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PACKET Town Board 2004-09-13
Prepared 07/09/04 The Mission of the Town of Estes Fark le to plan and provide reliable, hi0h-value services for our citizens, visitors, and employees. We take dreat pride eneurind and enhancind the 1 =.14 opality of life in our community by Dein0 dood etewards of public ,~ resources and natural eettine BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, July 13, 2004 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated June 22,2004, and Town Board Study Session dated June 17, 2004. 2. Bills. 3. Committee Minutes: A. Public Safety, June 24,2004: Fire Dept. 1. Memorandum of Understand with RMNP - Extension. B. Community Development, July 1, 2004: Museum Dept.: 1. Building Expansion Change Order, $29,556, Westover Construction. Community Development Dept. 1. Farmers Market Regulation Policy - Addition to Community Development Policy Manual. Special Events Dept.: 1. Street Closure: MacGregor Ave. between Elkhorn Ave.-Park Ave., October 1 through October 3,2004 - Elk Fest Activities. Business Development Dept. 1. Official Logo for Convention & Visitors Bureau, Conference Center, Visitors Center, Fairgrounds, Special Events, Economic Development and Public Parks. 4. Estes Park Housing Authority, June 9,2004 (acknowledgment only). 2. ACTION ITEMS: 1. TOWN BOARD 2004-2006 GOALS - PRESENTATION OF ACTION PLANS. Town Administrator Widmer and Dept. Heads. 1 Continued on reverse side 2. PERFORMING ARTS THEATER - PRESENTATION OF FEASIBILITY STUDY BY AMS PLANNING & RESEARCH CORP. Arthur Greenberg, etal. 3. BUSINESS DEVELOPMENT DEPT. - AWARD CONTRACT FOR DEVELOPMENT OF CVB WEBSITE. Business Development Dir. Pickering. 4. LIQUOR LICENSING: TRANSFER OF OWNERSHIP FROM ESTES VALLEY RECREATION & PARK DISTRICT TO: ESTES VALLEY RECREATION & PARK DISTRICT AND BHM2, HOTEL & RESTAURANT LICENSE WITH OPTIONAL PREMISES, ESTES PARK GOLF COURSE. 1080 S. ST. VRAIN AVE. Town Clerk O'Connor. 5. RESOLUTION #10-04 - TRANSFER OF ONE UNIT OF CBT WATER FROM GLACIERVIEW WATER SYSTEMS, INC. TO THE TOWN OF ESTES PARK. Town Attorney White. 6. TOWN ADMINISTRATOR'S REPORT. 7. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 Town of Estes Park, Larimer County, Colorado, 2004 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 22nd day of June, 2004. Meeting called to order by Mayor ProTem Susan Doylen. Present: Susan L. Doylen, Mayor ProTem Trustees David Habecker Lori Jeffrey-Clark Chuck Levine Also Present: Randy Repola, Assistant Town Administrator Rebecca van Deutekom, Deputy Town Clerk Gregory A. White, Town Attorney Absent: John Baudek, Mayor G. Wayne Newsom Bill Pinkham Mayor ProTem Doylen called the meeting to order at 7:00 p.m. and all recited the Pledge of Allegiance. PUBLIC COMMENT None. TOWN BOARD COMMENTS On behalf of the Board and staff, Trustee Jeffrey-Clark commended the Estes Park Marathon Committee on a successful event the previous weekend. The event was well organized and attended and provided an opportunity to showcase the Town. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated June 8,2004. 2. Bills. 3. Committee Minutes: A. Utilities, June 10, 2004: 1. Design/Construction Management Scope of Services for Upper Broadview & Devil's Gulch Water Line, Cornerstone Engineering, $9,664 B. Public Works, June 17, 2004: 1. Sidewalk Repair, $14,500 2. Drinking Fountain Project, $15,000 4. Estes Valley Board of Adjustment, June 1, 2004 (acknowledgement only). 5. Estes Valley Planning Commission, June 15, 2004 (acknowledgement only). It was moved and seconded (Habecker/Levine) the consent agenda be approved, and it passed unanimously. Board of Trustees - June 22,2004 - Page 2 1.A. PLANNING COMMISSION AGENDA (Approval of): Mayor ProTem Doylen opened the Public Hearing for the following Consent Agenda Items. 1. CONSENT ITEMS: 1. AMENDED PLAT. A. The east and west halves of Lot 24, and the east and west halves of Lot 25, Block 9, Country Club Manor Addition, Ravit & Monte Michener/Applicants. 2. SUBDIVISION PLAT. A. Sixth Green Estates Subdivision, Portion of Lot 9, S. St. Vrain Addition, Robert Dekker/Applicant. 3. FINAL CONDOMINIUM MAPS. A. Lofts at Estes Condominiums, Supplemental Condominium Map #4, Portion of Lot 30, and 39' of Lot 29, Riverside Subdivision, SRG Properties, LLC/Applicant. B. Solitude Condominiums, Supplemental Condominium Map #1, Lot 1, Solitude Subdivision, Fish Creek Properties, LLC/Applicant. 4. SPECIAL REVIEW. A. #04-01, Horse Drawn Carriage Concession, Downtown Estes Park, Tom Jones/Applicant. As there was no public testimony, Mayor ProTem Doylen closed the public hearing, and it was moved and seconded (Habecker/Levine) all Consent Items be approved, and it passed unanimously. 2. PLANNING COMMISSION ACTION ITEMS: 1. SPECIAL REVIEW. A. #02-01, Rocky Mountain Church, Extension of Vesting Period, Lot 1, Mary's Lake Subdivision, Rocky Mountain Church/Applicant. Mayor ProTem Doylen opened the Public Hearing. Planner Shirk presented the Staff Report noting that the Town Board voted to recommend conditional approval of the development plan/special review on May 14, 2002 and granted a one year time extension on June 10, 2003. However, construction has not commenced and per Estes Valley Development Code §3.5.C.1, failure of an applicant to apply for a building permit and commence construction or operation with regard to the special review use approval within one year of receiving approval of the special review use shall automatically render the decision null and void. The Applicant has requested a new approval of the plans with no revisions to the development plan. As there was no public testimony, Mayor ProTem Doylen closed the public hearing, and it was moved and seconded (Habecker/Jeffrey-Clark) Extension of the Vesting Period for Special Review #02-01 be approved with the conditions recommended by the Planning Commission on April 16, 2002, and it passed unanimously. 2. SUBDIVISION & REZONING. A. Bighom at Spruce Subdivision, a Portion of Lots 22 & 12, Block 10, 2nd Amended Plat of the Town of Estes Park, David & Board of Trustees - June 22,2004 - Page 3 A. Bighorn at Spruce Subdivision, a Portion of Lots 22 & 12, Block 10, 2nd Amended Plat of the Town of Estes Park, David & Susan Habecker/Applicant. Mayor ProTem Doylen opened the Public Hearing and acknowledged Trustee Habecker's declaration of a "conflict of interest." Planner Shirk presented the Staff Report detailing the Applicants' request to rezone the property from "RM" Multi-Family to "R" Residential. The subdivision request divides the single lot into three, and allows construction of two additional single-family dwellings. There being no public testimony, Mayor ProTem Doylen closed the Public Hearing. It was moved and seconded (Jeffrey-Clark/Levine) Item 2.A. be approved, and it passed with Trustee Habecker abstaining. 2. ACTION ITEMS: 1. PUBLIC HEARING: NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FILED BY HIMALCHULI CORP. (Hem Shreshtha, dba NEPAL'S CAFE, 184 E. ELKHORN AVE., UNIT H - Continued from June 8, 2004. Mayor ProTem Doylen opened the Public Hearing, and Deputy Clerk van Deutekom presented the Application and briefed the Board on the status of building construction and building permit issues. Mr. Shreshtha and his son, Shiva Shreshtha, addressed the Board explaining that they anticipate completing all building permit requirements within two weeks and will schedule their T.I.P.S. training as soon as possible. Trustee Habecker stated that the Town Board takes liquor licensing very seriously; if the licensee is found in violation of the Liquor Code, serious repercussions may result. Based on the status of construction, Clerk O'Connor recommended approving the license with the condition that the Town Clerk's Office hold the application until all permit issues have been resolved to include a final inspection performed by the Town Clerk's Office and Police Department. There being no further testimony, Mayor ProTem Doylen closed the Public Hearing. Stating that the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license; therefore, it was moved and seconded (Habecker/Levine) the Hotel & Restaurant Liquor License Application for Himalchuli Corp., dba NEPAL'S CAFE be approved with the condition presented by the Town Clerk's Office, and it passed unanimously. 2. RESOLUTION #9-04 - 2004 BUDGET SUPPLEMENT. Finance Officer Brandjord presented Resolution #9-04 outlining the 2004 Budget Supplement. Attorney White read aloud the resolution, transferring funds as follows: A. General Fund 1. $210,000 to the Community Reinvestment Fund for the addition of parking spaces on MacGregor Ave. 2. $1,873,874 from unappropriated surpluses to transfer to the Community Reinvestment Fund. B. Community Reinvestment 1. $2,083,874 from unappropriated surpluses for completion of projects. Board of Trustees - June 22,2004 - Page 4 It was moved and seconded (Jeffrey-Clark/Levine) Resolution #9-04 be approved, and it passed unanimously. 3. TOWN ADMINISTRATOR'S REPORT. A. Construction Proiects. Assistant Town Administrator Repola briefed the Board on the following projects: 1) Municipal Building - the project is progressing on schedule; the anticipated completion date is July 234. 2) Air Conditioning Project - this project to install air conditioning on the south side of the Municipal Building is underway and should be completed by June 30: 3) Museum expansion - the project is on time and budget; the grand re-opening is scheduled July 31 B. June Rodeo Series. The Rodeo Series will run June 28-30. C. EPURA Kavak Course. Grand Opening ceremonies for the completion of Phase I of the Kayak Course are scheduled Thursday, June 24~h at 5:00 p.m. D. Sales Tax Report. This report will be presented at the July 13~h meeting. Trustee Habecker expressed condolences to the Osterberg family and expressed appreciation for Jim's talents and service to the community. He will be truly missed. Following completion of all agenda items, Mayor ProTem Doylen adjourned the meeting 7:30 p.m. Susan L. Doylen, Mayor ProTem Rebecca van Deutekom, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 17, 2004 Minutes of a Regular meeting of the JOINT TOWN BOARD STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17th day of June, 2004. Town Board: Mayor Baudek, Trustees Doylen, Habecker, Jeffrey-Clark, Levine, Newsom, Pinkham Attending: Mayor Baudek, Trustees Doylen, Habecker, Jeffrey-Clark, Levine and Pinkham Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Community Development Dir. Joseph, Sr. Planner Shirk, Clerk O'Connor Absent Trustee Newsom Estes Valley Recreation & Park District: Board Members Holmquist, Richardson, and Wilson, Executive Dir. Gengler Rocky Mountain National Park Service: Vaughn Baker, Therese Johnson Parsons Consultants: Timberley Belish, Janice Biletnikoff Division of Wildlife: Rick Spowart/District Wildlife Mgr., Janet George/Wildlife Biologist, Mark Leslie/Area Wildlife Mgr. Bureau of Reclamation: Tara Moberg A joint meeting was called with representatives from the RMNP, Town Board, EVRPD, DOW, and BOR to discuss the preliminary Elk Management Alternatives (7) and the Park's required Environmental Impact Study prior to public introduction and comment. The Park is seeking the Town Board and Rec. District's particular input at this meeting due to the alternatives that would affect Town-owned land. A focus group developed the following draft alternatives: Alternative A: No Action or Continue Current Management: The total elk population would range from 2,200 to 3,100 (based on current estimates). Alternative B: Minimal Elk Handling / Maximum Habitat Manipulation: the total elk population range would be 1,600 to 2,100. Alternative C: Maximum Lethal Reduction: the total elk population range would be 1,200 to 1,700. Alternative D: Maximum Fertility Control (multi-year or lifetime): the total elk population range would be 1,600 to 2,100. Alternative E: Wolf Reintroductiont the total elk population range would be 800- 2,800. Alternative F: Moderate Reduction of Elk Using Public Sharpshooters. the total elk population range would be 1,600 to 2,100. RECORD OF PROCEEDINGS Town Board Joint Study Session - June 17, 2004 - Page 2 Alternative G: Combination of Habitat Manipulation / Lethal Reduction / Fertility Control: the total elk population range would be 1,400 to 1,900. The objectives of each Alternative were prepared and they will also be presented to the public. The targeted, natural range of variability of the elk population is 1,200 - 2,100*. Subject items discussed, and the extent each subject entails, includes the following: • Culling • Herding • Transporting • Any alternative and its potential impact to area outside the Park • CWD • Public Sharpshooters • Fencing • Fertility Control Park Supt. Baker remarked that a requirement of the EIS is to illustrate a reasonable range of alternatives and techniques-a comprehensive idea is then presented to the public to seek comment. The public has received one review and two additional reviews will take place. The Park is seeking input on any alternative that cannot be supported by the Town and Recreation District. Rick Spowart/District Wildlife Mgr. Commented on how hunting seasons are established, number of licenses granted/year, declining hunting sites outside Town Limits, CWD percentages (3% east side and 2% west side of Park), culling (bait area/corral trap, euthanasia facility, Commenting on fencing, Mayor Baudek stated that although other areas could be considered, the golf course could not be included. With assurance from Park Supt. Baker that: 1. The Alternatives are preliminary in nature, they are binding only on the Park; 2. Consensus to proceed does not in any manner include an endorsement of any participating agency; 3. That any alternative must include analysis. Consensus was reached by the Town Board and representatives of the EVRPD that the seven Alternatives listed above be included in the Draft Elk and Vegetation Management Plan/EIS. Concluding all discussion, the meeting was adjourned at 8:57 p.m. Vickie O'Connor, CMC, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 24,2004 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 24th day of June, 2004. Committee: Chairman Newsom, Trustees Doylen and Pinkham Attending: Trustee Doylen Also Attending: Assistant Administrator Repola, Police Chief Richardson, Fire Chief Dorman, Officer Marciniak, and Deputy Clerk van Deutekom Absent Chairman Newsom and Trustee Pinkham Trustee Doylen called the meeting to order at 8:00 a.m. POLICE DEPARTMENT Reports High School Education Piece Program - Presentation. Officer Marciniak briefed the Committee on his involvement with the High School Education Piece Program. Funds for this program were provided by grants awarded by the Colorado Department of Transportation (CDOT) and Colorado Regional Community Policing Institute (CRCPI). The main focus of the program is to educate students on the dangers of underage drinking and provide an opportunity for positive interaction between the Police Department and students. Events sponsored by the Police Department include a BBQ prior to the homecoming football game, a Pizza Party prior to the spring Talent Show, and an educational exhibit/simulator at the Health Fair. Areas discussed include a School District/Police Department partnership, parental involvement, and Restorative Justice statistics. Trustee Doylen commended Officer Marciniak on his efforts with this program. Wireless Project - Update. Chief Richardson updated the Committee on the status of the project to create a wireless infrastructure within the Town. Currently, two smaller units have been installed at the Museum and Municipal Building. Additional units will be installed throughout Town to provide the maximum coverage possible. Discussion was held regarding the Bureau of Reclamation's refusal to allow units to be placed on their towers. Staff will research alternatives and report their findings at a future Committee meeting. FIRE DEPARTMENT Extension of Memorandum of Understanding (MOU) with Rocky Mountain National Park (RMNP). The Estes Park Volunteer Fire Department (EPVFD) and RMNP currently have a MOU to provide services and assistance between the two agencies. The MOU was scheduled to expire on July 20,2003; however, in July 2003, a one-year extension of the MOU was approved. Chief Dorman explained that a final agreement will not be available by the expiration date of July 20,2004, and requested an extension be granted to allow continued discussions between the EPVFD and RMNP. There is no budget impact associated with this agreement. The Committee recommends approval of the extension to the MOU between the Town and RMNP as presented. RECORD OF PROCEEDINGS Public Safety Committee - June 24,2004 - Page 2 Reports. Larimer County Burn Ban. Chief Dorman briefed the Committee on the County's burn ban, explaining that the Town's restrictions currently in place are virtually identical to the restrictions outlined by the County, with one exception. The County restricts the use of portable charcoal grills and the Town does not. All other restrictions are identical between both entities. Fire District Petitions. Petitions were submitted to Attorney White regarding the creation of a Fire District. A total of 200 signatures were required and Chief Dorman reported that 286 were collected on the petitions. 4th of July Fireworks. Tri State Fireworks will be providing the fireworks display this year, to include approximately 1,100 shells. There being no further business, Trustee Doylen adjourned the meeting at 8:42 a.m. Rebecca van Deutekom, CMC, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, July 1, 2004 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 1st day of July 2004. Committee: Chairman Doylen, Trustees Habecker and Levine Attending: All Absent: None Also Attending: Town Administrator Widmer, Directors Dorman, Joseph, Kilsdonk, and Pickering, Town Attorney White, Mgr. Hinze, Const. Mgr. Sievers, and Deputy Clerk van Deutekom Chairman Doylen called the meeting to order at 8:00 a.m. MUSEUM/SR. CENTER. 1. Museum Buildina Expansion Chanae Order - Approval Request. Const. Mgr. Sievers summarized the electrical work and roof modifications contained in the change order: A. Construction plans for the Museum upgrade included increasing the electrical service from 200 amp to 400 amp; however, this could not be accomplished due to the discovery of direct buried capped wire in place of the anticipated buried conduit. To avoid delaying the project, staff authorized Westover Construction to trench, install conduit, and asphalt patch the parking lot. B. Previous Museum expansion projects (1966, 1969, 1979, and 1982) containing inconsistent wall heights and improper drainage have caused numerous roof leaks in the past. At the Town's request, Westover Construction provided a cost estimate to construct a new sloped roof on top of the existing roof, install 3" density insulation (R-25) with new plywood decking, and re-roof the entire 1,600 square foot area. The costs associated with this change order are as follows: Electrical 1. Trench and install conduit $ 5,000 2. Asphalt patch parking lot 800 Total Electrical $ 5.800 Roofing 1. Framing, sheeting and 3" rigid insulation $ 13,750 (the existing roof has no insulation) 2. Built-up asphalt rolled roofing 3,300 3. Remove and reinstall gas pipe 1,540 4. Remove and reinstall electrical 2,249 5. General Conditions & Contractor fee (12%) 2,917 Total Roofing $ 23,756 TOTAL ELECTRICAL AND ROOFING $ 29,556 Trustee Habecker expressed concerns regarding occurrence of the lack of a comprehensive list of maintenance projects that could eliminate this type of situation and provide anticipation of any associated problems, and 2) funding the project from the Community Reinvestment Fund in light of other associated projects. RECORD OF PROCEEDINGS Community Development Committee - July 1, 2004 - Page 2 Director Kilsdonk noted that the project did not have an allocated contingency fund due to budget constraints. Concluding all discussion, the Committee recommends approval of the change order request from Westover Construction totaling $29,556 to be funded from the Community Reinvestment Fund. 2. Museum Bi-Monthly Report. Director Kilsdonk reported on the following: > The Museum will reopen on July 3rd with an open house from noon to 4:00 p.m. The dedication will take place at 12:30 with remarks from Mayor Baudek, members of the Friends and Advisory Boards, and staff. * New hire - Becky Latanich is the new curator of collections and exhibits. She will officially begin work on July 8th. Ms. Latanich has an M,S. in Museum Studies with a history concentration from CU-Boulder * Programs and events. 3. Sr. Center Bi-Monthly Report. Mgr. Mitchell reviewed the following: * Numbers are up in meals on wheels, in-house dining, and site use/activity functions, compared to the same period in 2003. > United Way of Larimer County made another $10,000 allocation to the Sr. Center for support of the meal programs. This award covers the funding period 7/1/04 through 6/30/05. ~ The Sr. Center Board is hosting 4 fundraiser buffet breakfasts the second Saturday in June, July, August, and September at the Sr. Center. The cost is $6.00 and the community is invited. * Public Relations > Programs and Activities COMMUNITY DEVELOPMENT. 1. Farmers Market Regulation Policy - Approval Request. Director Joseph reported that the Farmers Market moved to its present location (Estes Park Brewery) several years ago and has operated each summer under guidelines set forth in their temporary use permit. The Market has operated successfully, and should be considered an asset in the community, particularly since the profits have been donated to local charities. However, definitive regulations concerning the qualifications of individual vendors are lacking. As a result, staff recommends the following regulations: A. Products sold shall be consumable or perishable items such as: vegetables, seedlings, herbs, preserves, fresh-cut or dried flowers, meats, soaps and lotions. B. Vendors shall sell only agricultural, horticultural, or food items that they themselves have locally grown, produced, or processed. C. Dairy products, canned goods, baked goods and other processed foods must be made in a licensed kitchen. Licenses shall be displayed at the market. D. The resale of items purchased by the vendor shall not be permitted, unless it is processed into a value added product unique to the vendor. Trustee Habecker requested and received clarification regarding the intent of Item D: resale of items purchased by the vendor shall include products outlined in Items A-C above. He also noted that input from the community would be extremely useful in determining the desires of the public as to the diversity of products sold. Those speaking on behalf of a diverse Farmers Market include Dr. Jim Weldon, Scott Laurent, and Cherie Pettyjohn. Discussion was held regarding temporary signage, complaints received, and fair competition. RECORD OF PROCEEDINGS Community Development Committee - July 1, 2004 - Page 3 Sharleen Westfield (local merchant and President of Estes Park Chamber of Commerce) stated that there are currently an adequate number of craft shows in Estes Park and agreed with staffs recommendation to restrict products at the Market. The Committee recommends adding the regulations to the Community Development Policy Manual and include the clarification of Item 1.D. as presented. Existing vendors whose products do not meet the above regulations will be allowed to continue their association with the Market through the end of this summer (August 2004). 2. Site Construction Drawings and Release of Development Sites for Building Construction - Approval Request. Past Town practice has been to 1) issue permits for large multi-family developments without requiring detailed site construction drawings, and 2) issue permits for construction of single family homes prior to completion of streets and underground utilities. As a result, staff spends extra time in the field tracking as-built construction for all aspects of code compliance (i.e., grading and drainage, setbacks, underground utility place, etc.). Staff recommends requiring detailed site construction drawings for multi-family and commercial sites and withholding building construction permits on all sites until roads and underground utilities are substantially complete. The proposed policy statements are as follows: A. No permits to begin construction on Multi-family or Commercial projects shall be issued until detailed site construction drawings have been submitted and approved by all affected utility providers and reviewing agencies. The Chief Building Official shall determine the level of detail required to adequately describe the proposed improvements in order to assure compliance with all applicable codes and regulations. The required scale is 1 inch = 10 feet with proposed grading shown at a one foot contour interval, unless the building official specifically approves an alternate scale and interval as appropriate to the size and complexity of the project. Site construction drawings may be presented in phases for any site provided each phase stands alone as adequate documentation of the construction proposed for that phase of the project. B. The Chief Building Official shall be authorized to withhold issuance of permits for construction of buildings until such time as the underground utilities and vehicular access are substantially complete and adequate to serve the building site. Discussion was held regarding financial impacts of the proposed policy change and development plans vs. site construction drawings. The Committee continued this item to the August 5~h meeting to provide contractors and affected departments an opportunity to comment on the proposed policy changes. 3. Moratorium on business license fees for 2005-2007 - Approval Request. Attorney White briefed the Committee on the formation of the Fire Protection District. Should electors of the Estes Park Fire Protection District approve the organization of the District at the general election on November 2, 2004, and the 3.5 mill levy is certified by the newly elected Board of Directors of the Estes Park Fire Projection District, approximately 60% of the real property tax will be derived from properties located within the Town. Accordingly, the Town will be relieved of its current obligation to fund the operations of the Fire Department from the General Fund. To address the inequity on the commercial property owners within Town limits, caused by the Gallagher Amendment to the Constitution, staff recommends enacting a moratorium on the collection of business license fees for the RECORD OF PROCEEDINGS Community Development Committee - July 1, 2004 - Page 4 calendar years 2005-2007 (not available to businesses located outside Town limits). In addition, all holders of any 3.2% beer, malt, spirituous, or vinous liquor license whose premises are located within Town limits shall receive a credit on the yearly fee required under Chapter 5.30 of the Municipal Code in an amount of $375.00 per year prorated based on the individual licenses' renewal date. The Committee discussed the fairness of providing tax relief to business license recipients, as a substantial number are not property owners. To address the inequity, a tax reimbursement should be provided to commercial property owners (calculated from their property tax statements and equal to the difference between the residential and commercial rate). In order to comply with election requirements, Attorney White explained that a decision on this issue is needed by the end of July and a recommendation could not be continued to the August Committee meeting. Therefore, the Committee directed staff to present a recommendation outlining a commercial property tax refund for Town Board consideration at the July 2701 Town Board meeting. 4. Knoll/Willows Entry Signs - Update. Director Joseph reported that the Knoll/Willows master plan identifies three locations where "entry signage" would be appropriate: the overlook on MacGregor Ave., the bridge at the Municipal Parking Lot, and the north parking lot off of the 34 bypass. Director Joseph presented text sample for the proposed signage, explaining that small bronze plaques would be permanently mounted as entry signage at the locations noted above. The Committee recommends staff proceed with the final entry sign design. SPECIAL EVENTS. 1. Elk Fest - Street Closure Request. Director Hinze presented a street closure request from the Elk Fest Committee. The closure will be effective from approximately 8:30 a.m on October 1 through the evening of October 3rd and include MacGregor Ave. between Elkhorn Ave. and Park Ave. The Committee recommends approval of the street closure as presented. BUSINESS DEVELOPMENT. 1. Business Development Logo. Director Pickering briefed the Committee on the development and design of a new logo to provide a visual element for use throughout the community. Staff recommends this as the official logo for the Convention & Visitors Bureau, Conference Center, Visitors Center, Fairgrounds, Special Events, Economic Development, and public parks. The logo developmenudesign was funded by EPURA and has already been adopted by the Riverwalk and Museum. The Committee recommends approval of the official logo use as specified above and directed staff to add "Colorado" to accurately identify our location. There being no further business, Chairman Doylen adjourned the meeting at 10:03 a.m. Rebecca van Deutekom, CMC, Deputy Town Clerk Estes Park Housing Authority (EPHA) Board Meeting Date: June 9,2004 Members Present: Susan Doylen„ Eric Blackhurst, Catherine Jensen, Karla Porter Members Absent: Jack Dinsmoor Staff Present: Rita Kurelja, Sam Betters, Rich Ekwall, Others Present: Guests: The June 9 2004 meeting of the Estes Park Housing Authority was called to order by Chairperson Susan Doylen at 8:35 a.m. in Room 203 ofthe Estes Park Municipal Building. APPROVAL OF MINUTES Motion was made to approve the May 2004 minutes of Estes Park Housing Authority Board of Directors meeting by Eric Blackhurst and seconded by Karla Porter. Vote was called for. All voted Aye. Motion to approve the June 2004 minutes of the Estes Park Housing Authority passed. COMMITTEE REPORTS- None to report FINANCIALS- None to report DEVELOPMENT UPDATES Talon's Pointe Apartments-No report Vista Ridge- • Rich Ekwall reported that construction had fallen 2 weeks behind schedule due to weather. Coe construction believes they can make up that time. • Discussion on Condo mapping issues with regards to sales/timing. Should have no problem meeting the scheduled closings. • Sight distance requirement. The town was requesting that we now cut back the hillside on Dry Gulch road to allow for more sight. John Spooner and Greg Sievers agreed that it currently met minimum standards therefore any additional work could wait until construction began on Lot 3. COMMITTEE REPORTS Communications to Report - none to report. REPORTS UPDATES & OTHER MISCELLANEOUS ITEMS Cleave Street - • Renovation: Motion was made (Eric Blackhurst) to move ahead with Dave Lingle's contract for conceptual drawings, not to exceed $2800. Seconded by Catherine Jensen. All voted Aye. Motion passed. EPHA Board Meeting Minutes Page 1 • Occupancy and Delinquency Report- 100% occupancy with $275. delinquent 30-60 days. Talons Pointe- • Mariann could not be present today, but 2 units are vacant and delinquency is $2,349.00 for 0-30 days and $25.47 for 30-60 days. OTHER BUSINESS- • Catherine Jensen, Board member has applied for inclusion in the Vista Ridge Homeownership program. As this is in violation of the conflict of interest provision o f the CDBG contract with the Colorado State Division of Housing, the staff has been working with the DOH staff to apply for an exemption to this provision since CJ is otherwise eligible. Ifthe exemption is granted CJ would have to abstain from any future discussion on Vista Ridge. Susan Doylen read the resolution. Eric Blackhurst motioned to adopt the resolution as read. Karla Porter seconded. Vote was called fer- 3 Ayes, 1 abstention (CJ abstained). Motion to adopt the resolution passed. • NAHRO Award- discussion on the EPHA having received an award for Talons Pointe. Sue Doylen was there to accept. • Disscussion on the commissioners training Jack Dinsmoor and CJ Jensen had attended. CJ suggested the Board give new incoming Board members a packet of information to get them- 'up to speed;. • Rita gave a report on Section 8. Waiting list currently has 53 people on it. ADJOURN Motion to adjourn was made by Eric Blackhurst and seconded by Karla Porter. All voted Aye. Meeting was adjourned at 9:30 am. Respectfully submitted, Rita Kurelja Estes Park Housing Authority Program Manager EPHA Board Meeting Minutes Page 2 Administration Department t Memo To: Honorable Mayor Baudek Board of Trustees - From: Rich Widmer 1 L+M Town Administr~dr Date: July 7,2004 Subject: Action Plans for 2004 - 2006 Goals Background. Attached are the Action Plans for the 2004 - 2006 Goals that were adopted following the Town Board retreat in May. Each Action Plan is the result of the individual goal teams meetings. Each goal action plan will be presented by the Team Leader for that particular goal. Budget. To be determined. Most of the goals have significant cost implications. Part of the work on each goal will be to determine these costs. Action Staff respectfully requests Town Board approval of the "Town of Estes Park Goals 2004 - 2006 Action Plans." TOWN OF ESTES PARK GOALS 2004 - 2006 ACTION PLANS July 2004 TOWN BOARD GOALS 2004-2006 GOAL 1: DEVELOP AN ECONOMIC VISION WHICH RECOGNIZES AND SUPPORTS THE EXISTING ECONOMIC COMPONENT OF TOURISM; LOOKS AT FUTURE OPPORTUNITIES FOR DIVERSITY; AND CREATES AN OVERRIDING PLAN OR STRATEGY FOR FUTURE ECONOMIC DEVELOPMENT. ACTION PLAN: 1. Inventory industry segments. 2. Develop appropriate indicators/indices of health of local economy. a. Evaluate impact of macroeconomic factors on local economy. b. Evaluate impact of state economy on local economy. 3. Tourism-related tasks a. Segment customer groups. b. Monitor industry changes. c. Identify competitors. d. Address anti-tourism sentiment. 4. Government tasks a. Develop method for evaluating new ordinances for potential impact on local economy. b. Evaluate use taxes. 5. Evaluate role of joint ventures. a. Government - Government b. Government - Private c. Government - Non-profits d. Etc. 6. Identify diversification opportunities. 7. Draft general strategy for economic development and diversification. TIMELINE: Present draft strategy to Town Board by May 1, 2005. ACTION TEAM: Leader: Assistant Town Administrator Repola Members: Finance Officer Brandjord Business Development Director Pickering EPURA Executive Director Smith Town Administrator Widmer Town Board: Trustees Jeffrey-Clark and Pinkham TOWN BOARD GOALS 2004-2006 GOAL 2: CREATE A MASTER FACILITY ND LAND USE PLAN. a. Develop a set of criteria for use of Community Reinvestment Funds ACTION PLAN: 1. Develop a comprehensive project list to be funded by the Community Reinvestment Fund. The list will include projects that may be funded by EPURA. 2. With assistance from an outside consultant and Finance Officer Brandjord, determine a minimum fund balance and estimate annual fund transfer through the study period to finance the 5 and 10-year plans (or other yearly period). 3. Prepare a preliminary draft of a Community Reinvestment Financial Plan (CRFP) with the plan to e used during the 2004 budge process. 4. Prepare a final CRFP. 5. Present the final CRFP to the Town Board at a meeting to be determined. TIMELINE: 1. Begina Financial Plan by Augustl. 2. List of projects by August 15, 2004. 3. Final CRFP by November 1. 4. Presentation to Trustees to follow. ACTION TEAM: Leader: Public Works Director Linnane Members: Special Events Director Hinze Community Development Director Joseph Police Chief Richardson Town Administrator Widmer Town Board: Trustees Doylen and Newsom TOWN BOARD GOALS 2004 - 2006 GOAL 3: SUCCESSFUL EVOLUTION OF THE CVB, AND REINVESTMENT IN REHABILITATION AND RENOVATION OF THE VISITOR CENTER. ACTION PLAN: Successful evolution of the CVB 1. Add Goal Team #3 members to CVB minutes and Meeting list. 2. Copy Goal Team on all policies established by the Town Board. 3. Invite Goal Team #3 members to remaining CVB meetings. 4. Staff to review current issues with Goal Team #3 at meetings. ACTION PLAN: Reinvestment in Rehabilitation and Renovation of the Visitors Center 1. Select a vendor to perform the needs assessment. 2. Tour Fort Collins Visitors Center. 3. Meet with key stakeholders such as the Ambassadors, Park, and EPURA. 4. Select members of the design team from stakeholders. 5. Review Vendors report; establish a timeline for improvements. TIMELINE: October 1,2004 ' ACTION TEAM: Leader: Business Development Director Pickering Members: Finance Officer Brandjord Director of Communications Marsh Town Clerk O'Connor Assistant Town Administrator Repola Town Board: Mayor Baudek and Trustee Doylen TOWN BOARD GOALS 2004-2006 GOAL 4: CONTINUE EPURA FOR A NEW TERM BEGINNING IN 2008 AS A PLANNING AND PLAN IMPLEMENTATION TOOL FOR COMMUNITY IMPROVEMENT AND ECONOMIC ENHANCEMENT. ACTION PLAN: 1. Meet with attorneys White and Windholz 2. Determine whether to use IGA for extension of EPURA's life 3. Determine when the EPURA goal needs to be completed 4. Determine the length of extension 5. Determine the future project list beyond 2008 6. Hold public meeting to explain EPURA extension and increase public awareness 7. Official action of the Town Board TIMELINE: February 2006 ACTION TEAM: Leader: Town Administrator Widmer Members: Assistant Town Administrator Repola EPURA Executive Director Smith Town Attorney White (as needed) EPURA Attorney Windholz (as needed) Town Board: Mayor Baudek and Trustee Levine Other: EPURA Chairman Wasson TOWN BOARD GOALS 2004 - 2006 GOAL 5: PRIORITIZE IMPLEMENTATION PLANS FOR TRANSPORTATION AND PARKING IMPROVEMENTS. ACTION PLAN: 1. Coordinate with Rocky Mountain National Park personnel to attempt to merge a Town transportation system into the RMNP system. 2. Coordinate with the team associated with Goal #3 - CVB site development, as it relates to parking. Analyze the site as a potential transportation hub to be used by the Town and RMNP. 3. Evaluate existing undeveloped parking lot opportunities (such as the MacGregor Avenue project) and develop if feasible. 4. Evaluate non-structure parking opportunities. 5. Evaluate structure parking opportunities. 6. Introduce a paid-parking system applicable only to "close-in," prime parking spaces. 7. Analyze funding for the Transportation/Parking options, with possible assistance from an outside consultant, such as Black and Veatch. 8. Set up an on-going parking management program - to be determined. 9. Summarize Action Plan results with possible assistance from an outside consultant, such as Black and Veatch. TIMELINE: 1. Coordinate with RMNP concerning a joint transportation system - ongoing 2004/2005. 2. Prepare a rough draft of the Action Plan results by December 31, 2004. 3. Finalize the Plan by March 2005. ACTION TEAM: Leadec Public Works Director Linnane Members: Community Development Director Joseph Police Chief Richardson EPURA Executive Director Smith Town Board: Trustees Habecker and Pinkham TOWN BOARD GOALS 2004 - 2006 GOAL 6: CREATE A STANLEY PARK IMPLEMENTATION PLAN. ACTION PLAN: 1. Select Master Plan consultant. 2. Finalize facility footprints/envelopes. 3. Develop a site-specific capital improvement plan. a. Identify immediate functional needs. i. "What needs to be done soon to keep or attract users?" b. Develop schedule of improvements. 4. Identify funding options for: a. Remodeling b. New construction of buildings c. Site improvements (e.g., sports fields, parking, drainage, etc.) 5. Begin improvements no later than October 1,2005. TIMELINE: Master plan consultant selected by July 15, 2004 Master plan completed by February 1, 2005 Begin improvements no later than October 1, 2005 ACTION TEAM: Leader: Assistant Town Administrator Repola Members: Finance Officer Brandjord Special Events Manager Hinze Community Development Director Joseph Museum/Senior Center Director Kilsdonk Director of Communications Marsh Business Development Director Pickering Town Board: Trustees Habecker and Newsom TOWN BOARD GOALS 2004 - 2006 GOAL 7: FINALIZE FEASIBILITY OPTIONS FOR BUILDING A PERFORMING AND VISUAL ARTS CENTER. ACTION PLAN: 1. Review Feasibility Study prepared by AMS. 2. Determine whether project is affordable. 3. Explore project programming, functions and phasing/sizing. (Involve the Arts Community) 4. Finalize project vision. 5. Consider other sites. 6. Determine the extent of community support. 7. Pursue Public/Private partnerships for naming rights and other areas. Explore Public/Public partnership with EPURA. 8. Finalize financing options. TIMELINE: August 2005 ACTION TEAM: Leader: Town Administrator Widmer Members: Fire Chief Dorman Museum/Senior Center Director Kilsdonk Business Development Director Pickering Assistant Town Administrator Repola EPURA Executive Director Smith Town Board: Trustees Jeffrey-Clark and Levine MEMORANDUM To: Honorable Mayor Baudek and Board of Trustees CC: Town Administrator Widmer From: Randy Repola ~- Date: July 9,2004 Subject: Performing Arts Facility Feasibility Study Background: In November 2003, the Town retained AMS Planning and Research to evaluate the feasibility and economic impact of the proposed downtown performing arts facility. Arthur Greenberg ofAMS has completed the study and will present the findings at the July 13th board meeting. Attached are two documents: an "Executive Summary" and "Highlights of Executive Summary." Mr. Greenberg will make a presentation and answer questions at the meeting. Budget/Cost: None Recommendation: NO action required. Highlights of Executive Summary Estes Park Cultural Art Center Feasibility Study AMS Planning & Research was engaged by the Town of Estes Park to explore the feasibility of developing a cultural arts center. The study consisted of: • a series of interviews with community leadership • an analysis of the market area and competitive facilities • a survey ofprospective user organizations • planning workshops with Town staff and local cultural groups • an exploration of comparable venues in other markets, • development of an operating pro forma and estimates of economic impact Leadersh* Interviews • Most community leaders are supportive of the concept as being complementary with the Town's previous efforts toward downtown redevelopment and extension of the tourism market into shoulder and o ff-seasons. Market Analysis • Demographic measures typically associated with arts attendance are particularly high for the resident market area (population 16,000) with a median household income of almost $60,000 and 42% of adults holding college degrees. • The predominantly family visitor market is staying longer than in previous years, a potential indication that more evening entertainment in the market would find a captive audience. Organizational Survey • Twenty-seven organizations responded to the survey; collectively they produce more than 200 performances and programs a year at a variety of local venues. • The survey revealed a need for a suitably-equipped performance venue with an optimum seating capacity in the 500 seat range. Comparables • Comparable venues in the 500-seat range have annual operating costs of about $500,000 to $600,000 with 4-6 full-time staff and annual subsidies ofup to 62% of operating costs. Estes Park Cultural Arts Center Feasibility Study Highlights ofExecutive Summary AMS Planning & Research Page 1 Operating Projections Development of an operating pro forma for the proposed Cultural Arts Center is based on the following assumptions: • A building of 44,000 gross square feet • A 500-seat theater suitably-equipped for theater, dance, film and music • A black box / rehearsal studio capable of accommodating small performances, receptions, and other events • A gallery/exhibit space • Four full-time staffmembers would operate the building; Staff would be employees of the Town of Estes Park • Renters of the building would be charged on a sliding scale with local non-profit organizations paying $1 per seat, up to $3 per seat for commercial events. Hourly rehearsal rates would be $10 for the black box space. • Usage would range from 76 performance days (114 event days) to 136 performance days (204 event days) in the theater. There is a significant opportunity for a commercial theatrical production to "sit down" in the theater for an extended run during the summer months. • The Center is projected to have annual operating costs of $534,000 and an annual operating deficit of $379,000, or about 70% of expenses. Utilizing the more optimistic approach with a higher level of local programming, the additional rental income lowers the deficit to $314,000, or about 59% of expenses. With the addition of a summer commercial theatrical engagement, the deficit could be substantially lower, with rent and ticket income account for an additional $100,000 to $150,000 over the season. It is envisioned that the deficit would be met through a combination of private fundraising, sponsorship, corporate and foundation grants, and some degree ofpublic subsidy. Economic Impact Estimates • Based on industry benchmarks, total economic impact ranges from $ 1.2 to $ 1.8 million under the optimistic scenario, with local sales tax revenue (of 4% on local expenditures) ofbetween $52,000 and $72,000. Utilizing the more conservative estimate of local activity, total impact ranges from $1 to $1.5 million, and $40,000 to $62,000 in local sales tax receipts. Estes Park Cultural Arts Center Feasibility Study Highlights of Executive Summary AMS Planning & Research Page 2 Executive Summary Estes Park Cultural Art Center Feasibility Study AMS Planning & Research was engaged by the Town of Estes Park to explore the feasibility of developing a cultural arts center. The study consisted of: • a series of interviews with community leadership • an analysis of the market area and competitive facilities • a survey ofprospective user organizations • planning workshops with Town staff and local cultural groups • an exploration of comparable venues in other markets, • development of an operating pro forma and estimates o f economic impact Leadership Interviews Community leaders expressed a range of opinions on the feasibility of a cultural center in Estes Park. Most were supportive of the concept as being complementary with the Town's previous efforts toward downtown redevelopment and extension of the tourism market into shoulder and off-seasons. Several cited the availability of existing venues at EP High School, the Stanley Hotel, and at the YMCA, but recognized that local performing arts groups were limited in their abilities to access these spaces, particularly during the summer months (at the YMCA). Many also spoke ofthe ample supply of free summer programs serving the visitor population such as at the YMCA and at the Town's downtown open air amphitheater, and wondered if ticketed performances could compete effectively. There were many comments received relative to the proposed site for the Center with most of those interviewed favoring a downtown site to help stimulate ancillary spending by driving traffic to downtown eateries and shops. Market Analysis The consultants assessed the resident and visitor markets based on available data; no primary market research studies were conducted for the project. In terms of the resident population, a resident market of about 16,000 was defined consisting of four ZIP codes around and including the Town. Demographic measures typically associated with arts attendance are particularly high for the market with a median household income of almost $60,000 and 42% of adults holding college degrees. In terms of lifestyle segmentation (based on psychographic variables), a picture of a growing empty nester population emerges, a lifestyle segment entering its prime arts-attending years. Relatively little is known about the overall visitor market, and even less about its potential interest in performing arts events. It is an often-cited fact that more than 3 million visit RMNP annually, most at least passing through Estes Park. An intercept survey from 1996, and a conversion study from 2002 were reviewed. The earlier study had some promising data for interest in evening entertainment, with some 12% to 18% of the total sample indicating an interest in concerts or theater. For households with annual Estes Park Cultural Arts Center Feasibility Study Executive Summary AMS Planning & Research Page 1 incomes above $50,000,29% expressed an interest in evening concerts and 42% in dinner theater. The 2002 conversion study revealed a predominantly family market, but one that is staying longer than in previous years, a potential indication that more evening entertainment in the market would find a captive audience. Finally, the market analysis noted an ample supply of performing arts venues within the greater market area with active programming available within a reasonable drive of Estes Park, particularly in Fort Collins, Greeley, and Boulder. Organizational Survey Twenty-seven organizations responded to the survey of prospective user groups, with some 17 expressing an interest in utilizing performance and/or classroom space. Most groups are operated by volunteers with modest annual budgets, though collectively they produce more than 200 performances and programs a year at a variety of local venues. The survey revealed a need for a suitably-equipped performance venue o f about 300-600 seats, with an optimum seating capacity in the 500 seat range (which would appear to accommodate the greatest number of potential users. The survey reveals other needs stated by these organizations, such as for more operating support (preferably from Town government) and for exhibit space. Comparables The consultants reviewed a range of comparable venues in other communities as well as benchmarks from industry studies. Based on a survey of several venues in the 350-600 seat range, AMS determined that average annual operating budgets are about $856,000 with an annual subsidy by "owners" (typically the municipal government entities operating the venues) of $407,000 (or 48% of expenses). As seating capacity increases, so does the amount of subsidy, though as a percentage of expenses the subsidy decreases relatively (e.g., 600-1,000 seats have annual budgets of $2 million and subsidies of $641,000, or 32%; halls in the 1,000-1,500 seat range have operating budgets averaging $3.4 million and owner subsidies of $992,000, or 29%). The specific arts centers reviewed for Estes Park included theaters of 350-800 seats in Arvada and Beaver Creek, Colorado, in Scottsdale, Arizona, and in the California cities of Big Bear Lake, Rohnert Park, Merced, Vacaville, Fairfield, and Mountain View. Of those in the 500-seat range, annual operating costs are typically about $500,000 to $600,000 with 4-6 full-time staff and annual subsidies ofup to 62% of operating costs. Operating Projections Development of an operating pro forma for the proposed Cultural Arts Center is based on the following assumptions: • A building of 44,000 gross square feet • A 500-seat theater suitably-equipped for theater, dance, film and music • A black box / rehearsal studio capable of accommodating small performances, receptions, and other events • A gallery/exhibit space Estes Park Cultural Arts Center Feasibility Study Executive Summary AMS Planning & Research Page 2 Four full-time staff members would operate the building, consisting of a Cultural Arts Center Manager, Event/House Manager, Operations/Technical Director, and Receptionist/Office Manager. Part-time staff would be employed to service a box office and as stagehands. Staff would be employees of the Town of Estes Park as the consultants were not able to identify a non-profit organization capable of and/or willing to operate the center. Renters of the building would be charged on a sliding scale with local non-profit organizations paying $1 per seat, up to $3 per seat for commercial events. Hourly rehearsal rates would be $10 for the black box space. Utilizing a conservative approach, the 500-seat theater is envisioned to be used for 76 performances annually, or a total of 114 event days including rehearsals. The Town of Estes Park would present a series of about six events annually, with local non-profits offering some 50 performances, and other rentals accounting for the balance of uses. Under a more optimistic scenario, uses by local non-profit groups double to about 120, so the theater is used for 136 performances, or a total of 204 event days. Factoring in usage of the black box and gallery spaces results in additional 117 event days including performances, rehearsals, and special event rentals. It is important to note that an even more optimistic scenario would provide for a commercial theatrical production to "sit down" in the theater for an extended run during the summer months. Based on discussions with theater operators in markets known for high visitor volume, they are quite optimistic that a producer would find the Estes Park market attractive for a 6-12 week run of a popular show such as Forever Plaid or Triple Espresso. As of the time ofthis report's preparation, the consultants are unable to estimate the economics associated with this arrangement as most producers would want to negotiate a rent/percentage basis for the engagement. However, it is envisioned that a summer engagement would provide significant rental income and is likely to attract some 26,000 additional attendances (based on 70% capacity for an extended run with 5-8 performances each week). The economic impact of this scenario is projected. The Center is projected to have annual operating costs of $534,000 about half of which consists ofpersonnel costs with $191,000 in building occupancy costs (maintenance and utilities). Artist fees for Town-presented programs (offered largely on a break-even basis), administrative overhead and contingency allowances make up the balance of costs. Revenues amount to $73,000 in rental income, $32,000 in labor charge backs (fees paid by renters), $29,000 in ticket sales and modest concessions income, for a total of $155,000. Under this conservative estimate the Center has an annual operating deficit of $379,000, or about 70% of expenses. Utilizing the more optimistic approach with a higher level of local programming, the additional rental income lowers the deficit to $314,000, or about 59% of expenses. With the addition of a summer commercial theatrical engagement, the deficit could be substantially lower, with rent and ticket income account for an additional $100,000 to $150,000 over the season. It is envisioned that the deficit would be met through a combination of private fundraising, sponsorship, corporate and foundation grants, and some degree of public subsidy. Estes Park Cultural Arts Center Feasibility Study Executive Summary AMS Planning & Research Page 3 , f Economic Impact Estimates Utilizing standard US Department of Commerce multipliers and estimates of ancillary spending, we can arrive at an estimate of economic impact associated with the proposed Cultural Arts Center. It is important to note that without primary market data, ancillary expenditure estimates are based on previous studies, and therefore represent the most conservative approach; local expenditures, particularly by visitors, are likely to be higher. Assumptions are based on 10% of the attendance base being composed o f visitors, with residents spending $6 per person on average in addition to the cost of tickets, and visitors spending $12 per person extra. Based on these assumptions, direct spending on salaries and local purchases totals $337,000, and carries an impact on the local economy of about $600,000. Indirect spending, based on an annual attendance of about 50,000 (utilizing the optimistic local activity level), accounts for an additional $671,000 in impact. With the addition of a summer commercial sit-down show, attendance rises to 74,000, and indirect impact reaches $1.2 million. Total economic impact therefore ranges from $1.2 to $1.8 million under the optimistic scenario, with local sales tax revenue (of 4% on local expenditures) ofbetween $52,000 and $72,000. Utilizing the more conservative estimate of local activity, indirect spending impact, based on annual attendance of 31,000, is $372,000. With the addition of the summer show, attendance rises to 55,000 and annual indirect impact reaches about $934,000, for total impact ranging from $1 to $1.5 million, and $40,000 to $62,000 in local sales tax receipts. Estes Park Cultural Arts Center Feasibility Study Executive Summary AMS Planning & Research Page 4 1 . ... Conclusions The Town of Estes Park has an opportunity to provide a venue for its local performing and visual arts institutions and to extend its offerings for its sizable summer visitor population. The local arts groups have an admirable programming track record utilizing a variety of venues that are either not consistently available or have serious technical shortcomings. These groups have reported a strong interest in utilizing and bearing some of the costs of a new performance venue. As it relates to the largely summer visitor base, many in the community have pointed out the ample supply of free programs in the market, and have questioned the tourist population's interest in attending. While there are no firm market research studies indicating a proclivity to attend paid performing arts events, experience in other markets suggests that an indoor performing arts venue can serve both family and empty nester visitor segments, and may even offer the opportunity for an extended engagement of a commercial theatrical show. It is important to note that while the proposed Center is not envisioned to, in and of itself, actually attract more visitors to the Town (although a special festival program may do so), it is likely to be an extension of the Town's array of visitor activities, and may be the cause for an extended stay or, at the very least, an extra night's venture to downtown Estes Park and a dining and/or shopping expedition. Costs for operating the Center would be in line with other venues nationally in the range of about $530,000. The level of activity (utilizing the conservative estimates), with some 222 event days, would bring some 31,000 to the downtown area and impact the local economy within the range of $ 1 to $ 1.5 million, generating some $40,000 to $60,000 in local sales taxes. While the consultants strongly caution any decision-making based on these estimates, the Town call clearly expect that the Cultural Arts Center would be an important addition to its downtown area, and an important attraction for residents and visitors alike. Estes Park Cultural Arts Center Feasibility Study Executive Summary AMS Planning & Research Page 5 Appendix Staffing - Position Descriptions The operating pro-forma for the Cultural Arts Center includes the cost of all positions directly related to the facility. Following are summary job outlines for the four principal staffing positions: General Manager - Responsible for overall operations of the facility. Coordinates building calendar. Supervises the other staff positions; Establishes overall policies and priorities of the building, represents the building and its staff at functions, has primary fiduciary responsibility for the facility, coordinates contracts with outside users, provides general direction to other staff to ensure smooth overall operations, and works with various operations and development boards involved with the building. Coordinates all development activity. Identifies target individuals, corporations, and business that have an interest in supporting arts activity. Coordinates corporate sponsorship and individual giving campaigns. Coordinates special fundraising activities to involve current donors in activities and involve new potential donors. Develop and maintains an endowment campaign to support the facility. Depending on development goals, an Assistant Development position may be required. Receptionist/Office Manager - This position will assist the General Manager as well as other staff. Answer incoming calls, direct calls to proper locations, sort mail, maintain office equipment such as copy machines, and orders office supplies as necessary. Responsible for general correspondence and maintaining the Manager's schedule. Operations/Technical Director- Supervises the technical set up, rehearsals, performances and performance turnarounds. Supervises stage hands, coordinates lighting hang and focus, audio set up, and rigging. Advises on new equipment purchases and maintenance requirements for the theatre. Responsible for overall production planning as primary contact for all groups planning events in the building. Coordinates all event technical requirements, stage crew, and cleaning schedules. Assembles event bills and estimates. Event/House Manager - Supervises, schedules, and coordinates ushers for performances, coordinates distribution ofprograms, assists patrons with wheel chair access and other special requirements, and secures patron pagers and cellular phones during performances. Coordinates the start of performances with stage personnel. Coordinates patron trauma emergency activities (injuries and illnesses), and coordinates general emergency procedures (fire evacuation, tornado preparedness, severe weather, and power outages). Estes Park Cultural Arts Center Feasibility Study Executive Summary AMS Planning & Research Page 6 On • Leadership Interviews • Market Analysis Town of Estes Park • Organizational Survey • Comparables & Benchmarks Cultural Center Feasibility Study • Phase 1 Observations Final Presentation • Operating Projections July 13, 2004 • Economic Impact -'am#i~.p'*'&%%"FIA##"p+*WS - -~ SPW 01 2 CO 4 1 • Downtown redevelopment • Existing programming * Successful river walk and amphitheater projects *YMCA's Summerfest * Clear preference for downtown site · 30-35 concerts · $20,000 budget · Free, ambitious and eclectic • Town Facilities · • Town Amphitheater · Season of free conce * Museum expansion completed • PAC Concept Choir, 2La,-2Sr2a;21:~m'Ts,et , - Lkoosc~~grouuepssel~ey avauaJe whot do - • Efforts to develop year-round tourism * Fairgrounds, Conference Center, Senior Center *EPHS Cr[ S J 1 (D 0 0 9- c 15 a) E g 2 & 2 A 6.- a) ip W 0 71 -0 2 D P M .- 2 1 En (D O J m ¤20*00 .. 0@20@20 N . 00 0) & . 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RS€%02 83* I ./ > 12 .9 §@13#7%ii@E%%2 m 1 00,-MY.I (0 >(DOOM~- 1 ;a"NIAIninli814191 91 91 81:81 :1 &31 egmentistri ution Fish Small Pond (13.5%) 3% 2,75 Segments Colorado (State By ZIP) Estes Park Select Z ps CO % Comp % Pen 1 17.88 4.72 1,14 +9 1 Zez'% 44 969'02 00• 198'69£'1 f I un . . EE O 0 0 m ..... r A 9 . 9 O 5 2 2 2 . ye ®Sm=8 0 m .a *ZEE€ 2@3,3 ., 0 - €0 M (D 5~*£22 - 0 7.1= 0 0. 3ii:iz & 5232 EE ...... . * Most affluent of "exu an" lifestyles, emerged * Middle-class exurban couples, active lifestyle. e~ r~it tr' 2072 uburbanites moved to the Most are married, college-educated, own newer duca ed Baby homes, one-third have children. jobs and laid-back I ntain biking, skiing, canoeing, backpacking ers, balanced 1 leb-etween hig h-power · Median Income $51,151 s>looq diell-JI Buills@JAA leUOISS@JOJd 401eAA kinp Jadns-3 PJod e GAIJa - atill.-1... ·1€1!2@&/W"*"*#/"/*I.. I..:i.e*Idg~;I,·Alki·« 49®3!I*I ©A®~ ~; -. 9--Il-- 1 -•-Il.- IM .UA . God's Country (12 • Greenbelt Sports (25.6 Read Self ate~flf 60 1% c.0 7 *S 9 2 . m2 0 % I a 222 8· C.- C . (U Emil raditional Times (17.9%) • RMNP attracts -3.2 Million/year * Small-town, middle-class couples neari • 80% of Stanley Hotel visitors from CO Jeek 4oee wnesnM 45noJ41 06 000'04 + · Eat at Bob E ns * Scottish Festival in early September attracts · Read Country Home, Gourmet, Forbes -50,000 (mostly at Fairgrounds) · Watch Hallmark Hall of Fame * Christmas Parade - 20-30,000 • Events: /litaw 1===933tid Arrlpers • 3,000 total hotel rooms in Estes Valley ig travelers, especiall Own a s atio ry bike · Drive a Buick Park Avenue ~ ..I."I'llap.....'.'I'.,0 - E 0 ¢n :51 h di . W CD -00 = 0 (D > = Z 2 9 8 -E 1 0 g ae I ££03zpacocv®M -O.... CO to <ES 'u, H ..... 4 E (D E C g . E Lk gE 1,2 2% ·Emt *0 0 ._ m 0 co 22 r- -2 3 -* *% J E*6: f* : 1 Ect &0 21€ 22 r V 00 22 2 2 6 6, 5 60£1 2.2~3% &€52&-20 2 2 · • 1 522 10 Gao- ..... • 1996 Intercept Survey • Summer 2002 Conversion Study ~'r·I~~~dtud~o~sd.Tluop~eptd EP as primary destination visitors 46.1, younger than non-visitor s more likely to be families with children than Buiddolls '5u!Ulp 'cINWH '5uleeslils!.s lueLUU!el]@lue Bu!U@Ae JOJ 930U seuellefi Jo slunesnul fjugisiA ","*3*1.Mil-p'*'lei¥·MNON,1**10?Mi@Mifie'll!*ff' M- 4-4--a • In--a on, u,Gl'.:"/ - .. -1.-3~ I 13#3#41*&4&*t#lM* pl@'%:429 Etsm#3"173",f**4*' s,+~,;4,9 4 4. -/ 4---a I -/-0 01.9 ..UL V A - 99-™M!9%ME * 469 interviews (data out of date) aveled with children hip (avg. 49.5) eoueuuoped Jejeal.11 0/ eJ!I}46!U JO JUeAele.LI! pe;Seje}Ul lou„ eJeAA „'eept OU peq luewulepelue 884„ JO X1!liqelieA (MOSS JeAO eU,100104 Ploll,H /M %9) %8 L Jejeelu • escribed as /3 of respondents would rank ev 00 02% . h . 1 • CSU, Fort Collins • Combined annual budgets of $307,000 • Union Colony Civic Center, Greeley • Three full-time paid staff members • UNC-Greeley • Type of space interests: • CU Boulder * 17 are seeking classroom space eoeds eouelluoped Buplees 8312 9L* eoeds BweelleJ 6uplees eje EL• eoeds liqillxe Bu!>lees eie 8 + #impAY#-td#$4%*9164*3#*V#AF#'swi#Bki*#Ari#,a#L"MN'*HIAWA#mr~rifHed'HAgmil#*,9, 'WI.1,4#~1 - *Me#Im"#Am' • Lincoln Center, Fort Collins • 27 responses SINV SenueA JeAllecl e 9 @ R * 9~fy,2.0 r~¢41 1 eouea Jo 10040S L-36-„=r- ./9... @bels Jeluao ' ~ -2 njuao e.pe" 1 e=• Med sals3 Sals3 jo lounoo L--1.==M suv le,nliro 19@deouea SUB!%0 L- - - dils!,0 l.laje>1 jeA*JS@13 0!snIN Wed selsa @41 XEJq,1 0!Iqnd == >PEI sals3 'sialpeal 0!snIN / t-·_ ~m wed sels3 -f¢ < 1 L.4. Ium#,V PaqoH 1 L-4 -=r . >Ped selsa L-74) W el@do 10*00 S.0!WOI~nd O!pnlaid 0 55% ~ 10040 4008 01083 -E -i € * suo!]onpo,d 20 $ 3 pjecloal uepp!H 101 F04401@Mul tabiddi° rA 44 9 % 314 0 8 2 1 q 6 3£'co/~Cut 6 ........0 4 .. /1**It/%****#/0.¢Ef*0~*¢11/9.IM#ly'l#//I//*M),1-.• -9•-1/ I.. •w6¥5983* ... , ,~ii' 0*@jka*R**18*'01 ki?%F?j?~I?4|ft~431%;12?i<g? 593E '** -'-0.-Ii' I.3.Vary:t - (vOINA Bulpnioxe) Zooz u! sj-led lejol 66 L ' Performance Park- Outdoor Amphitheater (-500 capacity) 96L = eOUeUIJOJ.led Jed eouepu • Performance Venues Utilized Estes Park High School (400 seats) tanley Hall (-300, flat floor) (siees 08-z) lunpoupnv IedlU (slees 008) LUr!101!pnv 40sne Reported att'ce ranges from 50 to 600 esnollkeld 85ell! Restaurants lool.PS Mook:' al6e col Rk . 8 m 'i 8; 2, e 2 ¤> tz @ EP@ 52232- 5% §1 8§-E E 20 . 0, - '+1 ?87~ * fi i 2 & i ii LH T a.0 " 4: #*2* 59 2 4 7 r., i i. . /5/3 /5 NE f 44 1 4 I.., .3 <14 4 C CD CD 12 CD (1) EE E ;;p .05 c» & E (1) 0 0 O M COJOOW 5...... wn 'ale-1 -leag 6:a XolleCV lu@wa~o pue sao!#o Aip pue sdnoJ6 sue 01 siu '0~11~rld L 'u!lupv INV backstage support area (with rest rooms) excluding land) • 69 (average) projected uses for smaller enueA Jefuel Joisesn pepekud (36839Ae) EL k • Average "rent willing to pay" = $252 venue of 250-300 s of around 500 seats eoeds XII pue lid e]Jse Ulool ueeJ6 pue SWOOJ Suissela SJ!e40 alqe]JOilll SO!1snooe poo jkg,&- ./"/IA#/%.. ..... 0/0 E / j *C..4 & & m- a E - e :€ 5 F i & 52 R f _ 5 ----- 9 M = I *C.-91'4~:@ U) f 2-2 0 S ge /8. a. 3 a 00£ 2 0 .0. . . . --1* 9. Ii--~*FF./ F .F r9 5 - (0 1 8 UE#1 50 44 1% 2 /3/kE@ ar kist 0~233* i~§ 8 B &@ %3#E % 3 ki iii i % 2 2 E a e .. 76 2 1 6 & 14 2 51 802 O m u) a. u, 0: -l FIXIH -5 €4: II Beaver Creek, CO Rohnert Park, CA au* ed pue iing 9 9 000'98 :sllsIA ienuu :(V¥$) 18 esort contribut S!0 0JpIN WOJ (sAU@J Al,UnLUWOO %9 L kILIO) 000'9$ 01 009' ts Contributions: 2 83 ® 0 5985*8 8-i *Ffil /3 1 2 ;2//0. ·N e-92.52 2 ¥ ->, 8 £ 1& E e & 8> 85 53 3.1 ~ 2 g E 8 ~ **=2*@Pa@M/~22 . • EE LI- LL ~1 i .IMS/rly=.1/*li . I .-lill.IMB~ . W 0 00 N g . 12 1 -3 * 1 2 2 2- £5 L mid ilitii I .1 ~ 3.. 3*2 j f , r,-1- i 32 1 1 13 1 ..r 4 til ZI SINV Mountain View, CA 000'06 L :SusIA tenuuv 0 :e,moruls fune,ado :(INS) Jeopng ;uels -approved General Obligation 000'097 silsIA lenuuv 1*"/"m'M/8*Mel@*F --/-• --~-1• I••• .A•.Il i.*.1 j CA.,4 . 1 1 . Z f. Ey• 4 - lih . 1.1 - &.*E #1 1 *334 1 ifili ,& 1 , a 3.,160 al . j re, 44 0 2 6925 1 ER it 522,2 =g *231% 52@58. r ., H 2 .00'au e 2 0 1 g=M %IE i 3/3 3 M m i 11(al - f Fairfield, CA Vacaville, CA PNV £I Sloolips %O/ *SAep (pawee 0,/oge) ZE'$ mi4 C a. U) >,E .92 -C E o Cl 9 E - ip e.2 E 0 -0 0 0 c DE Ec. E .2 1422** 28 ' .. -A 1 0 0 2 £ O 5 & .8 g C) c E- > O Eg 3 i .85 8 0 0 25 Ng -as - -as - 0 64 3 R f 4/ m.&' 002 e 2 .2 2 L 3*u m a B 0- R .- O 0 00 002 m, m, 0 m, m, ~ ~ 25 1. s E .r 8 86 NE a. 1 4<6<<o<< CD ..W..0/..ta CD * I.LI . ~:Crzi~2 25/~Izz'°° jueoek' • Good su ply of cultural programs available Xels Jo 416uel ' !S Xped :SJole sell uoileindod juep!Sel Jelseu-Aldule reater market area of free programs in E mer visitor market is unknown wi h rest, proclivity Bulluweitioid Ulepeo Joi 'elluejodipeooti - 1.eat Operating Budget $856,000 • Thumbnail Benchmarks wner Subsidy: $407,000 (48%) uedxe ssei * 350-600 seats slees 009' L education and outreach .... 52. 3 4*431* R M. illiz & 01 ag $ aR ' 0 R g R g 2 9&15& 1 * 2 *1 3ii8 SES/* m * &033 irm i *zi': 1: Z E E - i,HpPP f ziki 2.11 le filillsli: i ..1.0 13 11113'blily ilill il I , 4.2 1.r 7 al .52 . 2 2 :5 2 € 33_2 ® 2% i 2 5 & EA O 0. _ uu O**00:Bco ** ... i l S* groups cite other important issues ~ra, AifI Center 0=*02#il@%$****2% 3999,1+31~'6*69~« ['·MIN¥*2?.3,»'tqo: ¢~ *7¢b'49,!41'1 m!~mm»m~M~- D"~ "U 'F»i Park Cultural Arts Center groups' strong programming track record 0-ORMANCE SPACEE ASSUM'TION 1 P,r-Seetller* SNOUdWASS¥ 0 Concern about user capacity to rent venue wn e issue controversial swoo 6,1do lenuue sise66ns siepow Jo 1 1 uouogonp~~~[~;T%526!Ut~lillUOO Des re for co mmunity art g Ilery LUJOU S! MOOSS oj esop ever Plaid osseids) aidul 5%0 theas imm CO - 6 lo S/& 22 5 1 88. §01 'Imal .4 4 CE 1 1 3 =2 18 313 1 i 0,4. 022 0.00= = ......0 *11 116 11% 111 21/ 111. 0 H: //4 32:15 ..5 . ...: 3 ££* rt-,t E.! E.4 2034 /.! am 12§ 333& && 80'B #§*83 Bal I 0 2 22 .9 - - 0' BUB 8 A S I MR :41 0 4 1 8 co - 2 lill i 11 ,/ W *k 1.0.D·O ... 1 imm=m: #=E. - 2EEEE0 1110 4 € . 1 03333 3% #888198 ousuan E & 0**@* ~~31323 8 0 - .- ... 14 hi 1 0 - ;lii' t. lili , , E, 1 1 9I SCHEDULE 7: UTILIZATION St,bll Yer em m Estes Park Cultural Arts Center Staile Year E tes ark Hural Arts SA. 30.WaK) 108 ™El E*s Park Per-Seat SUMMARY USES Rent,1 Charge r STES PARK PRESENTATIONS 1 Estes Park Cultural Arts Center NON-PROFIT USES 1~TA-O~~R=USES / SLNEAa TIEN3~'791(11 Wt@RR@ RN@*GR ft o Imil s ix m 1 21 3. i i '30 19 .g . E 8. 15 1/ 0 86 28 2 AE . 4110*0% fil .. . 61 0 1 f i E 16 2 3 489 1 O 81~ ,/2/alm mi#y//0 XE i :122&& 8&55/0 -i - ta ilm 0 01 1& 151 11 . E-21 0.1- 2 01 Im N 11% I lii "555AM 8 13* 0 ---- - El 888 R il 135& 26 2ZE& E 111,1 E Mi 1/1 5% O - - - - 1.. 0: 0,1 2..i 1-/- - € Ell. g 2 i - 1-m, 1.8 2 LI SPW SIAIV S3nN3A3B REVENUES OPERATING REVENUES Shble Year aing Revenue as % of Expenses SaSNad)(3 9NU 101=130 9NU 1 - I Stable Year 1 60% $800 1 4 1 feR & 2 16 0 0 ES 3 : u~8 0 ~-&§ 5-Y ~-0 & 3% BE#- c ,&.6 2 6 222 2 -22 + 1 1 14.-8.2 :5§188 1/WN CO 1 1 U O 0 C 2 /88 288 - imman f c,n N iiS2 {D (0 U) - fo ~8 28 S812 : , %08 1 :51§ R 5.-0 p /9* 9 jig# 2 e < r E ,u . ~ 3 R . &5£-4- 1 8-3 g3-3 31" & 3 3" I 2 JZ 2 E 9% 0 ift cal (D Ci 2G .. $ 4 . SI Local Programming at Optimistic Level • Assumptions DIrect Spending Total * US Dept. of Commerce multipliers * Conservative estimates of ancillary spending Slue]60Jd piepuels Joi le)IJew Jo %,ot ele SJOUS!/\ * elqezis sioeine uo!}OnpOJd JellIU.Ins le!OJell]WOO * u•v/---a .-r-la] 0~1 n .... 1. 45<iNF ~ ~ip ..# 41#...Im#I *7.2-0/4' 6, I.·t.7/Ai -.-- - · 2.00 for Salaries · 1.75 for Local Spending · 0.25 for Non-Local Spending per resident 104.lelll JOPS!A Wl # g C Q. 02;1 23 1 1%5-9 en Am PREE 1 0 2 036& Emma a 1< Ci r. f: NO §% §§ .0 :%128 88 *i 23 „ N r N U 26 := §§ §* i 88 7288 a Ng 64- ** 13 1 is E 2 - 8 : : ~r 5 3 8 R - 10 ° 8 Ni- 0 EERAN 3~NNg E C b e '115 1 2 f 1 5g 5, 75 #3EF¢ i_ Sq 8 U)8-§- 2 E M 23 : All i 86. m 23 22 J Z )- Ez: i 6I Multiplier Expenditure Impact Total Impact: Local Programming at Conservative Level Jaild!;In,4 -bu!puads ao wv r---0 0 4.•-Id 4,79 ""44 ·2112 ~ Business Developnieint Memo TO: Honorable Mayor Baudek and Board of Trustees From: Tom Pickering, Director of Business Development Date: 7/13/04 Re: EPCVB Web Vendor Contract Background: The EPCVB Marketing Board has conduded a thorough needs analysis and RFP process to select the most qualified vendor to produce the new CVB web site. Six professional web site development companies responded to the request The CVB Board met to review all six proposals, and graded their execution of the RFP based on selected criteria. The criteria was as follows; Each company's web site development expertise, reference checks, technical platform, front and back end functionality, ease of use, design and visual examples, discovery process, project planning methodology, ongoing support, abilily to meet our schedule, and cost. The company with the highest score was Resort Technology Partners (RTP), from Avon Colorado. RTP was formed in 1998, and employs 60 people. They focus solely on developing solutions for resorts and destinations. Their internet division has over 300 resort and destination clients. The CVB Board voted unanimously to recommend RTP. Budget: The cost of the contract is $40,000 to produce and host the web site. This will be funded through the 2004 CVB budget. Action: Town Board approval for staff to enter into negotiations and contract with RTP for the CVB Web Site. 1 Town Clerk's Office Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Vickie O'Connor, Town Clerk Date: July 9,2004 Subject: Liquor-License Transfer - EVRPD/Estes Park Golf Course Background: The EVRPD previously held their Hotel & Restaurant Liquor License for the Estes Park Golf Course as a sole proprietor, and a manager was employed for operation of the restaurant. The EVRPD is now applying for a Transfer of Ownership of the License as they have officially entered into a Management Agreement with BHM2. A change of this nature requires a formal transfer of ownership and the application is being presented for your consideration. Pursuant to the June 100, 2004 expiration date for their current license, a "Temporary Permit" was issued that legally authorizes operation during the transfer processing period. Budget NA Action: Staff recommends approval of the Transfer of Ownership Application filed by the EVRPD and BHM2. 1 . CA. 4 TOWN OF ESTES PARK Police Department AS*:Fl ©Ph -,st'A<WA .K.fit,v,V#firla_~_I-lairmia- ,%245*2~3*4*56*87~ABLM '2&/~ 24<., -«t·0te 941&26.f-~.z=.YA~$ r' -'u eu. 44 '144 /5 - 7-- 9-42#W /7--3//j#1/ -32=21':**Ar) /~,>24,6 June 18,2004 Rebecca van Deutekom, Deputy Town Clerk Town o f Estes Park Estes Park, CO 80517 RE: Estes Valley Recreation and Park District & BHM2 Hotel & Restaurant with Optional Premise Gengler, Stanley C. DOB: 08/25/47 Czarnowski, Kenneth J. DOB: 12/13/42 Holmquist, August C. DOB: 06/07/33 Paglia, Anthony W. DOB: 06/23/57 Richardson, Michael J. DOB: 09/24/59 Wilson, Stephen D. DOB: 04/25/52 Hull, Timothy R. DOB: 08/14/58 Misch, Steve D. DOB: 07/14/45 Mutchler, John M. DOB: 09/11/41 Dear Ms. van Deutekom: A check of the Estes Park Police Department local records on the above-named person(s) and business was conducted. This check revealed no activity reported within the town limits during the past year. Sincerely, lj\@F~ Michael J.Abi~ Deutekom Police Commander, Estes Park Police Department (970) 586-4465 • RO. BOX 1287 • ESTES PARK, CO 80517 • FAX (970) 586-4496 RESOLUTION NO. 10-04 WHEREAS, the Town of Estes Park, Colorado (the "Town') has entered into a water lease agreement with Glacierview Water System, Inc. ("Glacierview"); and WHEREAS, as part of the consideration for the lease of water from the Town, Glacierview agrees to transfer one unit of Colorado - Big Thompson Project water to the Town; and WHEREAS, in order to complete the transfer of the one unit of CBT water, the Town needs to execute an application for a Temporary Use Permit and other documents. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO that: 1. The Board hereby authorizes the submittal of an Application for a Temporary Use Permit for one (1) acre-foot unit of Colorado-Big Thompson Project water. 2. The Board hereby authorizes the Mayor and the Town Clerk to execute and file all of the necessary documents with the Northern Colorado Water Conservancy District to complete the transfer of the CBT unit. INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK on this day of ,2004. TOWN OF ESTES PARK, COLORADO Mayor ATTEST: Town Clerk