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HomeMy WebLinkAboutPACKET Town Board 1996-02-27/1 9, 1 ' . t. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 27, 1996 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated February 13, 1996. 2. Bills. 3. Committee Minutes: A. Public Safety, February 15, 1996. B. Public Works, February 22, 1996. C. Planning Commission, February 20, 1996 (acknowledgement only). 4. Motion to Withdraw: Special Review #95-4, Lots 7, 8, 25 and Portion of Lot 24, Block 10, Town of Estes Park (Lewiston Townhomes), Gallagher & Miller/Applicants. ACTION ITEMS: 1. Public Safety Committee, February 15, 1996: A. Downtown Bike Patrol - Demonstration. 2. Public Works Committee, February 22, 1996: A. Authorize Budget Expenditures for the following projects: 1. Purchase 3/4-Ton 4-WD Utility Truck. 2. Scope of Services for Underground Fuel Storage Tank Removal/RMC. 3. Planning Commission: A. Public Hearing - Amended Plat of Lots 1 & 2, Block 3, Fall River Estates Addition, Fall River Estates, Inc./Applicant. B. Public Hearing - Rezoning Request, Lots 2C and 2D, Block 3, Fall River Estates Addition, Fall River Estates, Inc./Applicant - Ordinance 03-96. C. Public Hearing - Special Review #96-2, Portion of Lot 2, Block 3, Fall River Estates Addition, Kvien Trust/Applicant. D. Public Hearing - Final Plat of Portion of Block 7, Town of Estes Park, Dallman & Dekker/Applicants. 1 E. Public Hearing - Special Review #96-1, Lot 1, Lake View Tracts, David Habecker/Applicant. 4. Larimer County Open Lands Advisory Board - Appointment. 5. Town Administrator's Report: A. t 2 f 9 Town of Estes Park, Larimer county, colorado, . februory .1 ? . ., 19. 96. . 1 Minute• of a . Regular. . . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . %3th. . day of .... .Felgrpar¥, A.D., 19. ?6. at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... Present: Mayor Trustees: H. B. Dannels Susan L. Doylen, Stephen W. Gillette, William J. Marshall, Michael E. Miller, Gary F. Klaphake, J. Donald Pauley Town Administrator Also Present: Roger Clark, Attorney Vickie O'Connor, Town Clerk Absent: Robert L. Dekker, Mayor ProTem Abient: Mayor Dannels called the meeting to order at 7:32 P.M. and presented a Certificate and Plague of Achievement for Excellence in Financial Reporting to Finance Officer Vavra and Steve Jackson, CPA. This is the Town's ninth consecutive award. Mayor Dannels introduced Roger Clark who was representing Town Attorney Greg White. PUBLIC INPUT. Al Wasson/Rotary Club, invited everyone to attend Duck Fest '96. Last year, the Duck Fest was an all time record setting event with the participation of the business community, 2,902 ducks, and $58,040 distributed to charities which relates to a distribution rate of 100%. This year, 48 organizations will be selling tickets, and Mr. Wasson announced an inaugural event called the "waddle-off" which will be held at the Holiday Inn March 4 from 4:30-6:30 P.M. The event will feature music, refreshments, games, and merchandise, and organizations will pick-up and start selling tickets. All were urged to attend Duck Fest '96. CONSENT CALENDAR: 1. Town Board minutes dated January 23, 1996. 2. Bills. 3. Committee Minutes: A. Public Works, January 25, 1996. B. Community Development, February 1, 1996. C. Light & Power, February 8, 1996. D. Special Planning Commission, February 6, 1996 (acknowledgement only. 4. Set public hearing for March 12, 1996 to consider adoption of the Model Traffic Code, 1995 Edition. 5. Set public hearing for April 9, 1996 to consider adoption of the National Electric Code, 1996 Edition. 6. Set public hearing for April 23, 1996 to consider amendment to Year-Round Time of Day Electric Rate. Administrator Klaphake reported Item 3.C. must be voted on Board of Trustees - February 13, 1996 - Page 2 separately, and it was moved and seconded (Gillette/Doylen) that with the exception of Item 3.C., the consent calendar be approved, and it passed unanimously. Clerk O'Connor read an amended version of the Light & Power minutes dated February 8, 1996 - ETS Lease Purchase Program. The minutes will be amended to read: "Director Matzke also requested that a one point interest rate be added to the Town's average return on investment to offset the cost of administering the program. Following discussion, it was concluded that the additional point should not be charged to the customer, as this financing is offered to encourage energy-efficient behavioral changes by the customers. The Committee recommends the ETS Lease Purchase Program be modified to allow financing up to $5,000 per customer at the Town's average return on investment for the purchase of electric thermal storage heaters." It was moved and seconded (Pauley/Marshall) the Light and Power Committee minutes be approved as amended above, and it passed unanimously. ACTION ITEMS: 1. Authorize 1996 Budget Expenditures: Public Works Director Linnane reported that the Public Works Committee favorably recommended the following expenditures: A. Crack Seal Equipment - $25,790.00 - this is a "sole source" purchase from MacDonald Equipment; the equipment is three times faster than the current system; and provides a flush-free reversible system, heated, with no propane or open flame, and one-hour heat-up time. B. Spruce Drive Bridge Rehabilitation - $15,497.00 - this bridge rehabilitation project is an 80/20 split with CDOT. The total project is $77,485.00, of which $62,000 will be reimbursed by CDOT. $11,500 will be expended from the 1995 Budget, $4,500 of which will be expended from the 1996 Budget. Funds were not encumbered in the 1996 Budget, thus this expenditure may constitute a budget amendment in 1996. C. 1996 Water Line Projects Design - $73,548.00 - Director Linnane reviewed RMC's scope of services for the 1996 Water Line Projects. The Highway 34 portion of the project includes a reimbursement from CDOT for work associated with the widening of Highway 34. CDOT'S portion is approximately $26,030. D. Holding Green House - $25,000.00 - this budgeted item ' will enable the Parks Dept. to purchase plants and hold them as inventory and/or until they are planted. The Town will acts as the general contractor and $7,000 will be expended for preparation costs, and $18,000 for the actual lexan-covered frame structure. Staff is anticipating a completion date of April 15, and the , structure will be located just south of the Estes Park Sanitation Plant. The Committee recommended a not-to- exceed price of $25,000. It was moved and seconded (Doylen/Gillette) Items A through D be approved, and it passed unanimously. 2. Standard Horse Show Contracts - Approval: Director Hinze reviewed the standard horse show contracts for the Colorado Hunter Jumper Association, July 24-28 and July 31-August 4, and the Colorful Colorado Shows (Quarter Horse Show), June 14- 16. It was moved and seconded (Doylen/Marshall) the contracts as identified above, be approved, and it passed unanimously: Board of Trustees - February 13, 1996 - page 3 3. Replace Two Meter Department Vehicles - Approval: Director Matzke reported that two Meter Dept. vehicles will be replaced and funding ($33,000) was appropriated in the 1996 Budget. The low bidder was Rains Motor Co. with $32,555.66 which includes a trade-in. The Jeep Cherokee will be sold to the Fire Dept. It was moved and seconded (Pauley/Miller) the low bid in the amount of $32,555.66 for a Jeep Wrangler and Cherokee submitted by Rains Motor Co. be accepted, to include the trade-in and sale as mentioned above, and it passed unanimously. 4. Park Entrance Estates Special Improvement District #95-1: Public Works Director Linnane reported that three bidders submitted bids for water and road improvements for the Park Entrance Estates S.I.D. #95-1: Connell Resources $266,896.05, G.L. Hoff $361,999.85, and Kitchen & Co. $312,114.66. Three items were omitted from one bid (telephone line relocation ($10,000; power pole relocation ($1,500); and gas line relocation (PSCo. expense); therefore, to equalize all three bids, the items were deducted from all bids to arrive at a base bid and then re-added for the complete project. Staff is recommending approval of the low bid submitted by Connell Resources. additional funds must be added for contingencies, and bond costs. It was moved and seconded (Doylen/Gillette) the low bid in the amount of $266,895.06 submitted by Connell- Resources be accepted, and it passed unanimously. Administrator Klaphake noted that the special improvement district construction/assessment process is initiated by the bond attorney. The Town Board previously ordered the construction bids, and this action will proceed with the project. The following item will address how the assessment will be divided among the affected lot owners. Attorney Clark read Resolution #4-96 setting forth the Proposed Assessment Roll and giving notice of public hearing to be held on March 12, 1996, on the proposed assessments of Park Entrance Estates Special Improvement District #95-1. Director Linnane noted that the "Chittwood Property" was subsequently added to the Resolution, thus Attorney Clark also read into the record the Chittwood Property legal description. It was moved and seconded (Doylen/Gillette) Resolution #4-96 be adopted, and it passed unanimously. Attorney Clark later determined that Resolution #4-96 had not been previously read in full, thus he proceeded to read Paragraphs 2-6, Page 6. It was moved and seconded (Doylen/Gillette) Resolution #4-96 be adopted as read in full, and it passed unanimously. 5. Initiated Ordinance Petition for the Proposed Rezoning of the North 16.9175 Acres of the Storer Ranch Addition. Administrator Klaphake outlined procedure: introduction of the ordinance, those in favor of the ordinance, followed by those in opposition will be given an opportunity to be heard. A court reporter has been obtained to assist in the process. Attorney Clark advised the Trustees of their options which were limited to: adopt the ordinance as proposed through the initiation process, or refer the ordinance to the electorate. Mayor Dannels opened the 'public hearing, and the Court Reporter swore in all witnesses: Ralph Nicholas, 1660 North Ridge Lane. Mr. Nicholas was representing the Lone Pine Acres Association, the 288 voters who signed the petition, and the 70% of the people in the community who believe in less dense development in outlying areas of the Town. Mr. Nicholas' written comments and various information from the Assessor's Office were entered as Exhibit 1 and made a part of the record; he stated that action taken by the Town Board serves to reinforce responsible land use in the entire valley. Dewey Board of Trustees - February 13, 1996 - Page 4 Shanks, Lone Pine Resident, commented on the developer's plans for 160 condominiums on over 12 acres and that he personally believes that many units is excessive for this particular piece of ground. Louis O'Riordan, 2459 Big Thompson Canyon, who expressed concern with the entire zoning philosophy, election is the best option, and comments relating to how appointment to the Planning Commission should occur, the Lone Pine Residents "are on the right track but who' s next?", and an individual(s) should not be allowed to determine what is allowed with other property. Opposition was expressed by Dana Brand/RMC representing the Storers, George Goddard, three families, eight people and the Staples family. Ms. Brand presented an ownership list and letters from George Goddard dated February 1, 1996 and James d'A. Welch, dated February 9, 1996. Mr. Goddard's letter was read aloud. The letters were entered as Exhibits 2 and 3 and the list was entered as Exhibit 4 and all made a part of the record. In summary, the owners unanimously oppose the initiated ordinance petition, based upon the taking of property rights, and the owners' desire for development that will enhance the area. Rezoning without a site plan is premature. George Hockman, 1625 Prospect Estates Dr., testified that it is unfortunate that the area was zoned commercial for a specific project (technological site) and a provision was not included that the property reverted back to residential if the proposal failed. A P.U.D. or conditional zoning should be implemented to avoid similar instances in the future. In addition, it is inappropriate for non-owners of property to zone said property; it is unfortunate to zone by referendum, particularly when petition circulators are given inappropriate and incorrect information. Louis O'Riordan stated that pursuant to his study on this type of situation, the Town has no authority to down-zone a person's property without paying for it, otherwise it is called a "taking" in the law. There being no further testimony, Mayor Dannels declared the public hearing closed. Attorney Clark read Resolution #5-96 referring the Initiated Ordinance Petition to the electorate at the next regular municipal election scheduled April 2, 1996. Trustee Gillette received clarification on the options available to the Town Board, and Trustee Miller, having expressed his opinion that the Board previously failed to manage this property, moved Resolution #5-96 be adopted. Trustee Doylen seconded the motion, noting a difference of opinion relative to the Town Board's previous stance on this issue, and the motion passed unanimously. Attorney Clark read the Ballot Title as prepared by Town Attorney White and Town Clerk O'Connor. It was moved and seconded (Miller/Pauley) the Ballot Title be acknowledged (courtesy vote), and it passed unanimously. 6. Resolution #6-96 - Setting April 2. 1996 as time for Regular Municipal Election. It was moved and seconded (Doylen/Marshall) Resolution #6-96 be adopted, and it passed unanimously. 7. Town Administrator's Report. Administrator Klaphake reported that on November 14, 1995, acting upon the Planning Commission's request, the Trustees adopted a Planning Commission Referral Policy. As stated, the Policy dictates that referrals are considered by the Board at the second Town Board meeting of the following month, and the Board' s intent was to consider the referral at the second Town Board meeting following Planning Commission consideration . It was moved and seconded (Miller/Marshall) Planning commission items will be considered at the second Town Board meeting following Board of Trustees - February 13, 1996 - Page 5 . t referral by Planning Commission, and it passed unanimously. 8. Following completion of all agenda items, it was moved and seconded (Marshall/Pauley) the Board Of Trustees enter Executive Session to discuss contract negotiations, and it passed unanimously. Whereupon Mayor Dannels adjourned the meeting at 8:45 P.M. to Executive Session. Mayor Town Clerk BRADFOROPUSLISHINGCO RECORD OF PROCEEDINGS Public Safety Committee February 15, 1996 Committee: Chairman Gillette, Trustees Dekker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Police Chief Repola, Deputy Clerk Kuehl Absent: None Chairman Gillette called the meeting to order at 8:00 A.M. POLICE DEPARTMENT Personnel - Dispatch: Chief Repola reported that interviews for two dispatch personnel will continue for at least another month. Parking Management: Trustee Pauley presented the proposed 1996 Downtown Parking Management Program. This program was developed through workshops with EPURA Staff and Commissioners, which included a mail survey to downtown merchants and Chamber members. EPURA and the Police Department are developing: 1. A directional/identification sign package (including street name signs) to direct visitors to parking areas. 2. A parking map handout available to visitors in all shops, accommodations, and Chamber of Commerce, and from on-street officers. 3. A timed parking management philosophy to ensure parking turnover and maximum usage of current parking facilities. The basis of the program is the use of timed parking areas as follows: 1. On-Street Parking, Three-Hour Limit -- West Elkhorn Avenue -- Cleave Street - South Side East Elkhorn (Bond Park) -- Park Lane -- MacGregor Avenue - West Side (adjacent to Bond Park) -- East Elkhorn Avenue (along Ed's Cantina) -- Moraine Avenue -- MacGregor Avenue - West Side (along First National Bank and Bank parking lot) Weist Drive -- West Riverside - West Riverside Park area including small lot 2. Parking Lots, Three-Hour Limit: -- Football Field lot , Coffee Bar lot -- Dark Horse lot -- North end Post Office lot -- Upper and lower Weist lot -- Big Horn lot -- Childrens Park lot 3. On-street, 30 minute parking: -- MacGregor (east side) in front of Municipal Building) West Riverside (Baldwin Park) 4. Parking lots, 30-minute parking: -- South end - Post Office lot 5. On-street, untimed parking: -- Virginia Drive (north of Park Lane) -- MacGregor Avenue - West Side (north Of First National Bank parking lot and east side north of Municipal Building) -- Cleave Street - North Side 6. Parking Lots, untimed parking: BRAOFOROPUBLISHINGCO RECORD OF PROCEEDINGS Public Safety Committee Meeting, February 15, 1996 - Page 2 - Moraine Avenue lot Ice House lot -- Tregent Parking lot -- Brownfield's lot -- Old Lumber Yard lot -- Chamber of Commerce -- Police/Municipal Building employees/Customer There are a total of 1,196 public parking spaces in the downtown area; 955 public off-street and 241 on-street, with an additional 81 spaces at the Chamber of Commerce. Timed parking spaces total 788, 639 in lots and 149 on-street. Untimed parking spaces total 408, 316 in lots and 92 on-street. Handicapped license plates/ placards are exempt 'from timed parking. The "Clancy" system will be used to track all vehicles by license number. The Committee recommends adoption of the Parking Management Program as presented; effective the weekend prior to Memorial Day through Labor Day, 9:00 a.m. to 5:00 p.m. daily; with a graduated fee schedule (lst ticket, warning; 2nd ticket, $10; 3rd ticket, $20; 4th ticket, $40; 5th ticket and thereafter, $80); with an evaluation to be conducted in October. The Committee commended EPURA Director Anderson for his efforts in developing this program. Bike Patrol: Officer Schumaker, appointed supervisor of seasonal officers, presented one of the two bicycles which will be used for bike patrol of the downtown and the bike trail located inside Town limits, beginning this summer. One unit will be used by Officer Schumaker and the other will be used by parking enforcement personnel. Todd Jirsa, Colorado Wilderness Sports, donated one of the bicycles, and Larry Wexler, Colorado Bicycling provided equipment. Chairman Gillette requested Officer Schumaker present this program to the next Town Board meeting, and a thank you letter be issued to Messrs. Jirsa and Wexler for their contributions. Activity Plan: Chief Repola reported on the proposed 1996 activities: 1. Police Department: Parking, furniture purchase, Youth Crime Prevention and Intervention Grant, bike patrol, patrol and animal control vehicle purchase. 2. Communication Center: Second supervisor position and the purchase of radios and a computer. 3. Victim Assistance Department: Establish policy and procedures. YCPI Grant Update: Chief Repola explained that a grant has been received to implement a teen baseline program for substance abuse education. Instructors have been trained and two classes are scheduled, one each at the high school and middle school. Judge Brown is sentencing those involved in offenses to this program. There is a cost to the participants. The establishment of a teen jury is being studied. FIRE DEPARTMENT No report REPORTS No report. There being no further business, Chairman Gillette adjourned the meeting at 8:56 a.m. 1-:Le- 1< u..29 Tina Kuehl, Deputy Town Clerk BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee February 22, 1996 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Deputy Clerk Kuehl Absent: None Chairman Gillette called the meeting to order at 8:00 a.m. WATER DEPARTMENT UTILITY TRUCK - AUTHORIZATION TO PURCHASE Director Linnane reported that the following bids were received for a 3/4 ton, four-wheel drive truck with utility body and crane: Transwest Trucks, Inc.: GMC truck $24,497.00 Rains Motor Company: Ford truck with trade-in minus $500 local preference $25, 663.00 Dodge truck with trade-in $27, 636.20 The Committee recommends approval to purchase the GMC truck for $24,497.00 from Transwest Trucks, Inc. for use by the Water Department. FUEL TANKS REMOVAL PROJECT -- APPROVAL FOR DESIGN Director Linnane received a scope of services proposal from Rocky Mountain Consultants for the removal of the existing fuel storage tanks at the Town shop facility. The proposed cost of $7,180 includes engineering, testing, bid package preparation, observation, documentation, transportation and disposal of the tanks and piping, analytical testing of soil and groundwater, and site characterization report. The Committee recommends approval of the scope of services received fram Rocky Mountain Consultants for the removal of the fuel storage tanks at a cost of $7,180. REPORTS The Committee reviewed the Customer Service Response and Water Reports for January. Water Superintendent Goehring will answer concerns of Trustee Miller regarding accountable water billed bleeders in the near future. Trustee Miller questioned the water usage of Marys Lake versus Glacier Creek. Director Linnane noted that water usage varies and the switch from one water plant to another does not affect that usage. Highway 7, Highway 34, Elkhorn Overlay Projects Update: Director Linnane referred to a letter in the Trail-Gazette written by Spencer Wyant, stating that the widening of Highway 7 will result in the removal of the bike path and trees. Linnane verified that the bike path will be improved and the trees will remain. Chairman Gillette reiterated that citizens are urged to attend the Public Works Committee meetings to address questions and misconceptions regarding the Hwy. 7/Hwy. 34 projects. Chairman Gillette commended Director Linnane for his involvement in the Highway 34 project. Director Linnane reported this project is on schedule. IRADFORD.U.LISHING.0 RECORD OF PROCEEDINGS Public Works Committee Meeting, February 22, 1996 - Page 2 Water Department Capital Improvement Projects and Cash Flow Analysis: Director Linnane presented the capital improvement cash flow analysis. The Black & Veatch Water Rate Study estimated a balance of $1,395,600 at the end of 1996; the Town's projection is $2,315.187. The difference of approximately $1,000,000 is the result of higher revenues and a lower original estimate by Black & Veatch. Chairman Gillette requested that the 1996 budget be adjusted to use these excess funds toward more aggressive water looping projects. Revised Street Cut Standards Projects Update: Director Linanne announced that Construction Manager Sievers will meet with Larimer County, Loveland, and Fort Collins to draft uniform street cut standards. This draft will be presented to the Committee in September. Chairman Gillette requested that all utilities and the sanitation districts be involved in the project. March Public Works Meeting: Since Director Linnane will be absent at the March Public Works Committee meeting, Water Superintendent Goehring and other necessary supervisors will attend to discuss the water line projects, which will be the primary item on the agenda. Chairman Gillette adjourned the meeting at 8:29 a.m. iL<K -(UZ Tina Kuehl, Deputy Town Clerk BRADFOROPUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission February 20, 1996 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl and David Thomas Attending: All Also Attending: Trustee/Liaison Dekker, Community Development Director Stamey, Town Attorney White, Clerk O'Connor Absent: None Chairman Sager called the meeting to order at 1:30 P.M. 1. ELECTION OF 1996 OFFICERS. It was moved and seconded (Brown/Burgess) Al Sager be elected Chairman, and it passed unanimously. Chairman Sager acknowledged that his current term expires in April, 1996. It was moved and seconded (Thomas/Brown) Alma Hix be elected Vice Chairman and it passed unanimously. It was also noted that a representative from the Town Clerk's Office would serve as Recording Secretary. 2. MINUTES. Minutes of the meeting held January 16 and the Special Meeting held February 6, 1996 were approved as submitted. Chairman Sager read the Rules of Conduct. 3. SUBDIVISIONS. 3.A. Amended Plat of a Portion of Lot 46, Grand Estates Subdivision. Don McEndaffer/Applicant. The Applicant is proposing to subdivide an existing lot into two lots slightly larger than one acre each. The Planning Commission approved a Preliminary Plat for this proposal in December, 1995. Applicant's representative Paul Kochevar reported that the owners are working with adjacent property owner Jess Nielsen to answer Mr. Nielsen's concerns for no visible power lines or other utility services being installed; a note could be added to the plat that all easements Will be available for underground utilities only. Director Stamey reviewed the staff report advising that he discussed the above-referenced note on the plat with Mr. Nielsen and it is believed the note will be acceptable to Nielsen. A letter was also received from E. Lauren Hillquist - the plat note should also be sufficient for this property owner. There were no comments from the audience. Finding that there are special circumstances or conditions affecting the property, that the exception is necessary for the preservation and the enjoyment of a substantial property right of the petitioner; that the granting of the exception will not be materially detrimental to the public welfare or injurious to other property in the neighborhood in which the property of the petitioner is situated or in conflict with the purposes and objectives of this title, it was moved and seconded (Brown/Burgess) the Amended Plat of a Portion of Lot 46, Grand Estates Subdivision be favorably recommended to the Board of Trustees, subject to the following, and it passed by the BRADFORDPUILISHINGCO RECORD OF PROCEEDINGS , Planning Commission - February 20, 1996 - Page 2 following votes: Those voting "Yes" Commissioners Brown, Burgess, Gilfillan, A. Hix, Sager, and Thomas. Those voting "No" Commissioner Pohl: 1. Identify monumentation for north lot line of Lot 1. 2. Identify Lots as 46A and 46B. 3. Add bearing basis. 4. Water service to Lot 2 be added to the plat. 5. Add a note to the plat stating that all utilities extended to the site be placed underground. Commissioner Pohl stated that . during Preliminary Plat consideration, he had personal concerns relative to the "findings (3)", those same concerns still exist. 3.B. Amended Plat of Lots 2 and 3. Prospect Village Subdivision, (Estes Park Brewerv) Ed & Gisela Grueff/Applicant. The Amended Plat combines two existing lots into one lot. In a separate action, the Planning Commission will also review a Development Plan for the new lot. Owner's representative Bill Van Horn noted that the amended plat will result in a net decrease of one lot, with the purpose being to bring an existing use and building into conformance and allow a storage structure with the existing brewery; future parking is also being proposed. Director Stamey reviewed the staff report, noting that staff's previous recommendations of approval have been met and/or addressed. There were no comments from the audience. It was moved and seconded (Burgess/Thomas) the Amended Pat of Lots 2 & 3, Prospect Village Subdivision be favorably recommended to the Board of Trustees contingent upon the following, and it passed unanimously: 1. Modify dedication statement. 2. Clarify area of easement being vacated. 3. A drainage easement be provided along the west property line of Lot 1. 4. Modify the plat description to read Lots 1, 2, and 3. 3.C. Amended Plat of Lots 3 and 4. Mountain Technological Center. John Ellev/Applicant. Chairman Sager declared a conflict of interest as he is an adjacent property owner, transferred the gavel to Vice Chairman Hix, and vacated the room. This Amended Plat combines two lots into one lot for development purposes. Bill Van Horn, Applicant's representative, stated 2 lots are being combined to eliminate an existing lot line to facilitate the construction of a building. There is no other impact, and other lot lines are not being reconfigured. A development plan will be considered later in the meeting. Mr. Van Horn confirmed that relative to the signature block, a trust is involved and that a title company is resolving the form as contained on the plat. In addition, a tax statement will be BRA'FORIPUILISHING.0 RECORD OF PROCEEDINGS . Planning Commission - February 20, 1996 - Page 3 utilized to verify inclusion in the NCWCD. There were no audience comments, and all other staff concerns were met and/or addressed. It was moved and seconded (Thomas/Pohl) the Amended Plat of Lots 3 & 4, Mountain Technological Center be favorably recommended to the Town Board, and it passed by the following votes: Those voting "Yes" Commissioners Brown, Burgess, Gilfillan, A. Hix, Pohl and Thomas. Those voting "No" none. Those "Abstaining" Chairman Sager. chairman Sager resumed his position on the Commission. 4. SPECIAL REVIEWS: 4.A. Special Review #96-2, Mummv Lane Subdivision, Johanna Genqler/Applicant. Chairman Sager opened the public hearing. This application is for a bed and breakfast use at 663 Chapin Lane. Section 17.16.030, E. provides that aB&B use may be permitted in an E-Estate District by Special Review provided the number of persons does not exceed five per day. Paul Kochevar, Applicant's representative, reported that the- owner intends to use two existing bedrooms for the B& B operation, there will not be an additional structure, and parking is adequate. Mr. Kochevar presented a letter petition which was circulated to all adjacent property owners--all adjacent property owners signed the petition supporting the proposal. In a separate letter dated February 16, 1996, Gerrie Babion, the abutting property owner was also in favor. The owner believes the B&B operation is a good use of the property and the operation is not adverse to the wishes of the neighborhood. Commissioner A. Hix questioned the suitability of the proposal relative to the Applicant' s Letter of Intent Item #3 - "unmet community need" as both former B &B operations in the vicinity have ceased operation. Mr. Kochevar responded that other existing operations are very busy and there remains a high demand for this type of accommodation. There is adequate parking for two guest vehicles, and two additional spaces to the east of the garage slab. In addition, the Applicant is aware of additional required tap fees; the Health Dept. does not require kitchen modifications due to the guest limit. Director Stamey had no further comments. As there were no comments from the audience, Chairman Sager declared the public hearing closed. Commissioner Brown questioned how aB&B operation relates to access, i.e. the requirement that any commercial accommodation must abut an arterial street? Staff confirmed that a commercial accommodation is allowed in an R-M zoning district if the frontage is on an arterial street. In the recent past, aB& B was approved on the Highway 34 Bypass which was located on an arterial street, this was the primary reason the proposed use was approved. Two previous B & B's were approved in this neighborhood, and staff received numerous complaints on one operation. In addition, an allowed accessory use limits the number of guests to no more than 5 people/night. Discussion followed on the difficulty in administering the enforcement provisions. Attorney White confirmed that with the Special Review, the Planning Commission may attach appropriate conditions for approval, i.e. limited use of two bedrooms and limit of 5 guests/night--such conditions would "run with the land unless otherwise limited." The aforementioned should be recorded for any future purchaser of the property. BRADFORD PUBLIUHING Co. RECORD OF PROCEEDINGS Planning Commission - February 20, 1996 - Page 4 Commissioner Burgess noted she is opposed to the submittal as the other B & B's located in E-Estate have not been successful; there is no evidence or need for this type of accommodation in this particular area, particularly as the zoning district is E-Estate. Commissioner Thomas questioned and received clarification when a kitchen must be renovated (when the number of guests exceed 5/day). Commissioner A. Hix noted that she also had not been persuaded to approve a commercial use in the E-Estate District. Concluding all discussion, it was moved and seconded (Brown/Gilfillan) Special Review #96-2 for Lot 2, Mummy Lane be favorably recommended to the Board of Trustees contingent upon strict conformance to existing provisions limiting a Bed and Breakfast use to no more than 5 guests/day. If any violation to the Municipal Code is found, the "license" will be au.,ma.lually rescix,Ced without further review. Said note is to be placed on the plan. The motion passed by the following votes: Those voting "Yes" Commissioners Brown, Gilfillan, Sager and Thomas. Those voting "No" Commissioners Burgess, A. Hix and Pohl. Commissioner Brown added that the original proposal may change; however, any violations will be considered by the Municipal Court, there is no injunctive relief. The additional enforcement provision attached to approval should strengthen the enforcement provision. In addition, staff confirmed that the Applicant will be required to purchase a 1996 Business License. 4.B. Special Review #96-1. Lot 1, Block 1. Lake View Tracts. David Habecker/Applicant. Chairman Sager stated that the Applicant is requesting the Planning Commission reconsider their decision of January 16, 1996 (denial) . In Chairman Sager's opinion, the Planning Commission's previous decision was complete and fair, the Applicant was given an opportunity to state his views, and the Commission made a motion which was seconded and carried. With this opinion of the Chairman and upon advice of staff, it is not necessary to reconsider Special Review #96-1. 5. DEVELOPMENT PLANS: 5.A. Development Plan #96-1. Lot 1. Block 1. Lake View Tracts. David Habecker/Applicant. The Applicant has amended his former applicalion by changing the eight units along the east portion of the site from accommodations to dwellings. This removes the project from Special Review. The Development Plan proposes a combination of condominium units and accommodation suites, as follows: Bldg. A: 8 units, 2-story, 2&3 Bedroom condominiums with attached garage to be used only as dwelling units. Bldg. B: 8 units, 1-3 story,1&2 bedroom suite lodging with attached garage. Bldg. C: 5 units, 2-story,1&2 bedroom suite lodging with office. Future Bldg. D: 2-story meeting room with garage under. Opt. Bldg E: Swimming pool enclosure. A portion of the six-foot high cedar privacy fence originally proposed for the east property line has been changed to landscaping. 1. BRADDFOROPUaLISHINGCO RECORD OF PROCEEDINGS Planning Commission - February 20, 1996 - Page 5 Mr. Habecker confirmed that development plan review considers physical development; this plan is exactly the same as presented at the January meeting, the only change is the stated use of a building from commercial accommodation to residential dwelling. Therefore, the square footage is below the 16,000 sq. ft. requirement, thus the proposal does not require special review. All previous modifications have been met and notes added to the plat, the only change is the sq. ft. calculations. The Applicant will discuss the Postal cluster box item with the Post Office; however, the Applicant does not desire a visible unit. The Applicant's intent is to utilize the units along the east side (8 units) for long-term rental, not less than 30 days. Attorney White clarified the definition of transient public and landlord/tenant law regarding nightly accommodations. Director Stamey clarified the difference between a special review application, and a development plan. Attorney White explained that should the Town Board - reverse the Planning Commission decision on the special review, that the special review application, not an approved development plan, would control the site. Staff acknowledged a letter from Bob Peterson/Four Winds Motel dated February 18 which was distributed to the Commission whereby Mr. Peterson opposed reconsideration of the special review application by the Commission. Comments were also heard from Mr. Peterson who referred to his previous objections, and questioned the original design, and allowable slope projections for the driveway relative to public safety/inclement weather. Staff confirmed that a note on the plat indicates a 2% slope at the entrance, with a maximum 10% slope the remaining distance - the plan does comply with requirements. The Applicant confirmed that the reference to "as conditions allow" relative to regrading the bike path will be 10% maximum slope. Chairman Sager reiterated his suggestion to stagger the roof line. Mr. Habecker responded that the primary consideration is with the level of the driveway in attempting to maintain a 10% slope, and Unit #9 which is designated as a handicapped unit. Commissioner Pohl questioned the relevance of Notes L & Mto the plat and suggested same be removed. There being no further discussion, it was moved and seconded (Brown/Pohl) Development Plan #96-1 be approved contingent upon the following conditions, and it passed by the following votes: Those voting "Yes", Commissioners Brown, Gilfillan, Sager and Pohl. Those voting "No" Commissioners Burgess, A. Hix and Thomas. 1. The existing bike path along Highway 34 be regraded to a maximum grade of 10%. 2. Obtain CDOT Access and Utility Cut Permit and coordinate access construction with the CDOT Highway 34 widening project. 3. Postal cluster box and location be provided in conformance with Post Office requirements. 4. To ensure conformance with the change in dwelling units from commercial to residential, a note be added on the Development plan as well as the condominium declaration that for the eight residential units, no nightly rentals will be allowed--rentals will be for 30 days or more, there MRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS , . planning Commission - February 20, 1996 - Page 6 is to be no transient status. The Town Board has the authority to enforce this provision, and the covenants cannot be rescinded or modified without prior approval of the Town. 5. Notes L&Mbe removed from the Plan. Attorney White confirmed that provisions will be included to address a potential change in definition by the Trustees for Item #4 above. 5.B. Development Plan #96-2. Lot 3A. Mountain Technological Center. John Ellev/Applicant. Chairman Sager declared a conflict of interest, conveyed the gavel to Vice Chairman A. Hix, and vacated the room. The Applicant is proposing to construct an 80' x 100' building for use as a repair shop. Ten outside and five indoor parking spaces are initially proposed. Outdoor storage has not been identified. Bill Van Horn, Applicant's representative, reported that the 80' x100' building will be used for truck repair, there is- no outside storage associated with the business. Concerning parking, Mr. Van Horn confirmed that the Applicant is agreeable to a note being added to the Plan that if parking demand exceeds first-phase parking, that the owner will construct the additional parking upon notification by the Town. A 2" asphalt treatment will be applied on all constructed parking. The Applicant desires one unpaved driveway due to turning movements of large trucks and work on "track" equipment. Van Horn identified the unpaved driveway on the plan. Vehicles will be hauled-in by trucks, unloaded, and moved inside; the only exception may be when propane trucks are being serviced (Code does not allow work on such trucks inside a building). Otherwise, the Owner will refuse work on vehicles that would not fit in the building. Discussion followed on the transition from the paved to the unpaved portion of the driveway, with Commissioners expressing concern with drainage, effect of an unpaved driveway in the neighborhood, and dust problems not currently in the neighborhood. Public Works Director Linnane advised he has no objection to the unpaved portion of the driveway. It was moved and seconded (Brown/Burgess) Development Plan #96-2 for Lo: SA, Mountain Technological Center be approved subject to the following, and it passed by the following votes: Those voting "Yes" Commissioners Brown, Burgess, Gilfillan, A. Hix. Pohl and Thomas. Those voting "No" none. Those "Abstaining" Chairman Sager: 1. A 15' street setback be noted on the plan. 2. With the exception of the first 10' upon leaving the public way, the Applicant is allowed to have the northern driveway unpaved. Chairman Sager resumed his postion on the Commission. 5.C. Development Plan #96-3 Estes Park Fire Station. Town of Estes Park/Applicant. This proposal is to construct a new fire station on land owned by the Bureau of Reclamation (BOR). The building is currently proposed at 9,278 sq. ft., with 26 parking spaces. The Bureau lot is also available for overflow parking. Roger Thorp, representing the Town, Fire Dept. & BOR, noted BRADFORO PUBLISHING co. RECORD OF PROCEEDINGS . Planning Commission - February 20, 1996 - Page 7 that the building is identified as the Estes Park Fire Station #1. The building was initially designed as called for in the Master Plan; however, plans have now been updated based upon today's requirements for equipment, while accommodating this particular site. A public meeting was held February 7 at Town Hall to review drawings, etc. A number of people attended the meeting and discussed issues such as: the rear appearance of the building, materials to be used, and whether there is an adequate turning radius into the building. All comments were taken into account and, following Planning Commission review, Mr. Thorp is prepared to proceed with the construction documents. Design issues: this particular site has utilities available or extendable to it; as the station will be constructed on BOR land, the Town must meet various BOR requirements; there is an existing large power line across the site, between the proposed station and Highway 36; setback compliance is based upon the powerline location; other utilities will be extended to the property, Mr. Thorp is working with EPSD to revise existing sewer lines in the area; the Landscape Plan was prepared by Senior Planner Joseph and is now complete; native materials will be utilized as much as possible, and the intent is to enhance existing native. material and the entrance view. The building will be situated to help block the view of the BOR utility area/plant; it will contain a native moss rock veneer, stucco in a sagebrush color, forest green metal roof, low profile, and hip-roof. The building will have 10 bays, hose washing area inside, and the intent was to design a building that will serve the Fire Dept. into the 21st century. Director Stamey noted that 26 parking spaces have been provided, plus the BOR lot is available for overflow. In addition, the signature block must be modified to add BOR signatures. Comments were heard from: Ass't. Town Administrator Widmer, who reported that the public notice included a statement from the BOR that anyone with comments or concerns on this Project would have until March 20 to submit same to the BOR. Such follows BOR procedure in order to grant an easement. Fire Chief Rumley believes all federal requirements and the like have been addressed, and that while the people of Estes Park will be proud of the new fire station, it also will be functional for at least 50 years. In addition, handicapped- accessibility will be included on the ground floor, and the station includes a state of the art exhaust system. Chairman Sager questioned whether the turning radius is adequate for large trucks, 32' long. Chief Rumley responded that drive- through bays have been provided. Commissioner Pohl expressed concern with trucks making two turns around the corner to the highway, and whether any consideration was given to re-orient the building? This item is being considered; however, during emergencies, vehicles can go cross-country if need be. Rumley confirmed that he was aware of the EPSD comments relative to the proposed sewer line and sand filtering system. As there were no audience comments, it was moved and seconded (Hix/Burgess) Development Plan #96-3 be approved, contingent upon the following, and it passed unanimously: 1. Modify owner's signature block. 5.D. Development Plan #96-4 Castle Mountain Lodge, Warren & Ruth Clinton/Applicant. The Applicant is proposing to construct a new structure for a laundry building and two dwelling units for employee housing. A screened outdoor equipment storage area is also identified. Paul Kochevar, Applicant's representative, stated that there are 30 existing BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Planning Commission - February 20, 1996 - Page 8 units on this 29-acre site. The proposal is for one structure with a new laundry and two employee housing units. The remaining time of year, the units will be so constructed to serve the need of the owner (separate for ass't. manager's quarters, etc.). Sewer and water tap fees have been paid for the new construction, and evidence of inclusion in the NCWCD has been provided. Concerning a CDOT Access Permit, Mr. Kochevar confirmed that if projected traffic volume increase is not over 20%, CDOT does not require a permit. Mr. Kochevar will request verification from CDOT on this issue. Access to the new construction is via a gravel road, and the Applicant desires it to remain so to indicate a service-type area; guests should followed the paved road. During the winter months, this existing gravel road is plowed and, as it will have minimum use, dust or drainage are not a concern to the owner. Commissioner Brown .noted that a potential preferred use may arise in the future, and that in his opinion, the road should be paved--it would also be consistent with other developments; signage is a deterrent rather than a paved v. gravel surface. Discussion followed on parking spaces, with the owner stating he is essentially taking employee parking and moving it down to the construction area, and one space Will be added. Parking remains available for all affected units. Mr. Clinton confirmed that the proposed laundry facility is to service the lodge, not for use by the guests. Staff had no further comment, nor were there any comments from the audience. It was moved and seconded (Hix/Thomas) Development Plan #96-4 for Castle Mountain Lodge be approved subject to the following conditions. A question was raised by Commissioner Brown relative to consistency in requiring paving, with staff noting that paving of a gravel road was not previously required for Streamside Cottages. The motion passed by the following votes: Those voting "Yes" Commissioners Burgess, Gilfillan, A. Hix, Pohl and Thomas. Those voting "No" Commissioners Brown and Sager. 1. Additional sewer and water tap fees be paid by the Applicant. 2. Proof of inclusion in the NCWCD be provided. 5.E. Development Plan #96-5. Sixth Fairwav Condominiums. Lot 2. Hartland Subdivision (Miles Cottages). Richard Lawrence/Applicant. The Applicant is proposing to construct four additional dwelling units in two duplexes. Four detached double car garages are proposed along with these units. A "Future Garage Bldg. A (optional)" is also shown west of the existing four-plex. Applicant's representative Paul Kochevar reported that access to the site is from Highway 7 and that the proposal is to add four new units plus 2-car garage structures. As an option, four single-car garages were also identified. Regarding access, if projected traffic volume increase is not over 20%, CDOT does not require a permit. Mr. Kochevar will request verification from CDOT on this issue. The Applicant will provide verification that the site is included within the NCWCD, and the owner will work with the Public Works Dept. on drainage prior to the building permit stage. All utilities will be underground, and Kochevar is currently modifying the BRACFORDPUBLISHINGCO. RECORD OF PROCEEDINGS . planning Commission - February 20, 1996 - Page 9 landscape plan. Pursuant to contact by adjacent property owners concerning the siting of the garages, the Applicant is proposing an alternative location for the structures - a drawing was provided to an adjacent property owner and the Commission; with the exception of Harry Piper, the adjacent owners have reviewed and approved of the drawing. However, discussion is still taking place on placement of the garages. The Applicant intends to offer the accommodations strictly for long-term use; handicapped accessibility will be designated for one unit, however, the exact unit has not yet been identified. Existing units are currently being used for the transient public, however, this use will cease, and the owner will not oppose language being added to the condominium declarations/covenants to limit rentals to more than 30 days. Mr. Kochevar will discuss the issue of a cluster box with the Post Office. Staff acknowledged a letter dated February 7, 1996 issued by the EVRPD calling attention to the Number 6 fairway which is adjacent to the east property line Of the proposed development--erosion, drainage, excess water, and the service road for golf maintenance. Audience comments were heard from: Maurice Worley, owner of an adjoining unit and President of the Fairway Club Homeowners Association - Mr. Piper did received both the original and amended plan for garage placement. Mr. Piper is primarily concerned with the view to the southwest (Mr. Piper has installed special decking which has enabled him to gain access to the view to the southwest--Long's Peak & Meeker; the kitchen window provides an identical view). All affected parties were aware of the zoning for this site, the only issue is with the optional garages. Speaking as a realtor and appraiser, Mr. Worley stated that, in his opinion, the chances of purchasers of the existing units opting to build garages is remote; however, should they elect to do so, Mr. Piper would be negatively impacted. Mr. Kochevar confirmed that the owner intends to condominiumize the existing 8 units and the purchasers could build garages if they (the garages) were approved. Susan Baptista/Miles Cottages, raised concern with increased traffic, and public safety issues as the Motel is already experiencing problems such as high speed with existing renters. Ms. Baptista confirmed that access to the proposed development is gained through the Motel property via an access easement. Mr. Kochevar responded that maximum density on Lot 2 is ten units total, the Owner is proposing eight. All eight owners would have to approve the garages. The condominium declarations could also include a provision to control traffic. Virginia Mcintyre, 1241 Holiday Lane expressed her opposition to the entire development based upon truck traffic, noise, and density. It was moved and seconded (Brown/Pohl) Development Plan #96-5 for the Sixth Fairway Condominiums be approved with the following conditions, and it passed by the following votes: Those voting "Yes" Commissioners Brown, Burgess, Gilfillan, A. Hix, Pohl and Sager. Those voting "No" commissioner Thomas: 1. The Applicant is to specify in the covenants that the dwelling units not be used for transient lodging; said language to be added to the Development Plan. 2. Obtain verification from CDOT that an Access Permit is not required. BRADFORD ....ISHING CO. RECORD OF PROCEEDINGS Planning Commission - February 20, 1996 - Page 10 3. Provide verification that the property is included in the NCWCD. 4. Finalize detention calculations and a drainage design with the Public Works Dept. 5. The handicapped parking space be identified on the Development Plan. 5.F. Development Plan #96-6. Estes Park Brewery. Prospect Village Drive. Ed & Gisela Grueff/Applicant. The Applicant is proposing to construct a 1,728 sq. ft. building for use in conjunction with the existing brewery. It is staff's understanding that this building would be utilized for storage of production materials. Bill Van Horn, representing the Applicant, confirmed that construction materials consist of a metal building that may include some decorative features such as a facade; however, such features will be insignificant. New construction will be compatible with the existing building, identical style. sthff confirmed that the 1,700 sq. ft. building will be used for storage in the brewing operation; the owner is proposing to re-organize the area and add 17 parking spaces if needed. Asphalt paving of the enlarged parking area is proposed to comply with current regulations. Site improvements must be installed or guaranteed prior to issuance of a Certificate of Occupancy. There were no comments from the audience. Mr. Van Horn confirmed that the proposed configuration does allow a reasonable building site plus parking. Mr. Van Horn could not confirm whether all current outside storage will be alleviated with construction of the proposed building. Staff confirmed that the Commission could require screening to address the outside storage issue. Discussion followed on site improvements not being installed/guaranteed in a timely manner. Mr. Van Horn reported that the Applicant is cognizant that the improvements were not installed and that approval for further development cannot occur without said installation and/or guarantee; the public is adequately protected pursuant to current regulations. Chairman Sager stated he is convinced staff is aware of and recognizes the past delinquency, and that an effort is being made to ensure this project is monitored and regulations will be complied with in the future. Staff confirmed that the current plan supersedes the previously submitted plan. Commissioner Thomas noted that the Owner did attempt to comply with the previous plan by installing a limited number of planting, however, said installation is incomplete. Commissioner A. Hix noted that in her opinion, the design of this building--a white metal building with a red roof is out of character in Estes Park, and thus, unacceptable. Commissioner Burgess concurred with Commissioner Hix. It was moved and seconded (Brown/Burgess) Development Plan #96-6 be approved, subject to the following, and it passed by the following votes: Those voting "Yes" Commissioners Brown, Burgess, A. Hix, Pohl, Thomas and Sager. Those voting "No" Commissioner Gilfillan: 1. Increase area of Lot 2A by 7,125 sq. ft. (this would require moving the lot line to the north approximately 45 feet). ' BRADFORO PUBLISHING.0 RECORD OF PROCEEDINGS . Planning Commission - February 20, 1996 - Page 11 2. All site improvements and landscaping installed or guaranteed prior to issuance of a Certificate of Occupancy. 3. Any outside storage must be approved by the Planning Commission prior to installation. 6. REPORTS. There were no reports at this time. Following completion of all agenda items, Chairman Sager adjourned the meeting at 3:51 p.m. iff © th,uU Vickie O'Connor, CMC/AAE, Town Clerk BRADFORD PU~LISHING CO· RECORD OF PROCEEDINGS Moraine Avenue lot -- Ice House lot -- Tregent Parking lot -- Brownfield's lot Old Lumber Yard lot -- Chamber of Commerce Police/Municipal Building empl,d/62tomer There are a total of 1, 196 public parking spaces in the downtown area; 955 public off-street and 241 orr-btreet, with an additional 81 spaces at the Chamber of Comme,:64. Timed parking spaces total 788, 639 in lots and 149 on-spreet. Untimed parking spaces total 408, 316 in lots and 92 on,@treet. Handicapped license plates/ placards are exempt 'froatimed parking. The "Clancy" system will be used to track ally.*hicles by license number. The Committee recommends adoption/6f the Parking Management Program as presented; effective the wee]Und prior to Memorial Day through Labor Day, 9: 00 a.m. to 5:00jy.m. daily; with a graduated fee schedule (lst ticket, warning; 2nd ticket, $10; 3rd ticket, $20; 4th ticket, $40; 5th ticket>aA thereafter, $80); with an evaluation to be conducted in Oct<*er. The Committee commended EPURA Director Anderson for his e,Xorts in developing this program. Bike Patrol: Officer Schumaker, appointed supervisor of seasonal . 1 .... officers, presented one of the two bicycles which will be used for . bike patrol of the downtown and the bike trail located inside Town limits, beginning this summer. One unit will be used by Officer Schumaker and the other will be used by parking enforcement personnel. Todd Jirsa, Colorado Wilderness sports, donated one of the bicycles, and Larry Wexler, Colorado Bicycling provided equipment. Chairman Gillette requested Officer Schumaker present this program to the next Town Board meeting, and a thank you letter be issued to Messrs. Jirsa and Wexler for their contributions. Activity Plan: Chief Repola reported on the proposed 19 activities: 1. Police Department: Parking, furniture purc e, Youth Crime Prevention and Intervention Grant, ike patrol, patrol and animal control vehicle purch e. 2. Communication Center: Second supervi position and the purchase of radios and a computer. 3. Victim Assistance Department: Establish policy and procedures. YCPI Grant Update: Chief Repola lained that a grant has been received to implement a teen ba line program for substance abuse education. Instructors hav been trained and two classes are scheduled, one each at th igh school and middle school. Judge Brown is sentencing tho involved in offenses to this program. There is a cost to th participants. The establishment of a teen jury is being studi FIRE DEPARTMENT No report~11 REPORTS/ No~,4~rt. /Kere being no further business, Chairman Gillette adjourned the meeting at 8:56 a.m. .-r:Le_ 1< =9 Tina Kuehl, Deputy Town Clerk • BRADFORIPUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee February 22, 1996 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Deputy Clerk Kuehl Absent: None Chairman Gillette called the meeting to order at 8:00 a.m. WATER DEPARTMENT UTILITY TRUCK - AUTHORIZATION TO PURCHASE Director Linnane reported that the following bids were received for a 3/4 ton, four-wheel drive truck with utility body and crane: 2.A.' GMC truck $24,497.00 Transwest Trucks, Inc.: ¢59 Rains Motor Company: Ford truck with trade-in minus $500 local preference $25,663.00 |~f Dodge truck with trade-in $27, 636.20 The Committee recommends approval to purchase the GMC truck for $24,497.00 from Transwest Trucks, Inc. for use by the Water Department. FUEL TANKS REMOVAL PROJECT -- APPROVAL FOR DESIGN Director Linnane received a scope of services proposal from Rocky Mountain Consultants for the removal of the existing fuel storage ---~ tanks at the Town shop facility. The proposed cost of $7,180 includes engineering, testing, bid package preparation, observation, documentation, transportation and disposal of the tanks and piping, analytical testing of soil and groundwater, and site characterization report. The Committee recammends approval of 2.A.1 the removal of the fuel storage tanks at a cost of $7,180. the scope of services received from Rocky Mountain Consultants for REPORTS The Committee reviewed the Customer Service Response Water Reports for January. Water Superintendent Goehr 1 answer concerns of Trustee Miller regarding accoun water billed bleeders in the near future. Trustee Mill estioned the water usage of Marys Lake versus Glacier Cree irector Linnane noted that water usage varies and the swi from one water plant to another does not affect that usag Highway 7, Highway 34, El Overlay Projects Update: Director Linnane referred to a er in the Trail-Gazette written by Spencer Wyant, stati at the widening of Highway 7 will result in the removal o bike path and trees. Linnane verified that the bike path be improved and the trees will remain. Chairman Gillette r rated that citizens are urged to attend the Public Works ttee meetings to address questions and misconceptions rega g the Hwy. 7/Hwy. 34 projects. Chairman Gillette commended Director Linnane for his involvement in the Highway 34 project. Director Linnane reported this project is on schedule. 8-ADFORO PU~LISHING CO. RECORD OF PROCEEDINGS . planning Commission - January 16, 1996 - Page 7 2¥11 Amended Plat of Lots 1 and 2. Block_3. Fall River 3.A. Estates. Fall River Estates. Inc./Agglicant. This subdivision modifies the lot line of existing Lot 1 and subdivides Lot 2 into 4 lots. Highway access will be required for Lots 2A and 2B. Lots 2C and ZD will have access from Fall River Court. Lots 2C and 2D are proposed to be rezoned to R-S Residential and limited to one single family dwelling on each lot. (Lot size does not permit a duplex). Applicant's Representative Paul Kochevar suggested that in lieu of requiring the CDOT access permit being secured prior to Final Plat approval, the owner's be allowed to secure the access to the lots prior to building permit. Reasoning for this request is that the owner's need to apply for the access permit after the project , is totally designed which will clarify how many units will be using the access. The Applicant has received a letter from CDOT stating they will allow two accesses as shown to them in the field. If, for some reason, CDOT does not approved the permit, the lots would have access to a Town street. In addition, Mr. Kochevar will prepare and submit a covenant requiring the area identified as preserved to be a "no build area." With the first building permit, the Town can verify that this covenant was recorded. Director Stamey reviewed the staff report: building envelopes with dimensions should be indicated for Lots 2C and 2D to protect future buyers; a subsequent rezoning request will be considered in association with the submittal, and if approve-d, a note should be added to the plat that no building permits will be issued until such time as those lots are actually rezoned; and that staff is reviewing the potential for shared access between Lots 2B and 2C where residential and commercial traffic might share Highway 34 access. As there were no comments from the audience, it was moved and seconded (A. Hix/Brown) the Amended plat of Lots 1 and 2, Block 3, Fall River Estates be favorably recommended to the Board of Trustees, contingent upon the following. Discussion followed concerning the 10' utility easement required by the Light & Power Department along the Fall River Drive property line; shared access relative to whether or not CDOT requires that the driveway be installed on private property, not in the right-of-way--staff reviewed the grades and location of the access easement as related to bridge construction and found this option feasible, however, staff is considering impacts related to driveway construction and the amount of disruption to vegetation along the River; and installation of a new bridge relative to potential floods. The motion passed unanimously: 1. Identify open space area (Outlot A). t 2. Access permits for Lots 2A and 2B shall be secured prior to application for a building permit. 3. The notes regarding access to Lot 2D should be added to the final plat (access from Fall River Drive, privately constructed bridge, ability to construct bridge in easement). 4. Show the location of the new sewer and electric utility easements and add note regarding vacation of a portion of the existing sewer easement. 5. Verify or apply for inclusion in NCWCD prior to Town Board approval. 6. Add CDOT utility permit requirement to Utility Plan. 7. Compliance with UTSD permit fees. 8. Rezoning of Lots 2C and 2D to R-S Residential. 9. Show adjacent subdivision/lot information· 10. Building permits will not be issued on Lots 2C and 20 until such time as the property is formally rezoned to R-S. REZONINGS. 3.8 Lots ZC and 20, Block 3. Fall River Estates. Fall River , Estates. Inc./Applicant. Chairman Sager opened the public hearing. This request is to rezone Lots 2C and 20 from C-O Commercial Outlying to R-S Residential. The size of the lots would allow one single-family dwelling on each lot. Existing Zoning Existing Land Use North C-O Commercial Outlying Vacant South C-0 Commercial Outlying Accommodations & Vacant East R-M Multiple Family Accommodations West E-Estate Vacant & Single Family Paul Kochevar, Applicant's representative noted that the proposal relates to the subdivision plat presented earlier on the agenda. Due to the configuration of the site, it is more . advantageous to develop the area as single-family sites, not commercial. Mr. Kochevar confirmed the site does provide an adequate footprint. Planner Joseph reviewed the staff report, and as there were no comments from the audience, Chairman Sager declared the public hearing closed. As the R-S zoning is compatible with the neighborhood, and the R-S zoning and uses are more compatible with the site than C-0 zoning and uses, it was moved and seconded (Burgess/Brown) that the Rezoning Request for Lots 2C and 20, Block 3, Fall River Estates, from C-O Commercial to R- S Residential be favorably recommended to the Board of Trustees, and it passed unanimously. ORDINANCE NO. 3-96 AN ORDINANCE ADDING LOTS 2C AND 2D, BLOCK 3, FALL RIVER ESTATES TO R-S RESIDENTIAL ZONING TO TITLE 17 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK WHEREAS, the Planning Commission has recommended that Lots 2C and 2D, Block 3, Fall River Estates be rezoned from C-0 Commercial to R-S Residential; and WHEREAS, following testimony, the Board of Trustees has determined that it is in the best interest of the Town to rezone Lots 2C and 2D, Block 3, Fall River Estates as R-S Residential. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Lots 2C and 2D, Fall River Estates be zoned R-S Residential. Section 2. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and subsequent publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 1996. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 1996, and published in a newspaper of general publication in the Town of Estes Park, Colorado, on the day of , 1996. Town Clerk IRAOrORO /.LIDNING CO. RECORD OF PROCEEDINGS . planning Commission - January 16, 1996 - Page 6 121. Special Review #96-2. Portion of Lot 2. Block 3. Fall River Estates. Kvien Trust/Applicant. This proposal consists of 16 ~ dwelling units in a four unit building configuration; two units over two units. It is anticipated that most of the units wilI be one bedroom in size with approximately 4 units being two bedroom. Each unit will be served by individual taps for water, sewer, electric, gas and telephone. In addition to utility lines, 20 parking spaces will be provided and a two-car maintenance garage will also be constructed (attached to units 15/16 at the north end). Applicant's representative Kochevar noted that the Applicant is requesting a bonus on the number of units. Calculations as presented in the staff report have been changed as the open j space (reserved area) has been increased, thus the bonus request is for 1.62 units (for the preserve area). The site will be minimally disturbed as the site was previously damaged due to the flood. Extensive landscaping, also due to the flood is being planned. Five trees will be removed, three of which are already dead. The Applicant is in agreement with staff recommendations, and Mr. Kochevar is preparing the landscape plan. Discussion included confirmation of the bonus request of 1.62 units; resulting size of Outlet A which is now 17,510 sq. ft.; confirmation that two handicapped units have been designated with their associated parking spaces; and confirmation of the floodplain designation. Planner Joseph reviewed the staff report, and Commissioner A. Hix noted the Applicant is required to purchase a business license pursuant to the overnight units. Audience comments were heard from Larry Gamble/citizen, who requested the existing barb wire on site, where it is serving no purpose, be removed. Concluding all discussion, it was moved and seconded (Brown/A. Hix) Special Review #96-2 for a Portion of Lot 2, Block 3, Fall River Estates, be favorably recommended to the Board of Trustees with the following conditions, and it passed unanimously: 1. Proposed contours to be shown. 2. Conformance with the street and parking planting requirement be demonstrated, and a landscape plan be provided. 3. Add cluster box location. 4. Add 100 year flood elevation. Developer should consider raising finished floor elevations. 5. Increase open space area (Habitat Preserve) to allow for density bonus. 6. Bridge foundation be located out of the 100 year floodplain. 7. Show "Habitat Preserve" as Outlot A, Open Space, Non-Build Area. Alternatively the open space could be preserved with a covenant with the Town and recording of the covenant and development plan. 8. Relocate sewer line and provide new easement. 9. All unnecessary barb wire be removed. . BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Special Planning Commission Meeting February 6, 1996 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl and David Thomas Attending: Chairman Sager, Commissioners Burgess, Gilfillan, A. Hix, Pohl and Thomas Also Attending: Ass't. Administrator Widmer, Senior Planner Joseph, Clerk O'Connor Absent: Commissioner Brown Chairman Sager called the special meeting to order at 1:30 p.m., and he read the Rules of Conduct. €. SUBDIVISIONS. 3.gb l-<R. Final Plat. Portion of Block 7, Town of Estes Park. Bryce Dallman & Robert Dekker/Applicant. This Final Plat proposes to subdivide a single existing lot into 5 lots to be developed for commercial use as allowed under C-D zoning. The westerly lot (Lot 5) is to be used as a shared parking lot. The 20'- wide area between the existing edge of pavement and the property line along Elkhorn Avenue is to be improved as on- street parallel public parking with sidewalk. Building envelopes would create 5' sideline setbacks eliminating the common wall building configuration otherwise allowed under C-D zoning. The existing excavated area on the site would be used for building placement with some additional excavation being considered. The designation of building envelopes serves to set certain limits for additional site excavation. Vehicular access to Elkhorn Avenue is to be restricted to the shared parking located on Lot 5. Parking located in the right-of-way is to be for public use. The development of this site presents an opportunity to significantly improve the appearance of the west entry to the downtown. Applicant's Representative Kochevar confirmed that the Applicant has reviewed staff's recommendation and they have no objection to complying with same. The site is located within the NCWCD, a Utility Cut Permit has been received from CDOT, and the Applicant has applied for an Access Permit. Discussion followed on the proposed Streetscape Improvements relative to the sidewalk design, planting beds, street tree plantings, parking, and decorative lighting. Senior Planner Joseph confirmed that the plan being displayed was the most current and it incorporated staff's Streetscape recommendations. A meeting was held with EPURA Executive Director Anderson in November, 1995 to explain the Project; however, EPURA approval has not been formally obtained at this time. Planner Joseph reviewed the staff report and recommended the following three conditions of approval be added to a motion: (1) final coordination of the Streetscape Improvements be submitted and approved by EPURA; (2) a Soil Engineering and Geology Reports prepared by a Professional Engineer be submitted with a building permit request; and (3) all over-lot excavation and grading be completed prior to the sale of any BRADFORD PUBLISHINGCO RECORD OF PROCEEDINGS .. .. Special Planning Commission Meeting - February 6, 1996 - Page 2 lot. Joseph confirmed that the aforementioned three items were previously discussed with the Applicant' s Representative. Mr. Kochevar confirmed the Applicant has no objection. Comments from the audience were heard from: Camilla Saint, Attorney representing Mr. and Mrs. Gerald Mayo and Mary Lamy, adjacent property owners. The Mayor home is 50' from the lot line and Town Attorney White advised any public safety concerns should be expressed during this meeting. Attorney Saint's clients primary concern is with the lateral support for their properties, and photographs were presented which identified their properties' proximity to the proposed development. The Commission also reviewed a neighborhood site plan. The clients referred to existing excavation located behind "Grandpa' s" where the hillside is eroding, and also the unfinished parking lot on Moraine Ave. experiencing identical deterioration, which is why the clients are concerned with public safety/liability concerns associated with this Project. Mr. Mayo has installed over $7,000 worth of thermal-paned windows and he is seeking confirmation as to who would pay for damages. Hikers in the area also add to liability concerns. Staff confirmed that the UBC contains regulations which address slope stability and geological conditions and it also provides for limits on excavation. Bob Dekker/Applicant, reported that the site is fairly well excavated for approximately 180-200'; from the west end, the toe-end slope will be cut out to obtain a larger building envelope; the east end will undergo the most excavation; at the southeast corner, excavation may be an additional 15-20' more, however, the Applicant believes excavation will be approximately 80-100' from the rear property corner. Mr. Dekker confirmed that excavation will not remove more of the mountain than absolutely necessary. Mr. Kochevar confirmed that excavation will be contained within a 10' property line setback. Staff acknowledged correspondence received from Pati Czarnowski, Owner, Pati's Hair Care, 455 W. Elkhorn Ave., who expressed her opposition to the excavation of the mountain based upon safety of blasting, thus creating a permanent scar on the west entrance to Town, and stability of the cliff. Planner Joseph confirmed that certain development could occur on this site without it being subdivided. Mr. Mayo stated that he has not examined the elevations, etc. and he urged the Applicant to assume responsibility for all liability. Commissioner Hix confirmed that the liability lies with the property owner; should any damage during blasting occur, liability lies with the contractor. When questioned whether development could occur without intense excavation, Mr. Kochevar confirmed that it could, however, Lot 1 would be eliminated as a building site. There being no further discussion, it was moved and seconded (Gilfillan/Sager) the Final Plat of the Replat of a Portion of Lot 7, Town of Estes Park, be favorably recommended to the Board of Trustees, contingent upon the following being incorporated in the Final Plat, and it passed by the following votes: Those voting "Yes" Commissioners Gilfillan, A. Hix, Pohl, and Sager. Those voting "No" Commissioners Burgess and Thomas. 1. Secure CDOT Access Permit prior to development of parking on Lot 5. 2. Water lines be installed across Elkhorn Avenue prior to the summer of 1996. BRADFORD'UIL'SHING.0. RECORD OF PROCEEDINGS Special Planning Commission Meeting - February 6, 1996 - Page 3 3. Property be included in the NCWCD. 4. Vehicular access be limited to Lot 5, and a note be added to the Final Plat to this effect. 5. Lot 5 be identified as a common parking area. 6. The following information be added to the Final Plat: Relation to Adjacent Areas. The map or plat shall show corners of all adjoining subdivision, or portions thereof, by lot or block number and tract name. The relation of the tract to adjoining subdivision shall be shown by ties consisting of courses and distances. The map or plat shall show all Town boundaries crossing or adjoining the subdivisions clearly designated and tied in. 7. A note be added to the plat designating drainage easements. 8. Coordination of the Streetscape Improvements be submitted to EPURA. 9. A Report regarding Excavation Grading and Engineering Geology, prepared by a Professional Engineer, be submitted prior to issuance of a building permit (no excavation to take place without a building permit). 10. Over-lot excavation and grading be completed prior to the sale of any lot. 11. The building envelope shall designate the limit of excavation. Chairman Sager adjourned the meeting at 2:29 P.M. fla d)-7 . ..-1,4.j Vickie O'Connor, CMC/ME, Town Clerk eRA'FOR' PUILISHING.0. RECORD OF PROCEEDINGS --- planning Commission - January 16, 1996 - Page 4 3. Show existing overhead electric and El~r underground electric, and provide an esement on the subdivision plat, as required. - 4. Provide drainage report and«details of all drainage facilities. 5. Clean existing-dflveway culvert and improve outlet. 6. Tht-puopi~rty to be included in the NCWCD. Commi~fiener Brown suggested that due to numerous discussions conperning building height, that staff look at clarifying the r€~ulations. 3-er Special Review #96-1. Lot 1. Block 1. Lake View Tracts. 3.t- David F. Habecker/Applicant. This plan proposes a combination of condominium units and accommodation suites, both to be managed for overnight accommodations, as follows: 2 Bldg.A:8 units, 2-story,2&3 Bedroom condominiums with attached garage. ¥ Bldg. B: 8 units, 1-3 story,1&2 bedroom suite lodging with attached garage. Bldg. C: 5 units, 2-story, 1&2 bedroom suite lodging with office. Future Bldg. D: 2-story meeting room with garage under. Optional Bldg E: Swimming pool enclosure. A 6' high cedar privacy fence is being proposed for the west, east and south property lines. Applicant Habecker stated that peculiarities of the site include: the site is lower than Highway 34, and there is a swale and sewer line running through the property (a sewer easement must be maintained for the sewer line). Mr. Habecker reviewed the recommendations contained in the staff report, questioning if a specific planting list is required. All mail will be forwarded to the office therefore the need for a cluster box is unnecessary. He is working with CDOT concerning the radius for CDOT access and the highway widening project. He will control erosion on the site as necessary, the drainage plan has been submitted and approval. A note on the fence has been added to the plat. He will maintain an existing elk migration route. Discussion followed concerning a cluster box installation, and Mr. Habecker will identify a box location on the plat; he was advised that a business license must be obtained for the overnight units, he will add a note ensuring adequate parking (garages cannot be remodeled a part of the dwelling), confirmation that the dumpster will be inside a garage near the office, assurance that there is sufficient space for parking in the front of the condominium, confirmation that staff is agreeable to the grading plan relating to the steepness of the driveways, and confirmation by Mr. Habecker that due to existing topography, the buildings cannot be "stairstepped." Audience comments were heard from Robert Peterson/Four Winds Motor Lodge (adjacent land owner) who expressed concerns with: loss of income/year (on-going), reduced property value, BRAD~OROPUBLISHINGCO· RECORD OF PROCEEDINGS .. Planning Commission - January 16, 1996 - Page 5 incompatibility of proposed construction, loss of repeat business, reduction of time of occupancy, the fence would limit snow removal, construction occurring during the peak season, resulting in considerable loss of business, prevailing wind blows dust and trash, and loss of wildlife viewing and migration route. The items above were reinforced by a letter from Range Realty, Peterson's personal calculations, and various photographs. Chairman Sager reviewed the Commission's parameters in considering the application. Lee Herman, representing Paul and Shirley Carpenter, 1061 Pine Ln. also presented photographs and requested clarification as to how the elk/deer corridor would be protected, suggesting perhaps a gap be planned in the fence installation. There were no further comments from the audience. Commissioner comments included: clarification of the maximum use by right on this site particularly relating to overnight accommodation units and kitchen facilities (density calculation); confirmation that the Applicant is not seeking any bonus units; confirmation that 37 units are allowed; confirmation that the Special Review requirements are prompted by accommodation gross floor area in excess of 16,000 sq. ft.; confirmation by the Applicant that it is impossible to "flip- flop" the units to reduce the impact to the Four Winds property; confirmation by Habecker that due to financial and weather constraints, construction would most likely begin this summer to provide an opportunity to advertise the units, however, he will attempt to limit construction during normal daylight hours; discussion of setback; confirmation that the proposal conforms to zoning and building regulations; confirmation that the proposed land use is compatible with existing land use. Commissioner A. Hix expressed concern that the developer, under Special Review 17.36.030, is charged with the burden to demonstrate how a development meets all criteria in Sections 1-5, particularly #2 Building and. Site Design - how a visual intrusion is managed. Attorney White confirmed that generally, the bonus provision prompts Special Review, however, in this proposal, Special Review was prompted by gross floor area. Mr. Habecker confirmed that buildings were located to take advantage of the view, and the concrete wall will not be a visual intrusion. Attorney White confirmed that Denver has a height limit on the view from landmarks, not downtown buildings - the only established view corridor in Estes Park is for the Stanley Hotel. commissioner Brown noted ; his difficulty in finding a compelling case regarding visual intrusion and how site design was mitigating said intrusion on other adjacent property - the buildings could be lowered and/or re-design - the options speak against this proposal. Mr. Van Horn noted the property immediately to the west and what would have occurred if this criteria applied to it, and he also noted the undue hardship on this site when the criteria placed on this property has not been equally applied to other sites--in addition, the property has been available for purchase for a lengthy period of time. The Applicant is working with property that is crowded in on both sides. Commissioner Brown stated that zoning has changed, and Applicants are subject to rules in affect at that time. There being no further discussion, it was moved and seconded (A. Hix/Thomas) that based upon the visual intrusion, Special Review #96-1, Lot 1, Block 1, Lake View Tracts be denied, and it passed by the following votes: Those voting "Yes" Commissioners Brown, Burgess, A. Hix, Pohl and Thomas. Those voting "No" Chairman Sager. Commissioner Brown noted that the Applicant may return to the Commission by addressing the concerns or a new site, or submit this proposal to the Town Board. . ·,gt i U m¥' y Ul ·* N I < . 4 4*7427 TOWN OF ESTES PARK 5614*£#Fhyrf w»3~ 1 t. V 4,-1, 14,744 0 Lf ux•,gr#g. 1 / /06: tnt February 15, 1396 TO: Board of Trustees FROM: Mayor Bernie Dannels RE: LARIMER COUNTY OPEN LANDS ADVISORY BOARD Pursuant to a letter from Larimer County concerning appointments to the Larimer County Open Lands Advisory Board, I recommend that - Gary Klaphake, Town Administrator, be appointed by the Town to represent Estes Park on this Board. Mr. Klaphake is currently an active member of the Estes Valley Land Trust. He is familiar with Larimer County Open Space activities and Greater Outdoors Colorado grant program. He can relate his activities back to this Board on a regular basis. He is willing and able to serve in this capacity. fle. BOX 1200 · 170 ,\,1.-\C GREGOR AVENUE · ESTES PARK. CO 80517 · FAX (9701 386-6909 . 1 Board of County Commissioners 498-7010 , ,A 0. ' ~mitment To Progress .. RECEIVED FAX 498-7006 FEB 1 5 1995 Post Office Box 1190 Fort Collins, Colorado 80522-1190 A nl\All\I ng=PT LARIMER COUNTY COLORADO February 14, 1996 Gary Klaphake Town Administrator Town ofEstes Park P. O. Box 1200 Estes Park, CO 80517 As you know, the voters of Larimer County overwhelmingly approved a county-wide 1/4-cent sales and use tax specifically earmarked for open space, natural areas, wildlife habitat, regional parks and trails. This exciting eight-year program allows us to partner together to preserve the quality of life we value so highly in Larimer County. It is our intent to establish an effective program that preserves our natural and cultural heritage for both wildlife and human populations; and that is also fair to the landowner as well as the taxpayer. As a pan ofthe initiative, the County Commissioners are required to establish a voluntary county-wide Advisory Board to make recommendations regarding the County's share ofthe sales and use tax. The initiative stipulates that the Advisory Board "at a minimum shall consist of one (1) elected oficial or appointee from the municipalities of Berthoud, Estes Park, Fort Collins and Loveland: one (1) member from " the Larimer County Planning Commission; andfour (4) citizens appointed at large. Ladmer County is currently in the process of establishing this Advisory Board and is requesting that each city select its appointee by Thursday, March 7, 1996. The Open Lands Advisory Board will have its first meeting on Wednesday, April 17, 1996, time and location to be determined. This Board will meet regularly once a month in the evening for 2-3 hours and wiltlikely have additional work sessions as the program is formed. Your community's appointee may be from your elected Board or Council, a member of a Board or Commission, a staff representative or a citizen at large. Term lengths for all members will be determined as the by-laws are developed by the Open Lands Advisory Board and then approved by the County Commissioners. This first Open Lands Advisory Board will play an important formative role as Larimer County develops its first comprehensive Open Lands Program. We are looking for a Board that is dedicated to the successful formation ofa program that wiltleave a lasting legacy ofLarimer County's special places for our grandchildren to enjoy. To this end, our goal is to appoint members to the Board that are collectively 1) knowledgeable in all facets of the program; 2) balanced by interest/expertise, geography and population distribution; and very importantly 3) demonstrating a willingness to work as a team to establish a successful program. BOARD OF COUNTY COMMISSIONERS John Clarke Janet Duvall Jim Disney District I District 11 District 111 Gary Klaphake February 14, 1996 Page 2 . We look forward to hearing from your Council or Board by Thursday, March 7, 1996. Please send a written confirmation and complete and return the enclosed application form (for our information) to John MacFarlane, Director, Larimer County Parks Department, 1800 South County Road 31, Loveland, CO 80537. Ifyou have any questions, please contact K-Lynn Cameron, 679-4570. LARIMER COUNTY COMMISSIONERS 82-91_ John Clarke Chairman sb enclosure Application for Larimer County Lorimar Countv Parks Open Lands Advisory Board A , Applications must be received by 4:30 p.m., March 4, 1996, at the Larimer County Courthouse County Commissioners Office 200 West Oak Ft. Collins, CO 80521 FAX 498-7006 DATE: 2/15/96 NAME: Gary Klaphake ADDRESS: 1078 Pine Knoll Dr. Estes Park 80517 (Street Address) (City) (Zip) OFFICE PHONE: (970) 586-5331 HOME PHONE: (970) 586-8888 I reside in : Estes Park (Name of municipality or "unincorporated Larimer County") Length of residence in Larimer County: 8 years Describe the area where you live (can check more than one): O City or town C Mountainous ¤ Semi-rural ¤ Foothills O Rural [] Plains Current occupation and place ofemployment: Town Administrator, Town of Estes Park Prior work experience: City Manager in Iowa and Minnesota since 1975. Volunteer work: Estes Valley Land Trust, Rotary, Youth Activities Are you presently serving on a county board or commission? If so, which one? No Estimated hours per month you could devote to this group: 8-10 hours Are you able to attend evening and/or afternoon sessions? Yes Experience which qualifies you for this group: Open space experience in Minnesota (Lake Shore open space); Estes Valley Land Trust Board Member Any teambuilding skills/experience? Training in quality improvement and team building; facilitator of goal setting 1