HomeMy WebLinkAboutPACKET Town Board 1996-10-22Prepared 10/17/96 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, October 22, 1996 7:30 P.M. AGENDA PUBLIC COMMENT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated October 8, 1996. 2. Bills. 3. Committee Minutes: A. Light and Power, October 10, 1996. B. Public Safety, October 17, 1996. ACTION ITEMS: 1. Public Works Committee, September 26, 1996: A. Water Main Design and Construction Management Scope of Service with RMC - Approval of Budget Expenditure. 2. Light and Power Committee, October 10, 1996: A. Municipal Parking Lot Change Order - Approval of Budget Expenditure. 3. Public Safety Committee, October 17, 1996: A. Closure of Elkhorn Avenue for Halloween Night Event, October 31, 1996 - Approval. 4. Town Administrator's Report: A. 5. Adjourn. 1
Town of Estes Park, Larimer County, colorado, . . Oct.ober .8. 0 ., 5¥i .. regular Minutee of a.....··· meeting of the Board of Truetees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . .411 . day of ... 9.ctoMr. .., A.D., 195!6. . at regular meeting hour. Robert L. Dekker Meeting called to order by Mayor ......................... Present: Mayor Dekker Trustees: Susan L. Doylen, Mayor Pro Tem Jeff Barker John Baudek George J. Hix William J. Marshall Also Present: Gary Klaphake, J. Donald Pauley Town Administrator Gregory A. White, Town Attorney Tina Kuehl, Deputy Town Clerk Abient: None Mayor Dekker called the meeting to order at 7:30 p.m. PUBLIC INPUT. Louis 0' Riordan explained his involvement in community proj ects and property rights issues. CONSENT CALENDAR: 1. Town Board Minutes dated September 24, 1996. 2. Bills. 3. Committee Minutes: A. Public Works, September 26, 1996. B. Community Development, October 2, 1996. C. Board of Adjustment, October 1, 1996 (acknowledgement only). It was moved and seconded (Doylen-Pauley) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Larimer County' s 35-Acre Task Force and the PLUS Program - Report. Larimer County Commissioner John Clarke introduced Regita Dempsey, Bob Graves, and Wendell Amos, members of the Larimer County 35-Acre Task Force. This Task Force was established to study and recommend alternatives to Senate Bill 35, which allows 35 or larger acre parcels to be created without any county land use review. The guidelines will not change zoning, devalue property, establish additional rules and regulations, or require participation, but will involve incentives for participation. Mr. Amos requested the Board submit their ideas for consideration prior to presentation to the County Commissioners in November or December. Mayor Dekker thanked the Task Force members for their efforts. 2.A. Special Review #96-5. Nicky's RV Resort. Tract 598. Fall River Addition, 1350 Fall River Road. Nicky Kane/Applicant. Trustee Hix declared a conflict of interest and vacated the room. Mayor Dekker explained that the Public Hearing will consist of the Staff report, the Applicant report, the
Board of Trustees - October 8, 1996 - Page 2 opponent report, the Applicant rebuttal, and Board discussion. Mayor Dekker requested that a spokesperson for each viewpoint be selected to facilitate the presentations. Mayor Dekker opened the Public Hearing. Assistant Administrator Widmer explained the Applicant wishes to establish a RV Park with 17 sites, laundry/shower building, picnic pavilion and recreation area. Each site is accessed via a loop road and new bridge across Fall River and will have full utility hookups with no dump station. RV Parks are subject to Special Review and the Board may recommend approval, approval with conditions, or denial, considering five points: 1. Suitability: a. Nearby land uses -- supported by or damaged by having the proposed use nearby. b. Adequacy of roads, water, sewage, and drainage facilities. c. Environmental characteristics Of the site and related areas and the consequences for public ' safety and the natural environment. 2. Building and site design: a. Avoid visual, noise, or other intrusion into I adjacent premises or departure from the established , character of the vicinity. b. Avoid unnecessary damage to the natural environment i through design adaptation to the particularities of , the site. 3. The social, economic or community needs which are served by the proposal. 4. Consistency with the following district objectives: a. Provide business and other services to nearby neighborhoods, visitors and travelers. b. Accommodate businesses whose scale or auto orientation make outlying locations appropria€e. c. Develop in ways to protect safety, convenience, and amenity on roads. d. Develop in ways integrating and even enhancing the qualities of the streams, rivers, topography, and other natural assets of the area. e. De'velop consistent with the Estes Park Comprehensive Plan. 5. Suitability of the proposed development relative to the areas containing historic resource. Staff believes the proposal meets all requirements: the Comprehensive Plan identified a future land use Of accommodations; streets and utilities are adequate; the site ~ is not within the floodplain; no riparian impact is proposed; all existing vegetation within the 75' setback Will be maintained; all disturbed areas are to be reseeded; the river, the existing vegetation, and the concentration of recreational activities to the center of the loop will protect the neighbors from noise; the streetlights will be downcast non- glare; tree removal is minimized; and there is no impact on historic resources. Staff requests that the bridge be widened ' from 15' to at least 20' and the Development Plan include a signature block for the engineer. It is Staff's opinion this development is compatible with the neighborhood and benefits to the community outweigh any adverse effects. John Chilson, attorney for Nicky's, stated that, according to the Zoning Ordinance, this proposal will enhance property values, and referred to the following: + Exhibit 5: Letter from Nicky's and a list of covenants. Exhibit 6: Town map showing location and zoning. • Exhibit 11: List of 12 current uses in the area, demonstrating the plan would provide the least impact.
Board of Trustees - October 8, 1996 - Page 3 Paul Kochevar, Estes Park Surveyors, explained the lot is 13.2 acres, but that this proposal consists of 16 sites on 2.88 acres in order to develop the site internally and protect the surrounding neighborhood. Each site will have water and sewer service. The setbacks will be 75' from the property line or 50' from the edge of the river. Each RV site will be 300 to , 400 sq. ft., and a foot path along the river's edge will be i constructed. Kochevar presented the following: Exhibits 1-A, 1-B and 2: Site plans including I underground utilities. Exhibit 3: A color plan for clarification of the site, including denoting the trees which would be removed. Exhibit 4: Proposed fencing. A 6' to 8' fence will be constructed on the east property line for noise and visual buffers. with 10' openings at the ends of each segment of fence for wildlife movement. Ross Stephen, Landscape Architect, explained the proposed landscaping. He further explained that because sound travels in a line, it will ricochet off the proposed vegetation and fencing objects, creating a shadow effect. He confirmed that for each tree destroyed (a total of 18), 1.5 trees will be planted (a total of 27). The Colorado Blue Spruce will be I used because of its density. A photo analysis of the site was presented (Exhibit 12) showing the vegetation at various locations on the lot. The canopy of trees is 50 to 60' high. When questioned by Attorney Chilson, Mr. Stephen verified that the proposal would have minimal effect on the site and surrounding areas, the existing vegetation and the proposed landscape plan will effectively screen this project from neighboring sites while allowing a view from the interior, and this proposal is consistent with objectives in the Municipal Code. Wendy Koenig, certified audiologist, presented a noise study (Exhibit 7) using a sound level meter at various locations on the property. Comparisons were made between various sounds, such as a diesel engine, dogs barking, doors slamming, children playing, and ambient (environmental) noises tO ! determine the interference of various noise levels. It was 1 stressed that the sound of a diesel engine can be a lower decibel than the surrounding ambient noises. This occurs not ~ only because of the ability of objects to soften sound but because of individual perception of loudness. It was noted that permission to perform these tests on the Streamside property was denied. Applicant Nicky Kane explained that the neighborhood has worked together during his 30 years as a business owner. He, as well as his neighbors, have continued to invest in their properties. He proposed an RV Park for extra income, and because construction would cause the least intrusion on both environment and his property. He reported no specific game trails on his property. When questioned by Attorney Chilson, Mr. Kane assured the Board the Covenants would be strictly ~ enforced, the RV guests would have access to Nicky's Resort, no rules in the proposed Covenants are in conflict with the rules for Nicky's Resort, the proposed use is consistent with the Fall River accommodations purpose for providing high quality service and upscale accommodations, the taxes generated would benefit the Town, vehicles would not be stored on the premises, the abandoned vehicle presently on the property will be removed, the regulation that no vehicle ~ allowed under 35' will be added to the Covenants, an employee will be designated to check the grounds 24 hours/day, and any i conflicts with the neighbors would be settled immediately. I Attorney Chilson read the proposed Covenants.
Board of Trustees - October 8, 1996 - Page 4 Neil Rosener, appraiser, presented his opinion regarding adverse economic consequences to adjoining properties and presented: Exhibit 8: Actual land values in the Estes Park area obtained from the Larimer County Assessor's Office, comparing Marys Lake Campground and the Estes Park Campground to surrounding residential areas. Exhibit 9: Credentials of Mr. Rosener. Exhibit 10: Rosener' s opinion' that campgrounds do not devalue adjacent property. Trustee Baudek verified by questioning Kochevar that sewer hookups to each site automatically releases into the system. Trustee Doylen verified by questioning Kochevar that certain requirements will be placed on the condition of the RVs, and those requirements will be included in the Covenants. Louis O'Riordan addressed property rights and the cost of 35'+ RVs which makes them compatible to upscale accommodations. Mayor Dekker announced a recess at 10:15 p.m. and reconvened the meeting at 10:22 p:m. with the opposition presenting its case. Jim Martel, attorney representing Jan Felsman, Lot 59A; Susan Coffman, Streamside Resort; and the Schultz's, Deer Crest, stated that property rights do exist, but the compatibility and impact to adjacent properties is also a right, fully upheld through zoning restrictions. He added there are other i uses permitted by right, but the Special Review for an RV Park is the only issue to be considered at this meeting. Attorney Martel requested all of the submissions be listed as official exhibits and presented the following: Exhibits A-1 and A-2: A transcript and tapes of the Planning Commission meeting, dated August 20. Exhibit B: Professional Appraisal Services report stating that approval of this project would devastate the immediate lodging facilities and open the door to additional developments in the future. Exhibit C: The Accommodations Association Lodging Guide showing that Nicky's Resort Will accept pets, contradicting Nicky's statement that pets will not be accepted in the RV Park. 0 Exhibit D: Town Board minutes of May 18, 1978, and Lot Division Covenant recording in 1978, the proposed area is a separate lot, but was never combined with the other proverties as required. Mr. Martel explained that, in order to prove the effects of the proposed RV Park, the following should have been provided: an economic study of availability of other RV sites, usage statistics, a need, and benefit to the Town. The value to . adjacent properties refers to the "effects" (income/expense ratio) of the RV park, not the "market" (land evaluation) value as provided by Mr. Rosener. Mr. Martel further noted any adverse affects to the neighborhood cannot be controlled through covenants nor the Town Board; and, according to the zoning ordinance, RV's will be referred to as "buildings", but yet RVs are shiny, metal, rectangular boxes that will not fit the established character of the surroundings, which are wooden, mountain chalet type "buildings". Attorney White verified that the lot division covenant is not clear. Attorney Chilson agreed to make clarification of the lot division a condition of approval. Computer Consultant Seamus Berkeley, 1795 Moon Trailway, presented digitally enhanced pictures of RVs placed in the proposed development area depicting visual impact on Streamside (Exhibits E-1 through E-5). This is without the f
Board of Trustees - October 8, 1996 - Page 5 proposed fencing by the Applicant. Attorney Chilson requested the right to question Mr. Berkeley with regard to the preparation of said exhibits. Mayor Dekker stated that Mr. Chilson could comment on all exhibits during rebuttal but ~ would not be allowed to question Mr. Berkeley. Susan Coffman, co-owner of Streamside Cabins, 1260 Fall River Rd., stated that the Special Review requirement indicates this proposal is outside the normal usage and presented the following: Exhibits F-1 and F-2: Two photo albums of various RV Parks and Streamside, stressing the visual incompatibility. * Exhibit G: Response sheets distributed to Streamside guests denoting reactions to a RV Park development. Exhibits H-1 and H-2: Evidence of a family living in a trailer on Nicky's property for the Summer (a child has trespassed onto the Streamside property from Nicky's property driving an ATV). Ms. Coffman stated RV Parks promote noise, litter, large groups, and pets; her business promotes quiet, clean, low density accommodations. The Staff report stated that the visual impact would be minimized by lush, existing vegetation; however, the low-level vegetation and tree tops will not provide a visual deterrent at eye level. The river will not be an effective sound barrier, noting it does not run between her property and Mr. Kane's. There are noise problems currently with Nicky's Resort, referring to calls to Police. Other concerns expressed by Ms. Coffman: future expansion of the RV Park; the number of trees that will actually be removed; the decision to plant Blue Spruce trees, which grow slowly, and the tree size at planting time; replacement policy for dying trees; the ability to enforce the Covenants; the adequacy of the described fence height, noting that Streamside has second floor balconies facing the development; and questioned the need for another campground in Estes Park. Jan Felsman, mortgage holder on Streamside and owner of Lot 59, gave a family history and noted that after the 1982 flood, all property owners chose to rebuild and upgrade. Ms. Felsman referred to the following Exhibits: Exhibit I: Rocky Mountain Motorist, September 1996 edition, listing Streamside as the only Four Diamond accommodation in northern Colorado. Exhibit J: Land Use Summary from Neighborhood Guidelines listing 26 undeveloped areas along Fall River. Exhibit K: Letter from Rocky Mountain National Park Superintendent Jones who was concerned that the proposal would negatively impact the visual quality of the Fall River corridor, referring to the deciduous vegetation, additional lighting requirements, and the disturbance of habitat areas. Exhibit L: Pictures depicting elevation gain from the Streamside driveway. * Exhibit M: Listing of RV specs. • Exhibit N: Aerial photograph showing location of the proposed site and surrounding accommodations. Exhibit 0: Visitor Information Guide listing RV Parks in the category of "Camping" (page 45), adding that RV owners want camping, not a lodging experience. Exhibits P-1 and P-2: Photos depicting the destroyed vegetation that results from visitor impact. Ms. Felsman contends that installation of water and sewer lines to each pad will cause root damage to the existing trees; 35 to 40 trees will need to be removed; the excavation will be greater than reported because of the 38% grade on the -r-J
Board of Trustees - October 8, 1996 - Page 6 southern hillside; air pollution; noise pollution; the proposed high rates will encourage usage of the already abundant campgrounds in the Valley. Ms. Felsman added that, according to John Graves, Summit County Planning Commissioner, RV Parks are a discouraged land use, and when necessary, they are hidden to lessen impact on other businesses. Will Fischer, Estes Park resident, reported that, as an RV traveler, he has discovered most RV Parks are located away from congested areas, have 24-hour management, and RV : (camping/campfires) and resort (patios/quiet) lifestyles are not compatible. John Spandley, 1900 Fall River Rd., presented the sales brochure of his upscale Boulder Brook accommodations (Exhibit Q), stating his concern that the establishment of i this RV Park would set a precedent for other undeveloped property along Fall River. Jim Schultz, Deer Crest Resort, 1200 Fall River Rd., stated that the view from the Deer Crest second level balconies cannot be protected with walls or vegetation. Marty Richter, Riverview Pines, disagreed with the noise study, stating that her visitors request rooms facing the river. Attorney Chilson summarized Exhibits 1-12, which illustrate the proposal with facts, and answers all Special Review criteria. He added that RV travel is increasing and the present needs are not adequate for the future. Chilson further stated that Exhibit E-1 was misleading, noting that the computerized image depicted removal of trbes that the plan does not propose. Trustee concerns included: Establishment of a precedent for other similar proposals; probability for future expansion; enforceability of covenants; the effectiveness of the proposed 2 visual buffers; and the usefulness of the 38% grade in topography. Attorney White and Assistant Administrator Widmer answered concerns as follows: Future RV Park requests will each be considered a separate Special Review, disallowing the possibility of automatic approval; future expansion would be impossible due to the size of the lot and the required setbacks; the covenants have been offered as conditions of the Special Review approval, any violation could lead to the Board revoking the approved use of the property; and any pattern of violations can be enforced. Representative Kochevar stated the fence will provide a buffer to certain buildings on Streamside from certain pads, but the 38% grade would not be considered as a visual or noise buffer. Assistant Administrator Widmer noted the following correspondence received in opposition: The Schultz's, Deer Crest; The Rohrbaugh's, Antler's Point; The Younglund's, Wildwood Inn; Del Leinemann, Fall River Estates; and Al Tallakson, property owner. Hearing no further comments, Mayor Dekker declared the Public Hearing closed. Widmer reminded the Board of the three options available: approve the proposal, approve with conditions, or deny. Trustee Baudek reviewed the zoning regulations and responsibilities of the Board, including an obligation to consider the Planning Commission's findings as well as a moral i and legal obligation to determine possible negative affects on others who have invested their lives in the surrounding property. Trustee Baudek does not believe the testimony presented proposed benefits that would outweigh any adverse effects on the town or the vicinity. For the reasons stated by Trustee Baudek, it was moved and seconded (Doylen-Baudek) Special Review #96-5 be denied; and it passed by the following: Those voting "Yes" : Trustees Barker, Baudek, and Doylen. Those voting "No": Trustees Marshall and Pauley. Those "Abstaining~: Trustee Hix. Mayor Dekker thanked all the participants.
Board of Trustees - October 8, 1996 - Page 7 2.B. Amended Plat of a Portion of Lot 8. Town of Estes Park, Bruce Meisinger/Applicant. Mayor Dekker declared the Public Hearing opened. Director Linnane explained this request is to establish a valid legal description of the public right-of-way for Big Horn Drive, located south of the Lewiston Condos. Hearing no further comments, Mayor Dekker declared the Public Hearing closed. It was moved and seconded (Pauley-Marshall) the Amended Plat be approved as presented, and it passed unanimously. Due to the late hour, Administrator Klaphake explained the remaining agenda items will be consolidated and summarized for action. 3.A. Holiday Lane Water Line - Approval of Budget Expenditure. Director Linnane reported that Sixth Fairway Condominiums are developing eight units on Lot 2, Hartland Subdivision. The developers have requested a cost-sharing proposal to replace the 114" steel pipe service line with an 8" line, using the Holiday Lane right-of-way directly south of Miles Cottages off Hwy. 7. This will improve water pressure and fire protection in the area. A cost estimate for the Town is $24,000, which includes all material and some labor, with Fairway Condominiums paying for the additional labor cost of $5,000. Construction may be in within 30 days. 3.B. Drainage Easement with CDOT. Hwv. 34/Parks Shop - Approval. Director Linnane reported that during construction of the requested CDOT drainage easement along the east property line of the Parks Shop, an electric vault was discovered which required relocation to the middle of the Parks Shop lot. To remain within the construction timetable, CDOT did this relocation without an approved easement, but with Town approval. Director Linnane and Attorney White have since negotiated the easement, which allows the Town to build structures over the culvert. 3.C. Easement with CDOT. Outlot E. Carriage Hills - Approval. The proposed Hwy. 7 Widening Project required fill material to be placed on Outlot E, owned by the Town. CDOT is requesting an easement for this fill material at the northeast corner of Carriage Dr. and Hwy. 7 on 5,000 sq. ft. of wetlands. The law requires that the wetlands be replaced with 5,000 sq. ft. of other wetlands. CDOT is requesting the middle pond of Outlot D be the location of the mitigated wetlands. 3.D. Riverwalk Retaining Wall - Approval of Budget Expenditure. Administrator Klaphake explained that this project consisted of rock replacement along the Riverwalk at a not-to-exceed expenditure of $20,000. Due to additional work, $8,625 was expended with a change order. Sufficient funding is available in the budget. It was moved and seconded (Pauley-Marshall) items 3.A., 3.B., 3.C., and 3.D. be approved as presented, and it passed unanimously. 4.A. Appointments. Administrator Klaphake explained that Mark Brown has been recommended to fill a long-standing vacancy on the Advertising Policy Committee. Trustee Doylen confirmed that Mark Brown is aware of this request and in fact, solicited this appointment. Administrator Klaphake presented the list of 1997 Rooftop Rodeo Committee Members. 4.B. Resolution #17-96 Approving 1996 Sidewalk Sale. Administrator Klaphake explained that this Resolution is required to allow sidewalk sales, because of the containment ordinance, and is requested each year for this special event. It was moved and seconded (Doylen-Pauley) items 4.A. and 4.B. be approved as presented, and it passed unanimously.
Board of Trustees - October 8, 1996 - Page 8 5. Presentation of Preliminary 1997 Budget Resolution. Pursuant to established legal deadlines, Administrator Klaphake submitted a preliminary resolution identifying revenues and expenses for the 1997 Budget. Town Board study sessions are scheduled for November 4 and 8. Staff anticipates the 1997 Budget will be adopted November· 26. No further action was required at this time. 6. Special Event Malt. Vinous, and Spirituous Permit Application filed bv Art Center of Estes Park. Administrator Klaphake explained that the application is in order. It was moved and seconded (Doylen-Pauley) the Special event Liquor Application for the Art Center of Estes Park be approved, and it passed unanimously. 7. Town Administrator's Report. No report. Following completion of all agenda items, it was moved and seconded (Doylen-Baudek) the Board enter Executive Session to discuss property negotiations, and it passed unanimously. Whereupon Mayor Dekker adjourned the meeting at 1:05 a.m. to Executive Session. Mayor Deputy Town Clerk
BRADFORD PUBLISHING.0 RECORD OF PROCEEDINGS October 10, 1996 Light and Power Comittee Committee: Chairman Hix, Trustees Baudek and Pauley Attending: All Also Attending: Town Administrator Klaphake, Ass't. Administrator Widmer, Light & Power Director Matzke, Clerk O'Connor Absent: None Chairman Hix called the meeting to order at 8:00 a.m. FALL RIVER HYDRO PLANT - FEASIBILITY STUDY UPDATE. The Fall River Hydro Plant Feasibility Study, as prepared by Eric R. Jacobson was presented. An analysis of production loss if increased minimum stream flows were imposed was performed, and the estimates of the value of annual production are as follows: Stream Flow Operating Conditions Annual Production No minimum $ 95,069.30 RMNP Agreement (4 CFS Minimum) 74,514.96 DOW Suggestion (9 CFS Minimum) 65,042.16 The study estimates annual operating costs of $52,000 and total restoration costs of $148,000. Repairs could begin this winter with the smaller unit (200 kW) operational by Spring, 1997; continuing repairs throughout 1997 on the larger unit (660 kW) with anticipated operation of both units during the Summer of 1998. The Light and Power Department has requested $100,000 in the 1997 Budget to begin the restoration process, and is recommending the Town proceed with the proposed schedule and prepare contracts with Steve Chidester for the work, with Eric Jacobson to perform consulting services during the project. As the issue of minimum stream flow need not be addressed until the second unit is ready to be placed in service the Spring of 1998, staff is suggesting the contracts be prepared, submitting them to the Committee and Town Board for approval. The Committee reviewed and discussed the estimated five months of operation relative to operating costs; return on investment; contingency estimate of $52,000; PRPA wholesale power charge; water rights; and historical significance relative to the preservation of the plant and operator's residence. Consensus was reached that as there is no funding for this Project in the 1996 Budget, staff be directed to further review the proposal, returning to the Committee with potential alternatives for operation (demolish the structures, refurbish the plant and residence and operate them as a Museum, etc.). ; Public Comment. Sally Anderson/Market Reach noted that her firm is prepared to do a history of light and power in Estes Park, and urged the Town to consider using local writers should this effort be approved. ELECTRIC SYSTEM UNDERGROUNDING - PROGRESS REPORT. Pursuant to the September Committee meeting concerning undergrounding existing service lines, Director Matzke prepared a
BRADFORDPUILISHINGCO RECORD OF PROCEEDINGS Light and Power Committee - October 10, 1996 - Page 2 list of Underground Projects since 1990; statistics indicate the significant replacement projects were constructed on a cost-share basis. It is not reasonable to ask all electric customers to pay r the cost of converting overhead lines to underground for fully- developed, existing subdivisions. Director Matzke confirmed that Fort Collins has a very aggressive long-term underground program. The Committee recommends staff research/prepare a long-term underground financial analysis for discussion in the 1997 Light and Power Financial Study. MUNICIPAL PARKING LOT PRIMARY UNDERGROUND TRENCHING CONTRACT - APPROVAL OF CHANGE ORDER. Staff requested the Contractor, Chief's Landscaping, to install additional trench and conduits to allow re-routing of the primary underground feed to the Municipal Building. This work will significantly reduce outage time when service is transferred from the overhead line along the north of the parking lot to the new underground cable. This additional work is $3,497.20. In additional, the original bid did not include concrete flow fill as a backfill material. The Project Manager requested flow fill be installed to ensure the quality of the parking lot project, and this additional cost is $11,672.27. The not-to-exceed contract amount was $7,390. As there is sufficient funding in the budget for underground capital projects, the Committee recommends approval of the change order in the total amount of $15,169.47. REPORTS. Platte River Power Authority: Ass't. Administrator Widmer briefed the Committee on the September 26 Board Meeting where the 1997 Budget of $136.4 million was reviewed. The Budget does not include a rate increase for wholesale power (fifth consecutive year). An underwriting team for refinancing has been selected. The teamwill work during the winter and be prepared to act when all indicators are at their peak. PRPA has instituted a new pilot program to help large electric customers to finance energy saving improvements. A loan pool has been established, with $10 million earmarked in their budget. Poudre Valley School District may be the first customer. The Committee reviewed the Financial Report for September, and revenues should still meet budget estimates. Project Updates: the light fixtures and poles have been removed in the Municipal Parking Lot; cable has been installed in the Ranch Meadow Subdivision; work has been temporarily stalled on Hwy. 34 due to equipment problems; work is proceeding on the Marys Lake Road to Spur 66 underground; and crews continue to connect a number of new electric meters. There being no further business, Chairman Hix adjourned the meeting at 8:54 a.m. 101.60 0 <.1...'/4/%) Vickie O' Connor, CMC/AAE, Town Clerk
NADFOADPUBLISMINGCO. RECORD OF PROCEEDINGS Public Safety Committee October 17, 1996 Committee: Chairman Marshall, Trustees Baudek and Pauley Attending: All Also Attending: Town Administrator Klaphake, Ass't. Administrator Widmer, Police Chief Repola, Clerk O'Connor Absent: Fire Chief Rumley Chairman Marshall called the meeting to order at 3:30 p.m. POLICE DEPARTMENT. Youth Center Update. D. Barry Lawson, Youth Center Director, appeared to request Town funding in the amount of $2,400 to be used strictly for program activities and materials. During the first year of operation, the Center experienced a total of 5,820 youth contacts, and on average, conducted one program every 2.4 days. Volunteers contributed a total of 1,335 hours of direct service. The greatest need is for program funds to provide structured activities to the youth using the facility. The Center is an Intergovernmental Project with the Town, EVRPD, and Park R-3 School District. Administrator Klaphake reported that the Town holds the lease purchase on the building, plus had the cost of extending utility services to the structure. The EVRPD's responsibility was for operations and demolition of the old pool. The School District contributes toward the debt service (co-partners with the Town), they also donate any residual value. The title will eventually be given to the EVRPD. In addition, the 1997 Budget includes a contribution for PaCK, not for the Youth Center. Mr. Lawson added that the EVRPD provides staffing and utilities; however, the District does not specifically designate funds for them. In 1997, the School District is pursuing a grant to provide up to four computer work stations, plus internet access. Staff reiterated that pursuant to the Agreement, operations (EVRPD) would include programs. The Center has raised approximately $7,500 in donations for various programs and/or general operating funds. The Youth Center Board is active in fund-raising by seeking additional donations from new sources. Chief Repola commented that he agrees that there is a value in the Center, and that during a previous Youth Center meeting, Trustee Doylen suggested Mr. Lawson present his request to the Committee. Chairman Marshall stated that budget requests for 1997 have already been submitted, thus the budget is entering its final preparation stages. Discussion followed, with staff identifying two options: submit this request to the entire Budget Committee, or deny it. Discussion followed, with the Committee advising that this request will be considered by the Budget Committee, with a "challenge" grant match. The Committee commended Mr. Lawson on his operation of the Youth Center. Mr. Lawson thanked the Committee for considering his request, and withdrew from the room.
BRADFORDPUBLISHING.0 RECORD OF PROCEEDINGS Public Safety Committee - October 17, 1996 - Page 2 Following retrieval of the actual Intergovernmental Agreement, Administrator Klaphake stated that two-third's of the debt service is paid by Town, and one-third by the School. In addition, the Town funded $20,000 for site hookups, and $5,000 to PaCK for furnishings. The EVRPD's responsibilities were clarified. DARE Proaram - Cost Benefit Analysis. The DARE Program has been in Estes Park since 1989. In that time, three police officers have been trained to teach the core curriculum in the Park R-3 Schools. In 1996, 105 5th-grade students received training, 99 of which successfully completed/graduated from the Program. The cost per student for 1996 was $24.44, for a total budget of $2,566. In 1997, staff anticipates 102 5th- grade students, a cost of $22.84/student, and a budget of $2,330 (benefit from officers being trained). Chief Repola reviewed drug education and interdiction operations, and the Department's philosophy and contact methods towards minors. The Committee commended the Police Department for their efforts on the DARE Program. Intersection Closures - Halloween Night. October 31. Officer Mike Van Deutekom suggested that pursuant to the popularity of the Annual Halloween Night event, and to ensure public safety, the following three intersections be closed to vehicle traffic from 5:30 - 9:00 p.m. (one block east, and one block west): E. Riverside Dr. at E. Elkhorn Ave. Moraine Ave. at E. Elkhorn Ave. Spruce Dr. at W. Elkhorn Ave. Incidents that occurred in 1995 were reviewed. Using traffic cones and barricades at these intersections, traffic could be diverted to alternate routes for the duration of the event. Setup is minimal, and the parking areas will be blocked-off the night before. Along with the two units already on-duty, two additional officers will perform foot patrol. A drawing clarifying the street closures was reviewed. The committ,e recommends the intersection closures, as identified above for October 31 from 5:30-9:00 p.m., be approved. Personnel Update. Karen McGregor has been hired to fill one of the two dispatcher positions. Ms. McGregor is experienced, having worked for the RMNP. The 1997 Budget includes adjustment to the communications salaries which will aid in filling vacancies. Reports. The Committee reviewed the 1996 Third,Quarter Summary and Correspondence for September/October. The Department has received favorable comments on their enforcement efforts on timed-parking. The new Highwdy 34 expansion is creating speeding violations for speeds well in excess of 35 mph, requiring additional surveillance. Discussion followed, with Chief·Repola directed to research monitoring equipment and update the Committee. The Bicycle Patrol was very successful in their contact with visitors, complaints on Riverside Plaza, ability for Officer Schumaker to work closely with seasonal officers, monitor bikepaths, and parking enforcement. Favorable feedback has been received from visitors. The Department intends to continue the program; however, expansion is not financially
....FOROPUBLISHING.0 RECORD OF PROCEEDINGS Public Safety Committee - October 17, 1996 - Page 3 feasible at this time. FIRE DEPARTMENT. Dannels Fire Station - Chance Orders. Ass't. Administrator Widmer reviewed Change Orders 16 through 22 for a total of $3,864.00; the most significant item is that the plantings have been deleted from this contract at this time. However, the plantings ($6,370) will be installed under separate contract in the spring. The Committee recommends approval of the Change Orders which amount to a negative amount of minus $2,506. Administrator Klaphake encouraged the community to attend the Dannels Fire Station Grand Opening Celebration on Saturday, October 19, 1996, which begins with a Parade at 10:30 a.m. and includes a program, luncheon, entertainment and tours. There being no further business, Chairman Marshall adjourned the meeting at 4:40 p.m. '} 7 0 fl L C.#~C~'' (00 ~ (.t..ic)L lt.-cE· L' ~ Vickie O' Connor, CMC/AAE, Town Clerk ~ :
••Ao'O•O Pueu,MING cO. RECORD OF PROCEEDINGS l - 1 Public Works Committee - September 26, 1596 - Page 4 Inter-Main--Rea and Const et on ana eme t Scope Of services - Reauest ADDroval. RMC submitted a scope of LA, and management. The Town's share is $37,152.06, and CDOT's is i services in the amount of $102,630 for said water main design $65,477.94. The emphasis of the water utility upgrade is to replace the existing water mains in the Highway 7 corridor with a new single 12" water main prior to highway construction. The project includes 10,400' of new ductile iron pipe. Approximately 29,000' of existing 2", 4" and 8" water main will be abandoned along the highway corridor after 4\ 4 completion of the new main. CDOT has not yet approved this ~ scope of services. The Committee recommends approval of the scope of Services for design and construction management. funding the project in the 199G Budget. The goal is to design the project by November, with construction to begin December.
. BRADFORopuaL,§HINGCO. RECORD OF PROCEEDINGS Light and Power Committee - October 10, 1996 - Page 2 list of Underground Projects since 1990; statistics indicate the significant replacement projects were constructed on a cost-share basis. It is not reasonable to ask all electric customers to pay the cost of converting overhead lines to underground for fully- developed, existing subdivisions. Director Matzke confirmed that Fort Collins has a very aggressive long-term underground program. The Committee recommends staff research/prepare a long-term underground financial analysis for discussion in the 1997 Light and Power Financial Study. ICIPAL_PARKING-LOT_PRIMARY_UNDERGROUND_TRENCHING CONTRACT - APPROVAL OF CHANGE ORDER. Staff requested the Contractor, Chief's Landscaping, to install additional trench and conduits to allow re-routing of the primary underground feed to the Municipal Building. This work will significantly reduce outage time when service is transferred from the overhead line along the north of the parking lot to the new underground cable. This additional work is $3,497.20. In additional, the original bid did not include concrete flow fill as ~ backfill material. The Project Manager requested flow fill be installed to ensure the quality of the parking lot project, and this additional cost is $11,672.27. The not-to-exceed contract amount was $7,390. As there is sufficient funding in the budget for underground capital projects, the Committee recommends approval of the change order in the total amount of $15,169.47. REPORTS. Platte River Power Authority: Ass't. Administrator Widmer briefed the Committee on the September 26 Board Meeting where the 1997 Budget of $136.4 million was reviewed. The Budget does not include a rate increase for wholesale power (fifth consecutive year). An underwriting team for refinancing has been selected. The team will work during the winter and be prepared to act when all indicators h are at their peak. PRPA has instituted a new pilot program to help large electric customers to finance energy saving improvements. A loan pool has been established, with $10 million earmarked in their budget. Poudre Valley School District may be the first customer. The Committee reviewed the Financial Report for September, and revenues should still meet budget estimates. Project Updates: the light fixtures and poles have been removed in the Municipal Parking Lot; cable has been installed in the Ranch Meadow Subdivision; work has been temporarily stalled on Hwy. 34 due to equipment problems; work is proceeding on the Marys Lake Road to Spur 66 underground; and crews continue to connect a number of new electric meters. There being no further business, Chairman Hix adjourned the meeting at 8:54 a.m. 20.- C i A. 4-4, 0 1-6-a-( 3 Vickie O'Connor, CMC/AAE, Town Clerk
mRAOFOAC}PUBLISHING CO. RECORD OF PROCEEDINGS public Safety Committee - October 17, 1996 - Page 2 Following retrieval of the actual Intergovernmental Agreement, Administrator Klaphake stated that two-third's of the debt service is paid by Town, and one-third by the School. In addition, the Town funded $20,000 for site hookups, and $5,000 to PaCK for furnishings. The EVRPD's responsibilities were clarified. DARE Program - Cost Benefit Analysis. The DARE Program has been in Estes Park since 1989. In that time, three police officers have been trained to teach the core curriculum in the Park R-3 Schools. In 1996, 105 5th-grade students received training, 99 of which successfully completed/graduated from the Program. The cost per student for 1996 was $24.44, for a total budget of $2,566. In 1997, staff anticipates 102 5th- grade students, a cost of $22.84/student, and a budget of $2,330 (benefit from officers being trained). Chief Repola reviewed drug education and interdiction operations, and the Department's philosophy and contact methods towards minors. The Committee commended the Police Department for their efforts on the DARE Program. Intersection Closures - Halloween Night. October 31. Officer Mike Van Deutekom suggested that pursuant to the popularity of the Annual Halloween Night event, and to ensure public safety, the following three intersections be closed to vehicle traffic from 5:30 - 9:00 p.m. (one block east, and one block west): E. Riverside Dr. at E. Elkhorn Ave. drEN:5 Moraine Ave. at E. Elkhorn Ave. Spruce Dr. at W. Elkhorn Ave. Incidents that occurred in 1995 were reviewed. 3, A. Using traffic cones and barricades at these intersections, traffic could be diverted to alternate routes for the duration of the event. Setup is minimal, and the parking areas will be blocked-off the night before. Along with the two units already on-duty, two additional officers will perform foot patrol. A drawing clarifying the street closures was reviewed. The Committee recommends the intersection closures, as identified above for October 31 from 5:30-9:00 p.m., be approved. Personnel Update. Karen McGregor has been hired to fill one of the two dispatcher positions. Ms. McGregor is experienced, having worked for the RMNP. The 1997 Budget includes adjustment to the communications salaries which will aid in filling vacancies. Reports. The Committee reviewed the 1996 Third Quarter Summary and Correspondence for September/October. The Department has received favorable comments on their enforcement efforts on timed-parking. The new Highway 34 expansion is creating speeding violations for speeds well in excess of 35 mph, requiring additional surveillance. Discussion followed, with Chief Repola directed to research monitoring equipment and update the Committee. The Bicycle Patrol was very successful in their contact with visitors, complaints on Riverside Plaza, ability for Officer Schumaker to work closely with seasonal officers, monitor bikepaths, and parking enforcement. Favorable feedback has been received from visitors. The Department intends to continue the program; however, expansion is not financially
1 1 ---- . 1 / 1 1 1 .. \1 m Spruce Park Ln. Bilhorn E. Riverside Moraine Barricades will be pre-placed at the intersections. They can be placed at the designate time and then removed quickly after the Halloween event. Barricades
MEMORANDUM DATE: October 22, 1996 TO: Gary Klaphake FROM: Deborah Parrack SUBJECT: Medical and Dental Insurance Statistics The following are statistics regarding the Town's Medical and Dental insurance policies. Switched to Prime PPO Plan: January 1, 1994 Last Rate Increase/Decrease: Medical January 1, 1994 (3.3%) Decrease January 1, 1995 No Change January 1, 1996 No Change January 1, 1997 No Change Dental January 1, 1994 No Change January 1, 1995 6.0% Increase January 1, 1996 4.7% Increase January 1, 1997 No Change 1996 Year to Date fiqufes: Medical: $218,559.88 Dental: $ 35,640.05 1996 End of Year Estimates: Medical: $262,438.84 Dental: $ 42,773.17 1997 Estimates: Medical: $263,273.76 Dental $ 42,798.72