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Home My WebLink AboutPACKET Town Board 1995-01-24BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, January 24, 1995 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated January 10, 1995. 2. Bills. 3. Committee Minutes: A. Light and Power, January 12, 1995. B. Public Safety, January 19, 1995. C. Planning Commission, January 17, 1995 (acknowledgement only). ACTION ITEMS: 1. Light and Power, January 12, 1995: A. Budget Expenditure - Copy Machine, $9,644. B. Budget Expenditure - Electric Rate Study Consulting Services, $5,000. 2. Public Safety, January 19, 1995: A. Budget Expenditure - Communications Equipment, $50,000. B. Accountability Committee - Update. 3. Planning Commission, January 17, 1995: A. Annexation of Grey Fox Addition - Continue to February 14, 1995. 4. Resolution - Reappropriate 1994 Encumbered Funds to the 1995 Budget. 5. Town Administrator's Report: A. Comprehensive Plan - Update. B. Senior Citizen Center - Update. 1 Town of Estes Park, Larimer County, Colorado, . Ja,wary. 10. 19.95 . Minutes of a . RegularÂ· - Â· meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . 10th . day of ... .Januijry. ., A.D., 19.95 . at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... Pregent: Mayor Trustees: H. B. Dannels Robert L. Dekker, Mayor Pro Tem Susan L. Doylen, Stephen W. Gillette, William J. Marshall, Also Present: Michael E. Miller, Gary F. Klaphake, J. Donald Pauley 1 Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Absent: Town Clerk Absent: None The Town's 75th Anniversary was recently recognized and Polly Gunn, Co-Chair, gave a brief background of Anniversary events, and commended Committee Members Patricia Maher, Melody Paige, Ned Linegar, Terry Licence and Tim Asbury. Ms. Gunn presented a Commendation Award to Mayor Dannels from the American Association of State and Local History commemorating Estes Park's 75th Anniversary. PUBLIC INPUT. Louis O'Riordan expressed objection to the 3-minute time limit for public input and the expenditure by the Advertising Department for the "Internet" system. CONSENT CALENDAR: 1. Town Board minutes dated December 13, 1994. 2. Bills. 3. Committee Minutes: A. Public Safety, December 15, 1994. B. Community Development, January 5, 1995. C. Planning Commission, December 20, 1994 (acknowledgement only). D. Board of Adjustment, January 3, 1995 (acknowledgement only). It was moved and seconded (Dekker/Gillette) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Accountability Committee - Report. The Public Safety Committee recommended Administrator Klaphake obtain additional information on a "Standards Committee" as requested by Todd Jirsa/citizen. Staff contacted CML and discovered that the majority of municipalities use such an ad-hoc committee for specific projects, ie: budget, planning; these committees have not been used on a general basis for the entire city. Consensus of the Board was to refer this item back to the Board of Trustees - January 10, 1995 - Page 2 Public Safety Committee. 2. A. Lions Club of Estes Park Agreement. The Community Development Committee recommended approval of the standard ' Lions Club Agreement for rental and operation of the Concession Stand at the Fairgrounds. It was moved and seconded (Doylen/Marshall) the Lions Club Agreement be approved as presented, and it passed unanimously. B. Hunter Jumper Horse Show Agreement. It was moved and seconded (Doylen/Pauley) the Hunter Jumper Agreement be approved as presented, and it passed unanimously. 3. A. Final Plat of Lot 6. Little Prospect Mountain Addition. 137 Stanley Circle Drive. Geraldine Kappely/Applicant. Mayor Dannels opened the public hearing. Community Development Director Stamey reported that the Applicant is proposing to divide an existing lot into two lots, and existing land use is one single-family dwelling on Lot 6A;'Lot 68 is vacant. Sewer connection to Lot 6A has been completed, a maintenance and access note for the driveway access has been added to the plat, and all Planning Commission recommendations have been addressed. There being no public comment, Mayor Dannels closed the public hearing. It was moved and seconded (Doylen/Gillette) the Final Plat of Lot 6, Little Prospect Mountain Addition be approved, and it passed unanimously. B. Amended Plat of Lots 15. 16 and 17. Block 2. Town of Estes â€ž Park. 101 E. Elkhorn Avenue (Hump Hotel). Elizabeth Bowers/Applicant. Mayor Dannels opened the public hearing. Director Stamey reported that the Applicant is proposing to combine three lots into two, an Improvement Guarantee has been received for the installation of sidewalk, curb and gutter, and a 20' access easement for Lot 14 (northeast corner of the site) has been provided. Director Stamey confirmed that he will prepare a timing schedule for the Applicant for the installation/completion of individual water meters (project to be completed prior to reconstruction of Elkhorn Ave.); and a note will be added to the plat concerning the status of the Estes Park Sanitation District sewer line. Representative Van Horn confirmed that sufficient funds will be included in the Improvement Guarantee for installation of the water meters. The EPSD has experienced difficulty in locating the sewer line for the single-family dwelling behind this site, therefore, a note will be added to the plat stating that if the buildings are modified, the building owner is obligated to ensure sewer service to the single-family dwelling (prescriptive right). This note will create a blanket easement for said sewer line. There being no further testimony, Mayor Dannels closed the public hearing. It was moved and seconded (Doylen/Gillette) the Amended Plat of Lots 15, 16 and 17, Block 2, Town of Estes Park be approved, and it passed unanimously. C. Replat of Lot 131. Al Fresco Place. John Grace/Applicant. It was moved and seconded (Pauley/Doylen) the Replat of Lot 131, Al Fresco Place be continued to February 14, 1995, and it passed unanimously. D. Amended Plat of Lots 11. 12 and 13. Park Entrance Estates. Janice A. Larkin/Applicant. Mayor Dannels opened the public hearing. Staff noted that the Applicant is proposing to combine three lots into one lot with a total of 3.03 acres and all Planning Commission recommendations have been met. As there was no public comment, Mayor Dannels closed the public hearing. It was moved and seconded (Dekker/Doylen) the Amended Plat of Lots 11, 12 and 13, Park Entrance Estates be approved, and it passed unanimously. Board of Trustees - January 10, 1995 - Page 3 E. Amended Plat of Lot 10. Block 2. Park Entrance Estates. Metes and Bounds Parcel. Ted Chittwood/Applicant. It was moved and seconded (Pauley/Doylen) the Amended Plat of Lot 10, Block 2, Park Entrance Estates be continued to February 14, 1995, and it passed unanimously. F. Special Review #94-2. Lots 16 and 17. Craas Subdivision. Johnson and Maria Lin/Applicant. Trustee Doylen declared a potential conflict of interest and stated she would not participate in discussion nor vote. Mayor Dannels opened the public hearing. Director Stamey reported that the Applicant is requesting a transfer of density from Lot 17 to Lot 16 to allow construction of two 3-story six-plex apartment buildings, thereby maintaining Lot 17 as open space. Code compliance would allow 8 units on Lot 16 and 4 units on Lot 17. With the transfer of density, the Applicant is proposing a total of twelve units plus open space--density is not being increased. If approved, the Town would be a party to the covenants to maintain Lot 17 as open space. Staff reviewed drainage issues, met with the Applicant's engineer, and downstream residents to resolve said issues, and as a result, the detention pond on Lot 16 will be oversized to protect surrounding property owners. The direction of any runoff will be at the historical pattern. Staff reported that the plans ensure that an increase should not occur. Representative Van Horn commented that the direction of flow is not being altered. and that standards have been established for the management of storm water; however, there is no guarantee downstream residents will not be flooded. The Applicant has exceeded acceptable standards in an attempt to resolve the drainage concerns. Van Horn added that Lot 17 would require vast amounts of blasting and that the density is reduced due to the slope calculation--the Applicant is not requesting a change in the density, and the Board of Adjustment has granted a 10' setback. The Board questioned whether ownership of Lots 16 and 17 would remain with the Applicant, if Lot 17 would remain as open space, and whether the roof would be redesigned. Van Horn stated that the covenants could include linkage of both lots to the Applicant, Lot 17 will remain as open space in perpetuity, and the roof will be redesigned. There being no public testimony, Mayor Dannels closed the hearing. It was moved and seconded (Dekker/Marshall) Special Review #94-2 for Lots 16 and 17, Crags Subdivision be approved with the conditions that Lots 16 and 17 remain (in perpetuity) under one ownership, Lot 17 remain as open space in perpetuity, and that Planning Commission Recommendation #1 ("Finding") read as follows: "Lot 17 is determined to be of special importance due to the value as a scenic resource preservation." (deleted all reference to animal habitat/wildlife migration), and it passed by the following votes: Those voting "Yes" Trustees Dekker, Gillette, Marshall, Miller and Pauley. Those ~Abstaining" Trustee Doylen. G. Rockv Mountain National Park. Fall River Entrance Visitors Center - Letter of Support from Town Board. Administrator Klaphake reported that former Supt. Rouse requested a letter of support for this project which was presented to the Town Board and Planning Commission. Relative to wildlife concerns, Trustee Doylen confirmed that D.O.W. Representative Spowart advised that this plan was far superior and far less detrimental to the wildlife than the previously submitted plan. It was moved and seconded (Doylen/Gillette) the Mayor be authorized to issue a Letter of Support for the Fall River Entrance Visitors Center proposed by the Rocky Mountain National Park, and it passed unanimously. 4. Fire Department Year-End Report. Secretary Chrastil presented the following officers for appointment, and it was moved and seconded (Pauley/Marshall) the following officers be approved, Board of Trustees - January 10, 1995 - Page 4 and it passed unanimously: Jack Rumley ......... ........ Fire Chief Edward Ford 1st Assistant Chief Scott Dorman ................ 2nd Assistant Chief Mark Chrastil Secretary Chief Rumley reviewed the "Run Report" : total number of calls 213, total manhours 3,101, total incidents inside Town limits 74, and total incidents outside Town limits 139. Secretary Chrastil reviewed income and expenses, and confirmed that $30,000 for construction of the west-end satellite has been reserved. Work on the smoke house is completed and the Department is considering the purchase of a new tanker. In the recent fund drive, donations averaged $50 with total donations collected thus far $74,921.50. Administrator Klaphake noted that the funds specified in the report are the sole responsibility of the Department. Funding included in the Town's budget for operations of the Fire Department is combined for total funding. The Board commented that the Department is well lead and trained, and praised the Department for a job well done. 5. Resolution #1-95 Designating a Public Place to Post Notices. Pursuant to Section 26-6-402 (2) (c), the Board must designate a public place where all public notices must be posted. It was moved and seconded (Gillette/Doylen) Resolution #1-95 be approved, designating the area adjacent to Administrative Offices as the public notice area, and it passed unanimously. 6. Services Agreement - Rocky Mountain Business Service/Jo Ann Pierce. Administrator Klaphake requested approval of a secretarial services agreement between Rocky Mountain Business Service/Jo Ann Pierce and the Town. The company is a genuine private contractor, complying with IRS regulations. This cost-effective agreement includes a fee of $1,200/yr. and, if approved, will be renewed annually. It was moved and seconded (Gillette/Dekker) the Agreement with Rocky Mountain Business Service be approved, and it passed unanimously. Staff will add language requiring a current business license in all future agreements of this nature. 7. Resolution #2-95 Exercising the Option to Purchase 4.784 acres from O. M. Naql Company. $397.072.00. Town Attorney White reviewed all closing documents for the purchase of 4.784 acres owned by 0. M. Nagl Company which is to be utilized for affordable housing. Trustee Miller questioned how approval could be granted without specific parameters being clearly defined (i.e. rental fees, number of units, etc.), and that, in his opinion, tax dollars should not be expended for housing. Administrator Klaphake responded that staff has been collecting information relating to tax credits, interest rate, gap financing, and. rent calculations. A Performa will be prepared and submitted to the Board for approval. If the document is not approved, the land in question could be sold. Public comment in favor of the expenditure was heard from Louis O'Riordan. Additional Board comments included: the land is the foundation in which to solve the housing problem, the Town should follow the existing Investment Policy - the ~ Town should not compete with the private sector concerning housing - the Option to Purchase the land has been in effect for nine months and the Town has yet to define the parameters. There being no further discussion, it was moved and seconded (Pauley/Marshall) Resolution #2-95 be approved, and it passed by the following votes: Those voting "Yes" Trustees Dekker, Doylen, , Gillette, Marshall and Pauley. Those voting "No" Trustee Miller. Board of Trustees - January 10, 1995 - Page 5 8. Liquor Licenses: A. ALPENAIRE INN. New Hotel and Restaurant License, 215 Virginia Dr.. Alpenaire Inn. Inc./Applicant. Trustee Doylen declared a conflict of interest and stated she would not participate in discussion nor vote. Mayor Dannels opened the public hearing. Applicant's representative John Phipps/Attorney, presenteda Petition containing 20 signatures in favor of the liquor license. Mary Yochum is the President of the Corporation and sole stockholder. There being no public comment, Mayor Dannels closed the public hearing. Attorney White reviewed the application and finding that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood, and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (Gillette/Dekker) the Hotel and Restaurant License filed by Alpenaire Inn, Inc. be granted, and it passed by the following votes: Those voting "Yes" Trustees Dekker, Gillette, Marshall, Miller and Pauley. Those voting "No" none. Those "Abstaining" Trustee Doylen. B. Transfer of Ownership: Retail Liquor Store License. from Bob and Connie Gappa to Joseph and Diane Kollias. dba MOUNTAIN DEW LIOUOR. 182 S. St. Vrain Ave. Current owner Bob Gappa introduced the new owner Joseph Kollias. Staff questioned whether a previous Liquor Code violation would extend to the new owner. Attorney White confirmed that the violation does transfer with the property. There being no further - discussion, it was moved and seconded (Dekker/Marshall) the Transfer of Ownership to Joseph and Diane Kollias, dba MOUNTAIN DEW LIQUOR be approved, and it passed unanimously. **Upon researching the file, the Town Clerk determined the Show Cause Hearing was held February 10, 1993. The Findings and Order mandated a 15-day suspension beginning March 15, 1993, ending March 29, 1993, and there were no additional days held in abeyance. C. Transfer of Ownership: Beer and Wine License. From Richard A. Barlow to Deborah Delcamp and Robert Pieper. dba POPPY'S PIZZA & GRILL, 342 E. Elkhorn Ave. New owners Ms. Delcamp and Mr. Pieper were not in attendance, and as the application was in order, it was moved and seconded (Doylen/Pauley) the Transfer of Ownership to Deborah Delcamp and Robert Pieper, dba POPPY'S PIZZA & GRILL be approved, and it passed unanimously. D. Transfer of Ownership: Hotel and Restaurant License. From Stephen and Sharon Moritz to Two Dolphins. L.L.C. (Alexandra P. Jones). dba GRUBSTEAK RESTAURANT, 134 W. Elkhorn Ave. Ms. Jones was present. Trustee Marshall questioned the status of smoke complaints issued by adjacent tenants. Ms. Jones stated that in a good faith effort, a 6' smoke stack was being added i to the exhaust system. There being no further comments, it was moved and seconded (Doylen/Gillette) the Transfer of Ownership to Two Dolphins, L.L.C. dba GRUBSTEAK RESTAURANT, be approved, and it passed unanimously. 9. Reappointments: A. Estes Park Building Authority. Staff reviewed the purpose and responsibility of said Authority, and it was moved and seconded (Dekker/Marshall) Peggy Lynch, Member and Monte Vavra, Secretary be reappointed to 3-Year Terms expiring January, 1998, and it passed unanimously. B. Advertising Policy Committee. Louis O'Riordan expressed his objection to the proposed reappointment, stating that Board of Trustees - January 10, 1995 - Page 4 and it passed unanimously: Jack Rumley ................. Fire Chief Edward Ford ................. 1st Assistant Chief Scott Dorman ................ 2nd Assistant Chief Mark Chrastil ............... Secretary Chief Rumley reviewed the "Run Report": total number of calls 213, total manhours 3,101, total incidents inside Town limits 74, and total incidents outside Town limits 139. Secretary ~ Chrastil reviewed income and expenses, and confirmed that , $30,000 for construction of the west-end satellite has been reserved. Work on the smoke house is completed and the Department is considering the purchase of a new tanker. In the recent fund drive, donations averaged $50 with total donations collected thus far $74,921.50. Administrator ~ Klaphake noted that the funds specified in the report are the sole responsibility of the Department. Funding included in the Town's budget for operations of the Fire Department is combined for total funding. The Board commented that the Department is well lead and trained, and praised the i Department for a job well done. 5. Resolution #1-95 Designating a Public Place to Post Notices. Pursuant to Section 26-6-402 (2) (c), the Board must designate a public place where all public notices must be posted. It was moved and seconded (Gillette/Doylen) Resolution #1-95 be i approved, designating the area adjacent to Administrative Offices as the public notice area, and it passed unanimously. 6. Services Agreement - Rockv Mountain Business Service/Jo Ann Pierce. Administrator Klaphake requested approval of a secretarial services agreement between Rocky Mountain Business Service/Jo Ann Pierce and the Town. The company is a genuine private contractor, complying with IRS regulations. This cost-effective agreement includes a fee of $1,200/mo. and, if approved, will be renewed annually. It was moved and seconded (Gillette/Dekker) the Agreement with Rocky Mountain Business Service be approved, and it passed unanimously. Staff will add language requiring a current business license in all future agreements of this nature. 7. Resolution #2-95 Exercising the Option to Purchase 4.784 acres from O. M. Naql Company, $397.072.00. Town Attorney White reviewed all closing documents for the purchase of 4.784 acres owned by 0. M. Nagl Company which is to be utilized for affordable housing. Trustee Miller questioned how approval could be granted without specific parameters being clearly defined (i.e. rental fees, number of units, etc.), and that, in his opinion, tax dollars should not be expended for housing. Administrator Klaphake responded that staff has been collecting information relating to tax credits, interest rate, gap financing, and rent calculations. A Performa will be prepared and submitted to the Board for approval. If the document is not approved, the land in question could be sold. Public comment in favor of the expenditure was heard from Louis O'Riordan. Additional Board comments included: the land is the foundation in which to solve the housing problem, the Town should follow the existing Investment Policy - the Town should not compete with the private sector concerning housing - the Option to Purchase the land has been in effect for nine months and the Town has yet to define the parameters. There being no further discussion, it was moved and seconded (Pauley/Marshall) Resolution #2-95 be approved, and it passed by the following votes: Those voting "Yes" Trustees Dekker, Doylen, Gillette, Marshall and Pauley. Those voting "No" Trustee Miller. . BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Light and Power Committee January 12, 1995 Committee: Chairman Dekker, Trustees Miller and Pauley Attending: Chairman Dekker, Trustee Miller Also Attending: Light and Power Director Matzke, Town Administrator Klaphake, Assistant Town Administrator Widmer, and Deputy Clerk Kuehl Absent: Trustee Pauley Chairman Dekker called the meeting to order at 8:02 a.m. OFFICE COPY MACHINE -- AUTHORIZATION TO PURCHASE , Director Matzke reported the present copy machine is 10 years old and requires maintenance amounting to $300 a quarter. Carolyn Kilgore, Light & Power and Public Works Secretary, solicited bids and requested demo units from Minolta and Xerox. Both machines were similar in functions, including auto duplexing, 20-bin sorter, auto stapler, magnification from 50% to 200%, and similar service response time. In addition, Xerox offered one-highlight color copies. The purchase price for the Minolta EP5420 is $9,644, no trade in, with a service contract for $569/year based on 36,000 copies. The purchase price for the Xerox 5343CASF is $12,954, with $800 trade in and a service contract for $1,440/year based on 36,000 copies. The budgeted amount for this purchase is $10,000; $6,700 from Light & Power Department and $3,300 from the Water Department. The Committee recommends approval of the purchase of the Minolta EP5420 at an outright price of $9,644 and further instructs staff to dispose of the current copier, possibly through a donation to a non-profit organization, such as Crossroads. 1995 ELECTRIC RATE STUDY -- AUTHORIZATION TO CONTRACT FOR RATE CONSULTING SERVICES M.E. Kiburz and Associates submitted a proposal to perform an electric rate study for the Town. Director Matzke reported that Kiburz and Associates has performed the previous two rate studies to our satisfaction and under budget. The purpose of the study is to ' design electric rates that would be applicable to the Park Service administrative loads and the Bureau of Reclamation. The rate design would separate the Town's delivery costs from Platte River purchase power costs. The cost of the rate design portion of the proposal, Phase 1, is estimated at $3,000 and if the Town chooses to implement the new rates, the rate hearing portion of the proposal, Phase 2, is estimated at $2,000. This cost may be recovered as part of the transfer of the system. Funding is available in the 1995 Light & Power Department budget. The Committee recommends the Town contract with M.E. Kiburz and Associates to perform the 1995 Electric Rate Study at a total cost not to exceed $5,000, and that comparison to other cities be completed before the recommendations are adopted. TWO PERSON BUCKET TRUCK REPLACEMENT -- AUTHORIZATION TO BID Director Matzke reported that replacement of the two-person bucket truck #25 is necessary. The truck is a 1983 Chevrolet with 82,000 miles. The truck was completely refurbished when the other bucket truck was replaced. Fleet Manager Shanafelt has conducted meetings with the linemen in preparation of designing the replacement truck. A total of 3 on-site demos are planned. The resale value of the truck has not been determined. The replacement of this vehicle is j BRADFC>FO PUILISHING CO. RECORD OF PROCEEDINGS Light & Power Committee, January 12, 1995 - Page 2 funded in the 1995 budget for $145,000. The Committee recommends staff be authorized to solicit bids for a replacement truck and return recommendations to the Committee in February or March. REPORTS Director Matzke presented various graphs and Financial Reports for November. Finance Director Vavra is in the process of closing out 1994. An uncollectible accounts report will be presented at the next meeting. Project Updates: Prospect Estates electrical service is complete. Christmas decorations are being removed with the exception of the twinkle lights, which Will remain until Valentine's Day. Allenspark has experienced electrical problems and equipment has been ordered to correct the situation. Platte River Power Authority: Assistant Administrator Widmer reported that at the December 15, 1994 Board meeting, the budget was adopted, the Integrated Resource Program was adopted, and the business plan was discussed. Copies of Phase 1, data gathering, were distributed to the Committee. Work on Phase 2, internal activities, is in progress. The purchase of a $350,000 front-end loader was approved with the bid requirements consisting of life- cycle cost rather than low bid. Market research will be conducted studying needs of the customers. The tour of the Estes Substation was rescheduled to the following meeting. There being no further business, Chairman Dekker adjourned the meeting at 9:21 a.m. -1=m- K-Q-2 Tina Kuehl, Deputy Town Clerk BRADFORD PUBLISHINGCO RECORD OF PROCEEDINGS Public Safety Committee January 19, 1995 committee: Chairman Gillette, Trustees Dekker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Police Chief Racine, Deputy Clerk Kuehl Absent: None Chairman Gillette called the meeting to order at 8:00 A.M. POLICE DEPARTMENT. BUDGET EXPENDITURES Automobile: Chief Racine requested permission to proceed with the bid process for the purchase of a car for investigation use. The Committee recommends state and local bids be solicited and presented at the February meeting for the purchase of a police car. Motorola Dispatch Update: Dispatch Supervisor Matuszak explained that the proposed dispatch upgrade incorporates base station hardware and software and includes the following: 1. Transfer basic operations from LED pushbutton controls to PC monitors. 2. Ability for Dispatch personnel to incorporate individual and group pager changes without the use of a Program Engineer. 3. Incorporate updated officer safety features, such as portable radio push button accessibility that alerts Dispatch of the location of an officer in trouble. 4. Installation of updated cabinets that incorporate the CAD equipment, call box, surveillance monitors, and other equipment added to the Dispatch center the past eight years. Planned concurrently with this project will be the installation of a UPS system which will: (1) alleviate the current overload on the Municipal Building's electrical system by providing a 30-60 minute backup on the Town's radio and computer equipment before switching to the generator system, and (2) eliminate power surges which have caused several system failures during the past year due to interruptions in the power supply. If approved, this project is targeted for completion during the first quarter of 1995. Chief Racine explained that Motorola was the only bidder due to equipment compatibility but that, historically, Motorola has always been very competitive, both in price and service. The Committee recommends approval of the Motorola radio upgrade for a total cost of $50,000. Victim Assistance Computer: Victim Assistance Coordinator Goelz requested the purchase of a computer for the Victim Assistance Program using Town monies. The cost will be reimbursed to the Town on a monthly basis, as per grant distribution. Three quotes were presented: Compatible Computer, Allenspark $2,546 Dell Computer, Texas $2,776 Gateway, South Dakota $2,963 Coordinator Goelz reported that funds in the amount of $2,216 are currently available through grants, and requested acceptance of the lowest bid which is $330 higher than the available grant funds. r BRADFORD PUBLISHINGCO RECORD OF PROCEEDINGS Public Safety Committee, January 19, 1995 - Page 2 Goelz further pledged payment of this difference either through donations or her private funds. Chief Racine offered assurance that the difference could be covered by obligated funds for Victim Assistance in the police department budget. The Committee recommends approval of the computer purchase in the amount of $2,546, to be reimbursed by a Domestic Abuse Intervention Program grant and police budget funds allocated for Victim Assistance. The Vale (Victim Assistance Law Enforcement) proposal is currently being considered as a possible funding activity for the Victim Assistance Program. Administrator Klaphake explained that Attorney White will determine if the surcharge is considered a tax or a fee. Chairman Gillette expressed support for alternative funding for this program. Government Accountability Question: During the December meeting, Todd Jirsa suggested the formation of a "Professional Standards Committee" to oversee the entire Town government. Administrator Klaphake reported that most municipalities in Colorado use this idea for budgeting and planning. Comparing school accountability programs with municipalities is not possible as cities have many different facets. Chief Racine urged that the proposed committee oversee the entire Town workforce, not just the Police Department. After further discussion, the Committee recommends the establishment of an Accountability Committee for the entire Town Government with the following criteria: Â· The committee shall consist of 12 citizens. Â· Clerk to publish an ad requesting interested citizens to submit applications. â€¢ Potential candidates appointed by the Mayor. Â· Monthly meetings will be held on a six-month trial basis. Â· The committee will consider city operations, excluding any personnel issues. Chief Racine expressed that establishing this type of committee may have a positive affect through citizen education of Town policies and their purpose. Todd Jirsa reported that he received many telephone calls from citizens in support of such a committee, as the committee would allow an opportunity to disclose citizen concerns without reprisal. Klaphake cautioned that such a committee may be subject to the open meetings law which allows attendance of both the press and the public, thus diminishipg confidentiality of the committee members. Vicious Dog Report: During the December meeting, Chief Racine reported on a letter received from Doris Frumess concerning a dog attack she suffered and her request to have the dog destroyed. A letter was sent to Ms. Frumess informing her that further action regarding the incident was not allowed as the matter had previously been referred to Municipal Court with the finding that the dog was not vicious. However, the Animal Control Officer and Social Services will monitor this situation from a safety standpoint as per the request of Ms. Frumess. Community Oriented Policing Seminar: Chief Racine, his command staff, and Administrator Klaphake will attend a COPS (Community- Oriented Public Safety) seminar on February 17, 1995. FIRE DEPARTMENT. Satellite Fire Station/RMNP: Chief Rumley reported that communication with RMNP regarding the status of the fire station to be constructed on National Park land has been suspended due to National Park budget constraints. â€¢ 8.ADFOID PUBL'.'ING CO. RECORD OF PROCEEDINGS Public Safety Committee, January 19, 1995 - Page 3 Proposed Fire Station Site: Chief Rumley reported that feedback from citizens on the proposed fire station location has been negative. Rumley suggested an open meeting be scheduled for citizens to voice their concerns and for Staff to explain the decision to locate the station on Town property at 4th and Manford. The Committee recommends a citizen meeting to discuss 'location of the new fire station be held January 31, 7:00 p.m., in the Board Room, with fire personnel, Town staff, and Town Board in attendance, and announcement of the meeting be done through radio and newspaper coverage of this committee meeting, and word of mouth. Member Dekker commended the fire department personnel for their continued service which is a significant plus to this community and needs to be reiterated to the citizens. REPORTS. The Committee reviewed the year-end Summary Report. Chief Racine explained that the updated dispatch equipment documents all officer calls which has inflated the numbers from last year's report. However, the incident report does not include dispatch calls handled for the county. Member Marshall acknowledged importance of the non-criminal incidents which confirms the Police Department is "user friendly". At Member Dekker's request, the 25 m.p.h. speed limit on Peak View (Highway 7) will be reviewed and a report submitted at the February meeting. Chairman Gillette commended the Chief for assigning officers to monitor heavy traffic/pedestrian loads at the school complex and reported the parents are appreciative. There being no further business, Chairman Gillette adjourned the meeting at 8:56 A.M. -7-u.#. 1<-22 Tina Kuehl, Deputy Town Clerk BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission January 17, 1995 Commissioners: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl and David Thomas Attending: Chairman Sager, Commissioners Brown, Burgess, A. Hix, and Pohl Also Attending: Trustee Liaison Dekker, Community Development Director stamey, Clerk O'Connor Absent: Commissioners Gilfillan and Thomas Chairman Sager called the meeting to order at 1:30 P.M. 1. MINUTES. Minutes of the December 20, 1994 meeting were approved as submitted. 2. ELECTION OF 1995 OFFICERS. It was moved and seconded (Brown/Burgess) Al Sager be elected Chairman and it passed unanimously. It was moved and seconded (A. Hix/Brown) Edward Pohl be elected Vice Chairman and it passed unanimously. It was moved and seconded (Brown/Burgess) a representative from the Town Clerkâ€¢s Office be elected Recording Secretary, and it passed unanimously. 3. SUBDIVISIONS. 3.A. Portion Of Tract 65. Fall River Addition. Penny Kane/Applicant - Request Time Extension. In a letter dated December 27, 1994, Applicant's Representative Paul Kochevar advised that on January 18, 1994, the planning Commission approved the preliminary plat for development of this property. Ownership has changed, and the new owner would like to pursue the subdivision. To allow filing of the final plat in accordance with the Commission's approval of the preliminary plat, the Applicant is requesting a one-year time extension. Sale of the property is scheduled May 1. Mr. Kochevar confirmed that the new owner does recognize all requirements and conditions associated with prior approval of the preliminary plat. As there were no comments from the audience, it was moved and seconded (Brown/Burgess) the request for a one-year time extension from January 17, 1995 be approved, and it passed unanimously. 4. DEVELOPMENT PLANS. 4.A. Development Plan #95-1 - Lot 2. EPOC subdivision of a Portion Of Lot 31. Manford Addition. Estes Appliance/Applicant. Applicant' s Representative Paul Kochevar stated that this proposal is for the construction of a new building, serving as a repair and retail sales facility. The first phase Of this building will be 2,400 sq. ft. and it is to be completed by September 1, 1996. The second phase will be an additional 1,200 sq. ft. to be completed by February 1, 1998. Parking. Parking is to be phased with seven spaces being proposed for Phase I, and three spaces for Phase II. Due to a meeting with staff, the following changes were made: parking has been moved back on Graves and community Dr. to 8RAOPORD PueLISHING CO. RECORD OF PROCEEDINGS Planning Commission - January 17, 1995 - Page 2 obtain the 15' setback; a 5' setback was obtained for the storage enclosure; the sidewalk has been reconfigured to include a ramp for the handicapped parking space; added a note to the plan that any materials inside the storage enclosure must be 1' below the top of the fence; changed the Rose Glow Barberry shrub to a Yellow Currant; added a note stating that a buried electric line runs 5' north and the entire length of the southern property line; future parking areas will be seeded, not asphalted in accordance with the phasing concept; the Applicant was in agreement with other staff recommendations. Community Development Director Stamey reported that standards require 12 parking spaces for Phase I not seven as proposed, and 6 spaces are required for Phase II not three as proposed, resulting in a deficit of eight parking spaces. If the phased parking concept is accepted by the Planning Commission, the Town Attorney has suggested the development plan be recorded to ensure that any subsequent owner of the property is served notice that there is a requirement for phased parking. At a minimum, 12 parking spaces for Phase I should be constructed at this time. Mr. Kochevar confirmed that two service trucks will be parked outside, along the east side of the building on the driveway. These trucks will remain only until other parking spaces are needed. There were no comments from the audience. Commissioner comments/questions included: a portion of the Applicant's Statement of Intent was read aloud - "If., the town notes at a later date that additional parking is needed, they will only need to notify the owner and he will arrange for its construction"; and confirmation that the height limitation on storage materials would be measured from the ground to the top of the fence (a total of 7'). There being no further discussion, it was moved and seconded (Brown/A. Hix) Development Plan #95-1 for Lot 2, EPOC Subdivision be approved with the following conditions, and it passed unanimously: 1. Construction of 10 parking spaces be allowed in Phase I and credit given for two parking spaces where the business vehicles will be parked. 2. The Owner petition for inclusion in the UTSD. 3. All site improvements be completed prior to issuance of a Certificate of Occupancy, or an Improvement Guarantee be provided. 4. The Development Plan be recorded to ensure proper notice concerning the parking for any future property owner. 5. ANNEXATIONS. 5.A. Grev Fox Annexation and Zoning. First and Second Additions. Dick and Ann Barlow/Applicant. Chairman Sager opened the public hearing. This proposal consists of the annexation of two contiguous parcels, totalling 51.84 acres. The plan is to annex the property to the Town of Estes Park through two sequential annexations to meet the contiguous boundary requirement and apply to the Town for E-Estate zoning. Applicant's Representative Bill Van Horn noted that the Applicant is proposing a large-lot single-family development; zoning is currently E-Estate in the County, the BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS planning Commission - January 17, 1995 - Page 3 owner is requesting E-Estate Town zoning; and all municipal services can be extended to this property. Concern was expressed with the proposed single connection route from Larkspur--the Commission is on record that such single connections are unacceptable. In addition, CDOT should be approached prior to consideration by the Planning Commission. Mr. Van Horn stated that there are physical limitations to obtain a secondary connection, and the owner has met with CDOT although an application has not yet been filed, and Town support was requested. Based upon density and road connection concerns, Commissioner Brown urged the Applicant to sequentially file all future additions. Additional discussion followed: probability of an Annexation Agreement for the balance of the property, requiring a petition to be filed for the remaining property within 60-90 days; the Third and Fourth Additions will also be sequential; and a 2%-acre tract will not be annexed. There were no comments from the audience. The Commission questioned whether the Applicant would accept an Annexation Agreement relative to road connections, and staff advised that such concerns should be addressed during preliminary plat consideration. There being no further testimony, Chairman Sager closed the public hearing. Therefore, finding that it ~ is in the Town's best interest to annex the site, it was moved ~ and seconded (A. Hix/Burgess) Grey Fox Annexation, First and - Second Additions, including E-Estate zoning, be favorably recommended to the Board of Trustees, and it passed by the following votes: Those voting "Yes" Commissioners Burgess, A. Hix, Pohl and Sager. Those voting "No" Commissioner Brown. 5.B. Grev Fox Estates. Preliminarv Plat. Dick and Ann Barlow/Applicant. Grey Fox Estates at Cedar Ridge will be a single-family subdivision. The nature of the terrain varies from relatively flat open grass lands with scattered Ponderosa Pines, to dense Ponderosa and Douglas Fir on steeper slopes that lead to granite outcroppings. The proposed subdivision consists of 18 lots ranging from approximately 1.54 acres to 3.86 acres. This subdivision will be limited to single-family uses only. Mr. Van Horn individually reviewed all 16 staff recommendations finding two primary items needing resolution: request an exception to the road tangent standard for the entry road, and defer the Saddleback connection until an entire road system plan has been submitted. Director Stamey confirmed that the proposal meets minimum lot sizes. The street layout results in three cul-de-sacs due to topographic constraints, thus preventing loop connections. Much of the street layout will require 8% to 10% grades. Care has been taken to preserve large trees and rock outcroppings in the selection of the road alignment. Staff is recommending that the southern most cul-de-sac be eliminated and that the two affected lots be served by a private drive. Staff is concerned that the preliminary street plan may not meet the Town's grade standards (particularly at intersections), and that horizontal curves have not incorporated required tangents. A preliminary street profile should be provided for the Grey Fox Drive entrance to determine whether the proposed right-of-way geometry is acceptable. ' IRADFORD PUBLISH;NG Co. RECORD OF PROCEEDINGS Planning Commission - January 17, 1995 - Page 4 Chairman Sager noted the difficulty in locating the centerline of the roadway at the site as stakes had not been installed until Monday prior to the Tuesday meeting. There were no comments from the audience. As there were unresolved issues relating to the road system, it was moved and seconded (Burgess/A. Hix) the Preliminary Plat be continued to February 21, 1995, and it passed unanimously. The Planning Commission advised the Developer to enter into an agreement with the Town that *ensures' annexation of the remaining property to the south and secondary street connections (to Highway 7 and Saddleback). The Commission also requested they be given the opportunity to review the preliminary layout of Phase II and that the roadway centerline be staked for the entire development. 6. REPORTS. 0 Chairman Sager reported on the followin'g articles: a f fordable housing program in Aspen. and Sterling found in the November 12, 1994 issue of the CML Newsletter; community design, neighborhood quality, overlay zones, building alongside streams and rivers, recovering costs of the development process found in the August, 1994 issue of APA Magazine. Chairman Sager invited any interested party to review the planning articles in the Community Development Office. Director Stamey reported that the Development Plan for the Black Canyon Inn has been revised: Unit 1 has been rotated in its configuration, Unit 2 has been relocated south of the restaurant, and Unit 4 has been moved to the west. Additional parking must be added and staff will keep the Commissioh informed on this project. Chairman Sager expressed his appreciation to former Vice Chairman A. Hix and adjourned the meeting at 2:45 P.M. 70~ '- ( '1 ke.AiL Â© bud~,0 Vickie o'Connor, CMC, Town Clerk BRADFORD PUIUINING COÂ· RECORD OF PROCEEDINGS i - Light and Power Committee January 12, 1995 Committee: Chairman Dekker, Trustees Miller and Pauley Attending: Chairman Dekker, Trustee Miller Also Attending: Light and Power Director Matzke, Town Administrator Klaphake, Assistant Town Administrator Widmer, and Deputy Clerk Kuehl Absent: Trustee Pauley Chairman Dekker called the meeting to order at 8:02 a.m. OFFICE COPY MACHINE -- AUTHORIZATION TO PURCHASE Director Matzke reported the present copy machine is 10 years old and requires maintenance amounting to $300 a quarter. Carolyn Kilgore, Light & Power and Public Works Secretary, solicited bids ~3~1 and requested demo units from Minolta and Xerox. Both machines were similar in functions, including auto duplexing, 20-bin sorter, auto stapler, magnification from 50% to 200%, and similar service response time. In addition, Xerox offered one-highlight color copies. The purchase price for the Minolta EP5420 is $9,644, no trade in, with a service contract for $569/year based on 36,000 copies. The purchase price for the Xerox 5343CASF is $12,954, with 44 $800 trade in and a service contract for $1,440/year based on -- 36,000 copies. The budgeted amount for this purchase is $10,000; $6,700 from Light & Power Department and $3,300 from the Water Department. The Committee recommends approval of the purchase of the Minolta EP5420 at an outright price of $9,644 and further , instructs staff to dispose of the current copier, possibly through a donation to a non-profit organization, such as crossroads. 1995 ELECTRIC RATE STUDY -- AUTHORIZATION TO CONTRACT FOR RATE CONSULTING SERVICES 1.6. M.E. Kiburz and Associates submitted a proposal to perform an - electric rate study for the Town. Director Matzke reported that .,5~ Kiburz and Associates has performed the previous two rate studies 4/321 to our satisfaction and under budget. The purpose of the study is to design electric rates that would be applicable to the Park Service administrative loads and the Bureau of Reclamation. The rate design would separate the Town's delivery costs from Platte River purchase power costs. The cost of the rate design portion of the proposal, Phase 1, is estimated at $3,000 and if the Town chooses to implement the new rates, the rate hearing portion of the proposal, Phase 2, is estimated at $2,000. This cost may be recovered as part of the transfer of the system. Funding is available in the 1995 Light & Power Department budget. The Committee recommends the Town contract with M.E. Kiburz and Associates to perform the 1995 Electric Rate Study at a total cost not to exceed $5,000, and that comparison to other cities be completed before the recommendations are adopted. T.2.-PEIR-SON BUCKET TRUCK REPLACEMENT -- AUTHORIZATION TO BID Director Matzke~FMÂ»â€¢44-that replacement of the two-person bu(06@600 truck #25 is necessary. -T!*4*422ck is a 1983__Thelhiaâ€¢WeIV~elfMF ,-boo miles. The truck was complete-1-Â£~en the other bucket truck was replaced. Fls~.014â‚¬rrm@r ShanafEZ,â€¢ha~gonducted meetings with the liner~Â£9-1-Onparation of designing the -repheamallt truck. A total -2608-En-site demos are planned. The resale val-62*,<the ti116â€¢~r-fms not been determined. The replacement o f this vehicle ~~9~ . 1 ORADFOND PUK#*G CO. RECORD OF PROCEEDINGS I f Public Safety Committee . ~ January 19, 1995 Committee: Chairman Gillette, Trustees Dekker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Police Chief Racine, Deputy Clerk Kuehl Absent: None Chairman Gillette called the meeting to order at 8:00 A.M. POLICE DEPARTMENT. BUDGET EXPENDITURES Automobile: Chief Racine requested permission to_-REÂ£Â£8862#Jai.:1.-.h- bid process for the purchase of _ac'gailon use. The Committee recommen_220.0,ahaâ€¢-Â·-0,~~- local bids be solicited and EE22121-a,#4'..iportlary meeting for the purchase of a police car. J.A. Motorola Dispatch Update: Dispatch Supervisor Matuszak explained that the proposed dispatch upgrade incorporates base station hardware and software and includes the following: 1. Transfer basic operations from LED pushbutton controls to PC monitors. 4-14 2. Ability for Dispatch personnel to incorporate individual and group pager changes without the use 19 of a Program Engineer. 3. Incorporate updated officer safety features, such as portable radio push button accessibility that alerts Dispatch of the location of an officer in trouble. 4. Installation of updated cabinets that incorporate the CAD equipment, call box, surveillance monitors, and other equipment added to the Dispatch center the past eight years. Planned concurrently with this project will be the installation of a UPS system which will: (1) alleviate the current overload on the Municipal Building's electrical system by providing a 30-60 minute backup on the Town's radio and computer equipment before switching to the generator system, and (2) eliminate power surges which have caused several system failures during the past year due to interruptions in the power supply. If approved, this project is targeted for completion during the first quarter of 1995. Chief Racine explained that Motorola was the only bidder due to equipment compatibility but that, historically, Motorola has always been very competitive, both in price and service. The Committee recommends approval of the Motorola radio upgrade for a total cost of $50,000. victim Assistance Computer: Victim Assistance Coordinator Goelz recib.ed the purchase of a computer for the Victim Assislaill1 Program -Daing Town monies. The cost will be reim]~5~~Town on a monthly-bqi-s, as per grant distributiog'++Inree quotes were presented: Compatible ComEJE~nspark $2,546 Dell Computer>eâ‚¬xas ~ $2,776 Gateway, Dakota -37Â·963 CoordinatEN-belz reported that funds in the amâ‚¬uh-44-$2,216 are curre*Dnvailable through grants, and requested accepâ‚¬lâ€¢â€¢4~f the 12,pâ€¢t bid which is $330 higher than the available grant furrom.~ ...0/0.0 pu...,..ING co. RECORD OF PROCEEDINGS .. public Safety Committee, January 19, 1995 - Page 2 Gdhâ€¢k_ further pledged payment of this difference eithEE.01Â»0~h donat ib#TIor her private funds. Chief Racine 0-ffS&*-assurance that the dfililitnce could be covered by obligj@.-runds for Victim Assistance in ~Eh...~~1.ice department->~~9ht. t The Committee recommends approval or-â€¢*bLcompu-50--purchase in the amount of $2,546, to be reimbursed by lyalfatic Abuse Intervention Program grant and police budget funb~9112bated for Victim Assistance. The Vale (Victim 4,Â»Etance Law EnforcementÂ»gloposal is currently being consider*/--as a possible funding activlb,Jor the Victim Assistance-1)*9ram. Administrator Klaphake explainaâ€¢&42t Attorney White wi,rdetermine if the surcharge is considered a ta,Ql a fee. Chal~'~R Gillette expressed support for alternative fundTI~hgor thâ‚¬Â§ program. 2/.8 Government Accountability Question: During the December meeting, Todd Jirsa suggested the formation of a "Professional Standards /dy) Klaphake reported that most municipalities in Colorado use this Committee" to oversee the entire Town government. Administrator idea for budgeting and planning. Comparing school accountability programs with municipalities is not possible as cities have many different facets. Chief Racine urged that the proposed committee oversee the entire Town workforce, not just the Police Department. After further discussion, the Committee recommends the establishment of an Accountability Committee for the entire Town Government with the following criteria: â€¢ The committee shall consist of 12 citizens. Â· Clerk to publish an ad requesting interested citizens to submit applications. Â· Potential candidates appointed by the Mayor. Monthly meetings will be held on a six-month trial basis. Â· The committee will consider city operations, excluding any personnel issues. Chief Racine expressed that establishing this type of committee may have a positive affect through citizen education of Town policies and their purpose. Todd Jirsa reported that he received many telephone calls from citizens in support of such a committee, as the committee would allow an opportunity to disclose citizen concerns without 'reprisal. Klaphake cautioned that such a committee may be subject to the open meetings law which allows attendance of both the press and the public, thus diminishing confidentiality of the committee members. p . Vicious Dog Report: During the December meeting, Chief Racine reported on a letter received from Doris Frumess concerning.a dog attack she suffered and her request to have the dog destroyed. A letter was sent to Ms. Frumess informing her that further action e regarding the incident was not allowed as the matter had previously been referred to Municipal Court with the finding that the dog was not vicious. However, the Animal Control Officer and Social Services will monitor this situation from a safety standpoint as per the request of Ms. Frumess. ce.4~nity Oriented Policing Seminar: Chief Racine, his 22@m~nd sta f i ,-Â·â€¢.4~d Administrator Klaphake will attend a â‚¬Â£Â£~ity- Oriented Phi.kA~afety) seminar on FebrÂ»ual~~~~ Â· FIRE DEPARTMENT. Satellite Fire 31/l/Eh/RMNP: Chier~â€¢â€¢i~~Ley reported that communication,,iâ€¢AFRMNP regarding the status of--EMeâ€¢Aia_station to be consul-fea on National Park land has been suspeiia~ to Nat~a/*tj-Park budget constraints. --0.4 RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION TO REAPPROPRIATE THE TOWN OF ESTES PARK'S 1994 ENCUMBERED FUNDS TO THE 1995 BUDGET. WHEREAS, the Town of Estes Park's accounting system incorporates a purchase order system which encumbers the budget when commitments are made; and WHEREAS, encumbrances that were not liquidated in calendar year 1994 are reserved from the Ending Fund Balances; and WHEREAS, the Town of Estes Park intends to carry forward to 1995 the encumbered budget authority. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: 1. The following 1995 budgets be amended to carry forward the 1994 encumbered funds. 1995 1995 Original Revised Fund Encumbrance Budget Budget General Fund 303,129 7,574,177 7,877,306 Museum 933 154,688 155,621 Conference Center Fund 3,040 483,704 486,744 Conservation Trust Fund 25,742 10,500 36,242 Special Events Fund 17,780 615,653 633,433 Light & Power 79,694 6,445,696 6,525,390 Water 30,451 2,711,834 2,742,285 2. The reservation of the 1994 Ending Fund Balances is the funding source for the budget amendments. ADOPTED this 24th day of January, 1995. Mayor ATTEST: Town Clerk