The URL can be used to link to this page

Home My WebLink AboutPACKET Town Board 1997-10-141, . Prepared 10/09/97 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, October 14,1997 7:30 p.m. AGENDA Acknowledgment of American Planning Association, Colorado Chapter Award to the Town and Larimer County for Estes Valley Comprehensive Plan. PUBLIC COMMENT: To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak On topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. TOWN BOARD COMMENTS: CONSENT CALENDAR: 1. Town Board Minutes dated September 23,1997. 2. Bills. 3. Committee Minutes: A. Community Development, October 2,1997. B. Light & Power, October 9,1997. C. Board of Adjustment, October 7, 1997 (acknowledgment only). 4. Public Hearing: Final Plat of Prospect Highlands Subdivision, a Portion of Tract A, Prospect Estates Addition, Stephen Solomon & Cynthia Curry/Applicant - Continue to November 12,1997. 1 4 ACTION ITEMS: 1. Susan Kirkpatrick - Seeking Support for Funding of Larimer County Justice Center - Resolution #10-97. 2. Fall River Lane Road Improvement Reimbursement Agreement - Approval. 3. Big Horn Drive Water Line - Award Bid/Approval of Budget Expenditure. 4. Highway 7 Miscellaneous Work Projects - Reimbursement to Water Dept. by CDOT. 5. Ordinance #14-97 Vacating a Portion of Prospect Village Drive. 6. IGA with Larimer County for Cost-Sharing Phase 3 Consultant Services/Estes Valley Development Code - Approval. 7. Presentation of Preliminary 1998 Budget Resolution. 8. Letter of Engagement for Town Auditor - Approval. 9. Appointments/Rooftop Rodeo Committee - Approval. 10. Banner Regulations & Specifications - Approval of Amendment. 11. Carriage Association of America Contract - Approval. 12. Highway 36 Underground Bore Contract with Estes Valley Electric - Approval. 13. Underground Conversion Trenching Contract with Drake Contractors - Approval. 14. Town Administrator's Report: 2 I . 1, Stanley Hall Preservation: A. Exterior Repair Contract with M. J. Aldrich Builders, - Approval. B. Preliminary Electrical Contract with Drake,Contractors, Inc. - Approval. C. Change Orders - Approval: 1) Sunburst Roofing 2) Jon X. Giltner, Structural Engineer. Note: Due to Veteran's Holiday on Tuesday, November 11% the Town Board meeting will move to Wednesday, November 12th at 7:30 p.m. 3 MEMORANDUM TO: Gary Klaphake Town Administrator FROM: Stephen L. Stamey Community Development Director ~~~(~~50 SUBJECT: Estes Valley Comprehensive Plan - APA Award DATE: October 6, 1997 On October 2 - 4, 1997, the Colorado American Planning Association conducted its annual meeting. As part of the annual program, the organization recognizes outstanding planning projects and/or individuals for contributions to the planning profession. The Estes Valley Comprehensive Plan received a Chapter Award, in the program, process, or project category. The award program is a competitive process, and is based upon an application, and review of the document by an awards selection committee. Applications were evaluated on the following criteria: o innovative o transferable o excellent o promotes community progress - o effective In making its award, the selection committee stated "the Estes Valley Comprehensive Plan is a back to the future plan, combining both traditional and innovative comprehensive planning approaches", and cited the extensive public outreach program, the intergovernmental cooperation between the Town of Estes Park and Larimer County, the plan of action, the innovative use of GIS, and the continuing implementation activities, as areas of excellence. Other award winners included the City of Fort Collins City Plan and Design Standards, Routt County Maps for People, Frisco Overlay District, and the Governor's Smart Growth Initiative. Town of Estes Park, Larimer County, Colorado, September 23, 1997 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 23rd day of September, 1997. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix William J. Marshall Also Present: Richard D. Widmer, Assistant Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: Trustee Pauley Mayor Dekker called the meeting to order at 7:31 p.m. PUBLIC COMMENT None. TOWN BOARD COMMENTS: Trustee Marshall commented on Fire Prevention Week October 5-11 reporting that the Fire Dept. will be donating smoke detectors and batteries through contributions from local businesses. The Fire Dept. was commended. CONSENT CALENDAR: 1. Town Board Minutes dated September 9, 1997. 2. Bills. 3. Committee Minutes: \ A. Light & Power, September 11, 1997. B. Public Safety, September 18, 1997. C. Planning Commission, September 16, 1997 (acknowledgment only). It was moved and seconded (Hix/Doylen) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Gary Blume/School District Ballot Question, November 4th Election. Mr. Blume gave a presentation on the Funding Proposal on the November Ballot. Mr. Blume is a member of the Partnerships in Quality Education whose primary focus is the quality of education in the Park R-3 School District. Mr. Blume raised five primary points addressing the newly constructed intermediate building and explained why the community should vote "Yes" on the ballot question. The funding being requested is $377,000 which will provide 5 teachers, 6 support staff, 1 principle, and utilities to operate the building. The cost to each household will be $2.15/mo. or $25.74/yr. Mayor Dekker expressed his appreciation to Mr. Blume for his presentation, and advised Board of Trustees - September 23, 1997 - Page 2 the audience the Town Board meeting was not the forum where debate or rebuttal would be heard. 2. Christmas Decoration Installation/Maintenance Contract - Approval of Budget Expenditure. Light and Power Director Matzke explained the 1997 proposal submitted by Rocky Mountain Lawn Care for $58,750. The same firm was contracted in 1996 for $49,750; the 1998 contract includes an additional $9,000 for steel bracing and supplies. It was moved and seconded (Baudek/Marshall) the Contract with Rocky Mountain Lawn Care in the amount of $58,750 be approved, and it passed unanimously. 3. Christmas Holiday Weekend Event, December 12-14, 1997: A. Closure of Elkhorn Ave. Special Events Director Hinze briefed the Trustees on the Holiday Weekend Event, and identified the affected street closure and time frames which will result in a pedestrian mall affect. Funding for the holiday weekend is being provided by sponsorships. A detour map will be published in the Trail Gazette, and emergency vehicles will have access to Elkhorn Ave. at all times. Police Chief Repola explained the route and displayed a map to further define the closure. Staff believes with significant signage and staffing, and the winter traffic volume, the closure should not pose substantial problems. Staff is checking with CDOT to determine whether it would be acceptable to place a 15 mph speed limit on the new traffic monitor for the Rockwell/Moraine intersection. CDOT does not support flashing lights and is suggesting the use of barricades. Public Works will be on stand-by to offer their assistance if snowfall becomes an issue. Trustee Baudek commented that a substantial event evaluation should occur following the event. It was moved and seconded (Doylen/Barker) the closure of Elkhorn Avenue for the Christmas Holiday Weekend Event be approved as presented, and it passed unanimously. B. Fireworks Display, December 12th. Staff also reviewed the proposed fireworks display planned December 12 th at 5:30 p.m. (depending on favorable weather conditions). EPURA has granted use of the Knoll Property for the fireworks site, and the Fire Dept. has been advised. The Fire Dept. supports the proposal based on criteria presented during the Public Safety Committee meeting September 18th. -Fire Chief Dorman will have the ultimate decision whether the display will occur, particularly pertaining to favorable weather conditions. Should the display not occur Friday evening due to inclement weather/high wind velocity, the event will be postponed to Saturday night. The display will not be as large as the as the Fourth of July display. It was moved and seconded (Doylen/Baudek) the fireworks display be approved, and it passed unanimously. 4. Ordinance #13-97 Amending the Model Traffic Code - Approval. An ordinance amending Section 613 of the Model Traffic Code was presented. The amendment increases the fines accessed for speeding in construction, repair or maintenance zones. Town Attorney White read the ordinance, and it was moved and Board of Trustees - September 23, 1997 - Page 3 seconded (Doylen/Hix) Ordinance #13-97 be approved, and it passed unanimously. 5. Liquor License Transfer of Ownership: From Surrey Restaurants, Inc., dba La Casa, to Estes Ventures, Inc., dba NUEVA CASA, 222 E. Elkhorn Ave., Hotel & Restaurant Liquor License - Approval. Town Attorney White confirmed the Transfer was in order. Buff Carter, partner, addressed the Trustees and commented on their plans for the restaurant. Trustee Baudek stated the Police Dept. and Town Board take liquor laws very seriously, and cautioned the new owners to do the same. It was moved and seconded (Doylen/Marshall) the Transfer of Ownership to Estes Ventures, Inc. be approved, and it passed unanimously. Trustee Doylen commented on the school's ballot question presentation, adding that the new intermediate building is impressive. Trustee Baudek stated that the quality of a town is determined by the quality of schools, good schools are very important. 6. Town Administrator's Report: A. Stanley Hall Preservation Exit Safety Contract - Approval. Assistant Administrator Widmer explained the request to equip all exit doors (4 total) in Stanley Hall with emergency crash bar exit hardware. The estimated cost is $3,500-4,000. It was moved and seconded (Hix/Barker) staff be authorized to issue a purchase order to Village Locksmith for $3,500-4,000, and it passed unanimously. An update of the project was presented. Note: Due to Veteran' s Holiday on Tuesday, November 11th, the Town Board meeting will move to Wednesday, November 12 th at 7:30 P.m. There being no further business, Mayor Dekker adjourned the meeting at 8:20 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee October 2, 1997 Committee: Chairman Doylen, Trustees Barker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Director Hinze, Advertising Manager Marsh, Conference Center Director Pickering, Clerk O'Connor Absent: Directors Kilsdonk and Stamey Chairman Doylen called the meeting to order at 8:00 a.m. SCOTTISH FESTIVAL. Jim Durward referred to a letter he mailed to the Town Board concerning construction of a proposed soccer field and stadium at the fairgrounds, and requested an update. Administrator Klaphake responded that a soccer/events field and parking were included in an Intergovernmental Capital Improvements Plan dated March, 1995. The Plan also included demolition of the old pool, constructing a swing building for the Interim Youth Center, and a new Fire Station. While the Town, School District and EVRPD have been working through the list, funding for the remaining items is uncertain. Paying-off the Fire Station has been at a slower pace than anticipated due to a decrease in revenues, thus all items on the Plan have not been implemented. In addition, the unplanned purchase of the Willows property for open space impacted the current budget. Staff confirmed that at this time, the soccer field is not included in the 1998 Budget. While the soccer field is not in 1998 Budget, this project may be included in future budgets. Dr. Durward departed the meeting. Special Events Director Hinze will meet with Durward to obtain Festival demographics. The Committee stated that the Scottish Festival is a spectacular event, and Administrator Klaphake will meet with the Mayor to determine how the Town can properly acknowledge Dr. Durward's commitment to the Festival and positive impact on the Town's economy. COMMUNITY DEVELOPMENT. Crossroads Ministry Report. Jennifer Greenawalt, Director/Crossroads, presented information identifying how the Town's $9,800 budget allocation was expended: lodging/$5,441.14, medical and prescriptions/$883.03, food/$284.24, and transportation/$799.02. The remaining fund balance thus far is $2,428.57. Expenses for the first eight months total $22,320.00, and Crossroads' budget total is $65,000+. Crossroads is an emergency assistance agency, serving as a resource and information referral point as it sustains persons and/or families during an interim period. Area churches (17) play a substantial role (e.g. funding, volunteers) in assisting Crossroads. f Client demographics include: 98% Estes Park residents during off-season months, 96% Estes Park residents during summer months, 98% are below poverty level income, 77% are BRADFORD PUILISHING CO. RECORD OF PROCEEDINGS Community Development Committee - October 2, 1997 - Page 2 families with dependent children, 11% are couples, 12% are single men and women, and 6% are minority ethnic groups. Crossroads oversees an area from Drake to Allenspark. Ms. Greenawalt emphasized that the majority of their clients are employed in the community, not transient individuals as erroneously believed. Crossroads does not promote dependency, e.g. clients may receive a one-time $150.00 donation for rent/lodging, and funding does not include telephone or vehicle insurance. Administrator Klaphake reviewed past funding history which originated from revenue sharing and the County Human Services Agency. When this agency ceased, many municipalities, including Larimer County, opted to discontinue their contribution. However, Estes Park continued their support and the 1998 Budget includes a $10,000 contribution to Crossroads. The budget also contains $21,000 for the Food Tax Program-perhaps the community would be better served if the Town allocated a total of $31,000 (Crossroads contribution plus food tax budget) to Crossroads to meet the various needs of the community. A portion of foodstuffs are purchased from a non-profit food distribution center in Ft. Collins; remaining food items are purchased locally. The upcoming "Crop Walk" planned October 15~ is a 6.2 mile walk and Crossroads will receive a 4 share of all proceeds. Ms. Greenawalt requested food donations consist of "pantry staples." In summary, Ms. Greenawalt expressed her appreciation to the Town for current and future funding. Louise Olson, Crossroads volunteer, reported on the Welfare Reform Act amendment which Will significantly impact Crossroads as food stamps will be reduced by 20% by the year 2000. 1997 Advertising Report. Manager Marsh presented each Committee Member with the 1997-98 Program Book which includes six sections describing structure, three-tiered program strategy, support programs, and a comparative performance summary from 1987-1997. Television Ad. The fall and winter television ad on Channel -nd 14th 4 will run from October z through December on Thursdays through Sundays, two weeks on and one week off over a span of eleven weeks. A video was presented. It will run during CBS This Morning, First News, News 4 at 5, and Colorado Getaways, and News 4 This Morning. The theme is "More than you can do in a day, just a short drive away." The concept was developed by the Advertising Policy Committee, Manager Marsh, Videography and editing by Nick Molle', and voice-over by Sally Anderson. This ad campaign is intended to compliment current newspaper ads. Responding to why/how Channel 4 was selected, Manager Marsh confirmed that dhannel 4 had conducted a survey and, thus, had research available on Estes Park's target market. Conference Center - Update. Director Pickering reported on the Fall Conference/Civic Functions with attendee totals BRAC]FOADPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee - October 2, 1997 - Page 3 ranging from 120 to 2,000. The Center' s "Mission" is to fill the Center following the Scottish Festival; this goal has been accomplished. Local activities are used to fill-in vacancies. At a recent conference, 6-8 extra hotels were booked to house all conferees-this is a positive trend for the community. For the last two years, attendance has been slipping; however, the Conference Center is again increasing its numbers-the Fall conference market is strong. As of September, 1997, the Conference Center has 43 bookings. The first quarter report reflects the impact of the Holiday Inn remodeling project. Local residents are providing leads for regional/national conferences. Staff will participate in the new Resort Chamber Association and the Committee will receive regular updates. Telluride is planning a new facility which will be patterned after Estes Park's center. Keystone has announced they are doubling the size of their conference facility, and Vail's conference center is off the ballot. A brief discussion followed on the payoff of the Conference Center which will occur in ten years and that the Center is a revenue-producing agent. MUSEUM. The Institute of Museums and Library Services (IMLS), a federal agency, has awarded the Museum a $38,104 Conservation Project Support Grant. The matching grant will pay for upgrades to the collections storage area over the next two years, including museum-quality cabinetry, a new entryway, and collections re-housing materials. A total of 77 grants were awarded out of a field of 267. The Museum will match the grant with an HVAC system, facility study, and staff and volunteer time. As this was the fourth grant the Museum has received, IMLS has asked Director Kilsdonk to appear on a panel today at the American Association for State and Local History/Colorado-Wyoming Association of Museums annual meeting in Denver to offer advice on preparing grant applications. A small exhibit entitled "Museum Haunting in the Estes Valley" has been installed in the Public Library case for the month of October. The exhibit spotlights the area's non-profit museums. In recognition of National Arts and Humanities Month, October 31 will be a free day at the Museum. SPECIAL EVENTS. Rooftop Rodeo Membership. Director Hinze presented the 1997-98 Rooftop Rodeo Committee membership list, and the Committee recommends approval of the following members: Jo Adams Don Cunningham Mitch Brown Rick Dill Trudy Carra de Salero Bobbi Downing Carol Cuningham Paul Downing BRADFORD PUBLISHINGCO. RECORD OF PROCEEDINGS Community Development Committee - October 2, 1997 - Page 4 Debbie Holgorsen Kelly Sishc Chief Jenista Jill Smith Joyce Kitchen Karen Smith Dave McPhee Megan Smith Judy McPhee Spencer Smith Gary O'Connor Sue Thomas Vickie O'Connor Janelle Urista Scott Reutinger Paul Urista Bob Seifert Joan Van Horn Mary Jo Seifert Bonnie Watson Jo Adams will serve as President, Mary Jo Seifert as Vice President, and Trudy Carra de Salero as Secretary. Banner Regulations and Specifications. Director Hinze reported that the Hwy. 34/36 Intersection banner location has been successful and she requested Item #2 under Specifications be amended from "For Banner Location #2, banners may not exceed a maximum of 30'x3', or be at the discretion of the Special Events Director" to "For Banner Location #2, banners shall be 30'x3'." Administrator Klaphake explained that banner location #1 near the former Coffee Bar was intended as a pedestrian-oriented site, and location #2 as vehicular-oriented. In addition, the banner poles erected at Hwy. 7 during highway construction are no longer needed; if the poles were re-tooled, there could be a third site for banner to be displayed. The banner size would be narrower, but staff believes retrofitting could be accomplished at minimal expense. The Committee recommends approval of the banner amendment as requested, and directed staff to prepare a cost estimate for the Hwy. 7 site for the November Committee meeting. Carriage Association of American Agreement - Approval. The Committee reviewed an Agreement for September 16-20, 1998 for the Carriage Association of America. This new event is in conjunction with a conference at The Stanley Hotel. Approximately 250 participants are expected, who will bring 40-45 horse-drawn carriages and 100 horses Two driving tours and downtown parade are being planned, and all routes Will be reviewed by the Police Dept. The Committee recommends approval of the one-year Agreement as presented. Upcoming Events. The Annual Surprise Sale will be held October 11 and 12. The Jaycees are planning their Haunted House in the remodeled Exhibit Building in lieu of Barn W. There being no further business, Chairman Doylen adjourned the meeting at 9:16 a.m. Cf312-~ 0 - (Za,u, A.,2 r Vickie O'Connor, CMC/AA-, Town Clerk ~RADFOROPUBLISHING.0. RECORD OF PROCEEDINGS Light and Power Committee October 9, 1997 Committee: Chairman Hix, Trustees Baudek and Pauley Attending: All Also Attending: Ass't. Administrator Widmer, Light & Power Director Matzke, Clerk O'Connor Absent: None Chairman Hix called the meeting to order at 8:00 a.m. HIGHWAY 36 UNDERGROUND BORE - REQUEST TO AWARD CONTRACT. Director Matzke requested approval to award a contract to Estes Valley Electric to install the conduit under Highway 36 at a not- to-exceed cost of $5,601. The lift stations are located on the north side of Hwy. 36 east of the Fire Station and are fed from the south side of the highway from separate direct-buried, underground lines, one which is owned by the EVRPD, and the other owned by the EPSD. This line has failed several times this year. Staff is proposing a joint project to install a new line under the highway with sufficient capacity to feed both stations. The Dept. would install the cable in the new conduit. When complete, the Town will own and maintain the new line under the highway to a new junction box on the north side of the highway. The total cost is $6,252 which will be split equally between all three entities. The Committee recommends the Contract with Estes Valley Electric for $5,601 be awarded, with the total project cost of $6,252 being split equally between the Town, EVRPD, and the EPSD. UNDERGROUND CONVERSION IN STANLEY HISTORIC DISTRICT - REQUEST TO AWARD CONTRACT. Proposals have been received for the installation of 900' of 6" conduit in the Stanley Historic District from MacGregor Ave. east to the interior service road. The conduit will run parallel to an existing overhead .line which will be relocated underground in accordance with the Stanley Historic District Master Plan. A portion of this line passes through the proposed Mountain Creek Townhouse Project; the develpper will fund this portion of the underground project ($5,000 est.). The following bids were received: Drake Contractors, Inc. $10,800 Beau's Excavating 9,000 Staff is recommending Drake Contractors as they have the equipment necessary to do the job and is more experienced in installing primary conduit. The Committee recommends accepting the bid submitted by Drake Contractors for $10,800. REPORTS. Assistant Administrator Widmer briefed the Committee on Platte River Power Authority: (1) PRPA Solutions, the LLC created to market the sale of natural gas to private customers, has hired BRAC)FORD PUBLISHING Co. RECORD OF PROCEEDINGS Light and Power Committee - October 9, 1997 - Page 2 Anthony Cianflone as its Business Unit Manager. During the period December 1, 1996 through August 31, 1997 Solutions has sold $2.9 Million dollars' worth of natural gas to 40 customers, 39% of which was sold in the Denver metro area, 23% to the Windsor area (Kodak), and the remaining 38% to the Northern Front Range. Solutions is gaining experience in the competitive market. The Board of Managers is comprised of PRPA's utility directors, plus PRPA General Manager Michie. Enserco Energy is the natural gas provider. (2) The Town of Berthoud has been studying the municipalization of their electric system for some time, and their Town Board met September 1 and requested RFPs on how best to serve their town. Four firms responded: two investor-owned, PRPA and MEAN (Municipal Energy Association of Nebraska). PRPA and MEAN are the remaining finalists. PRPA is interested in serving Berthoud, and Loveland would manage their distribution system until Berthoud developed their own staff. A competitive energy price was quoted, however, the price is not as low as PRPA member municipalities. (3) The 1998 Budget is being reviewed, and it should be adopted at the next meeting in October. The budget total is $134.1 Million, slightly less than 1997. Major projects include a 7 megawatt turbine upgrade at the Rawhide Plant (the new design is guaranteed to produce a 7 megawatt increase) for $3.9 Million. â€¢ St Rawhide will be off-line May i for approximately 3 weeks. Tours will be available during the outage. A fiber optics project for Estes Park and Loveland is planned at a cost of $6.5 million. The Committee will receive a presentation on this project in the near future. The budget includes nine less employees. In 1992, PRPA employed 212 employees; in 1998, the total will be 166. The 46 employee decrease has been obtained primarily through attrition. In addition, PRPA discovered that by utilizing current technology as in the best power plants in the country, the number of employees could be reduced. PRPA has not had a purchased power rate increase since April, 1992, and none are planned in 1998, nor projected through 2000. PRPA is in a strong financial position; when retail wheeling occurs, PRPA is confident they will be able to compete. The Committee reviewed the Financial Report for August, 1997, and graphs for purchase power-demand, monthly energy purchases, year- to-date energy purchases, electric sales by month, year-to-date electric sales, and peak demand vs. billing demand for 1996 and 1997. Project Updates. Automatic Meter Reading Pilot Program: installed 20 meters in the Thunder Mountain area; staff is reading both electric and water meters remotely from the Marys Lake Substation. This is a landmark for this project which is working successfully. A team is looking into the project, and they will present a thorough report when completed. Hwy. 7 Streetlight Project: Streetlights are now working south to Golf Course Road. A November completion date is anticipated to complete this project. Two new streetlights will be installed with the new traffic signal at the corner of Manford Ave. and Hwy. 7. eRADFOROPUBLISHING CO. RECORD OF PROCEEDINGS Light and Power Committee - October 9, 1997 - Page 3 The Marys Lake Substation Project is underway: this PRPA project includes extending a second transmission feed to the substation. Excavation is complete, and next week, a mobile substation will be in place and all circuits will be transferred to the mobile unit during construction. This work Will necessitate some outages, however, staff will attempt to minimize them and notify K-ROCKY. Staff anticipates the project will be completed by the end of January. Work has been completed on the Marys Lake Road/NPS line. There being no further business, Chairman Hix adjourned the meeting at 8:45 a.m. Vickie O'Connor, CMC/AAE, Town Clerk ' IFADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Board of Adjustment October 7, 1997 Board: Chairman Pauley, Members Barker, Baudek, Newsom, Sager Attending: Chainnan Pauley, Members Baudek and Newsom Also Attending: Director Stamey and Secretary Botic Absent: Members Barker and Sager Chainnan Pauley called the meeting to order at 8:00 a.m. MINUTES The minutes of the September 9, 1997 meeting were accepted as presented. BI.OCK 9 AND 19, TRACT 1, TOWN OF ESTES PARK - GARTH MIJDGE/ APPLICANT - VARIANCE REQIJEST FROM SECTION 17.20.040.B.1.b and 17.20.60 C.1 OF THE MUNICIPAL CODE. Applicant is requesting two setback variances as follows: 1) North property line: required: 15', proposed: 10' 2) West property line: required: 15', proposed: 2'. Thomas Beck, Applicanfs representative, explained the building is currently commercial and residential just as it was when originally purchased. The residential area is only 600 sq. ft. and due to family needs, Applicant is requesting a variance to expand the dwelling unit. Applicant has given consideration to the building's existing location on the west, the 'service' alley and would like to allow for additional 'green space' on the east side. Along with the addition, a retaining wall will be constructed to address drainage concerns in the alley. Garth Mudge confinned his neighbor, Anthony Ricciardi's, willingness to work jointly to resolve the drainage issues. Mr. Beck explained how the improved drainage plan would operate (new 4' retaining wall, v-shaped paved alley to move water towards the stream). Director Stamey reviewed the background of this site, noting two setback variances will be required. Staff recommends approval conditional upon submittal of a drainage plan with the building permit application. There were no audience comments and no correspondence was received from adjacent neighbors. Recognizing that the size of the lot and configuration of the existing building present a practicable hardship, it was moved and seconded (Newsom/Baudek) the variances, as requested, to allow for expansion of the existing dwelling unit, be approved for Block 9 and 19, Tract 1, Town of Estes Park, 323 West Elkhorn Avenue, subject to the following condition, and it passed unanimously. â€¢ A drainage plan for this property shall be submitted with the building permit application. REEORIS - none. There being no further business, Chairman Pauley adjourned the meeting at 8:20 a.m. 74Â£Â£- 2 4. 9804-3 Roxanne S. Botic, Recording Secretary' 4 - A 4 i ~6 ~6 5, .al ' â€¢ 0.1 1 'ft Â£ 4 te'Mi ,Â· . 11 1 1 1 f ..4 ., ' R? A r 4 4 1 1 1 5 K y , .2 . '1 1. ..8 ; - ili i. f ./1 JE , 11 ~, - ~ 4/' 444 ir- . f 1.7 . 9 - 141 Â£ Ike R . 4, #t 1. m ... 9 1 ''Mi'/= 1.=--,===al--=~ 0 Eli i k' .* 41 k . -Ii.1./.-'/-~ ' 'I f, .4 4 4 4 <CE' r - i/1 11 1 A.1 - '. 1 r '22 ,~jUl' r t;â€¢j Â·Â· ~!it. '' .. 0, 4 /4 r l. N F!, :, A 3,3~11~ *22 .2 2 4 .1-d..'.......1.1- I : 1...... -%& -- R -1 - -1 2 .% D C 42 9 E- b .0 - -2 9 4 - Ca -2 0 b .2 0 .t -2 4 0 2 Ur b Â·t 0W k f k T m b O 2 2 en -2 U er 3 2 2/2 1 U .2 d 004 2 5 38 =04- U % 3 45 k 0 0 2 9 9 02 -8 3 2 3 # Â·g 3 T E w 0 0 W -N b 2 - - 0 = 4*4 E * k--k 2 t.4 C -12.=Ck Â© =.0 2 E =r=Â£2 O V A W O) .h - 4 W 0 3 4 60 = tr.4 + = 2 ~ 6 k k 0- 5-Sk =22.@ 44 .- .- 4 - - & = liz d KE -2 & 4 4 2, 2 5 R 5 4 9 F & 6 8 0 a C = ~ 0-3 0, i. 6 4 5 4 54 54 5 4 Cy 4 when the projects are pa ~ tr: will be collected, because the taxes end ,, an services housed under one roo which you own. In addition hief.Judge, extra afl security, ntal costs for qffices scattered throughout the area are ce, travel time, and duplicate equipment. much less is this proposal compared to 1996? re been tried for sm 11 claims. However, as fo uoistdold 341 Salopuntu UO!11)15!231 oAtou Uottl gum 1311)q sawl Isalalu! pUD '014411 1340 3SDI.tou! *0 11!Al Elsol Bu!Pling 1 unld 341 UOUDAOU31 3Snollunoo }St)1 341 3014!s s.toaK LZ uaaq inaK 341 01 sasn sainiodioout su!1103 72< u! 3 freallentlÂ¥ Asked Ouestions expense of systems such computer, related 41 133144 01 Slinf asnoqunoo s, 0Â§6 I ino sa!111!onf 30!lsnf 31 ight/weekend court? unty office buildings in oveland wi 4d UIa ual[0 31% SUI00.Ii.In03 341 J! s U SUI33Â§ gUIll 341 fo %06 inoqi, palnpalps ail) Aunoo dautpol u! 9141 pun Jinuttll 1501 341 JD Pal}JaS 3119 S.SDO 314,los )*33?k OAA. lou 3.40 'Sls00 411!in pu quotsuD X. 105 30Â¤ds 10 1 and medicine be taxed? do this some other time? oid u! 410Â£57 D s! 1.!Df KlunoD -papgau sn aoods '00*5-Â£6* 1100 933;unlod 01 10 'uo!#DUUÂ°fu! 11}uo!1!PPD ioi Lunst)3.Ii '331)1]t'Al tmmk'dnâ„¢) suamE) 3311!Unuo) Imf pun asnotiuno) 4 mfpwd are at a 28-year historic low. Lpuudxa o; aiqu aq sall![!39 together nearly 30% Why not rent? 41 lof Kldtua wooilino:) 341 s,Al)31 VOTE YES ON LA, 1-B COURTHOUSE & JAIL I i 442# 16 9 0 8 8 R. 4 W 360 4 ze ike 5:*cm= = ur 4222 i Mt; 02 / m it - = a N g V â‚¬ C - 3 a = E 4 4 14% m b =E 22 W WA. BE A t Et g 16 lEe % 00 L/$ tz=* A.%*IF-1 2 4 41@ 0 1 U E u e E .E t 00 04 , m P 6 - r,1 0== 0 + ger= Â©2 %2 1 4 4< * E E E E RE *m: 12 2 2 22 3 * - V ./.-/- -4 00 0 12Nfl No q, U DAM-52 ZUM 4 INCE' < < 22 4 . .0 2 E a Z b.-1 a k.( Â© i X E M a c/) W Â»Â·1 UD t E- E- c/) W Ad * W 4 0 U O X .0 m U Â·; 'w '4 //IR 0 00, M 0 U 6. - E '15 E ~71? O 1 fr; f **** .Ck k HIDAITI XVI XVI SWIVS Â§! uo!Â§uedxa uoI|A~ and OIS UO Â§)[133 r S.leal LI Jo Joue'Bq $ UO Â§'U.3 1/1 1 -tuado lunuuD UD S! uo!11!u, FE 0111) lh290 - .leak lad/uo!11!U[ AS LAR MER COUNTY RESIDENTS, WE ARE RESPONS BLE FOR PROVIDING MMITTE SSROOTS A REASONABLE PLAN 1 3.18 52 OU Â§15,4 1 5 1 uuq, $ su![[00 *JIQi u! Spafold xe, 341 '.10J Pled ase 341 -loJ sdoip 01 S O.Ip (9/01 10 9 H-I anssl SJU.3 Z/I I 01 Jo L/1 01 9/1) aseq (.maK 40113 uountfu! 4 11& asualoul mat puD #soo aounuatult)IN Â¥ uo! 1 uoisued,Â£1 1!111' MANDAT THE QUESTION IS CI IZENS GROUP, SUPPORT A NEW COURTHOUSE AND EXPANDED JAIL FOR PROVIDING COURTHOUSE ANDJAIL SPACE, BY LAW, REQUIRES FINDING AN CHANGES FRO OPOSAL ALTERNATIVE REVENUE SOURCE BECAUSE THE COUNTY'S BUDGET IS NOT LARGE ENOUGH. FUNDING THESE PROJECTS FROM THE CURRENT COUNTY BUDGET WOULD REQUIRE A REDUCTION IN PROGRAMS AND SERVICE LEVELS. HERE ARE OUR RECOMMENDATIONS: WE BELIEVE A SALES TAX IS THE REASONABLE WAY TO GO. asnoquno) lua.un asnoquno) AL (uoll'!w 97% ) Â§3311[3Â§ (000'~09Â£ rroidde ipm sa:HUO A'unoi) spca ag) allk pUBigAO 1 u, 53 jaft).Id uopued,q Her - uo,11!UI 31$ TAX WHEN BUILDING uo!!HIII t'St'$ = IE101 uo lili Et$ = Ieloi RESOLUTION NO. URGING VOTER SUPPORT FOR THE FUNDING OF THE LARIMER COUNTY JUSTICE CENTER WHEREAS; in November, 1996, Larimer County (the "County") sought voter approval of a sales and use tax to fund the development of new judicial law enforcement and public safety facilities, which proposal was rejected by the voters; and WHEREAS, the County has restructured the ballot question to be presented to the voters with regard to this issue and has placed on the November 4, 1997 ballot two separate proposals which, if approved by the voters, would provide funding for the construction of a new County courthouse and related parking facilities in Fort Collins, new courthouse facilities in Loveland, and the expansion of the Larimer County Detention Center; and WHEREAS, the Board of Trustees believes that the passage of both of the Larimer County ballot proposals is in the best interests of the residents of the Town of Estes' Park; and WHEREAS, while recognizing that the proposed new County facilities are necessary to meet a pressing public need, the Board of Trustees believes that the increasing need for such facilities is created largely by the rapid and substantial growth in population that the County has experienced over recent years, which growth is anticipated to continue and increase in the foreseeable future. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, as follows: 1. That the Board of Trustees supports and endorses the improvement of public safety in Larimer County by the construction of new judicial facilities, the expansion of the Larimer County Detention Center, and the construction of a Loveland Courts Building so as to better serve the needs of current and future residents of Larimer County. Passed and adopted at a regular meeting held on the day of , 1997. ADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee August 28, 1997 Committee: Chairman Doylen, Trustees Barker and Hix Attending: All Also Attending: Town Administrator Klaphake,' Public Works Director Linnane, Facilities Manager Sievers, Deputy Clerk Kuehl Absent: None Chairman Doylen called the meeting to order at 8:10 a.m. FALL RIVER LN. ROAD IMPROVEMENT - REQUEST APPROVAL OF REIMBURSEMENT ~' 4~ AGREEMENT IF PROJECT IS APPROVED FOR 1998 Director Linnane explained a 900' section on Fall River Ln. was never paved but is maintained by the Town. In 1981 the Town and developer entered into an Improvement Covenant and Hold Harmless Agreement which states that the owners of lots abutting this area are responsible to the Town for the cost of paving, prorated on the basis of street frontage, and that the Town shall be entitled to recover all costs of enforcing this covenant including attorney and court fees. Director Stamey noted that this subdivision was developed prior to improvement guarantees. Director Linnane requested that this project be budgeted for 1998, that the owners be required to sign a Reimbursement Agreement upon submittal of a building permit, and that building permits be held until this Agreement is finalized. Linnane also requested that the owner of Lot 1, though it does not abut this area, was not assessed when other portions of Fall River Ln. were paved and should be included in this asse-ssment. Administrator Klaphake questioned the legality of the Improvement Covenant and the inclusion of Lot 1 in this assessment, and requested a legal opinion from the Town Attorney. The Committee recommends paving of 900' on Fall River Ln. be budgeted for 1998, that the Town Attorney provide a legal opinion on the 1981 Improvement Covenant,-and that building permits be held until the September 9 Town Board meeting when the Agreement and the legal opinion will be presented to the Town Board. ROCKY ; MOUNTAIN NAT/ONAL PARK ' 11 1 11 1 1 11 1 11, , 1 1 EL-O 4 1 , B :r. 4. b..196 1 0 0 0 0 1 ..--+*. .5 .4 11 1 11 1 1 FALL 11 1 1 RIVER 1 1 -EVE-t 1 1 1 ROAD 1 1. 1 5, A 1 -1 440- , 1 60 | 1 . . 1 1 1 . -- 1 I - I- - -- - - 1 Iii 1, 9 1 Ill 1 1 4<< 4 32 ADDITION \ 6 tvER ; 4 -- W/LSON A 4/ 3 54 , SIt JAMES 0 -sus. ~ I -- 111 1 -' 1 SUB. Ill . 0 2 IOOTH MUSUI. 53 , : '11 3'e 12 7 1 , 34 38 2 , ;20 8 I,7 56 A 'll Y â€¢0, 8>'AA 01 E O 9 28 12 A 101 1 1 .1 1~ATE- il â€¢ - 11 /8 1 1 1 2 / IL-J 1 1 DEE /2 SEYBOL 1, "1 " 1 '51/3 2 /0 4 Il 2 (23 /1 r1 - - b- -1 . 021 CRE Sum. 0 1. 1 1 â€ž 4 -- 11 1 0-, . 14 1 ../ 9 1 I sve e 4 " L-J <~~05~3 2'?1 'Cl 241 1 8.13.12 , 6 25 zâ€¢ 1 (( â€¢ 26 1 27 - 1 A â‚¬ 9 3, 4 1 11 I iS 10 4*KI_- i A 29 . z ,S. 34 BUS/N L 1- 1, W. 3 <76 3, 7 tr .. e.9,9 ~ FAR l 3 F 34 7 1 1. ELKHORN CLUB zo 1 \ 35 2/ 6 . f BE~ RIVER 4 Q 22 25 E TA-ES 34 24 6 R 23 ELKHORN 32 . TOWN t I 41 ,%0 33 26 PROP. 27 ADDITION 0~.0. 20 2' 33 0 14 G'n MAÂ·ret 30 1 0 A 12 - 1 â€¢ al O -1-b 11 3 ks.i'u.ACIÂ» 1 1 3 2,0 I SALLIE RESul. ' MISc. P,A,046,2 + 1 - I 506*AAÂ·De : 15, 004 ; 'C~hi,3620<'41*157. : 4,40 J 3 -11. F %11000 4 1 1 c 1 1 . 1 \, <1-14 1 141 \ 1 5 1 k. ~ p f ~000>~ ' \EKÂ» ~ 1 I n, \ L'-1/ Il i i Â£ 11 '. \ / hM ~>. i Â£ A "/utr-Â·pt:crr , 112 - - -,=~*.= RANGE 1 I VIEW 7 / \ \\\ , Pk U , 43 - -EL S 11><L / li \2--3/ 2 ihibfr rt --i. 3Â¢'i 14 \ i 1-1 32 \A TERMINALS~ 4~*-. GREGORY A. WBITE Attorney at Law 1423 West 29~11 Street Loveland, CO 80538 (970) 667-5310 (970) 667-2527 Fax September 23, 1997 Mr. Bill Linnane Public Works Director P.O. Box 1200 Estes Park, CO 80517 Dear Bill: You have requested a written opinion concerning certain matters involving the Fall River Lane road improvement project. In reaching the following conclusions I have reviewed the Improvement Covenant and Hold Harmless Agreement dated January 27, 1991 executed by the Congressional Corporation. 1. How are the road improvement costs to be divided? The Agreement provides that in the event some lots are separately owned, (which I assume for the purpose of this opinion) the costs shall be prorated among the owners ofthe lots on the basis of street frontage of the lots abutting said improvements. Your cost assessment estimate accompanying your request is the proper way to assess the costs. 2. How can collection of these costs be enforced? The Improvement Covenant and Hold Harmless Agreement provides that the obligation to pay for street improvements runs with the real property. As such, it is the legal obligation of the property owner at the time of the installation ofthe street improvement. However, the Agreement does not provide an assessment procedure for collection of the costs such as an automatic lien against the property. However, the Agreement does provide for reasonable attorney's fees and court costs for the Town in enforcing the Agreement if an owner does not pay the appropriate charges. The following addresses several suggestions for collection of the required amounts. A. Improved Properties. There are three of the lots upon which residences have been constructed. It is my suggestion that a letter should be sent to those owners indicating the Town has decided to improve Fall River Lane pursuant to the terms and conditions of the Agreement. The letter should inform the home owner of the anticipated costs for the individual property and state that upon final completion and determination of the pro rata costs, payment will be expected by the Town. In the event the home owner does not pay as requested, the Town can file a legal action in county court requesting a judgment for the amount of the street improvement plus reasonable attorney's fees and court costs. Upon receiving judgment for the appropriate amount, the Town then can place a lien upon the property. It is my assumption that given an opportunity to pay prior to going to court and the fact that the amount clearly is due under the terms and conditions of the Agreement, the home owners will pay as requested. B. Unimproved Lots. Prior to construction a letter should be sent to all the owners of the unimproved lots informing them that they have the option ofpaying the prorated sum for their lot upon completion, or they can elect to have that amount deferred until such time as a building permit is issued. In order to give any subsequent owner of any lot notice ofthis option, the owner will be required to execute a further covenant setting forth this option and have that covenant recorded in the county records. That will insure that any perspective purchaser of a lot will be informed of the obligation that has not been paid. I would also suggest that there be some ultimate date, such as five years, on which the amount must be paid even though a building permit has not been applied for by that date. C. Failure to Pay. If a lot owner, either improved or unimproved, fails to pay the prorated share of the improvement costs when due, the Town then would have to file a lawsuit asking forjudgment in that amount plus interest, attorney's fees and court costs. Please note that the Town is entitled to attorney's fees and court costs pursuant to the terms ofthe Agreement. Upon receipt of ajudgment the Town then can file that judgment as a lien against the property and proceed to collect either at the Building Permit phase, sale of the property, or its own foreclosure of the Town's lien. 3. Does the owner of Lot #1 bear any responsibility for payment of this new improvement? Fall River Lane has previously been improved from Highway 34 to the southwest corner ofLot #6. Said improvement was paid for by the developers ofBooth Re-subdivision as part ofthat development process. The Agreement provides that the cost shall be prorated among the owners of the lots on the basis of street frontage ofthe lots abutting said improvements. Lot #1 does not abut the proposed improvements, therefore Lot #1 is not responsible for any cost of the new street improvement. The developers ofBooth Re- subdivision paid for the Lot #1 obligation at the time ofthe development ofthat subdivision. Also, the same provision of the Agreement would apply to that portion of Fall River Lane abutting Lot #6 which was improved at the time ofthe Booth Re-subdivision. Ifyou need anything further, ~lease do not hesitate to give me a call. Vdry truly yours, I Q ~L 51 White, Esq. GAW/bv cc: Gary Klaphake ~ .- . I 4UU(Lit . lum M'li LU l'it 1,0 u 1 li COUNTY OF LARIMER STATE OF COLORADO 4/. . a . . 1 IMPROVE]en' COVENANT AND HOLD IIARMLESS AGREEMENr , . WHEREAS, the undersigned, The Congressional Corporation, being the owner of all the land more fully described herein, and WHEREAS, the undersigned is in the process of presenting an Amended Plat of said land to the Town of Estes Park, and WHEREAS, as a condition upon which said Amended Plat will be accepted and approved by the Town of Estes Park, the Town of Estes Park is requiring that this Improvement Covenant and Hold Iiarmless Agreement be executed by the undersigned. NOW, THEREFORE, in consideration of the aforementioned premises, the undersigned covenants and agrees as follows: 1. The undersigned, The Congressional Corporation, is the owner ~ of all the land within the boundaries of the "Amended Plat of Lots i 10, 11, 12, 13, 14, 15, 16, and 17, and portions of Lots 1, 6, 8, i , and 9, Elkhorn Estates Subdivision, Town of Estes Park, Colorado. ; I 2. As a condition of the approval of the Amended Plat by the ; 1 Town of Estes Park, that The Congressional Corp., or any subsequent & Â· owner or owners of said property or any lots thereof, shall be and paving, street improvements, and/or utilities, as required by ; responsible to the Town of Estes Park for the cost of the installation ! !1 Title 16 of the Municipal Code of the Town of Estes Park. The under- ~ H signed or any subsequent owner of the property of any lots thereof, | agrees to pay for such inprovements when said improvements are required 1 A due to the development of the subject property. It shall be the I decision of the Tam of Estes Park as to when said improvememts 1 ~ are required. In the event that same lots are separately owned . | , at the time the improvements are installed, the cost shall be prorated . amoung the owners of the lots on the basis of street frontage of the lots abutting said improvements.. In the event the undersigned or any subsequent owner of any 1 if the aforanentioned property fails to pay for the aforementioned I improvements, the Town of Estes Park shall be entitiled to recover i from said owner all costs of enforcing this covenant including ~ <reasonable attorney fees and Court costs. 1 3. The undersigned and any subsequent owner of Lot 12 of the ~ Amended Plat of Lots 10, 11, 12, 13, 14, 15, 16, and 17, and portions 1 of Ints 1,6,8, and 9, Elkhorn Estates Subdivision, also agrees ! to hold the Town of Estes Park harmless fran any damage incurred i to .the structure located on Lot 12 that is the result of slippage 6 or dislodgement of any of the fill material used in the relocation ! of Fall River Lane. Â· i l. 1-2 .. Â·1 I V W U 1 . 4. This covenant and hold harmless agreement shall be binding b 3 upon the undersigned, The Congressional Corp., its heirs, personal : representatives, successors and assigns. This covenant and hold harmless agreement shall also bc binding upon any subsequent owner of any of the property described herein, and shall be a covenant that runs with the aforementioned real property. 4.0 ti'44Â·. Dated this 17'~- day of 1- , 1981 U 1.1 2.144.Et?,247::.9932.... THE CONGRESSIONAL CORPORATION 4%%94.4 -':*?191'<i.,: . n j,4,;,NiAN L 7 " 2 ' 1' (44~A-4/Â«--I--*4- '11...'1# f' - M -, 6.i,41171* 1 .0-:' 1. 1 4 8?14Â·:' Â·Â·,- 1 1 1.;13'~'~t R& 211;,~3tLÂ¢5(:Â·,i'. Arthur C. Hyde, President (/~ hfillÂ»- 4*:iÂ·*iÂ¢.3,Â·Â·Â· SrATE OF ~Â·~'9(&'"#Â· ~44%%3" SS. COUNTY OF'kkaly".Â«N ~ ibscribed and sworn to before me this 2~ty of ~6,ywA*,-00, 1981, by Arthur C. Hyde, President of u,The Congressional Corporation. WITNESS my hand and official seal. q My ccumission expires: Qu# 7 f :481 U h lj 03IA,- 42-u.* 1; l U Notary Public H li 11 11 1-3 9/30/97 ejDTLELA KA '.tjjt<Aâ€ž\ _â€ž.._.*29-_- A--lps./7-% 4,1*%1.I_ --ef.rlf/1-ATE._- _ -__.___ .__ -_36~.- .0-%-aod *RnÂ«1954 -2-0*yJA-s~-_1*15?K.09â‚¬34ej-r- Ek-021--Ase ' l- 0-T- -( L.E) -0- 4. _ -- 0 6 05.1-o _._4 8 3 /, 544 8 6 5.3.1 - ___ . .._(,4-9_9_ --- - - ----- -911â‚¬. 94.9 8 - 6.35 OIl- 10 1 94.00 144.96 8.11 2, 4 2.7 1 1- 1 5-9.55 9.of 1 893 1 1 3 I -3 8. 91 -1.*5- 2,571 /4 1 10.6 9 1 *.50 '59 3-Â© 1 /5 ito. 13 9.26 4 6 50 34 197-,30 10,33 3,304 11 2 99.11 1 6123 %43.4 *5 9- 1,1 0 5,3 5 Â£ 7 C 00 7,) 11 ... I..' t I. ADFORD PUBLISHING CO. RECORD-OF PROCEEDINGS- .. . . I / Public Works Committee July 24, 1997 Committee: Chairman Doylen, Trustees Barker and Hix Attending: Chairman Doylen, Trustee Hix Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Water Supt. Goehring, Const. Manager Sievers, Ass't. Street Supt. Johnson, Clerk O'Connor Absent: Trustee Barker i /5 BIG HORN DRIVE WATER LINE - APPROVAL OF SCOPE OF SERVICES AND BIDDING PROCEDURE. Directar Linnane reported that approximately 700' of steel v 8" water main will be replaced with a 12" line at the upper i portion of Big Horn Dr. This site is a maintenance problem ~ area. RMC .has submitted a scope of services in the amount of $7,270. Total construction coit, including repairing the road, is estimated at $51,400. In addition,, staff is.negotiating With Kearney & Co. to reach an acceptable unit price, that matches or is comparable to the 1996 unit price. If negotiations are not successful, this project would be bid out with the results being returned to the Committee for additional review. The Committee recommends approval of RMC's Scope of Services in the amount of $7,270, authorizing staff to continue negotiations with Kearney for the unit pricing. Should negotiations fail, staff is authorized - to solicit bids. Staff was directed .to' contact other utility agencies to determine whether there is mutual gain in performing any of their work in this area during the same construction period. ' .,1 1 . I. ' . 3 . - b Â»t, 0/ CSâ€¢Jb i -1.-11 -- < - '25* 15 = 11. t. ' - 1 'I ' IAN . 4 i ....1,/ 1 " p ir ' 94 / i I . - tk , . ./1- 4% .1 ...'r-~--1---1 -4 1 X =1 1- .1 ...1- Iii i . I ...1 'lk P ..--.. vi .. ,-4-- :==r-=Â»r -- ; 1 Â» 4. .. . 1 1 .0 .. 9 + 1-'a, ., , STANÂ·LiE Y F * ALPfu- 7 0 0. -7 ,\ 31 ~ 1 - Â·, Â·Â· 37.\ iLl 1 " 111 -ro a E ,-' 1 BLACK' " r, 14 . . .- . 2-ef'-Â«-tB) , .0 4. CANYON " 1 - . -- 1 ~ 7 1 L... 11 ,, .. 1 '0 : .1 - .. 2 L- Il f -1. 01 0 I ,; :1 MEâ€¢G,â€¢ .T S /Ill \ .1 1 1 .. . 1 . 440. 1 4 \ Hill.g '* 2, ' 1 1, 1 '. . r 1. 11 â€¢furâ€¢s &39-0 ;:.'-:4 1.'*.. , .' Â·...re..1._ ' " ' 1 3 :,r i ./ I, H i..( ./f,I/'.-- ; ,â€¢ 1 . â‚¬. 1.L :Â· jÂ»4;frr~ -. 2 'ic- G 'Â¢-9WK ..:1 /1,1.// 7-I .,0 . 1 --I-- . .0. h . , \57'.N..[ 1. 1 -A - 01 - Â· 1: 1~99'01â‚¬994.F,12 I, - 1 . u AL'- 5( C.Z.C ' =-#w -7: 46~Â¥-19,5'22..f'F..it..3....,-- - 9 - f.25 /--'-FUJ-y- 1- n UÂ·Â·- i ...,\;*/ t. s ' ~E~ 1 . i . 1 4. -'' : 5.1,461./ ~~017,CN . 7,Â®tuarlat&223 . I. ....S. - 6 , ..Â· 4 Â·,â€¢ '-LLDÂ·Â© 10----- ' i r /.i. 'al'd /LB * :.4.: 'l/' 7..Eff " ** . i 3 - *-7./ :' .1Â·. , v. z.'g :kA: -,f; S--5 . 1 20 4 44 . .1 .2 . - u : -2,5:. 2/ 0":Â£ 21:-L-~>.__--- 1 : ., 12 -- -73\,/ ill.y.... K 1 1-1 *14.1,17Â« . 1. , in/*Lit-~ . ~ ---7 . 1 , ..9.-1 3, 12.f .i:'' 14,4 l; . lf- Â· 0----. r-4 -~7:-:.-:. .-*4â‚¬:,prif~&-=-- .ir *.-1*.I- ' - '.: 1%92\ 11 1 i..' 6---lg-J> .1==1 Â·Â· Â· 4 Â· 2. foft 'd:A.!2 t: 4 2:14..s 4-r-3Â»:i.Â¥ 5ARd . 2,2 - 4.. 4. --lith : a i.*.:12,&6Â£'.-<1; - v, - I ' 1 -.-cljd/*4./4:*- ~41:9ngf~''~ -3*9M/RE4ft/:r...25+5&-' **0:1't >i % ,;4 . :.D . IS I.â€¢I l' IZC.â€¢â€¢â€¢I, - , I.. --'.-IG3.,12?42:84Â«71 j ..'.\ke:...21-~~ ~1Â£132.-3'I.,tz_-5-- $'. r. I .. 1 , . ; . .31 -I ...., i.' - -- r ' drf.,r---1 I .C,3.4 â€¢t '.1 Â· 1 '1/23./. - N *. -- . 1." 'Â©N./ . v 4 . - /0 '' ~2Â·.< i Â· 1 ~ ;p Â· 4. 2419 . ..1- ..Â· â€¢'/â€¢â€¢ 7.0.â€¢0â€¢. r . f...0 1 j â€ž .4. ---.8Â£ , u V 1 1-: q':' '-Â·A Â· 4. :... 'r'AA .....f...bl ... I r i#-;tl"!'101â€¢443#:t 851<Lf .: I 7..11 r.1..,4-- -1 '5.--b-,i'&<f~.,~F~ 3 , ft ... 9%4 1 . Â·luti:fEAE'*li{. julÂ»Â»Â»tÂ«ut:*7Â¢421;*A E ,. 1,oky:64 ..1 X'Â«,39. ~MI . 1_'- ~Mt ,.â€¢ ----.......... Xt. 2 , 0- .... L/)5.11 Uli# 8 ./ 'i 1.sil J~D*=giteNN'Â·b!, Â«74 ., I - 1...SN S'. :r n, 92; /ir..: , 0.4.3 rl- .*â€žr -1.4~ r - 1 A " E . . - 3 e Th>. 1 IN< u.â€¢,Â·v\Y 1- /77F~t .. %440.- Ti#) --- : 2-1'e-l /&:*> 4%20.- 1 i I f- -*I--Xhil v " :fe'V V.'. U. ADDI'.0. . â€¢ 11. . .. I , .F 'sun: 2: ' C rd**43(2221,1 - ..,r r , .., -., 6,-g\U |~:,C:)[32-ruu, 7 - " i\24.1.1 lig~bÂ¥-- ' .1/ I â€¢11" *1:1 IL>,4 , ' 1 V ... ... 0, r .. -.~,C, _/Lri,-1,7- 6 i i , r- 0 ..tit!?9, e-1 1-LF" F b ' - 1 f.1 4 35::P~=: , Â· Â·Â·?i ;2 4,- - 1 0, . 0 -4 ..1 -1 N "IN : ~ . y...~.A l u...... " : ''26 - /5....1.1 , E \ ./ 23130 :w-vrl 1 1-,*LE R.<>33 36 itÂ· I c Â· 1./ 3613/ as;..*1,0.1.1!,~v;Â·<1~623>~Â·. .1 Â·Â·Â·1 Â·. 11~ '~~ "It :50': hk~i- 0.,0. I ' , A EIrr i ~ 1 . . 4 . 0 Â·p -irrwd-7 V wOOD .Â·~ 2409" 14â€¢1 -,/-:Ii, Ct Â·0â€¢14**+U~ :80:21'. b,114. 3 ./ Â· 1 't a , 1. 4. , ROCKY-MOUNTAIN CONSLS. TANTS, INC. gmc 237 Sc,Uth St. Vtort Estes Park, CO 805 1 7 (970) 086-2458 Mel'o <303) 825-8233 Fox (970) 566-2459 Cdoberd:0199 7 Bill bnrlane Town of Estei Park P.O. Box 1200 Estes Park, CO 8051 7 RE.:997 870-Hefri DriOe WaterÂ·Looping-Pboject Dear Bill: Please firld enclosed the oid tabulations for the 1997 Big Horn Dnve Water Looping ircject. 1-he Did opening was heid 7 Septernber 19,1997 at i 0:00 A.M, at the olice of Rocky Mountain Consultants. Inc. (RMC), Two bids wei-2 received. The results ..re as follows: COMPA.fyI 8!Qi 1- Kitchen & Company $92.902.00 2. Weinland Col,~ruction. Iric. $;0:.656.25 Enzineer 7 Etin,ate 390.675.00 Unit price extensions for all bidders las been verified. There has been no apparent irregular kiss ic, the bic proc.P.ss. We recommend awatÂ·ding the coristruction contract to Kitchen & Company for $92,902.CO The Engineer's kimate of $90,675.00 listed above differs from the Engineer s Esbrnate gken at the onset ef desigr on july 2., 1997 brtne 1997 6â‚¬ Horn Dr-Ne Water LoopIng Project for the followirik reason. At the start of the design Drocess, the belief was that the maiority Of the water line would be able to remain outside of the asphalt. -toweÂ·.er, once design neared completion, tlle nlost practicallocation of the water line was determined to lie within the t'oadway for tne rriajorily Of the length of the project. Ints scenario is s:milar te the East Riverside Drive 12' Water Main Exter dion project (RMC,/ob .No. 9- - 02.23.06.70Â£3. Subsequently, the quantity of asphalt as well as the unit price for the I 2" Class 52 ductile iron pipe inaÂ·easec. A couple of other initially unaccounted for items indude a new fire hydrant assembly and a 1" asphalt overlay. An demized list of the unaccounted bid items is included below: UNACCOUNTED , Firtal EAg,rzer'c Extrna:e [9/221)7) 590.675 80 ITEMSÂ· Initial Eng,neer's bt,niate (70'21 9 71 $5 i,ACQ 1 I Dheepancy 539,275 F,re Hydrant Remod & Aliembly S 1.750 Pcthole Sewer Service S 'Â·250 SDR]5 PVC Enca~cinent $ 1.200 8': Clas: 52 D.I.P. $ 2.100 [ 2' Clare Valve $ 1.300 8' Gate Valve $ 800 Aphalt Curb S 2.200 Atchalt Patch Adjustrnent 511,275 12- Clas; 52 D. I.P. Adiziument 5 14,000 MoblizatiOn AdhistmeÂ·it 11700 Total $39.275 - Ima! .5/125Â£/LE 'S 0 Di-Eeretice < I. ccur, CY 11rl:2131-El CC<llcâ€¢ Wf - CIVIL AND ENVIRONMENTAL ENGINEERING . PLANN:NG IO-d gue=:Lnsuoo u,-e:,unoW EMOON VED:60 Â£6-80-100 098 *gogoo gEl %Â¤%222%%%@Â¢20 - 0 ~1 5. M - M ,_ Â·r *Â· - - &2 - 64 6 5 Ed 211 O 1 1 %,4 - * .A k- g W g 6rl r. 2~% 6 2 2 ~0 8 2 n ~ 8 2 2 5 8 P..8 u' 2 Â§ 9 Â¢ 2 2 -r - f 9% i 6/Sal 1 M - l. 44 - - 2 2 2 - 3 + UJ O 0 0 0 AW Q 8 8 8 0 8 21 X M 6 6 9 g 8 8 2 8 M B 4 9 2 9 m n Ett 04 Sci ate# a #22 - 2 &22 000 - $ OU}- ecleul 6*U o o o 0 8 888 8 8 2 988 8 O 000 2Â» 8 m 2 % 0 M Â·t 1/3/& i Ef+ L a O 1- 2 2 5 - 0 2 - - - - D 8 8 8 8 8 8 8 S 8 8 8 8 8 8 O 0 0 012 0 obig adaami a 3 2 2 1 2 St 0 0 888 8 8 2 R - 2 2 - .A -90-- wl--4/,0 -egg In C. 7 - - M 7 ,u-U:<<C< U: C CS < Lâ‚¬ < 4 8 5 11 J J J LU W J 1. W ,_ p U.1 J Lu W UJ Z6 =Z 9 5 9 w g 0 ZZ Z A 1- w 32 RH f f E~ 2 2 Â£ E 0 0 W Â£7 5, < i 3123 r * 47 go MEAWAM* 23 52 60< 210/ el - N '1 7 M L CO B - â‚¬O-d luel-Lnsuoo u!.elunc>W &>130ht Â¥**:60 Â£6-80-1-00 ENGINEERS ESTIMATE ND CON5TRUCT 00 9 00 01 1 g}inD 11VHdSÂ¥ 9 1 0059 00 9% AÂ¥-183,%O 1.le-ld;/ 1 1 KZ 999'101$ 00'Z06'Z6$ 00â‚¬/.9006$ 133(Obld 1V1e1 COPPER SERVICE $4.275.00 00'005.8 00005'8 00'05Zi 1997 BIG HORN DRIVE WATER LOOPING PROJECT ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE MOBILIZATION $5.950.00 I 2 CLASS 52 D.I P. 7 $75.00 8- CLASS 52 D I.P $70.00 $1,300.00 $800.00 & SERVICE $550.00 00 0051 00 000 TS SCHEDULE 331,\%!35 91989 31041Od 01 1NJWBSVON OAd SEWOS I I 1Â·ID rd 11Â¥HdSY E . TOWN BOARD MEETING OCTOBER 14, 1997 Action Item #4 - Highway 7 Miscellaneous Work Proj ects - Public Works Director Linnane will have a verbal report. 1 ...0/0.0 P...1Â§'ING CO RECORD OF PROCEEDINGS Planning Commission - March 18, 1997 Page 2 2.b. Amended Plat of Lots 1 and 2. Lee and_Alps Addition_and of the Amended Plat of Lots 5A and 9, Prospect Village Subdivision. Lynn W. Kinnie and Town of Estes Park/Applicant. Director Stamey stated the Applicant has two requests before the Board and the Agenda would be revised to discuss the Special Review application following the Amended Plat. This proposed subdivision would result in: 1) the two lots north of the Big Thompson River being combined into one lot, 2) dedication of a 10' wide pedestrian access easement along the south side .f Lot lA, 3) 50' radius at the NE corner of Lot lA which could be available for future Highway 36/Crags Drive intersection improvements and 4) former Outlot A transferred from the Town to Kinnie with the existing 30, wide public access easement being retained and an additional access easement being granted from this 30' easement to Lot EA. Mr. Stamey reviewed the staff report noting Plat and application information needs to be modified and the future highway R-0-W on Lot lA would need to be dedicated with this Plat. Applicant's representative, Bill Van Horn, stated they will comply with the street dedication after a field visit/determination. Director Stamey stated an easement paralleling Highway 36 should be granted for potential Highway construction. Mr. Van Horn requested a reverter clause on the easement if it is not needed. Town Attorney White suggested all buildings except encroaching buildings be removed from the Plat for easier readability. It was moved and seconded (A. Hix/Brown) the Amended Plat of Lots 1 and 2, Lee and Alps Addition and the Amended Plat of Lots 5A and 9, Prospect Village Subdivision, be favorably recommended to the Board of Trustees subject to the following, and it passed unanimously. 1. Plat Information â€¢ Add 100 Year floodplain. 0 Label pedestrian easements as 'public access easement'. â€¢ Dimensional information and some of the graphic labeling be enhanced for better readability. 2. Application Information 0 The Lot information on the Application and Statement of Intent shall be revised to reflect this Plat. 3. Provide a copy of Maintenance Agreement prior to Town Board review. 4. Access â€¢ The proposed R-0-W dedication shall be determined by Staff and the legal description shall be added to the Plat p=Lor to Tot:rr "Iloapa-appie,pet. 5. Utilities â€¢ The boundary lines of Lots lA and 5A shall be bold and with a larger pen size. â€¢ The public access easement in the existing eastern section of the parking lot shall be described with additional curve and line data. â€¢ The first note shall be changed to: 'The wall and all structural appurtenances, but not....by the owners. The footbridge and all appurtenances will be maintained by the owner". â€¢ The bumper car building encroachment into the proposed 10' access easement shall be removed during the development of the eastern portion of Lot lA. This note shall be added to the Plat. â€¢ The 10' access easement south of the river shall be labeled as a public access easement. 6. Other â€¢ Remove all buildings except encroaching buildings from the Plat. â€¢ The older, abandoned service line must be plugged or capped to the satisfaction of the Estes Patk Sanitation District's line superintendent. ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF A PUBLIC STREET KNOWN AS PROSPECT VILLAGE DRIVE WHEREAS, the owners ofthe property abutting a portion of Prospect Village Drive have requested that the Town vacate this street as the owners have resubdivided the abutting properties; and WHEREAS, there is no longer any necessity to have public street access in the location of a portion of Prospect Village Drive to be vacated; and WHEREAS, it is necessary to reserve public utility, access and drainage easements in the vacated street; and WHEREAS, the Board of Trustees ofthe Town of Estes Park has determined that it is in the best interests of the Town to permanently abandon and vacate a portion of Prospect Village Drive, reserving public utility, access and drainage easements. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO. Section 1: The Board of Trustees of the Town of Estes Park, Colorado hereby vacates a portion of Prospect Village Drive as more specifically described on Exhibits A and B attached hereto and incorporated herein by reference. Section 2: The Town hereby reserves over the vacated portion of Prospect Village Drive permanent public utility, access and drainage easements. Section 3: The Town surrenders any and all right, title and interest to the vacated portion of Prospect Village Drive, subject to the reservation set forth in Section 2 above. Section 4: This Ordinance shall take effect and be enforced thirty (30) days after its adoption aild publication. 1 EXHIBIT A ROAD R.O.W. TO BE VACATED LOCATED IN THE NE 1 /4 OF THE SW 1 /4 OF SECTION 25, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6th P.M. TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO. A 60' ROAD R.O.W. TO BE VACATED MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 5A, AMENDED PLAT OF LOTS 1 AND 2, LEE AND ALPS ADDITION AND OF LOT 9A AND OUTLOT A OF THE AMENDED PLAT OF LOTS 5A AND 9, PROSPECT VILLAGE SUBDIVISION, ALSO BEING A POINT ON THE CENTER LINE OF PROSPECT VILLAGE DRIVE; THENCE S 70'15'00" W 31.88'; THENCE NORTH 92.14', THENCE EAST 60.00', THENCE SOUTH 70.60', THENCE S 70'15'00" W 31.88' TO THE POINT OF BEGINNING. l\ \\ I D ----+ U-- / 1 LOT 8 t PROSPECT VILLAGE LOT 5A T:Â·:Â·1*1Â· EAST.9 ..43-0--0~9 SUBDIVISION AMENDED PLAT OF LOTS 1 AND Â£ - 2, LEE AND ALPS ADDITION AND OF LOT 9A AND OUTLOT A OF THE AMENDED PLAT OF LOTS 5A iÂ· Â·. 1 Â·9Â·RÂ·I Â· Â· AND 9, PROSPECT VILLAGE ~* ' Â· Â·Li.1Â·/Â·1.U .~ 84 CD UD SUBDIVISION E ..- <.n ./0 I. O N .LEGEND O FOUND MONUMENTATION tZ .Â·CLÂ·(3Â·Â·Â·Â·OÂ·Â·Â·Â·Â·Â·Â·Â·Â·Â· #4 REBAR W/ 1~ P.C. 0-0Â·Â·09Â·Â·Â·1~ #9485 UNLESS OTHERWISE NOTED Â· .1 <~ SET #4 REAR W\ 1* PLASTIC CAP #9485 PROPERrf UNE 1" = 30' BOUNDARY OF ROAD [~Â·.Â·~Â·~-~-~ Â·*~Â«,-*P.O.B. __A R.O.W. TO BE VACATED ,/r ------ EDGE OF PAVEMENT - 10 - 11.68, 1 'J 1 L- 60' ROAD R..0.W. TO BE VACA-REDA ---- fr.6:Â£25'Grjff..1 gat - ----6/4 ERS,Y~--------------0-* -- -e.----251 \\\ .42> M /\\ \\ &.7 Yll- 1 . & - & VV,12.-' (./Ri \#4tl.ti WILLIAM G. VANV'HORN - CO PE. & LS. #9485 - KIN-EXA.OWG DRAWN DATE VAN HORN ENGINEERING SCALE PROJ. NO. 1043 Fish Creek Road - P.O. Box 456 - Estes Park. CO 80517 ALP 07-15-97 Phone: (970) 586-9388 - Fax: (970) 586-8101 1" = 30' 97-01-04 S- W LOT l A EXHIBIT B AMENDED LOTS 1, 2, AND 3, b M ROAD R.O.W. TO BE VACATED PROSPECT VILLAGE SUBDIVISION g - LOCATED IN THE NE 1 /4 OF THE SW 1 /4 OF SECTION 25. N 89-59'137 E Z f TOWNSHIP 5 NORTH, RANGE 73 WEST' OF THE 6th P.M. TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO. 91.04' , ' *O 404 I 40 6.,le / / A 60' ROAD R.O.W. TO BE VACATED MORE /249. Q. Â¢ 4=11-31'30* f ./'27220 / PARMCULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF LOT R=150.00'; L=30.17' 5A, AMENDED PLAT OF LOTS 1 AND 2, LEE AND ALPS ADDITION AND OF LOT 9A AND OUTLOT A C=30.12' .'.........../-/\ OF THE AMENDED PLAT OF LOTS 5A AND 9, N 31'07'29" E PROSPECT VIUAGE SUBDMSION, ALSO BEING 6=2521'50' A POINT ON THE CENTER UNE OF PROSPECT R= 150.00'; 4=14'27' VILLAGE DRIVE: THENCE S 53'47'00" W L=66.40' R=120.00'; ...r'..... C=65.86' L=3019 30.00'; THENCE N 3613'00' W 51.71' N 1240'45 E C=30.18' THENCE 43.31' ALONG A CURVE CONCAVE N Ja09'157[E............... - ....tÂ·*fil,7 TO THE RIGHT WITH A RADIUS OF 130.000, AND A 43.11' CHORD WHICH BEARS N 26'40'20" W; 21=22-25'37- lÂ·Â·Â·Â·Â·Â·Â·+... . ./........ i R-120.00'; La=36'53'20' THENCE 29.89' ALONG A CURVE CONCAVE TO THE L=46.97' R=90.00'; RIGHT W[TH A RADIUS OF 130.00% AND A 29.78' C-46.67' L=57.95' CHORD WHICH 8EARS N 08'33'570 W; THENCE C=56.95' NORTH 155.88'; THENCE 66.40' ALONG A CURVE ....Â·Â·Â·Â·Â·Â·Â·' 1.Â«'~~~-I S 18'26'30* W CONCAVE TO IHE RIGHT WITH A RADIUS OF 150.00' AND A 65.86' CHORD WHICH BEARS N 1 240'48' E: THENCE 30.17' ALONG A CURVE CONCAVE TO THE RIGHT WITH A RADIUS OF LOT 2A .......>............... 150.00' AND A 30.12' CHORD WHICH BEARS AMENDED LOTS 1, 2, AND 3, THENCE 57.95' ALONG A CURVE CONCAVE TO THE N 3107'290 E; THENCE S 5306'40' E 60.00'; PROSPECT VILLAGE SUBDIVISION Â·.Â·.Â·.Â·.Â·.Â· Â· iiaÂ·IÂ· .Â·.Â· :3 LEFT WITH A RADIUS OF 90.00' AND A 56.95' CHORD WHICH BEARS S 1526'30" W; THENCE SOUTH 155.88'; THENCE 44.25' ALONG A CURVE 71.. 3 0. RU. CONCAVE TO THE LEFT WITH A RADIUS OF 70.00' 1.EGEND E *I.: 7:4 -I-:MI<-1 8 AND A 43.51' CHORD WHICH BEARS O F0UN0 WONUMENTATION 5 .~'. }:-.~.'. ' 2%'~- #4 REBAR 1/ 1~ P.C. z....Â·.Â·,Â·,Â·. O.r Â·=Â·CÂ·--Â·*Â·'3 2 S 18-06'34 E. THENCE S 5347'00" W #9485 UNLESS 0â„¢DIMT NOTED ...... W.,_ .Â·.C.:~;.. ....Â·X' - I SET #4 REBAR 11 1- Pt*StIC CAP #94485 29. ./ 39. 30.00' TO THE POINT OF BEGINNING. - PROPERTY LNE .......CL......0...... - BOUNDARY OF ROAD N R.O.W. TO BE VACATED LOT 5A - EDGE OF PAVS,ENT .*Â·' -'*' Â·.- ' t.' ~' LAY-- AMENDED PLAT OF LOTS 1 AND 2, LEE AND AIPS ADDITION AND OF LOT 9A AND OUTLOT A OF THE AMENDED PLAT OF LOTS 5A AND ROAD R.O.W. TO BE VACATED-.'. 9, PROSPECT VILLAGE SUBOMSION 0............ .... &=1707'41~ 1" = 50' R= 130.00'; L=38.87' 4-1707'41~ C-38.72' R=100.DO': V../.'.~.1 N 0Â£33'57 W L-29.89' C=29.78' N 90~00'00" E 6=3612'45' 145.77' R=70.00': R- 100.00': L=33.31' .............,\ i ~:4(7 -744Â·30' w C-33.16' j~~~~~~Â·\Â·Â·Â·Â·Â· Â·Â·Â· Â·Â·Â·:<Â·~Â·In*z, -0-. /--0. 6Q,,ROAD'Â·,B.O.W. 5-1905'07 t.......I...01 Â·7 Â·Â·Â·'T'**C A R= 130.00' + ... ..... - ... 1. ..0 . ............. .......................... L-43.31' ',i--~~:228-Â·*>,. FO~UND #4 REAR WITH - b'tif22~*46,1 .Â·. C==43.11' -Â·6* 1" PLAS>C' CAP #532-/5 N 2640'2Cf W <%St....... 1 / 9494f LOT 4 P.O.B, PROSPECT VILLAGE SUBDIVISION 4 .f00 % : 141431Â»041<~,- _ 65 .0 1 . / WILBAM ' G. vihi" HORN , ' CO PE. & LS. #9485 /. , I DRAWN DATE VAN HORN ENGINEERING SCALE PROJ. NO. KÂ»1Â·-â‚¬XB-OAC 1043 Fish Creek Road - P.O. Box 456 - Estes Park, CO 80517 - ALP 07-11-97 Phone: (9701 586-9388 - Fox: (970) 586-8101 f = 50' 97-01-04 INTERGOVERNMENTAL AGREEMENT FOR PAYMENT OF CONSULTANT SERVICES - PHASE m ESTES VALLEY DEVELOPMENT CODE THIS AGREEMENT, effective this day of , 1997, between the BOARD OF COUNTY COMMISSIONERS, LARIMER COUNTY, COLORADO, ("the County") and the TOWN OF ESTES PARK, COLORADO ("the Town"). WHEREAS, the Town and County have entered into an Intergovernmental Agreement for Planning services dated 16 September 1997; and, WHEREAS, the Town of Estes Park has retained Clarion Associates to prepare the Estes Valley Development Code;, and, WHEREAS, as set forth in the Intergovernmental Agreement the Town and County have each budgeted for preparation of the Estes Valley Development Code; NOW, THEREFORE, ,iniconsideration,of.therforegojograndrof-the:mutual.promises, contained herein, The Town of Estes Park and Larimer Countytfiowigree-as-followh: 1. The Town has entered into an agreement with Clarion Associates infan amount not tet@*1:$1123345fpr preparation of the Estes Valley Development Code. 2. Clarion Associates will bill the Town of Estes Park at the end of each month an *662*liierrEpresents services #Briorme-dcand costs incurred in the preparation of the Code for that month. 3. The Town shall submit one half ofthe monthly billing to Larimer County. 4. Larimer County shall remit'its one half slim-e of the billing directly to Clarion Associates within-==--days-of. receiprofthe:Glarion,Associaterbilling statement.. BOARD OF COUNTY COMM[SSIONERS OF IHE COUNTY OF LARIMER ATTEST: By: Deputy Clerk of the Board Chair DATE: APPROVED AS TO FORM COUNTY ATTORNEY TOWN OF ESTES PARK ATTEST: By: Town Clerk Mayor RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW, FOR THE TOWN OF ESTES PARK, COLORADO, FOR THE 1998 BUDGET YEAR. WHEREAS, the Board of Trustees has adopted the annual budget in accordance with the Local Government Budget Law on November 12, 1997; and WHEREAS, the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as setforth in said budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: THAT the following sums are hereby appropriated from the revenue of each fund, to each fund, for the purposes stated: General Fund: Current Operating Expense ........... $8,168,504 Capital Outlay ................... 1.161.778 TOTAL GENERAL FUND ................. $ 9,330,282 Community Reinvestment Fund: Current Operating Expenses . . .- . . . . . . . . . . . . . . . . 9,300 Museum Fund: Current Operating Expense ........... 161,555 Capital Outlay ................... 45.879 TOTAL MUSEUM FUND ................. 207,434 Conference Center Fund: Current Operating Expense ........... 511,472 Capital Outlay ................... 0 TOTAL CONFERENCE CENTER FUND ........ 511,472 Conservation Trust Fund: Capital Outlay . . . . . . . . . . . . . . . .... . . . . . . . . . 32,674 Special Events Fund: Current Operating Expense ........... 430,189 Capital Outlay ................... 75.850 TOTAL SPECIAL EVENTS FUND ............ 506,039 Larimer County Open Space Fund: Current Operating Expense ........... 73,374 Capital Outlay TOTAL LARIMER COUNTY OPEN SPACE FUND . 73,374 Park Entrance Estates - Debt Service: Current Operating Expense .................... 23,991 Light and Power Fund: Current Operating Expenses .......... 6,774,802 Capital Outlay 1.290.550 TOTAL LIGHT and POWER FUND ........... 8,065,352 Water Fund: Current Operating Expenses .......... 1,732,472 Capital Outlay ....... ............ 777.800 TOTAL WATER FUND ................... 2,510,272 Self-Funded Medical Insurance Fund: Current Operating Expense .................... 190,500 Fleet Maintenance Fund: Current Operating Expenses .......... 198,145 Capital Outlay ................... 10.900 TOTAL FLEET MAINTENANCE FUND ........ 209,045 Firemen's Pension Fund: Current Pensions ....................,..... 58,550 Policemen's Pension Fund: Current Pensions .......................... 2.565 GRAND TOTAL $21,730,850 ADOPTED this 12th day of November, 1997. Mayor ATTEST: Town Clerk MEMORANDUM October 14, 1997 To: Mayor Dekker Board of Trustees Gary Klaphake, Town Administrator From: Monte Vavra, Finance Officer , Subject: Selection of Auditor for 1997 As you are aware, the Town has been in the process of searching for an audit firm to conduct the audit for fiscal year 1997. The Finance office began the process by sending a letter to all the local CPA's that I was aware of and a few out of town firms that I knew specialized in governmental audits asking if they would be interested in responding to a Request for Proposal (RFP) for audit services. None of the local CPA's responded, and only a few of the out of town firms did. The Town received proposal for services from the following three firms: Yanari, Watson, Lyons, & Co. P.C. $21,000 Anderson & Whitney 29,300 Van Schooneveld & Co., Inc 32,000 (a) Quoted prices include URA audit (b) Additional $2 to $3 thousand if federal funds single audit criteria is met. The Audit selection committee (Rich Widmer, George Hix, and myself) interviewed the firms of Yanari, Watson, & Lyons and Anderson & Whitney to meet the principal auditors and to verify that both proposals included the same level of audit services. Yanari, Watson, Lyons & Co. is a lower amount because of fewer hours quoted because of the way it uses computers to develop worksheets. The Committee concluded to recommend Yanari, Watson, Lyons & Co. to perform the 1997 audit pending reference checks. All the references that I checked for Yanari, Watson, Lyons, & Co. were favorable. I therefore recommend the Town Board to make a motion to enter into an acceptable letter of engagement with Yanari, Watson, Lyons & Co. for the 1997 audit services in the amount of $21,000 plus additional work for the federal funds single audit requirements if required. ........Pull-1//ING.0. -RECORD OF PROCEEDINGS Community Development Committee - October 2, 1997 - Page 3 SPECIAL EVENTS. Rooftop Rodeo Membership. Director Hinze presented the 1997-98 Rooftop Rodeo Committee membership list, and the Committee recommends approval of the following members: Jo Adams Don Cunningham - Mitch Brown Rick Dill Trudy Carra de Salero Bobbi Downing Carol Cuningham Paul Downing Debbie Holgorsen ~ Kelly Sishc Chief Jenista Jill Smith - Joyce Kitchen Karen Smith Dave McPhee Megan Smith Judy McPhee Spencer Smith Gary O'Connor Sue Thomas Vickie O'Connor Janelle Urista Scott Reutinger Paul Urista Bob Seifert Joan Van Horn Mary Jo Seifert Bonnie Watson Jo Adams will serve as President, Mary Jo Seifert as Vice President, and Trudy Carra de Salero as Secretary. 3/26/97 *Proposed Revision: 10/02/97 TOWN OF ESTES PARK BANNER REGULATIONS & SPECIFICATIONS The Town of Estes Park has three approved banner sites: Banner Location #1 - Island east of the former Coffee Bar (20' x 3' maximum). *Banner Location #2 - In the right-of-way area west of the Highway 34/36 Intersection (30' x 3' ma*imum). Banner Location #3 - On the north face of the Chamber of Commerce Building (4' x 8' maximum). This site shall be terminated when Location #1 is made available. The Special Events Dept. will sanction banners for approved Estes Valley events. REGULATIONS. 1. Banners will be installed, free-of-charge, by the Special Events Department, with the Dept. furnishing sufficient rope and fasteners. 2. The request to display banners must be submitted to the Town's Special Events Director at least 30 days prior to the proposed event. 3. Banners for Town-sponsored events will be given first priority. 4. Established, annual events will be given first priority of their choice of banner location. If event sponsors desire to advertise the event at two locations, and the other banner site is available, they may do so. 5. Banners may be "double-sided" at the discretion of the event organizer. 6. Banners may not be installed more than 14 days prior to the scheduled event, and will be removed thereafter. 7. The Special Events Director may refuse the use of a banner, and/or may attach any conditions deemed necessary regarding the use of banners. 8. Event sponsor names are acceptable. 9. Should the banner become damaged during display, it will be immediately removed by the Special Events Department. 10. Banners with campaign or commercial advertising will not be accepted. 11. The applicant hereby indemnifies and holds the Town of Estes Park, its employees, officers and agents harmless from all claims, demands and damages the Town, its employees, officers and agents incur as the result of the display of the banners set forth in this application. Said indemnity shall include, but not be limited to, all costs of defense, including reasonable attorney's fees, expert witness fees, and court costs incurred by the Town s a result of any such claim. SPECIFICATIONS. 1. For Banner Location #1, banners may not exceed a maximum of 20' x 3', or be at the discretion of the Special Events Director. *2. For Banner Location #2, banners mav not exceed a maximum of shall be 30' x 3', or be at the discretion of the Special Events Director. 3. For Banner Location #3, banners may not exceed a maximum of 4' x 8', or be at the discretion of the Special Events Director. 4. Grommets shall be "heavy duty", a minimum of 5/8" ID, no more than 12" apart along the top edge, and no more than 24" apart along the bottom edge. Reinforced 5/8" ID grommets shall also be installed in the four corner edges of all banners. 5. To preclude standard lettering on a solid background, all banners shall include an artistic expression(s). 6. Solid banners are preferred, however, wind-slotted banners will be accepted. 7. Event sponsors should consult banner suppliers to ascertain materials best- suited for their banner application. 8. The Town of Estes Park will not be held responsible for any damages due to wind and/or other causes, including installation, and the like. 2 AGREEMENT THIS AGREEMENT, made this ED day of Awautt , 1941*, by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as the party of the first part, and -Ate- Chrr~ age- AEÂ£06.O( 44â‚¬ric-,A , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 62PTE:MAGÂ£ 1 u -20, Iqqg 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property - i.d second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 1 4. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 5. The first party shall provide cleanup for the grandstands in Arena A only. The first party shall prepare the arena for each of the shows or halter classes by having the show ring soil disced, harrowed and sprinkled, if necessary, to provide proper soil conditions and dust control. The second party agrees to provide a break of at least one (1) hour between the performances for preparation of the arena by the first party, and second party understands and agrees that the failure to provide such a break may result in such preparation work not being done or completed prior to the beginning of the next performance. 6. Rental. The rental of the arenas shall be as follows: Arena A ................................ $150.00 per day Arena B (between barns) ............ ....$ 85.00 per day Arena C (North/East Arena) ............. $100.00 per day Arena D (North/West Arena).............$100.00 per day Barn W.................................$200.00 per day Arenas B, C, and D, if used for warmup purposes only, shall be rented free of charge. 7. The second party shall furnish day guards and night guards. 8. The second party shall furnish a show manager, judges, paddock and arena personnel without expense to first party. The show manager shall be on the grounds two (2) days before the first show to assign stalls and to manage the exhibitors and contestants. The first party shall have no responsibility to perform any of the foregoing functions. 9. The first party shall provide for the use of the second party grandstands, water and electricity, a public address system complete with microphone, amplifiers and lights for all night performances in Arena A, without expense to second party except as herein provided. The rental-price of Arena A includes water, electricity, arena ground preparation, lights and public address system. The rental price for Arena B includes water and arena ground preparation. The rental price for Arenas C and D includes water, electricity and arena grounds preparation. The arena lights shall be turned off by first party one-half hour after each night show. 2 10. The grandstand ticket prices for all of the above shows having an admission fee shall be $ per person, provided, however, that all children under the age of six (6) years shall be admitted without charge. No person shall be admitted without a ticket or a show pass as herein provided for, except said children. Tickets shall be sold to the general public with no restrictions on who shall purchase said tickets. 11. The second party shall charge, collect and deliver to first party $7.00 a day for each East 9'x9' box stall, $9.00 a day for each West 10'x10' box stall, and $3.00 a day for each tackroom on the east side, including all early arrivals before the show dates specified in Paragraph 1 of this agreement, and including use of said stalls on a per day basis after the show dates specified in Paragraph 1. The earliest arrival date for participants will be . The latest departure date will be . All rental fees shall be paid to the first party no later than An account unpaid after thirty (30) days shall be charged a finance charge of 1.5% per month, which is an annual percentage of 18%. 12. The second party shall pay to the first party the total cost of allÂ·repairs incurred by it to repair any damage to any of the stalls rented by second party and water supply fixtures due to exhibitors or handlers securing animals to said fixtures. The removal of any stall doors shall automatically be an additional charge of $15.00 per door. 13. The second party must furnish to first party a duly executed certificate of insurance of any insurance company authorized to be in business in Colorado at least thirty (30) days before the first show or halter class listed above. Said certificate must show first party as an additional named insured, and shall evidence the existence of the following minimum limits of liability: $150,000 bodily and personal injury for each person, with total liability for two or more persons injured in a single occurrence of $600,000; $100,000 property damage for each occurrence: and that a least ten days' notice must be given to the first party as holder of the certificate before the policy certified to can be canceled. 14. The second party shall obtain from each participant, contestant and exhibitor in any of said horse shows or halter classes, a release of all liability in the form set forth on Exhibit "A", attached to this agreement and incorporated herein by this reference. Second party shall reproduce said release in sufficient quantities to fulfill the obligations of this paragraph. 3 15. The second party agrees to save the first party harmless from any liability or expenses including attorneys fees and court costs from any third party claims for losses, damages or injuries which are caused or alleged to be caused directly or indirectly by second party, its employees, agents, representatives, animals or equipment. 16. The first party shall provide parking areas for motor vehicles and horse vans at Stanley Park, subject to such rules and regulations that the first party may deem necessary. The barn manager will distribute a map of the Stanley Park grounds with rules and regulations as to the parking at the time stall assignments are made. 17. A fee of $10.00 per day shall be charged for each RV service hookup and $8.00 per day for dry camping, including hookup day and the disconnect day. Said fee shall be collected by second party and remitted to first party with the stall fees. All vehicles with self-contained sewage storage units must be dumped only at the duly established sanitation dump station located within Stanley Park which is properly connected with a sanitary sewer system. 18. The rental fee for the Conference Room shall be $35.00 per day. The rental fee for the 76'x40' metal building shall be $65.00 per day. 19. All dogs and other small animals that are on first party's property must be on a leash and under the control of the owner or the custodian of said animals. The provisions of Chapter 7.12 of the Estes Park Municipal Code will apply to all dogs on the first party's property. 20. The first party's representative of Stanley Park is: Linda Hinze PO Box 1967 Estes Park, Colorado 80517 (970) 586-6104 21. The second party's representative for this contracted event is: - 1461> 9.Â».N.U. U 4 22. The first party, by and through its designated representative, shall conduct a count of all its stalls and camping facilities for which a daily fee is to be charged pursuant to this agreement. Said count shall be made each morning. This agreement shall be determined on the basis of said count. The second party may, at its option designate a representative to accompany first party's representative during said count. 23. In the event first party does not have sufficient horse stalls for second party's purposes, first party may authorize the use of portable stalls by second party. Arrangements for said portable stalls shall be the responsibility of the second party. A charge of $1.00 per day per stall will be made by first party to second party for cleanup of said stalls. Maintenance shall be the sole responsibility of the second party for all stalls used by the second party. 24. All the participants, guests and employees of the second party shall comply with the ordinances, rules, and regulations of the Town of Estes Park and the statutes of the State of Colorado. 25. The second party understands and agrees that it is .an independent contractor under the terms and conditions of this. agreement. As such, the second party is not entitled to unemployment or insurance benefits through the Town. Also, the second party understands and agrees that it is solely responsible for all Federal and State income tax, FICA taxes and unemployment insurance taxes. Second party also understands and agrees that it is responsible for worker's compensation coverage and taxes for itself and any employee. 26. This contract represents the entire agreement between the parties and shall not be amended by either of the parties hereto without written consent of the other party. 27. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. 5 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written: PARTY OF THE FIRST PART: TOWN OF ESTES PARK BY: Mayor ATTEST: Town Clerk PARTY OF THE SECOND PART: 0 1 5- Edn-.r 1, By: J\L- L M. 2-NbE-2, 6<ec. VÂ» President Address: 14-3- 14->1 aterb -Auburn AW 6 Ark:-m f\3 090-21-9 Phone: 609 - 935 - 1 (0 (40 ATTEST: Secretary Address: Phone: 6 . IRAOFOROPU~LISHING.0. RECORD OF PROCEEDINGS Light and Power Committee October 9, 1997 Committee: Chairman Hix, Trustees Baudek and Pauley Attending: All Also Attending: Ass't. Administrator Widmer, Light & Power Director Matzke, Clerk O'Connor Absent: None Chairman Hix called the meeting to order at 8:00 a.m. HIGHWAY 36 UNDERGROUND BORE - REQUEST TO AWARD CONTRACT. ... ~~- Director Matzke requested approval to award a contract to Estes .- Valley Electric to install the conduit under Highway 36 at a not- to-exceed cost of $5,601. The lift stations are located on the north side of Hwy. 36 east of the Fire Station and are fed from the south side of the highway from separate direct-buried, underground lines, one which is owned by the EVRPD, and the other owned by the EPSD. This line has failed several times this year. Staff is proposing a joint project to install a new line under the highway with sufficient capacity to feed both stations. The Dept. would install the cable in the new conduit. When complete, the Town will own and maintain the new line under the highway to a new junction box on the north side of the highway. The total cost is $6,252 which will be split equally between all three entities. The Committee recommends the Contract with Estes Valley Electric for $5,601 be awarded, with the total project cost of $6,252 being split equally between the Town, EVRPD, and the EPSD. DERGROUND CONVERSION IN STANLEY HISTORIC DISTRICT - REQUEST TO AW CONTRACT. Proposa have been received for the installation of 900' 6. conduit in e Stanley Historic District from MacGregor . east to the interi service road. The conduit will run rallel to an existing ove ad line which will be relocated derground in accordance with th Stanley Historic District ster Plan. A portion of this line sses through the pro ed Mountain Creek Townhouse Project; the velgper will fun this portion of the underground project ($5, est.). following bids were received: Drake Contractors, Inc 10,800 Beau's Excavating 000 - Staff is recommending rake Contracto as they have the equipment necessary do the job and is ore experienced in installing primary nduit. The Committee re mmends accepting the bid submitte y Drake Contractors for $10,80 REPORTS. Assista Administrator Widmer briefed the Committee on atte Rive ower Authority: (1) PRPA Solutions, the LLC create to m et the sale of natural gas to private customers, has hi d ....FOR/PUBL.HING.0 RECORD OF PROCEEDINGS Light and Power Committee October 9, 1997 Committee: Chairman Hix, Trustees Baudek and Pauley Attending: All Also Attending: Ass't. Administrator Widmer, Light & Power Director Matzke, Clerk O'Connor Absent: None Chairman Hix called the meeting to order at 8:00 a.m. WAY 36 UNDERGROUND BORE - REQUEST TO AWARD CONTRACT. Director zke requested approval to award a co act to Estes Valley Elect to install the conduit under ' way 36 at a not- to-exceed cost o ,601. The lift stati are located on the north side of Hwy. 3 st of the Fire ation and are fed from the south side of the hway separate direct-buried, underground lines, one which ed by the EVRPD, and the other owned by the EPSD. This line s iled several times this year. Staff is proposing a jo project to 1 tall a new line under the highway with suff ent capacity to fee oth stations. The Dept. would install e cable in the new condui When complete, the Town will ow and maintain the new line under e highway to a new junctio ox on the north side of the highway. The total cost is $6 2 which will be split equally between 1 three entities. The Committee recommends the Contract with stes Valley lectric for $5,601 be awarded, with the total pro Ct COS f $6,252 being split equally between the Town, EVRPD, a t EPSD. */3. UNDERGROUND CONVERSION IN STANLEY HISTORIC DISTRICT - REQUEST TO 0~ AWARD CONTRACT. Proposals have been received for the installation of 900' of 6" conduit in the Stanley Historic District from MacGregor Ave. east to the interior service road. The conduit will run parallel to an existing overhead line which will be relocated underground in accordance with the Stanley Historic District Master Plan. A portion of this line passes through the proposed Mountain Creek Townhouse Project; the developer will fund this portion of the underground project ($5,000 est.). The following bids were received: Drake Contractors, Inc. $10,800 Beau's Excavating 9,000 Staff is recommending Drake Contractors as they have the equipment necessary to do the job and is more experienced in installing primary conduit. The Committee recommends accepting the bid submitted by Drake Contractors for $10,800. REPORTS. Assistant Administrator Widmer briefed the Committee on Platte River Power Author 1.2,~ tne LLC creacea io ma~~0&,~tural gas to private customers, has hired 14. A. epura PLANNED PROGRESS October 7, 1997 TO: Mayor Dekker Board of Trusteer FROM: Art Anderson- A- Contract OfficÂ¢'r' RE: CONTRACT AWARD - STANLEY HALL EXTERIOR REPAIR It is requested that a contract for exterior repair of Stanley Hall be awarded to M.J. Aldrich Builders, Estes Park, in the sum of $14,700. Aldrich Builders have performed the exterior renovation of both the Stanley Hotel Main Building and the Manor House. They are knowledgeable in the architectural details of the building, construction details and the manufacture of replacement architectural elements. Based on this unique experience with the Stanley buildings, I request that the sole source contract for facade stabilization and repair be awarded to Aldrich Builders in the amount of $14,700. Thank you. Mal Pk. 6. epura PLANNED PROGRESS October 7, 1997 TO: Mayor Dekker Board of Trusteel FROM: Art Anderson-=IZZI~~ Contract Officet ' RE: CONTRACT AWARD - STANLEY HALL PRELIMINARY ELECTRICAL WORK Approval of a contract to Drake Contractors, Inc., for trenching and installation of conduit for underground electrical feed to Stanley Hall at a cost of $6,000. Thank you. C+.t 41 efura LANNED PROGRESS October 6, 1997 TO: Honorable Mayor Dekker Board of Trustees, FROM: Art Anderson - Contract OfficÂ¢1 RE: CHANGE ORDERS -- ADDITIONAL WORK 1. Sunburst Roofing has discovered extensive structural damage to the West Entry roof of Stanley Hall. The roof beams have been subjected to long-term water damage and the framing was still wet when the roof was uncovered on October 1. There have been three roofs on the porch over the life of the building, each constructed over the other. The roof will have to be structurally strengthened, new laminated beams added, damaged roof rafters will be replaced, the roof deck was removed and will be replaced with 5/8" treated plywood and decayed crown molding around the top of the porch will be replaced. The estimated cost of these repairs are $4,500. Approval of the change order to Sunburst Roofing for $4,500 increasing the contract cost to $18,866 is requested. 2. Because of the above structural damage, the Structural Engineer was requested to witness the structural damage and develop solutions to the problem. This required a visit to the site plus time to prepare a report. I request an additional $1,000 for the Structural Engineer for this work and for preparation of- structural design to alleviate structural sagging within Stanley Hall. Approval of a change order to Jon X. Giltner for $1,000, increasing the contract cost to $2,700 is requested. Thank you.