 13,410 13,008 Education/training 3,000 4,710 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Buildings (101-1700) General Government Building Repair, Maintenance & Improvements Purpose: The Buildings Division is responsible for the maintenance, utilities, repair and improvements or the Town-owned public buildings, including the Municipal Building, public restrooms, Hatchery property, Riverside Drive property, and CVB Building Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $6,843 $7,265 $7,400 Operations & Maintenance 342,429 381,559 386,854 Total Current Expenses 349,272 388,824 394,254 Capital 0 0 40,000 Total Expenses $349,272 $388,824 $434,254 Budget Comments 2005 2006 Personnel Levels 0.05 Public Works Director Operations & Maintenance Maintenance contracts 181,798 183,000 (windows, restrooms, police dept, muni bldg & board room, mechanical, carpets, elevator, small copier) Insurance premiums (prop/liab) 18,240 21,158 Repair & Mtc on buildings 53,300 53,000 Janitorial 18,000 18,000 Utilities 94,850 98,000 Capital Building remodeling 0 40,000 (muni bldg stairway rebuild, 2nd floor window replacement) *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee I . Town of Estes Park 2003-2004 Budget Employee Benefits (101-1800) General Government Purpose: This division provides for employee recognition, motivation and events. Included in events are the summer picnic and Christmas party. Revised Budget FYE 2004 2005 2006 Personnel Services $0 $0 $0 Operations & Maintenance 19,814 26,100 22,100 Total Current Expenses 19,814 26,100 22,100 Capital 0 0 0 Total Expenses $19,814 $26,100 $22,100 Budget Comments 2005 2006 Personnel Levels none Operations & Maintenance Catering (Picnic, Christmas) 19,000 15,000 Employee recognition (Tree) 3,500 3,500 Employee Home Ownership 3,600 3,600 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2003-2004 Budget Community Services (101-1900) General Government Purpose: Ille Community Services division is the source of Town assistance to various community organizations. The Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, thefood tax refund program and continuing support of the Estes Park Library District. Revised Budget FYE 2004 2005 2006 Arts & Education $9,250 $11,000 $11,000 Transportation 21,600 21,800 26,800 School District 3,000 6,000 3,000 Housing 265,614 242,200 242,200 E.P. Library District 27,600 27,600 27,600 Youth 17,500 38,500 53,500 Food Tax Refund 19,400 20,500 20,500 Human Services 49,250 52,020 50,670 Sister City Program 0 15,725 9,900 $413,214 $435,345 $445,170 Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups and agencies. 2005 2006 Arts & Education Chamber Music Festival 2,500 2,500 Art Center of EP 2,500 2,500 Community Jazz Concert Series 2,000 2,000 Estes Village Band 1,250 1,250 Oratorio Society of EP 1,250 1,250 Cultural Arts Council of EP 1,500 1,500 11,000 11,000 Transportation Door through Door Transportation Service 21,800 26,800 21,800 26,800 School District 6,000 3,000 Housing Estes Park Housing Authority 234,700 234,700 Habitat for Humanity 7,500 7,500 242,200 242,200 E.P. Library District 27,600 27,600 Town of Estes Park 2003-2004 Budget Community Services (101-1900) General Government PurposeÂ·. The Community Services division is the source of Town assistance to various community organizations. The Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Library District. Revised Budget FYE 2004 2005 2006 Youth Cub and Boy Scout Program 5,000 3,000 YMCA Montessori Scholarship Fund 5,000 0 Estes Valley Childhood Success 0 32,000 EP Learning Place 3,000 3,000 Partners of Estes Park 5,000 5,000 Estes Valley NonProfit Resource Ctr Inc. 3,000 3,000 Kreative Kids 10,000 0 PACK 7,500 7,500 38,500 53,500 Food Tax Refund 20,500 20,500 Human Services Crossroads inc below 22,500 EP Salud inc below 20,500 Radio Reading Services inc below 500 Estes Valley Multicultural inc below 4,670 Options for Healthy Living inc below 2,500 2005 52,020 0 52,020 50,670 Sister City Program 15,725 9,900 TOTAL $435,345 $445,170 *items to be returned to committee for further discussion and action * *items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Police (101-2100) Public Safety Patrol Purpose: The Police Departmentanswers all calls for service, whether crime or public service oriented. The Police Department maintains patrols to prevent crime and enhance tragic safety. Policepersonnel also provide community services such as the ECHOs program for youth. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $1,340,397 $1,303,585 $1,533,470 Operations & Maintenance 189,824 319,955 228,844 Total Current Expenses 1,530,222 1,623,540 1,762,314 Capital 85,254 4,800 57,000 Total Expenses $1,615,475 $1,628,340 $1,819,314 Budget Comments 2005 2006 Revenues RJ Grant 20,000 11,250 Seatbelt Enforcement 3,000 3,000 United Way 8,506 8,100 Personnel Levels 1 Police Chief 1 Commander 0.5 Animal control officer 3 Sergeants 1 Secretary III 10 Officers 1 Restorative Justice Coordinator Proposed elimination of CSOs for 2006 Operations & Maintenance IT Services 69,730 67,643 Other Victim advocates 7,500 7,500 Parking study 25,000 Vehicle maintenance 38,950 40,119 Equipmenusupplies (ammo/vests/TASRs) 11,360 2,575 Computers/cameras 6,302 Uniforms 18,091 6,500 Education/training 51,745 17,100 Capital In car cameras 4,800 5,000 Replacement vehicles (2) w/ radar units* 0 52,000 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Communications (101-2155) Public Safety Police Purpose: Police communications provides emergency dispatch services for the greater Estes Park area. The Dispatch Center is staffed at all times, year-round and . dispatches Estes Park police andfire, Larimer County Deputies, Glen Havenfire, Colorado Division of Wildlife, Colorado State Patrol, and the EPMC ambulance. In addition, the center backs up the RMNP dispatch center after hours. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $433,526 $466,384 $546,224 Operations & Maintenance 50,311 67,516 69,182 Total Current Expenses 483,837 533,900 615,406 Capital 72,132 13,000 0 Total Expenses $555,969 $546,900 $615,406 Budget Comments 2005 2006 Revenues LETA 20,515 30,400 Personnel Levels 1.00 Support Services Manager 1.00 Records Technician 1.00 Dispatcher Supervisor 0.25 Animal Control Officer 5.25 Dispatchers Operations & Maintenance IT Services 16,091 15,610 Digital imaging/archiving 1,400 4,400 Maintenance contracts 14,595 14,605 Education/training 11,280 15,700 Capital Copier 13,000 0 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Fire (101-2200) Public Safety Fire Protection Purpose: Estes Park has a Volunteer Fire Department that is responsible for extinguishing all fires with the Town limits and in those areas where it has a valid mutual aid agreement. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $199,421 $138,025 $146,099 Operations & Maintenance 126,175 194,504 224,196 Total Current Expenses 325,596 332,529 370,295 Capital 94,833 128,866 38,825 Total Expenses $420,429 $461,395 $409,120 Budget Comments 2005 2006 Personnel Levels 1 Fire Chief 0.75 Secretary 40 Volunteer Firefighters Operations & Maintenance IT Services 8,046 7,805 Fire district election 10,000 Dive rescue truck leases (yrs 1,2 of 4) see VR Fund see VR Fund Buildings ('06 - sprinkler rebuild) 3,700 9,300 Data processing - upgrade software 5,500 Data processing eqpt - repl computers 4,965 2,500 Communication eqpt - mobile radios 10,500 10,500 Personal safety eqpt - helmets, bunker 20,700 22,500 Education/training 7,209 9,062 Capital Meeting room tables/chairs 10,500 SCBAs ('05-2, '06-1) 7,623 3,825 Trucks - Dive Truck 110,743 Trucks - Repl Cherokee* 35,000 128,866 38,825 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Protective Inspection (101-2300) Public Safety Building Inspection Purpose: The Building Inspection activity is responsible for building inspections, zoning administration, and code enforcement. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $204,662 $228,367 $242,965 Operations & Maintenance 14,015 35,691 33,161 Total Current Expenses 218,676 264,058 276,126 Capital 0 0 0 Total Expenses $218,676 $264,058 $276,126 Budget Comments 2005 2006 Revenues Building permit fees 368,000 253,000 Sign fees 6,000 4,000 Personnel Levels 1.00 ChiefBuilding Official 1.00 Building Officials 0.50 Code Enforcement Officer 1.00 Permit Technician Operations & Maintenance IT Services 8,046 9,000 Vehicle fuel/mtc 3,675 3,675 Data processing equipment 2,200 5,000 Education/training 8,266 3,130 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Engineering (101-2400) Public Works Purpose: The general engineering for the Town is charged to this activity. All engineering related to a specific project is charged directly to that project in the related fund. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $55,762 $58,452 $62,322 Operations & Maintenance 8,163 23,045 52,488 Total Current Expenses 63,925 81,497 114,810 Capital 0 0 0 Total Expenses $63,925 $81,497 $114,810 Budget Comments 2005 2006 Personnel Levels 0.10 Public Works Director 0.60 Construction/Public Facilities Manager Operations & Maintenance Engineering (landfill/gas monitoring) 8,500 8,500 '06 - annual annex project BP & FR 30,000 IT services 10,728 10,407 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Streets & Highways (101-3100) Public Works Street & Highway Repair, Maintenance, & Construction Purpose: The Public Works Department is responsible for the repair, maintenance, snow removal, cleaning and construction of all streets and parking lots of the Town. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $309,187 $322,531 $333,377 Operations & Maintenance 320,110 336,561 314,230 Total Current Expenses 629,297 659,092 647,607 Capital 0 184,696 447,500 Total Expenses $629,297 $843,788 $1,095,107 Budget Comments 2005 2006 Personnel Levels 0.25 Public Works Director 2.00 Municipal service workers 1.00 Street Superintendent 0.35 Public Works Office Manager 1.00 Seasonal Maintenance Operations & Maintenance IT services 2,682 2,602 Lease (J Deere Loader (yr 4 of 4), 24,865 2-ton truck replacement (yr 1,2 of 4) 32,000 32,000 Vehicle maintenance & fuel 101,000 104,000 Streets (maintenance & repair) 43,500 46,000 Traffic signs 14,000 14,000 Bridges 6,000 0 Education & training 4,000 6,800 Capital Trucks ('06 - 3/4-ton repl)* 130,796 37,500 Heavy equipment '05 - G70 loader, TC54H loader, Paint stripper, G73A 10' snowplow 53,900 '06 - G87 2-ton replacement* 170,000 Streets ST Impr program, Mor Ave drain, Brodie Ave culvert shotcrete 0 240,000 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Sanitation (101-3200) General Government Purpose: This activity is responsible for the contract trash service in the downtown area. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $0 $0 $0 Operations & Maintenance 35,706 53,500 53,500 Total Current Expenses 35,706 53,500 53,500 Capital 0 0 0 Total Expenses $35,706 $53,500 $53,500 Budget Comments 2005 2006 Personnel Levels none Operations & Maintenance Trash disposal (base) 49,000 49,000 Paper recycling 2,500 2,500 Expanded summer collection 2,000 2,000 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2003-2004 Budget Parks (101-5200) Parks Purpose: The Parks Department is responsible for maintaining all Town-owned open spaces and parks, including snow removal from all publicly-owned sidewalks and plaza areas. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $276,883 $347,284 $493,666 Operations & Maintenance . 185,907 264,139 279,755 Total Current Expenses 462,790 611,423 773,421 Capital 0 179,250 8,500 Total Expenses $462,790 $790,673 $781,921 Budget Comments 2005 2006 Personnel Levels 0.15 Public Works Director 1.00 Park Horticulturalist 1.00 Assistant Parks Superintendent 3.00 Municipal Service Workers 13.00 Seasonal Park Personnel Operations & Maintenance IT Services 5,364 5,203 Brush pile grinder rental 3,600 Maintenance contracts 47,499 52,000 Furniture/fixtures/walkway maintenance 30,000 36,000 Materials & supplies 74,625 81,350 Vehicle maintenance/fuel 48,200 49,400 Computer replacements 2,000 2,500 Education & training 1,750 1,750 Utility allotments 28,332 31,332 Capital Vehicles 1-ton swaploader w/ accessories 145,000 Park improvements (Arbor Day) 11,000 8,500 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-2006 Budget Business Development (101-5820) Business Development Purpose: To provide assitance to existing and potential businesses in Estes Park so as to create a sustainable local economy. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $ 117,774 $ 109,686 $ 58,811 Operations & Maintenance 20,667 39,488 24,397 Total Current Expenses 138,441 149,174 83,208 Capital 0 0 0 Total Expenses $ 138,441 $ 149,174 $ 83,208 Budget Comments 2005 2006 Personnel Levels 0.50 Director of Business Development in '06 (100% in '05) Operations & Maintenance Special projects 10,000 0 Education & training 4,300 4,500 Dues & subscriptions 2,350 2,500 Promotion/client recruitment 5,000 5,000 Materials & supplies 4,650 3,650 Vehicle allowance 3,900 3,900 Capital none *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee . Town of Estes Park 2003-2004 Budget Contingencies & transfers 101-9000 Purpose: toprovidefor contingencyin the generalbudget and transfers between the general fund and other funds. Revised Revised FYE2004 FYE2005 Budget 2006 Personnel Services $0 $0 $0 Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 Capital 0 0 0 Total Expenses $0 $0 $0 Budget Comments 2005 2006 Contingencies 123,300 100,000 '06 - $5,000 CVB opening Transfers out/to: Community Reinvestment 2,155,795 1,350,000 Museum 228,796 231,044 Senior Center 116,314 141,082 CVB 1,700,000 1,800,000 Vehicle Replacement 160,000 176,000 EPURA 200,000 200,000 Transportation 0 125,000 Total contingency/transfers: 4,684,205 4,123,126 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town ofEstes Park 2005-06 Budget Community Reinvestment (Special Revenue, 204-5400) Fiscal Year December 31, 2005 through 2006 Purpose: In 1994, the voters of the Town of Estes Park approved that the Town and the Urban Renewal Authority could keep excess TABOR revenues to be used for the purpose of the acquisition, maintenance, repair and replacement of capital projects, including events/recreationfacilities, open space, sidewalks, trails, landscaping, street and parking lot construction, storm drainage, and municipal buildings andfacilities. In 2000, this practice was made pennanent. Actual Revised Budget FYE 2004 FYE2005 FYE2006 Total Revenues $54,277 $372,000 $191,000 Expenses Personnel Services 0 0 0 Operations & Maintenance 60,692 479,921 279,884 Total Current Expenses 60,692 479,921 279,884 Capital 1,530,559 3,431,579 1,100,000 Debt service 529,523 0 0 Total Expenses 2,120,774 3,911,500 1,379,884 Excess (deficiency) of revenues over (2,066,497) (3,539,500) (1,188,884) expenditures Other financing sources (transfers in) 3,546,946 2,155,795 1,350,000 Excess (deficiency) of revenues over expenditures and other financing uses 1,480,449 (1,383,705) 161,116 Beginning Fund balance 218,436 1,698,885 315,180 Ending Fund balance $1,698,885 $315,180 $476,296 Budget comments 2005 2006 Operations & Maintenance Engineering 147,000 50,000 Design Studios West 13,965 Conference center lease 217,837 214,884 Signage/Stanley Park Landscape 6,470 0 Mtc/trees/plants 4,275 5,000 Capital Buildings & Buildings remodel Stanley Park Phase I 500,000 ''. Town of Estes Park 2005-06 Budget Community Reinvestment (Special Revenue, 204-5400) Fiscal Year December 31,2005 through 2006 Purpose: In 1994, the voters of the Town of Estes Park approved that the Town and the Urban Renewal Authority could keep excess TABOR revenues to be used for the purpose of the acquisition, maintenance, repair and replacement of capital projects, including events/recreation facilities, open space, sidewalks, trails, landscaping, street and parking lot construction, storm drainage, and municipal buildings andfacilities. In 2000, this practice was made permanent Actual Revised Budget FYE 2004 FYE2005 FYE2006 Stanley Park Phase II** 850,000 CVB Building 1,515,000 CVB Parking 200,000 Stanley Park Phase I 100,000 Fall River Picnic Shelters 40,000 PO Rollover (Thorp) 5,550 PO Rollover (Village Mtc) 4,500 New Parks Shop 250,000 Vstr Center irrigation 50,000 Park Shop Driveway 40,000 Streets ('06 - Dry Gulch Drainage) 147,000 10,000 Walkways and Bikeways Fish creek trail 0 160,000 Rollover - cornerstone 55,482 Fishcreek Trail 594,206 MacGregor Trail 3,813 Other 16,028 Total capital 3,431,579 1,110,000 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget Museum Fund (207 - 5700, 5701) Special Revenue Fund Fiscal Year December 31, 2005 through 2006 Purpose: To collect.preserves interpret and display the history ofthe Estes Park area, Provide educational opportunities for residents and visitors at the Museum and Hyro Plant as well as via presentations at various locations throughout the Estes Park area. Revised Budget FYE 2004 2005 2006 Revenues Program revenues $7,326 $2,628 $2,006 Investment income 43 43 44 Miscellaneous (contributions/grants) 91,317 46,821 46,337 Total Revenues 98,686 49,492 48,387 Expenditures Personnel 142,323 172,428 159,463 Operations & Maintenance 96,379 106,659 164,383 Capital 15,204 0 0 Total Expenditures 253,906 279,087 323,846 Excess of revenues over (under) expenditures (155,220) (229,595) (275,459) Other financing sources (transfers in) 192,094 228,796 231,044 Other financing uses (transfers out) 2,200 2,200 2,200 Imirease (decrease) in Fund balance 34,674 (2,999) (46,615) Beginning Fund balance 20,662 55,336 52,337 Ending Fund balance $55,336 $52,337 $5,722 Budget details 2005 2006 Revenues See details Personnel See details Operations & Maintenance See details Capital See details *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget Museum Fund (207 - 5700) Museum Operations (Subfund of Museum 207) Fiscal Year December 31, 2005 through 2006 Purpose: To collect.preserve, interpret and display the history ofthe Estes Park area. Provide educational opportunities for residents and visitors at the Museum and Hyro Plant as well as via presentations at various locations throughout the Estes Park area. Revised Budget FYE 2004 2005 2006 Expenditures Personnel 130,032 158,722 145,002 Operations & Maintenance 87,515 94,728 151,987 Capital 15,204 0 0 Total Expenditures 232,751 253,450 296,989 Revenue; Federal Grant 23,821 11,362 Charges for services 2,376 1,306 Miscellaneous (interest, donations) 2,043 2,244 Contributions from "Friends", etc. 21,000 32,775 49,240 47,687 Personnel Museum Director - 0.90 Data Entry Tech - .60 (grant funded) Curator - 1.66 Operations & Maintenance IT Services 24,137 23,415 Maintenance contracts 11,420 12,718 Buildings ('06 - lighting system, secruity upgrade) 5,430 35,418 Exhibit/displays ('06 - reprint/rework exhibits) 2,800 12,500 Programs (oral histories, '06 - NEH award) 12,000 23,000 Data processing (computer replacements) 5,660 2,500 Education/training 993 1,800 Capital none *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee . Town of Estes Park 2005-06 Budget Fall River Hydro Plant (207-5701) Subfund of Museum Fund 207 Fiscal Year December 31,2005 through 2006 Purpose: To collect.preserve, interpretanddisplay the history ofthe Estes Parkarea. Provide educational opportunities for residents and visitors at the Museum and Hyro Plant as well as via presentations at various locations throughout the Estes Park area. Revised Budget FYE 2004 2005 2006 Expenditures Personnel 12,291 13,706 14,461 Operations & Maintenance 8,864 11,931 12,396 Capital 0 0 0 Total Expenditures 21,155 25,637 26,857 Budget details 2005 2006 Revenues Hydro plant 252 700 Personnel Curator - .34 Operations & Maintenance Advertising 1,654 1,750 Maintenance contracts 3,624 3,665 Data processing equipment 1,965 0 Utilities 3,750 4,138 Capital none *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town ofEstes Park 2005-06 Budget Conservation Trust Fund (211) Fiscal Year December 31,2005 through 2006 Purpose: To collect and distribute the proceeds of State lottery revenues for the purpose of acquiring, constructing and maintaining parks and facilities. Revised Revised FYE2004 FYE2005 Budget 2006 Revenues Intergovernmental $24,914 $25,400 $25,400 Investment income 319 252 1,500 Total Revenues 25,233 25,652 Â· 26,900 Expenses Personnel Services 0 0 0 Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 Capital 0 20,934 10,000 Total Expenses 0 20,934 10,000 Increave (decrease) in Fund balance 25,233 4,718 16,900 Beginning Fund balance 22,502 47,735 52,453 Ending Fund balance $47,735 $52,453 $69,353 Budget comments 2005 2006 Capital PO Rollover (Johnson Distributing) 20,934 Confluence Pk tree replace ph2 10,000 *ilei ils to be returned to committee for further discussion and action **item: to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town ofEstes Padc 2005-06 Budget Senior Center Fund (217-5304) Fiscal Year December 31, 2005 through 2006 FUIpOSe: To operate the Senior Center andprovide social, recreational and nutritionaI resounes to Estes Park seniors. Revised Budget FYE 2004 2005 2006 Revenues Intergovernmental (county) $2,475 $2,475 $0 Programs 21,542 36,730 38,430 Total Revenues 24,017 39,205 38,430 bpenip, Personnel Services 61,478 81,913 87,703 Operations & Maintenance 84,945 98,411 94,189 Total Current Expenses 146,423 180,324 181,892 Capital 0 1,250 0 Total Expenses 146,423 181,574 181,892 E, 4 44, (deficiency) of revenues over (122,406) (142,369) (143,462) expenditures Other financing sources (transfers in) 120,730 116,314 141,082 Other financing uses (transfers out) 0 0 0 E.teâ€ž (deficiency of revenues over 0,676) (26,055) (2,380) expenditures and other financing sources Beginning Fund balance 47,631 45,955 19,900 Ending Fund balance $45,955 $19,900 $17,520 Budget comments 2005 2006 Rrienues Services 4,400 9,240 United Way 10,739 8,550 El Pomar Grant 2,500 2,500 SC Inc. Projects (dinng room tile, exterior sign, 19,028 garden, newsletter, art sink, wood floor me) SC Inc. Projects (carpet, newsletter, garden) 15,500 Personnel Services Museum director - 0.10 Program Coordinator - 0.5 Senior Center manager - 1.0 Operalions & Maintenance IT Services 5,364 5,203 Food service contract 26,036 25,000 Maintenance contracts 17,696 18,081 Buildings (tile, floor mtc, carpet, exterim) 18,398 11,000 Program expenses 5,300 7,140 Operating supplies (Meals on Wheels incl) 4,900 4,900 Education & training 108 450 Utilities 12,683 13,092 Capital Desk (covered by County grant) 1,250 *items to be returned to committee for fu,ther discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewedby computer committee Town of Estes Park 2005-06 Budget Open Space (220-4600) Fiscal Year December 31,2005 through 2006 Purpose: In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and open space purchases through 2018. This fund accounts for the Town's portion of the tax.. Actual Revised Budget FYE 2004 2005 2006 Revenues Intergovernmental $234,106 $224,000 $230,500 Investment 1,930 1,377 1,369 Total Revenues $236,036 $225,377 $231,869 Expenses Personnel Services 0 0 0 Operations & Maintenance 0 48,350 0 Total Current Expenses 0 48,350 0 Capital 197,885 49,308 225,000 Total Expenses 197,885 97,658 225,000 Excef 5 (deficiency) of revenues over 38,151 127,719 6,869 expenditures Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 0 0 0 Exce55 (deficiency) of revenues over 38,151 127,719 6,869 expenditures and other financing sources Beginning Fund balance 270,656 308,807 436,526 Ending Fund balance $308,807 $436,526 $443,395 Budget comments: 2005 2006 Operations & Maintenance KnoIl/Willows des/cm 8,000 PO Rollover - City VisionD 725 FC Trail Ph3 des/cm for 2006 construction 39,625 Capital Ruins viewing platform 10,000 Resource protection 5,000 Cabin Security 7,000 Cabin windows 5,000 Signs 15,000 Other 7,308 Fall River Picnic Grounds Improvements 125,000 Fishcreek Trail Phase 3 100,000 Total 49,308 225,000 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget CVB Fund (222) Special Revenue Fund Fiscal Year December 31, 2005 through 2006 Purpose: To support and improve the economic strength and well-being of our community with the year-round promotion of visitation, tourism, and conferences through comprehensive communications, special events, group sales, and visitor services programs. CVB incorporates former Conference Center and Special Events Funds. **Due to creation of new departments, 2004 information is taken from 2004 CAFR and is available only in aggregate, not by department* * Actual Revised Budget **FYE 2004** 2005 2006 Revenues Charges for services $368,120 $597,709 $630,918 Investment income 43 0 0 Miscellaneous (sale of fixed assets) 46,642 0 0 Miscellaneous 18,000 0 0 Total Revenues 432,805 597,709 630,918 Erpenditures Personnel 294,489 628,896 730,124 Operations & Maintenance 565,513 1,721,639 1,635,554 Capital 0 25,202 23,389 Total Expenditures 860,002 2,375,737 2,389,067 Excess (deficiency) of revenues over (427,197) (1,778,028) (1,758,149) expenditures Other financing sources (transfers in) 490,499 1,700,000 1,800,000 Other financing uses (transfers out) 11,000 0 0 Excess (deficiency) of revenues over 52,302 (78,028) 41,851 expenditures and other fianncing sources Beginning Fund balance 120,252 42,224 Conference Center 23,621 Special Events 44,329 Ending Fund balance $120,252 $42,224 $84,075 Budget comments 2005 2006 Personnel see detail Operations & Maintenance see detail Capital see detail *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget CVB Fund (222-2000) Communications Fiscal Year December 31, 2005 through 2006 Purpose: The communications departmnet is responsible for the promotion of Estes Park as a tourist destination through theproduction and placement ofpaidadvertising in print. boradcast. and electronic media. This department is also responsible for travel-related media relations and travel writer support programs. event supporf programs and collateratproduction. Actual Revised Budget FYE 2004 2005 2006 Revenues Charges for services $0 $0 $0 Investment income 0 38 0 Miscellaneous (sale of fixed assets) 0 0 0 Miscellaneous 0 112 0 Total Revenues 0 150 0 Expenditures Personnel 0 103,907 108,054 Operations & Maintenance 0 780,343 791,663 Capital 0 0 0 Total Expenditures 0 884,250 899,717 Excess (deficiency) of revenues over 0 (884,100) (899,717) expenditures Budget comments 2005 2006 Personnel Communications Manager - 0.5 Coummications Coordinator - 1.0 Operations & Maintenance ' Advertising media purchases 578,781 585,600 Eventpromo/press releases 57,040 57,610 Design/photo/print/procL 87,595 88,471 Visitor Guide MaiVshipping 38,313 38,696 Phone answering (800 service) 2,681 3,000 Maketing research 8.305 11,800 Data processing equipment (computer replacement)*** 1,965 1,670 Capital none *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town ofEstes Park 2005-06 Budget CVB Fund (222-2600) Visitors Center Fiscal Year December 31,2005 through 2006 Purpose: To support and improve the economic strength and well-being of our community with the year-round promotion of visitation, tourism, and conferences through comprehensive communications, special events, group sales, and visitor services programs. CVB incorporates former Conference Center and Special Events Funds. Actual Revised Budget FYE 2004 2005 2006 Revenues Charges for services $0 $142,354 $186,976 Investment income 0 0 0 Miscellaneous (sale of fixed assets) 0 0 0 Miscellaneous 0 0 0 Total Revenues 0 142,354 186,976 Expenditures Personnel 0 177,670 251,515 Operations & Maintenance 0 250,505 144,292 Capital 0 0 0 Total Expenditures 0 428,175 395,807 Excess (deficiency) of revenues over 0 (285,821) (208,831) expenditures Budget comments 2005 2006 Personnel 1.00 - Visitor Center Coordinator 2.00 - Visitor Information Specialist 0.50 - Director of Business Development 0.50 - Communications Manager 5.00 - Seasonal Phone operators Operations & Maintenance IT Services 16,091 17,420 CVB Services Support (internal and external) 0 30,000 Web maintenance 7,500 7,725 Moving expenses 0 5,800 Building repairs 1,975 2,000 Office supplies 5,000 5,000 Postage 24,000 1,200 Printing 36,113 500 Furniture/Fixtures 7,318 10,000 Town ofEstes Park 2005-06 Budget CVB Fund (222-2600) Visitors Center Fiscal Year December 31, 2005 through 2006 Purpose: To support and improve the economic strength and well-being of our community with the year-round promotion of visitation, tourism, and con*rences through comprehensive communications, special eveny, groupÂ·sales, and visitor services programs. CVB incorporates former Conference Center and Special Events Funds. Actual Revised Budget FYE 2004 2005 2006 Promotional mat printing (lure piece) 45,879 5,324 Data processing software/equipment*** 36,027 3,900 Utilities 11,100 14,700 Resale purchases 12,000 15,000 Ambassador club expenses 1,500 1,500 Capital none *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget CVB Fund (222-2800) Group Sales & Marketing Fiscal Year December 31, 2005 through 2006 Purpose: To support and improve the economic strength and well-being of our community with the year-round promotion ofvisitation, tourism, and conferences through comprehensive communications. special events, group sales, and visitor services programs. CVB incorporates former Conference Center and Special Events Funds. Actual Revised Budget FYE 2004 2005 2006 Revenues Charges for services $0 $0 $0 Investment income 0 0 0 Miscellaneous (sale of fixed assets) 0 0 0 Miscellaneous (room night fees) 0 11,700 12,000 Total Revenues 0 11,700 12,000 Eipenditures Personnel 0 48,898 51,807 Operations & Maintenance 0 27,079 34,166 Capital 0 0 0 Total Expenditures 0 75,977 85,973 Eicess (deficiency) ofrevenues over 0 (64,277) (73,973) expenditures Budget comments 2005 2006 Personnel Group Sales and Marketing Manager - 1.00 Operations & Maintenance IT Services 2,682 2,602 Publishing 6,415 7,519 Materials/supplies/postage ('06 - $4,000 - CVB brochure) 3,500 7,856 Educaiton/training 1,000 2,318 Member dues/subscriptions 2,025 2,345 Marketing expenses 5,500 5,950 Capital none *item3 to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget CVB Fund (222-5500) Special Events Fiscal Year December 31,2005 through 2006 Purpose: To support and improve the economic strength and well-being of our community with the year-round promotion of visitation, tourism, and conferences through comprehensive communications, special events, group sales, and visitor services programs. CVB incorporates former Conference Center and Special Events Funds. Actual Revised Budget FYE 2004 2005 2006 Revenues Charges for services $0 $378,579 $371,700 Investment income 0 42 42 Miscellaneous (sale of fixed assets) 0 0 0 Miscellaneous 0 43,884 39,200 Total Revenues 0 422,505 410,942 Expenditures Personnel 0 298,421 318,748 Operations & Maintenance 0 508,664 499,169 Capital 0 25,202 23,389 Total Expenditures 0 832,287 841,306 Excess (deficiency) of revenues over 0 (409,782) (430,364) expenditures Budget comments 2005 2006 Personnel Special Events Mgr 1.00 Municipal Servies Foreman 1.00 Special Events Coordinator 1.00 Municipal Services Worker 1.00 Seasonal Maintenance Personnel 6.00 Operations & Maintenance Contract services (Christmas, Jazz Fest, Elk Fest, Wool Market) 30,000 34,700 Entertainment (Jazz Pest, Scandanavian Fest Performance Park, Riverside Park, Elk Fest Fireworks, Rooftop Rodeo, Wool Market, Scottish Fest, Auto Show, Heritage Days) 91,000 78,000 Advertising 7,000 7,000 Equipment (Tent/tables, Bobcat & Water truck rental) 21,000 25,000 Buildings (general repair and maintenance) 22,000 20,000 Furniture/fixtures 10,600 3,500 Vehicles 25,000 25,800 .. Town ofEstes Park 2005-06 Budget CVB Fund (222-5500) Special Events Fiscal Year December 31,2005 through 2006 Purpose: To support and improve the economic strength and well-being of our community with the year-round promotion ofvisitation, tourism, and conferences through comprehensive communications, special events, group sales, and visitor services programs. CVB incorporates former Conference Center and Special Events Funds. Actual Revised Budget FYE 2004 2005 2006 Feed costs 45,000 57,000 Exhibits/displays 25,000 25,000 Catering (Wool Market lunches) 5,000 5,000 Education & training 4,700 4,700 Dues & subscriptions 4,131 3,720 Utilities 35,463 35,463 Purse money (Rodeo, Wool Market) 21,342 24,100 Volunteer banquet 3,600 3,600 Rooftop Rodeo 53,000 60,000 Manure disposal 17,000 17,000 Capital Copier 11,813 Vehicle lease (pmnt to Vehicle Replacement Fund 13,389 13,389 '05 - pmnt 1 of 4, '06 - pmnt 2 of4) Gator (replace)* 10,000 25,202 23,389 *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget CVB Fund (222-5800) Conference Center Fiscal Year December 31,2005 through 2006 Purpose: To support and improve the economic strength and well-being of our community with the year-round promotion ofvisitation, tourism, and conf@rences through comprehensive communications, special events, group sales, and visitor services programs. CVB incorporates former Conference Center and Special Events Funds. Actual Revised Budget FYE 2004 2005 2006 Revenues Charges for services $0 $0 $0 Investment income 0 0 0 Miscellaneous (sale of fixed assets) 0 0 0 Miscellaneous (Holiday Inn lease) 0 21,000 21,000 Total Revenues 0 21,000 21,000 Erpenditures Personnel 0 0 0 Operations & Maintenance 0 155,048 166,264 Capital 0 0 0 Total Expenditures 0 155,048 166,264 Excess (deficiency) of revenues over 0 (134,048) (145,264) expenditures Budget comments 2005 2006 Personnel none Operations & Maintenance Insurance/property & real taxes 40,598 41,814 (prop tax exp offsets Holiday Inn lease) General Building Maintenance 50,000 60,000 Utility Expenditures 64,250 64,250 Capital none *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee .. Town ofEstes Park 2005-06 Budget Park Entrance Estates (303) Special Assessment District - Construction Fiscal Year December 31,2005 through 2006 Purpose: To collect the annual assessments for the High Drive area Special Assessment District. All collections are to be used to retire the 1996 Park Entrance Estates SID bond issue. 2005 is the 9th year of the 10-year issue. Actual Revised Budget FYE 2004 2005 2006 Re,enua Investment income $19 $16 $16 Total Revenues 19 16 16 ExpenKS Personnel Services 0 0 0 Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 Capital 0 0 0 Total Expenses 0 0 0 Excess (deficiency) of revenues over 19 16 16 expenditures Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 0 0 0 Excess (deficiency) of revenues over 19 16 16 expenditures and other financing sources Beginning Fund balance 1,832 1,851 1,867 Ending Fund balance $1,851 $1,867 $1,883 Budget comments: None *ittnis to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget Park Entrance Estates (414) Special Assessment District - Debt Service Fiscal Year December 31, 2005 through 2006 Purpose: To administer Certificate of Participations issued for golf course improvements by the Town of Estes Park and the Recreation District, due to mature in 2009. Actual Revised Budget FYE 2004 2005 2006 Revenues Interest income $1,210 $2,407 $1,180 Taxes 5,703 16,486 6,854 Total Revenues 6,913 18,893 8,034 hpenses Personnel Services 0 0 0 Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 Capital 0 0 0 Debt Service 18,776 9,662 9,258 Total Expenses 18,776 9,662 9,258 Excess (deficiency) of revenues over (11,863) 9,231 (1,224) expenditures Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 0 0 0 Excess (deficiency) of revenues over (11,863) 9,231 (1,224) expenditures and other financing sources Beginning Fund balance 8,976 (2,887) 6,344 Ending Fund balance ($2,887) $6,344 $5,120 Budget comments: None *items to be returned to committee for further discussion and action **item: to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town ofEstes Park 2005-06 Budget Building Authority (419) Debt Service Fiscal Year December 31, 2005 through 2006 Purpose: To administer Certificate of Participations issued for golf course improvements by the Town of Estes Park and the Recreation District, due to mature in 2009. Revised Budget FYE 2004 2005 2006 Revenues Total Revenues $93,575 $92,835 $92,930 Expenses Personnel Services 0 0 0 Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 Capital 0 0 0 Debt service 93,575 92,835 92,930 Total Expenses 93,575 92,835 92,930 Excess (deficiency) of revenues over 0 0 0 expenditures Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 0 0 0 Excess (deficiency) of revenues over 0 0 0 expenditures and other financing sources Beginning Fund balance 0 0 0 Ending Fund balance $0 $0 $0 Budget comments 2005 2006 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***con'Puter hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget Light & Power Fund (502) Enterprise Fund Fiscal Year December 31,2005 through 2006 Purpose: To provide electric service to residents of Estes Park and adjacent areas. The Light & Power Depatment provides service to more than 9,400 customers in the Estes Park and surrounding area. Actual Revised Budget FYE 2004 2005 2006 Revenues Charges for Service$ $8,688,408 $9,984,444 $9,834,811 Investment income 38,006 35,000 26,557 Other 391,220 284,000 277,500 Total Revenues 9,117,634 10,303,444 10,138,868 ExpenditureÂ§ Source of Supply 4,291,364 4,613,129 4,702,000 Distribution Personnel 1,104,139 1,067,304 1,152,414 Operations and Maintenance 613,218 407,584 418,848 Customer Accounts Personnel 503,828 500,166 525,557 Operations and Maintenance 135,273 138,939 149,014 Administration/General Personnel 321,019 342,495 187,591 Operations and Maintenance 797,099 987,410 1,086,701 Debt 125,704 303,995 305,300 Total Current Expenses 7,891,645 8,361,022 8,527,425 Capital 330,561 980,918 683,235 Total Expenditures 8,222,206 9,341,940 9,210,660 Excess (deficiency) of revenues over 895,429 961,504 928,208 expenditures Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 901,595 951,000 939,133 Excess (deficiency) of revenues over expenditures and other financing sources (6,166) 10,504 (10,925) Other uses of funds 118,126 Beginning Fund balance 2,251,438 2,127,146 2,137,650 Ending Fund balance $2,127,146 $2,137,650 $2,126,725 *Fund balances are calculated as "net current assets less inventories",(source: audited financial statements, page 9-10 for the fiscal year ended Dec. 31,2004). Amounts for 2004 ending balance are current assets ($4,181,444) less current liabilities ($1,655,893) less inventories ($398,405) for a fund balance of$2,127,146. Town of Estes Park 2005-06 Budget Light & Power Fund (502) Enterprise Fund Fiscal Year December 31,2005 through 2006 Purpose: To provide electric service to residents of Estes Park and adjacent areas. The Light & Power Depatment provides service to more than 9,400 customers in the Estes Park and surrounding area. Actual Revised Budget FYE 2004 2005 2006 Budget comments 2005 2006 Revenue Information Technology Service (ITS) costs allocated to user departments: 311,102 0 (in '06, ITS will be its own department) 2.5% rate increase to match CPI. Black and Veatch 2005-08 rate analysis recommends increase. Expenditures Source of Supply Includes PRPA purchased power increase of 3.9% and 3.0% growth Forecast includes 2.0% growth in 2006. Wind power included, projected at $25,000. 4,613,129 4,702,000 Personnel Line Superintendent 1.00 0.50 Part-time Secretary A.goil,ult to director 1.00 0.39 Finance Officer Crew Chief 1.00 1.00 Human resource Manager Linemen 7.00 0.34 Accountant I Groundman 1.00 1.44 Accts. Payable/Utility Billing Specialist Alatenal Mgmt. Specialist 1.00 1.34 Administrative Clerk II L ine Equipment Specialist 1.00 0.42 Town Administrator Senior Meter Specialist 1.00 0.42 Town Clerk Ritter Specialist 2.00 0.42 Deputy Town Clerk Aleler Reader / Groundman 1.00 0.20 Construction/Facilities Manager Public Works Office Manager 0.50 0.42 Secretary III IT Services Manager (move to IT fund in '06) 1.00 0.34 Accounting Manager lT Support Specialist 1.00 Operations and Maintenance Distribution EPURA Street Light Maintenance 58,000 38,000 Tree Trimming (overhead lines) 26,000 90,000 Underground conduit 25,000 25,000 Meter maintenance & replacement 130,540 133,220 EPURA Street Light Upgrade 80,560 50,000 Customer Accounts Maintenance contracts 61,953 65,361 (H.T.E. - $43K) Education & Training 0 4,030 Administration Engineering ('06 - Mary's Lake Substation Master Plan) 14,000 75,000 Information technology services 48,274 46,830 Real property (Muni Bldg office space) 77,250 77,250 Maintenance contracts 27,750 27,900 Vehicle Maintenance 122,500 125,000 Christmas decorations & displays 109,000 93,500 Town of Estes Park 2005-06 Budget Light & Power Fund (502) Enterprise Fund Fiscal Year December 31, 2005 through 2006 Purpose: To provide electric service to residents of Estes Park and adjacent areas. The Light & Power Depatment provides service to more than 9,400 customers in the Estes Park and surrounding area. Actual Revised Budget FYE 2004 2005 2006 Data Processing Software *** 27,500 33,500 Data Processing Equipment*** 37,500 43,000 Education/rraining 19,400 27,900 Utilities 42,292 56,592 Payment in lieu of tax (2.5% Urban Revenue) 128,371 132,750 Franchise Fee (3.0% Urban Revenue) 154,046 159,300 Transfers General Fund (9% of Charges for Services) 898,600 885,133 Vehicle Replacement Fund 52,400 54,000 Debt Service Series 199 revenue Bonds, 2004 coupon rate 4.60% 2005 coupon rate 4.70% 2006 coupon rate 4.80% 303,995 305,300 Final maturity 2014, callable 2009, final interest rate 5.45% Capital Building remodeling 12,000 10,000 Station Equipment 5,000 5,000 Office Equipment 27,500 5,000 Data Processing Equipment*** . 67,500 77,735 Transformers 136,917 120,000 Communication Equipment 309,500 12,500 Street Lights 20,000 20,000 Poles/rowers/Fixtures 15,828 12,000 Overhead Lines 74,000 74,000 Underground Conductors 50,000 190,000 Customer service lines 2,673 0 Vehicles 1-Ton Flatbed* 60,000 Boom Truck* 200,000 Duty Truck* 42,000 Bombadier Snowcat* 90,000 Jeep* 25,000 Total Capital 980,918 683,235 *items to be returned to committee for further discussion and action items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget Water Fund (503) Enterprise Fund Fiscal Year December 31, 2005 through 2006 Purpose: To provide water service to residents of Estes Park and adjacent areas. Actual Revised Budget FYE 2004 2005 2006 RevenueÂ§ Charges for Services $2,137,906 $2,648,399 $2,690,199 Investment income 28,994 36,000 36,000 Miscellaneous 42,412 8,290 8,190 Total Revenues 2,209,312 2,692,689 2,734.389 E tpenditures Source of Supply Source of Supply 127,172 133,900 137,900 Purification Personnel 233,832 239,809 281,715 Operations and Maintenance 214,955 238,178 261,932 Distribution Personnel 449,614 466,486 539,890 Operations and Maintenance 27,636 164,704 155,519 Customer Accounts Personnel 68,346 69,594 90,502 Operations and Maintenance 134,812 126,240 196,286 Administration/General Personnel 291,780 230,972 219,818 Operations and Maintenance 210,878 303,670 395,628 Debt 106,489 308,261 303,576 Total Current Expenses 1,865,515 2,281,814 2,582,766 Capital 570,482 698,151 330,500 Total Expenditures 2,435,997 2,979,965 2,913,266 Excess (deficiency) of revenues over (226,685) (287,276) (178,877) expenditures Other financing sources (transfers in) 560,837 0 0 Other financing uses (transfers out) 95,271 94,630 97,309 ExcesÂ§ (deficiency) of revenues over expenditures and other financing sources 238,881 (381,906) (276,186) Other uses of funds 357,676 0 0 Beginning Fund balance 2,521,399 2,402,604 2,020,698 Ending Fund balance $2,402,604 $2,020,698 $1,744,512 Town of Estes Park 2005-06 Budget Water Fund (503) Enterprise Fund Fiscal Year December 31, 2005 through 2006 Purpose: To provide water service to residents of Estes Park and adjacent areas. Actual Revised Budget FYE 2004 2005 2006 *Fund balances are calculated as "net current assets less inventories", (source: audited financial statements, page 9-10 for the fiscal year ended Dec. 31, 2004). Amounts for 2004 ending balance are current assets ($2,992,247) less current liabilities ($476,647) less inventories ($112,996) for a fund balance of $2,402,604. Budget comments 2005 2006 General The Black and Veatch Financial Plan recommended 2.9% annual rate increases beginning 2005 through 2008. Annual surplus projected beginning in 2007. The rate increases result in an estimated $2.0 million+ fund balance m 2008. Revenue none Expenditures Personnel Public Works Director 0.40 0.26 Finance Officer Utilities Director 1.00 0.33 Administrative Clerk Water Superintendent 1.00 0.64 Accts. Payable/Utility Billing Specialist Assistant Water Superintendent 1.00 0.23 Town Administrator Water Plant Operators 3.00 0.23 Assistant Town Administrator Pubill Works Office Manager 0.15 0.23 Town Clerk Part-Time Secretary 0.50 0.23 Deputy Town Clerk W ater Quality Manager 1.00 1.00 Cross Cormection Control Specialist Alunicipal Service Worker 1.00 0.33 Accountant I Utilities GIS System Manager 1.00 0.33 Accounting Manager Secretary III 0.23 0.20 ConsVPublic Wk Fac. Manager Purification Lab testing 20,800 21,124 27,104 Equipment/machinery 20,800 Chemicals 85,000 95,000 Utilities 81,400 83,115 Distribution Vehicles 41,000 42,000 Water system 43,368 42,500 Other equipment/machinery 10,750 10,750 Furnitures/fixtures 9,056 4,400 Data processing equipment 11,500 7,800 Utilities 14,411 14,626 Customer accounts L&P - meter reading 30,066 31,006 Meters 75,000 125,000 A&G .. Town of Estes Park 2005-06 Budget Water Fund (503) Enterprise Fund Fiscal Year December 31,2005 through 2006 Purpose: To provide water service to residents of Estes Park and adjacent areas. Actual Revised Budget FYE 2004 2005 2006 Engineering 59,810 137,000 Legal 10,000 10,000 Infomation Technology Services 21,455 20,813 Property rental 43,815 43,815 Education/training 12,800 22,000 Payment in Lieu of Tax (2.5% Urban Revenue) 32,775 33,725 Franchise Fee (3.0% Urban Revenue) 39,330 40,470 Housing Tap Fee Subsidy (1/2 Water, 1/2 General Fund) 26,400 26,400 Transfers General Fund 80,280 82,600 Vehicle Replacement 14,350 14,709 Debt Service 1990 Series A Colorado Water Resources, 2005 rate 4.40% 1990 Series A Colorado Water Resources, 2006 rate 4.40% 205,000 203,416 Final maturity 2010,4.85% coupon 1997B Series A Colorado Water Resources, 2005 Rate 4.79% 1997B Series A Colorado Water Resources, 2006 Rate 4.75% 103,261 100,160 Final maturity 2011,4.75% rate Capital Building remodeling 21,500 7,500 Station equipment 5,000 5,000 Data processing equipment 6,616 0 Communication equipment 16,757 20,000 Purification equipment 21,628 145,000 Other machinery 1,876 0 Water system 613,474 150,000 Vehicles Flat Bed/Fuel Tank/Transformer - Portable Generator 11,300 Leak repair - equipment trailer 3,000 Total capital 698,151 330,500 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee .. Town of Estes Park 2005-06 Budget Catastrophic Loss (605) Internal Service Fiscal Year December 31,2005 through 2006 Purpose: To provide a reserve account in the event that an unforeseen loss would not be covered by the Town's insurance coverages. The Fund also includes the 3% emergency reserve required by the Tabor ammendment. Actual Revised Budget FYE 2004 2005 2006 Revenues Investment income $21,076 $31,365 $31,365 Total Revenues 21,076 31,365 31,365 Expenses Personnel Services 0 0 0 Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 Capital 0 0 0 Total Expenses 0 0 0 Increase (decrease) in Fund balance 21,076 31,365 31,365 Beginning Fund balance 2,049,262 2,070,338 2,101,703 Ending Fund balance $2,070,338 $2,101,703 $2,133,068 Budget comments 2005 2006 Booked value on 12/31/04 CAFR - $485,000 485,000 485,000 Calculation value: Expenditures from all funds less Enterprise funds x 3% = $466,499 (decision made to select more conservative calculation) *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee . Town of Estes Park 2005-06 Budget Medical Insurance Fund (606) Internal Service Fiscal Year December 31, 2005 through 2006 Purpose: To provide a partially seHunded Medical Insurance Fund, which was created for the portion of the medical insurance risk that is borne by the Town. Actual Revised Budget FYE 2004 2005 2006 R e# enuef Charges for services $321,575 $345,998 $372,893 Investment income 1,833 1,550 1,650 Miscellaneous 9,832 6,001 2,526 Total Revenues 333,239 353,549 377,069 Expenses Personnel Services 0 0 0 Operations & Maintenance 256,149 314,635 363,310 Total Current Expenses 256,149 314,635 363,310 Capital 0 0 0 Total Expenses 256,149 314,635 363,310 Incrca5e (decrease) in Fund balance 77,091 38,914 13,759 Beginning Fund balance 189,365 266,456 305,370 Ending Fund balance $266,456 $305,370 $319,129 Budget comments 2005 2006 Expen,es include: Post employment insurance benefit 19,585 25,110 Benefit consultant fee for bidding coverage 10,000 Benefit consultant fee (base fee) + 20,000 30,000 Actuarial study (required by GASB 45 for post-employment benefits) 2,500 Health benefits payments 265,000 305,000 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee .a Town of Estes Park 2005-06 Budget Fleet Maintenance Fund (612) Internal Service Fiscal Year December 31, 2005 through 2006 Purpose: To manage and maintain the Town of Estes Park's vehicles. All costs are to be recovered through user fees. Actual Revised Budget FYE 2004 2005 2006 Revenues Charges for services $253,775 $285,000 $285,000 Investment income 277 209 220 Miscellaneous 94 1,000 0 Total Revenues 254,145 286,209 285,220 Erpenses Personnel Services 222,487 214,933 250,830 Operations & Maintenance 32,329 70,860 55,209 Total Current Expenses 254,815 285,793 306,039 Capital 3,789 0 0 Total Expenses 258,604 285,793 306,039 Excess (deficiency) of revenues over (4,459) 416 (20,819) expenditures Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 2,600 2,600 2,600 Excess (deficiency) of revenues over expenditures and other financing sources 0,059) (2,184) (23,419) Beginning Fund balance 223,124 216,065 213,881 Ending Fund balance $216,065 $213,881 $190,462 Budget comments 2005 2006 Personnel Director of Public Works 0.05 Lead Mechanic 1.00 Mechanic H 1.00 Fleet Superintendent 1.00 Operations and Maintenance expenses include: IT Services 5,364 5,203 Maintenance contracts 7,200 7,200 Buildings (Fleet Shop Drainage - '05) 18,000 3,100 Data processing equipment 3,500 2,500 Education & training 3,580 3,580 Utilities 6,199 5,783 Capital includes: none Transfer out: (Vehicle Replacement Fund) 2,600 2,600 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer bardware or software to be reviewed by computer committee Town ofEstes Park 2005-06 Budget Information Systems Technology (625) Internal Service Fiscal Year December 31, 2005 through 2006 Purpose: To provide computer information systems support to the Town of Estes Park government Actual Revised Budget FYE 2004 2005 2006 Revenues SO $0 $319,400 Total Revenues 0 0 319,400 Expenses Personnel Services 0 0 154,213 Operations & Maintenance 0 0 140,008 Total Current Expenses 0 0 294,221 Capital 0 0 0 Total Expenses 0 0 294,221 Increase (decrease) in Fund balance 0 0 25,179 Beginning Fund balance 0 0 0 Ending Fund balance $0 $0 $25,179 Budget comments 2006 Personnel Services IT Manager - 1.00 Support Analyst - 1.00 Operations & Maintenance includes: Data processing software 109,200 (H.T.E. - $45,000; Network SAN Server - $35,000) Office equipment 2,500 Communicaton equipment 20,000 System audit 7,500 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget Vehicle Replacement Fund (635) Internal Service Fiscal Year December 31,2005 through 2006 Purpose: To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. Actual Revised Budget FYE 2004 2005 2006 Revenues Charges for services $0 $29,004 $32,004 Total Revenues 0 29,004 32,004 E,penses Personnel Services 0 0 0 Operations & Maintenance 0 0 0 fotal Current Expenses 0 0 0 Capital 0 119,660 0 Total Expenses 0 119,660 0 Excess (deficiency) of revenues over 0 (90,656) 32,004 expenditures Other financing sources (transfers in) 223,721 231,550 249,509 Other financing uses (transfers out) 0 0 0 Excess (deficiency) of revenues over expenditures and other financing sources 223,721 140,894 281,513 Beginning Fund balance 149,353 373,074 513,968 Ending Fund balance $373,074 $513,968 $795,481 Budget comments 2005 2006 Revenues Special Events Water truck (yrs 1& 2 of 4) 13,389 13,389 Fire truck (yrs 1 & 2 of 4) 0 15,615 18,615 29,004 32,004 Other financing sources (transfers in) General 160,000 176,000 Museum 2,200 2,200 Special Events 0 0 Light and Power 52,400 54,000 Water 14,350 14,709 Fleet 2,600 2,600 231,550 249,509 *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee Town of Estes Park 2005-06 Budget Fire Pension Fund (709) Fiduciary Fund Fiscal Year December 31,2005 through 2006 Purpose.- To provide a pension to retired volunteer .Arejighters that have served the Town of Estes Park. Actual Revised Budget FYE 2004 2005 2006 Revenues Additions: State: $55,770 $57,443 $52,570 Town: 60,164 61,969 63,828 Investment: 9,666 10,000 10,000 Total Revenues $122,400 $127,739 $131,271 Expenses Personnel Services 0 0 0 Operations & Maintenance 86,100 99,459 88,060 Total Current Expenses 86,100 99,459 88,060 Capital 0 0 0 Total Expenses 86,100 99,459 88,060 Excess (deficiency) of revenues over 36,300 28,280 43,211 expenditures Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 0 0 0 Excess (deficiency) of revenues over expenditures and other financing sources 36,300 28,280 43,211 Beginning Net Asset balance 959,727 996,027 1,024,307 Ending Net Asset balance $996,027 $1,024,307 $1,067,518 Budget comments 2005 2006 Personnel Services none Operations & Maintenance Current benefit payment 92,820 87,360 (24 retirees in 2005; 23 retirees in 2006) Death benefit payment 700 700 The Firefighter's pension plan is a single employer defined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board of Trustees composed ot Town elected officials, staff and firefighters. A firefighter is qualified to receive the current maximum bene fit of $350 per month after reaching the age of 50 and completing 20 years of service. At the end of 2004, there were 22 retirees and beneficiaries, two inactive members elegible for benefits, and 40 active members. Acklarial studies are conducted every two years. The most recent sudy as of January 31,2003, indicated that the current level of connÂ·~butions to the fund are adequate to support, on an actuarially sound basis, the prospective benefits and costs for the present plan. *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids .***computer hardware or software to be reviewed by computer committee 1.-2. Town of Estes Park 2005-06 Budget Police Pension Fund (710) Fiduciary Fund (Closed) Fiscal Year December 31, 2005 through 2006 Purpose: The Police Pension Fund is a plan that was formerly ogered to the Town of Estes Park's law enforcement personnel. The plan was closed to new enrollees in 1988, and a 401 fa) defined contribution plan is currently offered Actual Revised Budget FYE 2004 2005 2006 Revenues Additions: State: $0 $0 $0 Town: 0 0 0 Investment: 458 225 225 Total Revenues $458 $225 $225 Expenses Personnel Services 0 0 0 Operations & Maintenance 2,565 2,565 2,565 Total Current Expenses 2,565 2,565 2,565 Capital 0 0 0 Total Expenses 2,565 2,565 2,565 Excess (deficiency) of revenues over (2,107) (2,340) (2,340) expenditures Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 0 0 0 Excess (deficiency) of revenues over expenditures and other financing sources (2,107) (2,340) (2,340) Beginning Net Asset balance 14,236 12,129 9,789 Ending Net Asset balance $12,129 $9,789 $7,449 Budget comments 2005 2006 - The Town administers the single employer Police Defined Benefit Pension Plan. Currently, only one :urviving spouse is receiving benefits. The monthly benefit is $214 with no future increases scheduled. *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee . Town ofEstes Park 2005-06 Budget Friends of Stanley Hall (716) Fiduciary Fund Fiscal Year December 31, 2005 through 2006 Purpose: The Friends of Stanley HaN donated funds to the Town of Estes Park for the purpose of construction of a performing arts facility. The agreement requires tthatthefeasability ofthefacility wilibedetennined by 2006. If thefacility is notfeasible, by 2009 thejunds areto bedonated toanon-profitorganizationdedicated to the support of the performing arts. Actual Revised Budget FYE 2004 2005 2006 Revenues Investment income $6,363 $5,200 $5,200 Total Revenues $6,363 $5,200 $5,200 Expenses Personnel Services 0 0 0 Operations & Maintenance 25,796 2,212 25,000 Total Current Expenses 25,796 2,212 25,000 Capital 0 0 0 Total Expenses 25,796 2,212 25,000 IncreaÂ§e (decrease) in Fund balance (19,433) 2,988 (19,800) Beginning Fund balance 440,625 421,192 424,180 Ending Fund balance $421,192 $424,180 $404,380 Budget comments 2005 2006 Operations & Maintenance Feasability Study - Fairgrounds 25,000 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee '.4 Town ofEstes Park 2005-06 Budget Vehicle Replacement Fund (635) Internal Service Fiscal Year December 31,2005 through 2006 Purpose: To fund depreciation ofvehicles and accumulate Nnds for the scheduled replacement of vehicles. Actual Revised Budget FYIÂ£ 2004 2005 2006 Revenues Charges for services $0 $29,004 $32,004 Total Revenues 0 29,004 32,004 Expenses Personnel Services 0 0 0 Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 Capital 0 119,660 0 Total Expenses 0 119,660 0 Excess (deficiency) of revenues over 0 (90,656) 32,004 expenditures Other financing sources (transfers in) 223,721 231,550 249,509 Other financing uses (transfers out) 0 0 0 Excess (deficiency) of revenues over expenditures and other financing sources 223,721 140,894 281,513 Beginning Fund balance 149,353 373,074 513,968 Ending Fund balance , $373,074 $513,968 $795,481 Budget comments 2005 2006 The target balance of the fund is to gather funds up to 125% of depreciation of vehicles. Re,enue! Special Events Water truck (yrs 1& 2 of4) 13,389 13,389 Fire truck (yrs 1 & 2 of 4) 15,615 18,615 29,004 32,004 Other financing sources (transfers in) General 160,000 176,000 Museum 2,200 2,200 Special Events 0 0 Light and Power 52,400 54,000 Water 14,350 14,709 Fleet 2,600 2,600 231,550 249,509 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Town ofEstes Park 2005-06 Budget Transportation (# TBD) Special Revenue Fund Fiscal Year December 31,2005 through 2006 Purpose: To provide public support for a pilot transportation system. Revised Budget FYE 2004 2005 2006 Revenues Intergovernmental (county) $0 $0 $0 Programs 0 0 0 Total Revenues 0 0 0 Expenses Personnel Services 0 0 0 Operations & Maintenance 0 0 125,000 Total Current Expenses 0 0 125,000 Capital 0 0 0 Total Expenses 0 0 125,000 Excess (deficiency) of revenues over 0 0 (125,000) expenditures Other financing sources (transfers in) 0 0 125,000 Other financing uses (transfers out) 0 0 0 Excess (deficiency of revenues over 0 0 0 expenditures and other fianncing sources Beginning Fund balance 0 0 0 Ending Fund balance $0 $0 $0 Budget comments 2005 2006 To be funded via General Fund transfer. *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee