HomeMy WebLinkAboutPACKET Town Board 2000-03-28. 0 Prepared 3/23/00 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, March 28,2000 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT CALENDAR: 1. Town Board Minutes dated March 14, 2000. 2. Bills. 3. Committee Minutes: A. Public Works, March 16, 2000: 1. Mall Road/Lake Estes Trail Project Construction Bid Award, Kitchen Excavating $383,983.02. 2. Street Improvement Project, $250,000. B. Community Development, March 23,2000. 4. Resolution #9-00 - Setting Public Hearing date of April 25,2000 for Hatcher Hospitality of Colorado, Inc., dba DUNRAVEN DOWNTOWN, 101-B W. Elkhorn Ave., New Hotel and Restaurant License (former Sgt. Pepperwood's, Beer & Wine Liquor License.) 2. ACTION ITEMS: 1. Certificates of Appreciation for Members of the Estes Park Planning Commission, and the Estes Park Board of Adjustment - Mayor Dekker. 2. Report on Volunteer Recognition Team - Mayor Dekker. 3. ContracVGrant Approval with the Colorado Historical Society for the Fall River Hydro Plant Restoration - Ass't. to the Light & Power Director Mangelsen. 4. Appointments to Estes Valley Board of Adjustment - Jeff Barker and Wayne Newsom, 3-yr. Terms, expiring February, 2003, and Al Sager, 2-yr. Term expiring February, 2002. 1 CONTINUED
5. Estes Valley Planning Commission: Resignation of Al Sager, 3-yr. Term, expiring 12/31/00 and Appointment. 6. Liquor License List of Requirements - Review of T. I. P.S. Training Item. ADJOURN AS BOARD OF TRUSTEES AND CONVENE AS ESTES PARK HOUSING AUTHORITY 1. Approval of Intergovernmental Agreement with the Housing Authority of the City of Loveland. 2. Motion to Adjourn. 2-
Town of Estes Park, Larimer County, Colorado, March 14, 2000 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 14th day of March, 2000. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek Stephen W. Gillette George J. Hix Lori Jeffrey Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Dekker called the meeting to order at 7:00 p.m. PUBLIC COMMENT George Hockman, 1625 Prospect Estates Dr.: urged the Trustees to speak into the microphones, and commented on public involvement in the Town governance process TOWN BOARD COMMENTS Trustee Baudek expressed his concern with the impending discontinuance of the Rocky Mountain PBS Station, and urged the satellite provider, Netlink, and the localcable company, Charter Communications, to work together to maintain this station. 1. CONSENT CALENDAR: 1. Town Board Minutes dated February 22,2000. 2. Bills. 3. Committee Minutes: A. Community Development, February 24,2000: Senior Center: 1. Larimer County Dept. of Aging Contracts - Approval. , Special Events: 1. Copper Penny Horse Show & Christmas Parade Agreements - Approval. 2. Parade Permits: Rooftop Rodeo 7/11, Scottish Festival 9/9, and Christmas 11/24. B. Public Safety, March 2,2000: 1. Intoxilyzer Equipment Purchase, $6,200. C. Light & Power, March 9,2000: 1. Itron DataPac Equipment Purchase, $24,650. 4. Estes Park Planning Commission, February 15, 2000 (acknowledgement only).
Board of Trustees - March 14, 2000 - Page 2 It was moved and seconded (Hix/Doylen) the consent calendar be approved, and it passed unanimously. 2. ACTION ITEMS: (To accommodate scheduling conflicts, Mayor Dekker moved Item #3 to #1; however, the minutes follow the Agenda). 1. 1999 ANNUAL REPORT FOR MUNICIPAL COURT. Municipal Court Judge Brown reported on statistics from 1996 through 1999, urged the public to attend, and reported on the various community programs in which the Court is involved. Mayor Dekker stated the Town is proud of the court system, where all are treated fairly. 2. ESTES PARK VOLUNTEER FIRE DEPT. ASSISTANT CHIEF APPOINTMENTS - Fire Chief Dorman reported that due to the resignation of Ray Parker 1St Fire Chief, the Fire. Dept. has elected Daryl McCown 1St Ass't Chief, with Ron Weakland serving as 2nd Ass't. Chief. It was moved and seconded (Hix/Doylen) the aforementioned appointments be approved for year 2000 and it passed unanimously. 3. YOUTH ADVISORY COUNCIL. Travis Scott, Sophomore Student, reported on the "Peers on Politics" Project, whose objective is to elect a student to the Town Board to act as an advisor in matters that affect the community. Their purpose is to give the local population of students an opportunity to help make a difference in their community. By placing a student on the Town Board in an advisory role, students will have an opportunity to express their opinions and also have exposure to the political process, thus creating a better functioning relationship between the youth, their community, and their local government. Trustee Jeffrey noted her support of this program, with Mayor Dekker stating the Town will assist, appointing Trustee Jeffrey as Liaison. 4. INTENT TO ANNEX RESOLUTION #8-00 FOR MARY'S LAKE LODGE ADDITION. It was moved and seconded (Doylen/Hix) Resolution #8-00 be approved, setting the Town Board public hearing for May 9, 2000, and it passed unanimously. It was moved and seconded (HiWDoylen) Items 5 through 9 listed below be continued to April 11, 2000, and it passed unanimously: 5. SPECIAL REVIEW #00-01 FOR LOT 1, MOUNTAIN MAN SUBDIVISION, GISELA GRUEFF & MIKE WHIPP/APPLICANTS. 6. SPECIAL REVIEW #00-02 FOR LOT 20, LITTLE PROSPECT ADDITION, & LOT 3, MURPHY SUBDIVISION, TIM WRIGHT & DENISE OWENS/APPLICANT. 7. AMENDED PLAT AND REZONING REQUEST FOR LOT 20, LITTLE PROSPECT ADDITION, AND LOT 3, MURPHY SUBDIVISION, TIM WRIGHT & DENISE OWENS/APPLICANT. 8. FINAL PLAT OF PAWNEE MEADOW SUBDIVISION, TRACT 2, ARAPAHO ADDITION, PORTION OF LOTS 2 - 4, SCOTT MILLER/APPLICANT. 9, AMENDED PLAT OF LOTS 2 & 3, BEAVER POINT THIRD ADDITION, JACK WILLIAMS/APPLICANT: Mayor Dekker opened the public hearing, and Comm. Dev. Dir. Stamey presented the staff report. This request is to
. Board of Trustees - March 14, 2000 - Page 3 combine two existing lots into one lot. Staff is recommending approval adding that staff will coordinate completion of the landscaping with the issuance of the Certificate of Occupancy; the Applicant has met all Planning Commission requirements. There being no public testimony, Mayor Dekker closed the public hearing. It was moved and seconded (Doylen/Barker) the Amended Plat of Lots 2 & 3, Beaver Point Third Addition be approved with the coordination on landscaping identified above, and it passed unanimously. 10. FINAL PLAT OF SLEEPY HOLLOW SUBDIVISION, TEJAS, INC./APPLICANT. Trustee Barker declared a conflict of interest, stated he would not participate in discussion or vote, and vacated the dais. Mayor Dekker opened the public hearing, and Comm. Dev. Dir. Stamey presented the staff report. The Applicant is requesting to subdivide a 47-acre site into 10 lots for single-family development. Primary changes include waiving the bridge replacement requirement of Planning Commission, and transfer/combining of the two proposed open space outlots with Outtot A Staff is aware that the RMNP has indicated their interest in accepting the land to expand their boundary; however, written confirmation has not been submitted to the Town. The Planning Commission's initial position was that the bridge be widened to two lanes prior to development then transferred by the Town o the Homeowners Association. Upon further investigation staff recommends waiving the ownership transfer of the bridge due to uncertainty regarding ownership. Staff specifically addressed the following: ~ Review of the revised covenants. The covenants should address maintenance and replacement of the bridge. S The Letter of Credit has been received. The Improvement Agreement must be submitted. > A letter from RMNP to the Town is necessary confirming the Park will accept Outlot A. 1 A statement should be included in the covenants addressing Outlot A should the transfer of ownership not occur. Gary Connely/Applicant presented his chronology of events beginning in 1979 when he purchase the land, and discussed access, the bridge, and subsequent litigation with an adjacent property owner. Mr. Connely's issues include: eastern access/bridge ownership, western access/density, and Sleepy Hollow/front entrance appearance. His objectives were: 4 The Town to retain ownership, replacement, and maintenance of the bridge into Sleepy Hollow Subdivision. 4 The Town to provide successful, ongoing assistance to clean-up garbage container area from eastern entrance to Sleepy Hollow and rear area of Ponderosa Lodge, plus the debris in the river from Ponderosa Lodge disposals. 4 The Town to assist in removing posts and chain installed on Sleepy Hollow's western boundary. 4 The Town to grant approval of the Sleepy Hollow Subdivision. Comments in opposition were expressed by Jim Tawney/Ponderosa Lodge. In summary, Mr. Tawney's comments concern his court decree specifically relating to access/bridge. Mike Wallace/Blackhawk Lodges confirmed that there are two adjacent properties (Blackhawk Lodges and Trails West) and access has been negotiated through their properly. In return, the roadway will be paved which
Board of Trustees - March 14, 2000 - Page 4 - will improve public safety, and a parking lot will be constructed for guests of Blackhawk Lodges. Additional discussion on the bridge followed, with Town Attorney While stating the bridge in question was a private bridge at the time of the Lawn Lake Flood, and the bridge was rebuilt with FEMA funds. At this time, there is a question of ownership. Public Works Director Linnane commented that of the 13 existing bridges along Fall River, the Town's responsibility was for 4-5 public bridges that are in public right-of-way. A legal opinion on the ownership of the other bridges is unavailable at this time, and an investigation is necessary. There being no further testimony, Mayor Dekker closed the public hearing. It was moved and seconded (Gillette/Doylen) the Final Plat of Sleepy Hollow Subdivision be approved with the following conditions, and it passed by the following votes: Those voting "Yes" Trustees Doylen, Gillette, and Jeffrey. Those voting "No» Trustees Baudek and Hix. Those 'At)staining" Trustee Barker. 1. Striking Note #5 on the Final Plat (replace the one lane bridge at no cost to the Town). 2. Town Attorney White to review/approve the revised Covenants and Homeowners Association documents. 3. The Covenants and Homeowners Association documents be recorded concurrently with the Final Plat. 4. The access easemenUagreement through Trails West and Blackhawk Lodge properties be provided and recorded prior to recording the Final Plat. 5. Letter of Intent from RMNP to accept Outlot A be provided. 6. Subdivision Improvement Guarantee Agreement be provided prior to recording the plat Trustee Barker resumed his position on the Board. 11. LIQUOR LICENSING - TRANSFERS OF OWNERSHIP: A. Dechant Enterprises, LLC, dba DON PABLO'S/BOURBON ST. WEST, Hotel & Restaurant License, 222 E. Elkhorn Ave., formerly La Casa of Estes Park. Richard Dechant/Owner, appeared before the Board. Trustee Baudek stated that the Town Board and Police Dept. take liquor licensing very seriously, and urged the Applicant to adhere to all State Liquor Code Regulations, with special attention to the youth. The Applicant confirmed he attended the recent Town-sponsored liquor server training, however, he has completed T. I. P. S. training. Trustee Baudek desires said training to be completed prior to the liquor license being issued, and /make sure TIPS training is done before license is issued. Following discussion, it was moved and seconded (Hix/Doylen) the Transfer of Ownership to Dechant Ent., Inc. be approved, with said T.I.P.S. training to be completed within 90 days of opening, and it passed unanimously. Additionally, the Liquor License Procedure is to be revised to include the T. I.P.S. Training completion prior to approval of the license, and submitted to the Town Board for consideration. B. Locals, Inc., dba LOCAL'S GRILL, INC., Beer & Wine License, 153 E. Elkhorn Ave., formerly Boardwalk Pina. Tony Paglia/part owner, confirmed that he has contacted the local T. I.P.S. trainer, however, said training has not yet been completed. Trustee Baudek stated that the
Board of Trustees - March 14, 2000 - Page 5 Town Board and Police Dept. take liquor licensing very seriously, and urged the Applicant to adhere to all State Liquor Code Regulations, with special attention to the youth. It was moved and seconded (HiWBaudek) the Transfer of Ownership to Locals, Inc. be approved with said T.I.P.S. training to be completed within 90 days of opening, and it passed unanimously. Town Administrator Widmer noted that the Sales Tax Report for January 2000 reflects a 15.3% increase over January, 1999. Following completion of all agenda items, it was moved and seconded (Gillette/Barker) the meeting be adjourned, and it passed unanimously. Whereupon, Mayor Dekker adjourned the meeting at 9:05 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk
. BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, March 16, 2000 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 16 TH day of March, 2000. Present: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Absent: None Also Attending: Town Administrator Widmer, Public Works Director Linnane, Construction Manager Sievers, Deputy Town Clerk van Deutekom Chairman Baudek called the meeting to order at 3:30 p.m. MALL ROAD/LAKE ESTES TRAIL PROJECT - APPROVAL Director Linnane reported that bids for the Mall Road/Lake Estes Trail construction were received from Kitchen ($383,983.02) and G.L. Hoff ($545,798.04). Larimer County would not allow a trail within the R.O.W. due to physical limitations and stated the substandard design of the existing roadway would present a safety issue to trail users. Therefore, the roadway will be realigned to accommodate the trail and satisfy Larimer County concerns. Since the area is highly visible and a "Gateway" area to Estes Park, the Light and Power Department budgeted to underground the power lines along Mall Road and across Hwy. 36. Construction is scheduled to begin in April and be completed by Memorial Day. The cost/budget analysis is as follows: Kitchen/Cost Budget · Trail (GOCO/EVRPD) $ 144,798.70 $ 173,000.00 Roadway (P.W. Dept.) 174,389.32 266,000.00* Electrical UG (L&P Dept.) 64,795.00 125,000.00 $ 383,983.02 $ 564,000.00 . *The General Fund budget is $286,000, which includes the $20,000 Design/Construction Management fee payable to Van Horn Engineering. Trustee Hix, Chairman of the Light & Power Committee recommended approval of Kitchen's bid for the electrical underground portion of the project. The Committee recommends accepting the low bid in the amount of $383,983.02 submitted by Kitchen. FISH HATCHERY HOUSE ROOF REPAIR - APPROVAL Director Linnane reported that the roof of house #1 located on the Fish Hatchery property is very badly blistered and should be replaced. The
BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee - March 16, 2000 - Page 2 2000 budget includes $5,000 for this roof replacement. Local bids were received from Apex Roofing ($5,100) and Halls Roofing ($3,435) to include a full tear off of the old blistered roof. Staff will hold an additional $1,400 as a contingency, should any unforeseen difficulties arise. Therefore, the total requested expenditure is $4,835. The Committee recommends accepting the low bid from Halls Roofing in the amount of $3,435 and the $1,400 contingency requested by staff. 2000 STREET IMPROVEMENT PROJECT (STIP) - APPROVAL Construction Manager Sievers reported that the STIP is broken down into categories of work that take place throughout the year to provide maintenance and rehabilitation to the asphalt and roadway infrastructure. The 2000 budget contains $250,000 for the project. Expenditures for the categories discussed are as follows: Slurry Seal - $50,000, Chip Seal - $50,000, Patching - $20,000, Overlay - $120,000, and Striping - $10,000 totaling $250,000 for the STIP in 2000. The Committee recommends proceeding with the STIP expenditures and schedule as presented. The overlay portion will be brought back to Committee when bids are received. REPORTS. The Customer Service Response Report for February 2000 was reviewed. The Highway 36/7 Project is on schedule. Traffic will be rerouted midApril to allow work on the existing lanes and the project should be completed the beginning of June. There being no further business, Chairman Baudek adjourned the meeting at 4:05 p.m. *LK /06&44 ' Rebecca van Deutekom, Deputy Town Clerk
BRADFORD PUILISHINGCO RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, March 23,2000 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 23rd day of March, 2000. Present: Chairman Barker, Trustees Doylen and Gillette Attending: All Absent None Also Attending: Town Administrator Widmer, Directors Hinze, Kilsdonk, Pickering, Stamey, Advertising Manager Marsh, and Recording Secretary Wheatley Chairman Barker called the meeting to order at 8:00 a.m. 1. MARKETING a. Manager Marsh updated the Committee on the effect of media relations coverage, specifically the change in publication dates of Meredith Publications. The Town will be able to track the returns from the new Internet banner ad on the website for Home and Away Magazine. b. Pickering - Director Pickering reviewed the annual Conference Center report for the Committee. 2. SENIOR CENTER a. Director Kilsdonk reported on meals, promotions and activities, including new evening activities for the seniors. 3. MUSEUM a. Director Kilsdonk updated the Committee on upcoming events. Curator Lisel Goetze Record gave a verbal update on the new computerized tracking database for the museum's collection. New acquisitions for 1999 were reviewed. 4. SPECIAL EVENTS a. Contracts: Director Hinze presented new rental agreements: Estes Park Alpaca Market, September 2-3,2000, and the Model Railroad Show, September 23-24,2000. 5. COMMUNITY DEVELOPMENT a. Director Stamey advised the Committee that the last meeting of the Estes Park Planning Commission was this last Tuesday. Al Sager's 26 years of service was recognized. The Estes Valley Planning Commission will hold a workshop this Friday in preparation for EVDC submittal reviews. Following a brief discussion, Staff was directed to reconsider the existing Stanley Park Master Plan at the April meeting. There being no further business, Chairman Barker adjourned the meeting at 9:10 a.m. Lry\, A: 1,4.G ll>6 A-lu_ Meribeth Wheatley, Recording 6@cretary
RESOLUTION # 9-00 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: t.L - That the filing date of the application for a New Hotel and Restaurant Liquor License, filed by Hatcher Hospitality of Colorado, Inc., dba DUNRAVEN DOWNTOWN, 101-B West Elkhorn Ave., Estes Park, Colorado, is March 21, 2000. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, April 25, 2000 at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.13 miles, as measured from the center of the applicant's property. DATED this day of ,2000. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk
TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke 92_ 2-OK, Date: March 24,2000 Re: Fall River Hydro Plant Historic Renovation State Historical Grant Contract (Phase I) BACKGROUND: Attached is the proposed contract between the Town ofEstes Park and the Colorado State Historic Society for funding of the historic renovation of the Fall River Hydro Plant. The contract has a term of April 3,2000 to October 30,2001 and provides for a Phase I project cost of $240,000 with the Town providing $96,000 (40%) and the State Historical Fund providing $144,000 (60%). The total project cost is $568,815 with the Town providing $227,526 (40%) and the State Historical Fund providing $341,289 (60%). The Fall River Hydro Restoration was one of261 projects awarded funding during the grant application process. BUDGET/COST: The 2000 budget includes $239,500 for construction expense and $150,000 in grant revenues. RECOMMENDATION: Execution ofthe contract indicates the Town's acceptance ofthe grant and obligates the Town to spend the grant funds on the stated purpose. The Light and Power Department requests that the Mayor be authorized to execute the grant contract and that staff be authorized to proceed with the construction bid process. REM
' Form (R 5/98) {baER;*27 02 *idncy.Nam< Colorado Historical Society DeD#6Aent or Xii&RD*@HerIZZiE___ - 1 GCA liatiti62-RIGESE- · t.' - ..JJ APPROVED WAIVER FORM CXIX-C CONTRACT THIS CONTRACT, Made this day of , 2000, by and between the State of Colorado for the use and benefit of the Department of Higher Education, Colorado Historical Society, 1300 Broadway, Denver, Colorado 80203, hereinafter referred to as the State and/or the Society, and the Town of Estes Park, P.O. Box 1200, Estes Park, Colorado 80517 hereinafter referred to as the "Contractor", WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available and a sufficient uncommitted balance thereof remains available for encumbering and subsequent payment of this Contract under Encumbrance Number in Fund Number 401, Appropriation Account 401 and Organization SHFG; and WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, Article 12-47.1-1201 ofthe Colorado Revised Statues and Subsection (5) (b) (III) of Section 9 ofArticle XVIII ofthe state constitution, provide for the annual distribution of monies from the State Historical Fund; and WHEREAS, the Contractor is eligible in accordance with law to receive a State Historical Fund preservation grant award for acquisition and development projects with cumulative grant awards over $10,000; and 'HEREAS, this Contract (hereinafter "Contract" or "Agreement") sets forth the Scope of Work, Budget and List of Submittals, hereinafter referred to as the "Project", WHEREAS, the Contractor is a public entity and the owner in fee simple of certain real property in Larimer County, Colorado, which property is within the Stanley Historic District which is on the National Register of Historic Places, and which property is know as the Fall River Hydroelectric Plant located at 3 miles NW of Estes Park, Larimer County, hereinafter referred to as the "Property," and which Property is more particularly described as follows: PM6 T5N R73W SW 1/4 of NE 1/4 of NW 1/4 of SW 1/4 Section 16. NOW THEREFORE, it is hereby agreed that: 1. The Contractor shall use funds subject to this Contract in support of Project # 2000-P2-014, "Interior and Exterior Restoration of the Fall River Hydroelectric Plant, Phase I of II" in accordance with the Scope Of Work attached hereto as Exhibit A, including all applicable plans and specifications developed prior to or during the contract period, which are hereby made a part of this Contract by reference. 2. APPLICABLE STANDARDS: The Contractor agrees that it will perform the activities and produce the deliverables listed in Exhibit C in accordance with the pertinent sections of the applicable Secretary of the Interior's Standards for Archaeology and Historic Preservation. Contractor shall perform any and all survey activities and submittals in accordance with the Colorado Cultural Resource Survey Manual, Volumes I and II, June 1998 for any and all survey activities and projects (copies of which are available through the Society). 3. RIGHT OF USE: All copyrightable materials and/or submittals developed or produced under this contract are subject to a royalty-free, nonexclusive, and irrevocable license to the Society to reproduce, publish, display, perform, prepare derivative works or otherwise use, and authorize others to reproduce, publish, display, perform, prepare derivative works, or otherwise use, the work or works for Society and/or State Historical Fund purposes. 4. CONTRACT EFFECTIVE DATE: The term of this Contract shall be from April 3,2000, through October 30, 2001. The performance of the work must be commenced within sixty (60) days of the Contract beginning date unless a longer period is approved in writing by the State Historical Fund Administrator. The performance of the work must be completed no later than thirty (30) days prior to the Contract ending date. Page 1 of 7
. 5. COMPENSATION AND METHOD OF PAYMENT: In consideration of the project described in Exhibit A and subject to on time ' delivery of completion of the milestones contained in the List of Submittals set forth in Exhibit C, the State shall pay to the Contractor a grant not to exceed one hundred forty four thousand dollars ($144,000). Unless otherwise specified in Exhibit C, the State shall advance forty-percent (40%) of the total grant amount upon proper executio ofthis contract and upon submission ofa SHF Payment Request, fifty-percent (50%) will be paid to the Contractor upon submission and approval of the Interim SHF Financial Report. The remaining ten-percent (10%) of the grant amount shall be paid following Contractor's submission and the State's approval of the Final SHF Financial Report and SHF Payment Request Form (Attachments 1 and 2). All payments are subject to the satisfactory completion of milestones described in Exhibit C and submission by Contractor of either documented proof or certification of expenditures with each financial report. Expenditures incurred by the Contractor prior to execution of this Contract are not eligible expenditures for State reimbursement. If the Project involves matching funds the SHF may allow prior expenditures in furtherance of the Scope Of Work to be counted as part ofsuch matching funds. 6. ACCOUNTING: At all times from the effective date of this Contract until completion of this Project, the Contractor shall maintain properly segregated books of State funds, matching funds, and other funds associated with this Project. All receipts and expenditures associated with said Project shall be documented in a detailed and specific manner, and shall accord with the Budget set forth in Exhibit B. Contractor may adjust budgeted expenditure amounts up to ten percent (10%) within said Budget without approval of the State and document the adjustments in the next financial report. Adjustments of budget expenditure amounts in excess of ten percent (10%) must be authorized by the State. In no event shall the State's total financial obligation exceed the amount shown in Paragraph 5 above. Interest earned on funds advanced by the State shall be applied to eligible project expenditures, and will be deducted from the final payment. 7. AUDIT: The State or its authorized representative shall have the right to inspect, examine, and audit Contractor's records, books, and accounts, including the right to hire an independent Certified Public Accountant of the State's choosing and at the State's expense to do so. Such discretionary audit may be called for at any time and for any reason from the effective date of this Contract until three (3) years after the date final payment for this Project is received by the Contractor provided that the audit is performed at a time convenient to the Contractor and during regular business hours. 8. PARTIES RELATIONSHIP: CONTRACTOR IS A GRANTEE AND NOT AN EMPLOYEE OR AGENT OF THE STATE. CONTRACTOR SHALL HAVE NO AUTHORITY, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS OR UNDERSTANDINGS WITHOUT THE EXPRESS WRITTEN CONSENT OF THE STATE. THE CONTRACTOR REPRESENTS THAT IT HAS OR SHALL SECURE AT ITS OWN EXPENSE ALL PERSONNEL BY THE CONTRACTO] UNDER THIS CONTRACT. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING WORKMEN'S COMPENSATION COVERAGE AND UNEMPLOYMENT COMPENSATION COVERAGE FOR ALL OF ITS EMPLOYEES TO THE EXTENT REQUIRED BY LAW, AND FOR ENSURING THAT ALL SUBCONTRACTORS MAINTAIN SUCH INSURANCE. CONTRACTOR SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX WITHHOLDING. ALL OF THE SERVICES REQUIRED HEREUNDER SHALL BE PERFORMED BY THE CONTRACTOR OR UNDER ITS SUPERVISION. 9. REPRESENTATIVES AND NOTICES: All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below, who are also the designated representatives for the project. Any party may from time to time designate in writing substitute addresses or persons to whom such notices shall be sent. To the State: Gloria J. Muniz Contracts Officer Colorado Historical Society State Historical Fund 225 E. 16th Avenue, Suite 260 Denver, Colorado 80203-1620 To the Contractor: Mike Mangelsen Assistant to the Director, Light & Power Department Town of Estes Park P.O. Box 1200 Estes Park, Colorado 80517 10. ADA COMPLIANCE: The Contractor assures the State that at all times during the performance of this contract no qualified individual with a disability shall, by reason of such disability, be excluded from participation in, or denied benefits of the service, programs, or activities performed by the Contractor, or be subjected to any discrimination by the Contractor upon which assurance the State relies. Further, all real property improvements shall conform to applicable ADA requirements. 11. DISSEMINATION OF ARCHAEOLOGICAL SITE LOCATIONS: Contractor agrees to provide the Society with copies of any archaeological surveys developed during the course of, or under a project financed either wholly or in part by the Society. Contractor agrees to otherwise restrict access to such archaeological surveys, as well as access to any other information concerning Page 2 of 7
the nature and location of archaeological resources, in strict accordance with the provisions of the Colorado Historical Society, Office of Archaeology and Historic Preservation, Policy on Dissemination of Information, adopted October 1991, a copy of which is available from the Society. 12. REPORTS: Contractor shall deliver project progress reports to the State every six (6) months during the project which document the progress of the Project, and SHF Financial Reports (Attachment 1) as described and at the times in the List of Submittals (Exhibit C). 13. MATCHING FUNDS: Contractor agrees to make available the necessary funds to complete the Project and provide matching funds, if applicable, in accordance with the Project Budget as set forth in Exhibit B. In the event that said matching funds become unavailable, the State may, in its sole discretion, reduce its total funding commitment to the Project in proportion to the reduction in matching funds. If the total funding set forth in the Project Budget is not expended on completion of the Project, the State may reduce its pro-rata share of the unexpended budget. 14. CONSULTANTS/SITE VISITS: The State may: a. Review any project planning documents and methods for conformity with the applicable standards, manuals, and guidelines; b. Make site visits as determined necessary by the State before, during and/or at the conclusion of the Project to provide on-site technical advice and to monitor progress. Any exercise of the State's rights under this Paragraph 14 shall not relieve the Contractor of any of its Contract obligations. 15. PUBLIC ACKNOWLEDGMENT OF FUNDING SOURCE: In all publications and similar materials funded under this Contract, a credit line shall be included that reads: "This project is/was paid for in part by a State Historical Fund grant from the Colorado Historical Society." In addition, the Society reserves the right to require that the following sentence be included in any publication or similar material funded through this program: "The contents and opinions contained herein do not necessarily reflect the views or policies of the Colorado Historical Society". 16. PRESERVATION OF PROPERTY: The Contractor hereby agrees to the following for a period of ten (10) years commencing on the date of this Agreement. a. Without the express written permission of the Society, no construction, alteration, movement, relocation or remodeling or any other activity shall be undertaken or permitted to be undertaken on the Property which would alter the architectural appearance of the Property, adversely affect the structural soundness of the Property, or encroach on the open land area on the Property; provided, however, that the reconstruction, repair, or restoration of the Property, damage to which has resulted from casualty loss, deterioration, or wear and tear, shall be permitted subject to the prior written approval of The Society, provided that such reconstruction, repair, or restoration is performed according to the Secretary of the Interior's Standards for the Treatment Of Historic Properties and the Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings, issued and as may from time to time be amended by the U.S. Secretary of the Interior, hereinafter collectively referred to as the "Standards". In all events, the Contractor further agrees at all times to maintain the Property in a good and sound state of repair and to maintain the Property according to the Standards so as to prevent deterioration of the Property. b. In the event of severe damage or total destruction to the Property (defined, for the purpose of this Agreement, as sudden damage or loss caused by fire, earthquake, inclement weather, acts of the public enemy, riot or other similar casualty) not due to the fault of the Contractor this Agreement shall terminate as of the date of such damage or destruction. c. The Society, or a duly appointed representative o f the Society, shall be permitted to inspect the Property at all reasonable times in order to ascertain if the above conditions are being observed. d. To the extent authorized by law, the Contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards, including costs, expenses, and attorneys fees incurred as a result of ' any act or omission by the property owner, or its employees, agents, subcontractors, or assignees pursuant to the terms of this contract. 17. REMEDIES: In addition to any other remedies provided for in this contract, and without limiting its remedies otherwise available at law, the State may exercise the following remedial actions if the Contractor substantially fails to satisfy or perform the duties and obligation in this Contract. Substantial failure to satisfy the duties and obligations shall be defined to mean significant, insufficient, incorrect, or improper performance, activities, or inaction by the Contractor. These remedial actions are as follows: a. Suspend the Contractor's performance pending necessary corrective action as specified by the State without Contractor's entitlement to adjustment in price/cost or schedule; and/or b. Withhold payment to Contractor until the necessary services or corrections in performance are satisfactorily completed in accordance with the Standards, the SHF Grants Manual and/or the terms and conditions of this Contract; and/or c. Request the removal from work on the contract of employees or agents of the Contractor whom the State justifies as being Page 3 of 7
incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or whose continued employment on the contract the ' State deems to be contrary to the public interest or not in the best interest of the State; and/or d. Deny payment for those services or obligations which have not been performed and which due to circumstances caused by the Contractor cannot be performed, or if performed would be of no value to the State. Denial of the amount of payment must b reasonably related to the value of work or perfonnance lost to the State; and/or e. Declare all or part of the work ineligible for reimbursement; and/or f In the event of a violation of this Agreement, and in addition to any remedy now or hereafter provided by law, the Society may, following reasonable notice to the Contractor institute suit to enjoin said violation or to require the restoration of the Property to its condition at the time of this Agreement or condition at the time of the most recent satisfactory inspection by the Society. The Society shall be entitled to recover all costs or expenses incurred in connection with such a suit, including all court costs and attorney's fees. g. Terminate the contract for default. 18. CUMULATIVE EFFECT: The above remedies are cumulative and the State, in its sole discretion, may exercise any or all of them individually or simultaneously. 19. TERMINATION OF CONTRACT FOR DEFAULT: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations under this Contract, or i f the Contractor shall violate any of the covenants, agreements, or stipulations of this Contract, the State shall, in addition to other remedies, thereupon have the right to terminate this Contract for default by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, products, submittals, and reports or other material prepared by the Contractor under this Contract shall, at the option of the State, become its property, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Notwithstanding the above, Contractor shall not be relieved of liability to the State for any damages sustained by the State by virtue of any breach of the Contract by the Contractor, and the State may withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the State from the Contractor are determined. 20. TERMINATION BY STATE: The State may terminate this Contract at any time the State determines that the purposes of the distribution of State monies under the Contract would no longer be served by completion of the Project. The State shall effect suc termination by giving written notice of termination to the Contractor and specifying the effective date thereof, at least twenty (20) days before the effective date of such termination. In that event, all finished or unfinished documents and other materials paid for with State funds shall, at the option of the State, become its property. If the Contract is terminated by the State as provided herein, the Contrattor will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the Contractor covered by this Contract, less payments of compensation previously made. Provided, however, that if less than sixty percent (60%) of the project covered by this Contract has been completed upon the effective date of such termination, the Contractor shall be reimbursed (in addition to the above payment) for that portion of the actual out-of-pocket expenses (not otherwise reimbursed under this Contract) incurred by the Contractor during the Contract period which are directly attributable to the uncompleted portion of the project covered by this Contract. If this Contract is terminated due to the fault of the Contractor, Paragraph 19 hereofrelative to termination shall apply. 21. CHANGES: This Contract is intended as the complete integration of all understandings between the parties, at this time, and no prior or contemporaneous addition, deletion, or other amendment hereto, including an increase or decrease in the amount of monies to be paid to the Contractor, shall have any force or effect whatsoever, unless embodied in a written contract amendment incorporating such changes executed and approved pursuant to the State's Fiscal Rules. Notwithstanding this provision, modifications to Exhibit A (Scope of Work) and/or to Exhibit C (List of Submittals) may be approved by letter of agreement, agreed to in writing by all parties, providing that no such letter of agreement may alter either the total amount of funds payable under the contract, as set forth in Paragraph 5, or the contract period, as set forth in Paragraph 4, unless such changes are embodied in a written contract amendment executed and approved pursuant to the State's Fiscal Rules. 22. CONFLICT OF INTEREST: Contractor agrees not to engage in any conduct, activity, or transaction related to this contract which would constitute a conflict of interest under any applicable State or Federal law. 23. COMPLIANCE WITH APPLICABLE LAWS: At all times during the performance of this Contract, the Contractor shall strictly adhere to all applicable Federal and State laws that have been or may hereafter be established. 24. SEVERABILITY: To the extent that this Contract may be executed and performance of the obligations of the parties may be accomplished within the intent of the Contract, the terms of this Contract are severable, and should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term o provision hereof. The waiver of any breach of a term hereof shall not be construed as waiver of any other term. 25. BINDING ON SUCCESSORS: Except as herein otherwise provided, this Contract shall inure to the benefit of and be binding upon the parties, or any subcontractors hereto, and their respective successors and assigns. Page 4 of 7
26. ASSIGNMENT: No party, nor any subcontractors hereto, may assign its rights or duties under this Contract without the prior written consent of the other parties. 27. SURVIVAL OF CERTAIN CONTRACT TERMS: Notwithstanding anything herein to the contrary, the parties understand and agree that all terms and conditions of this contract and the exhibits and attachments hereto which may require continued performance of compliance beyond the termination date of the contract shall survive such termination date and shall be enforceable by the State as provided herein in the event of such failure to perform or comply by the Contractor or its subcontractors. Page 5 of 7
SPECIAL PROVISIONS CONTROLLER'S APPROVAL 1. This contract shall not be deemed valid until it shall have been approved by the Controller of the State of Colorado or such assistant as he may designate. Thi provision is applicable to any contract involving the payment of money by the State. FUND AVAILABILITY 2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. BOND REQUIREMENT 3. If this contract involves the payment of more than fifty thousand dollars for the construction, erection, repair, maintenance, or improvement of any building, road, bridge, viaduct, tunnel, excavation or other public work for this State, the Contractor shall, before entering upon the performance of any such work included in this contract, duly execute and deliver to the State official who will sign the contract, a good and sufficient bond or other acceptable surety to be approved by said official in a penal sum not less than one-half of the total amount payable by the terms of this contract. Such bond shall be duly executed by a qualified corporate surety conditioned upon the faithful performance of the contract and in addition, shall provide that if the Contractor or his subcontractors fail to duly pay for any labor, materials, team hire, sustenance, provisions, provender or other supplies used or consumed by such Contractor or his subcontractor in performance of the work contracted to be done or fails to pay any person who supplies rental machinery, tools, or equipment in the prosecution of the work the surety will pay the same in an amount not exceeding the sum specified in the bond, together with interest at the rate of eight per cent per annum. Unless such bond is executed, delivered and filed, no claim in favor ofthe Contractor arising under such contract shall be audited, allowed or paid. A certified or cashier's check or a bank money order payable to the Treasurer of the State of Colorado may be accepted in lieu of a bond. This provision is in compliance with CRS 38-26-106. INDEMNIFICATION 4. To the extent authorized by law, the Contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the Contractor, or its employees, agents, ' subcontractors, or assignees pursuant to the terms of this contract. DISCRIMINATION AND AFFIRMATIVE ACTION 5. The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (CRS 24-34-402), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, thefollowing provisions shallbecontainedinall State contracts orsubcontracts. During the performance of this contract, the Contractor agrees as follows: (a) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The Contractor will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment upgmding demotion or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. (b) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, State that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. (c) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor union or workers' representative of the Contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16,1975, and rules, regulations, and relevant Orders of the Governor. (d) The Contractor and labor unions will furnish all in formation and reports required by Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules regulations and orders. (e) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment work opportunity because of race, creed, color, sex, national origin, or ancestry. (0 A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provision of this contract or any order issued thereunder; or attempt, either directly or indirectly, to commit any act defined in this contract to be discriminatory. (g) In the event of the Contractor's non-compliance with the non-discr·imination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Orders, Equal Opportunity and Affirmative Action of April 16,1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. (h) The Contractor will include the provisions of paragraphs (a) through (h) in every subcontract and subcontractor purchase order unless exempted by rules regulations, or orders issued pursuant to Executive Orders Equal Opportunity and Affirmative Action of April 16,1975, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation, with the subcontractor or vendor as a result of such direction by the contracting agency, the Contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. COLORADO LABOR PREFERENCE 6a. Provisions of CRS 8-17-101 & 102 for preference of Colorado labor are applicable to this contract i f public works within the State are undertaken hereunder and are financed in whole or in part be State funds. b. When a construction contract for a public project is to be awarded to a bidder, a resident bidder shall be allowed a preference against a non-resident bidder from a State or foreign country equal to the preference given or required by the State or foreign country in which the non-resident bidder is a resident. If it is determined by the Page 6 of 7
. •officer responsible for awarding the bid that compliance with this subsection .06 may cause denial of federal funds which would otherwise be available or would otherwise be inconsistent with requirements of Federal law, this subsection shall be suspended, but only to the extent necessary to prevent denial of the moneys or to eliminate the inconsistency with Federal requirements (CRS 8-19-101 and 102). GENERAL 7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. 8. At all times during the performance of this contract, the Contractor shall strictly adhere to all applicable federal and State laws, rules, and regulations that have been or may hereafter be established. 9. Pursuant to CRS 24-30-202.4 (as amended), the State Controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, acct·ued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller. 10. The signatories aver that they are familiar with CRS 18-8301, et. seq., (Bribery and Corrupt Influences) and CRS 18-8-401, et. seq., (Abuse of Public Office), and that no violation of such provisions is present. 11. The signatories aver that to their knowledge, no State employee has any personal or beneficial interest whatsoever in the service or property described herein: IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day first above written. Grant Recipient/Property Owner: STATE OF COLORADO Full Legal Name) Town of Estes Park Bill Owens, GOVERNOR BY: EXECUTIVE DIRECTOR Georgianna Contiguglia, President Position (Title) Colorado Historical Society DEPARTMENT OF Higher Education Social Security Number or Federal Identification Number Corporation:) ttest (Seal) Corporate Secretary, or Equivalent, Town/City/County Clerk PROGRAM ADMINISTRATOR OR DIVISION DIRECTOR APPROVALS STATE CONTROLLER Arthur L. Barnhart By By Gloria J. Muniz Jack Armstrong CHS/SHF Contracts Officer CHS Vice President/Controller H:\Grant Forms\Contract C\Contract #C .doc 12/99 H:\Contracts\00\0®2014 contract. doc Page 7 of 7
' Town of Estes Park Exhibit A Fall River Hydroelectric Plant Project 2000-P2-014, Phase I of Il Phases SCOPE OF WORK 1. Project Purpose: • The purpose of this project is to restore and develop the hydroelectric plant property as a museum 11. Scope ofWork A. Plant 1. Site 1.1 Excavation: Excavate and backfill, for the reconstruction of four post footings. 1.2 Rough and finish grading: Remove soil overburden against the north and east foundations to historic grade elevations. Establish drainage away from the building to swales running south and west. Place cut soil along the west and south foundations per restoration elevations. 2. Foundation 2.1 Stabilization: Form and cement-slurry fill the soil-bearing void under the concrete foundation at the center of the west wall. 2.2 Concrete: Replace the broken-out section of stem wall at the addition-two intersect with the , original room foundation. 2.3 Parging: Parge exposed concrete of the stem walls of original and addition-two foundations. 2.4 West-wall foundations for addition three: Shore and level the west and south perimeter slab. Cast four 20" sono-tube piers up to finish grade. Install four 8" diameter wood posts supporting the existing wall beam. Release the shores. 2.5 Exhaust stack foundation: Cast 5'x 5' x 3' pad for stack support. 2.6 Transformer foundation: Cast 5' x5'xl' pad for transformer support. 2.7 Entry slab: Cast new 6' x 10' entry slab. 3. Structure 3.1 Addition three southwest corner: Pull the south wall back into place, secure the corner, and reattach existing metal corner trim pieces. 3.2 Original room roof structure: Replace the missing roof-beam knee brace. 3.3 Exhaust stack: Reset on new concrete pad and attach to the exhaust breech and the upper wall. 4. Walls 4.1 Framing: Header and frame the reconstruction window openings in the existing stabilized walls of the first addition. 4.2 Insulation: At walls other than stabilized walls (already insulated), add 6" cellulose fill insulation from the outside. 4.3 Siding- At scoured and dented siding repair with epoxy putty. Replace broken siding. At stabilized work install new matching siding. 4.4 Paint: Prep, prime, and paint two coats exterior. 5. Doors and Windows 5.1 Front door: Fabricate and install wood double doors 4'6" x 8'6" in the existing opening. Remove the existing interior concrete ramp and sill at the door. 5.2 Addition three door: Fabricate and install wood double doors 3'0" x 7'0" in the existing opening. 5.3 Addition two door: Fabricate and install five-panel wood door 2'8" x 6'8" in existing opening. 5.4 Addition one windows: Fabricate and install nine 9/9 double-hung wood windows 3'4" x 6'8" sash opening with 12" x 12" panes. Install with replicated interior and exterior flat trim and moldings. 5.5 Addition two and three windows: Restore sash, muntins, and glazing of nine windows, 2'10" x 6'10" fixed and hopper sash combinations with 10" x 12" panes. 5.6 Provide wood storm windows for all windows with single horizontal rail, laminated glazing, with ultraviolet film on the inside of the glazing. 5.7 Paint: Prep, prime, and paint two coats exterior. 6. Roof Page 1 of 3
Town of Estes Park Exhibit A Fall River Hydroelectric Plant Project 2000-P2-014, Phase I of Il Phases 6.1 Demolition: Tear off three layers built-up roofs and all flashings. 6.2 Roof structure: Open sheathing to document structure and to examine for possible needed repair of rotted material. 6.3 Insulation: Place blown-in R30 cellulose insulation through openings in the sheathing, 6.4 Cornice: Replace missing or broken cornice elements of crown moldings, fascias, soffits, bed moldings and frieze boards. Repair minor damage with epoxy putty. 6.5 Cornice painting: 'Prep, prime, and paint exterior. 6.6 Flashing: Insta1126 ga. galvanized flashing at walls, penetrations, and edges. 6.7 Chimney and flues: Reattach and paint two existing flues. 6.8 Roofing: Install base and modified bitumen rooting. 6.9 Gutters: Install gutters with spitters over east doors. B. Cottage One 1. Site 1.1 Excavation: Excavate and backfill for the reconstruction of the south foundation stem wall. Excavate crawl space for furnace space. 1.2 Rough and finish grading: Establish drainage away from the building to swales running south and west. 2. FOUNDATION 2.1 Concrete: Remove loose and broken concrete at the face of the foundation stem wall. Rebuild with formwork the areas at the front porch and south wall. Rebuild with parging at other areas. 2.2 Furnace access: Open larger opening at existing south-side crawl space door. Cast access walls and pad for furnace. 3. Structure 3.1 Front porch: Shore the roof. Remove the railing for restoration and reinstallation. Remove the deck and joists and replace with treated wood joists and fir decking. Construct new stair with iron railing. 3.2 Kitchen and parlor ceilings: Remove ceiling and sister existing joists with 2x8s. 4. Walls 4.1 Insulation: Add 4" cellulose fill insulation from the outside. 4.2 Siding: At scoured and dented siding repair with epoxy putty. Replace broken siding. 4.3 Porch railing: Disassemble, strip paint, epoxy repair cracked material, and reassemble. Replace the newel cap spheres. 4.4 Eave trim: Repair water-damaged crown, fascia, soffit, bed mold, and frieze board. Renail and epoxy repair as required. No material requires replacement. 4.5 Paint: Prep, prime, and paint two coats exterior. 5. Doors and Windows 5.1 Front and rear door screens: Repair with new copper screening. 5.2 Glazing: Replace broken and cracked panes. Remove and replace broken putty. 5.3 Sash: Repair cracked rails, stiles, and sills with epoxy putty. 5.4 Storm windows: Construct and install wood storm windows with single horizontal mid rail at all cottage windows. 5.5 Paint: Prep, prime, and paint two coats exterior. 6. ROOF 6.1 Demolition: Tear off existing wood roofing. Salvage ridge metal shingles for reinstallation. 6.2 Roof structure: Inspect sheathing and replace rotted areas. 6.3 Insulation: Add 6" blown-in attic cellulose insulation. 6.4 Flashing: Insta1126 ga. galvanized flashing at chimney walls. 6.5 Chimney and flues: Point upper chimney joints. Clean and inspect chimney for reuse only for furnace flue. 6.6 Roofing- Install fire-treated cedar shingle roof. Install eave ice and water shield. Page 2 of 3
A Town of Estes Park Exhibit A ' Fall River Hydroelectric Plant Project 2000-P2-014, Phase I of Il Phases 6.7 Gutters: Install gutters with spitters at the front and rear porches. 6.8 Paint: Prep and paint the chimney and shingle roof. C. Visitors Center 1. Site. 1.1 Exterior demolition: Remove the late-added sheds at the northwest corner. 1.2 Interior demolition: Remove plaster and wall board walls and ceilings. Remove kitchen and bath fixtures and equipment. Remove plumbing piping and electrical cable and equipment. Remove carpets and resilient flooring. Remove wall between closet and bathroom. Salvage doors, trim, and hardware. Remove brick chimney. 1.3 Rough and finish grading: Remove overburden on the north side. Establish drainage away from the building to swales running south and west, Cut full basement height entry to exterior basement doorway. 2. Foundation 2.1 Concrete: Excavate for deeper basement and cast buttressing walls and access walls. Cast basement slab. Provide concrete pad at the front door. 2.2 Stonework: Make minor pointing to close open joints. 3. Structure 3.1 Entry canopy- Construct metal tube and canvas canopy. 4. Walls 4.1 Insulation: Place 4" batt insulation with polyethylene vapor barrier. 4.2 Paint: Prep, prime, and paint two coats exterior. 5. Doors and Windows 5.1 Basement door: Provide new board door 2'-6" x 6'-0" x 11/2' access to basement. 5.2 Existing kitchen window: Replace with restored south shed window. Close shed opening with, matching siding. 5.3 Glazing: Remove and replace broken putty. 5.4 Storm windows: Construct and install wood storm windows with single horizontal mid rail. 5.5 Paint. Prep, prime, and paint two coats exterior. 6. Roof 6.1 Demolition: Tear off existing roofing. 6.2 Roof structure: Inspect sheathing and replace rotted areas. 6.3 Insulation: Place 10" batt insulation with polyethylene vapor barrier. 6.4 Flashing: Provide cement curb at stone chimney to receive flashing. Install 26 gauge galvanized flashing at the stone chimney walls. Cap the chimney with 26 ga. galvanized metal. 6.5 Roofing: Install fire-treated cedar shingle roofing on original roofs. Install eave ice and water shield. At new front porch-shed roof install modified bitumen. In accordance with Section 12-47.1-1201 C.R.S. (1999) the Limited Gaming Act which authorizes the Colorado Historical Society to administer the State Historical Fund as a statewide grants program. H:\Contracts\00\00p2014 Exhibit A.doc Page 3 of 3
. Town of Estes Park Exhibit B Fall River Hydroelectric Plant Project 2000-P2-014, Phase I of Il Phases PROJECT BUDGET TASK Grant Cash Total Request Match I HYDROPLANT Site & Landscape 4,500 3,000 7,500 Building 45,000 30,000 75,000 HYDROPLANT TOTAL 49,500 33,000 82,500 m COTTAGE 1 Site & Landscape 4,500 3,000 7,500 Building 27,750 18,500 46,250 COTTAGE 1 TOTAL 32,250 21,500 53,750 • COTTAGE 2/VISITORS CENTER Site & Landscape 5,250 3,500 8,750 Building 13,500 9,000 22,500 COTTAGE 2 TOTAL 18,750 12,500 31,250 I INTERPRETATION Engineering/Design 6,000 4,000 10,000 Construction Coordination & Consultation INTERPRETATION TOTAL 6,000 4,000 10,000 N PROJECT OVERHEAD COSTS, 37,500 25,000 62,500 CONSTRUCTION MANAGEMENT YEAR 2000 TOTALS 147+QQQ 96.DDQ 2&Q.QQQ Page 1 of ' page
. Town of Estes Park Exhibit C Fall River Hydroelectric Plant, Phase I of II Project # 2000-P2-014 Contract Period April 3,2000 through October 30, 2001 LIST OF SUBMITTALS Project Reports Proiect ReDorts Due Date Society Response a. Payment request form (Attachment 2) N/A Advance payment 40% of award $57,600 b. Progress Report October 3,2000 Review* c. Interim Financial Report (Attachment 1). Deliverables 1&2 October 3,2000 Review & Approve. below must be reviewed and approved before 50% Interim Interim payment 50% payment is made. of grant award $72,000 d. Progress Report April 3, 2001 Review* e. Final Financial Report (Attachment 1) May 3, 2001 Review and Approve. Final payment 10% of grant award $14,400 *At the discretion of the SHF technical staff, progress reports may not receive a response. PROJECT DELIVERABLES Submit the following Project Deliverables in sequence. Deliverables 1&2 must be reviewed (and approved, if applicable) by SHF staff prior to implementing work. Proiect Deliverables Societv Response 1. Before photos of areas affected by scope of work Review/Comment and or Approve 2. Plans and Specifications Review/Comment and or Approve 3. Exhibits for next phase Review/Comment and or Approve 4. After photos of areas affected by scope of work Review/Comment and or Approve H:\Grant Forms\Exhibit C Form 2000-02.doc H:\Contracts\00\00p2014 Exhibit C.doc Page 1 of 1
N-1 41-4 From The Desk of Al Sager 77¥1 March 23,2000 Mayor Robert Dekker Town of Estes Park, Colorado Dear Mayor Dekker, Please accept this letter as my formal resignation from the Estes Valley Planning Commission, to be effictive at your earliest convenience. I've given much thought to this action, and if you will recall, I made my intentions known to you several months ago. I've enjoyed every meeting and am confident the remaining members and whoever my successor will be, will have a challenging role in the future of our valley. I am resigning with regrets, but am convinced this is an opportune time for me to retire. Sincerely, £52£ cla~r Al Sager CC: Town Administrator Rich Widmer Community Development Director Steve Stamey Chajrman EVPC Ed Pohl
3/00 TOWN OF ESTES PARK LIST OF REQUIREMENTS FOR ALL NEW OR TRANSFER OF OWNERSHIP LIQUOR LICENSE APPLICATIONS 1. The "local licensing authority" as referenced in the State Liquor Licensing Documents is the Town of Estes Park. 2. The Applicant must be at least 21 years of age. 3. All application documents must be typed or printed in black ink and properly executed. 4. The Applicant must determine whether they are filing as an Individual, Corporation, Limited Liability Corporation or Partnership. All documents must be properly signed and correspond with the name of the applicant exactly. 5. SUBMIT ALL ATTACHMENT DOCUMENTATION IN DUPLICATE. 6. For H&R and Tavern only: Primary managers shall be registered; assistant or shift managers shall not. If the primary manager delegates any of his/her primary responsibilities (i.e., hiring, purchasing, accounts payable, etc.), the assistant/shift manager performing those duties should be registered. AssistanUshift managers shall be of "good character" and should be screened. RETAIL LICENSE APPLICATION FORM #DR8404 A checklist of required application documents is found on Page 2. Complete fees are listed below. LICENSE CATEGORY DEPT. OF REVENUE TOWN OF ESTES PARK A. 3.2% Retail Beer $721.25 $878.00 B. Beer & Wine 976.25 1,018.00 Retail Liquor Store 852.50 992.00 Liquor-Licensed Drug 852.50 992.00 Store Club 933.75 1,011.00 C. Hotel & Restaurant* 1,125.00 1,195.00 Tavern* 1,125.00 1,195.00 Brew Pub 1,375.00 1,195.00 D. Arts 933.75 691.00 * If the licensee intends to employ a manager, add $75 to each check (State and Town) and include their fingerprints and State form DR8404-1 with application. Fees must either be certified checks, bank money orders or cashier's checks. The State's check is to be made payable to the Colorado Department of Revenue. The local authority's check is to be made payable to the Town of Estes Park.
HOURS OF OPERATION: 5:00 a.m. - Midnight, 7 days a week: 3.2% Retail Beer, Off Premise Consumption Brew Pub, Off Premise Consumption 7:00 a.m. - 2:00 a.m., 7 days a week: 3.2% Retail Beer, On Premise Consumption Beer and Wine Brew Pub, On Premise Consumption Hotel & Restaurant Tavern 8:00 a.m. - Midnight, Monday through Saturday: Retail Liquor Store Liquor-Licensed Drug Store PROCESSING: A. NEW license applications: 1. The State requires an automatic 30-day waiting period. The application filing date is determined by the Town Clerk. 2. At the Town Board public hearing, the Board will consider: a. Applicant testimony and evidence substantiating the granting of a license. The Applicant may retain an attorney. b. The reasonable requirements of the neighborhood. c. The desires of the adult inhabitants as evidenced by petitions, protests, etc. d. The moral character of the Applicant. B. TRANSFER OF OWNERSHIP license applications: 1. Application documents found on the "checklist" apply to all transfers of ownership. 2. Does not require a public hearing, however, the application is submitted to the Town Board for their approval. 3. When applicable, a Temporary Permit may be granted. C. The Board Of Trustees require that the licensee and manager for a New or Transfer of Ownership Liquor License Application complete certified "TIPS" (Training Intervention Program For Services Of Alcohol) Training within 90 days of opening. A copy, certifying completion of the training, must be submitted to the Town Clerk's Office. A local certified TIPS Trainer is Lori Case; she can be reached at 586-2332. SUBMIT YOUR APPLICATION PACKET IN DUPLICATE
TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Rich Widmer *,AX-- Town Admir#0trator Date: March 24,2000 Re: Intergovernmental Agreement between the Estes Park Housing Authority (EPHA) and the Housing Authority of the City of Loveland (HACOL) BACKGROUND: Town Board Goal 1(C) is "to investigate new options in the governance of Housing Authority activities. The goal team has met several times to discuss options. The preferred option is for the Town to appoint new members to the Housing Authority board, set it apart from the Town Board to focus on housing issues, and enter into an agreement with HACOL to staff and assist the Estes Park Housing Authority. Attached is the proposed agreement. It is a three-year contract that provides a one-half full-time equivalent Project Manager/Developer to assist EPHA. Other HACOL staff, including the executive director and special project manager will participate as well. The,goal is to provide at least 60 additional affordable units by the end of year three of the IGA. BUDGET/COST: The 2000 budget contains $125,000 for a "housing partnership." Cost to the Town under the proposed agreement is $60,560 in the first year, $60,820 in the second year, and $63,250 in the third year. If we were to staff the EPHA with our own employees, the cost would probably exceed that proposed, in my opinion. RECOMMENDATION: Staff believes the proposed agreement is the most efficient, effective way to "jump start" the EPHA. Public housing is a very complicated, complex world. The IGA will give us the ability to draw on the expertise of a sister agency and staff with over 25 years of excellent housing authority operation, and to make an impact on the housing problem in Estes Park far sooner than if we tried to do it alone. Staff recommends approval of the proposed IGA.
*0(49 A#M* tdA.2 dittiof let£.g*aL- RESOLUTION 429 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF LOVELAND AND THE ESTES PARK HOUSING AUTHORITY. WHEREAS, THE ESTES PARK HOUSING AUTHORITY IS CHARGED TO INVESTIGATE HOUSING CONDITIONS TO MAKE RECOMMENDATIONS CONCERNING HOUSING CONDITIONS, TO PREPARED, CONSTRUCT, AND OPERATE HOUSING PROJECTS, AND OTHER MISCELLANEOUS DUTIES AND RESPONSIBILITIES WITH REGARD TO HOUSING WITHIN THE TOWN OF ESTES PARK; AND WHEREAS, THE HOUSING AUTHORITY OF THE CITY OF LOVELAND HAS THE EXPERTISE NECESSARY TO PROVIDE CERTAIN SERVICES TO EPHA, INCLUDING, BUT NOT LIMITED TO PROFESSIONAL MANAGEMENT AND STAFF ADMINISTRATIVE DUTIES FOR EPHA; AND WHEREAS, PURSUANT TO THE APPLICABLE STATUES OF THE STATE OF COLORADO, AND APPROPRIATE ACTION BY THE GOVERNING BOARDS OF THE PARTIES, THE PARTIES HERETO ARE AUTHORIZED TO ENTER INTO THIS GOVERNMENTAL AGREEMENT. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF LOVELAND AS FOLLOWS: 1. The term of this Intergovernmental agreement shall be from April 1,2000 until March 31,2003. 2. The Scope of Services outlines the management and administrative duties promised by HACOL in the attached Intergovernmental Agreement. Passed and ap#0¥fd this 22nd day of March, 2000. Lit---- 1 \€11./7 /| , rl H , 1 1 liv Li /7 1 ~ces/Gain, tice *014*-son- Samud# G. Betters, Secretary Date: 3-22 - 00 Date: 3-22-00 Seal: 375 W 37TH ST., SUITE 200 • LOVELAND, COLORADO 80538 ~ (970) 667-3232 • TDD (970) 667-3293 • FAX (970) 667.2860 OP~O»TUN.
Intergovernmental Agreement Between the Estes Park Housing Authority And Housing Authority of the City of Loveland THIS AGREEMENT, effective this 1st day of April, 2000, between the ESTES PARK HOUSING AUTHORITY (the "EPHA"), and the HOUSING AUTHORITY OF THE CITY OF LOVELAND (the "Contractor"). WHEREAS, the Estes Park Housing Authority is charged to investigate housing conditions, to make recommendations concerning housing conditions, to prepare construct and operate housing projects, and other miscellaneous duties and responsibilities with regard to housing within the Town of Estes Park; and WHEREAS, the Housing Authority of the City of Loveland has the expertise necessary to provide certain services to EPHA, including, but not limited to professional management,and staff administrative duties for EPHA; and WHEREAS, pursuant to the applicable statutes of the State of Colorado, and appropriate action by the governing boards of the parties, the parties hereto are authorized to enter into this Intergovernmental Agreement. NOW, THEREFORE, IN CONSIDERATION OF THE ABOVE AND THE COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: I. Term of Agreement The term of this Intergovernmental Agreement shall be from April 1, 2000 until March 31, 2003. II. Scope of Services The Contractor will provide management and staff administrative duties for EPHA. In that capacity the Contractor will research, develop, implement, and operate projects, products, and services as outlined in the attached Scope of Services. The Contractor shall perform and carry out, in a satisfactory and workmanlike manner, all work elements described in the Scope of Services set forth as Exhibit A.
The performance of the required services shall be under the direct supervision of Samuel G. Betters, Executive Director of the Housing Authority of the City of Loveland, or his assigns, who are designated as the administrators in charge of the services provided pursuant to this Intergovernmental Agreement. The Contractor agrees that in performing all services on behalf of the Estes Park Housing Authority it will be subject to and abide by all terms and conditions of contracts that it manages on Estes Park Housing Authority's behalf. III. Payment for Services Payment to the Contractor for services hereunder and shall be made as more fully set forth in Exhibit B attached hereto and incorporated herein by reference. In no event shall fees and costs incurred by EPHA pursuant to the terms of this Intergovernmental,Agreement exceed the following without the express written approval of EPHA. Said sums are as follows: Total of 1St 12 months $60,560 Year 2 60,820 Year 3 63,250 Attached hereto is Exhibit C, a proposed budget for the first year of services provided under this Intergovernmental Agreement. The Contractor shall notify EPHA of any substantial change in the budget prior to incurring any fees or services in excess of any of the budgeted amounts. 90 days prior to the commencement of each succeeding year, the Contractor shall provide EPHA with its projected budget for the upcoming year for its services. IV. Termination A. Termination for Convenience. Either party may terminate this Intergovernmental Agreement at any time after the first full contract year. Either party shall effect such termination by written notice of termination to the other party specifying the effective date of said termination which shall be at least 90 days prior to the effective date of termination of the Intergovernmental Agreement. 2
B. Termination for Cause. Either party may terminate this Intergovernmental Agreement with cause if either party shall fail to fulfill in a timely and proper manner its obligations under this Intergovernmental Agreement or violate any of the covenants, agreements, or stipulations of this Intergovernmental Agreement. In said event, the terminating party shall give the other party written notice specifying the violation of this Intergovernmental Agreement and providing at least 15 days notice before the effective date of the termination. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by Contractor for EPHA shall become the property of EPHA. The Contractor shall be entitled to receive just and equitable compensation for any satisfactory or completed work on such documents and other materials prior to the date of termination. V. Litigation Expenses. In the event of any litigation concerning the terms and conditions of this Intergovernmental Agreement, the prevailing party shall be entitled to all reasonable attorneys' fees, expert witness fees, costs and fees incurred. Venue for any litigation concerning this Intergovernmental Agreement shall be in the District Court, Larimer County, Colorado. VI. Indemnification. To the extent permitted by law, each party shall indemnify and save the other party, its agent, employees, and officers, harmless against any and all claims, damages, liability, court awards, including costs, expenses, reasonable attorneys' fees, investigation fees and other fees, incurred as a result of any negligent act or omission by either party, its employees, agents, sub- contractors or assigns, arising from this Intergovernmental Agreement. VII. Governmental Immunity. The parties agree and understand that both parties are relying on and do not waive, by any provision of this Agreement, the monetary limitations or terrns (presently One Hundred Fifty Thousand and 00/100 Dollars ($150,000) pei-~)erson and Six Hundred Thousand 00/100 ($600,000) per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101, C.R.S., as
form time to time amended, or otherwise available to the parties or any of their officers, agents, or employees. VIII. Amendment. This Agreement may be amended in writing at any time by mutual agreement of the parties. IX. Notice. All notices, demands or other documents required or desired to be given, made or sent to either party, under this Agreement shall be in writing, shall be deemed effective upon mailing or personal delivery. If mailed, said notice shall be mailed, by regular mail, postage prepaid addressed as follows: Estes Park Housing Authority Attn. Rich Widmer P.O. Box 1200 Estes Park, Co 80517 Housing Authority of the City of Loveland Attn. Samuel G. Betters, Executive Director 375 w. 37~h Street, Suite 200 . Loveland, CO 80538 In witness whereof, the parties have signed this Intergovernmental Agreement the day and year first above written. r> HOUSING AUTHOIRTY OF THE CITY OF LOVELAN~7 By: ~l// i liteth*& ~v.- ,- < M(r f -ficl~.Ce> PioJ A 4
¢. ESTES PARK HOUSING AUTHORITY By: Chair 5
,, EXHBIT A SCOPE OF SERVICES The Contractor will do the following: • Research and analyze existing housing needs and demographic data • Prepare housing options and recommendations for EPHA board review and approval • Develop, implement and operate board-approved options (including grant writing, developing applications for funding, etc.) • Staff EPHA board meetings and develop presentations to town board, staff and «local interest groups." • Promote and "market" EPHA in the community and to «industry partners." • Hire a M full-time equivalent Project Manager/Developer to implement the Estes Park initiative. • Other Housing Authority of the City of Loveland staffers will provide support as needed. • Develop, in coordination with EPHA, a vision, mission and goals. • Examine the impact of expiring Section 8 contracts in the Town. • Identify successful strategies of other "similar" communities. • Work with local employers to initiate a comprehensive and coordinated employee- assisted housing program. • By the end of Year 2, add at least 30 additional affordable units.
• By the end of Year 3, add at least 60 more additional affordable units.
, EXHIBIT B Itemized Organizational, Staffing, and Administrative Costs Flat Monthly Administrative Fee $1,000/month Staff Time Project Manager (1/2 FTE) $2,083.33/month Project Mgr. Benefits 416.67/month Executive Director @ $50/hour Special Projects Manager @ $30/hour ~ Administrative Assistant @ $20/hour Miscellaneous Overhead (computer, office equipment use, etc.) 500.00/month Mileage paid at 32.5 cents/mile Miscellaneous Expenses Staff and Administrative Costs All other miscellaneous expenses incurred by the Housing Authority of the City of Loveland on behalf of the Estes Park Housing Authority such as, but not limited to, telephone charges, postage, legal fees, auditing, printing, stationery, supplies, etc. will be billed at cost. The Housing Authority of the City of Loveland will receive a management service contract on all projects/programs implemented by the Housing Authority of the City of Loveland on behalf of the EPHA. Any development services fees (estimated to be 3% to 10%) for all acquisition/rehab/new construction projects will be determined on a case-by-case basis with regard to project economies. There will be a flat $12,000 per year administrative fee for managing the Estes Park Housing Authority. Each year this fee will increase by 5% per annum. All assets, developed or purchased, remain the property of the Estes Park Housing Authority.
1 All "excess" revenues generated by the Estes Park Housing Authority assets are owned by the Estes Park Housing Authority. Termination costs of development services agreement by the Estes Park Housing Authority to be determined on a case-by-case basis. Attachment C Estimate of Organizational, Staffing & Administrative Costs In the First Three Years Ist 3 Months Labor Misc. Costs Work with EPHA Board Mission, goals, vision, policies & procedure 30 hrs. (E.D.) @ $50/hr $1,500 20 hrs. (SPM) @ $30/hr $ 600 10 hrs. (AA) @ $20/hr $ 200 Recruit & Hire Project Manager 8 hrs. (E.D.) @ $50/hr $ 400 12 hrs. (SPM) @ $30/hr $ 360 Advertising for Position $1,500 Legal Costs $1,500 Miscellaneous Overhead (computer, office equipment, mileage, stationary, supplies, etc.) $5,000 Administrative Fee $3,000 Subtotal 3 months $3,060 $11,000 Next 9 Months Project Manager (Salary and Benefits) $22,500 Other LHA Staff Costs: E.D. 150 hrs. @$50/hr. $ 7,500 SPM 100 hours @ $30/hr $ 3,000
A.A. 25 hours @ $20/hr $ 500 Donated Help (520 hours) $ 0 Misc. Overhead (postage, broch ures Mileage, telephone, etc.) $2,500 Legal and Auditing $1,500 Administrative Fee $9,000 Next 9 Months' Total $33,500 $13,000 Yearly Totals Estimated for First Three-year Contract Total of 1St 12 months $ 60,650 Year 2 $ 60,820 Year 3 $ 63,250 Grand Total $184,630