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PACKET Town Board 1996-11-26
Prepared 11/21/96 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 26, 1996 7:30 P.M. AGENDA PUBLIC COMMENT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated November 12, 1996. 2. Bills. 3. Committee Minutes: A. Light & Power, November 14, 1996. B. Public Safety, November 21, 1996. C. Town Board Study Session, November 25, 1996. D. Board of Adjustment, November 12, 1996 (acknowledgement only). E. Planning Commission, November 19, 1996 (acknowledgement only). 4. Ordinance #21-96: Rezoning Lots 1-4, 7-50, 7B-16B, Buenna Vista Terrace Subdivision, Lots 1 and 2, Schuster Subdivision, Lots 1 and 2, Hess Subdivision, to E-Estate. ACTION ITEMS: 1. Light & Power Committee, November 14, 1996: A. Light & Power Building Telephone System - Approval of Budget Expenditute. 2. Public Safety Committee, November 21, 1996: A. Christmas Parade Permit and Street Closures - Approval. 3. 1996 Budget - Resolution #18-96 Supplementing the 1996 General Fund Budget. 1 4. 1997 Budget: A. Public Hearing - Highway User's Trust Fund. B. Resolution #19-96 - Setting Mill Levy. C. Resolution #20-96 - Adopting Budget. D. Resolution #21-96 - Appropriating Sums of Money. 5. Town Board Study Session, November 25, 1996: A. 1997 Pay Plan Recommendation. 6. Stanley Hall Advisory Committee - Mayor Dekker. 7. Town Administrator's Report: A. Certificate of Achievement for Excellence - Finance Department. 8. Adjourn. 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Lt¢14.T"'-lA f " 4 -r..1.;1~1; !0?i#Elitii*6.-19~ .4 2 Kit . , '.10.: ££,i>li-~6· 4,440#spir# t#JAk#~4~13"AL~ ••t i /4·9 1 .....4-4-' . 1 - '. . 1 /4 ,- --r .. - r, Town of Estes Park, Larimer County, colorado, . Novern]PeF .12 0 ., 19. 26. Minuteg of a . Regular. . . meeting of the Board of Truetee• of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . 12th . day of .... .Novetnbpr, A.D.. 19. ?6 at regular meeting hour. Robert L. Dekker Meeting called to order by Mayor ......................... Presents Mayor Trustees: i Robert L. Dekker Susan L. Doylen, Mayor ProTem Jeff Barker, John Baudek, George J. Hix, Also Present: Gary K. Klaphake, William J. Marshall, Town Administrator J. Donald Pauley Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk Absent: Absent: None Mayor Dekker called the meeting to order at 7:33 p.m. and welcomed Larimer County Commissioners Clark and Disney. Chairman Clarke advised Commissioner Duvall was expected to attend. PUBLIC COMMENT. None. CONSENT CALENDAR: 1. Town Board minutes dated October 22, 1996. 2. Bills. 3. Committee Minutes: A. Public Works, October 24, 1996. B. Community Development, November 7, 1996. C. Planning Commission, October 24, 1996 (acknowledgement only). It was moved and seconded (Doylen/Hix) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Joint Meeting with Larimer County Commissioners on Comprehensive Plan - Referral to respective Planning Commissions for adoption. Mayor Dekker noted that the new Comprehensive Plan Project began approximately three years ago with neighborhood meetinge. (21*) in the entire valley area. Citizen concerns were received, the most common of which was the desire to maititain the existing character of their neighborhoods. Staff also wrote to everyone soliciting their comments, giving them their proposed zoning, and, from resident responses, staff attempted to address concerns, while maintaining the integrity of the Comp. Plan. The time is now at hand for both government agencies to refer the Plan to each respective Planning Commission. Board of Trustees, November 12, 1996 - Page 2 Town Attorney White explained the Comp. Plan being presented tonight was prepared by Town staff, Larimer County staff, and others. The procedure for adoption is that each respective government agency (Town Board and Larimer County) are to refer the Plan to their respective Plapning Commissions. It is the duty of each planning commission td adopt the Comprehensive Plan, not either Board/Commission. Should any person in the attendance have specific remarks concerning adoption, said remarks should be given at the joint public hearing before the planning commissions. Staff emphasized that the Comp. Plan is a olan, it merely guides the future land use in the valley. It does not rezone property, and it does not change the rules for development. Following adoption, should the Town and County desire to go further, they will have a guide. Any proposed regulations can only occur with proper notice. Senior Planner Joseph presented various Land Use Drawings of the Comprehensive Plan; draft copies of the Comp. Plan are available for review from the Community Development Office, and also at the Public Library. Mayor Dekker further stated that the Public Hearing before the joint Planning Commissions is scheduled December 3; however, those in the audience were given an 6pportunity to comment at this time. There were no further comments. Noting that the Plan has received extensive work and reflects good planning, it was moved and seconded (Doylen/Marshall) the Comprehensive Plan be referred to the Estes Park Planning Commission for their consideration, and it passed unanimously. Commissioner Clark called for discussion, and Commissioner Disney commented that the elected officials role is to adopt the Plan, however, as staff performed the work, he recognized Town Staff Stamey and Joseph, and'County Staff Legg, and noted his appreciation their their effort. There being no further discussion, the Larimer County Commissioners unanimously referred the Comprehensive Plan to the Larimer County Planning Commission for their consideration. Mayor Dekker called a brief recess at 7:45 p.m., and reconvened the meeting at 7:53 p.m. 2.A. High Drive Heights Water Main Protect/Contract with Kearney & Sons Excavating - Approval of Budget Expenditure. Public Works Director Linnane explained that Kearney & Sons bid the 8" water line extension for $79,437, 6% below the unit prices on the 1994 and 1995 water looping projects. Construction completion is expected June 1, 1997. It was moved and seconded (Doylen/Hix) the Contract with Kearney & Sons in the amount of $79,439 be accepted, and it passed unanimously. B. First Street Storm Sewer Proiect/Contract with Connell Resources - Approval of Budget Expenditure. Staff reported that Connell Resources submitted the lowest bid of $124,487 for the First Street Storm Sewer Project (Phase 5A of the Prospect Mountain Storm Water Management Master Plan construction). Director Linnane reviewed the construction route, noting that various budget line items will be adjusted to fund this project. The Construction Schedule indicates work will begin November 18, and completed prior to November 28. Staff anticipates some business interruptions, however, work will not occur during the weekend. It was moved and seconded (Doylen/Hix) the Contract with Connell Resources in the amount of $124,487 be accepted, and it passed unanimously. 3.A. Fulfillment Services Agreement with First Class Direct. Inc. - Approval. Due to changes in postal service regulations affecting bulk mailing, automation is now required for fulfillment services. Five RFP's were distributed, with First t aRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Light and Power Committee November 14, 1996 Committee: Chairman Hix, Trustees Baudek and Pauley Attending: All Also Attending: Light & Power Director Matzke, Mayor Dekker, Administrator Klaphake, Assistant Administrator Widmer, Deputy Clerk Kuehl Absent: None Chairman Hix called the meeting to order at 7:57 a.m. Staff requested and received, Committee consensus to enter into Executive Session to discuss current contract negotiations. At the completion of the Executive Session, Chairman Hix reconvened the j meeting at 8:20 p.m.. LIGHT AND POWER SERVICE BUILDING TELEPHONE SYSTEM - APPROVAL OF BUDGET EXPENDITURE Director Matzke requested approval to enter into negotiations with Executone for the purchase of a phone system for the Light and Power Building that.would be compatible with the Municipal Building system. The 1996 budget contains $5,000 for this project, and Executone has submitted a tentative bid of $5,055. The Committee recommends Staff proceed with negotiations for the purchase of a telephone system for the Light and Power Building, and that . detailed information be presented to the Town Board for approval. REPORTS Platte River Power Authority: Assistant Administrator Widmer reported that the PRPA Board presented the 1997 budget at a public hearing. The budget will be adopted in December. PRPA is represented on the Energy America Services Board to explore energy opportunities. A lawsuit is pending against the Craig Power Plant regarding allegations of pollution violations. In response to environmental issues, the Glen Canyon Dam will decrease its capacity by one-third. Director Matzke presented the Financial Reports for October. Project Updates: Director Matzke announced that Assistant to the Light & Power Director Mangelsen received the Certified Energy Manager Accreditation. The Committee extended their congratulations to Mangelsen for his efforts in obtaining this certification. The conduit installation on Highway 34 is near completion, and cable installation will begin this month. The Marys Lake Road/Spur underground project is complete, at a cost of $32,000. The project will remain within the budgeted $24,750, as the Park Service will reimburse the Town for its share. The Highway 34 Street Light project was budgeted at $50,000. The actual cost was $31,400, with an expected reimbursement from CDOT of $10,000. The installation of the Christmas decorations by a private contractor is on schedule. Director Matzke explained that . the SCADA System replacement for the PRPA member cities will be recommended to PRPA in December. The proposed upgrades will improve communications and reduce outage time. The utility bill automated payment program has 255 customer sign ups, to date. There being no further business, Chairman Hix adjourned the meeting at 8:50 a.m. 71-1<-29 Tina Kuehl, Deputy Town Clerk t BRADFORD PU®LISHINGCO. RECORD OF PROCEEDINGS Public Safety Committee November 21, 1996 Committee: Chairman Marshall, Trustees Baudek and Pauley Attending: All Also Attending: Town Administrator Klaphake, Chief Repola, Director Hinze, Deputy Clerk Kuehl Absent: None Chairman Marshall called the meeting to order at 3:30 p.m. Chief Repola announced the Address Ordinance will be continued until January, and a report on the Blue Santa Program will be added to , this agenda. POLICE DEPARTMENT Halloween Critique: Officer Van Deutekom reported that the street closures during the Halloween festivities were well accepted with suggestions the schedule be expanded next year. There were no traffic problems, and the streets were reopened earlier than anticipated. Chairman Marshall commended the Police Department for their efforts. The Committee recommends this program be continued. Traffic Monitor: Captain Filsinger presented information on the Solar Mobile Traffic Monitor, which is on loan and operating on Hwy. 34 east. An on-site demonstration will be available to the Committee following the meeting. This monitor will determine vehicle speed and will also count cars, making it useful for both the Police Department and Public Works Department. The base unit is approximately $9,000. Administrator Klaphake noted that the 1997 budget does not include this purchase, but suggested that a lease purchase agreement be pursued, and a monitor be operational by summer. Captain Filsinger noted that the monitor has a motion detector and collapsible hitch to deter theft. Further information will be presented to the Committee in January. Tobacco Violation Statistics: There have been seven violations of the tobacco ordinance from July 17 to November 13, 1996. Retail businesses have been contacted regarding the January 1, 1997 compliance date. Administrator Klaphake and Trustee Baudek attended a meeting with a group who plan to propose an ordinance regarding a full ban on tobacco in public places. Christmas Parade Permit/Street Closures: Director Hinze requested approval of the Christmas parade permit. The parade route ahd time are the same as in previous years. The Committee recommends approval of the Christmas parade permit. Blue Santa: The Blue Santa Program benefiting senior and dsiabled citizens is in its second year. Collection boxes are at several locations, and the radio and newspaper are conducting public service announcements. "Santa Marshall" will collect hand-made Christmas cards for this program at the school. FIRE DEPARTMENT No report. REPORTS The Police Department received three letters commending Officers for their assistance, and expressing special thanks to Cpl. Pass and Officers Kenney, Rowe, Schumaker and Brand. There being no further business, Chairman Marshall adjourned the meeting at 4:15 p.m. 73.-c~ K -9-Q Tina Kuehl, Deputy Town Clerk ' 4 BRADFOROPU~LISHINGCO. RECORD OF PROCEEDINGS Town Board Budget Study Session November 25, 1996 Board: Mayor Robert L. Dekker, Trustees Barker, Baudek, Doylen, Hix, Marshall, and Pauley Attending: All Also Attending: Town Administrator Klaphake, Ass't. Administrator Widmer, Clerk O'Connor Absent: None Mayor Dekker called the meeting to order at 3:34 p.m. REVIEW 1997 PAY PLAN AND HEALTH INSURANCE PREMIUM POLICY. 1997 Pay Plan. Staff is recommending all 1997 salary increases be merit- based, with all employees eligible for up to a 5% increase which would be based on performance. Staff anticipates that the impact on the total payroll would not exceed 4.4%; the following guidelines will be utilized: Performance Review Ratina Merit Increase Above Standard 2-5% Standard 2% Below Standard 0% This type of pay plan allows the supervisor more latitude while providing an incentive for employees to achieve. The Board endorsed the Employee Development Plan/Performance Review System and actual Form which was prepared by a Team consisting of Matzke, V. O'Connor, Repola and Widmer. Ass't. Administrator Widmer confirmed that changes to the form/system would be considered should they need revision. Staff is also recommending a grade adjustment for the Police Telecommunicators. Over the last few years, the Police Department has experienced a higher turnover rate in Dispatch than in other departments. The adjustment will bring dispatchers more in line with the market. In addition, there are three other individual positions being re-graded due to changing job responsibilities. The total necessary to accomplish staff recommendations is $22,0001, or 0.6% of the payroll. Total impact to the payroll will not exceed 5%. Health Insurance Premium Policy. Due to concerns about benefit uniformity issues, staff is recommending the Town pay 75% of the health insurance premium for all employees in lieu of paying 70% for up to 10 years of employment, followed by 75% thereafter. The cost of this change would be approximately $7,800, which could be offset by the savings of $1,7001/yr. in life insurance costs. The Committee recommends approval of the 1997 Pay Plan, and Health Insurance Premium Policy as defined above. PERSONNEL POLICY MANUAL - REVIEW CHANGES. To ensure compliance with constantly changing state and federal regulations and local conditions, staff (including Attorney White) recently conducted a review of the Manual. Staff is recommending the following changes: 1. Section M.3. Alcohol and Drugs. Added "Town employees whose work requires CDL licenses are subject to the Town's Drug and Alcohol Testing Policy." IRADFOROPUSLISHING.0. RECORD OF PROCEEDINGS Town Board Budget Study Session - November 25, 1996 - Page 2 2. Section N. 6 Disciplinary Action (Department Heads). Current language: "... A Department Head shall have the right to appeal the Town Administrator' s decision to an independent Hearing Officer pursuant to the procedure set forth in paragraph 0." to , ... appeal to an independent hearing officer appointed by the Town Board. 3. Section O. Appeals Process (for employees other than Department Heads). Changes the appeal of the Town Administrator's decision from the appropriate committee of the Town Board to an independent Hearing Officer appointed by the Town Board. Note: The Hearing Officer would be paid for by the Town. 4. Section T. Holidays. Remove Floating Holiday, and replace it with Martin Luther King's birthday (third Monday in January). Trustee Pauley questioned whether employees would have less flexibility with this change. Staff confirmed that the Annual Leave List is usual and customary, and the list remains intact with the observance of ten holidays. 5. Section U. Insurance. Change family premium paid by the Town from 70% or 75% depending on years of service to 75% for all employees. 6. Section U. Insurance. Add section on 29-month option to continue medical and dental coverage for disabled employees. 7. Section Z. Vehicle Allowance. Add Light and Power Director. 8. Miscellaneous. Change all "Department Supervisor" reference to be changed to "Department Head." Ass't. Administrator Widmer reported that a total of 26 employees have CDL Licenses, and they are drug tested in Boulder; thus far the Town has received a 100% compliance rate. The Committee recommends approval of the Personnel Policy Manual changes as identified above. REPORTS. Administrator Klaphake reported that staff is completing the TABOR and Cash Flow calculations for adoption of the 1997 Budget; however, the exact base for 1997 will be refined when the books are closed the end of December. Staff anticipates-that-the-budget-will-be-slightly--reduced-(logical-itemo will be rolled back on a percentage basis) to remain in conformance. A formal 1997 Budget Amendment will be processed prior to adoption of the 1998 Budget (November, 1997). There being no further business, Mayor Dekker adjourned the meeting at 3:58 P.m. 02FJ.ki © d--LIJ Vickie O'Connor, CMC/AAE, Town Clerk Note: Minutes of the study session are not circulated, nor approved by the Board of Trustees. 4 BRADFORD PUBLISHING co. RECORD OF PROCEEDINGS Board of Adjustment November 12, 1996 Board: Chairman Pauley, Members Barker, Baudek, Newsom, Sager Attending: Chairman Pauley, Members Barker, Newsom, Sager Also Attending: Community Development Director Stamey, Building Official Allman and Secretary Botic Absent: Member Baudek Chairman Pauley called the meeting to order at 8:00 a.m. MINUTES The minutes of the October 1, 1996 meeting were accepted as presented. 1211 WOODSTOCK DRIVE. LOT 16A. DEVILLE SUBDIVISION. WILSON AND RAMONA RAINS/APPLICANT - REOUEST FOR VARIANCE FROM SECTION 17.66.300 #2 OF THE MUNICIPAL SIGN CODE. Chairman Pauley recognized this item was discussed previously, however, due to an administrative error it would be reheard without prejudice. Applicant is proposing to replace the existing sign by erecting a sign that is taller than the allowed twenty five feet. Director Stamey reviewed the staff report recommending denial of the proposed sign. Applicant Rains reviewed the dealership history and stated that his business is complicated, risky and volatile. The current sign is damaged and a replacement panel is no longer manufactured. He believes a sign is critical to his business being successful and it accounts for 15% of his business. As he works on less than 2% profit, the sign is important and the loss of his business would also be a loss ih tax revenue to the community. Ford does not allow changes to the proposed sign and will not approve a smaller sign and he requested the Board 'step up to the challenge of treading new ground' and approve his request. Mr. Rains stated Silverthorne and Cheyenne have allowed their Ford dealerships to erect this size of sign and believes his dealership is in danger of being closed by Ford if this sign is not allowed. He stated this sign height is necessary due to the Stanley Park Fairgrounds buildings and swales and emphasized his neighbors are not objecting. The sign would not be injurious to the neighborhood, and the sign height is important to allow tourists to know where the dealership is located. He said if this sign is not allowed there is no reason for him to have a sign. He referred to a letter to Don Pauley from M. H. Voecks which stated the existing sign is no longer available and stressed the importance of 'image'. Mr. Rains submitted photographs and an article from Automotive News which reported Ford's intention to cut U.S. Ford dealers. Member Newsom recognized the dealership's importance and stated that this is a matter for the Board to consider and expressed support for Mr. Rains stating Rains Motor Ford is in an isolated place and the majority /of ,people will not be affected by the additional 6' and he moved for the approval of the variance to allow the 31' sign. The motion died for lack of a second. Chairman Pauley questioned why the sign couldn't be modified to meet the Code or why Ford wasn't present to defend their position and stated the Sign Code is very important to our community and he does not want to jeopardize the code. Member Barker stated he is one of the biggest advocates of business in the community, however, he takes his role on the Board seriously and stated he does not believe the physical location requires a sign taller than 25'. BRADFORIPUILISHINGCO RECORD OF PROCEEDINGS Board of Adjustment November 12, 1996 Page 2 Member Sager read from the Sign Code and stated if approved this would give an unfair advantage to other businesses in town. Member Newsom expressed his willingness to approve' this variance and requested the Board work with Mr. Rains. Director Stamey stated that faxed information received from Zimmerman Sign Company on July 18, 1996 confirmed a 24' sign which would not require a variance. Mr. Rains stated that he didn't know if that particular sign is available or is acceptable to Ford. Member Sager stated in 1982 the general public expressed a preference to limit signs, pennants, flags, etc, therefore, it was moved and seconded (Sager/Barker) the variance be denied for 1121 Woodstock Drive, Lot 16A, DeVille Subdivision, and it passed by the following votes. Those voting "Yes", Chairman Pauley, Members Barker and Sager. Those voting "No", Member Newsom. REPORTS: 1. Building Official Allman reported that Styx N Stones have completed additional landscaping with the majority of the work being in compliance with the Board's request although some items were displayed in other places. Member Sager emphasized the intent of the motion was to have no items on display except for the porch area. 2. Member Sager suggested that Board of Adjustment meetings no longer be scheduled the day after a holiday as that does not allow adequate time for the Board to speak with Staff prior to meetings. Director Stamey acknowledged this request. 3. Member Barker requested that Code enforcement be a priority in 1997 with the budgeted addition of an additional building inspector. There being no further business, Chairman Pauley adjourned the meeting 9:15 a.m. 44.an,„ j 4 .435tir ) Roxanne S. Botic, Recording Secretary , eRADFORD/UILISHINGCO RECORD OF PROCEEDINGS Planning Commission November 19, 1996 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl, and David Thomas Attending: Chairman Sager, Commissioners Burgess, Gilfillan, A. Hix, Pohl, Thomas Also Attending: Trustee Liaison G. Hix, Director Stamey, Senior Planner Joseph, Secretary Botic Absent: Commissioner Brown Chairman Sager called the meeting to order at 1:30 p.m. 1. MINUTES Minutes of the October 24, 1996 meeting were approved as presented. 2. SPECIAL REVIEW 2.a. SPECIAL REVIEW 96-6. Estes Park Bank Carillon. 363 E. Elkhorn Avenue. Estes Park Bank/Applicant. This is a request to play music over the carillon four times a day on a minimum volume setting. Chairman Sager declared the Public Hearing open and read the Rules Of Conduct. Applicant's representative, Sally Anderson, responded to the staff report. Applicant believes a precedent has been set (Water Wheel - West Elkhorn) and that the carillon would add to the ambience of our Town like the church towers of Europe. Anderson emphasized the difference between chimes and music and the enjoyment for those listening. Duration of the carillon would be one song, four times a day on minimum volume, a duration of 1 to 14 minutes. She noted Applicant is open to a trial period. Director Stamey reviewed the staff report expressing concern for precedence resulting in a proliferation of similar requests, concerns with competing noise, the effect on nearby properties and recommended denial of this request. Director Stamey noted that in the C-D District, no sound shall be observable without instrument more than forty feet from the premises, except as approved through Special Review. Audience comments in favor were heard from John Hazlitt, 325 Park View Drive who lives approximately 4 mile from the Bank. John was also speaking for his wife, Jo Hazlitt, and the following neighbors: Sam/Dorothy Savory - 319 Park View Lane and John/Shirley Baudek - 355 Park View Drive. Previously Mr. and Mrs.'Hazlitt have enjoyed the chimes and would approve additional times to this proposal. In response to Commissioner Pohl's question on distance, Mr. Hazlitt acknowledged the sound travels further than 40' which Code prohibits and he would object to a similar proposal of hard rock music. Sandy Lieder, 415 Park View Lane, spoke in favor of the proposal and her husband, Mark Lieder, neighbors (Floyd/Gussie Williams and Mark/Vicky Hollar) and the two managers and six employees of Key Bank also favor this proposal. Ms. Lieder was aware of one neighbor who voiced her objection approximately three months ago. Ms. Anderson stated the carillon would be operated by a trained person and volume would be at a minimum setting, with the speakers facing east and west. There would be no hard rock music; music would be appropriate with holidays and local celebrations. There were no opposing audience comments. The public hearing was closed. Commissioner A. Hix operates a business in the Bank building and all of her employees favor the proposal. Commissioner BRADFORDPUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission - November 19, 1996 Page 2 Gilfillan believes in the concept, has concerns as expressed by Staff and with censoring problems if this proposal is approved. Chairman Sager suggested a change in the times to be appropriate with the seasons, suggested a trial period, and consideration for those who are opposed. Commissioner Pohl has not heard the music and desires a demonstration and it was moved and seconded (Pohl/Thomas) that Special Review 96-6, Estes Park Carillon, 363 E. Elkhorn, be continued until December 17, 1996 so that staff and Applicant may arrange for a demonstration and additional information may be received. Those voting "Yes", Commissioners Sager, Burgess, Gilfillan, Pohl and Thomas; those voting "No", Commissioner A. Hix. 2.b. SPECIAL REVIEW 96-7. Black Canvon Carriaaes. Streets in downtown Estes Park. Cathy Huahes and Holly Erwin/Applicants. This application is for horse-drawn carriage rides for the public within the Town of Estes Park. Chairman Sager declared the Public Hearing open. Applicant's representative, Paul Kochevar, reviewed the proposal stating the primary route would be used on a regular basis with the secondary route used occasionally. The horse permit has been obtained; the carriage will be harmonious with our heritage and historic buildings. Hours and routes will be adjustable to maximize safety. Cathy Hughes stated the Applicants are working with the carriage company to arrange for liability insurance of $1,000,000. The primary office for this will be in Ms. Hughes' home with appropriate advertising around town. There will be no advertising on the exterior of the carriage. Rides for two people will be on a reservation basis; if business increases, a six person carriage with a team of two regular sized horses will be considered. The two person carriage may be utilized by one or two horses. Senior Planner Joseph reviewed the staff report stating Chief Repola has approved the routes and Mr. Joseph emphasized staff recommendations. No audience comments were heard. The Public Hearing was closed. In response to Commissioner Thomas' question, Ms. Hughes stated she had spoken with Deacon Alan Slinkard of the Catholic Church and Judy Hoxey, Estes Park Library; and both favor the proposal; she has not obtained permission from other churches. In late August the Applicants and Chief Repola rode bicycles on the proposed routes and Ms. Hughes expressed their willingness to work with the Town. Mr. Kochevar stated that since this proposal was not site specific, and due to the large number of potential adjacent landowners, a notification was not done. (Note: there was a legal Public Hearing Notice 32 published in the Trail Gazette. It was moved and seconded (Thomas/A. Hix) approval of Special Review 96-7, Black Canyon Carriages, Streets in downtown Estes Park, be favorably recommended to the Board of Trustees with the following conditions, and it passed unanimously. • Applicant to provide a copy of a Certificate of insurance for $1,000,000 to the Town, with the Town to be named as an additional insured. • Applicants obtain written permission from property owners for specified stops on private property. • Any future additions or revisions to the routes or stops be approved by Town Staff. • No signage on public property. • If traffic conflicts or other use conflicts occur on the streets or at the public stop locations, Town Staff is authorized to restrict operations until the problem is corrected. 4 IR"FOROPUBLISHINGCO RECORD OF PROCEEDINGS Planning Commission - November 19, 1996 Page 3 1. SUBDIVISIONS 3.a. Amended Plat. Replat of Lot 6A. Amended Plat of Lots 6, 7. 8. Second Amended Plat. Pine River Subdivision. This request is to re-subdivide one lot into three lots. Applicant's representative, Paul Kochevar, reviewed the history of the property and requested approval of the request. Director Stamey reviewed the staff report. Director Stamey noted that the resulting lots would not be large enough for residential use due to the flood plain regulations. Any approval of this Amended Plat does not imply any approval of future residential or accommodation use. There were no audience comments. It was moved and seconded (A. Hix/Burgess) approval of Amended Plat, Replat of Lot 6A, Amended Plat of Lots 6, 7, 8, Second Amended Plat, Pine River Subdivision, be favorably recommended to the Board of Trustees with the following findings and conditions, and it passed unanimously. FINDINGS: 1. Approval of the subdivision will not be materially - detrimental to the public welfare or injurious to .... other property in the neighborhood or in conflict with the purposes and objectives of this title. CONDITIONS: 1. Plat Information • Show correct Lot lines for Lots 1, 2, 3, Prospect Village Subdivision. • Add dimension to south Lot line, Lot 6. • Add note: Lot 6 shall accept drainage water from Lot lA and Lot 5. • Show wetlands. 2. Development • Prior to issuance of a building permit, the Army Corps Of Engineers to approve any wetlands disturbance. 3. Any approval of this Amended Plat does not imply any approval of future residential or accommodation use. 3.b. AMENDED PLAT. Tracts 65 & 66. Fall River Addition. Nicholas Kale. Pennv L. Kane. James F. Cook/Applicants. This is a request for a boundary adjustment between two existing tracts. Applicant's representative, Bill Van Horn, reviewed the request to clarify the encroachment. Director Stamey reviewed the staff report. There were no audience comments. It was moved and seconded (Gilfillan/Burgess) approval of Amended Plat, Tracts 65 & 66, Fall River Addition, be favorably recommended to the Board of Trustees with the following conditions, and it passed unanimously. 1. Plat information • The designation Of Tract or Lot to be consistent. • Dedication Statement - James S. and James F. Cook, to be consistent. • Surveyors/Engineers title block to be added. 2. Utilities • Verify sanitation district service requirements prior to Town Board approval. BRADFOADPUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission - November 19, 1996 Page 4 3. Previous Approvals • Approval of this Amended Plat will terminate any approval of the Preliminary Plat for the proposed Castle Mountain Estates. 4. INFORMATIONAL DISCUSSION 4.a. Estes Park Assisted Livina Facility. Marvs Lake Road. Senior Housina Options and NCB Development Corporation/ Potential Applicants. This is a potential request for a 40 unit assisted living facility for the elderly. John Rimbach, vice-president of NCB Corporation, stated a rezoning application ( currently E-Estate, requesting R-Residential) has been submitted to Larimer County. Many community groups and churches have been involved with the currdnt proposal. This will provide another option to the nursing home as well as improved cost options. NCB Corporation. is in partnership with the Senior Housing, Options in Denver. Jim Hood, Estes'Park Senior, Inc., stated this project has been worked'on for more than ten years as there is a need for help with daily living activities. Terry Whalan of Senior Housing Options in Denver explained €he history of her company and their involvement in Colorado housing. She is an advocate for the elderly and has participated in other Colorado projects. Jim Wilmot of Wilmot/Sanz in Gaithersburg, Maryland, reviewed the history of the Coming Home program and stated assisted living allows independence and socialization for residents. Mr. Rimbach stated that affordable housing would be made available through the financing package and consideration has been given to on- site employee housing. Under NBC's 501.3c status, approximately 25% of the units would be low income which is also part of their mission. The project will be tax exempt. Units will be unfurnished, with the anticipation of a majority of single residents. Residents may eat in their unit, however, a dining room will be available for everyone which Will serve three meals per day and a snack in the evening. The staffing ratio will be one staff person to ten residents, with transportation provided to various activities. Other provided services will be laundry, housekeeping, bathing, etc. There will be no skilled staff on site. There will be an activity director and a multi-purpose room available for arts, crafts, entertainment, church meetings, etc. The County process is anticipated to take up to six months with the first meeting scheduled in January which will include information from the Planning Commission. Costs for similar projects have ranged from $368 - $1,750 per month. There were no audience questions or comments. Chairman Sager thanked everyone involved with the project for attending the meeting. 5. REPORTS Chairman Sager reminded everyone of the Public Hearing for the Comprehensive Plan on December 3, 1996 at 4:30 at the Estes Park Conference Center. There being no further business, Chairman Sager adjourned the meeting at 3:00 p.m. ~AA,in £35 ~61 3 Roxanne S. Botic, Recording Secretary ORDINANCE NO. AN ORDINANCE ADDING LOTS 1-4, 7-50, 7B-16B, BUENNA VISTA TERRACE SUBDIVISION LOTS 1 AND 2, SCHUSTER SUBDIVISION LOTS 1 AND 2 HESS SUBDIVISION TO E-ESTATE ZONING, TITLE 17 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK WHEREAS, following testimony, the Board of Trustee has determined that it is in the best interest of the Town to rezone Lots 1-4, 7-50, 7B-16B, Buenna Vista Terrace Subdivision, Lots 1 and 2, Schuster Subdivision, Lots 1 and 2, Hess Subdivision as E-Estate. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Lots 1-4, 7-50, 7B-16B, Buenna Vista Terrace Subdivision, Lots 1 and 2, Schuster Subdivision, Lots 1 and 2, Hess Subdivision be zoned E-Estate. Section 2. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and subsequent publicati6n. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 1996. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 1996, and published in a newspaper of general publication in the Town of Estes Park, Colorado, on the day of , 1996. Town Clerk MA'OFOMOPUILISHINGCO. RECORD OF PROCEEDINGS Lighc and Power CommiLLee November 14, 1996 Committee: Chairman Hix, Trustees Baudek and Pauley Attending: All Also Attending: Light & Power Director Matzke, Mayor Dekker, Administrator Klaphake, Assistant Administrator Widmer, Deputy Clerk Kuehl Absent: None Chairman Hix called the meeting to order at 7:57 a.m. Staff requested and received, Committee consensus to enter into Executive Session to discuss current contract negotiations. At the completion of the Executive Session, Chairman Hix reconvened the meeting at 8:20 p.m.- LIGHT AND POWER SERVICE BUILDING TELEPHONE SYSTEM - APPROVAL OF BUDGET EXPENDITURE -*+~2 Director Matzke requested approval to enter into negotiations with Executone for the purchase of a phone system for the Light and Power Building that .would be compatible with the Municipal Building system. The 1996 budget contains $5,000 for this project, and * 1. A . recommends Staff proceed with negotiations for the purchase of a Executone has submitted a tentative bid of $5,055. The Committee telephone system for the Light and Power Building, and that detailed information be presented to the Town Board for approval. REPORTS Platte River Power Authority: Assistant Administrator Widmer reported that the PRPA Board presented the 1997 budget at a public hearing. The budget will be adopted in December. PRPA is represented on the Energy America Services Board to explore energy opportunities. A lawsuit is pending against the Craig Power Plant regarding allegations of pollution violations. In response to environmental issues, the Glen Canyon Dam will decrease its capacity by one-third. Director Matzke presented the Financial Reports for October. Project Updates: Director Matzke announced that Assistant to the Light & Power Director Mangelsen received the Certified Energy Manager Accreditation. The Committee extended their congratulations to Mangelsen for his efforts in obtaining this certification. The conduit installation on Highway 34 is near completion, and cable installation will begin this month. The Marys Lake Road/Spur underground project is complete, at a cost of $32,000. The project will remain within the budgeted $24,750, as the Park Service will reimburse the Town for its share. The Highway 34 Street Light project was budgeted at $50,000. The actual cost was $31,400, with an expected reimbursement from CDOT of $10,000. The installation of the Christmas decorations by a private contractor is on schedule. Director Matzke explained that the SCADA System replacement for the PRPA member cities will be recommended to PRPA in December. The proposed upgrades will improve communications and reduce outage time. The utility bill automated payment program has 255 customer sign ups, to date. There being no further business, Chairman Hix adjourned the meeting at 8:50 a.m. -TL...1<-29 Tina Kuehl, Deputy Town Clerk BRADFOROPUSLISHING.0. RECORD OF PROCEEDINGS Public Safety Committee November 21, 1996 Committee: Chairman Marshall, Trustees Baudek and Pauley Attending: All Also Attending: Town Administrator Klaphake, Chief Repola, Director Hinze, Deputy Clerk Kuehl Absent: None Chairman Marshall called the meeting to order at 3:30 p.m. Chief Repola announced the Address Ordinance will be continued until January, and a report on the Blue Santa Program will be added to this agenda. POLICE DEPARTMENT Halloween Critique: Officer Van Deutekom reported that the street closures during the Halloween festivities were well accepted with suggestions the schedule be expanded next year. There were no traffic problems, and the streets were reopened earlier than anticipated. Chairman Marshall commended the Police Department for their efforts. The Committee recommends this program be continued. Traffic Monitor: Captain Filsinger presented information on the Solar Mobile Traffic Monitor, which is on loan and operating on Hwy. 34 east. An on-site demonstration will be available to the Committee following the meeting. This monitor will determine vehicle speed and will also count cars, making it useful for both the Police Department and Public Works Department. The base unit is approximately $9,000. Administrator Klaphake noted that the 1997 budget does not include this purchase, but suggested that a lease purchase agreement be pursued, and a monitor be operational by summer. Captain Filsinger noted that the monitor has a motion detector and collapsible hitch to deter theft. Further information will be presented to the Committee in January. Tobacco Violation Statistics: There have been seven violations of the tobacco ordinance from July 17 to November 13, 1996. Retail businesses have been contacted regarding the January 1, 1997 compliance date. Administrator Klaphake and Trustee Baudek attended a meeting with a group who plan to propose an ordinance regarding a full ban on tobacco in public places. Christmas Parade Permit/Street Closures: Director Hinze requested Qp approval of -the Christmas parade permit. The parade route and time £~ are the same as in previous years. The Committee recommends approval of the Christmas parade permit. Ct ' Blue Santa: The Blue Santa Program benefiting senior and dsiabled citizens is in its second year. Collection boxes are at several locations, and the radio and newspaper are conducting public service announcements. "Santa Marshall" will collect hand-made Christmas cards for this program at the school. FIRE DEPARTMENT No report. REPORTS The Police Department received three letters commending Officers for their assistance, and expressing special thanks to Cpl. Pass and Officers Kenney, Rowe, Schumaker and Brand. There being no further business, Chairman Marshall adjourned the meeting at 4:15 p.m. T-- K-D-Q. Tina Kuehl, Deputy Town Clerk ' APPLICATION (Please type or print all iniormation) DATE OF REQUEST: 11_/12_/16 TYPE OF EVENT (Check the applicable one): ATHLETIC - SPECIAL _~_ BRIEF DESCRIPTION (Foot Race, Parade, etc.): *a€(Ah-p ORGANIZATION INFORMATION ORGANIZATION NAME: reigri eA, 1.2~92, Far L ADDRESS: CITY & STATE: 554ej Fort PHONE: C-) : ~ CONTACT PERSON: ,-.\·Ctb«~~1 ACUUITLE: 5%el.ac,zft™-Bh PHONE:Flo) S16-1&\63 DESCRIPTION OF THE EVENT - %:10 DATE(S): Beginning: ~ /~J R 63 TIME: Beginning: f' ~ C O AM - PM %_ Ending: .11_/12-/31, Ending: 1 '.06 AM - PM ~_ NOTE: If times will vary on subsequent days, attach explanation. LOCATION: (State Highway and Mileage) 4.0 93*<0,3"baL -L,=2363:.:kba f 31\3€X (Ret r' »2».3*%2, PROPOSED ROUTE(S): PROPOSED DETOURCS): n DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: DESCRIPTION OF EVENT IN DETAIL (include number of participants, description of the activity to be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets if necessary. Attach a map): »ls@33»q-*uz~ 9»3bhL 41 9-325065•-329 The undersigned hereby agrees to pay the total actual cost to the Slate Patrol and the Department of Highwa9s for conducting any highway closures related to the event described herein and to submit payment in advance for the estimated cost of such closures and to pay for and provide liability insurance in an amount to be determined by the Chief of the State Patrol. The under- signed understands that any costs in excess of the estimated cost must be paid to the Colorado State Patrol following the event and that il the estimated cost exceed5 the actual cost, the balance will be relunded. 1, the undersigned, further certify that the statements contained herein or attached hereto are true, accurate, and complete to the best of my knowledge and belief. CU.*241 \X-LO-96 ORGNIZATION .eNA. --STONATbe E U DATE 00 , RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION TO SUPPLEMENT THE TOWN OF ESTES PARK'S 1996 MUSEUM FUND, OPEN SPACE FUND, LIGHT & POWER FUND, AND WATER FUND BUDGErS. WHEREAS, the Town of Estes Park has received unexpected contributions to the Museum Fund and it has been determined to use those funds for exhibit renovation; and WHEREAS, the Town of Estes Park has received Open Space Tax Funds and a transfer from the Light & Power Fund, it has been determined to construct the Lake Estes causeway hike/bike trails; and WHEREAS, the Town of Estes Park Light & Power Fund will be improving the electrical system related to the Highway 7 project in excess of the original 1996 budget. WHEREAS, the Town of Estes Park Water Fund has received state funding reimbursement for costs incurred during the Highway 34 Project for expenditures that exceeded r the 1996 budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. THAT the Museum Fund 1996 budget be increased from $155,374 to $174,826. Source of funds will be the Friends of the Museum contribution to Other Revenue. 2. THAT the Light & Power Fund fund transfer to the Open Space fund a loan of approximately $240,000 to be repaid from future open space receipts. The loan will earn interest credited monthly at the average rate of return from Town investments. 3. THAT the Open Space Fund 1996 budget be increased from $0 to $390,000. Source of funds will be 1996 Open Space sales tax receipts and transfer from Light & Power Fund. 4. THAT the Light & Power Fund be increased from $6,988,167 to $7,000,241. Source of funds will be Beginning Cash Balance. 5. THAT the Water Fund be increased from $3,129,995 to $3,459,929. Source of Funds will be 1996 government grant revenue, ADOPTED this 26th day of November 1996. , Mayor ATIEST: Town Clerk 4.A ~23 TOWN OF ESTES PARK . e. 1/6 --4**4*ar· r A....d"&6119.6--: ;-.1\ '233*¥>i~ - -~,44*7 9 .)~FI~tbibf~~ 422431&~'Ff' -14- •..MJ99 - IWerE.~-be<.#ri.f*#0&0~4- - rl>2*jau~.i // MEMORANDUM TO: Board of Trustees FROM: Monte L. Vavra, Finance Officer -,/ YI- f DATE: November 26, 1996 SUBJECT: Highway Users Trust Fund Public Hearing, 1997 Budget November 26, 1996 Colorado budget law requires a public hearing be conducted to discuss how the Highway Users Trust Fund revenues are proposed to be expended in the ensuing fiscal year. The following are the proposals that are included in the 1997 Town of Estes Park Budget: 1. Estimated Revenues: $168,710 2. Estimated Expenditures: Woodstock align 15,000 5th St. dead end 10,000 Manford sidewalk 180,000 Lakefront St. 55,000 Hwy. 7 miscellaneous 20,000 P.O. Box installation 10,000 Resurfacing overlay 200.000 $490,000 In addition, expenditures for snow plowing, street maintenance, or any other expenditures directly related to streets are allowable uses of Trust Fund revenue in the event that either of the above- listed projects are not constructed or come in considerably less than budget. (970) 386-5331 • RO. BOX 1200 • 170 MAC GREGOR A\,'ENUE · ESTES PARK, CO 80517 • FAX (970) 586-6909 . RESOLUTION TO SET MILL LEVIES NO. -96 A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 1997, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF ESTES PARK, COLORADO FOR THE 1997 BUDGET YEAR. WHEREAS, the Board of Trustees of the Town of Estes Park will adopt the annual budget in accordance with the Local Government Budget Law on November 26, 1996; and WHEREAS, the amount of money necessary to balance the budget for general operating expenses is $175,204; and WHEREAS, the 1996 net valuation for assessment for the Town of Estes Park as certified by the County Assessor is $62,681,840. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That for the purpose of meeting general operating expenses of the Town of Estes Park during the 1997 budget year, there is hereby levied a tax of 2.795 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for the year 1997. That the Town Clerk is hereby authorized and directed to immediately certify to the County Commissioners of Larimer County, Colorado, the mill levies for the Town of Estes Park as hereinabove determined and set. ADOPTED this 26th day of November, 1996. Mayor ATTEST: Town Clerk Vii . 41. Cl. RESOLUTION TO ADOPT BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUE FOR EACH FUND, AND ADOPTING A BUDGET FOR THE TOWN OF ESTES PARK, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE 1ST DAY OF JANUARY, 1997, AND ENDING ON THE LAST DAY OF DECEMBER, 1997. WHEREAS, the Board of Trustees of the Town of Estes Park have appointed Gary F. Klaphake, Town Administrator, to prepare and submit a proposed budget to said government body at the proper time; and WHEREAS, upon due and proper notice, published in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 26, 1996, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That estimated expenditures for each fund are as follows: General Fund ...$ 8,872,042 Community Reinvestment Fund .......... 350,000 Museum Fund ................. ... . 251,872 Conference Center Fund ........... ... 509,833 Conservation Trust Fund .... .......... 30,000 Special Events Fund 469,040 Larimer County Open Space Tax Fund ..... 200,000 Park Entrance Estates Debt Service Fund ..... 24,884 Light and Power Fund .............. 7,922,422 Viii Water Fund . . 3,142,701 Self-Funded Medical Insurance Fund ...... 190,500 Fleet Maintenance Fund ... 226,950 Firemen's Pension Fund . . . 53,150 Policemen's Pension Fund ............ 2.565 TOTAL $22,245,959 Section 2. That the estimated resources for each fund are as follows: General Fundf From unappropriated surpluses ............ $1,149,602 , From sources other than general property tax ................... 7,786,511 From the general property tax levy.......... 175.204 TOTAL GENERAL FUND $ 9,111,317 Community Reinvestment Fund: 350,809 Museum Fund: 252,200 Conference Center Fund: 509,833 Conservation Trust Fund: 33,889 Special Events Fund: 475,614 Larimer County Open Space: 200,000 Park Entrance Estates Debt Service Fund: 30,231 Light and Power Fund: From unappropriated funds ............... 3,768,557 From other revenue sources .............. 6.999.142 TOTAL LIGHT & POWER FUND 10,767,699 iX Water Fund: From unappropriated funds ............... 2,583,841 From other revenue sources .............. 2.559.250 TOTAL WATER FUND 5,143,091 Catastrophic Loss Fund: 282,648 Self-Funded Medical Insurance Fund: 307,740 Fleet Maintenance Fund: i 271,468 Firemen's Pension Fund: 750,034 Policemen's Pension Fund: 25,156 GRAND TOTAL $28,511,729 Section 3. That the budget, as submitted, amended, and hereinabove summarized by fund, be and the same hereby is approved and adopted as the budget of the Town of Estes Park, Colorado, for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Mayor and Town Clerk and made a part of the public records of the Town. ADOPTED this 26th day of November, 1996. Mayor ATTEST: Town Clerk X 1-1 . D RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW, FOR THE TOWN OF ESTES PARK, COLORADO, FOR THE 1997 BUDGET YEAR. WHEREAS, the Board of Trustees has adopted the annual budget in accordance with the Local Government Budget Law on November 26, 1996; and WHEREAS, the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as setforth in said budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE "TOWN OF ESTES PARK, COLORADO: THAT the following sums are hereby appropriated from the revenue of each fund, to each fund, for the purposes stated: General Fund: Current Operating Expense ........... $ 7,800,309 Capital Outlay ..............,,,.. 1.071.733 TOTAL GENERAL FUND ................. $ 8,872,042 Community Reinvestment Fund: Current Operating Expenses ................... 350,000 Museum Fund: Current Operating Expense 164,902 Capital Outlay...,...,.,,., 86,970 TOTAL MUSEUM FUND ................. 251,872 4 , Conference Center Fund: Current Operating Expense ........... 507,833 Capital Outlay ................... 2.000 TOTAL CONFERENCE CENTER FUND ........ 509,833 Conservation Trust Fund: Capital Outlay ............................ 30,000 Special Events Fund: , Current Operating Expense ........... 416,040 - Capital Outlay .................., 53.000 TOTAL SPECIAL EVENTS FUND ............ 469,040 Larimer County Open Space Fund: Current Operating Expense ........... 155,000 Capital Outlay ................... 45.000 TOTAL LARIMER COUNTY OPEN SPACE FUND . 200,000 Park Entrance Estates - Debt Service: Current Operating Expense .................... 24,884 Light and Power Fund: Current Operating Expenses .......... 6,368,622 Capital Outlay ................... 1.553.800 TOTAL LIGHT and POWER FUND ........... 7,922,422 Water Fund: Current Operating Expenses .......... 1,666,701 Capital Outlay ................... 1.476.000 TOTAL WATER FUND................... 3,142,701 Self-Funded Medical Insurance Fund: Current Operating Expense .................... 190,500 . 4 Fleet Maintenance Fund: Current Operating Expenses .......... 200,950 Capital Outlay ........,.,... ..... 26.00Q TOTAL FLEET MAINTENANCE FUND ........ 226,950 Firemen's Pension Fund: Current Pensions ..... 53,150 Policemen's Pension Fund: Current Pensions ............ 2.565 GRAND TOTAL $22,245,959 ADOPTED this 26th day of November, 1996. i t Mayor ATIEST: Town Clerk J . mRAOFORD PUEHIN€; CO• RECORD OF PROCEEDINGS Town Board Budget Study Sollion November 25, 1996 Board: Mayor Robert L. Dekker, Trustees Barker, Baudek, Doylen, Hix, Marshall, and Pauley Attending: All Also Attending: Town Administrator Klaphake, Ass't. Administrator Widmer, Clerk O'Connor Absent: None Mayor Dekker called the meeting to order at 3:34 p.m. . BEVIEW 1997 PAY PLAN AND HEALTH INSURANCE PREMIUM POLICY. 1997 Pay Plan. Staff is recommending all 1997 salary increases be merit- based, with all employees eligible for up to a 5% increase which would be based on performance. Staff anticipates that the impact on the total payroll would not exceed 4.4%; the following guidelines will be utilized: performance Review Ratina Merit Increase Above Standard 2-5% Standard 2% Below Standard 0% This type of pay plan all*ws the supervisor more latitude while providing an incentive for employees to achieve. The Board endorsed the Employee ' Development Plan/Performance Review System and actual Form which was prepared by a Team consisting of Matzke, V. O'Connor, Repola and Widmer. Ass't. Administrator Widmer confirmed that changes to the form/system would be considered should they need revision. Staff is also recommending a grade adjustment for the Police Telecommunicators. Over the last few years, the police Department has experienced a higher turnover rate in Dispatch than in other departments. The adjustment will bring dispatchers more in line with the market. In addition, there are three other individual positions being re-graded due to changing job responsibilities. The total necessary to accomplish staff recommendations is $22,000*, or 0.6% of the payroll. Total impact to the payroll will not exceed 51. Health Insurance Premium Policy. Due to concerns about benefit uniformitf. issues, staff is recommending the Town pay 75% of the health inmi.#Pe- premium for all employees in lieu of paying 70% for up to.~,0,1~Ma~s of employment, followed by 75% thereafter. The cost of thia.~Minge would be approximately $7,800, which could be offset by the sari,0#rbf $1,7002/yr. in life insurance costs. The Committee recommends approval of the-14~-~ay Plan, and Hialth Insurance Premium Policy as defined above. PERSONNEL POLICY MANUAL - REP*~-CHANGES. To ensure compliance,btfconstantly changing state and federal regulations and local conditifl/17 staff (including Attorney White) recently conducted a review of the 1/#nal. Staff is recommending the following changes: 1. -//*~~tion M. 3. Alcohol and Drugs. Added "Town employees whose work -00- requires CDL licenses are subject to the Town's Drug and Alcohol Testing Policy." ~ ;ay@9 TOWN OF ESTES PARK - ~i....Rh..1 '21..42*M'-42~id.- 'P.->·44·ty #r\FiR*Y.r#' ,.,prfe·?em#jig#**,akw6M lk**lihne 1944:zu40.~ Jkt.~6 ,#10-**Fia*'402: ,-1.e.-"'·:·71--0-1 ~ .A -6 @D )~3<40096<:Alt·"*165 '21:93 9 kES€rra Date: Noveh*er 22, 1996 To: Honorable Mayor Dekker Town Board of Trustees Gary Klaphake From: Rich Widrner~f ~ Subject: 1997 Pay Plan 1. MERIT PAY In January 1996, Town staff began implementation of a new Employee Development Plan/Performance Review system. In January, performance goals were set for all employees. Progress toward achievement of these goals was reviewed with the employees in May and June. Additional review was held as necessary. During December, all employees will receive the annual Performance Review portion of the Employee Development Plan, which includes a review of goal achievement and performance in twelve areas. It is our recommendation that all salary increases for 1997 be merit-based, with all employees eligible for up to a 5% increase based on performance. The Assistant Town Administrator will review the departments' recommendations to assure that raises are based on individual achievement and to avoid wholesale across-the-board raises. 2. GRADE ADJUSTMENTS Each year we review our Pay Plan against data on all other cities and towns in Colorado provided by the Municipal League. Our review this year indicates that some grade adjustments need to be made for police dispatchers to bring them more into line with the market. We have experienced a higher turnover rate in dispatch in the last few years than in other areas. Considering the cost of training a new employee, regrading the positions makes economic sense. There are also three other individual regradings necessary due to changing job responsibilities. The total necessary to accomplish all these changes is approximately $22,000, or 0.6% of the payroll. (970) 586-3331 • PO. BOX !200 • 170 MAC GREGOR AVENUE • ESTES PARK, CO 80517 • FAX 1970) 386-28-16 01 . 4 Towri of Estes Park Estes Park, Colorado 80517 Our recommendation is to use 0.6% of the total 5% allocated for payroll increases to make the grade adjustments described above. Total payroll impact of changes 1 and 2 would not exceed 5%. 3. HEALTH INSURANCE The Town used to have a policy that increased the percentage of the employees' family medical premium paid by the town the longer an employee worked for the Town, until finally the Town would pay 100% of the premium. The policy was changed in 1993 to have the Town pay 70% up to 10 years of . employment, and then 75% thereafter. When the change was madg, two employees were already receiving 100%, we now have 20 at 75% and 31 at 70%. Due to concerns about benefit uniformity issues, we recommend that the Town pay 75% of the premium for all employees. The two employees at 100% would remain at that level. The cost of this change would be approximately $7,800. A portion of this cost would be offset by the savings of about $1,700 per year in life insurance costs realized by the Town due to bids received recently for a joint program with several other cities. I D TOWN OF ESTES PARK Ct~ 1 .lt Town Administrator Gary F. Klaphake 9-- ~Wier J / 4~·fr~71·;ily< 46 '04& 14%-4<02 · 2 .- /1- / ..4 - Estes Park, Coldrado 80517 MEMORANDUM November 18, 1996 TO: Honorable Mayor Dekker Board of Trustees FROM: Gary Klaphake 62. 14-- Town Administrator RE: STANLEY HALL Pursuant to my conversation with Mayor Dekker, I have requested an Advisory Committee be established for the Stanley Hall rehabilitation project. The Mayor has offered the following names for said committee: Tim Phillips Greg Steiner Sally Anderson Jo Hazlett Bennett Penn All have been contacted and will serve. The Advisory Committee will meet once a month after the grant application is approved. Other members of the Committee are: Gary Klaphake, Town Administrator Betty Kilsdonk, Museum Director Art Anderson, EPURA Executive Director (Project Manager) John Baudek, Town Board The EPURA Board has acknowledged Mr. Anderson's work on this project. The project will be directed by the Committee members with contract approval by the Community Development Committee and Town Board. P. O. Box 1200 Telephone (303) 586-5331 . . k GOVERNMENT FINANCE OFFICERS ASSOCIATION ; 1 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977-9700 • Fax: 312/977-4806 ll\' 1 f. 1,1 111! November 4, 1996 Mr. Gary F. Klaphake Town Administrator Town of Estes Park P.O. Box 1200 Estes Park, Colorado 80517 Dear Mr. Klaphake: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1995 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Monte L. Vavra, Finance Officer. The Certificate of Achievement plague will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1995 Certificate Program results are enclosed. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Stephen J. Gauthier Director/Technical Services Center SJG/kas Enclosures WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429-2750 • Fax: 202/429-2755 . 1·..Ay . Lu....-. ~fj.:i........3 ...ijj TOWN OF 1 ESTES PARK, COLORADO 1 =-=m-"m~Vi#* unn'.a .. .............. 517~ ~ e¥~ ~~ 1~1,~ff ..i# t ·:04 e 1 W. -: 4 1 1 ¥ 1 4 1 1 / t. 1 1 lj?C'ki'. . '-4!-». ?t¥ 9'' 4 I . , 5. 1 1. ,.>. 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E.'ffiaU*+27.9//t -w,1 A 1 aME,iria 11:2 Big Horn Sheep Sculpture - Eastern Gateway 1 PROPOSED 1997 BUDGET Executive Summary 7 luell saluff@ TOWN OF ESTES PARK 1997 PROPOSED BUDGET TABLE OF CONTENTS Page SECTION A Introduction - Letter from Town Administrator i-ii - Town Board Goalsetting Summary iii-v - Budget Calendar vi - Town Board and Other Officers vii - Number of Town Employees by Year Viii SECTION B Budget Summary - Historical View - General Fund 1 - Special Revenue Funds 2-3 - Capital Projebts Funds 4 - Debt Service Funds- 5 - Enterprise Funds 6 - Internal Service Funds 7 - Trust Funds 8 SECTION C Operating Budget - General Fund Revenues and Other Sources 9 Expenditures and Other Uses o Legislative 10 o Judicial 11 o Executive 12 0 Elections 13 0 Financial Administration 14 0 Community Development 15-16 0 General Government Buildings 17 o Employee-Benefits 18 O Comfnunity Services 19 o Police 20 o Fire 21 o Protective Inspection 22 o Engineering 23 Page 2 TABLE OF CONTENTS CONTINUED o Public Works 24 0 Sanitation 25 o Parks 26 o Miscellaneous 27 o Operating Transfers (Out) . 28 o Urban Renewal Authority 29 - Special Revenue Funds o Community Reinvestment 30 31-32 0 Museum 0 Conference Center 33-34 o Conservation Trust 35 o Special Events 36-37 o Larimer County Open Space 38 - Capital Projects Funds o Park Entrance Estates - SID 39 - Debt Service Funds 0 Park Entrance Estates - Debt Service 40 - Enterprise Funds o Light and Power 41-43 44-45 o Water - Internal Service Funds 0 Catastrophic Loss 46 o Self-Funded Medical Insurance 47 o Fleet Maintenance 48-49 - Trust Funds o Fire Pension 50 o Police Pension 51 ~ 47*9 1-OWN OF ESTES PARK ~4 4. * W ...:aA©h_ -i#'Aw/ J*r 46.Wr A =':'·¢€0/S!*~~-r·· ·<Ch 1" y·J,11423,'E , ..... t~ Al,wt ..1.-40+1 2 li.e'61 220 -3->AZ . 4 r X /f PNE.%/2,9-uf4*' ' \'1 MEMORANDUM November 4, 1996 TO: The Honorable Robert L. Dekker, Mayor Town Board of Trustees FROM: Gary Klaphake U. la_ Town Administrator RE: 1997 BUDGET The 1997 Budget for the Town of Estes Park is submitted for your consideration. This annual budget is an important policy and management document. The budget incorporates many of the goals adopted by the Board in the "Vision Smtement, Mission Statement, and Policy Agenda: 1996". These goals include adoption of the Comprehensive Plan, approval of the Light & Power Master Plan, inspection services upgrade, joint Town/EPURA budgeting, privatization of Town services, reconstruction of the "Football Field" lot, Senior Center project, and a major emphasis on Highway 7 reconstruction. The 1997 Budget is based on the modified accrual accounting method for governmental-type funds and full accrual for proprietary-type funds. Estes Park is proud of. its success in financial management over the years, as evidenced by our receipt of the "Certificate of Achievement of.Excellence in Financial Reporting" from the Government Finance Officers Association for the last nine years. Further evidence of this management success is found in the significant year-end fund balances shown in the budget for each of the funds. The 1997 Budget contains funding for a variety of capital improvements and has adequate maintenance levels for existing programs. Significant funding levels are provided for the street overlay program, Comprehensive Plan, advertising, food tax refund, Highway 7 project, Stanley Hall rehabilitation, Light & Power Master Plan projects, water system i (970) 586-5331 • RO. BOX 1200 • 170 MAC GREGOR AVENUE • ESTES PARK, CO 80517 • FAX (970) 586-6909 Town of Estes Park Estes Park, Colorado 80517 1997 Budget November 4, 1996 improvements, bridge rehabilitation, tree replacement, Stanley Park/relocation of porta-stall building, Senior Center building rehabilitation, new loader, backhoe, and boom truck. Budget Process The budget process started with a review of the Town's long-range goals for programs and capital improvements with the Town Board. All department heads submitted proposed budget information to the Finance Officer. The Finance Officer compiled all information submitted into one document. This document was reviewed and modified by the Town Administrator. The Town Board will review the recommended budget on the following dates: November 4, 1996 General Fund Museum Fund Conference Center Fund Special Events Fund Catastrophic Loss Fund Self-Funded Medical Insurance Fund Fleet Maintenance Fund Fire Pension Fund Police Pension Fund November 8, 1996 Light and Power Fund Water Fund EPURA Budget Budget Amendments On November 26, 1996, the Town Board will hold a public hearing on the proposed budget. The budget process is always a significant undertaking for the Town Board and staff. It requires a great deal of work, coordination, cooperation, and communication. I wish to thank the Finance Officer, department heads, and Finance Department staff for their efforts. GK/jw ii TOWN BOARD GOALSETTING MAY 1996 SUMMARY 1. Revise and Approve_the Town Comprehensive Plan: · Review all input on plan and Study Committee · Draft "land use matrix" descriptive language for each land classification. · Workshops for amendment - approval. · Implementation/zoning changes, etc. 2. Evaluate the Youth Center and Youth Activities: · Public Safety Committee review of Youth Center statistics. · Evaluation of the DARE Program - expenditures versus return. · Evaluation of PaCK - expenditures versus return. 3. Review Police Department Mission: · Conduct community study session with representation of the public, Town staff, and department to identify community priorities for Police Mission. · Conduct "spot checks" of licensed liquor establishments to check and encourage compliance with laws. · Strict enforcement of drug laws by utilizing resources of other agencies. · Hiring, training, and supervision of summer officers to emphasize people skills. 4. Approve and Implement Light & Power Master Plan: · Review plan at Light & Power Committee. · Prepare new financing plan based on Master Plan. · Include first phase planned improvements in the 1997 budget. · Review feasibility of undergrounding Lake Estes power lines at Committee. · Convene customer survey/focus group for power quality. 5. Review Code Inspection Services and Make Appropriate Changes: · Add additional part-time staff for code inspection. · Investigate combining services with Larimer County for valley-wide service. · Town Attorney to review existing codes and make appropriate update changes. 6. Monitor Parking and Transportation Plan: · Review Parldng Plan statistics for 1996. · Prepare plan for remote park and ride (vans) with cost sharing from downtown business. iii 7. Continue Joint Town/EPURA Budgeting Process: · Expand to two meetings; one late summer and one during the budget process. 8. Revise Community Outreach Program: · Continue community breakfast through summer. · Investigate column in newspaper. · Consider changing breakfasts to lunch or afternoon breaks as a new listening session. · Promote service club programs. · Do "good news" with photos. 9. Consider Privatization of Town Services: · Hire seasonal workers for peak load. · Evaluate cost of service versus cost of private service, including quality issues. 10. Review Use of Consultants/Sole Source: · Review engineering services agreement on 3-5 year cycle. · Make sole source the exception, not the rule. Reasons for sole sourcing are timing, price, availability. 11. Major Capital Improvements: 1997 · EPURA: "Football Field: Lot · SH 7 Project · Street Overlay Program · Water Loop Projects · · Senior Center Rroject · Electric System Master Plan · Stanley Park - Port-a-Stall Building · Musem Space Study · Open Space Purchase/Project · EPURA: Stanley Hall Phase I 1998 · EPURA: W. Elkhom Riverwalk · Lake Estes Trail - Phase III, · Police Station Remodel with EPURA · Open Space Purchase/Project · Street Overlay Program · Water Loop Projects · Electric System Master Plan · EPURA: Stanley Hall Phase II rv Beyond 1998 · Police Station Remodel with EPURA · EPURA: W. Elkhorn Riverwalk · Lake Estes Trail - Phase IV · EPURA: New Parking · Stanley Park Multi-Use Arena · US 34/36 Bypass · Parks Department Shop · Open Space Acquisitions · Lake Estes Power Lines · EPURA: Watchable Wildlife Center · EPURA: New Parking · Open Space Purchase/Project · Open Space Purchase/Project · Open Space Purchase/Project V - BUDGET CALENDAR 1997 STATUTE DATE ACTIVITY , 29-1-105 As per Municipal Code Town Administrator appointed Budget Officer. 39-5-128 (1) August 25 COUNTY ASSESSOR certifies valuation. 29-1-106 September 3 DEPARTMENT HEADS, Boards, Commissions, and other spending agencies submit final budget requests to Budget Officer. 29-1-107 September 3 - BUDGET OFFICER reviews and revises October. 8 budget requests and prepares proposed budget. 29-1-105 October 8 BUDGET OFFICER submits proposed budget to the Town Board. 29-1-108 October 11 BUDGET OFFICER publishes budget notices. October 23 TOWN/URA JOINT BUDGET COMMITTEE reviews joint budget requests and makes recommendations to budget. November 4 TOWN BOARD STUDY SESSION reviews proposed budget and amendments. November 8 TOWN BOARD STUDY SESSION reviews proposed budget and amendments. 29-1-110 November 26 TOWN BOARD conducts public hearing regarding 1997 Budget and Highway Users Funds. Final adoption of Budget Resolution. 29-1-108 November 29 TOWN CLERK certifies mill levy (December 15 deadline) to Board of County Commissioners. 39-5-128 (1) December 22 COUNTY COMMISSIONERS levy all taxes. 29-1-116 30 days from adoption BUDGET OFFICER - one (1) certified by 12-21-96 copy of the budget filed with the Division of Local Government. Vi TOWN OF ESTES PARK LIST OF PRINCIPAL OFIE[CIALS TOWN GOVERNMENT The Town of Estes Park is governed by a mayor and a six-member board of trustees. The mayor and trustees are elected for four-year terms. The trustees each have one vote in town board meetings. The mayor has the final vote on all issues in case of a tie. OFFICIALS Mayor Elected 1996 Robert L. Dekker Trustees Elected 1996 Jeff Barker Elected 1996 John Baudek Elected 1994 Susan L. Doylen Elected 1993 Robert L. Dekker Elected 1996 - George J. Hix Elected 1994 William J. Marshall Elected 1994 J. Donald Pauley Town Administrator Gary F. Klaphake Assistant Town Administrator Richard D. Widmer Town Attorney Gregory A. White Town Clerk Vickie O'Connor Finance Officer Monte L. Vavra Director of Public Works William F. Linnane Director of Light & Power Richard E. Matzke Chief of Police Randy M. Repola Community Development Director Stephen L. Stamey Special Events Executive Director Linda Hinze Museum Director Betty Kilsdonk Vii a. w e M €0 Y ID to ID CO CO 10 N 0 0 09 g CO h d NO p · -N 0, I 00 zo to Y to tq 10 0 co 10 N 00©95 Cd N . N 0 0 N . 1 - N h Y N •q N e CO w N 0 0 ~ ~ P.- u d N 6 N N M CO & a. * al N N {.9 COgNY©q•ONO¢900* O h ©0 M h h M CO ~ N l 0 H N - 0 00 O N co N a. Le C) h h (9 00 M 01 4- 0 4-r¥- ce CO 01 0 h 00 p W H u h M N Cl N =1 - M - I- 0 LO S co o a) Al 0 2 @a-0 CO 00 N e N g N H . N - 1 1 5% g J J * 4 a- LL 19 2 E € e ©° 0 g » LLC w 0~7 Hae 00 6, O 0 N w * N 1 1 1 0 24' z~ 85% 2 *ma U 2 ONe 1- 3 N - co O- M co . r Y (.0 --i" It 1 1 /- 00 :O-0 00 .N „ 0 0 0 - 0 4 1 1 1 1 0 g ,, r r N h . a. MOO CO ON N 8 0.1 1 1 10% .- I N . .t g~ a. M cO co N I «O 0 0 * 1 1 1 10 2 h U: N IT/ i.v D E & ~ ~ 06 0 10 9. I g N 2 5 1 1% 5 2 £ n r N 0 /0 8 - 5 - (P C 2 C 2 . 1 6 0 al 8 a I . Viii DEPARTMENT 7/1 W 7/15/86 7/15/ 8/01/8 8 1 8/01/ 8/01/9 8/01/ WOW 8/01/ 8/01/96 97 ESTIMATE 0 0/000 %122 47 1 %9'9 TOTAL N OYEES PER YEAR (Based Upo 1-Time Positions) OF ESTES PARK - luewdoleAaa A:!unlull,00 Special Events Jelueo eoueiall]00 Special Projects Vand3 SECTION B TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL FUND DIVISION GENERAL FUND ACTIVITY SUMMARY OF ACTIVITY DESCRIPTION 1995 1996 1996 1997 1997 ' BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES TAXES 4,975,642 5,322,857 5,065,799 5,133,158 5,327,443 LICENSES/PERMITS 367,940 318,920 336,520 358,700 351,900 INTERGOVERNMENTAL 920,429 760,649 974,745 1,106,685 1,109,685 CHARGES FOR SRVCS. 6,589 10,350 8,283 9,700 10,200 FINES & FORFEITS 22,021 17,500 20,540 19,100 20,600 INTEREST EARNED 149,615 93,500 106,850 99,000 99,000 MISCELLANEOUS 431;710 420,336 448,320 427,392 430,392 OTHER FINANCIAL SOURCES 627,455 690,080 683,315 622,745 632,495 TOTAL REVENUES 7,501,401 7,634,192 7,644,372 7,776,480 7,981,715 EXPENDITURES GENERAL GVRNMNT. 3,673,503 3,921,045 3,764,439 3,912,532 4,062,722 PUBLIC SAFETY 1,584,872 1,768,540 1,710,098 1,982,116 1,880,125 PUBLIC WORKS 1,001,176 1,266,349 1,408,649 1,669,125 1,495,650 PARKS 420,465 546,590 524,476 799,985 690,135 OTHER FINANCIAL USES 885,447 719,585 719,585 791,326 738,810 TOTAL EXPENDITURES 7,565,463 8,222,109 8,127,247 9,155,084 8,867,442 EXCESS (DEFICIT) REVENUE OVER EXPEN. (64,062) (587,917) (482,875)(1,378,604) (885,727) UNRESERVED BEGINNING FUND BALANCE 1,154,399 968,551 1,150,559 1,149,602 1,149,602 RESERVATIONS (INCREASE) TO FUND BALANCE 60,222 113,319 481,918 0 0 UNRESERVED ENDING FUND BALANCE 1,150,559 493,953 1,149,602 (229,002) 263,875 ACCUMULATED RESERVES TO FUND BALANCE 481,918 0 0 0 0 TOTAL FUND BALANCE 1,632,477 493,953 1,149,602 (229, 002) 263,875 1 TOWN OF ESTES PARK 1997 BUDGET FUND SPECIAL REVENUE, FUNDS FUNCTION SPECIAL REVENUE FUNDS DIVISION SPECIAL REVENUE FUNDS ACTIVITY SUMMARY OF ACTIVITY FOR COMMUNITY REINVESTMENT, MUSEUM, CONFERENCE CENTER, CONSERVATION TRUST, SPECIAL EVENTS, OPEN SPACE FUND DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTERGOVERNMENTAL 302,117 353,170 512,070 561,992 630,637 CHARGES FOR SRVCS. 226,976 210,660 259,408 231,550 251,600 INTEREST EARNINGS 19,017 10,300 21,229 12,500 12,500 CURRENT REVENUES ~ 12,000 15,000 15,000 15,000 15,000 OTHER REVENUES 94,373 49,000 69,899 47,100 47,178 INTERFUND TRANSFERS 885,447 1,307,110 1,223,243 1,268,382 738,810 TOTAL REVENUES 1,539,930 1,945,240 2,100,849 2,136,524 1,695,725 EXPENDITURES PERSONNEL SERVICES 265,649 271,927 263,383 282,565 284,130 EMPLOYER BENEFITS 66,476 · 70,304 64,599 75,230 75,570 INSURANCE BENEFITS 6,707 15,492 13,891 24,765 25,265 PROFESSIONAL SERVICES 38,989 42,300 36,306 50,300 48,845 PUBLISHING/ADVERTISING 7,848 11,470 11,700 12,100 12,100 RENTALS 265,271 302,894 306,152 306,865 306,865 REPAIRS-& MAINTENANCE 41,197 63,500 72,430 65,823 60,823 MATERIALS & SUPPLIES 43,409 68,550 100,458 69,535 69,535 JOB PERFORMANCE EXP. 21,962 28,024 24,568 26,610 26,179 UTILITY EXPENSES 87,130 91,764 92,289 97,163 97,163 OTHER CURRENT EXP. 77,681 83,270 74,950 81.300 82,300 TOTAL CURRENT EXP. 922,319 1,049,495 1,060,726 1,092,256 1,088,775 CAPITAL 109,344 1,507,024 1,893,606 319,870 216,970 INTERFUND TRANSFERS 0 0 0 350,000 505,000 TOTAL EXPENDITURES 1,031,663 2,556,519 2,954,332 1.762,126 1.810,745 EXCESS (DEFICIT) REVENUE OVER EXPEN. 508,267 (611,279) (853,483) 374,398 (115,020) UNRESERVED BEGINNING FUND BALANCE 461,957 896,126 888,927 99,739 99,739 2 TOWN OF ESTES PARK 1997 BUDGET FUND SPECIAL REVENUE FUNDS FUNCTION SPECIAL REVENUE FUNDS DIVISION SPECIAL REVENUE FUNDS ACTIVITY SUMMARY OF ACTIVITY FOR COMMUNITY REINVESTMENT, MUSEUM, CONFERENCE CENTER, CONSERVATION TRUST, SPECIAL EVENTS, OPEN SPACE FUND CONT'D. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW RESERVATIONS (INCREASE) TO FUND BALANCE (81,297) 1,525 64,295 17,931 26,635 UNRESERVED ENDING FUND BALANCE 888,927 286,372 99,739 492,068 11,354 ACCUMULATED RESERVES TO FUND BALANCE 91,256 10,135 26,961 9,030 326 TOTAL FUND BALANCE 980,183 296,507 126,700 501,098 11,680 3 TOWN OF ESTES PARK 1997 BUDGET FUND CAPITAL PROJECTS FUNDS FUNCTION CAPITAL PROJECTS FUNDS DIVISION CAPITAL PROJECTS FUNDS ACTIVITY PARK ENTRANCE ESTATES CONSTRUCTION DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES ASSESSMENT TAXES 0 0 252,294 0 0 INTEREST EARNINGS 0 0 5,500 0 0 BOND PROCEEDS 0 165,000 156,000 0 0 TOTAL REVENUES 0 165,000 413,794 0 0 EXPENDITURES PROFESSIONAL SERVICES 0 32,811 50,651 0 0 PUBLICATION FEES 0 158 158 0 0 MATERIALS & SUPPLIES 0 18 18 0 0 TOTAL CURRENT EXP. 0 32,987 50,827 0 0 CAPITAL 0 407,013 362,967 0 0 TOTAL EXPENDITURES 0 440,000 413,794 0 0 EXCESS (DEFICIT) REVENUE OVER EXPEN. 0 (275,000) 0 0 0 BEGINNING FUND BALANCE 0 0 0 0 0 ENDING FUND BALANCE 0 (275,000) 0 0 0 4 TOWN OF ESTES PARK 1997 BUDGET FUND DEBT SERVICE FUND FUNCTION DEBT SERVICE FUND DIVISION DEBT SERVICE FUND ACTIVITY PARK ENTRANCE ESTATES DEBT SERVICE DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES ASSESSMENT TAXES 0 0 0 12,388 12,388 INTEREST EARNINGS 0 0 125 12,018 12,018 BOND PROCEEDS 0 9,000 9,000 0 0 TOTAL REVENUES 0 9,000 9,125 24,406 24,406 EXPENDITURES PRINCIPAL ON BONDS 0 0 0 15,000 15,000 INTEREST ON BONDS 0 3.300 3.300 9,884 9,884 TOTAL EXPENDITURES 0 3,300 3,300 24,884 24,884 EXCESS (DEFICIT) REVENUE OVER EXPEN. 0 5,700 5,825 (478) (478) BEGINNING FUND BALANCE 0 0 0 5,825 5,825 ENDING FUND BALANCE 0 5,700 5,825 5,347 5,347 5 TOWN OF ESTES PARK 1997 BUDGET FUND ENTERPRISE FUNDS FUNCTION ENTERPRISE FUNDS DIVISION ENTERPRISE FUNDS ACTIVITY SUMMARY OF ACTIVITY FOR LIGHT & POWER AND WATER DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTERGOVERNMENTAL 0 0 284,177 500,000 500,000 CHARGES FOR SRVCS. 7,586,276 8,111,814 8,239,335 8,578,542 8,578,542 CURRENT REVENUES 404,437 374,050 321,450 322,550 322,550 MISCELLANEOUS REV. 169,453 234,250 237,800 157,300 157,300 TOTAL REVENUES 8,160,166 8,720,114 9,082,762 9,558,392 9,558,392 EXPENDITURES SOURCE OF SUPPLY 3,306,249 3,560,084 3,550,582 3,653,596 3,653,596 PURIFICATION EXP. 220,948 253,541 256,628 278,385 278,385 DISTRIBUTION EXP. 1,042,643 1,162,448 1,172,510 1,298,147 1,237,412 CUSTOMER ACCOUNTS 481,691 529,788 513,819 539,986 539,986 ADMINISTRATION/GEN.1,021,606 1,343,705 1,439,624 1,408,749 1,390,199 INTERFUND TRANSFERS 567,530 600,780 600,780 622,745 622,745 DEBT SERVICE 204,376 312,000 312,000 313,000 313,000 TOTAL CURRENT 6,845,043 7,762,346 7,845,943 8,114,608 8,035,323 CAPITAL 819,294 2,355,816 2,614,227 2,906,700 3,029,800 TOTAL EXPENDITURES 7.664,337 10,118,162 10,460,170 11,021,308 11,065,123 TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS 495,829 (1,398,048) (1,377,408)(1,462,916) (1,506,731) OTHER APPLICATIONS OF CASH 297, 289 0 BEGINNING CASH BALANCE 6,936,688 6,244,059 7,729,806 6,352,398 6,352,398 ENDING CASH BALANCE 7,729,806 4,846,011 6,352,398 4,889,482 4,845,667 6 TOWN OF ESTES PARK 1997 BUDGET FUND INTERNAL SERVICE FUNDS FUNCTION INTERNAL SERVICE FUNDS DIVISION INTERNAL SERVICE FUNDS ACTIVITY SUMMARY OF ACTIVITY FOR CATASTROPHIC LOSS, SELF-FUNDED MEDICAL, AND FLEET MAINFENANCE FUNDS DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES CHARGES FOR SRVCS. 354,922 310,000 355,000 379,750 379,750 CURRENT REVENUES 95,878 99,000 98,895 101,500 101,500 OTHER REVENUES 269 300 473 0 0 TOTAL REVENUES 451,069 409,300 454,368 481,250 481,250 EXPENDITURES PERSONNEL SERVICES 117,121 121,700 121,425 126,260 126,260 EMPLOYER BENEFITS 30,564 33,490 31,970 34,250 34,250 INSURANCE PREMIUMS 5,592 7,524 5,479 8,460 8,460 PROFESSIONAL SERVICES 7,395 10,600 10,600 500 500 PUBLICATION FEES 129 150 0 0 0 REPAIRS & MAINTENANCE 14,616 15,700 16,200 13,600 13,600 * MATERIALS & SUPPLIES 3,406 2,700 2,522 2,900 2,900 JOB PERFORMANCE-EXP. 2,757 2,230 2,880 11,280 11,280 UTILITY EXPENSES 2,903 3,920 3,850 4,200 4,200 OTHER CURRENT EXP. 120,188 180,000 180,000 190,000 190,000 TOTAL CURRENT EXP. 304,671 378,014 374,926 391,450 391,450 CAPITAL 4,328 87,700 87,965 26,000 26.000 TOTAL EXPENDITURES 308,999 465,714 462,891 417,450 417,450 TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS 142,070 (56,414) (8,523) 63,800 63,800 OTHER APPLICATIONS OF CASH 30,437 0 0 0 0 RESTATEMENT OF RETAINED EARNINGS DUE TO ACCOUNTING CHARGE (85,713) 0 0 0 0 RETAINED EARNINGS BEGINNING BALANCE 350,554 341,661 390,962 305,251 305,251 RESERVE (INCREASES) (46,387) (40.250) (77.188) (97.250) (97,250) ENDING RETAINED EARNINGS BALANCE 390,962 244,997 305,251 271,801 271,801 ACCUMULATED RESERVES TO RET. EARNINGS 1,346,247 1,415.710 1,423,435 1,520,685 1,520,685 TOTAL RETAINED EARNINGS 1,737,209 1,660,707 1,728,686 1,792,486 1,792,486 7 TOWN OF ESTES PARK 1997 BUDGET FUND TRUST FUNDS FUNCTION TRUST FUNDS DIVISION TRUST FUNDS ACTIVITY SUAIMARY OF ACTIVITY FOR FIRE & POLICE PENSION FUNDS DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTERGOVERNMENTAL 26,114 30,346 30,346 31,250 31,341 CURRENT REVENUES 32,094 30,550 30,550 36,600 36,600 GENERAL FUND CONTR. 43,755 33,725 33,725 35,410 34,825 TOTAL REVENUES 101,963 94,621 94,621 103,260 102.766 EXPENDITURES PENSIONS 41,171 52,115 52,115 55,715 55,715 TOTAL INCREASE (DECREASE) IN FUND BALANCE 60,792 42,506 42,506 47,545 47,051 BEGINNING FUND BALANCE 568,126 619,440 628,918 671,424 671,424 ENDING FUND BALANCE 628,918 661,946 671,424 718,969 718,475 8 SECTION C TOWIN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL FUND DIVISION REVENUES & OTHER SOURCES ACTIVITY SUA{MARY OF ACTIVITY ACTIVITY This section of the budget recaps the inflow of the financial revenues into the General Fund. The main source of revenue is the sales tax collections. BUDGET COMMENTS Sales tax revenue is budgeted at a 5% growth over 1996 projections. A V.A.L.E. Grant is expected to fund the Victims Assistance Coordinator in the Police Department, a Federal grant is anticipated to repir bridges, and grants are anticipated for the Senior Center project. The property tax mill levy is 2.795 mills. Lease proceeds of $9,750 is included for a copy machine. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW TAXES 4,975,642 5,322,857 5,065,799 5,133,158 5,327,443 LICENSES/PERMITS 367,940 318,920 336,520 358,700 351,900 INTERGOVERNMENTAL 920,429 760,649 974,745 1,106,685 1,109,685 CHARGES FOR SRVCS. 6,589 10,350 8,283 9,700 10,200 FINES & FORFEITS 22,021 17,500 20,540 19,100 20,600 INTEREST EARNED 149,615 93,500 106,850 99,000 99,000 MISCELLANEOUS 431,710 420,336 448,320 427,392 430,392 TOTAL REVENUES 6,873,946 6,944,112 6,961,057 7,153,735 7,349,220 OTHER FINANCING SOURCES 627,455 690,080 683,315 622,745 632,495 TOTAL REVENUES & OTHER SOURCES 7,501,401 7,634,192 7,644,372 7,776,480 7,981,715 9 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION LEGISLATIVE ACTIVITY MAYOR & BOARD ACTIVITY The Town of Estes Park is a statutory town governed by a Mayor-Council type of government. The Board of Trustees exercises the legislative power of the Town and determines all matters of policy. BUDGET COMMENTS $4,000 budgeted to revise Town code books. PERSONNEL LEVELS 1 Mayor 6 Board Members DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 8,999 9,000 9,069 9,000 9,000 EMPLOYER BENEFITS 21,900 22,560 21,018 23,055 23,055 INSURANCE PREMIUMS 389 544 299 383 383 PROFESSIONAL SERVICES 200 5,850 5,850 7,250 7,250 RENTALS 0 600 600 500 600 MATERIALS & SUPPLIES 2,641 6,225 4,675 5,325 5,325 JOB PERFORMANCE 16,903 21,614 22,264 23,065 19,465 UTILITY EXPENSES 0 0 20 50 50 TOTAL EXPENSES 51,032 66,393 63,795 68,628 65,128 10 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION JUDICIAL ACTIVITY MUNICIPAL COURT ACTIVITY The Municipal Court hears cases that are municipal violations. PERSONNEL LEVELS 1/2 Judge 92 Court Clerk 1 Assistant Judge DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 18,850 18,850 18,995 19,375 19,375 EMPLOYER BENEFITS 1,442 1,445 1,453 1,485 1,485 INSURANCE PREMIUMS 45 172 127 236 236 MATERIALS & SUPPLIES 91 325 325 340 340 EDUCATION & TRAINING 371 375 410 425 425 TOTAL EXPENSES 20,799 21,167 21,310 21,861 21,861 11 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION EXECUTIVE ACTIVITY TOWN ADMINISTRATOR ACTIVITY The Board appoints a Town Administrator and delegates to him whatever powers, ministerial or administrative, they deem necessary for the proper administration of Town affairs. The Town Administrator is responsible to the Board of Trustees for the efficient administration of all departments of the Town government. BUDGET COMMENTS Job performance expenses include QI training for all Town departments. PERSONNEL LEVELS 1/3 Town Administrator 1/3 Assistant Town Administrator 1/3 Town Clerk 1/3 Deputy Town Clerk CAPITAL OUTLAY 9,750 Copy machine (lease to be paid over 3 years)* 4,000 Computer for Town Clerl# 5.000 Portable computer for Town Administratoro 18,750 * - Items to be returned to committee for further action ~ - Computer hardware/software upgrade & purchases are subject to internal technical review committee. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 76,787 78,100 77,694 80,761 80,761 EMPLOYER BENEFITS 19,913 20,865 20,276 21,260 21,260 INSURANCE PREMIUMS 673 1,212 1,137 1,740 1,740 PROFESSIONAL SERVICES 78,676 66,550 73,250 76,175 76,175 PUBLISHING 2,081 2,150 2,150 3,000 3,000 RENTALS 2,501 1,256 570 4,143 4,143 REPAIRS & MAINTENANCE 40 565 565 1,120 1,120 MATERIALS & SUPPLIES 7,518 9,200 9,250 11,125 11,125 JOB PERFORMANCE EXP. 13,397 21,830 17,980 20,830 21,0iO UTILITY EXPENSES 86 660 660 685 685 TOTAL CURRENT EXP. 201,672 202,388 203,532 220,839 221,039 CAPITAL 7,613 6,500 3,123 18,750 18,750 TOTAL EXPENSES 209,285 208,888 206,655 239,589 239,789 12 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION ELECTIONS ACTIVITY ELECTIONS ACTIVITY This activity pays the cost of supplies and election judges. This activity is supervised by the Town Clerk. BUDGET COMMENTS No elections are planned in 1997. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PROFESSIONAL FEES 230 304 229 0 0 PUBLICATION FEES 105 420 18 0 0 SUPPLIES ' 556 2,000 831 0 0 TOTAL EXPENSES 891 2,724 1,078 0 0 13 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION FINANCIAL ADMINISTRATION ACTIVITY ACCOUNTING ACTIVITY The Town's accounting department maintains the financial and personnel records for the entire reporting entity. A portion of the personnel that make up the accounting department are shown in the Light & Power and Water Funds. BUDGET COMMENTS 2,500 Fire Pension actuarial study PERSONNEL LEVELS 1/3 Finance Officer 2/5 Data Entry/Computer Operator 1/3 Receptionist 1/2 Accounts Payable Clerk 1/3 Accountant 1 DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 63,875 66,935 66,140 69,351 69,351 EMPLOYER BENEFITS 18,422 20,330 18,570 20,140 20,140 INSURANCE PREMIUMS 246 542 605 815 815 PROF. SERVICES/FEES 15,306 25,386 20,275 23,565 23,565 PUBLISHING 1,348 1,700 1,700 1,785 1,785 MATERIALS & SUPPLIES 8,778 11,915 12,240 12,695 12,695 JOB PERFORMANCE EXP. 8,616 5,900 5,900 7,895 7.995 TOTAL EXPENSES 116,591 132,708 125,430 136,246 136,346 14 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION COMMUNITY DEVELOPMENT ACTIVITY PLANNING & ZONING, ECONOMIC DEVELOPMENT & ADVERTISING ACTIVITY The Community Development Department has the responsibility of administering the zoning, subdivision and building regulations of the Town. Staff support is provided to the Planning Commission, Board of Adjustment and Town Board of Trustees for various submittals and development reviews. This position also manages various planning studies. Economic Development involves business development and business prospecting programs. Total advertising expenditures have been incorporated into the Community Development Budget. BUDGET COMMENTS Planning: Advertising: 360,000 Advertising 50,000 Comprehensive Plan Phase III* 84, 152 Design, photography, printing (50 % Town - 50% Larimer County) 24,000 Supplies, miscellaneous 10, 000 Notification process 137,863 Mail/phone answering 15,000 Advertising supplies - Conversion study* 606, 015 Total PERSONNEL LEVELS 1 Community Development Director 9/10 Secretary 1 Advertising Manager 1 Senior Planner CAPITAL OUTLAY 750 Computer work table 800 Arc View license~ 1,550 * - Items to be returned to committee for further action ~ - Computer hardware/software upgrade & purchases are subject to internal technical review committee. Cont'd. next page 15 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION COMMUNITY DEVELOPMENT ACTIVITY PLANNING & ZONING, ECONOMIC DEVELOPMENT & ADVERTISING CONT'D. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW ~ PERSONNEL SERVICES 169,822 178,536 178,126 188,085 178,080 EMPLOYER BENEFITS 44,568 47,859 46,850 51,635 48,090 INSURANCE PREMIUMS 1,797 2,888 2,836 4,745 4,335 PROFESSIONAL SERVICES 28,164 46,287 48,600 60,000 60,000 PUBLISHING & ADV. 516,416 535,665 535,840 606,015 606,015 RENTALS 2,686 2,687 2,687 2,687 2,687 REPAIRS & MAINTENANCE 563 700 700 1,300 1,300 MATERIALS & SUPPLIES 6,265 8,000 5,000 8,950 8,950 JOB PERFORMANCE EXP. 11,511 12,790 10,749 14,640 14,090 OTHER EXPENSES 5,096 8,966 10,078 8,982 8,982 TOTAL CURRENT EXP. 768,888 844,378 841,466 947,039 932,529 CAPITAL 4,493 4,000 9,000 5,550 1,550 TOTAL EXPENSES 791,381 848,378 850,466 952,589 934,079 16 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION GENERAL GOVERNMENT BUILDINGS ACTIVITY BUILDING REPAIR, MAINTENANCE, & IMPROVEMENTS ACTIVITY The General Government Buildings Division is responsible for the maintenance, utilities, repair, and improvements of the Town-owned public buildings, including the Municipal Building, public restrooms, Hatchery property, Riverside Drive property, and Chamber of Commerce building. BUDGET COMMENTS 14, 227 Youth Center lease year 2 of 5 20,000 Clean Municipal Building air vents* 5,000 ADA miscellaneous 5,000 Paint Murray duplex 6,000 Municipal Building restroom floors* PERSONNEL LEVELS 1/20 Public Works Director CAPITAL OUTLAY 240,000 Senior Center renovation** * - Items to be returned to committee for further action ** - Items to be returned to committee for pre-authorization to bid DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 3,081 3,165 3,160 3,295 3,295 EMPLOYER BENEFITS 771 815 781 827 827 INSURANCE PREMIUMS 30 5,823 5,823 10,720 10,720 RENTALS 10,575 24,802 24,802 24,802 24,802 REPAIR & MAINTENANCE 87,235 296,917 296,400 180,360 132,360 MATERIALS & SUPPLIES 10,205 15,400 14,900 14,900 14,900 JOB PERFORMANCE EXP. 195 195 195 195 195 UTILITY EXPENSES 59,608 70,810 72,200 73,700 74,700 TOTAL CURRENT EXP. 171,700 417,927 418,261 308,799 261,799 CAPITAL 74,334 10,890 10,890 5,000 240,000 TOTAL EXPENSES 246,034 428,817 429,151 313,799 501,799 17 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION EMPLOYEE BENEFITS ACTIVITY EMPLOYEE BENEFITS ACTIVITY This division is budgeted for a Town employee incentive program; nothing is anticipated for 1997. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW JOB PERFORMANCE EXP. 793 7,500 8,928 0 0 TOTAL EXPENSES 793 7,500 8,928 0 0 18 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION COMMUN[TY SERVICES ACTIVITY COMMUNITY SERVICES ACTIVITY This division accounts for the financial support that the Town of Estes Park gives to community service organizations and activities. BUDGET CONUAENTS Arts Support: 30,000 Stanley Hall renovation 8,500 CACEP regifting program Housing: 4,020 Pay Water Fund for 1997 Habitat for Humanity water tap. 5,000 PACK Food Tax Refund: 20,800 Funding levels established for 1997 do not guarantee availability of continued funding for future years. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW ARTS SUPPORT 17,000 24,000 84,000 24,000 38,500 CROSSROADS 0 2,500 2,500 0 0 SENIOR CITIZENS CENTER 9,400 9,400 9,400 9,400 9,400 LARIMER CNTY. HUM DEV 10,000 10,000 10,000 10,000 10,000 R.S.V.P. 2,500 2,500 2,500 2,500 2,500 TRANSPORTATION 18,844 1,700 2,000 0 0 HOUSING 445,126 8,040 10,573 4,020 4,020 E. P. LIBRARY DIST. 27,600 27,600 27,600 27,600 27,600 STANLEY HISTORIC DIST. 0 10,000 810 0 0 P.A.C.K. 10,000 5,000 5,000 6,500 5,000 FOOD TAX REFUND 24,230 25,000 20,013 20.800 20,800 TOTAL EXPENSES 564,700 125,740 174,396 104,820 117,820 19 ··.h I TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION PUBLIC SAFETY DIVISION POLICE ACTIVITY POLICE ACTIVITY The Police Department answers all calls for service, whether crime or public service oriented, and investigates incidents of all kinds. The Estes Park Police Department maintains patrols to prevent crime and enhance traffic safety. Police personnel also provide community services such as the Drug Abuse Resistance Education (D.A.R.E.) program for youth, Victims Assistance, and Battered Spouse service. BUDGET COMN[ENTS The 1997 budget includes seven summer officers, continuation of grant funding of the Victims Assistance Coordinator, and rental of the Clancey Parking System for 4 months. PERSONNEL LEVELS 1 Chief 1 Captain 2 Sergeants 2 Con?orals 9 Officers 1 Communications Super. 7 Dispatchers 1 Records Technician 1 Secretary 7 Summer Officers 1 Animal Control Officer (1/2 Time) 1 Victim's Assistance Coordinator (V.A.L.E. Funded) CAPITAL OUTLAY 2,400 (2) Work stations 24,000 Patrol car* 18 ,743 Dog truck* 2,250 Conference table & chairs 4,500 PC Pentium upgrade~ 500 1 Laser printell 6,000 (2) Comm system 2,000 (2) Chairs for Comm Center 1, 134 (3) Office chairs - patrol 3,000 Squad Room AC * - Items to be returned to committee for further action @ - Computer hardware/software upgrades/purchases are subject to the internal technical review committee. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 815,577 884,690 872,617 979,898 928,157 EMPLOYER BENEFITS 231,756 271,012 244,170 291,450 272,030 INSURANCE PREMIUMS 21,632 39,163 35,264 57,452 57,452 PROFESSIONAL SERVICES 26,382 13,854 13,896 12,910 12,910 PUBLICATIONS 137 90 287 310 310 RENTALS 165 1,600 800 900 900 REPAIR & MAINTENANCE 68,098 77,865 70,310 75,440 74,740 MATERIALS & SUPPLIES 12,779 17,601 20,584 20,125 20,125 4 JOB PERFORMANCE EXP. 29,927 32,506 35,780 37,758 36,658 p UTILITY EXPENSES 13,493 14,050 14,050 12,975 12,975 OTHER CURRENT EXP. 263 399 399 325 325 TOTAL CURRENT EXP. 1,220,209 1,352,830 1,308,157 1,489,543 1,416,582 CAPITAL 67,891 71,484 97.757 113,827 64,527 TOTAL EXPENSES 1,288,100 1,424,314 1,405,914 1,603,370 1,481,109 20 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION PUBLIC SAFETY DIV[SION FIRE ACTIVITY - FIRE PROTECTION ACTIVITY The Town has a Volunteer Fire Department. It is responsible for extinguishing all fires within the Town limits and in those areas where it has a valid mutual aid agreement. BUDGET COMMENTS 49,900 Fire truck lease - 6th year of 7 119, 900 Water hydrant payment 3*r·44-6 Transfer to Fire Pension Fund 343* 6,300 Confined space rescue training PERSONNEL LEVELS 34 Volunteer Firemen CAPITAL OUTLAY 4,220 Computer hardware*@ 5,086 Computer software*@ 8,400 Replace 10 radio Pac sets* 15,000 Training ground water supply * - Items to be returned to committee for further action ~ - Computer hardware/software purchases will be reviewed by internal technical committee. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW EMPLOYER BENEFITS 43,755 33,725 33,725 35,410 34,825 INSURANCE PREMIUMS 466 3,503 3,503 5,595 5,595 RENTALS 49,897 49,900 49,990 49,900 49,900 REPAIR & MAINTENANCE 118,162 129,200 129,200 140,065 140,065 MATERIALS & SUPPLIES 0 0 2,000 0 0 JOB PERFORMANCE EXP. 5,337 11,100 11,013 11,655 11,655 UTILITIES 0 0 0 0 7,855 TOTAL CURRENT EXP. 217,617 227,428 229,431 242,625 249,895 CAPITAL 11,869 8,000 7,980 17.706 32,706 TOTAL EXPENSES 229,486 235,428 237,411 260,331 282,601 21 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION PUBLIC SAFETY DIVISION PROTECTIVE INSPECTION ACTIVITY BUILDING INSPECTION ACTIVITY The Building Inspection activity is responsible for building inspections and zoning administration. PERSONNEL LEVELS 2 Building Officials DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 47,349 77,765 40,640 83,755 83,755 EMPLOYER BENEFITS 12,076 25,265 11,165 24,080 24,080 INSURANCE PREMIUMS 608 1,203 803 2,175 2,175 PROFESSIONAL SERVICES 0 0 10,000 0 0 PUBLICATION FEES 0 0 997 1,100 1,100 REPAIR & MAINTENANCE 1,564 1,275 875 1,275 1,275 MATERIALS & SUPPLIES 2', 796 2,500 1,503 2,500 2,500 JOB PERFORMANCE EXP. 493 790 790 1,530 1,530 TOTAL CURRENT EXP. 64,886 108,798 66,773 116,415 116,415 - CAPITAL 2,400 0 0 2,000 0 TOTAL EXPENSES 67,286 108,798 66,773 118,415 116,415 22 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION PUBLIC WORKS DIVISION OTIIER PROTECTION ACTIVITY ENGINEERING ACTIVITY The general engineering for the Town is charged to this activity. All engineering related to a specific project is charged directly to that project in the related fund. PERSONNEL LEVELS 1/16 Public Works Director Engineering: 2/3 Construction/Public Facilities Manager 25,000 Bridge rehabilitation grant* 10, 000 Hwy 7 miscellaneous CAPITAL OUTLAY 3,000 Office furniture * 1,500 Miscellaneous hardware/software@ 1,500 Level 6,000 * - Items to be returned to committee for further action ' - Computer hardware/software purchases will be reviewed by internal technical committee. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 27,161 29,000 28,498 30,090 30,090 EMPLOYER BENEFITS 6,656 7,260 6,843 7,330 7,330 INSURANCE PREMIUMS 326 566 501 780 780 PROFESSIONAL SERVICES 3,045 6,000 50,760 53,000 49,000 REPAIR & MAINTENANCE 247 500 500 500 500 MATERIALS & SUPPLIES 656 2,200 1,200 1,200 1,200 JOB PERFORMANCE EXP. 554 610 610 570 570 TOTAL CURRENT EXP. 38,645 46,136 88,912 93,470 89,470 CAPITAL 337 7,700 5,000 6,000 6,000 TOTAL EXPENSES 38,982 53,836 93,912 99,470 95,470 23 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION PUBLIC WORKS DIVISION PUBLIC WORKS ACTIVITY STREET & H[GHWAY REPAIR, MAINTENANCE & CONSTRUCTION ACTIVITY The Public Works Department is responsible for the repair, maintenance, snow removal, cleaning and construction of all streets and parking lots of the Town. BUDGET COMMENTS Fifth year payment of five for street sweeper - $26,005 Ivy/Rockwell Bridge project 175,0004* First year payment of five for street sweeper - $19,395 Fifth year of five cluster box installation project. PERSONNEL LEVELS 1/4 Public Works Director 3/5 Street Superintendent ' 1/3 Secretary 2 Municipal Service Workers 2 Seasonal Maintenance Personnel 2 Special Events employees 1 Municipal Service Foreman 1/3 part-time Secretary for 4 months CAPITAL OUTLAY 700 Shop furniture 200,000 Street overlay** 18, 500 Retrofit IH front end* 10,000 5th Street dead end* 22,500 Water/dump truck (1/3)* 10,000 Cluster boxes* 46,000 1 ton snowplow* 180,000 Manfordsidewalk** 68,000 Front end loader* 20,000 Hwy 7 miscellaneous** 15, 000 Woodstock align* 55,000 hk~Font** #u,A f E,j, 2 * - Items to be returned to committee for further action ** - Items to be returned to committee for pre-authorization to bid 0 - Computer hardware/software purchases will be reviewed by internal technical committee. DESCRIPTION 1995 1996 1996 1997 1997 ' BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 177,232 194,335 194,104 224,565 203,565 * EMPLOYER BENEFITS 45,682 53,105 48,985 63,700. 55,325 INSURANCE PREMIUMS 16,500 27,647 19,217 29,705 29,705 PROFESSIONAL SERVICES 14,390 23,350 20,990 550 550 PUBLICATIONS . 0 0 128 150 150 RENTALS 26,004 26,005 26,005 45,400 45,400 REPAIRS & MAINT. 94,865 120,540 119,550 119,750 119,750 MATERIALS & SUPPLIES 40,806 56,925 65,148 208,950 208,950 JOB PERFORMANCE EXP. 5,383 6,635 6,860 8,035 7,435 UTILITY EXPENSES 52,141 58,700 57,060 60,250 60,250 OTHER CURRENT EXP. 70 350 200 200 200 TOTAL CURRENT EXP. 473,073 567,592 558,247 761,255 731,280 CAPITAL 473,578 627,876 737,499 785,200 645,700 TOTAL EXPENSES 946,651 1,195,468 1,295,746 1,546,455 1,376,980 24 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION PUBLIC WORKS DIVISION SANITATION ACTIVITY SANITATION SERVICES ACTIVITY This activity is responsible for the contract trash service in the downtown area. 64 DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW UTILITY EXPENSES 15,543 17,045 18,991 23,200 23,200 TOTAL EXPENSES 15,543 17,045 18,991 23,200 23,200 25 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION PARKS DIVISION PARKS ACTIVITY PARK REPAIR, MAINTENANCE & CONSTRUCTION ACTIVITY The Parks Department is responsible for maintaining all Town-owned open spaces and parks, including snow removal from all publicly-owned sidewalks and patio areas. BUDGET COMMENTS The lease payment is the pass-through of the Golf Course lease agreement with E.V.R.P.D.; year seven of twenty. 30,000 Elkhom Avenue tree replacement*1 20,000 Riverwalk Phase II* 15,000 Hwy 36 Bomonite* 15, 000 Bureau maintenance 10,000 Sidewalk cleaning i5,-000 Hwy 7 Conferepce Center landscape* 5,000 S.E. comer 34/36 landscape PERSONNEL LEVELS 1/7 Public Works Director 2/5 Street Superintendent 1 Park Horticulturist 1 Municipal Service Foreman 2 Municipal Service Workers 5 Seasonal Park Personnel CAPITAL OUTLAY 1,500 Windows 95/Arc View= 7,000 Flower stands/fence, misc. 13,500 Turf truckster* 20,000 Chamber Landscape Phase II* 1,000 Sidewalk edger 19,500 Utility vehicle with lift* * - Items to be returned to committee for further action ** - To be returned to Committee for pre-authorization to bid 0 - Computer hardware/software purchases will be reviewed by internal technical committee. 1 - Staff to recommend new varieties of trees DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PERSONNEL SERVICES 150,249 189,458 181,161 201,175 201,325 EMPLOYER BENEFITS 35,511 42,360 41,651 45,340 45,340 INSURANCE PREMIUMS - 7,849 15,521 11,706 18,510 18,510 PUBLICATIONS 303 400 400 400 400 RENTALS 104,659 108,627 106,300 109,430 109,430 REPAIRS & MAINTENANCE 33,075 42,128 40,554 160,550 135,550 MATERIALS & SUPPLIES 24,586 74,891 65,123 139,300 90,300 JOB PERFORMANCE EXP. 2,587 3,015 2,755 3,490 3,490 UTILITY EXPENSES 18,947 23,990 19,895 23,290 23,290 OTHER CURRENT EXP. 19.194 0 0 0 0 TOTAL CURRENT EXP. 396,960 500,390 469,545 701,485 627,635 ' CAPITAL 23,505 46,200 54,931 98,500 62,500 TOTAL EXPENSES 420,465 546,590 524,476 799,985 690,135 26 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION MISCELLANEOUS DIVISION AKISCELLANEOUS ACTIVITY MISCELLANEOUS ACTIVITY Miscellaneous activities not accounted for elsewhere. BUDGET COMMENTS The contingency account provides funding for unforeseen emergencies. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW OTHER SRVCS/CHRGS 0 143,730 33,230 75,000 50,000 TOTAL EXPENSES 0 143,730 33,230 75,000 50,000 27 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION OPERATING TRANSFER (OUT) DIVISION OPERATING TRANSFER (OUT) ACTIVITY OPERATING TRANSFER (OUT) ACTIVITY This activity accounts for transfers made from the General Fund to other funds of the Town. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW COMMUNITY REINVEST. 131,897 0 0 0 0 MUSEUM 88,945 93,395 93,395 148,065 108,125 CONFERENCE CENTER 453,515 476,190 476,190 477,056 480,685 SPECIAL EVENTS 211,090 150,000 150,000 166,205 150,000 TOTAL TRANSFERS 885,447 719,585 719,585 791,326 738,810 28 TOWN OF ESTES PARK 1997 BUDGET FUND GENERAL FUND FUNCTION GENERAL GOVERNMENT DIVISION URBAN RENEWAL AUTHORITY ACTIVITY TRANSFER OF SALES TAX INCREMENT ACTIVITY Payment of sales tax increment to the E.P.U.R.A. BUDGET COMMONS Based upon sales growth of 7% within the URA boundaries, line item growth of 8%. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW OTHER SRVCS/CHRGS 1,671,997 1.935,000 1,850,000 2,000,000 1,995,900 TOTAL EXPENSES 1,671,997 1,935,000 1,850,000 2,000,000 1,995,900 29 TOWN OF ESTES PARK 1997 BUDGET FUND COMMUNITY REINVESTMENT FUNCTION SPECIAL REVENUE DIVISION COMMUNITY REINVESTMENT ACTIVITY COMMUNITY REINVESTMENT ACTIVITY In 1994 the voters of the Town approved that the Town and the Urban Renewal Authority could keep excess Tabor revenues to be used for capital and major projects to be constructed. BUDGET COMMENTS 350,000 Interfund transfer to repay cash advance to Light & Power Fund. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTEREST EARNINGS 7,651 0 7,254 0 0 INTERFUND TRANSFERS 131,897 587,525 263,658 477,056 0 INTERGOVERNMENTAL 274,436 315,600 334,000 350.000 350,000 TOTAL REVENUES 413,984 903.125 604,912 827,056 350,000 EXPENDITURES CAPITAL 0 1,303,648 1,303,648 0 0 INTERFUND TRANSFERS 0 0 0 350,000 350,000 TOTAL EXPENDITURES 0 1,303,648 1,303,648 350,000 350,000 EXCESS (DEFICIT) REVENUES OVER EXPEN. 413,984 (400,523) (698,736) 477,056 0 BEGINNING *FUND BALANCE 285,642 747.642 699,626 890 890 ENDING FUND BALANCE 699,626 347,119 890 477,946 890 30 TOWN OF ESTES PARK 1997 BUDGET FUND MUSEUM FUNCTION SPECIAL REVENUE DIVISION MUSEUM ACTIVITY OPERATION OF MUSEUM ACTIVITY Collect and preserve artifacts significant to the history of the Estes Park area, and use those artifacts to help the public learn that history with exhibit or research. BUDGET COMMENTS 50,000 GOS grant 21,078 Contribution from the "Friends" 12 , 637 GOS grant 15, 000 Capital facility study (Town match to 987665- General Fund transfer (3,5%) 44469 grant)* 11,460 General Fund transfer to match grant PERSONNEL LEVELS 1 Director 1 Curator 1 Half-time employee 2 History Camp Coordinators (contingent upon sponsorship) 1 Work study student 1 Jr. History Camp Helper " " CAPITAL OUTLAY 35,000 HVAC system Town match/grant)** 80 L&P shelving 1,000 Panel saw 50,000 Collection furniture (grant)** 100 Saddle-storage 200 Gift Shop items 210 Light box 180 Ladder 200 Modem~ * - Items to be returned to committee for further action ** - To be returned to committee for pre-authorization to bid @ - Computer hardware/software purchases will be reviewed by internal technical committee. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTERGOVERNMENTAL 11,069 20,570 11,070 62,742 62,637 CHARGES FOR SRVCS. 16,850 13,940 27,300 22,100 25,600 INTEREST EARNINGS 1,480 1,200 2,500 2,500 2,500 OTHER REVENUE 17,996 21,000 44,800 21,000 21,078 GENERAL FUND TRANS. 88,945 93,395 93,395 148,065 108,125 TOTAL REVENUES 136,340 150,105 179,065 256,407 219,940 EXPENDITURES PERSONNEL SERVICES 58,004 69,199 60,634 76,730 75,200 EMPLOYER BENEFITS 12,245 13,288 13,829 19,805 19,550 INSURANCE PREMIUMS 1,330 2,713 1,920 3,650 3,650 Cont'd. on next page 31 TOWN OF ESTES PARK 1997 BUDGET FUND MUSEUM FUNCTION SPECIAL REVENUE DIVISION MUSEUM ACTIVITY OPERATION OF MUSEUM CONT'D. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW PROFESSIONAL SERVICES 0 6,000 1,400 15,700 15,700 PUBLISHING/ADVERTISING 1,829 4,470 4,900 5,000 5,000 REPAIRS & MAINTENANCE 16,495 7,600 14,410 15,003 10,003 MATERIALS & SUPPLIES 11,101 13,963 42,628 15,285 15,285 JOB PERFORMANCE EXP. 4,361 7,264 4,558 4,670 4,639 UTILITY EXPENSES 5,576 6,494 7,019. 7,375 7,375 OTHER CURRENT EXP. 7,756 5.460 9,539 7.500 8,500 TOTAL CURRENT EXP. 118,697 136,451 160,837 170,718 164,902 CAPITAL 4,885 16,923 13,984 103,620 86,970 TOTAL EXPENDITURES 123,582 153,374 174.821 274,338 251,872 EXCESS (DEFICIT) REVENUES OVER EXPEN. 12,758 (3,269) 4,244 (17,931) (31,932) UNRESERVED BEGINNING FUND BALANCE 5,298 5,298 5,298 5,298 5,298 RESERVATiONS (INCREASE) TO FUND BALANCE (12,758) 1,525 (4,244) 17,931 26,635 ENDING FUND BALANCE 5,298 3,554 5,298 5,298 1 ACCUMULATED RESERVES ' TO FUND BALANCE 22,717 10.135 26,961 9,030 326 TOTAL FUND BALANCE 28,015 13,689 32,259 14,328 327 32 71: I : ./. ·'- /1,}r TOWN OF ESTES PARK 1997 BUDGET FUND CONFERENCE CENTER FUND FUNCTION SPECIAL REVENUE, DIVISION CONFERENCE'CENTER FUND ACTIVITY MARKETING OF CONFERENCE CENTER ACTIVITY Marketing of conference center. BUDGET CONHAENTS Car lease year three of three. PERSONNEL LEVELS 1 Marketing Director 1/10 Secretary 1 Conference Coordinator CAPITAL OUTLAY 2,000 Software upgrades~ 2 -Computer hardware/software purchases will be reviewed by internal technical committee. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTEREST EARNINGS 1,687 1,500 3,130 2,500 2,500 CURRENT REVENUES 12,000 15,000 15,000 15,000 15,000 OTHER REVENUES 7,468 0 0 0 0 GENERAL FUND TRANS. 453,515 476,190 476,190 477,056 480,685 TOTAL REVENUES 474,670 492,690 494,320 494,556 498,185 EXPENDITURES PERSONNEL SERVICES 92,279 92,561 89,620 90,885 93,980 EMPLOYER BENEFITS 22,527 24,286 22,395 23,685 24,280 INSURANCE PREMIUMS 533 4,425 4,270 8,290 8,290 PROFESSIONAL SERVICES 3 0 40 0 45 PUBLISHING/ADVERTISING 4,537 5,000 5,000 5,000 5,000 RENTALS 254,835 264,642 263,301 269,268 269,268 REPAIRS & MAINTENANCE 7,674 13,000 16,000 17,000 17,000 MATERIALS & SUPPLIES 2,053 14,500 10,457 7,500 7,500 JOB PERFORMANCE EXP. 8,113 11,270 10,270 11,870 11,470 UTILITY EXPENSES 61,672 65,000 65,000 69,000 69,000 OTHER CURRENT EXP. 764 1,000 2,000 2,000 2,000 TOTAL CURRENT EXP. 454,990 495,684 488,353 504,498 507,833 CAPITAL 15,777 0 1,309 2,000 2,000 TOTAL EXPENDITURES 470,767 495,684 489,662 506,498 509,833 Cont'd. on next page 33 TOWN OF ESTES PARK 1997 BUDGET FUND CONFERENCECENTER FUND FUNCTION SPECIAL REVENUE DIVISION CONFERENCE CENTER FUND ACTIVITY MARKETING OF CONFERENCE CENTER CONT'D. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW EXCESS (DEFICIT) REVENUES OVER EXPEN. 3,903 (2,994) 4,658 (11,942) (11,648) BEGINNING FUND BALANCE 3.087 4,499 6,990 11,648 11,648 ENDING FUND BALANCE 6,990 1,505 11,648 (294) 0 34 TOWN OF ESTES PARK 1997 BUDGET FUND CONSERVATION TRUST FUND FUNCTION SPECIAL REVENUE, DIVISION CONSERVATION TRUST FUND ACTIVITY DISBURSEMENT OF LOTTERY PROCEEDS FOR CONSTRUCTION & MAINTENANCE OF PARKS ACTIVITY Lottery proceeds are spent out of this fund for the purpose of acquiring, constructing, or maintenance of parks and facilities. 30,000 Lot 7 Stanley Historic water connection fee DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUE INTERGOVERNMENTAL 16,612 17,000 17,000 18,000 18,000 INTEREST EARNED 1,659 1,000 2,040 1,500 1,500 TOTAL REVENUE 18,271 18,000 19.040 19,500 19.500 EXPENDITURES CAPITAL 9,306 59.453 59.453 30,000 30,000 TOTAL EXPENDITURES 9,306 59.453 59,453 30,000 30,000 EXCESS (DEFICIT) REVENUE OVER EXPEN. 8,965 (41,453) (40,413) (10,500) (10,500) BEGINNING FUND BALANCE 45,837 31.411 54,802 14,389 14,389 ENDING FUND BALANCE 54,802 (10,042) 14,389 3,889 3,889 35 TOWN OF ESTES PARK 1997 BUDGET FUND SPECIAL EVENTS FUNCTION SPECIAL REVENUE DIVISION FAIRGROUNDS SPECIAL EVENTS ACTIVITY PROVIDE EQUESTRIAN CENTER, ROOFTOP RODEO, AND SPECIAL EVENTS ACTIVITY Bringing activities and exhibitors to Estes Park to enhance the overall economy. Sponsor of the annual Rooftop Fair and Rodeo; including parade, PRCA Rodeo, carnival, concert, exhibits, special events, and Christmas Parade. BUDGET COMMENTS Third year of 3 year tent lease PERSONNEL LEVELS 1 Director 1 Superintendent (3/4 of year) 5 Seasonal Maintenance Personnel 1 Maintenance Foreman (3/4 of year) CAPITAL OUTLAY 40,000 Portastall relocation** 1,000 Other equipment 5,000 N.E. arena/fencing 2,000 Tent trailer 5,000 West fence * - Items to be returned to committee for further action ** - To be returned to committee for pre-authorization to bid DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES CHARGES FOR SRVCS. 210,126 196,720 232,108 209,450 226,000 INTEREST EARNINGS - 6,540 6,600 6,305 6,000 6,000 OTHER REVENUES 68,909 28,000 25,099 26,100 26,100 GENERAL FUND TRANS. ·211,090 150,000 150,000 166,205 150,000 TOTAL REVENUES 496,665 381,320 413,512 407,755 408,100 EXPENDITURES PERSONNEL SERVICES 115,366 110,167 113,129 114,950 114,950 EMPLOYER BENEFITS 31,704 32,730 28,375 31,740 31,740 INSURANCE PREMIUMS 4,844 8,354 7,701 12,825 13,325 - PROFESSIONAL SERVICES 38,986 36,300 34,866 34,600 33,100 PUBLISHING/ADVERTISING 1,482 2,000 1,800 2,100 2,100 RENTALS 10,436 38,252 42,851 37,597 37,597 REPAIRS & MAINTENANCE 17,028 42,900 42,020 33,820 33,820 MATERIALS & SUPPLIES 30,255 40,087 47,373 46,750 ' 46,750 Cont'd. on next page 36 TOWN OF ESTES PARK 1997 BUDGET FUND SPECIAL EVENTS FUNCTION SPECIAL REVENUE DIVISION FAIRGROUNDS SPECIAL EVENTS ACTIVITY PROVIDE EQUESTRIAN CENTER, ROOFTOP RODEO, AND SPECIAL EVENTS CONT'D. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW JOB PERFORMANCE EXP. 9,488 9,490 9,740 10,070 10,070 UTILITY EXPENSES 19,882 20,270 20,270 20,788 20,788 OTHER CURRENT EXP. 69,161 76,810 63,411 71.800 71,800 TOTAL CURRENT EXP. 348,632 417,360 411,536 417,040 416,040 CAPITAL 79,376 127,000 125,212 53.000 53,000 TOTAL EXPENDITURES 428,008 544,360 536,748 470.040 469,040 EXCESS/(DEFICIT) REVENUE OVER EXPEND. 68,657 (163,040) (123,236) (62,285) (60,940) UNRESERVED BEGINNING FUND BALANCE 122,093 107,276 122,211 67,514 67,514 RESERVATIONS (INCREASE) TO FUND BALANCE (68.539) 0 68,539 0 0 UNRESERVED FUND BALANCE 122,211 (55,764) 67,514 5,229 6,574 ACCUMULATED RESERVES TO FUND BALANCE 68,539 0 0 0 0 ENDING FUND BALANCE 190,750 (55,764) 67,514 5,229 6,574 37 TOWN OF ESTES PARK 1997 BUDGET FUND OPEN SPACE FUNCTION SPECIAL REVENUE DIVISION OPEN SPACE ACTIVITY OPEN SPACE ACTIVITY In 1995, the voters of Larimer County approved a one-quarter of one percent (.25) sales tax to be used for open space purchases. This fund accounts for the portion of the tax that has been returned to the Town to be used for open space purchases of its discretion. BUDGET CONMAENTS 45,000 Wapiti Bridge (bike trail)* 155,000 Interfund transfer to repay cash advance from Light & Power Fund. * - Items to be returned to committee for further action DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTERGOVERNMENTAL 0 0 150,000 131,250 200,000 INTERFUND TRANSFERS 0 0 240,000 0 0 TOTAL REVENUES 0 0 390,000 131,250 200,000 EXPENDITURES CAPITAL 0 0 390,000 131,250 45,000 INTERFUND TRANSFERS 2 0 0 0 155.000 TOTAL EXPENDITURES 0 0 390.000 131,250 200,000 EXCESS/(DEFICIT) REVENUE OVER EXPEND. 0 0 0 0 0 BEGINNING FUND BALANCE 0 0 0 0 0 ENDING FUND BALANCE O 0 00 0 38 TOWN OF ESTES PARK 1997 BUDGET FUND PARK ENTRANCE ESTATES - CONSTRUCTION FUNCTION CAPITAL PROJECTS DIVISION PARK ENTRANCE ESTATES CONSTRUCTION ACTIVITY PARK ENTRANCE ESTATES CONSTRUCTION ACTIVITY In 1995, the voters of the High Drive area approved a special assessment bond issue to construct a road and install a water line in the High Drive subdivision. Bonds were sold and construction was conducted in 1996. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES ASSESSMENT TAXES 0 0 252,294 0 0 INTEREST EARNINGS 0 0 5,500 0 0 BOND PROCEEDS 0 165,000 156,000 0 0 TOTAL REVENUES 0 165,000 413,794 0 0 EXPENDITURES PROFESSIONAL SERVICES 0 32,811 50,651 0 0 PUBLICATION FEES 0 158 158 0 0 MATERIALS & SUPPLIES 0 18 18 0 0 TOTAL CURRENT EXP. 0 32,987 50,827 0 0 CAPITAL 0 407,013 362,967 0 0 TOTAL EXPENDITURES 0 440,000 413,794 0 0 EXCESS/(DEFICIT) REVENUE OVER EXPEND. 0 (275,000) 0 0 0 BEGINNING FUND BALANCE 0 0 0 0 0 ENDING FUND BALANCE 0 (275,000) 0 0 0 39 TOWN OF ESTES PARK 1997 BUDGET FUND PARK ENTRANCE ESTATES DEBT SERVICE FUNCTION DEBT SERVICE DIVISION , PARK ENTRANCE ESTATES DEBT SERVICE ACTIVITY PARK ENTRANCE ESTATES DEBT SERVICE ACTIVITY To collect the annual assessmelits for the High Drive area Special Assessment District, all collections are used to retire the 1996 Park Entrance Estates SID bond issue and interest. 1997 is year one of ten. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES ASSESSMENT TAXES 0 0 0 12,388 12,388 INTEREST EARNINGS 0 0 125 12,018 12,018 BOND PROCEEDS 0 9,000 9,000 0 0 TOTAL REVENUES 0 9,000 9,125 24,406 24,406 EXPENDITURES PRINCIPAL ON BONDS 0 0 0 15,000 15,000 INTEREST ON BONDS 0 3,300 3,300 9,884 9,884 TOTAL EXPENDITURES 0 3,300 3,300 24,884 24,884 EXCESS/(DEFICIT) REVENUE OVER EXPEND. 0 5,700 5,825 (478) (478) BEGINNING FUND BALANCE 0 0 0 5,825 5,825 ENDING FUND BALANCE 0 5,700 5,825 5,347 5,347 40 TOWN OF ESTES PARK 1997 BUDGET FUND LIGHT & POWER FUNCTION ENTERPRISE FUND DIVISION LIGHT & POWER ACTIVITY LIGHT & POWER ACTIVITY The Light & Power Department is accounted for as an Enterprise Fund. The Light & Power Department provides electric service to approximately 7,980 customers in Estes Park and the surrounding area. BUDGET COMMENTS Budget includes $15,000 for rate study*; $11,500 for energy efficiency. PERSONNEL LEVELS 1 Director 1 Assistant to Director 1/3 Accountant 1 Line Superintendent 5 Linemen 1 Line Equipment Specialist 1 Meter Specialist Frmn. 3 Meter Specialists 1 Material Management Specialist 3 Groundmen 1/2 Secretary 1 Administrative Clerk 1 1/3 Administrative Clerk II 2/5 Town Clerk 1 1/2 Data Input/Computer Operator 2/5 Town Administrator 2/5 Finance Officer 1 Asst. to Finance Officer 1/5 Const. Public Fac. Mgr. 2/5 Asst. Administrator 2/5 Deputy Town Clerk 1 Meter Reader 1/3 Accounts Payable Clk 1/2 GIS Employee 1 Crew Chief 1 Electrical System Eng. Tech. 1 Seasonal (6 months) CAPITAL OUTLAY 12,500 Building remodeling 10,000 Tools 7,500 Roof over loading dock* 1,000 Meter Dept. insulated 3,500 Yard improvements @ old Serv. Bldg. hand tools 1,500 Miscellaneous 9,000 Line Dept. tools 266,000 Station Equipment 170,500 Trucks 150,000 Marys Lake substation site imp.* 109, 000 Replace bucket truck #11* 12,500 PRPA joint SCADA system* 31,000 Replace flat bed w/boom 100,000 Fall River Hydro renovation** truck #21* 3,500 Miscellaneous 14, 000 Replace Jeep Wrangler 7,000 Furniture/fixtures #15* 5,000 Engineering office common 16,500 Replace Jeep area (th)* Comanche #14* 1,000 Shawn Kraft office 1,500 Other machinery/equipment 1,000 Miscellaneous 82,500 Street lights 4,000 Office equipment 40,000 Hwy 7 strnetlights 1,000 Fax machine for Service Building underground 1,500 Miscellaneous 10,000 Fixture upgrade 1,000 Fax machine for Finance Office 30,000 Extensions & additions 500 Calculator replacement for 2,500 Miscellaneous Finance Office Cont'd. next page 41 TOWN OF ESTES PARK 1997 BUDGET FUND LIGHT & POWER FUNCTION ENTERPRISE FUND DIVISION LIGHT & POWER ACTIVITY LIGHT & POWER CAPITAL OUTLAY Cont'd. 142 , 400 Data processing equipment 52,000 Poles/towers/fixtures 4,500 Meter lab PC 5,000 Hwy 7 relocations 2,500 (3) PC printers - Shop@ 5,000 3-phase Ft. Morgan ·l 1,200 Scannef~ colony 25,000 HTE work order software*~ ' 5,000 Service extensions 10,000 HTE graphical software*~ 30,000 Ferncliff 3-phase ./- 4,500 16 GPS unit*0 7,000 Miscellaneous 9,000 (2) PCs for Finance Office*~ 237,000 Overhead lines 65,000 Optical scanner equipment/software*@ 25,000 Highway relocations 13,000 Mainframe upgrades 10,000 Ft. Morgan co~ly 1, 700 (2) PC printers for Finance~ 3-phase 1,000 (4) printer covers 5,000 Carriage Hills 3-phase 4 1,500 Printer for Finance Officer~ 5,000 High St. 3-phase 4 3,500 Engineering Office PC@ 60,000 Femcliff 3-phase v~ 100,000 Meters 45, 000 (14) voltage regulators F" 50,000 Annual requirements 70,000 (11) reclosers '«' 50,000 (250) AMR meters 12, 000 Service extensions 150, 000 Transformers , 5,000 Miscellaneous 2,400 Communication equipment 303,000 Underground conductors --teplace (2) vehicle radios 20,000 Municipal lot tie in 4,500 Laboratory equipment 130, 000 Hwy 7 rearrangements 3,000 High voltage probe 48,000 Lexington Ln. cia. tie 4 1,500 Miscellaneous 10, 000 Fall River Estates 2nd 4,000 Shop equipment phase V-- 2,000 Stores equipment 15, 000 Hwy 7 underground 2,500 Customer service lines crossings 30,000 Bike path conduits 4 35,000 RMNP upgrades 10, 000 Line extension 5,000 Miscellaneous * - Items to be returned to committee for further action. ** - Items to be returned to committee for pre-authorization to bid. @ - Computer hardware/software purchases will be reviewed by internal technical committee. 4 I Cont'd. next page 42 TOWN OF ESTES PARK 1997 BUDGET FUND LIGHT & POWER FUNCTION ENTERPRISE FUND DIVISION LIGHT & POWER ACTIVITY LIGHT & POWER CONT'D. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES CHARGES FOR SRVCS. 6,223,057 6,416,814 6,451,335 6,653,642 6,653,642 CURRENT REVENUES 201,949 187,000 173,875 192,500 192,500 MISCELLANEOUS REV. 156,619 228,500 234,000 153,000 153,000 TOTAL REVENUES 6,581,625 6,832,314 6,859,210 6,999,142 6,999,142 EXPENDITURES SOURCE OF SUPPLY 3,212,265 3,440,000 3,440,000 3,540,000 3,540,000 DISTRIBUTION 746,184 838,797 833,548 892,469 881,734 CUSTOMER ACCOUNTS 388,132 427,858 421,739 441,251 441,251 ADMINISTRATION/GEN. 706,194 833,171 854,103 900,942 882,892 INTERFUND TRANSFERS 567,530 600,780 600,780 622,745 622.745 TOTAL CURRENT EXP. 5,620,305 6,140,606 6,150,170 6,397,407 6,368,622 CAPITAL 403.250 847.561 850.071 1,450,300 1,553.800 TOTAL EXPENDITURES 6,023,555 6,988,167 7,000.241 7,847,707 7.922.422 TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS 558,070 (155,853) (141,031) (848,565) (923,280) OTHER APPLICATIONS OF CASH 28,015 0 0 0 0 BEGINNING CASH BALANCE 3,323,503 3,479,746 3,909.588 3,768.557 3,768,557 ENDING CASH BALANCE 3,909,588 3,323,893 3,768,557 2,919,992 2,845,277 43 TOWN OF ESTES PARK 1997 BUDGET FUND WATER FUNCTION ENTERPRISE FUND DIVISION WATER ACTIVITY WATER ACTIVITY Provide water service to residents of Estes Park and adjacent areas. The Water Department provides water service to approximately 3,700 customers in Estes Park and the surrounding area. BUDGET CO~([MENTS 6th and 7th year of twenty on MLWTP bonds. 500,000 State grant for Hwy 7 water line 9% Scheduled water rate increase 135,700 Water system engineering* PERSONNEL LEVELS 2/5 Public Works Director 1/3 Accountant 1 Water Superintendent 4 Water Plant Operators 1 Water Maintenance Supervisor 1 Municipal Service Worker 2/5 Data Proc/Comp Operator 1/5 Town Clerk 1/4 Finance Officer 1/7 Secretary 1/5 Const./Public Facility Mgr. 4/5 Administrative Clerk 1/4 Town Administrator 1/4 Asst. Town Administrator 1/5 Deputy Town Clerk 1/2 GIS Employee 2 Seasonal Meter Repair CAPITAL OUTLAY 5,000 Station equipment 2,000 Laboratory equipment Safety trhining Microscope 4,000 Furniture & fixtures 1,000 Shop equipment 1,000 Shawn Kraft office 02) 18, 600 Purification equipment 3,000 Back room furniture (1/3)* Carbon feeder* 2,000 Office equipment 1,000 Tools Scanner~ 140,000 Trucks 4,500 Data processing equipment 95,000 Backhoe* GPS unit Ch)*@ 45,000 Truck (Water/dump) 16,000 Meters (2/3)* 21,900 Communication equipment 1,260,000 Water system Reprogrammable M.L. SCADA*03 60,000 Big Horn loop** 1,200,000 Hwy 7** * - Items to be returned to committee for further action ** - Items to be returned to commitgee for pre-authorization to bid. fb - Computer hardware/software purchases will be reviewed by internal technical committee. . Cont'd. Next Page 44 TOWN OF ESTES PARK 1997 BUDGET FUND WATER FUNCTION ENTERPRISE FUND DIVISION WATER ACTIVITY WATER CONT'D. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTERGOVERNMENTAL 0 0 284,177 500,000 500,000 CHARGES FOR SRVCS. 1,363,219 1,695,000 1,788,000 1,924,900 1,924,900 CURRENT REVENUES 202,488 187,050 147,575 130,050 130,050 MISCELLANEOUS REV. 12,834 5,750 3,800 4,300 4,300 TOTAL REVENUES 1,578,541 1,887,800 2,223,552 2,559,250 2,559,250 EXPENDITURES SOURCE OF SUPPLY 93,984 120,084 110,582 113,596 113,596 PURIFICATION EXP. 220,948 253,541 256,628 278,385 278,385 DISTRIBUTION EXP. 296,459 323,651 338,962 355,678 355,678 CUSTOMER ACCOUNTS 93,559 101,930 92,080 98,735 98,735 ADMINISTRATION/GEN. 315,412 510,534 585,521 507,807 507,307 DEBT SERVICE 204,376 312,000 312,000 313,000 313,000 TOTAL CURRENT EXP. 1,224,738 1,621,740 1,695,773 1,667,201 1,666,701 CAPITAL 416,044 1,508,255 1,764,156 1,456,400 1,476,000 TOTAL EXPENDITURES 1,640,782 3,129,995 3,459,929 3,123,601 3,142,701 TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS (62,241)(1,242,195) (1,236,377) (564,351) (583,451) OTHER APPLICATIONS OF CASH 269,274 0 0 0 0 BEGINNING CASH BALANCE 3,613,185 2,764,313 3,820,218 2,583,841 2,583,841 ENDING CASH BALANCE 3,820,218 1,522,118 2,583,841 2,019,490 2,000,390 45 TOWN OF ESTES PARK 1997 BUDGET FUND CATASTROPHIC LOSS FUNCTION INTERNAL SERVICE DIVISION CATASTROPHIC LOSS ACTIVITY CATASTROPHIC LOSS ACTIVITY The Catastrophic Loss Fund was created to provide a reserve account in the event the Town' s liability or casualty insurance would not cover a loss or claim. BUDGET COMMENTS This fund would only be used in the event of an emergency. The Town Board would need to declare the emergency and appropriate for the expenditure of funds at that time. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW CURRENT REVENUES 77,836 82,500 82,500 88,000 88,000 EXPENSES 0 0 0 0 0 TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS 77,836 82,500 82,500 88,000 88,000 BEGINNING RETAINED EARNINGS BALANCE 194,648 194,648 194,648 194,648 194,648 RESERVE (INCREASES) (77,837) (82.500) (82,500) (88,000) (88.000) ENDING RETAINED EARNINGS BALANCE 194,648 194,648 194,648 194,648 194,648 ACCUMULATED RESERVES TO RET. EARNINGS 1,274,830 1,347,593 1,357,330 1,445,330 1,445,330 TOTAL RETAINED EARNINGS 1,469,478 1,542,241 1,551,978 1,639,978 1,639,978 46 TOWN OF ESTES PARK 1997 BUDGET FUND SELF-FUNDED MEDICAL INSURANCE FUND FUNCTION INTERNAL SERVICE DIVISION SELF-FUNDED MEDICAL INSURANCE FUND ACTIVITY SELF-FUNDED MEDICAL INSURANCE FUND ACTIVITY The Self-Funded Medical Insurance Fund was created to account for the self-funded portion of the medical insurance premiums and subsequent payment of the claims. BUDGET COMMENTS The combined medical and dental insurance premiums are expected to increase 15 % over the 1996 rates. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES CHARGES FOR SRVCS. 164,810 130,000 165,000 189,750 189,750 CURRENT REVENUES 9,641 8,250 9,715 10,000 10,000 OTHER REVENUE 0 0 473 0 0 TOTAL REVENUES 174,451 138,250 175,188 199,750 199,750 EXPENDITURES ~~ PROFESSIONAL SERVICES 0 500 500 500 500 CURRENT EXPENSES 120.188 180,000 180,000 190.000 190.000 TOTAL EXPENDITURES 120,188 180,500 180,500 190,500 190,500 TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS 54,263 (42,250) (5,312) 9,250 9,250 RESTATEMENT OF RETAINED EARNINGS DUE TO ACCOUNTING CHARGE (85,713) 0 0 0 0 BEGINNING RETAINED EARNINGS BALANCE 32,635 32,635 32,635 32,635 32,635 RESERVE (INCREASES) 31.450 42,250 5,312 (9.250) (9.250) ENDING RETAINED EARNINGS BALANCE 32,635 32,635 32,635 32,635 32,635 ACCUMULATED RESERVES TO RET. EARNINGS 71,417 68,117 66,105 75,355 75,355 TOTAL RETAINED EARNINGS 104,052 100,752 98,740 107,990 107,990 47 TOWN OF ESTES PARK 1997 BUDGET FUND FLEET MAINTENANCE FUND FUNCTION ]NTERNAL SERVICE DIVISION FLEET MADITENANCE FUND ACTIVITY FLEET MAINTENANCE FUND ACTIVITY To provide fleet maintenance services to Town-owned vehicles. All costs are to be recovered through user fees. The transfers from the General, Light & Power, and Water Funds were completed in 1994. PERSONNEL LEVELS 1 Fleet Manager 1 Mechanic 1 Mechanic Foreman 1 Work Study Student CAPITAL OUTLAY 21,000 HTE software*~ 5,000 Miscellaneous shop equipment * - Items to be returned to committee for further action @ - Computer hardware/software purchases will be reviewed by internal technical committee. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES CHARGES FOR SRVCS. 190,112 180,000 190,000 190,000 190,000 CURRENT REVENUES 8,401 8,250 6,680 3,500 3,500 OTHER REVENUE 269 300 0 0 0 TOTAL REVENUES 198,782 188,550 196,680 193,500 193,500 EXPENDITURES PERSONNEL SERVICES 117,121 121,700 121,425 126,260 126,260 EMPLOYER BENEFITS 30,564 33,490 31,970 34,250 34,250 INSURANCE PREMIUMS 5,592 7,524 5,479 8,460 8,460 PROFESSIONAL SERVICES 7,395 10,100 10,100 0 0 I PUBLICATION FEES 129 150 0 0 0 REPAIRS & MAINTENANCE 14,616 15,700 16,200 13,600 13,600 MATERIALS & SUPPLIES 3,406 2,700 2,522 2,900 2,900 JOB PERFORMANCE EXP. 2,757 2,230 2,880 11,280 11,280 UTILITY EXPENSES 2,903 3,920 3,850 4,200 4,200 TOTAL CURRENT EXP. 184,483 197,514 194,426 200,950 200,950 CAPITAL 4,328 87,700 87,965 26,000 26,000 TOTAL EXPENDITURES 188,811 285,214 282,391 226,950 226,950 Cont'd. next page 48 TOWN OF ESTES PARK 1997 BUDGET FUND FLEET MAINTENANCE FUND FUNCTION INTERNAL SERVICE DIVISION FLEET MAINTENANCE FUND ACTIVITY FLEET MAINTENANCE FUND CONT'D. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW TOTAL INCREASE (DECREASE) IN CASH 9,971 (96,664) (85,711) (33,450) (33,450) OTHER APPLICATIONS OF CASH 30,437 0 BEGINNING CASH BALANCE 123, 271 114,378 163,679 77,968 77,968 ENDING CASH BALANCE 163,679 17,714 77,968 44,518 44,518 49 TOWN OF ESTES PARK 1997 BUDGET FUND FIRE PENSION FUNCTION FIRE PENSION DIVISION FIRE PENSION ACTIVITY FIRE PENSION ACTIVITY The Fire Pension Fund provides a pension of $225 per month to retired volunteer firemen that have 20 years service and are at least 50 years old. The Fire Pension Board can authorize a reduced pension based on years of service. Currently, there are 19 individuals receiving benefits. In the event a retired fireman passes away, a one time death benefit of $100 is paid to the survivor. BUDGET COMMENTS The 1997 budget allows for the possibility of two current fire fighters retiring during mid-year. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES INTERGOVERNMENTAL 26,114 30,346 30,346 31,250 31,341 CURRENT REVENUES 30,612 29,700 29,700 35,750 35,750 GENERAL FUND CONT. 43,755 33.725 33,725 35,410 34.825 TOTAL REVENUES 100,481 93,771 93,771 102,410 101,916 EXPENDITURES PENSIONS 37,600 49,550 49,550 53,150 53,150 TOTAL EXPENDITURES 37,600 49,550 49,550 53,150 53,150 TOTAL INCREASE ~ (DECREASE) IN FUND BALANCE 62,881 44,221 44,221 49,260 48,766 BEGINNING FUND BALANCE 540,016 594,115 602,897 647,118 647,118 ENDING FUND BALANCE 602,897 638,336 647,118 696,378 695,884 50 TOWN OF ESTES PARK 1997 BUDGET FUND POLICE PENSION FUNCTION POLICE PENSION DIVISION POLICE PENSION ACTIVITY POLICE PENSION ACTIVITY The Police Pension Fund is the defined benefit retirement plan the Town used to offer the Police Department employees. In 1988, the Town revised the pension plan for all new and current police employees to the ICMA 401(a) Retirement Corporation. There is currently one individual receiving monthly benefits from this fund. All money is invested with the ICMA Retirement Corporation. DESCRIPTION 1995 1996 1996 1997 1997 BUDGET TOWN ADM. ACTUAL BUDGET ESTIMATE REQUEST REVIEW REVENUES CURRENT REVENUES 1,482 850 850 850 850 TOTAL REVENUES 1,482 850 850 850 850 EXPENDITURES PENSIONS 3,571 2.565 2,565 2,565 2,565 TOTAL EXPENDITURES 3,571 2,565 2,565 2,565 2,565 TOTAL INCREASE (DECREASE) IN FUND BALANCE (2,089) (1,715) (1,715) (1,715) (1,715) BEGINNING FUND BALANCE 28,110 25,325 26,021 24.306 24,306 ENDING FUND BALANCE 26,021 23,610 24,306 22,591 22,591 51