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Home My WebLink AboutPACKET Town Board 1996-05-140 1 -2- 51,019 Cp BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, May 14, 1996 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated April 23, 1996. 2. Bills. 3. Committee Minutes: A. Public Works, April 26, 1996. B. Community Development, May 2, 1996 C. Light and Power, May 9, 1996. D. Board of Adjustment, May 7, 1996 (acknowledgement only.) ACTION ITEMS: 1. Public Works Committee, April 26, 1996: A. Proj ects: 1. Elkhorn Avenue Curb & Gutter - Approval of expenditure. 2. Slurry Seal - Approval of expenditure. 3. Water Dept. Change Orders - Approval Of expenditure. 4. Lake Estes Hike/Bike Trail "Causeway" Portion - Approval of Scope of Services expenditure. B. Street Vehicles: 1. Sweeper - Acceptance of Lease/Purchase Bid and Approval of expenditure. 2. Ford Bronco - Approval of expenditure. 2. Ordinance #9-96 Amending Chapter 10.04.020(c) concerning Overtime Parking Fines. 3. Planning Commission Items: A. Public Hearing: Amended Plat of Lot 2, James Subdivision, Tad & Dean Wariner/Applicants. B. Public Hearing: (1) Amended Plat of Lots 7, 8 , 25, /1,67 7/, /7 --237 and a Portion of Lot 24, Block 10, Town of Estes L IL,tudLG:L Park (Lewiston Townhomes), Rex Miller/Applicant. 1 . (2) Special Review #95-4, Lots 7, 8, 25, and a Portion of Lot 24, Block 10, Town of Estes Park, (Lewiston Townhomes), Gallagher & Miller/Applicants. C. Petition for Rezoning from R-1 to E-Estate for 1st Resubdivision of Buenna Vista Terrace Subdivision. D. Resolution #9-96 - Intent to Annex the "Reserve Addition" (Storer Ranch Addition). 4. Liquor Licenses: A. Public Hearing: New Retail Liquor Store License Application filed by Diane Rambeau, dba LONGHORN LIQUOR MART, 1640 Big Thompson Ave. B. Special Events Liquor Application filed by the Town of Estes Park, Museum Dept., 200 Fourth St., event scheduled June 7, 1996. 5. Town Administrator's Report: A. Larimer County Open Space Sales Tax (40). - 3 2 Town of Estes Park, Larimer County, Colorado, . Spril. 2.3. . . ., 19. 94 Minutes of a . Regular. . . meeting of the Board of Truiteeâ€¢ of the Town of E0te0 Park, Larimer County. Colorado. Meeting held in the Municipal Building in 23rd said Town of Este, Park on the . .... day of . . . . . APEU ..,A.D., 19. 9 6 at regular meeting hour. Robert L. Dekker Meeting called to order by Mayor ......................... Present: Mayor Robert L. Dekker Truatees: Susan L. Doylen, Mayor ProTem Jeff Barker, John Baudek, George J. Hix, William J. Marshall, Also Present: Gary F. Klaphake, J. Donald Pauley Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk Abient: None Mayor Dekker called the meeting to order at 7:30 P.M. PUBLIC INPUT. There was no public comment. CONSENT CALENDAR: 1. Town Board Minutes dated April 9, 1996. 2. Bills. 3. Committee Minutes: A. Public Safety, April 18, 1996. B. Planning Commission, April 16, 1996 (acknowledgement only.> 4. Resolution #8-96 - Setting public hearing date of May 14, 1996 to consider New Liquor License Application filed by Diane Rambeau, dba LONGHORN LIQUOR MART, 1640 Big Thompson Ave. It was moved and seconded (Hix/Doylen) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1.A. Memorandum of Understanding (MOU) for Cooperative Law Enforcement Efforts with RMNP. Police Chief Repola reported that the MOU authorizes Town assistance to the Park for law enforcement and victim's assistance when needed, and standby dispatch in emergency situations. The Term is five years, and it has been reviewed by Attorney White. It was moved and seconded (Pauley/Marshall) the Memorandum of Understanding with RMNP be approved, and it passed unanimously. B. Replacement of Furniture and Equipment. Chief Repola reported on a budgeted item ($24,000) for the replacement of furniture/equipment in various sections of the Police Department. A bid was received from Scott Rice in the amount of $21,687.94. It was moved and seconded (Doylen/Pauley) the bid in the amount of $21,687.94 from Scott Rice be approved, and it passed unanimously. 2. Ordinance #8-96 Amendina Chapter 13.12. Light and Power Rate Schedules. Mayor Dekker opened the public hearing to consider Board of Trustees - April 23, 1996 - Page 2 the proposed changes to the Residential Energy and Small Commercial Time of Day Rates, the Large Commercial, and RMNP Large Administrative Rates. Light & Power Director Matzke reported that the Time of Day Rates will be extended to twelve months/year, affecting 62 customers. A charge will be developed for combined billing to customers who have multiple accounts on the Large Commercial and RMNP large Administrative Rates. This option will allow customers with multiple meters to be billed as one account. A fee of $50.00/meter will be administered to offset the cost of the software needed for this program. There are 77 customers presently billed at the I Large Commercial and RMNP Large Administrative Rates. Director Matzke confirmed that no negative comments were 1 received pursuant to the public notice, and the Town is not being negatively impacted by this proposal. Additionally, once a customer converts, they must commit for a 12-month period. There being no persons speaking in favor of, or in opposition to the Light and Power Rate Schedule amendments, Mayor Dekker declared the public hearing closed. Town Attorney White reported all individual customers received notice and were given an opportunity to address the new rates. Staff clarified the Purchase Power Rider, and Attorney White read I the Ordinance. It was moved and seconded (Hix/Marshalli Ordinance #8-96 be approved, and it passed unanimously. Whereupon Mayor Dekker declared the Ordinance duly passed and 1 adopted, ordered it numbered 8-96, and published according to law. 3. Amended Plat of Lot 279. Replat of Lots 26 & 27. Grand Estates Subdivision. Jim & Eunice Docter/Aoplicants. Mayor Dekker opened the public hearing. Administrator Klaphake reported ' that pursuant to the Highway 34 Project, the Town is abandoning/re-routing a water main along the northern boundary of Lot 273. The utility easement is split between Lot 27B and an adjacent condominium complex to the north. As the patios attached to the condos encroach onto this easement, it is ' necessary to relocate the entire easement to Lot 27B. The current building setback of 75' would then be reduced to 55'. Adjacent property owners to the north (Harris) who were initially involved with the original setback,- support the 20' reduction. As this amended plat was necessitated by the Town, staff is requesting all fees be waived. There were no persons speaking in favor of, or in opposition to the plat, and Mayor Dekker declared the public hearing closed. It was moved and seconded (Doylen/Hix) the Amended Plat of Lot 27B, a Replat of Lots 26 and 27, Grand Estates Subdivision be approved, including the fee waiver, and it passed unanimously. Trustee Baudek stated that it should be made clear that if a property owner builds on an easement, the owner does so at their own risk; the aforementioned approval does not set a precedent. 4. Dannels Fire Station: A. Special Use Permit - Bureau of Reclamation (BOR). Assistant Town Administrator Widmer presented the Special Use Permit with the BOR for the Dannels Fire Station site. The cost of the exterior entrance sign will be shared jointly. BOR has approved the location of the sign and the Town included the item in the budget. B. Budget. Ass't Administrator Widmer presented a budget memorandum as prepared by Administrator Klaphake. The Community Reinvestment budget for the project is $1,287,148. The Community Reinvestment Fund was created following the Municipal Election that authorized the Town to retain funds over and above TABOR limits. The Town's 1996 Budget must be amended at a later date to Board of Trustees - April 23, 1996 - Page 3 accommodate the above listed figures. Staff reported that due to General Fund restrictions pursuant to TABOR, they are proposing an inter-fund loan, with interest, from the Light and Power Fund to the Fire station Project. The Community Reinvestment Fund will repay the I,ight and Power Fund the principal plus interest from future Community Reinvestment Funds. C. Award Construction Bid. The bids were reviewed April 9, 1996 where it was determined that R.C. Heath was the low bidder with $1,000,907.00. Attorney White reported that the contract was negotiated April 23rd and it incorporates the bid documents. Approval of the construction bid was continued April 9th pending receipt i of the Special Use Permit. It was moved and seconded (Marshall/Pauley) the following be approved: ( 1) Special Use Permit #6-LM-60-L3717 with the Bureau of Reclamation, (2) the Dannels Fire Station budget, including the inter- fund loan frem the Light and Power Fund, and (3) acceptance of the low bid in the amount of $1,000,907 submitted by R. C. Heath Construction, authorizing the ~ Mayor to exeCULe the Contract, and it passed unanimously. 5. Trinsfer of Ownership from Black Canyon Inn. Inc.. to Black Canvon Restaurants. Inc.. dba BLACK CANYON INN. 800 MacGregor Ave.. Hotel & Restaurant License. Clerk O'Connor confirmed that all documents were in order, and introduced Jim Sloan/Partner who reported that a new legal entity has been I established to operate the Black Canyon Inn. It was moved and seconded (Pauley/Baudek) the Transfer of Ownership for a Hotel I and Restaurant License to Black Canyon Restaurants, Inc., dba BLACK CANYON INN be approved, and it passed unanimously. 6. Town Administrator's Report: A. In a memorandum dated April 22, 1996, Administrator Klaphake reported on recent meetings with downtown merchants to discuss their concerns on the newly-adopted Parking Management Plan. Town representatives were Trustees Barker and Pauley and EPURA representatives were Chairman Gunn and Martin. Following negotiation, consensus was reached to recommend the 1996 Parking Plan be amended as follows: 1. Timed Parking will include all on-street parking, including Wiest Drive; C'of fee Bar Lot, Dark Horse Lot, Brownfield Lot, and one- half of the Post Office Lot. 2. Change western portion of West Elkhorn Ave. loading zones to allow public parking in the afternoon and on weekends. See motion below. 3. Change all fines to $5.00 following the first offense. 4. Continue with EPURA new Signage Plan. Following the meetings, staff heard from West Elkhorn merchants (Wesi end), and they believe it would be best to allow parking in the loading zones on weekends only as they receive shipments during the afternoon. Trustee Pauley stated that the Town has attempted to respond to legitimate concerns of the community, and he urged the Board to approve the amendment and direct staff to proceed appropriately. Trustee Barker added that it is important that the Chamber of Commerce or EPURA conduct exit polls to assist in alleviating emotion from the Board of Trustees - April 23,' 1996 - Page 4 parking issue. Trustee Marshall commended Trustees Barker and Pauley for their efforts. Staff reported that the Police Dept. may be able to use the Clancy System to perform the customer survey. It was moved and seconded (Pauley/Barker) the 1996 Parking Management Plan be amended as stated above, with public parking being allowed on weekends only in the loading zones, authorizing Town Attorney White to prepare an Ordinance, and it passed unanimously. Mayor Dekker declared a 5-minute recess at 8:25 p.m. John Clarke, Larimer County Commissioner was introduced and he welcomed all newly-elected Town officials. Mayor Dekker reconvened the meeting at 8:30 p.m. B. Big Horn Challenge, 5K and loK Races. Special Events Director Hinze presented a request for a new event proposed on June 2nd at 8:00 a.m.--the Estes Park Big Horn Challenge. Time was of the essence, thus the request was not previously submitted to the Community Development Committee for review. Sponsoring organizations are K-Rocky and Healthsouth for the Arthritis Foundation. Director Hinze outlined the two different routes for the 5K race/walk and the 10K run; both will begin near the Estes Park Brewery, off Riverside Drive. Timed events will be held for elite runners and fast walkers; family walks will not be timed. The Police Dept. has approved the routes and given guidance as needed. K-Rocky and HealthSouth have hired a professional firm, BKB, Ltd. to provide course production (they manage the Boulder Boulder, Cherry Creek race events). The Town is being requested to eliminate parking from Ferrell Gas to Molly B, provide nine police officers for traffic control, provide street sweeping on the route, and sponsors may request additional traffic cones if BKB's supply is insufficient, and cooperation from the Special Events Dept. Proper insurance, naming the Town as an additional insured, will be submitted. Dave Floyd/K-Rocky, offered his presentation, adding that BKB will notify affected people on the routes; monies raised are for the benefit of the Arthritis Foundation; BKB's credentials have been presented in the packet, and the sponsors will work to ensure both a quality and rewarding experience. Mr. Floyd reviewed their advertising concept, noting that Gary Kile is working on the art work. When questioned on the number of participants expected, Mr. Floyd advised they are hoping for 700, and expecting 1,000. Clarification was also offered on maintaining traffic flow. The majority of the races will take place inside Town limits; however, Mr. Floyd requested Town support for his presentation to Larimer county officials. Following additional discussion, it was moved and seconded (Doylen/Marshall) the Estes Park Big Horn Challenge scheduled June 2, 1996 from 8:00 a.m. - 1:00 p.m. be approved, and it passed unanimously. Following completion of all agenda items, it was moved and seconded (Doylen/Pauley) the Board enter Executive Session to discuss Contract Negotiations, and it passed unanimously. Whereupon Mayor Dekker adjourned the meeting at 8:45 p.m. to Executive Session. Mayor Dekker Clerk O'Connor ....FOR. PUILISM-G COÂ· RECORD OF PROCEEDINGS Public Works Committee April 26, 1996 Committee: Chairman Doylen, Trustees Barxer and Hix Attending: All Also Attending: Administrator Klaphake, Public Works Director Linnane, Clerk O'Connor, Construction Manager Sievers, Street Foreman Johnson, GIS System Analyst Kraft, Fleet Manager Shanafelt Absent: None Chairman Doylen called the meeting to order at 9:Â·0 a.m. ELKHORN AVENUE CURB AND GUTTER - REOUEST APPROVAL TO PROCEED WITH CONSTRUCTION. To maintain an expedient work schedule prior to the Elkhorn Avenue repaving in May, earlier this month staff received approval from Committee Chairman Doylen to immediately begin the curb, gutter.-and concrete pan repairs and replacement. The project was concurrently bid with an EPURA project which has overlapping scope and location. The 1996 budget contains $25,000 for the Town' s portion of the --~ project. Bids were received April 8, with G. L. Hoff being the low - bidder. The bid for the Public Works portion was $14,904.78. Staff issued a purchase order for the project and are proposing to increase the unit quantities up to, but not exceeding, the budget of $25,000 to produce the maximum amount of repairs on Elkhorn prior to its repaving by CDOT. The Committee recommends approval (retroactive) on the aforestated work on Elkhorn Avenue, for $14,904.78, authorizing staff to increase the unit quantities up to, but not exceeding, $25,000. STREET SLURRY SEAL PROJECT - AWARD CONTRACT. Manager Sievers reported that the 1996 Budget contains $200,000 for street improvements and he requested a portion for slurry seal. In the past, the street improvement project consisted of overlaying asphalt. In an effort to improve this system, staff researched slurry seal. This seal is 1/4" thick, provides water proofing, protects the asphalt from ultra violet rays, and helps prevent deterioration. In 1995, Quality Resurfacing was the low bidder, and staff desires to add-on to the existing contract by increasing the quantity of their contract by 55,000 sq. yds. This will reflect a $50,000 expenditure from the 1996 Budget. Quality Resurfacing is still under contract for the 1995 job and both the 1995 and 1996 projects will be completed by June 27tht. Staff reviewed the list of proposed streets to receive the slurry seal application; installation will cover approximately 24 additional streets. Staff anticipates returning to the Committee in August for approval to proceed with expenditure on the remainder of the project for regular asphalt paving scheduled in September. The Committee recommends approval of the request to expend $50,000 for the Street slurry Seal Project. STREET VEHICLES - AUTHORIZATION TO PURCHASE, Trustee Hix declared a conflict of interest, and stated he would not participate in discussion nor recommendation. The 1996 Budget includes $89,300 for a new street sweeper. Street BRADFOADPU~LIBMINGCO. RECORD OF PROCEEDINGS Public Works Committee - April 26, 1996 - Page 2 Foreman Johnson reported that the Street Dept. has one new vacuum sweeper and one old mechanical sweeper, and that staff is proposing to replace the existing mechanical sweeper with an Elgin Pelican Street Sweeper. Roy gave the Committee an overview of the street sweeping operation (amount of man hours, miles of streets, and material reclaimed for 1995), and compared the mechanical v. the vacuum-style sweeper. A committee was established to judge the equipment that would best meet the Department's needs, and the aforestated Elgin was recommended. This is due in part to the Department already owning a vacuum sweeper. Director Linnane reported that the cost of the sweeper, minus $4,500 trade-in, is $82 ,535 and that the sweeper would be leased and amortized over five years. The leasing price over five years is $19,394.07. Financing bids were obtained, with The Estes Park Bank offering an interest rate of 5.625%. Following discussion, the Committee recommends staff be authorized to purchase the Elgin pelican Street Sweeper, accepting the lease/purchase bid from The Estes Park Bank for payments of $19,394.07/year for five years. STREET DEPARTMENT VEHICLES - AUTHORIZATION TO PURCHASE. Director Linnane reported that a multi-passenger vehicle (budgeted at $25,000) is being requested to replace a standard pickup truck. The multi-passenger vehicle would be utilized in snow removal as well as transporting employees. The trade-in value of the pickup truck is $3,000; and staff believes the truck is worth at least $7,000 and that it would be most beneficial to retain the truck and purchase a new vehicle outright. Staff reviewed the 2% local discount policy, and following discussion, the Committee recommends staff be authorized to purchase a Ford Bronco, accepting the bid price of $20,562.17 submitted by Rains Motor Co., retaining the existing pickup truck in the fleet. The local 2% discount policy results in Rains being the low bidder. Administrator Klaphake directed staff to select an unobtrusive color for this and all Town vehicles. FUEL TANK ABANDONMENT PROJECT - PROPOSAL. Director Linnane offered a review of this project, reiterating that staff is requesting three underground fuel tanks located at the Street Shop area be abandoned pursuant to new EPA guidelines for this type of tanks. The new guidelines go into effect in 1998. With the guidelines, all underground tanks must have sophisticated monitoring systems and/or structure. The tanks could be retro- fitted; however, pursuant to a Feasibility Study conducted by RMC, such was considered too expensive. RMC earlier presented six alternatives and the Town elected to enter into an agreement with Larimer County that all Town vehicles would fuel at the Larimer County Terminals site, adjacent and north of the Town Shops. The police Dept. will refuel at the;School site in 1997. Staff budgeted $80,000 this year to abandon the underground fuel tanks and piping, and transferring the fuel site to the County area. RMC prepared a scope of services for design and construction management, and staff requested to bid the project with bids being due in May/June. This process will allow the Town to meet established regulation deadlines and obtain a contractor in a timely fashion (1997). The Committee recommends staff be authorized to request bids, returning to the Committee when bids are received. Staff also intends to return to the Committee in the near future with a long-term Use Agreement with Larimer County. If the Town utilizes the existing Fleet Dept. data base, the system must be upgraded to be compatible with the County's system. Based BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee - April 26, 1996 - Page 3 on discussion with affected personnel, staff believes it would be best to install a network pc that would communicate with most department personnel (Water, L&P, Muni. Bldg.); however, a network pc was not budgeted in 1996. It is estimated that the network hardware and softwar' would cost between $10,000 and $17,000. Shawn Kraft, the Town's GIS Computer Analyst, briefed the Committee on network systems, their flexibility, expansion capabilities, improved interface, reduction of duplication in purchasing software, and the ability to go "on line" immediately. Based upon the efficiencies reported on above, the Committee directed staff to solicit prices and return to the Committee with cost details. WATER PROJECT CHANGE ORDERS - REOUEST APPROVAL. Director Linnane presented change order estimated as prepared by RMC for the following Projects: 1. Interconnection of Summit Dr. and Highway 34 - Change order to facilitate the actual location of the existing 8" water line - $715.00*. 2. Hillside Ln. - the Town requested BTC Const. excavate an existing service line to allow the new 12" water line - $480.00*. 3. Pine Lane and Portion of Grand Estates Dr. - the water line at both locations had to be relocated into the asphalt portion of the roadway due to interference with the new natural gas line - $22,8601. 4. The Town requested BTC Const. mobilize another pipeline excavation crew to expedite the construction schedule - $2,500.001. Cost of all four items above will be shared with CDOT (42%), thus the Town will pay $15,4001 and CDOT will pay $11,1501. As the projects are well within budget, the Committee recommends approval of all four change orders for the estimated amount of $26,550. TRAFFIC SIGNS - REOUEST BY CITIZEN TO REVIEW/AMEND. Sally Anderson, citizen, submitted two traffic sign requests: (1) change the existing "yield" sign to a "stop" sign at the intersection of Spruce and Big Horn Drives. Staff confirmed that this site is nearly a blind corner for on-coming traffic due to site distance, steepness, and trees. Director Linnane reviewed the Manual on Uniform Traffic Control Devices (MUTCD), confirmed that the restricted site distances could warrant a shop sign. Street Foreman Johnson will inspect the area to determine whether or not the trees could be trimmed. Property owners are to be contacted prior to any trimming. The Committee believes the request is warranted, and staff was directed to proceed. (2) install a "continuous lane" sign for those turning right off Riverside Dr. onto Elkhorn Ave., going east. Staff advised that a "continuous lane" sign is illegal and that a similar sign, which is legal, is an "added lane" international symbol sign (MUTCD W4-3). Staff referred to the Manual, and does not believe this sign is warranted due to the intersection's existing "right turn on green" sign with the right turn red and green traffic signal being contradictory to the requested added lane sign. Summer installation of the bollards and striping will assist traffic in the turning lane, and based upon public safety and liability issues, the Committee this request be denied. BRADFORD PUDUSNING co. RECORD OF PROCEEDINGS public Works Committee - April 26, 1996 - Page 4 LAKE ESTES HIKE/BIKE TRAIL - PRESENTATION OF "CAUSEWAY" PORTION AND REOUEST APPROVAL OF SCOPE OF SERVICES. Director Linnane briefed the Committee on the former grant application process utilized in obtaining State/Federal funding for the recently completed Lake Estes Hike/Bike Trail. Staff was contacted in late February 1996 by Elaine Spencer/Larimer County Engineer and Jeff Manual/CDOT Engineer, who reported that funding for enhancement projects in the amount of $162,500 was recently made available (Weld County canceled their project). The Lake Estes Causeway Trail was initiated, and an application was filed. The Causeway Trail begins at the fisherman parking area west of the causeway, along the north side, and ends/blends by transitioning into Mall Road. A Master Plan of the entire lake, prepared in- house, was displayed. The plan includes the aforementioned 10'- wide concrete walkway which is 10'* lower than the highway, along the causeway, a bridge across the Big Thompson, downstream of the Dam, and a trail through the Power Plant property. RMC prepared a survey and quantity estimates of $380,672, not including the cost for design and construction management ($44,760). The total project is estimated at $425,000; federal funding would be approximately $162,500. Staff was informed by Will Tully of the Bureau of Reclamation, that a formal environmental assessment will not be required for this phase, thus a permit could possibly be issued within six weeks and the project could begin as early as September 1. Staff advised that construction could possibly begin as late as December 1, 1996. Staff reported on the funding approval process which requires a recommendation from the Upper Front Range Transportation Committee (UFRTC). Members of this Committee verbally advised Town staff that they would recommend the project via a May UFRTC meeting, with a recommendation letter to follow. Administrator Klaphake reported on the Larimer County Open Space sales tax revenues which are calculated based upon population or sales tax generation--each city will receive the higher of the two. The Town's actual return for January was $9,286.87, and staff is estimating revenues as high as $200,000 for the year. These revenues are to be utilized only for trails and open space, thus the Causeway Trail would be eligible. The 8-year appropriation could be shared between trails and open space. Staff is suggesting the Town leverage the Open Space revenues for grants, such as ISTEA. RMC submitted a design, coordination, and construction management scope of services for $44,760 which includes a bridge design which can be deleted depending upon funding. Staff confirmed that Light and Power will install conduit in the concrete walkway that should not restrict the BOR in accessing their plant or dam sites. RMC and the Town have talked to WAPA and they have no objection to the project. WAPA and staff will meet at the site on May 1 to finalize the previously-mentioned discussion. The Committee commended staff for their effort on this project, recommends staff be authorized to use the aforestated sales tax revenues as a match with ISTEA funding, and also recommends accepting the Scope of Services submitted by RMC in the amount of $44,760. Staff also praised Larimer County Engineer Spencer and CDOT Representative Manual for notifying the Town on the availability of State/Federal funds. REPORTS. The Committee reviewed the Citizen Service Response and Water Reports for March. Director Linnane briefed the Committee on the Hwy. 34/Hwy. ....FOROPUILISHING.0 RECORD OF PROCEEDINGS Public Works Committee - April 26, 1996 - Page 5 7/Elkhorn Ave. CDOT Projects, reporting that the curb, gutter, etc., east of the Hwy. 34/36 intersection, will not be completed on the south side of Hwy. 34 by May 25 as scheduled; the utility work will delay the curb and gutter installation scheduled completion date by at least 2-3 weeks. The Elkhorn Ave. Project west of the Hwy. 34/36 intersection is on schedule and should be completed by Memorial Day Weekend. The Annual River Clean Up is scheduled May 18. Town employees are volunteering their time, and the Town is volunteering trucks - the public is being asked to help by meeting at the Marina at 10:00 a.m. and clean-up the rivers and lakes until Noon. All volunteers will then be treated to a barbecue lunch. The Glacier Water Tank Project is on schedule and there have been no change orders thus far. Completion is scheduled May 17 and this new tank will double fire protection in the Estes Valley. There being no further business, Chairman Doylen adjourn the meeting at 11;20 a.m. /A n ' Â· 9 1/0.Lkb (V u..Â£,-7<4Â£ th,~ Â¥ Vickie O' Connor, CMC/AAE, Town Clerk ./.0/0/0./.LI'HING CO. RECORD OF PROCEEDINGS Community Development Committee May 2, 1996 Committee: Chairman Doylen, Trustees Barker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Museum Director Kilsdonk, Advertising Manager Marsh, Marketing Director Pickering, Clerk O'Connor Absent: Community Development Director Stamey, Special Events Director Hinze Chairman Doylen called the meeting to order in the Meeting Room located at the Stanley Park Fairgrounds at 8:02 a.m. COMMUNITY DEVELOPMENT: 1996 Advertising Report. Manager Marsh presented copies of the May 5th Insert: the primary topics are the Art Walk and Jazz Fest, Rooftop Rodeo, Western Heritage Days, Wool Market, Lakefront Arts Fest, and full summer Calendar of Events. The insert has been reduced from eight pages to 4; however, the Advertising Committee is pleased with the result--in lieu of using a full page for the cover, the cover now begins the sequence of articles. Approximately 180,000 copies are distributed in the dailies of Boulder, Longmont, Loveland, Greeley, Fort Collins, Cheyenne, and Estes Park. Staff will check on a Conoco CBS travel spot on television, featuring 4-5 travel spots throughout the country that opens with Estes Park/RMNP. Manager Marsh reported on the 1st and 4th quarter statistics on inquiries and 800 calls. The Ad. Committee focused their advertising dollars on the "open all year campaign", and the data verifies the Town is sustaining their market--3% increase above the same period in 1995. Conference Center Report. Director Pickering presented the 1996 Conference Schedule. Pursuant to the Holiday Inn remodeling project that affected conferences, staff anticipates conference statistics to be slightly under those of 1995. The Committee reviewed a customer survey that is submitted to all conferees; copies of these surveys will be included in the Committee packets from this point on. The properties themselves also receive copies of customer surveys. Bill Thomas has returned to the Holiday Inn and will manage conference center operations. Bill has gained a tremendous reputation for customer service, and President O'Connor commented on the excellent job Bill provided the Rooftop Rodeo Committee by managing the Cowboy Hospitality Tent during Rodeo Week. Director Pickering will be hiring an assistant to fill Bill's position. The National Guard Conference was at the conference center April 26-28, and staff presented a copy of their annual conference magazine which contained a photograph of the center. This brochure will travel around the state and it should help promote the conference center. This is third time this group has been in Estes Park, and they are on a 3-year return cycle. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - May 2, 1996 - Page 2 MUSEUM: John Carr, Curator, has resigned as of April 17. A search is currently underway to fill his position. "Flood! The big Thompson Flood of 1976" Exhibit opens Friday, May 3 with a free public reception from 5:00-7:00 p.m. Town Trustees and staff can view the exhibit at 4:00 p.m. The Museum and Friends of the Museum have been nominated for the El Pomar Foundation Award for Excellence by their Selection Committee. The Awards program recognizes outstanding non-profit organizations and their contributions to Colorado communities. Recipient(s) will be notified in October. A stipend is attached to the award. A grant writing workshop, "The Appealing and Appalling Proposal Process" was co-sponsored by the Museum and the Colorado-Wyoming Association of Museums. The workshop attracted 21 participants from museums, health organizations, and other non-profit organizations. The workshop was a step in meeting two goals outlined in the Museum's Strategic Plan. Upcoming events include a Marketing brainstorming session May 10 (private) with Mayor Dekker facilitating, International Museum Day May 18, Parade of the Years May 25-26, and on May 30 the "Fact and Fancy in the Life of Enos Mills" Program/book , signing by Alex Drummond. Concerning statistics, Director Kilsdonk was directed to retain a five-year history on each graph. SPECIAL EVENTS. Rooftop Rodeo Committee Report. Rooftop Rodeo Committee President Gary 0' Connor reported on the 1996 Rooftop Rodeo and Western Heritage Days, a Festival of the Old West. All six PRCA rodeos will be held in the evening (the two matinees have been replaced with evening performances) and Rodeo Week is July 9-14. Two events have been added: Wild Horse Race which is one of the first three original rodeo events, will take place at 7:00 p.m. prior to all rodeos, and the Livery Man's Race is being returned. On this race, the liveries provide their best horse and rider and race to a finish line. The race will finish in the center of the arena. In addition, the Parade has been moved to Saturday, July 13. Buckaroo Day will' be the Kickoff on July 9th and this event is geared for kids of all ages. It will take place at 10:00 a.m. in Bond Park, and all will be encouraged to dress western. Events include a Parade around Park Lane, prizes, races, face painting, and hotdogs. Western Heritage will take place Saturday and Sunday, 7/13 and 14. This is the second year for this event and confirmed acts include: Mountain Man Rendezvous, Calamity Jane, Southern Plains Indian Dancers and Singers, a quick draw artist, Cloggers, storytellers, cowboy musicians, antique ranch equipment, mustache contest, cowcamp, charros, and black pioneer exhibit. In an edition of the North Colo. Business Report (including southern Wyoming), Western Heritage was ranked 7th out of the top 25 for events in the area. Along with Western Heritage, Estes Park had two of the top seven events, the other being the Scottish Festival. Audience comments supported the positive change in the Rodeo and associated events. Administrator Klaphake noted that volunteers will be asked to assist on the Parade as overtime wages for Saturday are not authorized, similar to the Scottish Festival. Staff anticipates a significant increase in BRADFORO PUBLISHING Co. RECORD OF PROCEEDINGS Community Development Committee - May 2, 1996 - Page 3 attendance. 1996 Christmas Parade Contract. Administrator Klaphake reported that this Contract will be continued to the June meeting. Entertainment Permit/Downtown Parks. This item was presented at the April meeting, and Chairman Doylen, Dick Orleans and staff met to discuss/prepare guidelines for an Entertainment Permit. In checking with Breckenridge, Vail and Aspen, staff found that Breckenridge allows entertainers on a selected basis, they are paid to perform and tip jars are not allowed. Vail issues an entertainment permit only for designated areas, with freelancing being prohibited. They are concerned with sound amplification. Aspen is developing a new process. They formerly allowed entertainers on street corners, however, this occurrence is now unmanageable; they requested a copy of the Town's permit when it is finalized. Staff is recommending the following: 1. Applications shall be made through the Special Events Dept. 2. A person(B) assuming regponsibility for the entertainment * would: A. Complete a Park Use Application. B. Jury the entertainers and assume responsibility for their quality and character. C. Schedule the entertainers with the Special Events Dept. 14 dayâ€¢ prior to the performancâ€¢ (includes the date, starting and ending time, location and type of entertainment). The Special Events Dept. would make the final decision on the entertainers. D. If complaints are received (for any reaion), it will be the applicant'a responsibility to address them. 3. Any performance which consists of extraordinary liability will be required to furnish evidence of insurance, with the Town of Estes Park named ae additional insured. Performers such as musicians, storytellers, singers, and the like will be required to sign a waiver agreement. 4. No sale of goods or merchandise ie permitted. Expectations to the current Park Use Regulations include: 1. No amplification allowed at any performance. See Committee action below. 2. Entertainers will be required to prominently display signage stating the performance is â€¢an approved event by the Town of Estes Park." 3. Gratuities will be permitted, if passively requested. One (blanket) business license will be required by the Applicant. 4. The parks available for uge includes Bond Park, Tregent Park, Riverside Plaza and Barlow Plaza. 5. The Park Permit will be revokable at any time if deemed necessary by the Special Events Dept. or the Town. 6. The Entertainment Permit will be reviewed at the end of the season to determine whether this permit should be continued. Chairman Doylen confirmed that the Entertainment Permit is a secondary document to the Official Park Use Regulations. The permits would be issued on a first-come basis. Those items necessitating clarification include: sound--when is it too loud; discussion on hours of operation at Barlow Plaza BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - May 2, 1996 - Page 4 with owner Dick Barlow; stipulation on "passively" asking for gratuity; and stipulation that acts would not be booked in competitionwith existing large venues, i.e. Rooftop Rodeo and Scottish Festival. Dick Orleans and Bob Aiken reported that spectators enjoy the entertainment and therefore, do not object to using a tip jar. CACEP President Paul Saunders reported that the Executive Board met with Mr. Orleans, etal, and the Board is canvassing their affiliates on this proposal. President Saunders questioned if artists (caricature) had been considered and whether they would be allowed to sell their paintings. Staff commented on the Town's containment provisions in the Zoning Regulations whereby all sales are to be conducted under a permanent structure. Staff believes that if an entertainer could develop a working relationship with an adjacent merchant, they could advise the spectators that their merchandise could be purchased in that store. Stating that the Permit will be managed/negotiated by Special Events Director similar to the existing Park Use Permit, and that staff has received the committee's direction as identified as those items requiring further clarification above, the Committee formerly offered their support to the Entertainment Permit Policy. The Committee commended Director Hinze for her initiative on this project. May Events. Chairman Doylen acknowledged the work that Sally Anderson/Market Reach performs by sending Press Releases to all 70 media outlets along the front range. Duck Fest '96 takes place this weekend, and coming events include an Art Exhibit, Cowboy Poets Night, Heidi's Chronicles play performance, Big Thompson Flood Exhibit, Parade of the Years, and the opening of Trail Ridge Road. Following completion of all agenda items, the Committee adjourned to tour the restroom construction site, and inspect the Exhibit Hall relocation proposal. 4 .91.4+ Cri (2 6-h-.UÂ·t Vickie O' Connor, CMC/ME, Town Clerk BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Light and Power Committee May 9, 1996 Committee: Chairman Hix, Trustees Baudek and Pauley Attending: All Also Attending: Light & Power Director Matzke, Assistant Town Administrator Widmer, Deputy Clerk Kuehl Absent: None Chairman Hix called the meeting to order at 8:00 a.m. PLATTE RIVER POWER AUTHORITY - WHOLESALE RATE CHANGE Effective May 1, 1996, Platte River made the following changes to the wholesale rate structure: Previous Rate New Rate Demand ($/kW) 10.78 10.64 Energy ($/kW) 0.014 0.015 Also, determination of the monthly billing demand has been changed from the Town's six-month seasonal coincident peak with a 100% rachet to coincident peak demand each month in order to shift the cost of the summer and winter peaks to monthly peaks. Based on 1992-1995 billing histories, this rate change would result in a .6% average revenue reduction for Platte River and a cost reduction of .5% to Estes Park. The Town's Purchase Power Rider is available to pass on wholesale rate increases or decreases to retail rates without changes to base retail rates. Based on the impact of the wholesale rate change on the most recent 12 months of energy purchases, the wholesale rate change would have resulted in a $129,950 increase for the 12 months ending April 1996 and a $116,544 increase for the 36-month period ending April 1996. The Committee recommends the purchase power rider not be implemented at this time, but adjust operations to respond to the change in billing demand calculation and reevaluate the impact of this change in September 1996. RECORDING PRIMARY AMMETER - AUTHORIZATION TO PURCHASE Director Matzke explained that the 1996 Light & Power budget includes $5,500 for the purchase of a Metrasonics recording primary ammeter. This ammeter is portable, can be temporarily installed on high voltage lines to take readings of current loading, and can be connected to a computer to graph the readings. This equipment would supplement a recording ammeter currently used, and can be upgraded as needed to include power factor recording. Director Matzke explained power factor rates and the benefits of the requested ammeter equipment. After further discussion, the Committee recommends the purchase of a recording primary ammeter, Metrosonics Model fk-pf-1, field kit for $4,995. REPORTS Director Matzke presented the Financial Reports for March and Energy Purchases and Sales for April. Platte River Power Authority: Assistant Administrator Widmer reported that at the April Board Meeting, Platte River reviewed debt management, financial plan goals, and benchmarking. Asst. Administrator Widmer was elected Chairman of PRPA. BRADFORD Puk.HING COÂ· RECORD OF PROCEEDINGS Light & Power Committee Meeting, May 9, 1996 - Page 2 Project Updates: Director Matzke reported that the Light & Power portion of the Highway 34 widening project is in progress which includes street light conduit installation, relocation of some facilities, and temporary reconfiguration of power to some locations. The Scott Avenue Circuit Tie was completed in March. The Long Range Plan draft was presented to Staff on April 23, and the final presentation to the Board of Trustees is anticipated June 11. Director Matzke announced that a tour of the Light & Power facilities will be conducted Monday, May 13, meeting at 9:00 a.m. at the Light & Power offices. There being no further business, Chairman Hix adjourned the meeting at 8:50 a.m. lT_.- 1<_~ Tina Kuehl, Deputy Town Clerk BRADFOR[)PUBLISHINGCO. RECORD OF PROCEEDINGS Board of Adjustment May 7, 1996 Board: Acting Chairman Sager, Members Barker, Baudek, Newsom, Pauley Attending: Acting Chairman Sager, Members Barker, Baudek, Newsom Also Attending: Building Official Allman and Secretary Botic Absent: Member Pauley Acting Chairman Sager called the meeting to order at 8:02 am. MINUTES The minutes of the January 2, 1996 meeting were accepted as presented. ELECTION OF OFFICERS Al Sager and Don Pauley were nominated for Chairman. Nominations were then withdrawn. It was moved and seconded (Baudek-Barker) to postpone the election of officers until the next meeting when all acting Board Members could be present, and it passed unanimously. Chairman Sager continued to Chair the meeting. TENBROOK SUBDIVISION. LOT 1. 330 VIRGINIA DR.. BECKY AND BRETT DENNISON/APPLICANTS -- REOUEST FOR STREET AND SIDE LINE SETBACK VARIANCES. Applicant is seeking a variance from the required 25' street setback, Section 17.20.040, B.1.a., and from the required 10' side lot line setback, Section 17.20.040.B.1.b. Mr. Dennison explained that after having the variance approved in April 1995, he had p].anned to huy other property, however, this was not done and at this time is requesting approval of the variance as the previous approval has expired. He noted he has cleaned up the area as requested by the Board in 1995. Due to the irregular shape of the lot he is only able to build up and due to his family situation he would like to begin immediately. Concerns were discussed regarding the footprint of the house which will not be changed and a tree which is intruding by the roof. Mr. Dennison responded stating he has spoken with his neighbor, David Czapp, regarding the tree and they have agreed the tree, which is on the property line, will be trimmed. The addition will go as far as the chimney. Building Official Allman stated that due to the shape of this lot there is not room for an addition and there is no problem with building up. He recommended approval with the conditions that the site have additional cleaning before the issuance of a building permit and that there be a professionally stamped engineering plan. Mr. Dennison stated he has no problem with the engineering plan. He also stated that pending approval of this variance he will have the debris removed. It was moved and seconded (Newsom-Barker) the setback variances be approved for 330 Virginia Dr., Lot 1, Tenbrook Subdivision and that approval of a second level directly above the existing structure be granted, contingent upon the following, and it passed unanimously: 1) Submission of a professionally stamped engineering plan; 2) Staff approval of the site cleanup prior to the issuance of a building permit. BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Board of Adjustment Page 2 May 7, 1996 1740 S. ST. VRAIN AVENUE. ROBERT AND ROBIN YOUNG /APPLICANTS-- REOUEST FOR SETBACK VARIANCE TO ALLOW A BEDROOM ADDITION 11' 6" FROM THE SIDE PROPERTY LINE. RATHER THAN 25' FROM PROPERTY LINE. Building Official Allman presented a photo for the Board to view. Allman reported his findings: 1. The subject property is zoned R-M Multiple Family. 2. Minimum side setback is 10' in the R-M District and 25' when the side line abuts an E-Estate District. 3. This is a level building site, location of the proposed bedroom will not result in a sight obstruction, as it will line up with the existing garage. 4. Existing zoning in the area is R-S Residential to the west, R- M to the east, R-M Residential to the north and County EL Estate to the south. He also noted that similar requests have come before the Board and they have been denied. The Town attempts to honor the county zoning. Staff recommended denial of the setback variance to allow a bedroom 11'6" from the side property line. Two Board members noted they have seen a "for sale" sign on this property. Allman was not aware of this, however, noted that no written comments have been received; however, one phone call was received to clarify information and the adjacent owner/caller had no objection. Allman also noted that Mr. and Mrs. Young may want to convert this structure into a duplex at a later time, however, the issue before the Board at this time is the bedroom. He noted this is not a hardship, a bedroom could be added to the existing structure without a variance. It was moved and seconded (Baudek-Newsom) that the request for a 11'6" setback from the side property line be denied as there are other locations on the lot which would not require a variance, and it passed unanimously. There being no further business, Acting Chairman Sager adjourned the meeting at 8:28 am. Roxanne S. Batic, Recording Secretary â€¢â€¢Al,0.0 pul...ING cO. RECORD OF PROCEEDINGS Public Works Committee April 26, 1996 Committee: Chairman Doylen, Trustees BarKer and Hix Attending: All Also Attending: Administrator Klaphake, Public Works Director Linnane, Clerk o'connor, construction Manager Sievers, Street Foreman Johnson, GIS System Analyst Kraft, Fleet Manager Shanafelt Absent: None Chairman Doylen called the meeting to order at 9: 0 a.m. ELKHORN AVENUE CURB AND GUTTER - REQUEST APPROVAL TO PROCEED WITH CONSTRUCTION. <7~. ~, To maintain an expedient work schedule prior to the Elkhorn Avenue repaving in May, earlier this month staff received approval from Committee Chairman Doylen to immediately begin the curb, gutter-and concrete pan repairs and replacement. The project was concurrently bid with an EPURA project which has overlapping scope and location. The 1996 budget contains $25,000 for the Townss portion of the project. Bids were received April 8, with G. L. Hoff being the low bidder. The bid for the Public Works portion was $14,904.78. Staff issued a purchase order for the project and are proposing to increase the unit quantities up to, but not exceeding, the budget of $25,000 to produce the maximum amount of repairs on Elkhorn prior to its repaving by CDOT. The Committee recommends approval (retroactive) on the aforestated work on Elkhorn Avenue, for $14,904.78, authorizing staff to increase the unit quantities up to, but not exceeding, 025,000. STREET SLURRY SEAL PROJECT - AWARD CONTRACT. I,A.a- street improvements and he requested a portion for slurry seal. In Manager Sievers reported that the 1996 Budget contains $200,000 for the past, the street improvement project consisted of overlaying asphalt. In an effort to improve this system, staff researched slurry seal. This seal is 1/4" thick, provides water proofing, protects the asphalt from ultra violet rays, and helps prevent deterioration. In 1995, Quality Resurfacing was the low bidder, and staff desires to add-on to the existing contract by increasing the quantity of their contract by 55,000 sq. yds. This will reflect a $50,000 expenditure from the 1996 Budget. Quality Resurfacing is still under contract for the 1995 job and both the 1995 and 1996 projects will be completed by June 27tht. Staff reviewed the list of proposed streets to receive the slurry seal application; installation will cover approximately 24 additional streets. Staff anticipates returning to the Committee in August for approval to proceed with expenditure on the remainder of the project for regular asphalt paving scheduled in September. The Committee recommends approval of the request to expend $50,000 for the Street Slurry Seal Project. â€¢~ADFOROPU,LISMINGCO. RECORD OF PROCEEDINGS Public Works Committee - April 26, 199G - Page 3 Kifll*di&~- with affected personnel, staff believes it-li**IPS~ best to irisvilla- network pc that would comm~ni.B"'0Mdith most department phrsodile*4~ter, L&P, Muni. Bl.-dk,~Mowever, a network pc was not budgeted iIi-~ait. It is-$0â‚¬rmated that the network hardware and softwar would-~n $10,000 and $17,000Â· shawn Kra ft, the Town'b#i-Computer *B#,;Â§~, briefed the Committee on network sye&~their flexibility, 1Â»enpion capabilities, improved --1Â»*/Flace, reduction of duplicatiFI"*1~ purchasing softwaKa,and the ability to go "on line" immediatel~~sed upon the-/ficiencies reported on above, the Committee directiallUff to .//icit prices and return to the Committee with cost detaili7~ -P WATER PROJECO-CHANGE' ORDERS - REOUEST APPROVAL. l A.3 Director LiAndne presented change order estimated as prepared by RMC for the following Projects: 1. Interconnection of Summit Dr. and Highway 34 - Change order to facilitate the actual location of the existing 8" water line - $715.00:t. 2. Hillside Ln. - the Town requested BTC Const. excavate an existing service line to allow the new 12" water line - $480.00*. 3. Pine Lane and Portion of Grand Estates Dr. - the water line at both locations had to be relocated into the asphalt portion of the roadway due to interference with the new natural gas line - $22,860*. 4. The Town requested BTC Const. mobilize another pipeline excavation crew to expedite the construction schedule - $2,500.002. Cost of all four items above will be shared with CDOT (42%), thus the Town will pay $15,400* and CDOT will pay $11,150*. As the projects are well within budget, the Committee recommends approval of all four change orders for the estimated amount of $26,550. PFIC SIGNS - REQUEST BY CITIZEN TO REVIEW/AMEND. sally erson, citizen, submitted two traffic sign requests: (1) change existing "yield" sign to a ~stop* sign at th intersectio Spruce and Big Horn Drives. Staff confirmed this site is n y a blind corner for on-coming traffic to site distance, ste ss, and trees. Director Linnane r ewed the Manual on Uniform Tra c Control Devices (MUTCD), irmed that the restricted site dis es could warrant a sign. Street Foreman Johnson will inspe e area to det ne whether or not the trees could be trimmed. erty o are to be contacted prior to any trimming. The Co tt â€¢lieves the request is warranted, and staff was directe proceed. (2) install a "continuous lane" sign for thos urn right off Riverside Dr. onto Elkhorn Ave., going eas Staff a ed that a "continuous lane" sign is illegal and t a similar si which is legal, is an "added lane" inte anal symbol sign Â·( W4-3). Staff referred to the Manu , and does not believe this is warranted due to the inters ion's existing "right turn on gr " sign with the right turn and green traffic signal being contr tory to the request dded lane sign. Summer installation of the ards and stri ' g will assist traffic in the turning lane, and ased upon ic safety and liability issues, the Committee this request be ied. ...O.0.03 Pu.....10 co. RECORD OF PROCEEDINGS Public Works Committee - April 26, 1996 - Page 4 REOUEST APPROVAL OF SCOPE OF SERVICES. LAKE ESTES HIKE/BIKE TRAIL - PRESENTATION OF "CAUSEWAY" PORTION AND Director Linnane briefed the Committee on the former grant application process utilized in obtaining State/Federal funding for the, recently completed Lake Estes Hike/Bike Trail. Staff was contacted in late February 1996 by Elaine Spencer/Larimer County Engineer and Jeff Manual/CDOT Engineer, who reported that funding for enhancement projects in the amount of $162,500 was recently made available (Weld County canceled their project). The Lake Estes Causeway Trail was initiated, and an application was filed. The Causeway Trail begins at the fisherman parking area west of the causeway, along the north side, and ends/blends by transitioning into Mall Road. A Master Plan of the entire lake, prepared in- house, was displayed. The plan includes the aforementioned 10'- wide concrete walkway which is 10'* lower than the highway, along the causeway, a bridge across the Big Thompson, downstream of the Dam, and a trail through the Power Plant property. RMC prepared a survey and' quantity estimates of $380,672, not including the cost for design and construction management ($44,760). The total project is estimated at $425,000; federal funding would be approximately $162,500. Staff was informed by Will Tully of the Bureau of Reclamation, that a formal environmental assessment will not be required for this phase, thus a permit could possibly be issued within six weeks and the project could begin as early as September 1. Staff advised that construction could possibly begin as late as December 1, 1996. Staff reported on the,funding approval process which requires a recommendation from the Upper Front Range Transportation Committee (UFRTC). Members of this Committee verbally advised Town staff that they would recommend the project via a May UFRTC meeting, with a recommendation letter to follow. Administrator Klaphake reported on the Larimer County Open Space sales tax revenues which are calculated based upon population or sales tax generation--each city will receive the higher of the two. The Town's actual return for January was $9,286.87, and staff is estimating revenues as high as $200,000 for the year. These revenues are to be utilized only for trails and open space, thus the Causeway Trail would be eligible. The 8-year appropriation could be shared between trails and open space. Staff is suggesting the Town leverage the Open Space revenues for grants, such as ISTEA. RMC submitted a design, coordination, and construction management scope of services for $44,760 which includes a bridge design which can be deleted depending upon funding. Staff confirmed that Light and Power will install conduit in the concrete walkway that should not restrict the BOR in accessing their plant or dam sites. RMC and the Town have talked to WAPA and they have no objection to the project. WAPA and staff will meet at the site on May 1 to finalize the previously-mentioned discussion. The Committee commended staff for their effort on this project, recommends staff be authorized to use the aforestated sales tax revenues a. a match with ISTEA funding, and also recommends accepting the Scope of Services submitted by RMC in the amount of $44.760. Staff also praised Larimer County Engineer Spencer and CDOT Representative Manual for notifying~ the Town on the availability of State/Federal funds. ihclze. The Committee-revigwed the _Citizen -SerÂ¥Ee Response and Water Reports for March. _.._>0-=ZE Dinector Linnane briefed the Committee on the Hwy. 34/Hwy. -*- â€¢â€¢Aoâ€¢Oâ€¢opu~,-,SM,NIC.. RECORD OF PROCEEDINGS Public Works Committee - April 26, 1996 - Page 2 gRZET VEHICLES - AUTHORIZATION TO PURCE.1, fil /.6-1. Trustee Hix declared a conflict of interest, and stated he would i< not participate in discussion nor recommendation. if' The 1996 Budget includes $89,300 for a new street sweeper. Street Foreman Johnson reported that the Street Dept. has one new vacuum sweeper and one old mechanical sweeper, and that staff is proposing to replace the existing mechanical sweeper with an Elgin Pelican Street Sweeper. Roy gave the Committee an overview of the street sweeping operation (amount of man hours, miles of streets, and material reclaimed for 1995), and Compared the mechanical V. the vacuum-style sweeper. A committee was established to judge the equipment that would best meet the Departmentâ€¢s needs, and the aforestated Elgin was recommended. This is due in part to the Department already owning a vacuum sweeper. Director Linnane reported that the cost of the sweeper, minus $4,500 trade-in, is $82,535 and that the sweeper would be leased and amortized over five years. The leasing price over five years is $19,394.07. Financing bids were obtained, with The Estes Park Bank offering an interest rate of 5.625%. Following discussion, the Committee recommends staff be authorized to purchase thâ€¢ Elgin pelican Street Sweepir, accepting the lease/purchase bid from The Est.. park Bank for payments of $19,394.07/Year for five Yâ€¢ari. /TREET DEPARTMENT VEHICLES - AUTHORIZATION TO_JURCHABEÂ· 1.8.1 Director Linnane reported that a multi-passenger vehicle (budgeted at $25,000) is being requested to replace a standard pickup truck. The multi-passenger vehicle would be utilized in snow removal as well as transporting employees. The trade-in value of the pickup truck is $3,000, and staff believes the truck is worth at least $7,000 and that it would be most beneficial to retain the truck and purchase a new vehicle outright. Staff reviewed the 2% local discount policy, and following discussion, the Committee recommends staff bi authorized to purchase a Ford Bronco, accepting the bid price of *20,562.17 submitted by Rains Motor Co., retaining the existing pickup truck in the fleet. The local 2% discount policy results in Rains being the low bidder. Administrator Klaphake directed staff to select an unobtrusive color for this and all Town vehicles. 9 HAMMOND, CLARK AND WHITE Law Ofices Lynn A. Hammond Bank One Building, Suite 418 Roger E. Clark 200 East Seventh Street Telephone: (970) 667-1023 Gregory A. White Loveland, Colorado 80537 Fax: (970) 669-9380 April 30, 1996 Chief Randy Repola Estes Park Police Department P.O. Box 1287 Estes Park, CO 80517 Dear Randy: Enclosed please find an Ordinance repealing - Section 10.04.020(c) of the Municipal Code. The Town already had a separate section on overtime parking. That is Section 10.20.010 of the Municipal Code. Since this has a $5.00 fine limitation, it complies with the Town Board's directive. Therefore, we only need to repeal the subsection repealed in the Ordinance. It will also be necessary to attach the appropriate schedules to the Model Traffic Code for the timed lots and provide the proper signage. If you need anything fur'the~, please do not hesitate to give me a call. reAY truly yours, / i /4 1 0--0Â« ~ Gre~ry A. White GAW:jc Enclosure J, 11/0 ORDINANCE NO AN ORDINANCE DELETING SECTION 10.04.020(c) OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK CONCERNING OVERTIME PARKING FINES WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado, has determined that it is in the best interests of the Town to repeal Section 10.04.020(c) of the Municipal Code of the Town of Estes Park, the same concerning fines for overtime parking. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO. Section 1. Section 10.04.020(c) of the Municipal Code is hereby repealed. Section 2. The adoption of this Ordinance is hereby declared to be an emergency in order to have in effect a fine schedule for overtime parking for the summer season, and; WHEREAS, it is the opinion of the Board of Trustees that an emergency exists and this Ordinance shall take effect and be enforced immediately after its passage, adoption and signature by the Mayor. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS DAY OF , 1996. TOWN OF ESTES PARK BY: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 1996, and published in a newspaper of general circulation in the Town of Estes Park, Colorado on the day of 1996. Town Clerk BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission - July 18, 1995 - Page 4 27 SUBDIVISIONS. 3/18-Amended Plat of Lot 1. Stanley.Heedeâ€¢rs-ReetrIE,r:-TE;7;7of Estes Park/Applicant--*etriTigGpon the Applicant's request, it was movla-aed-liconded (Brown/Thomas) the Amended Plat be qphi~G-d to August 15, 1995, and it passed unanimously. 3 A. 9Â·.1. Amended Plat of Lot 2. James Subdivision. Tad & Dean Wariner/Applicant. This request is to divide one existing five acre lot into two lots. The lots would utilize a shared access. Representative Van Horn confirmed that the Applicant is aware that this proposal will eliminate the bed and breakfast and maintenance of horses uses previously approved on this site. Director Stamey reviewed the staff report, which included a comment requesting a building envelope be identified to ensure development does not require significant cut and fill and would be in compliance with setback requirements. As there were no comments from the audience, it was moved and seconded (Thomas/Burgess) the Amended Plat of Lot 2, James Subdivision be favorably recommended to the Board of Trustees contingent upon the following, and it passed unanimously: 1. Plat information. 2. Confirmation of utility service 3. Both lots be connected to UTSD and Town water. 4. Add access maintenance agreement note. 5. The bed and breakfast and horse maintenance uses are eliminated with approval of this amended plat. 6. The building envelope be identified on the plat. 7. Owner to submit proof that the land is included in the Northern Colorado Water Conservancy District. 8. Delete the boundary adjustment statement on the plat. 9. Acquire a CDOT Access Permit. 00-3.C. Amended Plat of Lots 8 and 9. Arapaho Meadows, Phase-,Pf 14Â·ary Ann Kundtz/Applicant. This submittal is the..00â‚¬cond requkskto adjust the interior lot line between/ENese two lots. IrPÂ·3456, Arapaho Meadows was approved a$.allanned Unit Development.-exibility in lot size was-diowed under this process due to setting aside 30% open *pef62. The original Lot 9 was 0.71 Acres, and-'this request,Ades not increase density. Applicant' s RepresentatiÂ»eN V.,Frz-Horn confirmed that the Applicant had no objection ._bd<staff' s recommendations. There were no commer*e'lfrom the audiense-, and it was moved and seconded (BurgesÂ»fohl) the Amended Plabff Lots SA and 9A, Arapaho Meadows'Bubdivision, Phase I be favoba~ly recommended to the Town,Bfard contingent upon the following, -aqt...~ passed unanimgwfy: ~ 1. Graphically clarify non-build area on Lot 2\\ 2. Add dimension and label utility easement. BRADFoll PUaLISHING CO. RECORD OF PROCEEDINGS Planning Commission, October 17, 1995 - Page 2 3.8.CO -3-.17 Amended Plat. Lots 7. 8. 25 and a Portion of Lot 24. Block 10. Town of Estes Park (Lewiston Condos). Rex Miller. Agglicant. This subdivision combines portions of three lots into one and corrects an illegal subdivision for Lot 7B. Applicant's Representative Bill Van Horn referred to the Staff recommendations and noted the action taken. Director Stamey added that a utility easement for the water main extension running east to west across Lot 7B must be provided as well as a drainage easement along the east lot line of Lot 8A. Attorney White noted that an adjustment at the northern lot line on Lot 7B has resulted in additional property being granted to the Lewiston Homeowners Association. Curtis Sears, attorney for the Association, verified that the Association would accept this land. Following discussion, it was moved and seconded (Burgess-Brown) the Amended Plat, Lots 7, 8, 25 and a portion of Lot 24, Block 10, Town of Estes Park (Lewiston Condos) be favorably recommendation to the Board of Trustees subject to the following, and it passed unanimously: 1. Show the deletion of building D and the garage, the street name change to Spruce Dr, and monumentation on the plat. 2. Delete "public" access easement from the dedication - statement. 3. Add driveway maintenance note. 4. Add drainage and water line easements. 5. Add note regarding drainage maintenance by owner. 6. Hold in escrow the access easement document and reception number for Lots 7B and 8A pending approval of the plat. 7. Provide a utility easement for the water main extension running east to west across Lot 7B. 8. Provide a drainage easement along the east lot line. 1 4 1 , Â·2::m Svecial Review #95-4. Lots 7. 8. 25 and a Portion of Lot 4~. O. 24. Block 10. Town of Estes Park (Leviston Townhomes). The Applicant is proposing thirteen condaminium dwelling units with attached garages in five single story buildings, and two buildings with walkout lower levels (â€¢c" Buildings), as follows: 4 Duplex Buildings 1 Triplex Building 2 Single Unit Buildings The project is to be developed in a single phase to be completed in three years. This development proposal has obtained unit type and setback variance from the Board of Adjustment. Bill Van Horn, Applicant's representative, noted that this proposal was previously submitted and that the previous Planning Commission items have been addressed. Waterline extension construction drawings will be presented to staff for their approval. Director Stamey noted that the Public Works Dept. has not yet received the drainage plan and details for the swale. Van Horn confirmed that waterline drawings will be submitted/approved prior to Town Board consideration. The Applicant is requesting they be allowed to escrow the access easement and that all associated documents ~ be recorded simultaneously following Town Board approval. Staff confirmed that the size of the water main extension is to be 6". Planner Joseph reviewed the major points of the staff report: the Applicant needs to meet with the Light & Power Dept. concerning overhead utilities and such information to be reflected on the final development plan; staff received - a number of sections illustrating site grading and building pads. An existing drainage culvert, which has historically negatively impacted the adj acent land owner needs to be cleaned and maintained. Discussion followed concerning the measurement ofÂ·finish grade around Building "C", and staff confirmed that judgement is involved in interpreting the ordinance; however, staff has determined there is no easy solution to lowering the height of the units. Van Horn commented that the average height of the building is measured from finished grade, and the wall is not a part of building, it is a landscaping element. The wall will be most visible from the south, and Van Horn indicated that the wall is not intended to dominate the area. Further discussion followed concerning the building height, finished ' grade, interpretation of a visual element, landscaping can be placed between the wall and building for screening, the negative aesthetic impact of the use of pillars, construction materials for the wall which includes a stone veneer matched as closely as possible to the existing rock wall, and an additional concern that the note on the plan be changed from 24" caliper Aspen to 24" diameter Aspen. van Horn confirmed this last item will be corrected on the plat. There were no comments from the audience. It was moved and seconded (Pohl/A. Hix} Special Review #95-4 for Lots 7. 8, 25 and a Portion of Lot 24, Block 10, Town of Estes Park be favorably recommended to the Board of Trustees contingent upon the following, and it passed unanimously: 1. Provide access easement document. 2. Extend a 6" water main to the site and install fire hydrant per Fire Chief. A water main construction plan be provided prior to Town Board review. 3. Show existing overhead electric and planned underground electric, and provide an easement on the subdivision plat, as required. 4. Provide drainage report and details of all drainage facilities. 5. Clean existing driveway culvert and improve outlet. 6. The property to be included in the NCWCD. Commissioner Brown suggested that due to numerous discussions concerning building height, that staff look at clarifying the regulatians. May 3, 1996 MEMORANDUM TO: Mayor Dekker Board of Trustees FROM: Vickie O'Connor, Town Clerk SUBJECT: Rezoning Request - 1st Resub., Buenna Vista Terrace Subdivision Gerald Mayo submitted the following petitions for rezoning of the aforementioned subdivision from R-1 to E-Estate: Richard & Marilyn Siebenaler, Lot 1 John Ramey, Lot 4 Virginia Lyne & Ginger Harris, Lot 7B & N. 3' of Lot 8B David Zelmer & Sharon Ellen, Lots 8B & 9B Glen & Thelma McKee, Lot 12B Harold & Mary Hogness, Lot 13B Gene & Grace Ludlum, Lots 15B & 16B Julia M. Lamy, Lots 16, 17, 18, & 49 Richard & Mary Lou Smith, Lot 36 Peter & Maureen Marsh, Lot 40 Justus Drake, Lot 41 Betty Speed, Lot 43 Gerald & Suzanne Mayo, Lots 45, 46, 47, & 48 Nineteen petitioners (property owners), representing 21 lots in the subdivision. A subdivision map is attached. ' e .. . . ./1 ...... I , V . 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DI;*9 of 1- 1.,10.;â€¢9 ce,c,io:d Iâ€¢â€¢4â€¢. .11 .1,-,e. 1.-1,. Towâ€¢ 01 Est.â€¢ ke Soâ€¢me-: 4,0,1. C to Four (41, bot, inclus lois, ..ith :riotÂ¢ 9. 1.1104: 0/ .0.4. .. 0 10. ... RESOLUTION BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-107(1)(g), C.R.S., hereby states its intention to annex the area described herein. The Board of Trustees finds and determines that the Petition filed with the Town requesting annexation of the area described herein is in substantial compliance with Section 31-12-107(1)(g), C.R.S. The Board of Trustees further finds and determines that the Petition is signed by persons comprising one hundred percent (100%) of the landowners in the area proposed to be annexed and owning one hundred percent (100%) of the area, excluding public streets, and alleys and any land owned by the annexing municipality. Such area, if annexed, will be known as "THE RESERVE ADDITION" to the Town of Estes Park, Colorado. Such area is described as follows: Property located in the E % of Section 19, T5N, R72W of the 6th P.M., Larimer County, Colorado, more particularly described as follows: Beginning at the E % corner of Section 19, T5N, R72W of the 6th P.M., Larimer County, Colorado; thence S01Â°08'00" W along the east line of the SE % of said Section 19, a distance of 268.32' to the NE corner of Storer Ranch Addition to the Town of Estes Park; thence N89Â°11'00" W along the north line of Storer Ranch Addition, a distance of 1078.85'; thence S20Â°21'00" W along the westerly line of Storer Ranch Addition, a distance of 964.04' to a point on the northerly right-of-way of U.S. Highway 34; thence N69Â°39'00" W along said right-of-way, a distance of 215.00'; thence 1047.20' along the arc of a curve to the left, radius = 1969.900, chord bearing = N84Â°52'47" W 1034.91' to a point on the west line of the East i of said Section 19; thence leaving said right-of-way N01Â°19'30" E along the west line of the East & of said Section 19, a distance of 2361.53' to the CN 1/16 corner of said Section 19; thence S88Â°56'00" E along the north line of the S % of the NE % of said Section 19, a distance of 2635.28' to the N 1/16 corner of said Section 19; thence S01Â°37'00'L W -Along the east line of the NE i of said Section 19, a diktaribe of 1321.53' to the POINT OF BEGINNING, containing 121.63 acres. IT IS FURTHER RESOLVED, that in accordance with Section 31-12- 108, C.R.S., a public hearing shall be held on June 25, 1996, at 7:30 P.M., in the Municipal Building, located at 170 MacGregor Ave., Estes Park, Colorado, for the purpose of determining if the proposed annexation complies with the applicable provisions of Section 31-12-104 and 31-12-105, C.R.S. IT IS FURTHER RESOLVED, that the Town Clerk shall give notice of the hearing as provided in Section 31-12-108(2), C.R.S. IT IS FURTHER RESOLVED, that the plat of The Reserve Addition be referred to the Planning Commission to begin the necessary procedures to make the property subject to the zoning ordinances of the Town. DATED this day of , 1996. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk May 9, 1996 MEMORANDUM TO: Mayor Dekker Board of Trustees Administrator Klaphake FROM: Vickie O'Connor Â»-O SUBJECT: Longhorn Liquor Mart Liquor License The former owners of the Liquor Mart did not sell their business, and their license expired April 19, 1996. They did not desire to assist in the transfer of the .license; therefore, Diane Rambeau was required to file for a New Liquor Store License. June, 1993 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE MAYOR. The next order of business will be the public hearing on the application of Diane Rambeau dba LONGHORN LIOUOR MART for a New Hotel & Restaurant Tavern Beer & Wine 3.2% Retail Beer Liquor-Licensed Drug Store Club X Retail Liquor Store license located at 1640 Big Thompson Ave. TOWN ATTORNEY. The application was filed April 9, 1996 and, at a meeting of the Board of Trustees on April 23, 1996 the public hearing thereon was set at 7:30 P.M. on Tuesday Mav 14, 19 96 , and the neighborhood boundaries for the purpose of this application and hearing were established to be 4.12 miles. This public hearing will be conducted in the following manner: The applicant will be allowed to state his case and present any evidence he wishes to support his application. The opponents will then be given an opportunity to state their case and present any evidence in opposition to the application. The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. The opponents will be allowed a rebuttal which may only rebut 1 the evidence of the applicants. No new evidence may be offered. The Board of Trustees may ask any questions of any person speaking at any time during the course of this hearing. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. TOWN ATTORNEY will present the application and confirm receipt of the following: x Receipt of all necessary fees and hearing costs. The applicant is filing as an: x An individual. A Partnership. A Corporation. X The property is zoned C-D Commercial Downtown ~ or x C-0 Commercial Outlying, which allows this type of business as a permitted use. X The notice of hearing was published on Mav 3. 1996 Â· X The premisies was posted on May 3, 1996 2 X There is a police report with regard to the investigation of the applicant. (There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request.) The Town Attorney asks whether any of the Trustees have any questions regarding the application. Mayor Applicant please present your evidence. Ask the Town Clerk whether any communications have been received in regard to the application. The Town Clerk reads all communication. Ask the Board if there are any further questions. Indicate that all evidence presented will be accepted as part of the record. Ask the Board if they have any further comments. MAYOR. Declare the public hearing closed. SUGGESTED MOTION: Finding. The Board of Trustees finds that the reasonable 3 requirements of the neighborhood are/are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this liquor license. - Motion. Based upon the above f indings, I move that this license be granted/denied. 4 4, ~ TOWN OF ESTES PARK Police Department Pr"*27=E 9&,480... 1~713- 574-~~ f,.) 444.iÂ®(1<>757 -" .Ae-ifi - 1â‚¬a /:3971 April 16, 1996 Vickie O'Connor, Town Clerk Town of Estes Park Estes Park, CO 80517 RE: Longhorn Liquor Mart Retail Liquor Store Rambeau, Diane L. Ms. O'Connor: A records check based upon the names and dates of birth of the above named individual(s) has been made. There have been no convictions, nor are there any wants or warrants against them. Therefore, based upon the information received, I would recommend approval of the license for the Longhorn Liquor Mart. Sincerely, 4/4 *oL Randylitepola Chief of Police RR/psa (970) 586-4465 â€¢ RO. BOX 1287 â€¢ ESTES PARK, CO 80517 â€¢ FAX (970) 586-4496 DR 8404 (02/94) COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION 1375 SHERMAN STREET DENVER CO 80261 COLORADO LIQUOR OR 3.2 % FERMENTED MALT BEVERAGE LICENSE APPLICATION 1. Applicant is a . Date file*with,Local Authority m Corporation (Attach DR 8177) GFIGidual (Attach DR 84044) 9996 F.E.I.N. El Partnership (Attach DR 8441) U Limited Liability Company (Attach DR 8405) 1 a. Name of Applicant(s) If partnership, list partners' names (at least two); if corporation, name of corporation Social Security No. bi W Â£ L, Reâ€¢#46 J.Au 3Â¥S--39 -frst 2. Trade Name of Establishment (DBA) State Sales Tax No. Business Telephone Gus nog- 6 Q Uo 41 ttp~62Â£-, 3~~ 5-%4- 2<& b 3. Address of Premises (specify exact location of premises) /690 /6, *1 -ri#-M pse,u City County 29:rEL PACK, (L L-42/ME,L SE Â£0 gestl ZIP Code 4. Mailing Address (Number and Street) (2!y or Town A St,lf ZIP Code f o Ac ats- 4 *.s/-247**14 CUD 51) sri 7 5. If the premises currently have a liquor or beer license, you MUST answer the following question: Present Trade Name of That 5stablishment (DBA) Present State License No. Present Type of License Present Expiration Date l-6 Nq H. 60 L1 Quo 4 4:19-4 6 6. Is the adplicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockhold- Yes No ers or directors if a corporation) or manager under the age of twenty-one years? m E--- 7. Has the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockhold- ers or directors if a corporation) or manager ever; (a) been denied an alcoholic beverage license? m E-- (b) had an alcoholic beverage license suspended or revoked? O 9- (c) had interest in another entity that had an alcoholic beverage license suspended or revoked? 0 g-- If you answered yes to 7a, b or c, explain in detail on a separate sheet. 8. Has a liquor license for the premises to be licensed been refused within the preceding two years? If "yes," explain in detail. Elg--- 8a. Has a 3.2 beer license for the premises to be licensed been refused within the preceding one year? If 'yes; explain in detail. 00 9. Are the premises to be licensed within 500 feet of any public or parochial school, or the principal campus of any college, university or ID @@.-0- seminary? 10. Has a liquor or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any current financial interest in said business including any loans to or from a ricensee. CO/ou,NEA hotÂ¥ +tr,J biLWL /w 64 ue,t mr-/98 4 11. Does the Applicant, as listed on line 1 a of this application, have legal possession of the premises for at least 1 year from the date that 213 this license will be issued by virtue of ownership or under a lease? (If yes, attach a signed copy of deed or lease.) U Ownership Qi'~ease Â£ Other (Explain in Detail) a. If leased, list name of landlord and tenant, and date of expiration, EXACTLY as they appear on the lease: Landlord Teriant =Â»*f 4Â£ Lâ‚¬* B 014,8-ut 20Â¥AS 4/ANâ‚¬. 2-Ary\884*L Attach a diagram of the area to be licensed (including dimensions) which shows the bars, walls, panitions, entrances, exits and what each room shall be utilized for in this business. This diagram should be no larger than 8 1/2" X 11 : (Doesnt have to be to scale) 12. Who has (including persons, firms, partnerships, corporations, limited liability companies) or will loan or give money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business. Attach a separate sheet if necessary. NAME ADDRESS INTEREST AMEACA.1 249.L 9-r- Coupu S :t 8214 +14&Â¢ b/Â£71< 62Â£Â£,Â£4 20 82/A Attach copies of all notes and security instruments, and any wntten agreement or details of any oral agreement, by which any person (including partnerships, corporations, limited liability companies, etc) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. 13. Optional Premises or Hotel and Restaurant Licenses with Optional Premises All Optional Premises applicants must attach a copy of the local ordinance or resolution authorizing the issuance of Optional Premises licenses. Number of separate Optional Premises areas rerviesteri DR 8404 (2/94) Page 2 14. Liquor Licensed Drug Store applicants, answer the following: Yes No (a) Does the applicant for a Liquor Licensed Drug Store have a license issued by the Colorado Board of Pharmacy? COPY MUST BE ATTACHED. El El 15. Club Liquor License applicants answer the following and attach DR 8177: (a) Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athletic purpose and not for pecuniary gain? 00 (b) Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is operated solely for the object of a patriotic or fraternal organization or society, but not for pecuniary gain? D El (c) How long has the club been incorporated? (d) How long has applicant occupied the premises (Three years required) to be licensed as a club? 16. Colorado Manufacturer, Wholesaler or Umited Winery applicants, answer the following: (a) Will the applicant store or sell alcoholic beverages at more than one location in Colorado? If "yes," provide the address of each location and explain the activity to be conducted at each location (e.g., warehouse, salesroom, etc.) -- (Attach DR 8438 for each location) O tek (b) If applicant is a wholesaler, does or did any owner, partner, shareholder, director, officer, member or manager have any direct or indirect financial interest in a wholesaler, retailer, manufacturer or importer already licensed by the State of Colorado to sell malt, vinous or spirituous liquor? If yes, attach explanatign in detail. Ch ~dwALb W' HUS&8â€¢Jh er[] Co"Â·1 Hl-Q be,0,-fe L,Ques: :ts-111 VMEAL,Glo FAâ€¢,1 /99-5--/9#4Â· (c) Does the applicant have a valid Federal Basic Permit or Brewers Notice? If "yes," attach a copy; if "no," explain whether one has been applied for. m El 17. Nonresident Manufacturer (3.2% beer or malt liquor) or Importer (3.2% beer, malt, vinous or spirituous liquor) applicants, answer the following: (a) To what Colorado licensed wholesaler do you intend to ship your merchandise? (b) Does or did any owner, partner, shareholder, director, officer, member or manager have any direct or indirect financial interest in a wholesaler, retailer, manufacturer or importer already licensed by the State of Colorado to sell malt, vinous or spirituous liquor? If yes, attach explanation in detail. 00 (c) Does the applicant have a valid Federal Basic Permit or Brewers Notice? If "yes," attach a copy; if "no; explain in detail. 0 Il (d) Are you the primary source of supply in the U.S.? If "no," explain. 00 (e) Are all your products registered in Colorado? If "no," attach DR 8440 and register Â·-aid products. 00 18. Name of Manager (If this is an application for a Hotel and Restaurant License, the manager must also submit a Manager Registration Form Date of Birth (DR 8367) and Individual History Record (DR 8404-1). ' '..'' I I <5 1 f 'V pÂ«. 331 3 OATH OFAPPLICANT' , , I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best of my knowledge. Authorized Signature Title Date 3-14-96 REPORT AND APPROVACOF LOCAL LICENSING AUTHORITY V â‚¬ Al. , ~ 3 .19 A ..4, - . 1 2. .lAi . '' .f V . I '(M,nufacturers, nonresid~nt manufacturers, importers; wholesalers, limited wineries, andpublic transponation lidnsees, K i ' 4 - 02 +Uâ‚¬ disrega0 the section below.) #â€¢,Â·Â·"Â· 4 4 Â·k Is this application for a: u New License [0'Transfer of Ownership U Other (specify) Each person required to file DR 8404-1: Yes No Has been fingerprinted 0 El Background, NCIC and CCIC checked 00 The liquor licensed premises is ready for occupancy and has been inspected by the Local Licensing Authority. 00 If "no," the building will be completed and ready for inspection by (date) The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do report that such license, if granted, will meet the reasonable requirements of the neighborhood and the desires of the inhabitants, and will comply with the provisions of Title 12, Article 46 or 47, C.R.S. THEREFORE, THIS APPLICATION IS APPROVED. Local Licensing Authority lor El TOWN, CITY E COUNTY Signature Title Date Signature (attest) Title Date If premises are located within a town or city, the above approval should be signed by the mayor and clerk, if in a county, then by the chairman of the board of county commissioners and the clerk to the board. If, by ordinance or otherwise, the local licensing authority is some other official, then such approval should be given by such official. . DR 8439 (12/91) Colorado Department of Revenue APPLICATION FOR A Liquor Enforcement Division 1375 Sherman Street Denver, CO 80261 SPECIAL EVENTS PERMIT (303) 866-3741 Â· APPLICATION MUST FIRST BE SUBMITTED TO THE LOCAL LICENSING AUTHORITY (CITY OR COUNTY) AT LEAST THIRTY (30) DAYS PRIOR TO THE EVENT. LIQUOR PERMIT ACCT. NO. Â· PREMISES MUST BE POSTED AT LEAST TEN (10) DAYS BEFORE A HEARING CAN BE HELD. Â· APPROVED APPLICATION MUST BE RECEIVED BY THE LIQUOR EN- DO NOT WRITE IN THIS SPACE FORCEMENT DIVISION AT LEAST TEN (10) DAYS PRIOR TO THE EVENT. Â· Print or typewrite in BLACK INK. LIABILITY INFORMATION Attach diagram (81/2- x 11" maximum) showing where liquor will be served and COUNTY CITY INDUSTRY TYPE LIABILITY DATE consumed. Â· Attach copy of Certificate of Good Corporate Standing (non-profit) (issued by Secretary of State within last two years). STATE FEE PAID Â· If Political Candidate, attach copies of reports and statements that were filed FERMENTED MALT BEVERAGE MALT, VINOUS & SPIRITUOUS with the Secretary of State. (3.2 BEER ONLY) 45 - 09 LIQUOR 41 - 09 Â· Attach copy of deed, lease, or written permission of owner for use of the premises. Applicant must have Colorado Sales Tax Account (not Tax Exempt Number). (9) $ (9) $ â€¢ Applicant organization cannot obtain more than 10 Special Event Permits in one calendar year. IN ORDER TO QUALIFY FOR A SPECIAL EVENTS PERMIT, YOU MUST BE NON-PROFIT AND ONE OF THE FOLLOWING: (See back for details.) CHECK ONE. Â® SOCIAL O CHARTERED BRANCH, LODGE or CHAPTER OF A NATIONAL ORGANIZATION OR SOCIETY U FRATERNAL O RELIGIOUS INSTITUTION E PATRIOTIC U PHILANTHROPIC INSTITUTION E POLITICAL ~ CHECK HERE IF APPLICANT IS A POLITICAL CANDIDATE U ATHLETIC C] CHECK HERE IF APPLICANT IS A MUNICIPALITY OWNING ARTS FACILITIES TYPE OF SPECIAL EVENT APPUCANT IS APPLYING FOR: Your Local Licensing Authority (city or ~ FERMENTED MALT BEVERAGE (3.2 Beer) (State Permit Fee- $10.00 perday) county) will indicate the amount of their E MALL VINOUS AND SPIRITUOUS LIQUOR (State Permit Fee - $25.00 per day) permit fee. 1. NAME OF APPLICANT ORGANIZATION OR POLITICAL CANDIDATE: Sales Tax # Town of Estes Park, Museum Dept. 03-02809-000 2. MAILING ADDRESS OF ORGANIZATION OR POLITICAL CANDIDATE: 3. ADDRESS OF PLACE TO HAVE SPECIAL EVENT: P. O. Box 1200 200 Fourth St. CITY OR TOWN STATE ZIP CITY OR TOWN STATE ZIP Estes Park CO 80517 Estes Park CO 80517 NAME DATE OF BIRTH HOME ADDRESS (Street, City, State, Zip) PHONE NUMBER 4. PRES./SEC'Y OF ORG. or POLITICAL CANDIDATE: 5. EVENT MANAGER: Betty Kilsdonk, Museum Dir 8/11/60 231 Riverside Dr. 970-586-6256 6. HAS APPLICANT ORGANIZATION OR POLITICAL CANDIDATE BEEN 7. IS PREMISES NOW LICENSED UNDER STATE LIQUOR OR BEER CODE? ISSUED A SPECIAL EVENT PERMIT THIS CALENDAR YEAR? ~ NO ~ YES HOW MANY DAYS? 1 ~ NO ~ YES TO WHOM? LIST BELOW THE EXACT DATE(S) FOR WHICH APPLICATION IS BEING MADE FOR PERMIT Date: 6/7/96 Date: Date: Date: Date: Hours: From: 5:00 Pri. Hours: From: .m. Hours: From: .m. Hours: From: *m Hours: From: To: 7: 90 Bn. To: .m. To: .m. To: .m. To: OATH OF APPLICANT I declare under penalty of perjury in the second degree that I have read the foregoing application and all attachments thereto, and that all information therein is true, correct, and complete to the best of my knowledge. SIGNATURE: TITLE: DATE: REPORT AND APPROVAL OF LOCAL LICENSING AUTHORITY The foregoing application has been examined and the premises, business conducted and character of the applicant is satisfactory, and we do report that such permit, if granted, will comply with the provisions of Title 12, Article 48, C.R.S., as amended. THEREFORE, THIS APPLICATION IS APPROVED. LOCAL LICENSING AUTHORITY (CITY OR COUNTY) SIGNATURE: TITLE: DATE: (Over) EE LARIMER COUNTY OPEN SPACE SALES TAX ACTIVITY PERIOD ENDING MARCH 31, 1996 REVENUES: SALES TAX (JANUARY) $ 263,051.23 MV USE TAX (JAN & FEB) 25,948.24 APR 2 5 19Â¥ BUILDING USE TAX (JAN & PARTIAL FEB) 50,730.08 ~ ~~ Dn'EREST .- TOTAL REVENUE $ 339,7151OWN0FESTESPAR# EXPENDnURES: PERSONNEL & OPERATING (JAN-MAR) $ 23,760.01 Includes set up costs NET REVENUE: $ 315,969.54 DISTRIBUTED: 95% $ 300,171.06 RESERVE: 5% 15,798.48 % SALES TAX DISTRIBUTED TO INCORP. AREAS (USED AS A BASIS) 559/0 DISTRIBUTION BASED ON POPULATION July ] 994 State of Colorado Statistics JULY 1994 % OF INCORP POPULATION AREA REVENUE FORT COLUNS 98,511 65.94 $ 108,857.87 LOVELAND 41,802 27.98 $ 46,192.57 ESTES PARK 3,848 2.58 $ 4,252.17 BERTHOUD 3,532 2.36 $ 3,902.98 WELLINGTON 1,495 1.00 S 1,652.02 T]MNATH 214 0.14 S 236.48 TOTAL INCORP. 149,402 100.00 $ 165,094.08 TOTAL UNINCORP. 60,567 $ 135,076.98 TOTAL 209,969 $ 300,171.06 DISTRIBUTION BASED ON SALES TAX GENERATION 1995 Colorado Department of Revenue Statistics 1995 TAX % OF INCORP GENERATION AREA SALES TAX REVENUE FORT COLLINS $ 35,624,713 69.84 $ 115,301.84 LOVELAND $ 12,039,839 23.60 $ 38,967.77 ESTES PARK $ 2,869,355 5.63 $ 9286.87 BERTHOUD $ 367,498 0.72 $ 1,189.43 WELLINGTON $ 107,574 0.21 $ 348.17 TABATH $ - - S TOTAL INCORP $ 51,008,979 100.00 $ 165,094.08 TOTAL UND<CORP $ 6.185,324 S 135,076.98 TOTAL $ 57,194,303 $ 300,171.06 DISTRIBUTION BASED ON HIGHEST YIELD TO INCORPORATED AREAS FORT COLLINSÂ·. . $ 115,301.84. 2 LOVELAND $ 46,192.57 ESTES PARK~~222Â£&*9286.87229 % TO INCORP. 58.82 BERTHOUD $ 3,902.98 % TO UNINCORP. 41.18 WELUNGTON $ 1,652.02 . TOTAL 100.00 TIMNATH $ 236.48 TOTAL INCORP $ 176,572.76 TOTAL UNINCORP $ 123,598.30 TOTAL $ 300,171.06