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Home My WebLink AboutPACKET Town Board Study Session 2023-08-08 August 8, 2023 5:40 p.m. – 6:45 p.m. Board Room 5:25 p.m. Dinner No public comment will be heard This study session will be streamed live and available on the Town YouTube page at www.estes.org/videos 5:40 p.m. Efficiency Works Overview. (AMI Coordinator Clark) 6:10 p.m. FEMA Flood Map Update. (Engineer Waters) 6:35 p.m. Trustee & Administrator Comments & Questions. 6:40 p.m. Future Study Session Agenda Items. (Board Discussion) 6:45 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 5:25 p.m. AGENDA TOWN BOARD STUDY SESSION Page 1 Page 2 August 8, 2023 Estes Park customer programming overview Efficiency Works overview What is Efficiency Works? •Efficiency Works unites the energy and water efficiency offerings of the northern Colorado utilities of Estes Park Power and Communications, Fort Collins Utilities, Longmont Power & Communications, Loveland Water and Power and Platte River Power Authority. •The most sustainable way to use energy is to use as little as necessary to meet your needs. Efficiency Works offers home and business energy advising to help you save energy, water and money. 1 2 Page 3 Customer programming Distributed energy solutions Energy efficiency Demand response Distributed generation Distributed energy storage Electrification Structure and governance Intergovernmental Agreement (IGA) •Demand side management (DSM) and distributed energy resources (DER) IGA −Executed in 2014, updated in 2016 and 2019 •Key elements −Framework for DSM and DER program management −Identifies a project team with a member from each owner community and Platte River −Defines funding sources and program types −Allows for non-electric program initiatives if requested by owner communities 3 4 Page 4 Refrigerator and freezer recycling Business upgrades Homes upgrades Upgrade rebates Midstream cooling Retrofit rebates Shift consortium Efficiency Works Store Building tune- up Income qualified Retail efficiency rebates Midstream lighting (IQ) Assessments & advising Large commercial Energy management Small & medium business Multifamily Consumer engagement School education Advising & assessments Income qualified Service provider support • Hosted Efficiency Works trainings • Online education and webinars • Development grant • Co-branded marketing materials • Project leads and post project follow-up Electric vehicle education •Rebates •Energy efficiency •Custom •EV public charging •Gov’t building bonus •Building tune-up •RCx •Performance plus •Refrigerator & freezer recycling •Community Efficiency Grant (income qualified) Business upgrade incentives •Cooling and mechanical equipment −Distributors −Utilities Regional partnerships •Assessments & advising •Multifamily •Small and Medium Business •Large commercial •Energy management •Technical resources •Post project customer survey follow-up •Energy Star products listing Customer services •Contractor trainings •Training grant •Premium application access •Technical resources •Project leads •Performance feedback •Project inspection Service providers 2023 Estes Park business offerings 5 6 Page 5 •Retrofit rebates •Energy efficiency •Electrification •Income qualified / Energy Outreach Colorado •Weatherization •Energy efficiency •Electrification Home upgrade incentives •Refrigerator & freezer recycling •Online store •Retail purchase rebates •Retail lighting discounts •Product information Customer purchase incentives •Assessments and advising •Home audit •Quote review •School education •Post project survey follow-up •Technical resources •Energy Star product listing Customer services •Contractor trainings •Technical resources •Project leads •Project inspection •Performance feedback •Training grant Service providers 2023 Estes Park residential offerings Business energy advising and assessments Efficiency Works staff are excited to share efficiency knowledge and to help identify efficiency opportunities Free energy efficiency help Large commercial Small and medium business Energy management 7 8 Page 6 Business rebates Efficiency Works offers rebates for virtually anything that saves electricity along with EV public chargers Rebates help get the job done Building tune-up Retrocommissioning (RCx) and Performance Plus offer improvements to building controls and HVAC maintenance RCx study and improved maintenance 9 10 Page 7 Multifamily Assessments, advising and free efficiency products for multifamily properties with five or more residential units Solutions for property managers Residential assessment and advising team Efficiency Works staff help identify opportunities to make your home more comfortable and affordable. Assessments guide home upgrades 11 12 Page 8 Residential retrofit rebates Efficiency Works rebates offset the cost to make your home more comfortable and affordable. Rebates make projects affordable Energy efficiency Building electrification Income qualified partnership: Colorado’s Affordable Residential Energy Program (CARE) Helping income qualified customers meet their energy needs by improving their home’s efficiency while enhancing health, safety and comfort Energy Outreach Colorado • Advising & assessments • Appliances • Health & safety • Insulation and air sealing • LED bulb replacement • HVAC 13 14 Page 9 Consumer engagement Promoting more efficient products and appliances for your home and connecting with the community Connecting with customers • Instant rebates • Online marketplace • Appliance recycling • Post purchase rebates • National partnerships • School Education Consumer engagement Rebates •Online marketplace −Instant rebates −33 products •Post purchase rebates −Customer choice −17 product categories Appliance recycling •Free pickup at the home •Incentives •Efficiency kits Partnerships •Shift consortium •Energy Star •BEL-CO Information & education •Electric vehicles •Think! Energy −4th grade energy curriculum 15 16 Page 10 Estes Park results Positive impacts in the community 2023* - Year to date (YTD) values as of July 31, 2023. By year end Efficiency Works is estimating to serve 350 participants with an investment of $200,000. 201820192020202120222023*YTDParticipation 404929103015Business upgrades and advising 111615385724Home upgrades and advising 459104118170137Customer product purchases ------235764School education participants 55124148168614240Total participant count 201820192020202120222023*YTDInvestment $48,800$26,929$8,240$14,566$43,883$19,029Estes Park $236,406$398,509$319,100$171,990$217,816$53,762Platte River $285,206$425,438$327,340$186,557$261,698$72,791Total investment What’s next Distributed energy resources Energy efficiency Demand response Distributed generation Distributed energy storage Electrification •Staff continues program planning for the integration of customer DERs •Energy Efficiency providing the program structure and foundation of new DER integration •DER strategy and integration overview in next few months 17 18 Page 11 Questions Contact us Business inquiries: 970-229-4823 Business@EfficiencyWorks.org Residential inquiries: 970-229-5650 Homes@EfficiencyWorks.org General inquiries: 877-981-1888 Information@EfficiencyWorks.org 19 Page 12 Public Works Report To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jennifer Waters, EIT, CFM, Floodplain Administrator Greg Muhonen, PE, Public Works Director Date: August 8, 2023 RE: FEMA Flood Map Update Purpose of Study Session Item: Inform the Town Board about the current status of the Town’s Flood Insurance Rate Maps (FIRMs). Town Board Direction Requested: This is a requested update on the map adoption process and status. No other direction is needed by staff. Present Situation: A purpose of the Colorado Hazard Mapping Project (CHAMP) is to provide the framework for updating the FIRMs. In 2021, FEMA submitted the CHAMP mapping products that initiated the updated FIRM adoption process. The Town has fulfilled its responsibilities for the process and several of the adoption steps have been completed; however, complexities have led to delays in finalizing the maps. Proposal: The Town expects FEMA to issue the Letter of Final Determination potentially by the end of 2023. The Town will have six months to approve an ordinance adopting the new FIRMs. Advantages: Understanding the steps and status of the FEMA map adoption process will help staff and elected officials communicate effectively with the public about the multi-year project. Disadvantages: Delineation of flood plain boundaries can be a limiting consideration for some land use proposals; however, knowledge of the FIRMs is valuable for protecting public health and safety. Finance/Resource Impact: None to the Town. Optional flood insurance rates are influenced by the FIRM data. Page 13 Level of Public Interest Level of public interest varies based on perceived risk of flooding or land use impacts, and is generally considered low to moderate. Attachments: 1.PowerPoint presentation Page 14 FEMA Flood Map Update REVISED PRELIMINARY FIRM & FIS – STATUS OF ADOPTION PROCESS Town Board Study Session August 8, 2023 Public Works Public Works Maps: 1970s – present Estes Park joins the National Flood Insurance Program (NFIP) September 19, 1975 Initial Flood Insurance Rate Map (FIRM) January 17, 1979 Current effective FIRMs December 19, 2006 Current effective Flood Insurance Study (FIS) January 15, 2021 1 2 ATTACHMENT 1 Page 15 Public Works Defining events: Lawn Lake flood July 15, 1982 Estes Park Urban Renewal Authority 1983 - 2010 2013 Flood September 12, 2013 Colorado Hazard Mapping Program (CHAMP) 2015 - present Public Works CHAMP – Estes Park SFHA (now 1D & 2D): Draft floodplain May 16, 2018 Preliminary Base Flood Elevation (BFEs) Special Flood Hazard Area (SFHA) Draft floodway May 14, 2019 SFHA Floodway FEMA Preliminary January 26, 2021 FIS FIRMs FEMA Revised Preliminary December 20, 2021 FIS FIRMs 3 4 Page 16 18.04.040 - Basis for establishing the Special Flood Hazard Area. The Special Flood Hazard Areas are identified by the scientific and engineering report entitled "Flood Insurance Study for Larimer County and Incorporated Areas" (Flood Insurance Study, or FIS) dated January 15, 2021, including its accompanying Flood Insurance Rate Maps (FIRMs) and any revisions thereto. These Special Flood Hazard Areas identified by the Flood Insurance Study and attendant mapping are the minimum area of applicability of this Chapter and will be supplemented by the study entitled "Colorado Hazard Mapping Program, Hydraulic Analysis — Volume 2, Technical Support Data Notebook for the Big Thompson Watershed (HUC-8 10190006)" ("Big Thompson Watershed Technical Support Data Notebook"), dated March 23, 2018, including its Summary Addendum, wherever it is more restrictive than the Flood Insurance Study. Public WorksFloodplain Regulations – Estes Park Municipal Code: Chapter 17.28—Floodplain Regulations 1986, 1987, 1990, 1997, 2007, 2013, 2016 Chapter 18.04—Floodplain Regulations September 24, 2019 Public Works Flood Study and Adoption Timeline (Multi-Year Process) Preliminary FIRM and FIS Issued January 26, 2021 Final Consultation Coordination Officer (CCO) Meeting March 4, 2021 Preliminary FIRM Open House April 1, 2021 (two identical virtual meetings at 4:00pm and 5:00pm) Proposed Federal Register Publication April 1, 2022 Public Notice Published Twice in Local Newspaper Estes Park Trail Gazette May 11 & May 18, 2022 90-Day Appeal Period May 18 – August 16, 2022 Resolve Appeals and Finalize Map Products August 17, 2022 – present 5 6 Page 17 Public Works 90-Day Appeal Period: Three appeals were submitted on behalf of interested parties who are owners of real property in the community who believe their property rights will be adversely affected by the proposed flood hazard determinations. #1 – “Objection to Proposed 2022 Estes Park Flood Regulation” (August 2022); #2 – “Appeal to the current Floodplain Mapping for Lot 2 of Stone Bridge Subdivision” (August 15, 2022); #3 – “Public Comment, Appeal, and Request to Revise Inaccurate or Inadvertent Inclusions within the Proposed Downtown Estes Park Flood Hazard Determinations and Mapping” (August 12, 2022). All three appeals were acknowledged as received within the Appeal Period by the Floodplain Mapping Coordinator at the Colorado Water Conservation Board (CWCB). Public Works 90-Day Appeal Period: FEMA chose #1 for an appeal discussion. Estes Park Hydrology Appeal Discussion March 13, 2023 Comments during the meeting: #2 – Resolve in future with LOMR-F (map revision based on fill) #3 – Should be addressed in final map 7 8 Page 18 Public Works Flood Study and Adoption Timeline (Multi-Year Process) Resolve Appeals and Finalize Map Products August 17, 2022 – present Letter of Final Determination (LFD) Issued “late 2023” 6-Month Adoption Period “2024” Date of Effective FIRM “2024” Public Works FIRMs: Current Effective (December 19, 2006) Financial institutions reference NFIP used until Risk Rating 2.0 (fully implemented since April 1, 2023) Applies for Estes Park floodplain regulation if: “more restrictive” (wider) than Preliminary FIRM and No need for 2D modeling Revised Preliminary Best Available (December 20, 2021) Applies for Estes Park floodplain regulation for most properties in the SFHA 9 10 Page 19 Public Works Current floodplain management: 147 Policies in Force in Town of Estes Park ($42,240,000 in coverage) as of June 30, 2023 Substantial Improvement (SI) analyses: three since 2022 – none were SI Floodplain permits issued: o 2019 – 0 o 2020 – 14 o 2021 – 3 o 2022 – 9 o 2023 – 5 so far Public WorksIn case you are interested . . . 11 12 Understanding and Managing Flood Risk: A Guide for Elected Officials Association of State Floodplain Managers Page 20 August 22, 2023 •Semi-Annual Compliance Review with Board Governing Policies – Policies 1.10 Self-Monitoring of the Board •Visit Estes Park Bond Park Holiday Event •Planning Fee Schedule September 12, 2023 •Distributed Energy Resources Strategy Overview •Bed and Breakfast Code Update •Overview of Town-Owned Property September 26, 2023 •Joint Study Session with Larimer County Board of County Commissioners - Visit Estes Park Operating Plan November 14, 2023 •Distributed Energy Resources Integration Planning Items Approved – Unscheduled: •Governing Policies Updates •Stanley Park Master Plan Implementation •Downtown Loop Updates as Necessary •Southwest Energy Efficiency Project (SWEEP) Items for Town Board Consideration: •Updated ADA Transition Plan •Proposed 6E Funding Plan Future Town Board Study Session Agenda Items August 8, 2023 Page 21 Page 22