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HomeMy WebLinkAboutPACKET Town Board 2003-01-281 r Prepared 01/22/03 *Revised 01/24/03 r* 0<6*NO)\ - - 4 I. The Miseion of the Town of Eetes Fark le to plan and provide reliable, high-value eervicee for our citizens, visitore, and employees. We take dreat pride ensurin0 and enhancing the quality of life in our community by Deine 0ood stewarde of public resources and natural eetting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, January 28,2003 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated January 14, 2003. 2. Bills. 3. Committee Minutes: A. Public Works, January 16, 2003: 1. Water Dept. Financial Plan & Rate Study, Black & Veatch Scope of Services, $25,000. 2. Fish Creek Pedestrian Trail, Cornerstone Engineering Scope of Services, $37,200 3. Fall River Trail Design & Construction Management, Cornerstone Engineering Scope of Services, $16,234. 4. Federal Storm Water Discharge Permit Regulations Report, Cornerstone Engineering Scope of Services, $11,900. 5. 2002 Water'Looping Project Change Order, $6391.58. B. Public Safety, January 22,2003: 1. Estes Valley Victim Advocates Contract for Services, $5,000. 2. Animal Medical Center Contract for Services (Impound), $7,200. 2. ACTION ITEMS: 1. PUBLIC WORKS COMMITTEE ACTION ITEMS: (A) ORDINANCE #3-03 WATER TAP FEE INCREASE, and (B) RESOLUTION #2-03 URBAN AREA BOUNDARY MAP. 2. PUBLIC SAFETY COMMITTEE ACTION ITEM: (A) ORDINANCE 4-03 AMENDING THE MODEL TRAFFIC CODE. 1 Continued on reverse side 3. LIQUOR LICENSING - TRANSFERS OF OWNERSHIP: (A) HUNAN RESTAURANT - FROM GEORGE LEE TO LEE DO ENTERPRISES, INC. (Lee Wu-Hsiun), HOTEL & RESTAURANT LIQUOR LICENSE, 460 W. RIVERSIDE DR. (B) BISTRO - FROM BISTRO'S OF ESTES PARK, INC. TO JON & MARSHA SYPHER, HOTEL & RESTAURANT LIQUOR LICENSE, 401 S. ST. VRAIN AVE. 4. APPOINTMENTS/RE-APPOINTMENTS: (A) ESTES VALLEY PLANNING COMMISSION - APPOINTMENT OF GEORGE HIX, 4-YR. TERM EXPIRING 12/31/06. (B) ESTES VALLEY BOARD OF ADJUSTMENT - REAPPOINTMENT OF JEFF BARKER AND WAYNE NEWSOM, 3-YR. TERMS EXPIRING 2/28/06. 5. TREE BOARD - ANNUAL REPORT. StreeVPark Supt. Speedlin. 6. POLICY DIRECTIVE #1-03 - ESTABLISHMENT AND APPOINTMENT OF AUDIT COMMITTEE. 7. POLICY DIRECTIVE #2-03 - ESTABLISHMENT AND APPOINTMENT OF ADVERTISING POLICY COMMITTEE. 8. TOWN ADMINISTRATOR'S REPORT. *9. REQUEST TO ENTER EXECUTIVE SESSION: A. Mayor Baudek - Announce the topid of discussion: Section 24-6- 402(4)(f), C.R.S. - Personnel Matters. B. MOTION: I move the Town Board enter Executive Session for discussion on personnel matters, Section 24-6-402(4)(f), C.R.S. and not involving: any specific employees who have requested discussion of the matter in open session; any member of the Town Board; the appointment of any person to fill an office of the Town Board; or personnel policies that do not require discussion of matters personal to particular employees. C. Following conclusion of the Executive Session - The Town Board will reconvene in Open Session. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 Town of Estes Park, Larimer County, Colorado, January 14, 2003 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 14~h day of January, 2003. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette David Habecker Lori Jeffrey-Clark G. Wayne Newsom Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. PUBLIC COMMENT None. TOWN BOARD COMMENTS Mayor Baudek directed Town Administrator Widmer research water conservation measures and forward same to the Public Works Committee. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated December 10, 2002. 2. Bills. 3. Committee Minutes: A. Light and Power, December 12, 2002, and January 9,2003: 1. Ten-Year Financial Forecast: • Balance revenue and expenses by year-end 2005 • Fund capital expenditures from operating revenues through 2010 • Establish a target for fund balance (excluding inventory) of 25% of operating revenues. This target should be achieved by year 2012. 2. Light and Power Policy Manual - Amending Interest Rate on Deposits. 4 4 Board of Trustees - January 14, 2003 - Page 2 Community Development, January 2,2003: Special Events Dept.: 1. Letter of Understanding with Leslie Williams - 2003 Christmas Parade Coordinator. 2. June Rodeo Series Agreement with Powder River Rodeo, LCC, $48,000. 3. Estes Park Fairgrounds Policy Manual - Amending Section E - Park Use Regulations. 4. Estes Park Housing Authority, November 13, 2002 (acknowledgment only). 5. Estes Valley Planning Commission, December 17, 2002 (acknowledgement only). 6. Resolution #1-03 - Public Place Designation to post notices of meetings. It was moved and seconded (Doylen/Gillette) the consent agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all Consent Agenda Items: 1. CONSENT ITEMS: 1. PRELIMINARY & FINAL CONDOMINIUM MAPS. A. Coldwater Condominiums, Lot 1, Stauffer Subdivision, Hillery Parrack/Applicant. B. Common Point Condominiums, Portion of Lots 42 and 43, Little Prospect Mountain Addition, Common Point Co./Applicant. 2. FINAL CONDOMINIUM MAPS: A. Solitude Condominiums IV, Lot 4, Solitude Subdivision, Crystal Creek Development, Inc./Applicant - Continued from 12/10/02 Town Board Meeting. B. Cedar Ridge Condominiums 111, Lot 4, Beaver Point Third Addition, Cedar Ridge at Estes Park, LLC/Applicant. As there was no testimony, Mayor Baudek closed the public hearing and it was moved and seconded (Habecker/Newsom) all four items listed above be approved, and it passed unanimously. 3. ACTION ITEMS: A. REVISED DEVELOPMENT AGREEMENT: White Meadow View Place Addition, Amended Development Plan #00-05, Lot 32A of the Amended Plat of Lots 32-35, and Portions of Lots 1, 31 and 37, White Meadow View Place Addition, Don E. Darling/Applicant ("JANCO" Properties). Mayor Baudek opened the Public Hearing, and Community Development Director Joseph presented the staff report. In summary, the Applicant is seeking approval of: (1) a second amendment to the Development Agreement that would allow units to be constructed in the locations specified on the Development Plan, and (2) a waiver of the Improvement Guarantee for required Development Plan improvements. Approval will assist the development of this proposed affordable housing project. The request is to modify placement of the previously six units, with no change in density. Placement of the units can be accomplished in compliance with Code requirements; the Board of Trustees - January 14, 2003 - Page 3 commitment to affordable housing remains in place; and the Applicant desires to replace units over time. A delay in paving some of the parking spaces triggers the waiver of the Letter of Credit. As there is little risk to the Town, staff is supporting both requests. Trustee comments pertained to holding all applicants to the same standard, support of the request based on affordable housing, an existing'Agreement with JANCO whereby the Town makes yearly subsidy payments; and improvement to the intersection and public safety with development of the site. It was moved and seconded (Newsom/Gillette) that in support of affordable housing, Items 1 and 2 listed above be approved, including the Second Amendment to the Development Agreement, and it passed by the following votes: Those voting "Yes" Trustees Doylen, Gillette, Habecker, Jeffrey- Clark and Newsom. Those voting "No", Trustee Barker. B. BLOCK 5 TEXT AMENDMENTS to the Estes Valley Development Code (Highway Corridor Design Standards). These amendments were presented December 10, 2002 and the public hearing was continued to this meeting for formal action. Community Development Dir. Joseph confirmed that, as previously requested, staff notified affected landowners by mailing 375 notices. Approximately 50 inquiries were made. Attorney White read Ordinance 1-03. Public testimony in opposition to the Ordinance was heard from: Corey Blackman/Best Western Silver Saddle Motel, Frank Williams/Rocky Mountain Traders, Odd Lyngholm, Eric Blackhurst, 1431 Juniper Dr., Gary Coleman, 2250 Big Thompson Ave., Deeva Boleman, Dir./CRA, Mike Wallace/Blackhawk Lodges, Fran Grooters/Alpine Trail Ridge Inn, Jim Tawney/Ponderosa Lodge, and Steve Lang/Estes Valley Contractors Assn. Comments pertained to the standards affecting only commercial properties, not residential; placing a burden on new business owners; previous Town Boards have promoted slow, stead9 growth; negative impact on the sale of commercial property; these regulations are an example of taking of property rights (setback requirement) without compensation; the standards will not improve business oppottunities; the Planning Commission and consultants, not Estes Park residents, are promoting these standards to control what occurs on property they don't own; these requirements will stifle the engine that drives the Estes Park economy; the Town should demonstrate leadership by under-groOnding existing overhead power lines, particularly on Mall Rd., prior to implementing highway corridor design standards for all affected commercial property owners; approval of the regulations would pose a threat to the character of Estbs Park; adoption of the standards would create a hardship for the business community; construction for the new Fall River Trail has not improved the appearance of this highway corridor due to rock blasting and removal of trees; the standards would negatively affect the driving force of entrepreneurs; 'and the standards are an example of coercive power of government. Board of Trustees - January 14, 2003 - Page 4 Testimony in favor of the standards was heard from Judy Haggard, PresidenVLeague of Women Voters. Structures built in the Estes Valley should be in harmony with the mountain setting (setbacks, building materials, color alternatives, long uniform roof lines, maintaining the entrance to Estes Park). Staff noted that the proposed standards do not apply to commercial downtown properties, and standards could be , specifically written for downtown properties if so desired by the Town Board; and regarding the color chart, industry technical standards are based on the "chroma"-intensity of hue. There being no further public testimony, Mayor Baudek closed the public hearing. A surhmary of Trustee questions/comments were: these standards were promulgated by the Comprehensive Plan, and the Town agreed to explore the desirability of looking into the corridors that lead into RMNP; the regulations place too high a burden on too few people; the negatiVe impact on redevelopment of a second floor relative to the setback/ maximum building height; and treating all property owrlers in a like manner. Following completion of all discussion, it was moved and seconded (Barker/Habecker) proposed Ordinance 1-03 not be approved, and it passed unanimously. 2. ACTION ITEMS 1. PUBLIC HEARING: 2003/2004 ELECTRIC RATE INCREASE. Mayor Baudek opened the Public Hearing, and Light and Power Director Matzke introduced Max Kiburz, Rate Consultant, who presented a summation of the Electric Rate Study, and the associated electric rate changes proposed by the study. The study recommends changes affecting all rate classes, and eliminates one rate and establishing two new rates. The study was presented to the Light and Power Committee December 12, 2002 and, to maintain an adequate fund balance and provide funding for responsive system operation, the Committee forwarded a favorable recommendation to the Town Board. The overall impact of these proposed changes result in a 6.25% revenue increase in 2003, and additional 6.26% revenue increase in 2004. Town Attorney White read Ordinance 2-03. There being no public testimony, Mayor Baudek closed the public hearing. The previous electric rate increase (adjustments) occurred in 1987, and the meeting packet included correspondence in opposition to the proposed rate increase from Franklin R. Crone, 6782 Co. Rd. 43, Glen Haven, and Steve & Barbara Klett, 1776 F Olympian Ln., Estes Park. It was moved and seconded (Newsom/Jeffrey-Clark) Ordinance #2-03 amending the Light and Power Rate Schedules be approved, with said schedules taking effect February 1, 2003. Trustee Barker commented that rate increases are not pleasant actions, however, it is obvious such action must be taken; in the future, it would be more appropriate to look at said rates every year with potential increases to occur in smaller increments. Improved attentioh to this fund must be given in the future. Mayor Baudek added that the Electric Fund is an Enterprise Fund and rates must pay for themselves. Trustee Doylen commented that as good managers, the Town must have reserves to assist with catastrophic loss. Trustee Gillette stated he is the newest Light and Power Committee member, and he appreciates the fact that staff and the Rate Consultant and. now looking ahead; it behooves the Town Board of Trustees - January 14, 2003 - Page 5 Board to re-examine the rates on a yearly basis, passing incremental increases. Steve Klett, 1776 Olympian Ln. stated he has signed up for wind power made available by the Town, and that he is in favor.of increasing wind power availability and incremental increases. Mayor Baudek advised that the Town Board is in favor of wind power and that the Municipal Building has been placed under the Wind Power rate. The motion passed unanimously. 2. PUBLIC HEARING: NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FILED BY JOSHUA B. HENDERSON, dba THE REDSTONE RESTAURANT. 225 W. RIVERSIDE DRIVE. Mayor Baudek opened the public hearing and Mr. Henderson provided background information, including his culinary career. A family dining environment is planned, and he is limiting liquor service to beer and wine at this time. Mr. Henderson is aware of and supports the Town's diligent monitoring to help prevent the sale or service of liquor to minors. Trustee Jeffrey-Clark requested and received detailed information concerning the Applicant's previous DWI charge. Trustee Barker encouraged the Applicant to be vigilant and that the Board takes very seriously the operation of liquor licenses and the Liquor Code. There were no comments in opposition to the license application. Clerk O'Connor presented the application noting that the required T.I.P.S. Training Class will most likely be scheduled this Spring, 2003, and that a Petition containing 19 signatures in favor of the license was submitted. There being no further testimony, Mayor Baudek closed the public hearing. Stating that the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (Doylen/Gillette) the Hotel and Restaurant Liquor License Application filed by Joshua B. Henderson for The Redstone Restaurant be approved, and it passed unanimously. 3. RE-APPOINTMENT - ESTES PARK BUILDING AUTHORITY. Mayor Baudek requested approval of the re-appointment of Rich Widmer and Pete Brandjord to the Estes Park Building Authority. It was moved and seconded (Gillette/Doylen) the re-appointment of Messrs. Widmer and Brandjord be approved, with the 3-yr. terms expiring 1/01/06, and it passed unanimously. 4. TOWN ADMINISTRATOR'S REPORT. A. Sales Tax Update. The November Sales Tax Report indicates revenues are down 17.97% from November, 2001, and year-to-date figures confirm revenues are down 2.35%. A report entitled Economic Indicators was presented listing the percentage change between 2001 and 2002. Traffic counts verify the steady decrease in revenues for 2002, and Dept. Heads are delaying any capital purchases until further advised by Administrator Widmer. B. Fall River Trail. This Trail is nearing completion and staff anticipates obtaining an easement through adjacent property that would facilitate connection of the path to Performance Park. , Following conclusion of all agenda itemi Mayor Baudek adjourned the meeting at 9:08 P.m. John Baudek, Mayor Vickie O'Connor, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 16, 2003 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 16th day of January, 2003. Committee: Chairman Barker, Trustees Doylen and Habecker Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Water Supt. Goehring, Construction Mgr. Sievers, Clerk O'Connor Absent None Chairman Barker called the meeting to order at 8:00 a.m. HABITAT FOR HUMANITY - REQUEST TAP FEE WAIVER FOR LOT 2, HABITAT SUBDIVISION. Wendell Amos, representing Habitat for Humanity, was present. The Committee reviewed a request from Habitat for Humanity to waive the tap fee of $4,110 for a house under construction located at 663 Halbach Ln. The General Fund has transferred funds to the Water Fund to fund tap fees for similar Habitat projects (this is the third request for this subdivision) and Habitat has agreed to reimburse the tap fee if the house is sold on the open market in the next ten years; this has been the case for all previous tap fees that have been waived. This item was not budgeted in the General Fund in 2003/04, and Town Administrator Widmer commented that the Water Fund should remain "whole", and he recommended the Contingency Fund transfer the payment to the Water Fund. The Contingency Fund would receive any repayment from Habitat. The Committee recommends the Contingency Fund transfer the tap fee amount of $4,110 to the Water Fund for the tap fee for Lot 2, Habitat Subdivision. BOULDER COLONY SUBDIVISION - REQUEST TAP FEE TRANSFER. William Swanson, owner of Lots 18A and 18B, Boulder County Subdivision recently demolished a dwelling unit on Lot 18A, however, he has continued to pay all water fees to maintain the tap. Mr. Swanson desires to sell Lot 18A (lot split) and is requesting the Lot 18A tap be transferred to 18B. Staff concurs with this legitimate request, thus the Committee recommends approval of the tap fee transfer as described above. WATER RIGHTS FEE STUDY - PRESENTATION AND APPROVAL REQUEST FOR RECOMMENDATION. INCLUDING POLICY MANUAL AMENDMENT. The Committee reviewed a Draft Report prepared and presented by John Gallagher/ Black and Veatch (Town's water consultant). Cost analysis is based upon: 1. The current market value of $12,500/CBT unit 2. The average monthly water usage of 5,000 gallons 3. A 50% CBT unit allotment. The water rights portion of the tap fee from $2,000 to $5,400 for a single-family residence is being recommended, and this will result in increasing the current water RECORD OF PROCEEDINGS ' Public Works Committee - January 16, 2003 - Page 2 rights fee from $3,840 to $7,240/single-family residence. The current tap fee portion of the water rights has not been increased in the last 15-18 years. The study also recommends annual review and/or revision of the tap fee. Mr. Gallagher added that front-range municipalities anchor their CBT shares to water rights fees, thus their standard fees are between $10,000 to 20,000/single family. front- range as consumers use perhaps twice the amount of water than that of Estes Park. Discussion followed on the impact of the Town's Augmentation Plan on the amount of water purchased. During the 1/14/03 Town Board meeting, Mayor Baudek directed staff to research and submit options on water conservation. Staff will submit options for consideration at a Public Works Committee in the near future. As the Town is in a good position to serve their customers, and this increase will assist in ensuring adequate supply, the Committee recommends the water rights fee be increased as follows, including periodic review and/or revision of the water rights fee, voluntary water conservation, and Policy Manual Amendment: System Development Water Rights Total Connection Customer Class Fee Fee Charge Charge ($) ($) ($) Basis Single-family 1,840 5,400 7,240 Dwelling Unit Multi-family 1,288 3,780 5,068 Dwelling Unit Accommodation 1,104 3,240 4,344 Dwelling Unit Non-accommodation 92 270 362 Plumbing Fixture Unit WATER DEPT. FINANCIAL PLAN AND RATE STUDY SCOPE OF SERVICES - REQUEST APPROVAL OF SCOPE OF SERVICES. Pursuant to staffs request, Black and Veatch submitted a scope of services to perform a Financial Plan and Water Rate Study. Several non-anticipated and significant changes have occurred since the adoption of the 2001.Water Rate Study: 1. The fire protection transfer of $132,000 from the General Fund to the Water Fund has ceased (15% of annual revenue). 2. As a result of water rights acquisitions during 2002, the reserves in the Water Rights Reserve Fund have been reduced by $2.2Million. 3. Consideration is being given to initiating a transfer from the Water Fund to the General Fund (similar to the current Light and Power transfer). These changes will significantly affect the financial plan forecast shown in the 2001 Water Rate Study Report and the scope of services will amend the 2001 Report. The budgeted amount for this scope of services is $25,000. Discussion followed on the. inequity of Town-provided services between customers residing inside and outside Town limits and subsequent pressure on the General Fund, the flat economy, and the 2,500 gallon minimum allowance utilized by the Town. The Committee recommends approval of the Scope of Services in the amount of $25,000 submitted by Black and Veatch, including research on any inequities/services in the Water Fund; the 2,500/gal./mo. minimum allowance, and automatic draught stage rates. RECORD OF PROCEEDINGS Public Works Committee - January 16, 2003 - Page 3 PROSPECT MOUNTAIN WATER COMPANY - REQUEST TO LEASE WATER. John Heron, PresidenVProspect Water Co., has requested the lease of 4 acre ft. of Town-owned CBT water units. During the November Public Works Committee meeting, staff reported that a surplus of 498 ac. ft. of CBT water was projected. Of the surplus, 135 ac. ft. is to be leased to the EVRPD and Park R-3 School District. Mr. Heron has agreed to a lease price equal to the current lease market value of $350.00/ac. ft. Director Linnane reviewed influent flows into the Mary's Lake inlet, with the Committee recommending approval of the request, and Town Attorney White drafting a lease agreement. FISH CREEK PEDESTRIAN TRAIL, PHASE 1 - REQUEST APPROVAL OF DESIGN AND CONSTRUCTION MANAGEMENT SCOPE OF SERVICES. The department budgeted $350,000 for the design, construction management and construction of the Fish Creek Trail from Brodie Ave. to Country Club Dr./Creekside Crt., a trail length of 4,700'. The project will require easement preparation, an Army Corps of Engineers Permit, creek crossings (1 or 2), and structural improvement of the concrete path sub-grade. The construction cost estimate is $310,000. The total budgeted amount for this project is $350,000. The Committee reviewed the Scope of Services in the amount of $37,200 for design and construction management submitted by Cornerstone Engineering. The Committee recommends accepting the Scope of Services in the amount of $37,200 submitted by Cornerstone Engineering, with staff preparing a drawing indicating the Trail Plan contained in the Comprehensive Plan, constructed trails, and the dollars leveraged with inter- governmental agencies that have facilitated all trails installed to date. FALL RIVER TRAIL - REQUEST APPROVAL OF DESIGN AND CONSTRUCTION MANAGEMENT SCOPE OF SERVICES $150,000 was budgeted for construction of this 1,300' section of trail from the exiting bridge acioss the highway to Performance Park. Issues with the Willows Condominium property have been resolved and the trail will parallel the highway along this section and cross the river at the existing highway bridge with a new pedestrian bridge. A draft construction easement for the section of proposed trail through the Fall River Village property has been received and staff anticipates execution of the easement in the near future. The Estes Valley Land Trust is currently negotiating an easement for Lot 21 and optimistically. the trail could cross this property thereby facilitating separation between the trail and the'highway. Cornerstone Engineering submitted a design and construction management Scope of Services for $16,234, and Mountain Constructors will be solicited for a construction price. Work is scheduled to begin in February. The Committee recommends accepting the Scope of Services submitted by Cornerstone Engineering in the amount of $16,234, including solicitation of Mountain Constructors for construction. FEDERAL STORM WATER DISCHARGE PERMIT REGULATIONS REPORT - REQUEST APPROVAL OF SCOPE OF SERVICES. Mike Todd/Cornerstone Engineering was in attendance. The Federal Clean Water Act, Ph. Il, requires municipalities with population of less than 100,000 to submit an application for a Storm Water Discharge Permit by March, 2003. This permit would regulate private and public construction projects, as well as public drainage facilities such as curb, gutter, and ditches inside Town limits. Mr. Todd added that the Permit basically creates a 5-yr. Master Plan, based on 6 stormwater management programs, with yearly reports being submitted thereafter. RECORD OF PROCEEDINGS ' Public Works Committee - January 16, 2003 - Page 4 Cornerstone Engineering has submitted a Scope of Services in the amount of $11,900 to research the extensive requirements and prepare a permit. The Committee recommends accepting the Scope of Services in the amount of $11,900 submitted by Cornerstone Engineering. WATER DEPT. 2002 WATER LOOPING PROJECT CHANGE ORDER - REQUEST APPROVAL. Staff is requesting: (1) a fire hydrant be added to the MacGregor Ave. Line Replacement Project, 50' north of the Sweet Basilico Restaurant, within the MacGregor Ave. right-of-way; the cost is $3,467. (2) an aged irrigation culvert was damaged between WestStar Bank and the pond at the west end of Lower Stanley,Village; the repair cost is $2,724.58. Tfie change order total is $6,191.58. The Committee recommends the change order in the amount of $6,191.58 be approved. CDOT URBAN AREA BOUNDARY MAP - REQUEST ADOPTION OF BOUNDARY MAP. Following each census, CDOT requires municipalities to revise, if Necessary, their Urban Area Boundary Map (UAB). Following revision, CDOT requests a resolution adjusting the UAB map; these maps are used to assist with funding for CDOT programs and projects. The Committee recommends submittal of the Town's Official UAB Map, including adoption of a Resolution as requested by CDOT. REPORTS: Fall River Trail, Phase 1 Construbtion. Mgr. Sievers reported that construction is nearing completion (99% complete). Riverside Drive Project Construction. This project has been suspended for 3 winter months, and it should resume early in March depending on weather conditions. The next phase is more complex and it is expected to significantli impact the project area due to such items as the installation of a sewer line. May 15~ is the target completion deadline. Bond Park Mid-Block Pedestrian Crosswalk Pilot Project. Acting upon a suggestion from Trustee Jeffrey-Clark, staff is implementing a "pedestrian flag pilot project" at the mid-block pedestrian crossing by La Casa Restaurant and Bond Park. Standard-issue orange flags will be placed for use by pedestrians and carry when crossing the street. The intent is to increase pedestrian visibility. Stanley Avenue Sidewalk and Trail. This project is 99% complete. There being no further business, Chairman Bgrker adjourned the meeting at 9130 &.m. Vickie O'Connor, CMC, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 22,2003 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in th,; Municipal Building in said Town of Estes Park on the 22nd day of January, 2003. Committee: Chairman Gillette, Trustees Jeffrey-Clark and Newsom Attending: All Also Attending: Town Administrator Widmer, Police Chief Richardson, Fire Chief Dorman, Police Operations Commanders Filsinger and van Deutekom, Support Service Manager Bartram, and Deputy Clerk van Deutekom Absent None Chairman Gillette called the meeting to order at 4:00 p.m. POLICE DEPARTMENT Estes Valley Victim Advocates Contract for Services - Request Approval. Chief Richardson presented a Contract for Services with the Estes Valley Victim Advocates for crisis intervention and counseling. The term of this agreement is from January 1, 2003 through December 31, 2003. The Committee recommends approval of the Estes Valley Victim Advocates' Contract of Services as presented. Amendment to the Model Traffic Code (Jake Brakes) - Request Approval. Chief Richardson briefed the Committee on staffs attempts to address noise complaints resulting from the use of "jake brakes" in residential areas. The enforcement tool previously available was a decibel meter, thus requiring that the offending 'noise be measured at the time of the violation. Recognizing the enforcement difficulties, the State passed legislation stating that commercial vehicles equipped with an engine compression braking device ("jake brakes") will have a muffler and that there can be no device in place to "cutoff' or "bypass" this muffler. Commander Filsinger noted that law enforcement officials will now be able to perform physical inspections on trucks that are legally stopped for a noise violation without meeting a specific decibel level requirement. This law specifically pertains to trucks with jake brakes; it does not pertain to motorcycles. The Committee recommends the adoption of the Ordinance amending section 225 of the Model Traffic Code. Larimer Emergency Telephone Authority (L.E.T.A.) Memorandums of Understanding (MOUs) - Request Approval. Chief Richardson presented two MOUs relating to non-capital expenditures for E911 Services and the implementation and funding of PSAP Emergency Medical Dispatch Services. Support Services Manager Bartram explained expense and cost reimbursements, call volume, software requirements, protocols, periodic reports, training, and noted that L.E.T.A.'s total 2003 reimbursement to the town will be $25,422. The Committee recommends approval of the E911 Services and PSAP Emergency Medical Dispatch Services Memorandums of Understanding' as presented. Animal Medical Center Agreement - Request Approval. Chief Richardson presented an Agreement with the Animal Medical Center of Estes Park, Ltd. to kennel and treat dogs impounded by the Town. The term of this agreement is from January 1, 2003 and December 31, 2003. C6mmander van Deutekom explained that this Agreement includes a clause Allowing the assignment of the lease to the current owner, Dr. Jeff Fish. 'Dr. Fish has agreed to the terms of the Agreement and will accept up to ·150 animals at a cost of $7,200 in RECORD OF PROCEEDINGS Public Safety Committee - January 22,2003 - Page 2 2003. The Committee recommends approval of the Animal Medical,Center of Estes Park, Ltd. Agreement as presented. REPORTS. The Committee reviewed the NIBRS 2002 3rd and 4~h Quarter and Year-End Reports. Burglaries, clearance rates, and recovery of stolen property statistics were discussed. Staff will include automobile accident statistics in the 2003 Year-End Report. 2000-2002 Riverwalk Plaza Statistics were reviewed. Non-criminal and criminal activities, extra checks, and juvenile issues were discussed. Low incident rates in the non-criminal, criminal, and juvenile issue categories are attributed to the proactive approach by the Dept., specifically the efforts by the Bike and Community Service Officers. The Dept. will continue to provide an enhanced presence in the Downtown area. This will include Performance Park once it opens. Estes Valley Victim' Advocates (EWA) Annual Report. EWA Director Mary Mesropian and Board President Frank Shavlik presented the following EWA Annual Report: Incident First Contact Cont. Contact Phone Contact Total Contacts Domestic 59 women 17 141 217 women Abuse 38 children 38 children Sexual Assault 14 2 12 28 Assault 6 1 2 9 Stalking 4 . 13 2 0 2 .4 Other Crime 8 1 Other Trauma 30 2 12 44 Counseling 66 218 107 391 , Total 223 241 280 744 (851.25 hrs) On behalf of the EWA Board, President Shavlik expressed appreciation for the support received from the Town. Dispatch Commendation. Postponed until the February meeting. Master Police Officer (MPO) Promotion - Mark Swallow. Chief Richardson recognized newly promoted Master Police Officer Swallow .and explained the requirements involved to attain the classification of MPO. On behalf of the Committee, Chairman Gillette congratulated MPO Swallow and expressed appreciation for his dedicated service. FIRE DEPARTMENT 2002 Year End Report. Chief Dorman presented the year-end report. 2003 Officers are as follows: Daryl McCown, 1St Asst. Chief,. Robert Himing, 2nd Asst. Chief, Will Birchfield, Secretary, and Doug Deats, Treasurer. Areas discussed include training, types of calls, average response times, financial statements, and the 2002 Wildland Fire. The Committee acknowledged receipt of the 2002 Year End Report as presented. Larimer County Fire Council Sub-Committee - Fire Education. Chief Dorman briefed the Committee on the formation and composition of the Larimer County Fire Council Sub-Committee specifically designed to provide fire education to the public. Integrated Emergency Management Course. Commander Filsinger reported that he and Chief Dorman obtained scholarships from Larimer County to attend the National Fire Academy's Emergency Management Institute this spring. RECORD OF PROCEEDINGS Public Safety Committee - January 22,2003 - Page 3 Fire Academy. Postponed to February meeting. New Uniforms. Chief Dorman reported that the Dept. will receive new National Fire Protdction Association (NFPA) compliant uniforms that meet all NFPA standards. The white shirts and dark blue pants will replace the existing dress uniforms and will be worn to Dept. functions, meetings, training, and public interactions. There being no further business, Chairman Gillette adjourned the meeting at 5:08 pm. Rebecca van Deutekom, CMC, Deputy Town Clerk TOWN of ESTES PARK Inter-Office Memorandum January 23,2003 TO: The Honorable John Baudek, Mayor, and Town Board Trustees FROM: Bill Linnane ~j~ , SUBJECT: Water Rights Fee Study Background: The Jan. 16, 2003 PWC reviewed and approved the attached Water Rights Fee Study. As explained in the Study, the Town recently purchased $2.2 million of CBT Water Rights. The price paid per unit ranged from $10,000 to $12,000 and the current market value of a unit is $12,500. The water rights portion of the tap fee structure hAs not been changed in more than 15 years, when the CBT unit market value was approximately $2,000. The Town's recent water rights purchase and current CBT market value indicates that it is time to review the Town tap fee structure and change it if necessary. Upon direction received during the July 2002 Public Works Committee meeting, Black and Veatch was asked to submit a Scope of Services for a Water Right Fee Study. In September 2002 the PWC approved the submitted Scope of Services. A draft report is attached and the cost analysis is based upon: 1) The current market:value of $12,500 per CBT unit 2) Estes Valley average monthly water usage of 5,000 gallons 3) A 50% CBT unit allotment (Background: Continued on Page 2) Cost/Budget N/A Action The PWC recommended approval of the Black and Veatch water rights fee structure as outlined in its Study and included in the background above. As suggested in the report the PWC also recommended approval to annually review and revise the fee if necessary. (Background: Continued from Page 1) Black and Veatch reconunends Adjusting the water rights portion of the tap fee from $2,000 to $5,400 for a single-family residence. This will result in increasing the current total tap fee from $3,840 to $7,240 per single-family residence. The following table illustrates all of the different customer class connection charges. Total System Water Rights Connection Customer Class Development Fee Charge Basis Charge Fee ($) ($) ($) Single-family 1,840 5,400 7,240 Dwelling unit Multi-family 1,288 3,780 5,068 Dwelling unit Accommodation 1,104 3,240 4,344 Dwelling unit Non- 92 270 362 Plumbing accommodation , fixture ubit The study recommends the above tap fee structure be reviewed periodically as the water rights market value changes. BL/lb , , Residential Connection Fees and Water Rights Fees Line Connection Water Rights Total No. Fee Fee Fee $$$ 1 Loveland (a) 3,250 11,000 14,250 2 Longmont (b) 7,050 11,000 18,050 3 Greeley (c) 8,000 16,700 24,700 4 Ft. Collins (d) 3,490 4,875 8,365 5 Berthoud (e) 4,000 20,449 24,449 Estes Park 6 Existing 1,840 2,000 3,840 7 Proposed 1,840 5,400 7,240 (a) Based on 0.7359 ac-f#unit (b) Connection fee based on lot size of 9,000 sqft. Connection fee consists of flat fee of $3,360 + $0.41 per sqft of lot size Based 0.76 ac-ft/unit (c) Based on 0.75 ac-ft/unit (d) Connection fee based on lot size of 9,000 sqft. Connection fee consists of flat fee of $610 + $0.32 per sqft of lot size Based on $6,500/ac-ft and 0.75 ac-ft/unit. Not linked to CBT prices. (e) Based on 1 ac-fUtap for single family. DRAFT REPORT FOR DISCUSSION PURPOSES ONLY WATER RIGHTS FEE Prepared for ESTES PARK, COLORADO January 13, 2003 building a world •difference= 1 BLACK & VEATCH 7-1 Water Rights Fee A. Introduction The Town of Estes Park (ToWn) is experiencing its most severe drought. To counter this situation, the Town purchased $2.2, million of Colorado Big Thompson (CBT) water rights during 2002 at prices ranging from $10,000 to $12,000 per unit. As recent as 1996, CBT units were selling for $2,000 per unit. This study recommends that the Town adjust its water rights fee to better represent the current price of CBT units. B. Existing Fee Formula The existing single-family water rights fee was implemented in August 2000 and is based on the following equation: Water Rights Fee =UxAx [(CBT x2) + WG] where: U =Annualwaterusageforsingle family tapinacre-feet A = Percent of total water neededfor augmentation i CBT = CBT price ($) per unit. WG = Windy Gap price ($) per unit Water rights fees for non-single-family customers, such as commercial and multi- family, are prorated according to their annual water requirements relative to single-family requirements. C. Proposed Fee Formula The equation below is proposed to develop the water rights fee. It is recommended that each ofthese parameters be revieWed on a regular basis. Water Rights Fee =U/ (1-L) x1/ 50% x CBT where: U =Annual waterusage forsingle family tapinacre-feet L = Percentage loss of water in the distribution system. 50% = Expected average yield of CBT water units. CBT = CBT price ($) per unit Estes Park, Colorado Water Rights Fee January 2003 - 133133.1100 3-4 Draft - For Discussion Purposes Only D. Sample Calculation An example using values that are representative of current conditions illustrates how this formula can be used to calculate water rights fee. The following values are used: • Annual water use per single-family residential equivalent (U) is 0.184 acre- feet (5,000 gallons per month; 60,000 gallons per year). • Average losses in the water distribution system (L) are assumed to be 15 percent. • The CBT price is $12,500 per unit. Based on the above values, the water rights calculation is as follows: 4 Sample Water Rights Fee = .18441-.15) x 1/0.50 x $12,500 = $5,400 E. Water Connection Charges The Town's water connection charBes consist of system development fees and water rights fees. The tabulation below shows the total connection charge assuming a water rights fee of $5,400. System Total Development Water Rights Connection Customer Class Fee Fee Charge Charge Basis ($) ($) J ($) Single Family 1,840 5,400 7,240 Dwelling Unit Multi-family 1,288 3,780 5,068 Dwelling Unit Accommodation 1,104 3,240 4,344 Dwelling Unit Non-accommod 92 270 362 Plumbing Commercial Fixture Unit F. Northetn Front Range Water Rights Policies The chart in Appendix A compares Northern Front Range utilities' raw water rights policies and is provided by the City of Loveland. This chart is for comparison only. The proposed fee developed above is cost based. - ' Estes Park, Colorado Water Rights Fee January 2003 - 133133.1100 3-5 Draft - For Discussion Purposes Only : 2 &3 ' d 91 {le ir 1 L 1% i 2 1 1 TE N a L. E ZE ' *4 - *13 0. 2 33 f# 1 E.- i 8 13 £ *4 , 03 , - aft 3.Ne//2.4, 11 13 5 3,22234*m; i. 59 33:}22£ EN itt £ 22 c ~- ~3§*:Zii=*~#:m :Rd & .... R:W ·0 4 % A.. &21 2:9 g E .#Film? i ff lit ms:-t.,th,&? ?i if bi;*h..t 3*1 #31 y h 1 8 2, fr,~,:1 I.,5 Gi g 1 ce w zid-Val-%236# : -2 a. ..loo. es . .drliall:g:crk~ 41& 923 1 ?1 5 -™..6,6 1 . 0-Clgo=Elia=&2,0.60 0 -Ci •1 - Ui *0*/ f /14••All ig g s ~ k. %. ..51 8 321.#ilit I • 0 - - 0 ~ 4 3 L. 3 6 6 4 0 1- M --01. ... I #*- U 1 + =05# 3 3 :28 0 1 2/ NE¥=- :8:1 14% :0:$012# . fitil j a.. *11:,1- iii 18; i/* 052 El 6.232*--c 0 *SM 2 . 55§€5:782 A 25032 - n .840 *,585. 21 . /:le - 1 11/1 51 h.1 1 5 %11# R :i A /16&/~ihi - •2 1 - 3,221; i inf fig.8, 8 w Z R~& ma 1 :i ti 3 J M 1,5 * 1#01/ 2/ iii /F * 211 . L. 2 0 s i" m~, 2 1 :tz f /28 ; Uill i, lei 0 2 e R 0 E#E ~1 15*I iii : :Mil 8 #1,2 8i 0/ 8 - 3/51/i #07 Kii: i':i ; 2: mii g i u:#B g 11 *19: irf t¥ 1&18% 1 Fl 2 .. 8.1.0-2.1 i: f i j·i :i# · ! itlitifi 6-EDS¥ 2 3 5 5&3&1:53 21 &:*:43/9 : . s . 41132 14,2- 1 $ i ZE 1 -4. 8 4 2 4--- fl 4 E.. R RE &: , 1%111£&12. .n 21 % 95 i i®Ii A thillia 8 4,4 i¥ '15 i B h I * ii i SZ6 (4 >b , E Z *183 SE el m ..in 1 1 20201]il!18 g i lifiliR[ i fill ,- -i ~ „~ *EaR&n0,r 2 rbg~ 1.k. h jdfii ir~ ti == .A. -·33-2/:f 6 -RE*,6. ..timi *a iliftill& 1 4111 1 C 2 :/ a .¥ 11* 2 *i: 0 1 9.& i $0-fi iii .1 1/{ s : ilifitif lid & 1 8 1 ~221" 1, 1 iRI Z ¥ W- 0/1/ '5 liti al ~thb sifz 1'10 61 Fill . -141 f E Co -5 e.m. ~ 5.22:20.BRDE.#1 11:2 § S 1 I = „CURN 1111:80£ 1/2, 1 £] g , 1-I #11 1 1 1 1,1 5 i=*INg" 11 1 1 5 &511*lisIxi,-a,·11 *AD...b.?8~SIB/¥ 8|#1 4 N 414 1 gl M 0 :5 12 1 1 k 13 i 11,#41; . 8.22 1 1 *1=1 1 :*li 03 2 111 - 062.0. 21: = 11 1. 1 1 , lini; 9 i /41#11 P /11'i ii f & 4 -- 2 3,43 7/ 5 . i ili:itile litililli# a- #=2 . 5 1 f '122 :, &1•RE i 1 1 310 , s· t Ii# 1 -01[imm » 11%11 - 11 Aw 4 9 48 /3 -5 ./51 Ji . -2 i.-=.4 2 9§4.5 00 8 3 5 5.3 i f /3 3/:11/14 Wililietil' 1,0 20:11 ~ & 1 15 0 as=.5- 11 3 1* 09 1,1 i? 1 1% i El"&13 H i 1. 11 1 ·lit, slize • 55 & :' .53' i"th ih i %1 1 elf"~~0. Wt% 611& ENS,Ell R 31 id 9;59 1 1 15#lita: littil &:-1:0Iwialli i?H !#Ii! i H 11 3151 0. 1, 2 1 -83 f < 9 1, f al ~ 1:1* I ims LE 2/1 - 3. 5 El 8 f la 94g iER EN ME#R skE 542 H 2 8 6 . i=*2 0*X ME,m ,/12 28 0 - : LOVEL/ND W L OMPSON unlm MO'd 1 ap 0911'1 "'lhs,INX.~OiL:#:3"~'ABitivj;~ow~4~31';IL,:~:~sfi~A,~iDi**8'0(~e'*~~ 4--8,;%474 22:07 Northern Colorado Citi Requirements and Credit Comparison .At~AlteJEW.91.~91. - y 01-Lunm final Handy D ubject to Change elwa 10 2!45 i led '0000 &101,1 920 4 OMAB} pue '00*d ·1+0 1 4 Ald!~Inlu t,- Addns, 00) 36 % ell wel •sul,oo Wo:1 .alelpins 04101~"g° °i .E Table 2 ~52·3783 atm ORDINANCE NO. 3-03 AN ORDINANCE AMENDING THE WATER RATE SCHEDULE OF THE TOWN OF ESTES PARK, COLORADO WHEREAS, the Board of Trustees has determined that it is necessary to amend the Water Rate Tap Fee of the Town of Estes Park. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: That the Water Tap Fee shall be amended as more fully set forth below: System Development Water Rights Total Connection Customer Class Fee Fee Charge Charge Basis ($) Single-family 1,840 5,400 7,240 Dwelling Unit Multi-family 1,288 3,780 5,068 Dwelling Unit Accommodation 1,104 3,240 4,344 Dwelling Unit Non-accommodation 92 270 362 Plumbing Fixture Unit Section 2: The water rights fee adopted by this Ordinance shall be effective for all water tap requests and County and Town Building Permit Applications on March 3, 2003. Section 3: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS DAY OF 2003. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of January, 2003 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2003, all as required by the Statutes of the State of Colorado. Vickie O'Connor, Town Clerk TOWN of ESTES PARK Inter-Office Memorandum January 23,2003 TO: The Honorable John Baudek, Mayor, and Town Board Trustees FROM: Bill Linrlane ~6 SUBJECT: Adoption of the Revised Urban Area Boundary (UAB) Map Background: The Jan. 16, 2003 PWC recommended adoption of a Revised Urban Area Boundary Map to be used by CDOT. Following each census, CDOT requires that municipalities revise, if necessary, their Urban Area Boundary (UAB) map. After revision, a resolution adjusting the UAB is requested by CDOT. These boundary maps are used to assist with funding for CDOT programs and projects. Cost/Budget N/A Action The PWC recommended approval of the UAB map and recommended a resolution adopting this map be read during the Tuesday, Jan. 28,2003 Town Board meeting. BL/lb Estes Valley * To Glen Haven ' Comprehensive Plan ! 13 « 25;5r I \1 \/f\. /\ . f r .75 375 0 1.0 2,0 1 0 1 m » Scale: 1 Inch..75 miles S RMN , .It*; r· ~ 431»Af»Z :~,fr,~ Entrance -@%5% :«fff 63 el» A.I~~~' 4. ,~#':' :1:*B.: (4, Rocky - .+Glw -a ·L ,*14,4-_j-Zl-~- ' r'r 1,i' ; 1 ' Mountain 'hill '1,1 + ' 4 - d.r - 11,1. 11 National Park E~ ( , 1.1 Ls#-9©23 Hwy. 34 Big Thompson River - I '' 31 H I Loveland RMNP || dHII.' ng L Beaver 15 lili L' 11 -1 G <01#1| Meadows 1~~I~~ [2'~~ 0 1:'9%,il - Entrance hi l li'JI - I ~ X-" -··'r.kitt7~ ~ ~ to I ' 7,~· ~ rT·441 -- .at' - -- -- Hwy. 36 , 4 - - - . ; =EX'-1--~.~f- Boulder ~ 199- 1- FrgE"iii-2 mh - *152444» -···----- -IF@ Rocky i E! JUU--1 -nip Mountain .> National .,6 . 9*"-B#)49% :-~t*.~fl:~21'<.3- - ...D _h.. 2 E-!- 2-765-Tika-6 i -31 7 . -u- -'Lal-br 1../- -1 --3V,9> k./.4 4 'j 1.95 .9- 2-ul~-C - %9 h4.. 4 12- L.limilta t:-:,2 - D-:=· :31.-14 *---2-]~VNIM-3.-4-'- 4 9&-·· 0- -- abl --'rt -FALAY= -. 1 G-fRA' . - .AU«--~~-- 137 3-·~]r·?·5.7. 1-1:-:~:-1 ;rwhj 1-1% , 21,· -- Rocl~ lk)-L-1< F ' Mountain g = . ./.-1..'-y-1 ./ 1 National . 2.-I--11.1 Wind River Pam 1 11 -4 f LINg' / 1% - : A~,14~rk Future Land Use Code Single Family Residential Commercial Planned Unit Development F-1 Rural Estate:10 acremin. (RE-1) I Commercial Recreation (CR) WN Commercial (PUD-C) [Ull Rural Estate : 2 1/2 acre min (RE) ~ Commercial Downtown (CBD) ~ Residential (PUD - R) ~ Estate: 1 acre min. (E-1 ) I Commercial (C) Institutional I*IMI Estate : 1/2 acre min. CE) 1 Office (0) i Public / Semi-public (INS) I Residential : 1/4 acre min. (R) Industrial Multi-Family Residential Accommodations |*%11 Restricted Industrial 0-1) I Two Family : 27,000 S.F. min (R-2) ~ Accommodations (A) Parks /Open Space I Multi-Family : 3-8 du/acre (MF) ~ Accommodations : Low Density (A-1) Special Study Areas ~ Parks / Recreation / Open Space ( 199 Fall River & Giant Track IDS\N DESIGN SIUDIOS WESL DIC. Estes Park Di.rectio·ns Future Land Use Plan (303)6Z3·3165 FU 003)623-3758 Gat,way " The A€uy Manning Er*"ring Zind:cape Al'hilectum 1425 Market St, Suite 100 Denver. CO 80202 TOWN OF ESTE5 PARK . LARIMER COUNTY REVISED : November 22. 1996 4 1 1- b RESOLUTION NO. 2-03 WHEREAS, the Town of Estes Park, Colorado (the "Town") desires to define and adjust the Urban Area Boundary Map (UAB); and WHEREAS, the UAB is used to assist with funding for CDOT programs and projects; and WHEREAS, the UAB must be submitted to and approved by CDOT. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO that: Section 1. The Board of Trustees hereby declares its intention to submit, to CDOT, the 2002 Urban Area Boundary Map. Said Map is hereby adopted by the Town of Estes Park as its Official Urban Area Boundary Map. The boundaries are those previously established in the December, 1996 Comprehensive Plan. INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK on this day of ,2003. TOWN OF ESTES PARK, COLORADO Mayor ATTEST: Town Clerk TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Commander Gregg Filsinger Date: January 24,2003 Re: Proposed Amendment to the Model Traffic Code BACKGROUND: The Town has attempted to deal with issues concerning the noise resulting from the use of"Jake brakes" in residential areas. The enforcement tool available at the time was a decibel meter, thus requiring that the offending noise be measured at the time of the violation. The State Legislature has recognized the enforcement difficulties and in the year 2000 did create and pass Colorado House Bill 00-1142. This Bill specifies that commercial vehicles equipped with an engine compression braking device a.k.a ("Jake brakes") will have a muffler and that there can be no device in place to "cutoff' or "bypass" this muffler. The Bill was adopted into Colorado law just recently. The intent ofthis action is to permit law enforcement officials to perform physical inspections on any commercial vehicle that is stopped for a noise violation. The amendment to the Model Traffic Code would allow a police officer to initiate a lawful traffic contact without the use of a decibel meter. The penalty under the state statute is five hundred dollars and the maximum penalty under our Municipal Court is three hundred dollars. Please find attached the amendment to Model Traffic Code Section 225 subsection (3) that includes the amending language for engine compression brake devices. BUDGET/COST: There are no budget implications associated with this request. RECOMMENDATION: Staff reviewed and presented the proposal to the Public Safety Committee who recommends approval for modification to the Model Traffic Code section 225 to include subsection (3) amending language. ORDINANCE NO. 4-03 AN ORDINANCE AMENDING SECTION 225 OF THE MODEL TRAFFIC CODE WHEREAS, the Board of Trustees of the Town of Estes Park has determined it is necessary to amend the Model Traffic Code for Colorado Municipalities, 1995 Edition by the addition of a Subsection 3 to Section 225 of the Model Traffic Code requiring all commercial vehicles that are equipped with engine compression brake devices (jake- brakes) to have mufflers. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: Section 10.04.030 of the Municipal Code is amended by the addition of the following language: Section 225 of the Model Traffic Code is hereby amended by the addition of subsection (3) to read as follows: "(3) Any commercial vehicle as defined in Section 42-4-235 (1) (a), C.R.S., subject to registration and operated on a highway, that is equipped with an engine compression brake device is required to have a muffler." Section 2. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2003. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk January 2003 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE TOWN CLERK. Will present the application and confirm the following: IN'0' The application was filed Januarv 13, 2003 . 0' The Town has received all necessary fees and hearing costs. 7 The applicant is filing as a Corporation [3~ There is a police report with regard to the investigation of the applicant. [~ Status of T.I.P.S. Training: x Unscheduled Scheduled Completed (Date: ) MOTION: Move the Transfer Application filed by LEE DO ENTERPRISES, INC. , doing business as Hunan Restaurant for a Hotel & Restaurant License be approved/denied. TOWN OF ESTES PARK Police Department - .014114£*.02% .. 1,14* 0.* nk Num 1*- 76.vre ft r,f 1 / :*k•, ''144 2* 1 1 -jN -21 January 22,2003 Rebecca van Deutekom, Deputy Town Clerk Town of Estes Park Estes Park, CO 80517 RE: Hunan Restaurant (Transfer) Hotel & Restaurant Lee, Wu-Hsiun DOB: 03/10/74 Lee, George DOB: 03/20/48 Dear Ms. ·van Deutekom: An Estes Park local records check based upon the names and dates of birth of the above- named individuals has been made. There are no local records on the above-named individuals. Therefore, based upon the information received, I would recommend approval of the license for Hunan Restaurant. Sincerely, Chief of Police, Estes Park Police Department LR:bw (970) 586-4465 • RO. BOX 1287 • ESTES PARK, CO 80517 • FAX (970) 586-4496 .DR 8404'(06/02) Page 1 COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION COLORADO LIQUOR DENVER CO 80261 OR 3.2% FERMENTED MALT BEVERAGE RETAIL LICENSE APPLICATION £ NEW LICENSE ~TRANSFER OF OWNERSHIP m LICENSE RENEWAL · ALL ANSWERS MUST BE PRINTED IN BLACK INK OR TYPEWRITTEN • APPLICANT MUST CHECK THE APPROPRIATE BOX(ES) · LOCAL LICENSE FEE $ · APPLICANT SHOULD OBTAINA COPY OFTHE COLORADO LIQUOR AND BEER CODE(Call 303-321-4164) DO NOT WRITE IN THIS SPACE 1. Ap~licant is applying as a E Individual 63 Corporation U Limited Liability Company U Partnership (includes Limited Liability and Husband and Wife Partnerships) El Association or Other 2. Na;ne of Applicant(s) If partnership, list partners' names fat least two); if corporation, name o; corporation Fein Number 4 * Lee De 64¥frife i ln-c 9 - · .. - - _ F... I .4 - OOH.114 2a.Trade Name of Establishment (DBAP State Sales Tax No. Business Telephone H unan Reftigrant 2-?I*l29- 0 0 00 1 70 -496-22-27 3. Address of Premises (specify exact location of premises) 46 0 We A- Rive¥ Ade b¥. City Ecte g raYIC CO, County La¥*mer State ZIP Code A 84 k 17 4. Mailing Address (Number and Street) City or Tow State ZIP Code F· 0. Box 4 19 E fte i f ark 9-° 4 '1 5. If the premises currently have a liquor or beer license, you MUST answer the following questions: Present Trade Name of Establishment (DBA) . Present State License No. Present Class of License Present Expiration Date Ho nan Re ft.c u ¥,4 At 23 Iff 2-9 -00 00 Ml R 9/11 /03 LIAR 1,·*48.SECTION'*48*6hrefundable.>APPLICATION FEEST9 911*B.t {$4M*04 69*Of*SECTION 094*2YAW%-fEIQUOR LICENSE FEES 4-yett. 9 m Application Fee for New License ............................. 900.00 %19402 0 Retail Liquor Store License (city) ......................... $227.50 *•04 200 0 Application Fee-New License Concurrent Review.. 1000.00 :1940 2 Retail Liquor Store License (county) ..................... 312.50 9,-A /49 /14 - 2310 E Application Fee for Transfer of Ownership ............... 900.00 259: O Liquor Licensed Drugstore (city) 227.50 4.~ 14$*-*%WSECTION-B.'cd<.9.Ziej*40*9*,:3.2%:BEER UCENSE FEES ! 958- 0 Liquor Licensed Drugstore (county) ..................... 312.50 *121; m Retail 3.2% Beer On Premises - (city) ...................... $96.25 ~ O Beer & Wine License (city) ................................... 351.25 2~21# 0 Retail 3.2% Beer On Premises - (county) .................117.50 220; El peer & Wine License (county)..............................436.25 I-%41§946*+7al 2122 2 Retail 3.2% Beer Off Premises - (city) ........................ 96.25 2978: [9'H & R License Iwcity 0 county ............................. 500.00 ./,i«*er 2122 ~ Retail 3.2% Beer Off Premises- (county) .................117.50 280 I1H&R Licensew/opt Prem C]city m county..........500.00 :1990· El Club License m city m county 308.75 2123 D Retail 3.2% Beer On/Off Premises - (city) .................. 96.25 ... ~.-0. Ar m . 117.50 70100. O Tavern License U city m county............................ 500.00 2123 E Retail 3.2% Beer On/Off Premises - (county) ........... .... e 2020 E Arts License Il city m county 308.75 2#~%9414*iSECTION C#1&*~UA~/ATEb.FEES'AND PERNIITS; 1 .......ti 2030.' E Racetrack License £ city m county....................... 500.00 1985-100 (999) m Addition of related Facility Permits to existing 2040: E Optional Premises License m city m county ......... 500.00 Resort Complex license i~. ju ..L i $50.00 x 1905?Il Retail Gaming Tavern Lic o city m county ............500.00 Total Fee P. 2210-100 (999) U Retail Warehouse Storage Permit ....................$100.00 ;1975. Il Brew-Pub License 750.00 2220-100 (999) [3 Addition of Optional Premisds to existing hotel/restaurant 2,?9% 0 Resort Complex License ....................................... 500.00 $75.00 x Total Fee 22-:**j ~H/R - Tavern Manager's Registration................. $75.00 :*\,~ DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY - F ')71'.1,0"- -h .-' < ."... ·' .< -1-'r.'=,11'5 1: ;·-94 -- R>nit-,1.3:LIABILITY INFORMATIONt U--R:t..co. r;2,14)2-)j-y'-.·~~gTlt7·1*=· r:Pr£. ' 9 : 09, '9· 'eg.··· . "" 4.-'2 6,0.'.1-A ··494--1·.,~ IX'·-,·•'·, 'i': .-:,-·.'_'• ..~' 3. ... 1...,; , '.2~:74:... ''' ..'".11. I.,2 1- :' :2..tf.·"S' :*z,·,t•. ·,1 '-•·3~, r.:·' ·'. License lss-06d ThrbOgh „ ' County „. *: . 7 ~41 1':~ City;: -- i j ..1 Andustry.Type,4 6 - ...License Account Number« 1 4..,45.2 Uabll'ty Date. u ·c· 4.,·- 0.· ., 1 - 9,12,-Me·- ·· ,, 'U *4* .• 41.~' 1- ···',0'-:,C·,4 2 -04·4 9 , 0. ' ' ·'-'* ,'2• -4,·A'ti< .- :fi' A -'(Expiration Date)2·: . 21;19. 5 '+ 1 ·'„ .,--ft--~ 2.- ·FROMA' 4.1 ' L. '.? " 4TO'l · 7€T-4 ./ 9 < State: 7.9 2,4; -City 7 n > i , ·+ r County t... 'a j . Managers Reg 1, p tz. -750 (999) . 1' 2180-100 (999)- < 2190-100 (999) : ' 07- -750'(999) . -f.- ..1 \- 26.. + -: u~-' 01 - -1f "11/lill///lill/////////////t//////l/i//i/li///lill//ill i 4 ,.. Cash Fund New Ucense . -- Cash Fund Transfer LIcense · :: ' TOTAL: ·2300-100 - ~~; , 2310,100 e.. D 41. . 3-: (999) (999) . 43.t r .: '. V '' ' DR 8404 (06/02) Page 4 19. If applicant is a corporation, partnership, association or a limited liability company, it is required to list by position all officers and directors, general partners, managing members, all stockholders, partners (including limited partners) and members who have a 10% or greater financial interest in the applicant. All persons listed here or by attachment must submit and attach a DR 8404-1 (Individual History Record) and provide fingerprint cards to their local licensing authority. DATE OF POSITION % OWNED NAME HOME ADDRESS, CITY & STATE BIRTH W 0- Ilsion Lee " Do FAII R.eve< 141· Eft,3 Fark 67, 3.10-1¥ Fret;glent Pek 11 20. Has the Applicant provided, or does the applicant intend to provide their staff with server training. ~ No Additional Documents to be submitted by type of entity ~~CORPORATION Etert. of Incorp. c j Cert. of Good Standing (if more than 2 yrs. old) ·=EkGe,t. of Auth. (lf a foreign corp.) ~ PARTNERSHIP U Partnership Agreement (General or Limited) ~ Husband and Wife partnership (no written agreement) ~ LIMITED LIABILITY COMPANY U Articles of Organization U Cert. of Authority (if foreign company) U Operating Agrmt. 2 ASSOCIATION OR OTHER Attach copy of agreements creating association or relationship between the parties Registered Agent (if applicable) Address for Service i J/·383/ar~mder pena/trofperjuotin the,&fgpn€(lpee.t,ha,t,plit*petion a.h'*21,%44*4*ars&4#grfect,-M0*729 b.tk.th~Bes¢d(mtkn84*16;:libliAcknowl6dge that If is.my res®nsibility*Yd the.responsibijitfof my~Oents anckemployees t'£&6861pKZ¥th :1WWRilid'Rg?bfili@.8013@38:Li4uoFEr<86*pocle*Ardhfaffe*Onkli*12&1 49* *·***819 *44¥0* Authlrized Signature ~ Title . ,- 1 Date ~ re fid e At t/E/04 64 u -1611- 3 eo =Sw239'% 3REPORT:ANWAPPROVABOF COCAL;tlaENSING?*OTHORITY,(CITY/COUNTY) *e:%*AME *Arilimjm#PRE,F¢*indE# Wt**?191#9~,f-·et.j#4.7,47 »4-7'·a€~%0AJ•**;'I 2 ':·,1'50»*£ 443 ·4*t=¥rg+3: Date application filed with local authority Date of local authority hearing (for new license applicants; cannot be less than 30 days from date of application 12-47-311 (1)) C.R.S. \41*,DUCU» 13; A003 ~ Each person re~ed to file DR 8404-1: Yes No a. Has been fingerprinted 0 0 b. Background investigation and NCIC and CCIC check for outstanding warrants conducted c. The local authority has already conducted, or intends to conduct, a premise inspection to insure that the applicant is 00 in compliance with, and aware of, liquor code provisions affecting their class of license. Mate of inspection) 00 If not, does the authority want the state to conduct such an inspection. The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do reportthatsuch license, if granted, will meetthe reasonable requirements of the neighborhood and thedesires of the adult inhabitants, and will comply with the provisions of Title 12, Article 46 or 47, C.R.S. THEREFORE, THIS APPLICATION IS APPROVED. Local Licensing Authority for Telephone Number D TOWN, CITY E COUNTY Signature Title Date Signature (attest) Title Date, If premises are located within a town or city, the above approval should be signed by the mayor and clerk, if in a county, then by the chairman of the board of county commissioners and the clerk to the board. If, by ordinance or otherwise, the local licensing authority is some other official, then such approval should be given by such official. DR 8404-1 (06/02) COLORADQ DEPARTMENT OF REVENUE LIQUQR ENFORCEMENT DIVISION 1881 PIERCE STREET RM 108A DENVER CO 80261 INDIVIDUAL HISTORY RECORD )e completed by each individual applicant, all general partners of a partnership, all limited partners owning 10% (or more) of a partnership; all officers and directors of a corporation, all stockholders of a corporation owning 10% (or more) of the stock of such corporation; all limited liability company MANAGING members, Officers or other limited liability company members with a 10% (or more) ownership interest in such company and all managers of a Hotel and Restaurant or a Tavern License. NOTICE: This individual history record provides basic information which is necessary for the licensing authority investigation. All questions must be answered in their entirety or your application may be delayed or not processed. EVERY answer you give will be checked for its truthfulness. A deliberate falsehood or omission will Jeopardize the application as such falsehood within itself constitutes evidence regarding the character of the applicant. 1. Name of Business Lee D o E nterfY; Se LIrc,D BA/Hon an Reflo-lk¥-4-nt 2. Your Full Name (last, first, middle) 3. List any other names you have used. Lee W U- H:f;oft N/4 4. Mailing address (if different from residence) Home Telephone f. O, 9« * 21 Estes M< Ce. b 4 17 110-4-96- (94/ 5. List all residence addresses below Include current and previous addresses for the past five years. STREET AND NUMBER CITY, STATE, ZIP FROM TO Current 11 Po Bat~ RiverKJ. 6 45 Mk Co. pos' 7 Previous 6. Date of Birth Social Security Number (SSN) Place of Birth 7. U. S. Citizen? 3 - 10 -1 ct 641-3¥-341& TAI WA 4 U Yes [g®o _ If Naturalized, state where When Name of District Court Naturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number Permanent Residence Card Number 8. Height Weight Hair Color Eye Color Sex Race 9. Do you have a current Driver's License? If so, give number & state it L 9 T (3 6 B LI< B 0/ M 0 [0(es UNo o (- 2.t-§ - 10 99- 10. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. NAME OF RELATIVE RELATIONSHIP TO YOU POSITION HELD NAME OF EMPLOYER ave you ever applied for, held, or had an interest in a State of Colorado Liquor or Deer License, or loaned money, furniture or fixtures, equipment or iventory, to any liquor or beer licensee? If yes, answer in detail. E Yes E No 12. Have you ever been convicted of a crime, or received a suspended sentence, deferred sintence, or forfeited bail for any offense in crimina} or military court or do you have any charges p'ending? (lf yes, explain in detail.) E Yes [9No 13. Have you ever received a violation notice, suspension or revocation, for a/quor law violation, or have you applied for or been denied a liquor or beer license anywhere in the U.S.? If yes, explain in detail. U Yes [Erklo 14. List all current and former employers or businesses engaged in within the last five years (Attach separate sheet if necessary) NAME OF EMPLOYER ADDRESS (STREET, NUMBER, CITY, STATE, ZIP) POSITION HELD FROM TO T.s 'c 9-toct-Co- 4 F#0·94, fee 2 Yanfin) AL Rd, leckmtlan %42 -44/,1 : 14,1 re i ·Ta'r wa n dygnFutep . 15. Financial Information. . Total purchase price $ 10 O,00 0 07 (if buying an existing business)'OR list the total amount of your investment in the new business, including notes, loans, cash, services or equipment, and operating capital $ , Provide details of Investment. You must account for the sources of ALL cash (how acquired). Attach a separate sheet if needed. Type: Cash, Services or Equipment Where Obtained (Savings, Checking, Account, etc.) Amount Ca 5 11 Ar Bank E5-6d f YA co, ~ # loop * ( Cl,e c Ki 83 ) Loan Information (attach copies of all notes or loans) Name of Lender ' Address Term Security Amount 16. Give name of bank where business account will be maintained; name the account will be maintained under; and the name or names of persons authorized to draw thereon. ke7 -Ban K 6563 f 44 co . \AA - 1 14. Lee Oath of Applicant I declare under penalty of perjury in the second degredthat.this application and all attachments are true, correct, and complete to the best my knowledge. Authorized Signature Title Date AJ u -pkkis A 9-4 F re< i J ent_ 7 8 C 0.4 - DR 8404-1 (06/02) *„749»U COLORADO.DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION 1881 PIERCE STREET RM 108A DENVER CO 80261 INDIVIDUAL HISTORY RECORD e completed by each individual applicant, all general partners of a partnership, all limited partners owning 10% (or more) of a partnership; all officers and directors of a corporation, all stockholders of a corporation owning 10% (or more) of the stock of such corporation; all limited liability company MANAGING members, Officers or other limited liability company members with a 10% (or more) ownership interest in such company and all managers of a Hotel and Restaurant or a Tavern License. NOTICE: This individual history record provides basic information which is necessary for the licensing authority investigation. All questions must be answered in their entirety or your application may be delayed or not processed. EVERY answer you give will be checked for its truthfulness. A deliberate falsehood or omission will jeopardize the application as such falsehood within itself constitutes evidence regarding the character of the applicant. 1. Name of Business Le. h, Enteff¥;5€3 DEA/Huno.n R.e¢-Uwant- 2. Your Full Name (last, first, middle) - 3. List any other names you have used. deoYA€ Lee Yung- Lo 4 5 Lee 4. Mailing address (if diff@rent from residence) Home Telephone P. 0, box 1 6 1-1 E fles YAYK Ce , 40 4 1'~ 170 - 5%- 19¢l 5. List all residence addresses below. Include current and previous addresses for the past five years. STREET AND NUMBER CITY, STATE, ZIP FROM TO Current 11 8© Fall ki ver,64: Er-6< fark co. ht,7 *f, Ill¥ FYJ-fent Previous 6. Date of Birth Social Security Number (SSN) Place of Birth 7. Uf· Citizen? 3 - 2# - 4- 3 4-41- 24- 1 -1 u TAI WAj [yYes U No If Naturalized, state where When · Name of District Court 6 4 PU-Al 01. 64¢/St Naturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number Permanent Residence Card Number 11 11 54-36 6 Ably\ 8. Height Weight Hair Color Eye Color Sex Race 9. Do you have a current Driver's License? If so, give number & state 4' B" 1 4-3 ISLK BRN M O E Yes C]No 10 - 2. 99 - 30 4-7 10. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. NAME OF RELATIVE RELATIONSHIP TO YOU POSITION HELD * NAME OF EMPLOYER ave you ever'applied for, held, or had an interest in a State of Colorado Liquor or Beer License, or loaned money, furniture or fixtures, equipment or ventory, to any liquor or beer licensee? If yes, answer in detail. [Mes m No 1 AM hold,05 9 State ef colovado Liqimr licenfe now. CT€o ¥52 Lee Honan R~ 514 +Yant 2 1 1 5 1 1 40 000 W-al be 4. MAngoe y of 40 42 vJ C.., pzny (lee· Po Ent«frife: 12. Have you ever been convicted of a crime, or received a suspended sentence, deferred Gentence, or forfeited bail for any offense in criminal ormilitary court or do you have any charges pending? (lf yes, explain in detail.) U Yes FINo 13. Have you ever received a violation notice, suspension or revocation, for aBquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the U.S.? If yes, explain in detail. El Yes IyN 04 14. List all current and former employers or businesses engaged in within the last five years (Attach separate sheet if necessary) NAME OF EMPLOYER ADDRESS (STREET, NUMBER, CITY, STATE, ZIP) POSITION HELD FROM TO Hun.n Re,fla,unt. 460 W.River<we Dr. Ef·Wf FABL Defulent /95 9 f?*fent_ 0'0- 4 -4- *7 15. Financial Information. Total purchase price $- - 12 -- (if buying an existing business) OR list the total amount of your investment in the new business,. including notes, loans, cash, servites or equipment, and operating capital $ Provide details df Investment. You must account for the sources of ALL cash (how acquired). Attach a separate sheet if needed. Type: Cash, Services or Equipment Where Obtained (Savings, Checking, Account, etc.) Amount Loan Information (attach copies of all notes or loans) I. - Name of Lender Address Term Security Amount 16. Give name of bank where business account will be maintained; name the account will be maintained under; and the name or names of persons authorized to draw thereon. Oath of Applicant I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best my knowledge. Authorized Signature ' Title ' Date £02 1 - 8-03 Man,5€ r C 1. January 2003 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE TOWN CLERK. Will present the application and confirm the following: [/ The application was filed January 16, 2003 / The Town has received all necessary fees and hearing costs. 2- The applicants are filing as Individuals < There is a police report with regard to the investigation of the applicant. 0 Status of T.I.P.S. Training: Unscheduled Scheduled x Completed (Date: 5/31/02 ) MOTION: Move the Transfer Application filed by JON & MARSHA SYPHER , doing business as Bistro for a Hotel & Restaurant License be approved/denied. \41( 44 *1.t-,v TOWN OF ESTES PARK eeT F 1 4. \- 1 .REW --4 3 i./9 Police Department -B~(AG#S~ia 5 (4-72 3@§*4&4- j~gs;~%~1'L- /D~7'9.31~Ki~Ga *44+ww 4 14 *42 ~~~~-:~~;~*~~th»jiftt~*~~ - 11-481 ' 41-Ur/, It &1 -1 7 January 22,2003 Rebecca van Deutekom, Deputy Town Clerk Town of Estes Park Estes Park, CO 805 I 7 RE: Bistro (Transfer) Hotel & Restaurant Sypher, Jon M. DOB: 01/15/42 Sypher, Mary M. DOB: 08/01/46 Dear Ms. van Deutekom: An Estes Park Police Department local records check based upon the names and dates of birth on the above-named individuals has been made. There are no local records on the above-named individuals. Therefore, based upon the information received, I would recommend approval of the license for Bistro. Sincerely, s -/ ~son -' Chief of Police, Estes Park Police Department LR:bw (970) 586-4465 • RO. BOX 1287 • ESTES PARK, CO 80517 • FAX (970) 586-4496 PR'5404 (06/02) Page 1 21 COLORADO DEPARTMENT OF REVENUE UQUOR ENFORCEMENT DIVISION COLORADO LIQUOR DENVER CO 80261 OR 3.2% FERMENTED MALT BEVERAGE RETAIL LICENSE APPLICATION U NEW LICENSE N TRANSFER OF OWNERSHIP E LICENSE RENEWAL • ALL ANSWERS MUST BE PRINTED IN BLACK INK OR TYPEWRITTEN · APPLICANT MUST CHECK THE APPROPRIATE BOX(ES) • LOCAL LICENSE FEE $ · APPUCANT SHOULD OBTAINA COPY OFTHE COLORADO LIQUOR AND BEER CODE(Call 303-321-4164) DO NOT WRITE IN THIS SPACE 1. Applicant is applying as a ¤~Individual U Corporation 'E] Limited Liability Company 76 Partnership (includes Limited Liability and Husband and Wife Partnerships) 2 Association or Other 2. Name of Applican;R) If ~artnership, list partners' names (at least two); if corporation, name of corporation Fein Number 1 1 - ' -4044:Gyp.luA+(.Plarst~.5~fkzr , 28. Trad*lame of Establishment (DBA)- I- i State Sales Tax No. Business Telephone In i 1- fl-2.9140 3. Address of Premises (specify exact location of premises) -toi s. 91·. Cra/4 Ad-Q-Aul City Esbzq· VU.A.. LAr i *42<- aD SED'51-1 County, State ZIP Code 4. Mailing Address (Number and Street) City or Tqwn - State ZIP Code ·40 i 5 - 9. C)v-4 w~ Ag) €_ Egtog Hxk ro 20 5 l7 5. If the premises currently have a liquor or beer license, you MUST answer the following questions: Present Trade Name of Establishment (DEV\) Present State License No. Present Class nf License I Present Expiration [*te 6rav<Ell-ua?~-0045 (bestra 4/- 03©40~00 4 43 /21 4129-~03 942 4*5*1*PSECTIONAWNdlifefuridabl*PAPPUCATION FEES:,9 :l.IABL Wit#22-*EWSECTION'D**09*89'UQUOR UCENSE'FEES 5 0 Application Fee for New License ..,................,,......... 900.00 2940* E Retail Liquor Store License (city) ......................... $227.50 200 m Application Fee-New License Concurrent Review.. 1000.00 0-(44 U Retail Liquor Store License (county) ..................... 312.50 23ib ~ Application Fee for Transfer of Ownership -~__... 900.00 7195~ r U Liquor Licensed Drugstore (city) ........................... 227.50 ~ •wre::SECTION'B*as**,294~# 3.25G BEERUCENSE FEES: 4-1,49--~9~ C]Liquor Licensed Drugstore (county) ..................... 312.50 21!*21 m Retail 3.2% Beer On Premises - (city) ...................... $96.25 21?Ei m Beer & Wine License (city) ................................... 351.25 211* Il Retail 3.2% Beer On Premises - (county) ................. 117.50 11992 U Beer & Wine License (county) .............................. 436.25 2122 2 Retail 3.2% Beer Off Premises - (city) ........................ 96.25 fl~70.*4 ~7JH&R License Ixcity m county ........................... 500.00 1980 2122 E Retail 3.2% Beer Off Premises - (county) .................117.50 5,1 ..rd U H & R License w/dpt Prem £ city C] county .......... 500.00 96.25 >1~903 £ Club License m city m county ..........................308.75 6123 E Retail 3.2% Beer On/Off Premises - (city) .................. 2123 C Retail 3.2% Beer On/Off Premises - (county) ........... 117.50 20181 6 Tavern License m city m county ............................ 500.00 '20201 m Arts Licensee]city m county................................. 308.75 2*i,%95**SEcTIONt„*ae61©RECATED FEES AND PERMITS ~ * ' 4 9 -20301 E Racetrack License m city m county....................... 500.00 *.r.:44 1985-100 (999) U Addition of related Facility Permits to existing 42040: El optional Premises License m city m county ......... 500.00 Resort Complex license , 4.0 #9055 0 Retail Gaming Tavern Lic El city m county............ 500.00 $50.00 x Total Fee *ut·i c·E. 2210-100 (999) [3 Retail Warehouse Storage Permit .....$100.00 027%. 0 Brew-Pub License 750.00 2220-100 (999) [3 Addition of Optional Premises to existing hotel/restaurant 4.1985. E Resort Complex License . 500.00 $75.00 x , Total Fee be El H/R - Tavern Manager's Registration................. $75.00 .-ter £ DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY ' .... 0. ' e- .7'1. 4,9 "'-Fe=- :··' - *1%· --etsLIABILITY INFORMATION·,cr''t 41·r··.-2,7~':· ":*3L·e.-r,i·' 0''r:·. :'-~ ''4 1. .4 , t. 4 . 1 I '1~2(4472.- f- fi ~ 70 kitv'-1,3 1' r '..21#Ury'fy'bif~" 540-u4424 AccUIKA,i*21- C 1 ..2? 3 Fli6biiny Date :rip. :*, ~* („IratioriDate) -i '5' :,; "12 j Licehse lisued Through - v ..FROM J , : C 4 -.3 27 -t -TO e · . -fri '.- ~,4. State r,- . 0 ·· City , i County . 1 . ~ Managers Reg 'f : h: ' .--750 (999) V '?1801100*(999) '*2190-100 (999) t W '- -750 (999) ~ ~~ ~ ~~ <7 3 -0. Cash Fund New Ucense Cash Fund Transfer License . ~ . ~~~ -~ ' t TOTAL ~i ~ - 2310-100 1'.... 2300-100 f ... (999) . (999) . .01,· ..De.... , -I ' -I e:; DR 8404 (06/02) Page 4 ,. 19. If applicant is a corporation, partnership, association or a limited liability company, it is required to list by position all officers and dir6ctors, general partners, managing members, all stockholders, partners (including limited partners) and members who have a 10% or greater financial interest in the applicant. All persons listed here or by attachment must submit and attach a DR 8404-1 (Individual History Record) and provide fingerprint cards to their local licensing authority. DATE OF NAME HOME ADDRESS, CITY & STATE POSITION % OWNED BIRTH J(jA *4.lypkir *526 -Star lk)ayl Ej-6<JRr~, co (-19-42_ d=v.A,ir- 9257 R.UArsLS*(u,- 3825-~SIAr (1)01, GE-fhs ~ rle, 46 8- 1-4,6 6-,Il-,Lic SEYZ 20. Has the Applicant provided, or does the applicant intend to provide their staff with server tfaining. (tes ) No Additional Documents to be submitted by type of entity ~ CORPORATION ~ Cert. of Incorp. ~ Cert. of Good Standing (if more than 2 yrs. old) ~ Cert. of Auth. (if a foreign corp.) m PARTNERSHIP -Partnership Agreement (General or Limited) ~ Husband and Wife partnership (no written agreement) ~ LIMITED LIABILITY COMPANY U Articles of Organization C] Cert. of Authority (if foreign company) £ Operating Agrmt. E] ASSOCIATION OR OTHER Attach copy of agreements creating association or relationship between the parties Registered Agent (if applicable) Address for Service 2~3 9,-41*98-4 -01-*Re'Exwflit¢%>Si#+1~ 2 -7 .dE ... 9924%*fY*%2:imetb**:ia****4*f tE#*g¥1!htfi#ovisiob*82[thatbial*afr46Zr~*E@&46&1~Kibh'Affi~atNelite}f221&4afl@N#«td~ **3· - M*·.3.,Mtdz- <6,440%r; Wf•EU'.~ .'CLA 7·'9+*:21(KPKS**I .-,+'¥ -**i.A. 57·4844'.2,243fS . i»•'9'K ...4**0:,De· -* Authorized Signature Title Date / ~ -->AY-», h,OA A K4'PALL 11 19-job A-2-/0< 5.4*#*EPt#iPPE&'8NRI#'t!NiRM#12PFA:OCAIBL:ICENSINGiAUTHORITYJ(CITY;660NTy)04%/4 -Al@{469,%,c... i.+ :454•G- 4. 'a '~rr·. Wt •~ t.4 247tA?I~ irg 437:7'-lheaM? bi¥;it: A-*~f#*ip*:f#540¢1~-4 TTF~* 041A;i,* fil%#-~ Date application filed with local authority Date of local authority hearing (for new license applicants; cannot be less than 30 days from date of application 12-47-311 (1)) C.R.S. ~(Ulk!04 /4, 0-00 8 6~ Each person requi~to file DR 8404-1: Yes No a. Has been fingerprinted 00 b. Background investigation and NCIC and CCIC check for outstanding warrants conducted c. The local authority has already conducted, or intends to conduct, a premise inspection to insure that the applicant is 0 0 in compliance with, and aware of, liquor code provisions affecting their class of license. (date of inspection) 00 If not, does the authority want the state to conduct such an inspection. The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do reportthatsuch license, if granted, will meetthe reasonable requirements of the neighborhood andthe desires of the adult inhabitants, and will comply with the provisions of Title 12, Article 46 or 47, C.R.S. THEREFORE, THIS APPLICATION IS APPROVED. Local Licensing Authority for Telephone Number [] TOWN, CITY U COUNTY Signature Title Date 4 Signature (attest) Title Date If premises are located within a town or city, the above approval should be signed by the mayor and clerk, if in a county, then by the chairman of the board of county commissioners and the clerk to the board. If, by ordinance or otherwise, the local licensing authority is some other official, then such approval should be given by such official. DR 8404-1 (06/02) COLORADQ DEPARTMENT OF REVENUE LIQUQR ENFORCEMENT DIVISION 1881 PIERCE STREET RM 108A DENVER CO 80261 INDIVIDUAL HISTORY RECORD ie completed by each individual applicant, all general partners of a partnership, all limited partners owning 10% (or more) of a partnership; all officers and directors of a corporation, all stockholders of a corporation owning 10% (or more) of the stock of such corporation; all limited liability company MANAG/NG rhembers, Officers or other limited liability company members with a 10% (or more) ow-Aership interest in such company and all managers of a Hotel and Restaurant or a Tavern License. NOTICE: This individual history record provides basic information which is necessary for the licensing authority investigation. All questions must be answered in their entirety or your application may be delayed or not processed. EVERY answer you give will be checked for its truthfulness. A deliberate falsehood or omission will Jeopardize the application as such falsehood within itself constitutes evidence regarding the character of the applicant. 1.·Nameof Business Bis«o 2. Your Full Name (last, first, middle) 3. List any other names you have used. 5 y P.1-11BA j .ZIb,0 R 1 42,+FRea 160 0€ 4. Mailing address (if different from residence) Home Telephone 3815 4.-ree \ADAM i esles?An.*4 %221-7 9-70 -SWL- 1+37 9 5. List all residence addresses below Include current and previous addresses for the past five years. STREET AND NUMBER CITY, STATE, ZIP FROM TO Current 30 99 br#L k)4~ 153-rat> fAAcQ.Q,9 057 1 993- 1%a.e:.3- Previous 6. Date of Birth Social Security Number (SSN) Place of Birth 7. U. S. Citizen? :3-70 -11 6~-04 GJw Ob-B#/7; /97/4-,4-lir'9>4 1~ £No If Naturalized, .state where When Name of District Court Naturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number Permanent Residence Card Number 8. Height Weight Hair Color Eye Color Sex Race 9. Do you have a current Driver's License? If so, give number & state 4 2 &19 *00,3 8Uot M W 4-4 - *Yes UNo 95-164-0 656 00 )01-79-PD 10. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. NAME OF RELATIVE RELATIONSHIP TO YOU POSITION HELD NAME OF EMPLOYER Have you ever applied fo,'held, or had an -interest in a State of Colorado Liquor or Beer License, or loaned money, furniture or fixtures, equipment or inventory, to any liqu~I[ A beer licensee? if yes, answer in detail. U Yes n No PQ»Ul'ovt• 0/.OW,A/#pu ¥g),S- ~9·7 04) 5 Of *5*s 7296/41\00&49$44*04161-11641 cto 6124> 11~11 ~ 0 2- Ul 12. Have you ever been convicted of a crime, or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or·military I . court or do you have any charges pending? (If yes, explain in detail.) m Yes VLNO · 13. Have you ever received a violation notice, suspension or revocation, for a liquor law violation, or have you applied for or been denied a liquor 6r beer license anywhere in the U.S.? If yes, explain in detail. D Yes [*No 14. List all current and former employers or businesses engaged in within.the last five years (Attach separate sheet if necessary) NAME OF EMPLOYER ADDRESS (STREET, NUMBER, CITY, STATE, ZIP) POSITION HELD FROM TO \Mvs. MoU.4£-et aoc- /54 51. br 62·44,0 Al, -c 00%24 19.97 200 9 C.R.An,Oy»A, jo.A Fls,r,>O + 0/ S. 67. ~2.A)13 1Atte, . RIT owu=:u 7-04<1- 2-e>ol- 15. Financial Information. Total purchase price $ (if buying'an existing business) OR list the total amount of your investment in the new business, including notes, loans, cash, services or equipment, and operating capital $ 0 <0 9/ 10 00 Provide details of Investment. You must account for the sources of ALL cash (how acquired). Attach a separate sheet if ne6ded. Type: Cash, Services or Equipment Where Obtained (Savings, Checking, Account, etc.) Amount Loan Information (attach copies of all notes or loans) Name of Lender Address Term Security Amount U PFIan. STRA<* M\451 - -BRAW- of (2-<:>lc>,u,;00 t»-·rs; ·e».,2-0, ca go•,> ,5 1* . 495¢44 19 40. " I 16. Give name of bank where business account will be maintained; name the account will be maintained under; and the name or names of persons authorized to draw thereon. BAA# e tp- 0-, C 044:40 0 5 6 -1 FU·~L. 0~#powew, Wipic 00 54 + m AiLs Mr 4-9 Al-al- Oath of Applicant 1:declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best my knowledge. Authorized Signature ~ Title - Date -~ 1/1/h OWN€A- , 1 'g-/ *u DR 8404-1 (06/02) COLORADO.DEPARTMENT OF REVENUE LIOUOR ENFORCEMENT DIVISION 1881 PIERCE STREET RM 108A DENVER CO 80261 INDIVIDUAL HISTORY RECORD ~e completed by each individual applicant, all general partners of a partnership, all limited partners owning 10% (or more) of a partnership; all officers and directors of a corporation, all stockholders of a corporation owning 10% (or more) of the stock of such corporation; all limited liability company MANAGING members, Officers or other limited liability company members with a 10% (or more) ownership interest in such company and all managers of a Hotel and Restaurant or a Tavern License. NOTICE: This individual history record provides basic information which is necessary for the licensing authority investigation. All questions must be answered in their entirety or your application may be delayed or not processed. EVERY answer you give will be checked for its truthfulness. A deliberate falsehood or omission will jeopardize the application as such falsehood within itself constitutes evidence regarding the character of the applicant. 1. Name of Business * Disl-Y--O 2. Your Full Name (last, first, middle) 3. List any other names you have used. 41 pki. c HOL /1 Ma rska- LLU ,ig MArs \•-,JEKcAA,7561 4. Mailing address (if differdnt from residence) Rome -1-elepRone 9-10 -58 6-4 ~19 5. List all residence addresses below. Include current and previous addresses for the bast five years. STREET AND NUMBER CITY, STATE, ZIP FROM TO Current 38 2 5 56 r LOa-q Bsts(44, CO 805 l-) 899-- · 20©-3 Previous 6. Date of Birth Social Security Number (SSN) Place of Birth 7. U. S. Citizen? 8-\ -(49 386 -90-01583 ~~zdr~i 1- LB-4 I ®'Yes U No If Naturalized, state where When Name of District Court Naturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number Permanent Residence Card Number 8. Height Weight Hair Color Eye Color Sex Race 9. Do you have a current Driver's License? If so, give number & state 9 44 \-30 12>l- ept. E (1) *es UNo 95 - 268 - 09 956 Cle 10. List the name(s) of relatives working in or holding a financialinterest in the Colorado alcohol beverage industry. NAME OF RELATIVE RELATIONSHIP TO YOU POSITION HELD NAME OF EMPLOYER I. lave you ever applied for, held, or had an interest in a State of Coloravokiquor or.Beer License, or loaned money, furniture or fixtures, equipment or iventory, to any liquor or beer licensee? If yes, answer in detail. El Yes ~ No 110,005 0,0,4 Dr OF ~R>ts~~rzjq oF 9€toslki-k ~ cil«x_ Ar-EucE klavt>an'<3 (bl -shro ufbllic.G_ Closort ll~(1 6'22 12. Have you ever been convicted of a crime, or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal, orm Hitary court or do you have any charges pending? (If yes, explain in detail.) U Yes BIO r 13. Have you ever received a violation notice, suspension or revocation, for a liquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the U.S.? If yes, explain in detail. ~ Yes 0No 14. List all current and former employers or businesses engaged in within the last five years (Attach separate sheet if necessary) NAME OF EMPLOYER ADDRESS (STREET, NUMBER, CITY, STATE, ZIP) POSITION HELD FROM TO \6,-Has \AclocLA 4. l•:54 -5.St: 64 2425 02~e(~ Our-r lq97 '2-60 5 ' AFR_ Ng Ff-*rb s c]© -641~41c_ 40\ S.51. 01<,4. At am,2--r 2.062 v Z-oet *=.9732% 1-kAL (6 15. Financial Information. Total purchase price $ (if buying an exikting business) OR list the total amount of your investment in the new business, including notes, loans, cash, services or equipment, and operating capital $ 401, 40 0 Provide details of Inve-stment. You must accouht for the sources of ALL cash (how acquired). Attach a separate sheet if needed. Type: Cash, Services or Equipment Where Obtained (Savings, Checking, Account, etc.) Amount Loan Information (attach copies of all notes or loans) Name of Lender Address Term ~ Security Amount copp..r ·91.~44 Clikv. Buc og Gdoodo EA=22-5 CL-l'-Li £-00 - 544*Fs Qssel;469, claa 0 16. Give name of bank where business account will be maintained; name the account will be maintained under; and the name or names of persons ' authorized to draw thereon. 7NAL 00- Calamclo 1 <E~ pkt,Fih-,4~_a \40 it-P 3-on LA. 99 p,kir 4- M i LA- ars \AA Sypbu-r Oath of Applicant I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best my knowledge. Authorized Signature Title - Date / t D)/9»au. AL#olik ,£C-- l| 1 9--~0-3 . I . "Trees are a vital natural resource in Estes Park Our mission is to protect and promote our trees for the present and the future. " TREE BOARD ANNUAL REPORT TOWN OF ESTES PARK January 28,2003 Members: Jeff Barker Publics Work Committee Rep. 2iyear term Dan Speedlin Parks Department Rep. 2-year term Tim Rische Parks Department Rep. 4-year terna Russ Franklin Parks Department Rep. 4-year term Wendell Amos EVIA Rep. 4-year term Alice Gray EVIA Rep. 4-year term Bob Seifert Citizen Rep. 4-year term AN OVERVIEW OF THE YEAR'S ACTIVITIES 1. The meeting dates for 2002 were Friday March 1, May 3, September 6 and November 1. 2. March 1St meeting: The Arbor Day plans for 2002 were developed. a. Date: May 17th b. Place: Elementary School at 10 a.m. plant one tree; Intermediate School at 10:30 a.m. plant two trees; Senior Center at 11 a.m. plant two trees. This was followed by a wonderful hamburger fry with all the fixin's, provided by the Senior Center. c. Linda Swails of Platte River Power Authority informed the Town that they would be donating $1,250.00 for tree and shrub plantings for the second year. The 2002 donation will be used to help beautify the newly remodeled Town Board room entrance. 3. At the April 9th Town Board meeting, Mayor John Baudek recognized Dick Lang with a plague upon his retirement from the Tree Board, thanking him for his years of service. Bob Seifert was appointed as his replacement at the same meeting. 4. May 3rd Tree Board meeting: We finalized the Arbor Day Celebration plans, as well as set up the proclamation and photo shot with Mayor Baudek. Wendell Amos volunteered to write an article for the newspapers about Ponderosa Pine Bark Beetle. I . ,. 5. May 17th Arbor Day, the celebration was well attended at alllocations by the Mayor, Town Trustees, Larimer County Commissioners, Tree Board Members, students, facultj, and guests. The Tree Memorial Program received four new additions in 2002. Trees were planted at the Senior Center in honor of Sidna Schmidt Leadenworth and Jim Cross. Trees were also planted at Riverside Park in honor of Catherine Blaue and at the school campus in honor of Frank Miller. 6. The November 1St Tree Board session addressed the topics ofmeeting dates and Arbor Day for 2003. Those dates are: March 74, April 11th, May 2nd, Arbor Dav- May 1601. September 5th, October 3rd and November 7th. All meetings will be help at 8:30 a.m. in the Administration Conference Room. A special guest attended the Nov. 1St meeting, Mr. Scott Roederer, the discoverer of a State Champion Tree in , Estes Park. The tree is a Balsam Poplar, (Populus balsamifera), which is located on Riverside Drive across the street from the old Clatworthy Studios. Scott has also measured the second-largest Balsam Poplar in the state, which is just east of the Clatworthy Studios. One of our Tree Board goals for 2003 will be to clean up the trees and the area around them, and then place a plague at the site. Administration Department Memo To: Honorable Mayor Baudek Board of TrusteesB From: Rich Widmer 7~4- Town Admirli~pfor Date: January 23,2003 Subject: Policy Directive 1- 03; Establishment of Audit Committee Background. Recent events with the St. Vrain School District have reinforced the need to consider creation of an audit committee. In recent years, the importance of audit committees in both the private and public sector has come to be increasingly recognized. Platte River Power Authority and Trapper Mine have had audit committees for some time. An audit committee is a subcommittee of the governing board that reviews the yearly audit and other financial matters and reports back to the board. Members of the audit committee usually possess financial expertise or background needed to understand and resolve issues raised by the audit of the financial statements or other financial information. The Government Finance Officers Association recommends establishment of audit committees by local governments. Attached is Policy Directive 1 - 03 that establishes an audit committee for the Town of Estes Park for your consideration. Budget. There are no budget implications except for staff time involved in the Audit Committee. Action Staff respectfully requests adoption of Policy Directive 1 - 03. . . f TOWN OF ESTES PARK POLICY DIRECTIVE 1-03 SUBJECT: Establishment of Audit Committee ACTION: The auditor of a local government's financial statements must be independent, both in fact and in appearance. Establishing a direct link between the auditor and the Governing Body can enhance the auditor's real and perceived independence. By improving communication between the auditor and the Governing Body, the reliability and relevance of the financial statement audit is improved. It shall, therefore, be the Policy of the Town of Estes Park that an Audit Committee be established by formal action of the Town Board. The Audit Committee will be appointed by the Mayor and be composed of two representatives from the Town Board, and the Finance Officer, Assistant Town Administrator, and Town Administrator. The primary responsibility of the Audit Committee shall be to oversee the independent audit of the Town's financial statements, and to publicly present to the Governing Body, an annual written report describing the means by which the Audit Committee discharged its duties and met its resporisibilities. The report shall also include the Audit Committee's comments on any findings, any audit material weaknesses, and audit management letter comments. The Committee will also conduct periodic review of other on-g6ing financial information as appropriate. EFFECTIVE DATE: February 3,2003 APPROVED BY: John Baudek, Mayor, Town of Estes Park DISTRIBUTED TO: Town Administrator Town Attorney Assistant Town Administrator Town Clerk Finance Officer I ' . Assistant Finance Officer Fire Chief Chief of Police Police Commander van Deutekom Advertising Manager Community Development Director Marketing Director Light and Power Director Museum Director Senior Center Director Public Works Director Special Events Director -> Administration Department Memo To: Honorable Mayor Baudek Board of Trustee- From: Rich Widmer 730·C--00- Town Administr~r Date: January 23,2003 Subject: Policy Directive 2- 03; Establishment of Advertising Policy Committee Background. The existing Advertising Policy Committee, appointed by the Mayor, was created by the Town in early 1991, when the Town began funding significant levels of advertising dollars; however, no policy documentation was ever adopted specifying the purpose, makeup, terms, or responsibilities of the Committee. Attached is a proposed Policy Directive that clarifies those items. Budget. There are no new or increased budget implications. This is an ongoing effort in effect since 1991. Action Staff respectfully requests adoption of Policy Directive 2 - 03. I , TOWN OF ESTES PARK POLICY DIRECTIVE 2-03 SUBJECT: Advertising Policy Committee ACTION: There is hereby created an Advertising Policy Committee as an advisory committee to the Town Board. The purpose of the Committee is to provide oversight for the advertising and marketing efforts of the Town by reviewing, directing, and modifying the quality and results of the advertising and marketing program. The Mayor shall appoint members of the Committee for one-year terms. Members may include representatives from Town staff and Board of Trustees, Estes Park Chamber Resort Association Executive Director and Board, Rocky Mountain National Park, and other community representatives as appropriate. The Mayor shall appoint the chairperson of the Committee. The Advertising Manager is responsible for the execution, quality, and results of the program. The Committee shall meet periodically to review the advertising program and shall provide periodic reports, at least annually, to the Town Board of Trustees on the program. EFFECTIVE DATE: February 1, 2003 APPROVED BY: John Baudek, Mayor, Town of Estes Park DISTRIBUTED TO: Town Administrator Town Attorney Assistant Town Administrator Town Clerk Finance Officer Assistant Finance Officer Fire Chief Chief of Police Police Commander van Deutekom Advertising Manager Community Development Director Marketing Director Light & Power Director Museum Director Senior Center Director Public Works Director Special Events Director