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HomeMy WebLinkAboutPACKET Town Board 2000-02-22Prepared 2/17/00 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 22,2000 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT CALENDAR: 1. Town Board Minutes dated February 8,2000. 2. Bills. 3. Committee Minutes: A. Light & Power, February 10, 2000: 1. Purchase Utility Truck, $23,839. B. Public Works, February 17, 2000: 1. Water Dept. Loop Project Scope of Services w/RMC, $68,580. 2. Purchase 4 Vehicles, $100,068. 2. ACTION ITEMS: 1. EPURA Work Program Update - Chairman Putney, Ex. Dir. Smith. 2. Ordinance #3-00 - Amending Title 2 of the Municipal Code for the Compensation of the Mayor and Board of Trustees. 3. Marketing Advisory Council (MAC): Accept resignation of Terry Licence. 4. Town Administrator Employment Contract - Amendment. 3. TOWN ADMINISTRATOR'S REPORT: 1 Town of Estes Park, Larimer County, Colorado, February 8,2000 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 8th day of February, 2000. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek Stephen W. Gillette George J. Hix Lori Jeffrey Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Dekker called the regular meeting to order at 7:00 p.m. PUBLIC COMMENT Alan Aulabaugh questioned the release of the Town's response dated 1/10/00 to the lawsuit filed by International Concept Management. The Clerk will provide a copy upon request. TOWN BOARD COMMENTS Trustee Baudek commented on the recent liquor awareness training held for all licensees: 23 establishments were present, 60 persons attended, the speaker (David Ziemer, Liquor Investigator) as well as Clerk O'Connor and Deputy Chief Filsinger. Each establishment was provided a Year 2000 Drivefs License ID Guide with funds provided by liquor fines. Trustee Barker promoted utilizing liquor fines for training, and the funds were used as such. Nick Kane hosted the session, and he was also commended. 1. CONSENT CALENDAR: 1. Town Board Minutes dated January 25,2000. 2. Bills. 3. Committee Minutes: A. Community Development, January 27,2000: Special Events: 1. Standard Horse Show Agreements: International Arabian Cutting Horse Assn., and Colorado Arabian Horse Club). Fairgrounds Expenses: 2. Stall Mats, $5,987.00 3. Chutes & Pens, $37,742.30 4. Electrical Upgrade, Phase Ill, $27,300. B. Public Safety, February 3,2000: Police Dept. Board of Trustees - February 8,2000 - Page 2 1. Remodel, Phase Ill, $29,146.00 2. Purchase two vehicles, $39,428.00. 4. Estes Park Planning Commission, January 18, 2000 (acknowledgement only). 5. Estes Valley Planning Commission, November 18, 1999 and January 18, 2000 (acknowledgement only). 6. Board of Adjustment, February 1, 2000 (acknowledgement only). 7. Resolution #2-00 - Intent to Annex Mary's Lake Lodge Addition - Declare this Resolution void pending formal annexation of Kiowa Ridge Addn. 8. Resolution #4-00 - Northern Colorado Water Conservancy District Renewal of Temporary Use Permit. It was moved and seconded (HiWGillette) the Consent Calendar be approved, and it passed unanimously. 2. ACTION ITEMS: 1. "DIAL-A-RIDE" TRANSPORTATION TO LOVELAND/FT. COLLINS. Margie Greenlee, Transportation Chairman/Estes Valley Services Coalition, Inc. had requested the Community Development Committee to designate $6,000 in the 2000 Budget to facilitate transportation two days/week between Estes Park and Loveland/Ft. Collins. The Community Development Committee did not unanimously support the request. Concern was expressed that statistics indicate the majority of riders would use this transportation for shopping excursions. Ms. Greenlee believes medical trips would be increased when ridership and medical staff are notified of this service and schedule appointments accordingly. Following discussion, it was moved and seconded (Barker/Gillette) the $6,000 matching funds be approved for a one-year pilot program, and it passed with Trustee Doylen voting "No." 2. PORTION OF PARKING LOT #2 (EL CENTRO COMPLEX) -REQUEST TO REMOVE LIQUOR RESTRICTION TO LEASED PORTION OF PROPERTY. Richard Dechant, representing Thomas RezniIUManaging Member, Sierra Ricca, LLC., expressed his desire to have the liquor stipulation removed from the lease to allow liquor service in the outdoor seating area. This outdoor eating area is leased by the Town to the building owner. Mr. Dechant confirmed that he intends to closely monitor the area, and he does not intend to provide liquor service to this area until 2:00 a.m. Discussion followed, and it was moved and seconded (Baudek/Barker) the request be approved with the stipulation that any Liquor Code violations within one year will cause a default on the lease, and it passed unanimously. 3. STANLEY HALL PRESERVATION PROJECT: CONTRACT WITH ALLER- LINGLE ARCHITECTS/BRUCE MCMILLAN ARCHITECTS (TEAM). Town Attorney White stated this item was being withdrawn at this time. 4. FINAL PLAT, THE RESERVE, SECOND FILING, NORDIC CONSTRUCTION & DEVELOPMENT, INC./APPLICANT. Mayor Dekker opened the public hearing, and Community Development Dir. Stamey reviewed the staff report. Applicant's representative, Bill Van Horn, was present. There being no further testimony, Mayor Dekker declared the public hearing closed. It was moved and seconded (Doylen/Hix) the Final Plat of The Reserve, Second Fjljng, be approved and it passed unanimously. Board of Trustees - February 8,2000 - Page 3 5. AMENDED PLAT OF LOTS 2 & 3, BEAVER POINT, THIRD ADDITION, JACK WILLIAMS/APPLICANT. It was moved and seconded (Hix/Doylen) this Amended Plat be continued to March 14, 2000, and it passed unanimously. 6. SPECIAL REVIEW #00-01 FOR LOT 1, MOUNTAIN MAN SUBDIVISION, GISELA GRUEFF & MIKE WHIPP/APPLICANTS. It was moved and seconded (Hix/Doylen) this Special Review be continued to March 14, 2000, and it passed unanimously. 7. KIOWA RIDGE ANNEXATION AND FINAL PLAT, WILLIAM VAN HORN, BILL & DONNA PIKE, ROBERT KOEHLER/APPLICANTS. Mayor Dekker opened the public hearing and Community Development Dir. Stamey reviewed the staff report. The total acreage is 82 acres (31 single-family lots with open space) and the owners have executed an Annexation Agreement. Planning Commission conditions have been met, and the Letter of Credit and Improvement Guarantee (<$900,000) have been provided. Those offering testimony: Bill Van Horn, representing the Owners, expressed his appreciation with the cooperative stance of the Town toward this complicated annexation submittal, and commented on access and improved water service. Concluding all public testimony, Mayor Dekker closed the public hearing. It was moved and seconded (Hix/Barker) the Annexation Agreement be approved, and it passed unanimously: It was moved and seconded (Gillette/Hix) Resolution #6-00 be approved, and it passed unanimously. Town Attorney White read the Annexation Ordinance, and it was moved and seconded (Doylen/Hix) Ordinance #1-00 be approved, and it passed unanimously. Town Attorney White read the Zoning Ordinance, and it was moved and seconded (Doylen/Hix) Ordinance #2-00 for E-Estate Zoning be approved, and it passed unanimously. It was moved and seconded (Doylen/Hix) the Final Plat be approved, and it passed unanimously. 8. (A) RESOLUTION #5-00 - SETTING APRIL 4, 2000 FOR REGULAR MUNICIPAL ELECTION TO ELECT A MAYOR AND FOUR TRUSTEES. It was moved and seconded (HiWDoylen) Resolution #5-00 be approved, and it passed unanimously. (B) INTERGOVERNMENTAL AGREEMENT WITH LARIMER COUNTY FOR RENTAL OF ELECTION EQUIPMENT. It was moved and seconded (Hix/Doylen) the IGA with Larimer County be approved: and it passed unanimously. 3. TOWN ADMINISTRATOR'S REPORT: A. Presentation of Year 2000 Organizational Chart. The Board reviewed the Organizational Chart; the only change is the removal of the Senior Center and Stanley Hall Advisory Boards. It was moved and seconded (Hix/Baudek) the 2000 Organizational Chart be approved, and it passed unanimously. B. Elkhorn Lodge Lawsuit. The court has ruled in the Town's favor on this lawsuit (tepee/tent ordinance), all claims against the Town were dismissed. 4. EXECUTIVE SESSION: A. It was moved and seconded (Doylen/Hix) the Board enter Executive Session to: (1) receive a Litigation Report from Town Attorney White, and (2) discuss Personnel matters, and it passed unanimously. Board of Trustees - February 8,2000 - Page 4 There being no further business, the meeting was adjourned at 8:25 p.m. to Executive Session. Mayor Dekker reconvened the Board at 8:56 p.m., and it was moved and seconded (Doylen/Hix) the meeting be adjourned, and it passed unanimously. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk DRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 10, 2000 Minutes of a Regular meeting of the LIGHT AND POWER COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 10th day of February, 2000. Present: Chairman Hix, Trustees Barker and Jeffrey Attending: All Absent: None Also Attending: Town Administrator Widmer, Light and Power Director Matzke, Fleet Supt. Mahany, Assistant to the Light and Power Director Mangelsen, Deputy Town Clerk van Deutekom Chairman Hix called the meeting to order at 8:00 a.m. ONE TON UTILITY TRUCK - AUTHORIZATION TO PURCHASE Fleet Supt. Mahany reported the Ford one-ton 4x4 utility truck has been in service since 1994 and is within the Town's vehicle replacement parameters with 63,134 miles. This vehicle replacement is included in the 2000 budget. The following bids were received: Estes Park Auto Mall $23,839.00 Spradley-Barr Ford $28,513.00 The Committee recommends approval of the bid from Estes Park Auto Mall to purchase a Ford One-Ton 4x4 Truck W/Utility Body at a cost of $23,839.00 including $9,500 trade-in for current duty truck. Due to the February 18th order cut-off date for the Ford F-250 4X4 truck, Chairman Hix directed staff to give a verbal order for this equipment immediately. Town staff will have the right to cancel the order by February 23rd if not approved by Town Board on February 22nd. The purchase order will not be issued until Town Board approval. FALL RIVER HYDRO PLANT UPDATE Assistant to the Director Mangelsen reported that the State Historical Fund grant request was approved for the Fall River Hydro Plant project and the contract should be available for signatures at the end of February. The State Historical Fund will grant $341,289 (60%) and the Town will match $227,526 (40%) for a project total of $568,815. It is anticipated that construction will begin in 2-3 months following the standard bidding process. Chairman Hix recognized members of the Fall River Hydro Plant Committee for their efforts in the grant - , process. IRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Light and Power Committee - February 10, 2000 - Page 2 REPORTS Platte River Power Authority (PRPA) Report: Director Matzke reported that PRPA reviewed wholesale rates and pricing strategies and recommended maintaining current rates for 2000. The wind turbines have been ordered. So far, Estes Park has sold 21 100-kWh residential and 30 100-kWh commercial blocks. Six residential customers have requested all their electrical power from wind. A $45,000 Fiber Optic lease payment was received on February 9: Financial Report: The December income statements and graphs were reviewed. Project Updates: The Estes Substation is substantially complete with all major power equipment in place. The bike path has been completed and the Parks Department and Estes Valley Recreation and Park District will assist in planting 37 trees this spring. Minimal power interruptions are anticipated when the new substation goes on-line. A tour of the facility will be conducted following the March meeting. The laser printer for the new format utility bills has been received and installed. Staff is reviewing options for envelope stuffers. There being no further business, Chairman Hix adjourned the meeting at 8:40 a.m. fivam kuld#Qu Rebecca van Deutekom, Deputy Town Clerk BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 17, 2000 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on Thursday, the 17th day of February, 2000. Committee: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Water Supt. Goehring, Fleet Supt. Mahany, Const. Manager Sievers, Clerk O'Connor Absent None Chairman Baudek called the meeting to order at 3:30 p.m. WATER DEPT. LOOP PROJECT DESIGN AND CONSTRUCTION MANAGEMENT - REQUEST APPROVAL OF SCOPE OF SERVICES. The Committee reviewed the Water Main Replacement Project List (5 items) for budget year 2000. Rocky Mountain Consultants (RMC) submitted a Scope of Services in the amount of $68,580 for easement preparation, design and construction management. The design/construction management represents <13% of the construction budget of $555,000 and is within acceptable engineering standards. Following discussion, the Committee recommends approval of the Scope of Services in the amount of $68,580 for RMC. Construction is anticipated this Fall. VEHICLE PURCHASES - REQUEST APPROVAL OF BUDGET EXPENDITURES. Staff recommends approval of the following budgeted vehicles: Water Dept. Vehicle #1 - Ford One-Ton 4x4 Truck, Estes Park Auto Mall - $29,630 Water Dept. Vehicle #2 - GMC M-Ton 4x4 Pickup Truck, Transwest GMC Trucks, $24,242 Street Dept. - Ford %-Ton 4x4 Pickup w/snowplow, Estes Park Auto Mall, $26,307 Fleet Dept. - GMC 7-Ton 4x4 Pickup, Transwest GMC Trucks, $19,889. Ford has a 2/18/00 order cut-off date for the Ford 4x4 truck and they are requesting a verbal order ASAP. The verbal order is with the understanding that the Town has the right to cancel the order 2/23/00 if not approved by the Town Board on 2/22. The Committee recommends approval of the four vehicles identified above for a total budget expenditure of $100,068.00, plus staffs request for the verbal order. LAKE ESTES TRAIL, FINAL PHASE - REQUEST TO PRESENT MALL ROAD BIDS DIRECTLY TO TOWN BOARD. Bids for the Mall Road portion (final phase) are due 3/13, and the engineering design company anticipates that potential general contractors and sub-contractors may request additional time to prepare bids. Any bid date extension will result in bids being received after the 3/16 Public Works Committee meeting. Therefore, staff is requesting extension of the bid date, if necessary, and if the bid date is extended, the bids be submitted directly to the Town Board at their 3/28 meeting. The Committee recommends approval of staffs request. MADRID PUBLISHINGCO. RECORD OF PROCEEDINGS Public Works Committee - February 17, 2000 - Page 2 REPORTS. The Committee reviewed the Customer Service Response Report for January, 2000. Highway 36/7 Project Update: The construction schedule remains the same- completion on the north side of the roadway should occur by mid-April; work will then begin on the south side. The existing pedestrian bridge and path are open now and will remain so during construction. There being no further business, Chairman Baudek adjourned the meeting at 3:46 p.m. TUB O ·(4-) Vickie O'Connor, CMC, Town Clerk /'cl T 1" UM 11.1 - i 1 & f 41 2/l; -~ J.I. 9/, ill 111 - - . ra a. ro 1 8 E E Q O 0 05 .. mmmm mmmmm Inmmam m m mm 0-- c--4,- 00==2 93= te====26===== 2000 2001 O Task Name | Jun | Jul | Aug | Sep | Oct | Nov | Dec Jan AteullunS 10*Jd I >Isel Stanley Parking and Road Construction -M>lf.Avr 10'~ at~ SNsel Ietl'OP<3 auolse'!1'~,I 00/oWE n41:alec EPURA WORK PROGRAM FY 2000 Plan Preparation and Design Phase Information Review/Collection and Site Analysis Preliminary Technical Analysis Budget Analysis and Phasing Program Intermodal Transportation Plan Investigate Funding Sources uonm.'odsuell lepolulall 01 elelay bepunog le,Aeuaw ueqJn JO uoisuedx3 Cost Determination Riverwalk West Design Project Programming Investigate Existing Systems ueld Jaisew 4'edoid Ilou)1 ' ' el dn pallow ss@JBoid 01 Ad -lueJOO.Id )POAA nind3 :10*Jd Approvals Construction Conceptual Design System Concepts sidaouoo Butpund luefed uo!13¥ sluatuala Je410 ApnE 146!18 elaiduloo Hearing/Adoption 9£ *'AH 0, Swelil@Aoidull Mle/AleA!8 eoue'lu3 eal¥ 5upped · · ~. , ORDINANCE NO. 3-00 AN ORDINANCE AMENDING TITLE 2 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, THE SAME RELATING TO COMPENSATION OF MAYOR AND BOARD OF TRUSTEES WHEREAS, the position of Mayor or Trustee requires many hours of time outside of normal working hours; and WHEREAS, the compensation of the Mayor and members of the Board of Trustees has not been changed since March, 1986; and WHEREAS, inflation has caused a change in the cost of living of approximately 153% between 1986 and 1999. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO that: Section 1. That Chapter 2.56.020 of the Municipal Code of the Town of Estes Park, Colorado, is hereby amended to read as follows: 2.56.020 Compensation of Mayor and the Board of Trustees. The Mayor shall receive as full compensation for his services the sum of Two Thousand Eight Hundred ($2,800) dollars per year during each year of his term, payable in equal monthly payments. Each member of the Board of Trustees shall receive as full compensation for his services the sum of One Thousand Eight Hundred ($1,800) dollars per year during each year of his term, payable in equal monthly payments. Section 2: This Ordinance only affects any newly-elected member of the Board of Trustees who was elected at the April 4,2000 Municipal Election. Section 3. This Ordinance shall take effect and be enforced April 11, 2000. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2000. TOWN OF ESTES PARK, COLORADO By: Mayor 17 MEDIA ~CONSULTANTS TERRY LICENCE 1 .R. INC. a : /26 D U,1 DIE©EDVE''fil February 10,2000 R~ FEB 1 1 20°LI'IJ' Richard Widmer, Town Administrator Town of Estes Park P.O.Box 1200 _3 Estes Park, Colorado 80517-1200 Dear Rich: Since I announced my resignation from MAC, and therefore the Ad Committee, at our January retreat (appropriately titled in this case), I thought it would be good to send you a formal letter stating so for your records. Again, my reasons for resigning are two-fold...first, my new profession will take me "on the road", many times at a moments notice. I've already missed more meetings than I am comfortable with. Secondly, I am frustrated and angered by the inablity of MAC to amount to anything but a vehicle for individual gain. Hopefully, you will eventually realize the most crucial components of the Town's advertising plan...a hard-fought, but very limiting budget and, the expertise to plan and spend the dollars as efficiently as possible (Enter Peter Marsh). The grand image of a marketing council sounds exciting and forward thinking. However, this marketing council has served no purpose and may have already damaged a very successful Town program beyond repair. To what end? Please accept my resignation, with much gratitude to the Town for their confidence in my ablities and opinions over the past two decades. Warmest regards, 1 \ 4 Ter7 Licence cc:Peter Marsh Box 2431 Estes Park, Colorado 80517 Phone/Fax: 970/577-7674 Cell Phone: 970/215-4897 E-mail: tslicence@aol.corn