HomeMy WebLinkAboutPACKET Town Board 2012-09-25
The Mission of the Town of Estes Park is to plan and provide reliable,
high-value services for our citizens, visitors, and employees. We take
great pride ensuring and enhancing the quality of life in our community
by being good stewards of public resources and natural setting.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, September 25, 2012
7:00 p.m.
AGENDA
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PRESENTATION – RECOGNITION OF TOWN ADMINISTRATOR LANCASTER.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1. CONSENT AGENDA:
1. Town Board Study Session Minutes dated September 11, 2012 and Town Board
Minutes dated September 11, 2012.
2. Bills.
3. Committee Minutes:
A. Public Safety, Utilities, Public Works, September 13, 2012.
1. Dodge 3500 Ram 1-Ton Utility Truck, Fort Collins Dodge, $59,112 –
Budgeted.
4. Estes Valley Planning Commission Minutes dated August 21, 2012
(acknowledgement only).
5. Estes Park Tree Board Minutes dated April 20, 2012 and May 10, 2012
(acknowledgement only).
6. Resolution #09-12 – Schedule public hearing date of October 9, 2012 for a New
Hotel and Restaurant Liquor License Application filed by Estes Taqueria LLC dba
Peppers Mexican Grill, 401 E. Elkhorn Avenue.
2. LIQUOR LICENSE ITEMS:
Prepared 8/15/12
*Revised:
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
1. TRANSFER OF OWNERSHIP – FROM REBECCA INC. DBA FAMOUS EASTSIDE
FOOD STORE TO EVEREST KITCHEN LLC DBA FAMOUS EASTSIDE
GROCERIES, 381 S. SAINT VRAIN AVENUE. Town Clerk Williamson.
3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. CONSENT ITEMS:
A. MINOR SUBDIVISION, Lot 2, Pine Knoll Subdivision, Estes Park Housing
Authority/Applicant.
B. PRELIMINARY & FINAL CONDOMINIUM MAPS, Lots 1 & 2, The Pines
North Condominiums and The Pines Condominiums, Estes Park Housing
Authority/Applicant.
C. PRELIMINARY & FINAL CONDOMINIUM MAPS, River View Pines
Condominiums; Tract 56C, Amended Plat of Lot 2, Deer Crest Subdivision,
1150 W. Elkhorn Avenue, Frederick Kropp/Owner.
4. ACTION ITEMS:
1. ESTES PARK HOUSING AUTHORITY FEE WAIVER FOR THE PINES
CONDOMINIUMS DEVELOPMENT APPLICATION FEES. Director Chilcott.
2. BOND PARK PHASE V CONSTRUCTION CONTRACT. Director Zurn.
3. MPEC PRO FORMA AND MARKETING STUDY CONTRACT APPROVAL.
Assistant Town Administrator Richardson.
5. ADJOURN.
Town of Estes Park, Larimer County, Colorado, September 11, 2012
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in
said Town of Estes Park on the 11th day of September, 2012. Meeting
called to order by Mayor Pinkham.
Present: William C. Pinkham, Mayor
Eric Blackhurst, Mayor Pro Tem
Trustees Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
Also Present: Frank Lancaster, Town Administrator
Lowell Richardson, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PUBLIC COMMENTS.
Johanna Darden/Town citizen requested the proposed stall barn design not include the
decorative cupolas.
TOWN BOARD COMMENTS / LIAISON REPORTS.
Trustee Norris informed the Board and public that Visit Estes Park (LMD) has
completed a study outlining the impact of tourism on the local economy. The study
outlined approximately 2 million visitors a year, $2 million in revenue, and an estimated
$400/year savings per local taxpayer. The study illustrated room for growth seasonally
and visitors from other countries.
Trustee Koenig announced PRCA has nominated the Rooftop Rodeo as a mid-sized
rodeo of the year for the second year in a row.
Mayor Pro Tem Blackhurst stated the Estes Park Housing Authority would meet on
September 12, 2012 at 8:30 a.m. in Room 203 and the Public Safety, Utilities and
Public Works Committee would meet on September 13, 2012 at 8:00 a.m. in the Board
Room.
Trustee Ericson commented September 14, 2012 would be the last day to respond to
the Audit RFP. The RFPs would be reviewed by the Audit Committee with a
recommendation moving forward to the Board. He stated the Tree Board has an
opening and is accepting applications.
TOWN ADMINISTRATOR REPORT.
An Ad-Hoc committee met to discuss the issues related to wildlife and bear concerns
inside town limits. Staff would come back to the Board with recommendations on
education, enforcement, regulations, and Town operations at the Town Board Study
Session on September 25, 2012.
1. CONSENT AGENDA:
Board of Trustees – September 11, 2012 – Page 2
1. Town Board Minutes dated August 28, 2012 and Town Board Study Session
Minutes dated August 28, 2012.
2. Bills.
3. Committee Minutes:
a. Community Development/Community Services, August 23, 2012.
4. 2012 Street Crack Sealing, A-1 Chipseal Co. - $119,040 – Budgeted.
5. Estes Valley Board of Adjustment Minutes dated July 3, 2012
(acknowledgement only).
6. Resolution #08-12 – Scheduling a Show Cause Liquor Hearing for Galex LLC
dba Chelitos Mexican Restaurant, 145 E. Elkhorn Avenue, Hotel and
Restaurant Liquor License on October 9, 2012.
It was moved and seconded (Blackhurst/Koenig) to approve the Consent Agenda
Items and it passed unanimously.
2. REPORTS AND DISCUSSION ITEMS:
1. SECOND QUARTER FINANCIAL REPORT.
Finance Officer McFarland stated July sales tax was up 7%; however, it is
approximately 2% behind last year due to the inclusion of an August payment
by a large vendor. Revenues are only at 38% because the Town has only
received sales tax through May. Expenditures are within budget. Enterprise
fund revenues are ahead of budget for Water and lagging due to warmer
weather for Light & Power. Sales tax for the first half of 2012 is 11% ahead of
budget and 13% ahead of 2011. Sales tax continues to trend upward with a
projected 9% increase, a pace not seen since 2007. The Town’s investment
portfolio is limited to interest-rate sensitive instruments; however, recent
legislation has once again allowed municipalities to invest in government-
backed securities. The Town has taken advantage of the new legislation in the
past 3 months while still keeping investment duration length short. The Town’s
major sales tax sectors show a healthy increase in food and lodging for a
combined increase of 25% and construction up 29%.
3. LIQUOR LICENSE ITEMS:
2. TRANSFER OF OWNERSHIP – FROM CRAGS INC. DBA THE VIEW
RESTAURANT TO THE VIEW INC. DBA THE VIEW RESTAURANT, 300
RIVERSIDE DRIVE. Town Clerk Williamson reviewed the application stating
that all required paperwork and payments were submitted. A temporary license
was issued on June 7, 2012. TIPs training has been completed by the
applicant. The applicants were presented and stated they take the selling and
serving of alcohol seriously. Mayor Pro Tem Blackhurst stated the Town
expects the licensee to be the first line of defense and encouraged them to be
diligent when serving and selling alcohol. It was moved and seconded
(Blackhurst/Koenig) to approve the Transfer of Ownership from Crags Inc.
dba The View Restaurant to The View Inc. dba The View Restaurant, 300
Riverside Drive for a Hotel and Restaurant liquor license, and it passed
unanimously.
4. ACTION ITEMS:
1. VOLUNTEER MANUAL.
Assistant Town Administrator Richardson stated the final draft policy was
presented to and reviewed by Town volunteer groups and revisions to the
document reflect comments received. Trustee Koenig requested the reference
Board of Trustees – September 11, 2012 – Page 3
to the Rooftop Rodeo committee be updated to reflect Western Heritage.
Trustee Norris commented the recent draft was easy to review and understand.
Sandy Osterman/Town citizen and Ambassador President questioned where
the liability clause lied within the document. Attorney White stated the
individual liability clause had been removed from the document and included in
the liability clause for the group. She requested the document be available for
reference on the Town’s website once approved.
It was moved and seconded (Blackhurst/Norris) to approve the Volunteer
Manual as submitted, and it passed unanimously.
Mayor Pinkham whereupon he adjourned the meeting at 7:35 p.m.
William C. Pinkham, Mayor
Jackie Williamson, Town Clerk
Town of Estes Park, Larimer County, Colorado, September 11,
2012
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Meeting Rooms 202 & 203 in said Town of Estes Park on the 11th day
of September, 2012.
Board: Mayor Pinkham, Mayor Pro Tem Blackhurst, Trustees, Elrod,
Ericson, Koenig, Norris and Phipps
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Richardson, Attorney White, Directors McFarland and Zurn,
Superintendent Fraundorf and Town Clerk Williamson
Absent: None
Mayor Pinkham called the meeting to order at 4:30 p.m.
STREAMING AUDIO AND VIDEO OF MEETINGS.
Superintendent Fraundorf informed the Board the Town meetings could be streamed
live on the internet with the purchase of $5,500 in equipment and $1,800 annual service
fee. The equipment would be purchased from the AV budget for Board room
improvements. Live streaming would begin in 2012. The Board consensus was to
move ahead with the live streaming and requested the new service is promoted to the
public.
STALL BARN/MPEC BIDDING DIRECTION.
Elena Scott/Norris Design stated plans for the A3 stall barn structure had been
submitted to Community Development on August 22nd for review by the Planning
Commission and final consideration by the Town Board in October. Construction
documents are being prepared with a separate bid package for the civil site work in
order to complete site preparations prior to the frost, i.e. earthwork and sanitary line.
The construction would begin in November 2012 with completion of the project by May
15, 2013.
The baseline A3 building was reviewed and would include bathrooms and insulation in
order for the building to function as stall barns and a multi-use facility. The structure has
been decreased by approximately 900 square feet from the preliminary plan with a
decrease in the restroom and lobby facilities. The base building would have fewer
aesthetics and include minimal elements to meet the architectural guidelines for the site
at a base cost of $1,769,418.
The add-alternates were reviewed and included cupolas (recommended design
guideline), masonry wainscot to match MPEC and Grandstand (recommended design
guideline), landscaping and irrigation (code requirement), east side “porch” liner panel,
stalls and mats, office, PA system, upgraded interior finishes and electrical upgrades
(add’l plugs). Ms. Scott estimated cost of the additional items at approximately
$352,628 with the total cost for the project including construction fee of 15% and
contingency of 10% at $2.684 million. Additional costs of the project would be the
sanitary sewer line of $150,000 - $165,000, water tap fees of $87,395 and Upper
Thompson Sanitation District tap fee currently being negotiated due to the season use
of the restrooms.
The add-alternates were reviewed and discussed with the following outcome: the base
bid to include masonry wainscot, office, electric upgrades and walkway from parking lot
to restroom entrance; bid as add-alternates cupolas, entryway timber accent; interior
finish upgrade, and PA system; and eliminate from the bid stall and mats; landscaping
and walkway to Senior Center.
Board comments included the cupolas are more decorative than functional; consider
how signage would be installed inside the barn; stall and mats are FFE and should not
be considered in the construction costs; landscaping and irrigation should be
considered as a separate project and integrated into the overall landscaping plan for the
fairgrounds; and the walkway to the Senior Center could be added at a later date.
The Board consensus was to move forward with three separate bid packages for the
civil site work, stall barn and MPEC. The Board requested additional information on
funding options including the process for Certificates of Participation and the timing for
the different funding options.
COMMUNITY REINVESTMENT FUND UPDATE
Finance Officer McFarland informed the Board the Community Reinvestment fund
would contain all capital projects moving forward. He reviewed revenue sources for
2012 and 2013 ranging from Intergovernmental grants for the transportation hub, NEPA
study, transportation enhancement grant and parking structure to transfers from the
General fund including the annual distribution, Police lobby remodel and street
improvement. It is anticipated additional grant funding may be available for the parking
structure from FASTER grant funds; however, the current Town cost is estimated at
$1.12 million. The funds reserved for the anticipated completion of the infrastructure for
the performing arts theater have been released to fund balance with the dissolution of
the FOSH agreement.
Items identified and approved for 2012 included the construction of stall barns, re-roof
Barn W, Police lobby remodel and replacement of structural beams in the Visitor
Center. The revised 2012 budget contains the removal of the stall barns and Barn W
re-roof and the addition of the following projects: transportation hub - $147,985, Bond
Park - $28,505, stall barns - $2.6 million, PD lobby - $140,000 (to be funded from staff
savings in 2012), stall barn master plan - $155,000, Wiest retaining wall - $69,500,
Museum master plan - $25,000, MPEC pro forma - $60,000, and Elm Road landfill
mitigation - $110,000.
The 2013 budget contains funding for the Elm Road landfill mitigation - $175,000,
parking structure - $4.46 million, Performance Park overlay - $20,000, STIP - $435, 000,
bleacher replacement - $42,000, Birch Ruin fencing - $18,000, Public Works/Utility
office remodel - $30,000, transportation hub irrigation - $150,000 and a number of
unfunded items including the MPEC, stall barns, Riverwalk, Visitor Center remodel,
Museum storage facility, Community Center and Conference Center upgrades. The
CRF fund contains $200,000 set aside for the Museum storage facility and would
continue to fund the project at $250,000 for the next three years.
Mayor Pro Tem Blackhurst questioned the need for fencing around the Birch Ruins and
requested staff determine repair costs in lieu of the fencing. He stated the structure
may be too costly to maintain and may need to be removed. He recommended the
Town set aside funds to build the MPEC and move forward with completing the Stanly
Park master plan.
Trustee Koenig recommended the Town postpone the funding of the Museum storage
facility until a master plan is completed. She stated there is grant funding for the
building of Museums and not storage facilities, therefore, the current Museum may be
converted to a storage facility and a new building constructed for the Museum.
A discussion followed on the inclusion of all capital items in the CRF fund. Members of
the Board questioned the intent, and stated the fund has been used for new projects
that enhance the community in the past; thereby keeping those projects separate from
maintenance projects such as the annual STIP. Staff stated the addition of the capital
items aids in reviewing the overall needs of the community. It was proposed a capital
improvement fund could be established in which the CRF would be a portion of that
fund. This fund would not include the capital items for the Enterprise funds (Electric and
Water).
Town Administrator Lancaster outlined the need to review additional funding options for
projects as the Town does not have the funding to complete the projects identified.
Staff continues to review Certificates of Participation, real property policy and how the
Town might use property to fund projects, and the use of collateral. Staff would bring
forward a financial plan outlining funding options.
REVIEW 2013 BOARD OBJECTIVES.
Item was postponed to the September 25th meeting.
There being no further business, Mayor Pinkham adjourned the meeting at 6:50 p.m.
Jackie Williamson, Town Clerk
Town of Estes Park, Larimer County, Colorado, September 13, 2012
Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC
WORKS COMMITTEE of the Town of Estes Park, Larimer County,
Colorado. Meeting held in the Town Hall in said Town of Estes Park on
the 13th day of September, 2012.
Committee: Chair Blackhurst, Trustees Koenig and Phipps
Attending: Chair Blackhurst, Trustees Koenig and Phipps
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Richardson, Chief Kufeld, Dir. Bergsten, Dir. Zurn, Supt.
Fraundorf, and Deputy Town Clerk Deats
Absent: None
Chair Blackhurst called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
PUBLIC SAFETY.
No items.
UTILITIES.
REPLACEMENT OF L&P 1-TON DUTY TRUCK.
The 2012 vehicle replacement budget includes $46,000 to replace Light & Power (L&P)
duty truck #20, a 2006 GMC with 95,000 miles, which falls within the policy parameters
of age and mileage for replacement (five years or 50,000 miles.) Staff is requesting
approval to spend the budgeted amount plus an additional $13,000 on a new heavier
duty electric utility truck that will meet the specific needs of L&P. Crew Chief Lockhart
noted that the increased budget will allow for the purchase of a vehicle that can
accommodate heavy equipment and materials, and will have a lower truck bed to make
lifting of heavy equipment safer for crew members. The following quotes were received:
Fort Collins Dodge Dodge 3500 Ram $59,112
Markley Motors, Inc. GMC 3500 Sierra $65,378
Spradley Barr Ford F350 $65,870
Staff recommends purchasing a 2012 Dodge 3500 Ram from Fort Collins Dodge at a
cost of $59,112, and noted that it will be necessary to increase contributions to the
vehicle replacement fund over the life of the vehicle in order to accommodate the higher
cost of replacement in the future. The Committee recommends the purchase of a
2012 Dodge 3500 Ram at a cost of $59,112 from Fort Collins Dodge with $46,000
from the Vehicle Replacement Fund Account #635-700-435-34-42 budgeted, and
$13,112 from Account #502-7001-580-33-98, unbudgeted, as a consent agenda item
at the next Town Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Water Conservation Plan – In April 2012, the Town Board adopted a Water
Conservation Plan. Prior to final acceptance of the plan, the Colorado Water
Conservation Board (CWCB) has requested that the document be open for public
review and comment for a sixty day period, in addition to minor changes to the
document to add clarity. The Committee stated that the public notice advertising the
comment period was confusing and asked that staff re-write the notice.
Public Safety/Utilities/Public Works Committee – September 13, 2012 – Page 2
2. 2013 Recommended Capital Projects for Utilities – At a recent study session the
Board determined that monies being held in reserve in the Catastrophic Loss Fund
could be released and utilized for capital projects in utilities. The amounts available
to each utility are:
Light & Power $498,287
Water $255,531
Staff presented a list of possible projects ranging from community investment
projects to operational projects and asked for input from the Committee. After
discussion Trustee Koenig prioritized the items in the following manner: backup
generator for Marys Lake Water Treatment Plant; undergrounding of double circuit
along Steamer Drive; undergrounding overhead powerlines along Community Drive
and Brodie Avenue; and continue water meter replacement; and commented that it
is difficult to make recommendations without information related to the cost of the
projects. The Committee concurred with the prioritization and said they are looking
forward to next year’s utilities master plan which will provide information for planning
purposes.
3. 2012 IT Capital Plan Update – Supt. Fraundorf said IT is moving forward with
streaming video of the Town Board meetings and upgrading audio visual equipment
at the Museum and Senior Center.
4. Verbal Updates:
• Staff is researching ways to fund large maintenance projects such as
membrane replacement at the Marys Lake Water Treatment plant and filter
media replacement at Glacier Creek Water Treatment Plant.
• Mike Rubala’s resignation from Platte River Power Authority has impacted the
Town’s energy efficiency programs.
• Staff is working on improvements to the Town’s pole attachment agreement
(Baja).
• Monthly tests are being done on water samples for cryptosporidium. The
presence of this parasite in the water samples may dictate the level of
improvements that will be necessary at the Glacier Creek Water Treatment
Plant in the future, ranging from filter media replacement to a rebuild of the
plant.
• Chair Blackhurst proposed bleeder lines be a topic for a future discussion.
PUBLIC WORKS.
BOND PARK PHASE V CONSTRUCTION CONTRACT.
Bids were solicited for Bond Park Phase V Improvements that were approved at the
July 24, 2012, Town Board meeting. Phase V includes improvements along Elkhorn
Avenue, sidewalks, pavers, seating, landscaping, decorative tree wells, and the
inclusion of a park entrance feature structure at the southwest corner of the park as an
alternate. Eight firms attended a mandatory pre-bid meeting was held on August 31,
2012, which resulted in the following bids:
Firm City Base Bid Pavilion
Concrete Works of Colorado Lafayette, CO $553,053.75 $135,000.00
Colorado Designscapes Centennial, CO $453,520.25 $145,000.00
Symmetry Builders Boulder, CO No Bid
Growling Bear Construction Greeley, CO No Bid
Alpine Gardens Fort Collins, CO No Bid
Heath Construction Fort Collins, CO $457,000.00 $86,806.00
Taylor Kohrs Thornton, CO $250,268.43 $114.581.40
Cornerstone Construction Concepts Estes Park, CO No Bid
Staff is recommending a contract with low-bidder Taylor Kohrs for the improvements,
including the structure, at a total cost of $511,334.81. Dir. Zurn noted that the Town has
Public Safety/Utilities/Public Works Committee – September 13, 2012 – Page 3
contracted with Taylor Kohrs in the past, most recently for the grandstands at Stanley
Park, with satisfactory results. Weather permitting, the horizontal flatwork is scheduled
to be completed by the Catch the Glow Parade in November at which time construction
will most likely be put on hold until spring. 2012 and 2013 Larimer County Open Space
Funds will be used to finance the improvements. Finance Officer McFarland explained
that Open Space Funds are distributed to the Town throughout the year and said he
anticipates approximately $140,000 will be remaining in the fund at the end of 2013.
The Committee recommended approval of a contract with Taylor Kohrs for Bond
Park Phase V Improvements, including the alternate structure, at a cost of
$511,334.81 from the Larimer County Open Space Fund be heard as an action
item at the September 25, 2012, Town Board meeting.
Chair Blackhurst requested that planning for the final phase of Bond Park improvements
be discussed by the Town Board. Town Administrator Lancaster said that information
related to the cost of finalizing improvements to Bond Park will be prepared for
presentation to the Board.
Dir. Zurn stated that construction in Bond Park and repairs to MacGregor Avenue will be
going on simultaneously. He said the contractors are aware of the situation and
separate staging areas have been defined for each project. He noted that construction
needs related to the Police Department remodel have also been considered.
There being no further business, Chair Blackhurst adjourned the meeting at 9:02 a.m.
Cynthia Deats, Deputy Town Clerk
RECORD OF PROCEEDINGS
Regular Meeting of the Estes Valley Planning Commission
August 21, 2012 - 1:30 p.m.
Board Room, Estes Park Town Hall
Commission: Chair Doug Klink, Commissioners John Tucker, Betty Hull, Rex
Poggenpohl, Joe Wise, Kathy Bowers, Tom Gresslin.
Attending: Chair Klink, Commissioners Tucker, Hull, Poggenpohl, Wise, Bowers, and
Gresslin
Also Attending: Director Chilcott, Planner Shirk, Town Attorney White, and Recording
Secretary Thompson, Town Board Liaison Elrod
Absent: None
The following minutes reflect the order of the agenda and not necessarily the chronological
sequence.
Chair Klink called the meeting to order at 1:30 p.m. There were six people in attendance.
Chair Klink stated today was Commission Poggenpohl’s last meeting. His contribution to the
Planning Commission was invaluable, and he will be missed. Commissioner Poggenpohl
encouraged the commission to continue to make progress on updating the Comprehensive
Plan. Commissioner Hull stated his knowledge base had been appreciated over the years.
1. PUBLIC COMMENT
None.
2. CONSENT AGENDA
A. Approval of minutes, July 17, 2012 Planning Commission meeting.
B. Minor Subdivision, Lot 2, Pine Knoll Subdivision - Request to continue to the
September 18, 2012 meeting of the Estes Valley Planning Commission.
C. Preliminary Condominium Maps, Lots 1 and 2, The Pines North Condominiums and
The Pines Condominiums - Request to continue to the September 18, 2012 meeting of
the Estes Valley Planning Commission.
It was moved and seconded (Hull/Poggenpohl) to approve the consent agenda as
presented and the motion passed unanimously.
3. RIVER VIEW PINES PRELIMINARY CONDOMINIUM MAP, 1150 W. Elkhorn Avenue
Planner Shirk reviewed the staff report. He stated this was a request for a condominium
subdivision of an existing eight-unit accommodations development; no additional
development was being proposed. Planner Shirk stated the applicant, Fred Kropp, owns
the land on both sides of the river, which is on two separate lots. The existing
condominiums comply with the current standards for condominiums, e.g. adequate public
facilities, etc. There has been some discussion about development on the south side of
the river. This potential development is not part of this application, but does tie into this
condominium map to dedicate some additional access easements to the south.
Planner Shirk stated there were conversations with the surveyor to make some minor
technical changes on the plat prior to approval. These changes were not included as
conditions of approval. The Planning Commission is the recommending body for this
application, with the final decision being made by the Town Board.
Public Comment
Jes Reetz/applicant representative was in attendance to answer questions.
Public comment closed.
Staff and Commission Discussion
Staff recommended approval of the preliminary condominium map. Commissioner Tucker
stated it would be a good idea to widen the access easement to allow future development
RECORD OF PROCEEDINGS
Estes Valley Planning Commission 2
August 21, 2012
of the property on the south side of the river. He agreed with the access easement being
dedicated prior to development.
It was moved and seconded (Tucker/Hull) to recommend approval of the River View
Pines Condominiums Preliminary Condominium Map to the Town Board with the
findings presented by staff and the motion passed unanimously.
4. PRESENTATION ON VISIT ESTES PARK BRAND STRATEGY, Kirby Nelson and
Peggy Campbell
Peggy Campbell distributed the 2011 Visit Estes Park Annual Report and thanked the
Commission for the opportunity to present the Visit Estes Park brand strategy.
Kirby Nelson presented the Visit Estes Park brand strategy. She presented information
including, but not limited to the following: Estes Park as a destination, why a brand
strategy is important, the consultant hired to develop the brand strategy, the local team
members working on the strategy. She stated this is a four-phase process; 1)Brand
Assessment; 2)Brand Promise; 3)Brand Blueprint; and 4)Brand Culturalization.
Ms. Nelson stated an assessment of the Estes Park destination has been taking place
since 2011. She reviewed the statistics from the assessment. There were several studies
done on the area, dating as far back as 2006 that have been used in the research for the
strategy. She presented the brand assessment conclusions, including but not limited to
the following: the relationship with Estes Park and RMNP is important; although the area
is generally positive, traffic and crowds can have a negative impact during the prime
season; the destination basically has one “season” with no current strategy to create a
year-round destination; there is generally a “gateway” mindset, which Estes Park will be
trying to get away from; there is not a current strategy to optimize/sustain the “wildlife”
experience. She stated there are ways to improve the “sense of arrival” into the Estes
Valley, from Highways 34, 36, and 7. Visit Estes Park is planning to implement an
effective way finding strategy to make the visit more pleasurable.
Ms. Nelson stated there would need to be several paradigm shifts, including: getaway vs.
gateway, guest vs. visitor, favorite vs. “one of many”, always in season vs. on- or off-
season, village vs. resort. She explained the promise concepts; exceptional outdoor
adventures, favorite Colorado experience, real wildlife, natural extraordinary beauty,
majestic mountain village, everyone is a guest. She reviewed the context behind the
brand promise. She stated of the four phases, the first two are complete, the third is
nearing completion, and phase four will begin this fall.
Ms. Nelson stated the “Brand Team” will be involved in the community to interactively train
the community on the brand strategy. Training sessions will begin this fall and continue
through winter and spring. There was brief discussion between Ms. Nelson and the
Commission about how to reach the local residents and make them aware of the brand
strategy. Commissioner Tucker stated the town has to grow using avenues other than
RMNP to attract guests to town during the winter. He stated events are a major draw at
any time, and there should be more during the winter.
Ms. Campbell stated there are varying answers as to whether or not the local residents
and business owners want to be a year-round destination, and a first-time study on the
economic impact of tourism was recently completed.
5. REPORTS
Director Chilcott reported there has been a significant increase in pre-application
meetings for development in the Estes Valley.
Director Chilcott reported a pre-application meeting for the Park Theatre Mall property
was held and the project is moving forward. The Rocky Mountain Performing Arts Center
is considering locating there. There would be a number of reviews involved, with the first
being a height variance request heard by the Board of Adjustment. There would also be a
Special Review, and possibly a subdivision application heard by the Planning
RECORD OF PROCEEDINGS
Estes Valley Planning Commission 3
August 21, 2012
Commission. These reviews would be quasi-judicial, and any conversations with the
public should be referred to staff. Town Attorney White reminded the board to avoid any
ex-parte conversations with the public, applicants, and with fellow Commissioners.
Planner Shirk reported the developer of Wonderview Village Condominiums has
scheduled a pre-application meeting to propose converting the condominiums to
townhomes. One of the primary purposes of revising the development code to allow
townhomes was to jump-start some of the stalled projects in the Valley.
Planner Shirk reported the Rippling River project on Spur 66 has proposed a townhome
project that will be coming before the Planning Commission.
Planner Shirk reported a pre-application meeting with people from Habitat for Humanity
and the Salud Clinic. The group was interested developing the property directly west of
the clinic; subdividing the northern portion of that lot to create additional parking for the
clinic, and subdividing the southern part of the lot to build two Habitat homes. There was
brief discussion as to the status of the existing building on the property.
Planner Shirk met with the selected consultant for the proposed multi-use stall barns at
the fairgrounds. Town Board directed the consultant to design a multi-purpose event
center in addition to the stall barns. The chosen consultant has extensive fairground
experience.
Planner Shirk reported a pre-application meeting was held for phase V of the Bond Park
redevelopment. This will be a staff-level review, with adjacent property owners being
notified and encouraged to comment.
Director Chilcott reported a pre-application meeting with the property owners of 900 W.
Elkhorn who want to rezone the property.
Planner Shirk reported working with the Harmony Foundation on a master plan
expansion, including a possible annexation. They are considering a new dining hall,
gymnasium, and other improvements for clients.
Planner Shirk reported other pre-applications will be reported on next month.
Planner Shirk reported the Board of Adjustment approved a variance for a take-out
restaurant at 552 W. Elkhorn, dba Picnic in the Park. The applicant will be able to improve
an egress from the building, add a walk-in cooler, and relocate the garbage dumpster and
make it bear-proof. The redevelopment proposal for the change of use qualified as a staff-
level review and decision.
Planner Shirk reported the MRI addition at the hospital is moving forward.
Planner Shirk reported a new tri-plex at the Stanley Avenue Condominiums has been
completed. A supplemental condominium map will be going to the Town Board on August
28th.
Planner Shirk reported a condominium map application to increase the LCEs and allow
larger decks on units A-L was submitted for Ranch Meadow II. This application will be
heard by the Town Board on August 28th.
Planner Shirk reported the High Drive Heights Amended Plat was approved by the County
Commissioners on August 20th.
Planner Shirk reported Skyler Rorabaugh, director of the Estes Valley Recreation and
Parks District, would like to meet with the Planning Commission in the near future.
Planner Shirk reported there is currently a vacancy on the Estes Valley Trails Committee,
and encouraged those living within that district to apply.
RECORD OF PROCEEDINGS
Estes Valley Planning Commission 4
August 21, 2012
Director Chilcott reported Planning Commission and staff discussed the Comprehensive
Plan at the study session, focusing on the mobility and transportation sections of the plan
and how they relate to the Transportation Visioning Report. The discussion will continue
next month on what obsolete information in the plan could be removed and what
information could be updated with minimal effort.
Director Chilcott thanked Commissioner Poggenpohl for his time on the Planning
Commission.
There being no further business, Chair Klink adjourned the meeting at 2:50 p.m.
___________________________________
Doug Klink, Chair
___________________________________
Karen Thompson, Recording Secretary
Tree Board Minutes
April 20, 2012
Members Present:
Sandy Burns
Barbara Williams
Mike Richardson
Rex Poggenpohl
Members Absent:
Scott Roederer
Chuck Levine
Others Present: Russ Franklin, Brian Berg, Scott Zurn, Jen Imber
Quorum: Yes
General Discussion
The terms of Sandy Burns, Rex Poggenpohl and Mike Richardson will expire at the end of April.
The re-application/re-appointment procedures of these members were discussed. It was
recommended that future appointments and terms be staggered to avoid too many terms expiring
at the same time. Sandy Burns moved the Tree Board request those members with expiring terms
reapply and serve an additional year. Barbara Williams seconded the motion, with all members
voting in favor.
Meeting Minutes
Mike Richardson motioned to approve the meeting minutes from the March 30th, 2012, Tree
Board meeting. Barbara Williams seconded the motion and all voted in favor.
Tree Symposium
Scott Zurn confirmed the emergency panel had been notified and would be in attendance at the
Symposium. Jen Imber will confirm with Eric Rose on the time the panel will speak. All other
Symposium speakers have been confirmed as well. Checks for speaker fees will be prepared for
Merle Moore in the amount of $100.00 and for Dave Leatherman for $200.00. Sandy Burns will
be responsible for delivering the checks to the speakers. Russ Franklin will provide a projector
for Merle Moore to use during his presentation, since Mr. Moore requires special set-up for his
manual slides. Lunch will be provided for the speakers, staff and Tree Board members at
1:00pm. Russ Franklin and Brian Berg will help set up the day of the event. Snacks, bagels and
coffee will be provided for the speakers in the morning. Mike Richardson will ask Kind Coffee
for a coffee donation.
Mike Richardson researched the cost of a banner to hang at the intersection of Hwy 34 and Hwy
36 and found it would run between $600.00 to $800.00. The banner could be used every year for
promotion of the event. Barbara Williams moved to approve a budget of $1000.00 for banner
production, with Sandy Burns seconding the motion, and all voting in favor.
Arbor Day
Russ Franklin discussed the tree planting with school officials, with the possibility of planting
the trees on the hillside to replace several dead trees.
Parks will deliver the pine tree to the school on May 1st to be placed in the library. The
commemorative bench is finished and is waiting to be delivered to Dave Coulson at the school.
All prizes are ordered except for the t-shirts. The Trail Gazette is working on a poster to promote
the event. Mike Richardson confirmed Schmidt’s Bakery will be donating cookies for the
celebration. Kate Rusch, the Town’s PIO, has sent invitations to the Town Trustees and Mayor.
Sandy Burns has taken care of distributing invitations to teachers at the school. Mike Richardson
is still on the hunt for a tree cookie from a large pine.
Special Meeting
The Tree Board has set a special meeting for Friday, May 10th, 2012, at 9:00 am to discuss final
preparations for both the Arbor Day celebration and the Tree Symposium.
The next Tree Board meeting is scheduled for Friday, May 10th, 2012 at 9:00am.
Tree Board Minutes
May 10, 2012
Members Present:
Sandy Burns
Barbara Williams
Mike Richardson
Rex Poggenpohl
Scott Roederer
John Ericson
Members Absent:
None
Others Present: Russ Franklin, Brian Berg, Jen Imber
Quorum: Yes
General Discussion
Tree Board applicant Steven Day was contacted and is still interested in a position on the board.
The board will work on setting up an interview with Mr. Day. Rex Poggenpohl agreed to an
additional term on the board, but will be out of town during the months of September and
October, as well as some time during the spring. Two more vacancies on the board are available,
as Sandy Burns and Mike Richardson will not be renewing their terms.
Ideas were discussed on how to generate more interest in participation on the Tree Board. More
publicity, such as articles in the paper on work/events sponsored by the Tree Board, might garner
more interest.
Tree Symposium
Jen Imber and Sandy Burns have finalized the posters, program and speaker bios. Merle Moore’s
handout is also printed and ready for the Symposium. Samples of these were provided to the
board.
Jen Imber will finalize the check requests to Merle Moore for $100.00 and Dave Leatherman for
$200.00.
Scott Roederer will open the Symposium at 7:45 by welcoming the attendees and introducing
Dave Leatherman, Scott Zurn will introduce the Emergency Panel, Rex Poggenpohl will
introduce Merle Moore, and Sandy Burns will introduce Diana Selby.
Mike Richardson is working on getting a coffee donation for the speakers and pizza from Sweet
Basilico’s for lunch.
Jen Imber will line up the IT services to televise and record the Symposium, and also provide
name badges for the speakers and Tree Board members.
Sandy Burns confirmed that Dave Hamrick from the USFS will join the panel as a guest speaker.
Thirty seedlings will be brought and handed out to the audience as they leave after the last
speaker.
Arbor Day
The program and poster have been finalized for the event. Prizes including t-shirts, pencils, water
bottles, stickers and buttons are ready to go. Barbara Williams confirmed the commemorative
bench looks good and is ready to go. She will work on getting a thank you for the children to
sign and give to the Rotary the day of the event. Rex Poggenpohl will help Sandy Burns count
ballots on May 17th at 3:00pm. Mike Richardson and Jen Imber will be present throughout the
event to help Sandy Burns and the speakers. Mike will also follow up with the bakery and pick
up the cookies. The proclamation of May as the Month of the Tree was read by Mayor Bill
Pinkham at the May 8th Town Board meeting.
Next Tree Board Meeting
The next Tree Board meeting will be held the 3rd Friday in August, as the board takes a short
hiatus during the summer months.
Page 1
TOWN CLERK Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: September 25, 2012
RE: Resolution #09-12 – Schedule public hearing date of October 9, 2012, for
a new Hotel and Restaurant Liquor License Application filed by Estes
Taqueria LLC dba Peppers Mexican Grill, 401 E. Elkhorn Avenue.
Background:
The local licensing authority is required by C.R.S. 12-47-311 to set a public hearing for
a new Hotel and Restaurant liquor license located at 401 E. Elkhorn Avenue. This
location was previously licensed with a Beer and Wine liquor license and operated as
Sweet Basilico Café prior to its relocation in 2007. Tulum’s opened in this location in
2009 and operated without a liquor license. The applicant purchased Tulum’s in April
2012 and has since changed the dba to Peppers Mexican Grill.
Budget:
N/A.
Staff Recommendation:
Staff recommends approval of the resolution to set the public hearing for the new Hotel
and Restaurant liquor license for Peppers Mexican Grill.
Sample Motion:
I move to approve/deny Resolution #09-12.
RESOLUTION #09-12
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New HOTEL AND RESTAURANT Liquor
License, filed by Estes Taqueria LLC., dba, Peppers Mexican Grill, 401 E. Elkhorn
Avenue, Estes Park, Colorado, is August 31, 2012.
It is hereby ordered that a public hearing on said application shall be held in the
Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, October 9,
2012, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said
application and hearing shall be the area included within a radius of 3.1 miles, as
measured from the center of the applicant's property.
DATED this 25th day of September 2012.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Page 1
TOWN CLERK Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: September 25, 2012
RE: Liquor Licensing: Transfer of Ownership – Rebecca, Inc., dba Famous
Eastside Food Store to Everest Kitchen LLC dba Famous Eastside
Groceries, 381 S. St. Vrain Avenue, Retail 3.2% Beer Off-Premises
License
Background:
Everest Kitchen LLC dba Famous Eastside Groceries located at 381 S. St. Vrain
Avenue is requesting a transfer of the Retail 3.2% Beer Off-Premises Liquor License
currently held by Rebecca, Inc., dba Famous Eastside Food Store. The application was
submitted to the Town Clerk’s Office on June 29, 2012, and a temporary license was
issued on that date.
Everest Kitchen LLC has submitted all necessary paperwork and fees. The applicant is
aware of the TIPS training requirement.
Budget:
N/A.
Sample Motion:
I move the Transfer Application filed by Everest Kitchen LLC doing business as Famous
Eastside Groceries for a Retail 3.2% Off-Premises Liquor License be approved/denied.
April 2003
PROCEDURE FOR TRANSFER OF LIQUOR LICENSE
TOWN CLERK.
Will present the application and confirm the following:
5 The application was filed June 29, 2012 .
5 The Town has received all necessary fees and hearing costs.
5 The applicant is filing as a Limited Liability Company (LLC) .
5 There is a police report with regard to the investigation of the applicants.
5 Status of T.I.P.S. Training:
X Unscheduled Completed Pending Confirmation
MOTION:
I move the Transfer Application filed by Everest Kitchen LLC doing business as Famous
Eastside Groceries for a 3.2% Beer Off Premises License be approved/denied.
Community Development Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Alison Chilcott, Director
Dave Shirk, Planner
Date: September 25, 2012
RE: MINOR SUBDIVISION, Lot 2, Pine Knoll Subdivision, Estes Park Housing
Authority/Applicant.
PRELIMINARY & FINAL CONDOMINIUM MAPS, Lots 1 & 2, The Pines
North Condominiums and The Pines Condominiums, Estes Park Housing
Authority/Applicant.
Background: This is a request to
divide an existing condominium
association into two separate
associations, located on two separate
parcels of land.
No development is proposed, only
ownership division.
The purpose of this lot split is to
separate ownership between market
rate units and units owned by the
Estes Park Housing Authority.
The minor subdivision will divide one existing lot into two separate lots and dedicate
easements.
The two newly created lots will each be owned by a separate condominium association,
and will have agreements to address issues such as snow removal and parking.
The northern lot will be The Pines North, and the southern lot will be known as The
Pines. The legal documents, including joint maintenance agreements, have been
prepared by Town Attorney White, and will be recorded with the subdivision and
condominium maps.
Budget: N/A
Planning Commission Recommendation: On Tuesday, September 18 2012 the
Estes Valley Planning Commission held a public meeting to discuss the minor
subdivision and preliminary condominium maps. At that time, the Planning Commission
found:
1. This proposal complies with applicable sections of the Estes Valley Development
Code, including Section 3.9.E “Standards for Review” and 10.3 “Review
Procedures.”
2. Approval will not be materially detrimental to the public welfare, injurious to other
property in the neighborhood, or in conflict with the purposes and objectives of this
Code.
3. This request has been submitted to reviewing agency staff for consideration and
comment. No significant issues or concerns were expressed by reviewing staff
relative to code compliance or the provision of public services.
4. Within sixty (60) days of the Board’s approval of the amended plat, the developer
shall submit the plat for recording. If the plat is not submitted for recording within
this sixty-day time period, the approval shall automatically lapse and be null and
void.
5. This is a Planning Commission recommendation the Town Board of the Town of
Estes Park.
The Planning Commission voted unanimously (6-0, one vacancy) to recommend
APPROVAL of the proposed minor subdivision and condominium maps.
Sample Motion:
The Pines Minor Subdivision: I move for the approval (or denial) of the minor
subdivision plat with the findings and conditions recommended by the Planning
Commission.
The Pines: I move for the approval (or denial) of the preliminary and final
condominiums maps with the findings and conditions recommended by the Planning
Commission.
The Pines North: I move for the approval (or denial) of the preliminary and final
condominiums maps with the findings and conditions recommended by the Planning
Commission.
Community Development Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Alison Chilcott, Director
Dave Shirk, Planner
Date: September 25, 2012
RE: PRELIMINARY & FINAL CONDOMINIUM MAPS, River View Pines
Condominiums, 1150 W. Elkhorn Avenue – Frederick Kropp/Owner
Background: This is a request for
a condominium subdivision of an
existing eight-unit accommodations
development located at 1150 W.
Elkhorn Avenue; no additional
development is proposed. This
proposal complies with the Estes
Valley Development Code, and no
additional improvements are
required or proposed.
The request before the Town Board
is for both the preliminary and final
condominium maps (the final plat by-passes the planning commission).
Budget: N/A
Planning Commission Recommendation: On Tuesday August 21, 2012, the Estes
Valley Planning Commission held a public hearing to discuss the Preliminary Plat of the
River View Pines preliminary condominium map. At that time, the Planning Commission
found:
1. This proposal complies with applicable sections of the Estes Valley Development
Code, including Section 3.9.E “Standards for Review” and 10.3 “Review
Procedures.”
2. This request has been submitted to reviewing agency staff for consideration and
comment. No significant issues or concerns were expressed by reviewing staff
relative to code compliance or the provision of public services.
3. Within sixty (60) days of the Board’s approval of the amended plat, the developer
shall submit the plat for recording. If the plat is not submitted for recording within
this sixty-day time period, the approval shall automatically lapse and be null and
void.
4. This is a Planning Commission recommendation the Town Board of the Town of
Estes Park;
The Planning Commission voted unanimously to recommend APPROVAL of the
proposed River View Pines Preliminary Condominium Map.
Sample Motion: I move for the approval/denial of the Preliminary and Final
Condominium Maps for the River View Pines Condominium map.
Page 1
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Alison Chilcott, Community Development Director
Date: September 25, 2012
RE: Estes Park Housing Authority Fee Waiver Request for The Pines
Condominiums
Background:
The Estes Park Housing Authority is requesting waiver of $4,670 in development
applications fees for the following applications:
▪ A minor subdivision application to subdivide Lot 2, Pine Knolls Subdivision into two
lots.
▪ Preliminary and Final Condominium map applications to condominiumize proposed
Lot 2A
▪ Preliminary and Final Condominium map applications to condominiumize proposed
Lot 2B
If approved, the lot
subdivided into two lots,
each with its own
condominium
associations. Staff’s
understanding is that this
will improve saleability of
individual units. The Pines
is located at the 1155
South Saint Vrain Avenue
(Highway 7).
The attached June 19th
letter from Rita Kurelja,
Estes Park Housing
Authority Director describes the requested fee waiver.
Community Development
Memo
Page 2
Since this request is in excess of $3,000 Town Board is the decision-making body.
Budget:
General Fund Revenue: Charges for Services — Application Fees - Inside
Account #: 101-1600-341.30-00
$4,670 in reduced revenue.
Recommendation
On July 26 2012 the Community Development/Community Services Committee
reviewed the request and recommend that it be forwarded to the Town Board as an
Action Item.
Estes Park
Eziousirig Authority
June 19,2012
To:
Director Alison Chilcott
Community Development/Community Services Committee
Re Request for Fee Waiver
the Estes Park Housing Authority is respectfully requesting the waiving of fees as related to the
Pre Application,Minor Land Subdivision and Preliminary arid Final Condo Maps,for the subdivision of the
Pines HOA.
BACKGROUND
In 2006 The Town of Estes Park loaned the Estes Park Housing Authority $3,100,000 for the purpose of
purchasing and rehabilitating the Pine Knoll Apartments.All 48 units at the time of purchase where
condominiumized The Housing Authority’s intent was to keep 25 of the units br low income senior ientals
and to sell 23 of the units to individuals.The proceeds from the sales were to pay off/down the debt with the
1own thus allowing for operation of the senior property at below market rents
Currently 16 of the 23 units available for sale have been sold The sales that have occurred have been to
either cash buyers or local banks and in house 5 year loans.Rural Development has also made a few loans on
these units,but their guidelines have also changed and these are no longer allowed with the current
ownership percentage The last EPHA sale on the property was October 2010
PROBLEM
Along with many other changes to the lending ‘world’,the financing of condominiums was partu ularity hard
hit A regulation by lenders and their underwriters that addresses the number of units any one entity an has
had a tremendous impact on sales Lenders require that any one entity own no more than 10 (soinetnnes 15)
per ent of all units in the I IOA With the Estes Park Flousrng Authority owning and renting some 25 of the ‘18
units,the project did not qualify for long term financing for individuals
this affected one’s ability to obtain a long term favorable mortgage as well as the ability to refinance Sales
have been seriously impacted
1 of 2
1 70 MacGregor Avenue,P0.Box 1200 •Estes Park,CO 8051 7 •(970)577-3730 •Fax (970)586-0249
.
SOLUTION
By subdividing the property,dissolving the one current HOA and forming 2 separate Homeowner
Associations,this problem can be eliminated at a point in the future,It always has,and will continue to be
the intent of the Housing Authority to maintain the 25 rentals to serve the needs of low income seniors.In
order to fulfill this long term strategy,it is necessary to have 2 distinct HOAs,one for the senior rentals and
one for the Homeowners.
COST
The Estes Park Housing Authority has committed to bearing the cost of this subdivision process.We believe it
is in the best interest of the senior community as well as the overall financial health of the entire Pines
community.In order to keep these costs to a minimum,we would ask the Community
Development/Community Services committee to waive the following fees:
‘1.Pre-application fee $500
2.Minor Land Subdivision $1200
3.Preliminary Condo Map mr The Pines North $1200
4.Preliminary Condo Map for The Pines South $1200
5.Final Condo Map for Pines North $285
6.Final Condo Map for Pines South $285
TOTAL $4670.00
Should you have any questions on this matter or need clarification,please do not hesitate to contact me.
Since rely,
c
Rita Kurelja
Executive Director
Estes Park Housing Authority
2 of 2
PUBLIC WORKS Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Scott Zurn, PE, Public Works Director
Kevin Ash, PE, Public Works Civil Engineer
Date: September 25, 2012
RE: Bond Park Phase V Construction Contract
Background:
Bond Park Phase V Improvements will focus on completion of improvements along
Elkhorn Avenue. This includes sidewalk and seat wall elements, electrical lights,
landscaping, and an add alternative for a pavilion at the Southwest corner of Bond Park.
Design for the Bond Park Phase V Improvements were approved at the July 24, 2012
Town Board Meeting. At that meeting, staff was given direction to proceed with
advertising for construction contracting services. The project went out to bid on August
21st, 2012. A mandatory pre-bid meeting was held on August 31st and eight firms were
in attendance. The Contractor question-and-answer period ended on September 7th
and a bid opening was held on September 11th. Four of the eight firms elected to
submit a bid. The following table shows the results:
Firm Name City Base Bid ($) Pavilion ($)
Concrete Works of Colorado Lafayette, CO $553,053.75 $135,000.00
Colorado Designscapes Centennial, CO $453,520.25 $145,000.00
Symmetry Builders Boulder, CO No Bid
Growling Bear Construction Greeley, CO No Bid
Alpine Gardens Fort Collins, CO No Bid
Heath Construction Fort Collins, CO $457,000.00 $86,806.00
Taylor Kohrs LLC Thornton, CO $350,268.43 $114,581.40
Cornerstone Const Concepts Estes Park, CO No Bid
Staff has evaluated the submitted bids and is making a recommendation for award to
Taylor Kohrs LLC as the lowest responsible bidder. These results were presented at
the September 13th PUP Committee. It was recommended to be put on the agenda for
the September 25th Town Board Meeting as an action item.
Also included with this memo is the “Bond Park Location and Extent Review” from
Community Development. This review is a development code requirement for
construction of the proposed pavilion structure.
Schedule:
Pending approval, a Notice of Award will be issued to the contractor on September 26th.
A Notice to Proceed with construction will be issued with an October 1st start date.
Work will be designated in two phases. Phase 1 of construction will be from October 1st
through November 20th. Phase 1 should complete the site prep work, underground
infrastructure and concrete flatwork for pedestrian access.
Phase 2 is scheduled from March 1st, 2013 through May 20th, 2013. Phase 2 will focus
on the installation of landscaping and potentially the pavilion.
Budget:
Taylor Kohrs LLC has provided a total bid of $464,849.83. Adding a 10% contingency
($46,484.98) to this bid gives us a not-to-exceed fee of $511,334.81.
Pending Town Board approval, a contract will be executed with the selected bidder.
This will come out of the Larimer County Open Space Fund.
Recommendation:
I recommend award of the Bond Park Phase V Improvements Construction Contract to
Taylor Kohrs LLC with a not-to-exceed fee of $511,334.81.
Sample Motion:
I move for the approval/denial of the award of the Bond Park Phase V Improvements
Construction Contract to Taylor Kohrs LLC, with a not-to-exceed fee of $511,334.81.
Page 1
To: Scott Zurn, Public Works Director
Kevin Ash, Public Works Engineer
From: Alison Chilcott, Director
Dave Shirk, Planner
Date: September 6, 2012
RE: Bond Park Location and Extent Review
What: ‘Location and Extent Review’ is intended to provide an opportunity for review of
the location and extent of specified public facilities and uses built within the Estes
Valley, especially as to whether such public use is consistent with the Estes Valley
Comprehensive Plan and the Estes Valley Development (Section 3.13.A).
Why: The Estes Valley Development Code requires what is known as ‘Location and
Extent Review’ for most Town-built structures; ‘Location and Extent’ review implements
Section 30-28-110(1) of the Colorado Revised Statutes.
This requirement includes the proposed pavilion structure, part of the Phase V Bond
Park improvements.
How. Due to the small size of the structure, this particular review is conducted as a
building permit review instead of a development plan, and does not require Planning
Commission review.
The development code does require ‘Location and Extent Review’ be forwarded to the
Town Board. To satisfy this requirement, Planning Division staff has prepared this
memorandum, and requests it be included as part of your presentation to the Town
Board on September 25, 2012.
The code requirements outlined below are required by the development code unless
specifically waived by the Town Board.
Review Comments.
Comprehensive Plan Review. The proposed Bond Park redevelopment relates to
several land use policies set forth in Chapter Six “Community Wide Policies” of the
Estes Valley Comprehensive Plan. These include:
• Encourage the concentration of cultural uses and activities in the downtown
business district.
Community Development Memo
Page 2
• Provide a pedestrian-friendly downtown environment which provides for pedestrian
movement, areas for relaxing, gathering and window shopping.
• Encourage outdoor public spaces, including spaces for outdoor gathering, dining,
nature and people watching.
Development Code Review. Planning Division staff finds the proposed structure will
comply with the Estes Valley Development Code.
General Comments.
• A building permit is required.
• Will the drainage from the roof be collected or be allowed to run-off the edge as a
cascade? If no collected, what will the impact be on the new sidewalk from rain and
snow run-off? Are there any icing concerns?
• Will the fire pit be re-located? If so, where?
• Care should be taken during final grading of the park area to minimize uneven
surfaces because this area is used for active recreation.
• There are a couple of locations between the sitting walls where the sidewalk would
narrow to 5 or 6 feet. When you consider an extra 18 inches, per wall, for legs/feet,
this would narrow that area to 2 or 3 feet. Planning Division staff suggests this is too
narrow to accommodate anticipated foot traffic.
• Light fixtures cannot exceed 15-feet. Light sources must be shielded and directed
downward. Architectural lighting cannot extent beyond edges of structure. Existing
pole-mounted lighting complies with development code.
• Trees must be fenced and guyed to protect from damage by wildlife.
• Review landscaping plan. The schedule identifies three Blue Spruce, but the plan
shows one. Also, the plan shows two trees labeled “AFS”, but that is not shown on
the planting schedule.
• Conduits need to be painted.
• Trash receptacles should be bear-proof.
Administration Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Lowell Richardson, Assistant Town Administrator
Date: 09/25/2012
RE: MPEC PRO FORMA AND MARKETING STUDY CONTRACT APPROVAL
Background:
Town staff prepared and posted a Request for Proposals (RFP’s) to receive proposals
from qualified firms for a feasibility study and market analysis to build a multi-purpose
event center at the Town’s Fairground site. The Town received seven RFP responses
from qualified firms. Those firms and their bids were:
Bid
AECOM $50,000-$60,000
hunden strategic partners $44,000
Johnson Consulting $37,000
HVS Entertainment $55,000
MFA Technical Services Not provided
Truman Mox, Inc. $25,9000
Victus Advisors, LLC $23,500
A Review Committee comprised of Mayor Pro Tem Blackhurst, Trustee Elrod,
Community Services Coordinator Winslow, Finance Director McFarland and I reviewed
the submitted proposals. Though each firm brought a unique level of qualifications to
the economic and entertainment industry two firms brought relevant experience to
preparing the feasibility of building a municipally owned Multi-Purpose Event Center,
hunden strategic partners and Johnson Consulting. Each of these firms has worked
with municipalities developing pro forma reports specific to the feasibility of constructing
a Multi-Purpose Event Center. Based on each firm’s experiences the committee was
comfortable with either firm. Therefore, reference checks were completed on both firms.
The references were good to exceptional for both. Based on fees and presenting a
realistic schedule for project completion the committee selected Johnson Consulting.
Attached with this action memo is the Town of Estes Park’s Request for Proposals,
Johnson Consulting firm’s response and the project contract. Both Johnson Consulting
and Town Attorney White have reviewed the contract.
Budget:
Through the budget appropriation process funds will be available through the
Community Reinvestment Fund in an amount not to exceed $37,000.
Staff Recommendation:
Staff recommends to the Board approving Johnson Consulting as selected by the
committee.
Sample Motion:
I move to approve/deny awarding a contract to Johnson Consulting for the services of
providing a “Feasibility Study of a Year Round Event Center” in the amount of $37,000.