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PACKET Town Board 2023-04-11
The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, April 11, 2023 7:00 p.m. ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the Public Comment form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m., the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). RESOLUTION OF RESPECT FOR MAYOR PRO TEM WEBERMEIER. PROCLAMATION – VOLUNTEER APPRECIATION MONTH. AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. 1. POLICY GOVERNANCE MONITORING REPORT - POLICIES 3.3 AND 3.7. Policy 2.3 designates specific reporting requirements for the Town Administrator to provide information on policy compliance to the Board. The above policies are reported on each April. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated March 28, 2023, Town Board Study Session Minutes dated March 28, 2023, and Joint Town Board Study Session Minutes dated March 22, 2023. 3. Transportation Advisory Board Minutes dated February 15, 2023 (acknowledgment only). 4. Resolution 36-23 Construction Contract for The Remodel of The Community Development Department with Darling Enterprise, Inc. for $180,000, Budgeted. 5. Acceptance of Town Administrator Policy Governance Monitoring Report. Prepared 03-31-2023 *Revised Page 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. 8TH JUDICIAL DISTRICT DATA TRANSPARENCY PROJECT UPDATE. District Attorney McLaughlin. An update on the 8th Judicial District's Data Transparency Project, which makes significant data available to the public in multiple areas of the criminal justice system. 2. ESTES PARK HEALTH UPDATE. Chairman Batey and CEO Carda. Update on current operations and upcoming changes. 3. ESTES PARK SCHOOL DISTRICT R-3 UPDATE. Superintendent Bode. The School District's plans for the future. LIQUOR ITEMS: 1. RESOLUTION 37-23 NEW HOTEL AND RESTAURANT WITH OPTIONAL PREMISE LIQUOR LICENSE APPLICATION FOR ESTES VALLEY RECREATION & PARK DISTRICT; LAURA EMMER DBA MOTHER’S CAFÉ AT THE HANGAR RESTAURANT, 1480 GOLF COURSE ROAD, UNITS A-E, ESTES PARK, COLORADO. Town Clerk Williamson. To consider a new liquor license application and to consider the needs and desires of the neighborhood. 2. RESOLUTION 38-23 NEW HOTEL AND RESTAURANT LIQUOR LICENSE APPLICATION FOR MOUNTAIN HOME CAFE INC., DBA MOUNTAIN HOME CAFE, 457 E. WONDERVIEW AVENUE, SUITE C-1, ESTES PARK, COLORADO. Town Clerk Williamson. To consider a new liquor license application and to consider the needs and desires of the neighborhood. 3. RESOLUTION 39-23 TRANSFER OF A HOTEL & RESTAURANT LIQUOR LICENSE FROM DELLA TERRA LLC DBA DELLA TERRA MOUNTAIN CHATEAU TO BLACK CANYON CATERING INC. DBA DELLA TERRA MOUNTAIN CHATEAU, 3501 FALL RIVER DRIVE, ESTES PARK, CO 80517. Town Clerk Williamson. To consider the transfer of a Hotel & Restaurant liquor license application. 4. RESOLUTION 40-23 TRANSFER OF A LODGING AND ENTERTAINMENT LIQUOR LICENSE FROM DELLA TERRA LLC DBA DELLA TERRA EVENTS TO BLACK CANYON CATERING INC. DBA DELLA TERRA EVENTS, 3501 FALL RIVER DRIVE, ESTES PARK, CO 80517. Town Clerk Williamson. To consider the transfer of a Lodging and Entertainment liquor license application. ACTION ITEMS: 1. RESOLUTION 41-23 SUPPLEMENTAL BUDGET APPROPRIATIONS #3 TO THE 2023 BUDGET. Director Hudson. Appropriate for the Parking Services allocation, Event Center public wireless system, the new Workforce Housing and Childcare fund, new grants for the US36/Community Drive Roundabout, and other items. REPORTS AND DISCUSSION ITEMS: 1. ESTES PARK BOARD OF TRUSTEES VACANCY AND THE PROCESS TO FILL A TRUSTEE POSITION. Town Clerk Williamson. Discuss the Board's options to fill the recent vacancy on the Town Board of Trustees and receive direction. ADJOURN. Page 2 Town Administrator’s Office Memo To: Honorable Mayor Koenig Board of Trustees From: Town Administrator Machalek Date: April 11, 2023 RE: Policy Governance Monitoring Report – Policy 3.3 and 3.7 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: Policy QUASI-JUDICIAL YES NO Board Policy 2.3 designates specific reporting requirements for the Town Administrator to provide information on policy compliance to the Board. In April of each year the Town Administrator is required to report on Policies 3.3 and 3.7. Policy 3.3 states: “With respect for strategic planning for projects, services and activities with a fiscal impact, the Town Administrator may not jeopardize either the operational or fiscal integrity of Town government.” Policy 3.7 states: “The Town Administrator shall have an Emergency Preparedness Process in place for coordination of all emergency management partners – Federal, State, and local governments, voluntary disaster relief organizations, and the private sector to meet basic human needs and restore essential government services following a disaster.” This report constitutes my assurance that, as reasonable interpreted, these conditions have not occurred and further, that the data submitted below are accurate as of this date. Travis Machalek Town Administrator Page 3 Policy 3.3: With respect for strategic planning for projects, services and activities with a fiscal impact, the Town Administrator may not jeopardize either the operational or fiscal integrity of Town government. Accordingly, the Town Administrator shall not allow budgeting which: 3.3.1: Deviates from statutory requirements. Status: Compliance Interpretation: I interpret this to mean that our budgeting practices and policies comply with all requirements contained in the Colorado Revised Statutes that are applicable to statutory towns. Compliance with the policy will be achieved when: There are no deviations in our practices or policies from what is required by State Statute. Evidence: 1. The annual independent audit 2. Annual Comprehensive Financial Report (ACFR) 3. All policies are reviewed for legal compliance by the Town Attorney 4. No State-issued non-compliance notifications to the Town of Estes Park regarding our budgetary obligations under State Statute. Report: I report compliance. 3.3.2: Deviates materially from Board-stated priorities in its allocation among competing budgetary needs. Status: Compliance Interpretation: I interpret this to mean that the annual budget adopted by the Board of Trustees represents the officially adopted priorities of the Board. This includes any budget amendments approved by the Town Board throughout the year and any specific spending authorizations approved by the Town Board. I interpret “materially deviate” to mean any change in spending priority that results in a resource diversion away from any Board objective, goal, or outcome that is substantial enough to hinder the achievement of the objective, goal, or outcome. I do not interpret minor deviations resulting from changing circumstances, community demands, and/or unforeseen circumstances outside of the Town’s control as material deviations. Compliance with the policy will be achieved when: Budget spending does not materially deviate from the levels approved in the adopted budget. Evidence: 1. The 2023 adopted budget was prepared based on the Board’s Strategic Plan. Page 4 2. Any substantial budget changes have been presented to the Board for review and approval as budget amendments. 3. HTE budget reports for each department are available on request. Report: I report compliance 3.3.3: Contains inadequate information to enable credible projection of revenues and expenses, separation of capital and operational items, cash flow and subsequent audit trails, and disclosure of planning assumptions. Status: Compliance Interpretation: I interpret this to mean that the Town Administrator’s recommended budget must be based on credible data and the best available information concerning the local economy and other factors that may impact the Town’s revenues and expenses. In addition, the budget is to be structured to separate capital expenditures from operational costs. All revenue projections will be based on the professional judgement of the Town’s Finance Director. Compliance with the policy will be achieved when: • Revenue projections are clear and projected and actual revenues are within a 5-10% margin of error, barring any catastrophic events. • Actual revenues are not less than projected, barring any catastrophic events. • The budget presented to the Board for adoption is in a format that separates revenues, expenses, and capital expenditures. • Critical assumptions used in preparing the budget are clearly articulated to the Board during budget review sessions. Evidence: 1. Current economic trends continue to cause uncertainty in projecting revenues. We will continue to track revenues and update projections as we learn more. 2. The 2023 adopted budget is presented in a format that separates revenues, expenditures, and capital. 3. Critical assumptions used in preparing the budget were discussed with the Board during budget review sessions as well as during budget amendment discussions. Report: I report compliance. Revenue projections continue to be impacted by the uncertainty created by economic conditions. Staff will continue to closely monitor projected and actual revenues and will continue to err on the side of caution when projecting revenues in order to protect the financial position of the Town. Page 5 3.3.4: Plans the expenditure in any fiscal year of more funds than are conservatively projected to be received in that period, or which are otherwise available. Status: Compliance Interpretation: I interpret this to mean that the proposed budget must be balanced. This includes expenditures for the year not exceeding the revenues received from all sources. Exceptions are Board-approved use of fund balances, and use of funds that have been accumulated over a period of time, with the approval of the Board, with the intent of saving funds to pay for a specific project or capital expense. Compliance with the policy will be achieved when: The proposed budget meets the above criteria, inclusive of any board approved spending of fund balance or specific reserve funds. Evidence: 1. The adopted budget demonstrates that I have not allowed budgeting which plans the expenditure in any fiscal year of more funds than are conservatively projected to be received in that period, or which are otherwise available. Report: I report compliance. 3.3.5: Reduces fund balances or reserves in any fund to a level below that established by the Board of Town Trustees by adopted policy. Status: Compliance Interpretation: I interpret this to mean that the audited year-end unrestricted fund balance in the General Fund does not drop below 25% unless otherwise authorized by the Board. If the Board approves and adopts a budget that plans for reducing the fund balance below the 25% level, I interpret this as being authorized by the Board. Compliance with the policy will be achieved when: • The final ACFR shows a General-Fund fund balance of 25% or greater, unless otherwise approved by the Board. • The proposed budget anticipates an end-of-year fund balance in the General Fund of 25% or greater, unless otherwise approved by the Board. Evidence: 1. The 2021 ACFR shows an 86.7% General-Fund fund balance at the end of 2021. 2. The 2022 budget, as amended, anticipates a 42.6% General-Fund fund balance at the end of 2022. Page 6 3. The 2023 budget, as amended, anticipates a 34.7% General-Fund fund balance at the end of 2023. Report: I report compliance. 3.3.6: Fails to maintain a Budget Contingency Plan capable of responding to significant shortfalls within the Town’s budget. Status: Compliance Interpretation: I interpret this to mean that I must prepare a budget that maintains a fund balance of 25% or more in the General Fund and adequate fund balances in all enterprise funds, including the required TABOR reserve and the current cash reserves as defined in Board Policy 670 – Cash and Investment Reserve and Contingency. Compliance with the policy will be achieved when: • The final ACFR indicates a General-Fund fund balance of 25% or greater, unless otherwise authorized by the Board. • The proposed budget anticipates an end-of-year fund balance in the General Fund of 25% or greater, unless otherwise authorized by the Board. • The current cash reserves meet the criteria defined in Board Policy 670 – Cash and Investment Reserve and Contingency. Evidence: 1. The 2021 ACFR shows an 86.7% General-Fund fund balance at the end of 2021. 2. The 2022 budget, as amended, anticipates a 42.6% General-Fund fund balance at the end of 2022. 3. The 2023 budget, as amended, anticipates a 34.7% General-Fund fund balance at the end of 2023. 4. Current cash and investment reserves are reported to the Board on a monthly basis, as required by Board Policy 670. 5. The Town’s budget contingency plan is established in Policy 670 (Section 3.b). Report: I report compliance. 3.3.7: Fails to provide for an annual audit. Status: Compliance Page 7 Interpretation: I interpret this to mean that I must ensure that the Town completes an independent audit annually. Further, that audit report should result in an unqualified and unmodified opinion from the Board’s auditors. Compliance with the policy will be achieved when: The annual audit is complete and presented to the Town Board. Evidence: 1. The 2021 Audit has been completed and the ACFR prepared and submitted to the State of Colorado with an unqualified and unmodified opinion from the Board’s auditors. 2. The 2022 Audit is scheduled to begin in May. Report: I report compliance. 3.3.8: Fails to protect, within his or her ability to do so, the integrity of the current or future bond ratings of the Town. Status: Compliance Interpretation: I interpret this to mean that I cannot take any action that will negatively impact the Town’s bond rating. This includes maintaining adequate fund balances as required in 3.3.5 and maintaining adequate bond coverage ratios for all revenue bonds associated with the Town’s enterprise funds. Compliance with the policy will be achieved when: • I am in compliance with 3.3.5. • Required bond coverage ratios are met. Evidence: 1. The 2021 ACFR shows an 86.7% General-Fund fund balance at the end of 2021. 2. Our current (December 31, 2021) bond-coverage ratio for Power and Communications (359%) exceeds the required ratio of 125%. 3. Our current (December 31, 2021) bond-coverage ratio for Water (580%) exceeds the required ratio of 110%. Report: I report compliance. 3.3.9: Results in new positions to staffing levels without specific approval of the Board of Town Trustees. The Town Administrator may approve positions funded by grants, which would not impose additional costs to the Town in addition to the grant funds and any temporary positions for which existing budgeted funds are allocated. Page 8 Status: Compliance Interpretation: I interpret this to mean that I cannot allow any new positions or expansion of any part-time positions to be advertised or filled without prior Board approval. I may allow new positions or partial positions funded by grants or temporary positions for which existing budgeted funds are allocated without prior approval of the Board. I may also allow reductions in staffing without Board approval. Compliance with the policy will be achieved when: No new positions or expansion of any part-time positions are approved and/or hired without approval of the Board, with the exceptions noted above. Evidence: 1. All positions are indicated in the adopted and proposed budgets and no unapproved positions have been created. Report: I report compliance. Policy 3.7: The Town Administrator shall have an Emergency Preparedness Process in place for coordination of all emergency management partners – Federal, State, and local governments, voluntary disaster relief organizations, and the private sector to meet basic human needs and restore essential government services following a disaster. 3.7.1: The Town Administrator shall be responsible for the assigned responsibilities identified in the Town of Estes Park Emergency Operations Plan. Status: Compliance Interpretation: I interpret this to mean that the Town has adopted and kept current an Emergency Operations Plan that covers multiple possible emergency situations and outlines the roles and responsibilities of Town staff during an emergency. These roles are consistent with the standards of the National Incident Management System (NIMS) process. I also interpret this to mean that key staff have had basic NIMS/Incident Command System (ICS) training. Compliance with the policy will be achieved when: • The Town has an up-to-date Emergency Operations Plan. • Key staff have completed NIMS/ICS 100 training. Evidence: 1. The Town has an up-to-date Emergency Operations Plan 2. All key staff have completed NIMS/ICS 100 training Report: I report compliance. Page 9 3.7.2: The Town Administrator shall not fail to have a business continuity plan for the Town. Status: Compliance Interpretation: I interpret this to mean that the Town has adopted and kept current a Continuity of Operations Plan (COOP) for Town operations. Compliance with the policy will be achieved when: The Town has an up-to-date Continuity of Operations Plan (COOP). Evidence: 1. The Town has an up-to-date Continuity of Operations Plan Report: I report compliance. 3.7.3: In the event of an emergency, the Town Administrator shall not fail to take appropriate action immediately to ensure the safety of the public and public and private assets, including authorizing specific actions by Town staff and declaring an emergency on behalf of the Board of Town Trustees. Status: Compliance Interpretation: I interpret this to mean that in the event of an emergency I take appropriate steps to respond to the emergency including, but not limited to, actions outlined in the Town Emergency Operation Plan and Chapter 2.28 of the Municipal Code. Compliance with the policy will be achieved when: • During an emergency, I ensure that we follow the Emergency Operations Plan and standard NIMS procedures (as applicable) in implementing our response. • Response and recovery efforts are prudent and in compliance with state and federal requirements for aid and reimbursements (when applicable). Evidence: 1. The most recent evidence of compliance can be found in the Town’s response to the East Troublesome Thompson Zone fire and COVID-19, which included declarations of emergency, emergency orders, and implementation of NIMS structure to coordinate Town response. Report: I report compliance. Page 10 Town of Estes Park, Larimer County, Colorado, March 28, 2023 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day of March, 2023. Present: Wendy Koenig, Mayor Trustees Marie Cenac Kirby Hazelton Barbara MacAlpine Cindy Younglund Vacancy Also Present: Travis Machalek, Town Administrator Dan Kramer, Town Attorney Kimberly Disney, Recording Secretary Absent: Trustee Patrick Martchink and Deputy Town Administrator Jason Damweber Mayor Koenig called the meeting to order at 5:40 p.m. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Cenac/MacAlpine) to enter into executive session for discussion of a personnel matter - Section 24-6-402(4}(f}, C.RS. and not involving: any specific employees who have requested discussion of the matter in open session; any member of the Town Board; the appointment of any person to fill an office of the Town Board; or personnel policies that do not require discussion of matters personal to particular employees – Town Administrator and Town Attorney Annual Evaluation, and it passed unanimously. The Board entered into executive session at 5:40 p.m. and concluded the executive session at 7:10 p.m. Mayor Koenig reconvened the regular meeting at 7:15 p.m. and all desiring to do so, recited the Pledge of Allegiance. A moment of silence was held in memory of Mayor Pro Tem Webermeier. AGENDA APPROVAL. It was moved and seconded (Cenac/MacAlpine) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: The League of Women Voters received an annual update from Rocky Mountain National Park Superintendent Sidles. Interviews were conducted for the Estes Park Board of Adjustment vacancy. The Planning Commission met and received updates from the Community Planning for Wildfires and Ayres Associates on medium density housing. A Joint Study Session with the Larimer County Commissioners was held to discuss the Stormwater Utility. The Police Department held their annual recognition banquet to recognize the efforts of staff. The Rooftop Rodeo would be held July 5, 2023 through July 10, 2023 and tickets go on sale April 1, 2023. The Trustee Talk was held and had high attendance with discussions on construction and the Stormwater Utility. The Regional Air Quality Council met with Town staff and discussed utilizing electric equipment for different Town departments. The Restorative Justice Partnership held their annual meeting and installed a new Executive Committee, approved the 2023 Budget, and began planning the 20th anniversary of DR A F T Page 11 Board of Trustees – March 28, 2023 – Page 2 Restorative Justice. Frozen Dead Guy days was a successful inaugural event for the Town. Each Town Board member spoke in recognition of Mayor Pro Tem Webermeier. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek provided an update on current construction projects and stated the roundabout at Highway 36 and Community Drive was scheduled to be completed in June, the watermain replacement on Elkhorn Avenue was scheduled to be completed in April depending on weather, and the Downtown Estes Loop construction has begun at Moraine Avenue and Crags Drive. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated March 14, 2023, Town Board Study Session Minutes dated March 14, 2023, and Town Board Strategic Planning Session Minutes dated March 8, 2023. 3. Resolution 29-23 Participation in Additional Statewide Opioid Settlements. 4. Change Order for a Contract Extension for the 2023 Chip & Crack Seal Program with Vance Brothers, Inc. for $269,108 – Budgeted. 5. Resolution 30-23 Setting the Public Hearing for a New Hotel and Restaurant Liquor License Application for Mountain Home Cafe Inc., dba Mountain Home Cafe, 457 E. Wonderview Avenue, Suite C-1, Estes Park, Colorado, for April 11, 2023. 6. Resolution 31-23 Setting the Public Hearing for a New Hotel and Restaurant with Optional Premise Liquor License Application for Estes Valley Recreation & Park District; Laura Emmer dba Mother’s Café at the Hangar Restaurant, 1480 Golf Course Road, Units A-E, Estes Park, Colorado, for April 11, 2023. 7. Reappointment to the Estes Park Board of Adjustment of Jeff Moreau for a term expiring March 31, 2026. It was moved and seconded (Cenac/Hazelton) to approve the Consent Agenda, and it passed unanimously. LIQUOR ITEMS: 1. RESOLUTION 32-23 NEW BEER & WINE LIQUOR LICENSE APPLICATION FOR ASPEN & PINES LLC DBA SERENITEA'S TEA ROOM, 207 PARK LANE, ESTES PARK, COLORADO. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 32-23. She reviewed the application for the new Beer and Wine Liquor License, stating all paperwork and fees have been submitted and the application has undergone concurrent review. The applicant has completed the Training for Intervention Procedures (TIPS) requirement and was available for questions. Mayor Koenig closed the public hearing and it was moved and seconded (Hazelton/Younglund) to approve Resolution 32-23, and it passed unanimously. 2. RESOLUTION 33-23 NEW HOTEL AND RESTAURANT LIQUOR LICENSE APPLICATION FOR KARMA VIBES LLC DBA KARMA VIBES, 1110 WOODSTOCK DRIVE, ESTES PARK, COLORADO. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 33-23. She reviewed the application for the new Hotel and Restaurant Liquor License, stating all paperwork and fees have been submitted and the applicant has completed the Training for Intervention Procedures (TIPS) requirement and would undergo additional training. The property was readdressed to 1110 Woodstock Drive #B and was being remodeled for the purpose of operating a restaurant in the back half of the building, which would cause a change in use from retail to restaurant. A certificate of occupancy would be required before the new business could begin operation, therefore, the serving and selling of liquor would be conditional on the DR A F T Page 12 Board of Trustees – March 28, 2023 – Page 3 issuance of the certificate. The applicant was available for questions and provided background on the operation of the business. The Board discussed the separation of the two businesses located at the property. Mayor Koenig closed the public hearing and it was moved and seconded (MacAlpine/Younglund) to approve Resolution 33-23, and it passed unanimously. ACTION ITEMS: 1. ORDINANCE 03-23 AMENDING CHAPTER 7.12 OF THE ESTES PARK MUNICIPAL CODE REGARDING ANIMALS CONSTITUTING A PUBLIC NUISANCE. Mayor Koenig opened the public hearing and Captain Pass presented Ordinance 03-23 to amend the Estes Park Municipal Code regarding public nuisance animals. Currently, the code prohibits the keeping of vicious animals and provides procedures for their destruction in certain circumstances but does not address animals which may be considered nuisances to the community (i.e., bites, attacks, abandonment, causing damage to property). The Board discussed the frequency of issues, the process of citations for nuisance or vicious animals, and animal behavior. Mayor Koenig closed the public hearing and it was moved and seconded (Hazelton/Younglund) to approve Ordinance 03-23, and it passed unanimously. 2. RESOLUTION 34-23 COMMUNITY DEVELOPMENT REVISED PLANNING FEE SCHEDULE. Director Gardner presented Resolution 34-23 for a revised planning fee schedule in Community Development. The current fee schedule allows for standard and review deposit fees. The review deposit fees were to be collected as lump sums and were based on hours staff worked on the review, with refunds of any overages. She highlighted issues with the review deposit fees, inconsistencies in tracking hours of work and issuing refunds, and contracting with Ayres Associates to revise the fee schedule, which has in process. In the interim of revising the fee schedule, staff recommends removing the review deposit fee category and collecting a flat fee until the new fee schedule could be adopted by the Board. The Board discussed potential claims of non-refunded fees and reasons for inconsistencies with refunds. It was moved and seconded (Younglund/MacAlpine) to approve Resolution 34-23, and it passed unanimously. 3. RESOLUTION 35-23 SUPPLEMENTAL BUDGET APPROPRIATIONS #2 TO THE 2023 BUDGET. Director Hudson presented Resolution 35-23 to approve budget appropriations for the rollover of remaining 2022 purchase orders and uncompleted projects totaling $47.6 million. Town Administrator Machalek reiterated all projects were budgeted when approved. The Board discussed conservation funding and it was moved and seconded (Younglund/MacAlpine) to approve Resolution 35-23, and it passed unanimously. Whereupon Mayor Koenig adjourned the meeting at 8:29 p.m. Wendy Koenig, Mayor Kimberly Disney, Recording Secretary DR A F T Page 13 Town of Estes Park, Larimer County, Colorado March 28, 2023 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 28th day of March, 2023. Board: Mayor Koenig, Trustees Cenac, Hazelton, MacAlpine, Martchink, Younglund and Vacant Position Attending: Mayor Koenig, Trustees Cenac, Hazelton, MacAlpine, and Younglund Also Attending: Town Administrator Machalek, Town Attorney Kramer, and Town Clerk Williamson Absent: Trustee Martchink and Deputy Town Administrator Damweber Mayor Koenig called the meeting to order at 3:30 p.m. 2023 STREET IMPROVEMENT PROGRAM OVERVIEW. Engineer Wittwer provided an update on the 2023 Street Improvement (STIP) and Trail Expansion Program. In 2023, Larimer County plans to overlay some of their roads in the Estes Valley with in-house labor. Public Works has partnered with the County to have County crews overlay Town road segments in the areas the County completes work. This collaboration is could save the Town approximately $15,000. The 2023 STIP would consist of overlaying 1.7 centerline miles of roadway, asphalt patching at 15 roadway locations, crack sealing 6.5 centerline miles of roadway, and chip sealing 3.3 centerline miles of roadway. Design projects occurring in 2023 include the Visitor Center Parking Lot reconfiguration, Reclamation Neighborhood, and Cleave Street Improvements. Trail Expansion work in 2023 would include the construction of three separate projects: Fall River Trail through the Colorado the Beautiful grant, Fall River Trail through the Transportation Alternatives Program & Multimodal Transportation and Mitigation Options Fund grants, and Graves Avenue Improvements through the Safe Routes to School grant. These projects would add approximately 0.8 miles of surfaced trail to the Town’s trail network. It was further noted that 85% of the roadway segments have been crack sealed, chip sealed, patched, or overlaid through the 1A sales tax to meet the Town’s target of a 70 PCI. Renewal of the 2014 1A sales tax in 2024 would provide the funding needed to ensure Town roads are maintained at the minimum 70 PCI established in 2014. INTERNATIONAL PROPERTY MAINTENANCE CODE. SafeBuilt Building Official Rusu presented the International Property Maintenance Code (IPMC) which establishes minimum maintenance standards for basic equipment, light, ventilation, heating, sanitation and fire safety. Staff recommends the adoption of chapters 1 and 2 with a local amendment to enforce the code for commercial properties only, including vacation homes, to address 11 conditions/defects such as electrical, sanitation, fire, means of egress, etc. that are not addressed in the building code. The code provides the building official with additional tools to address building issues. Staff would work with the Fire Protection District to develop an educational program to inform owners on how to improve and maintain the property. Trustee Younglund arrived at 4:00 p.m. Eric Fried/Larimer County Building Official state the county adopted the code to address dangerous buildings and uses the code judiciously. Staff provides the property owner with the opportunity to address issues before taking the step to demolish a building. DR A F T Page 14 Town Board Study Session – March 28, 2023 – Page 2 Town Board comments and questions were heard and summarized: Questioned if other municipalities and county have adopted the code and if the Town was behind on doing so; questioned if the code would be enforced through reporting or through inspections; support was heard on providing education to property owners to protect life and property; and support for the adoption of the code through a complaint basis rather than an annual inspection of buildings. Attorney Kramer informed the Board that decisions of the Building Division are appealable to the Board of Appeals. Board consensus was to bring forward the 2021 IMPC with local amendments, specifically the removal of residential buildings, for consideration. ENERGY CODE DISCUSSION. Christine Brinker/Southwest Energy Efficiency Project Senior Buildings Policy Manager provided an overview of the International Energy Conservation Code (IECC) stating the 2015 and 2018 codes are similar with the 2021 code increasing efficiency by 9% and providing an average of $3,500 in energy savings per year. Adoption of any other building code after July 1, 2023 would require the Town to adopt the 2021 IECC and three additional provisions: EV ready, solar ready and electric ready. She stated the main differences between the 2015 and 2021 codes include more insulation, additional options and more flexibility, and includes additional items such as LED lighting that was already being implemented by builders. SafeBuilt Building Official Rusu stated staff recommends the adoption the 2021 IECC, not recommending the adoption of Appendix RB - Solar ready provisions for one and two-family dwellings and townhomes, and not recommending the adoption of Appendix RC – Zero energy residential provisions. Ms. Brinker stated if the intent was to include solar ready with energy storage the Town would need to adopt Appendix RB and CB. Only the CB contains energy storage requirements and an amendment would need to be added to require energy storage in the RB. An additional amendment would be required to include multi-family construction as it is not addressed in either appendix. Town Board comments and questions were heard and summarized: Concerns have been raised by contractors with the extra insulation, wall thickness, and how the trusses meet the exterior walls; questioned how the adoption of the 2021 IECC would impact current or upcoming projects; concerns raised regarding the requirement to adopt additional regulations after July 1, 2023; and support was heard for the adoption of Appendix RB. Board consensus was to notice the adoption of the 2021 IECC, Appendices RB, RC, electric ready and electric vehicle in order to allow the Board options for consideration. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS None. FUTURE STUDY SESSION AGENDA ITEMS. It was agreed to schedule an overview of land use Senate Bill 23-213 at the April 11th meeting. The April 25th meeting would be a joint study session meeting with the Estes Park Housing Authority to discuss the use of 6E funds which would require the electric vehicle readiness update to move to the May 9th meeting. There being no further business, Mayor Koenig adjourned the meeting at 5:16 p.m. Jackie Williamson, Town Clerk DR A F T Page 15 Town of Estes Park, Larimer County, Colorado March 22, 2023 Minutes of a Joint Study Session meeting of the LARIMER COUNTY COMMISSIONERS and the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 22nd day of March, 2023. Board: Mayor Koenig, Mayor Pro Tem Webermeier, Trustees Cenac, Hazelton, MacAlpine, Martchink, and Younglund County Commissioners Commissioners Kefalas, Shadduck-McNally, and Stephens Also Attending: Town Administrator Machalek, Deputy Town Administrator Damweber, Town Attorney Kramer, Director Muhonen, and Town Clerk Williamson County Manager Volker, Assistant County Manager Kadrich, Community Planning, Infrastructure and Resources Director Ellis, and Larimer County Engineering Director Peterson Absent: None Mayor Koenig called the meeting to order at 9:10 a.m. STORMWATER UTILITY DISCUSSION Director Muhonen reviewed the previous discussion held at the August 19, 2022 joint meeting in which the elected officials were in support of exploring a utility service area for stormwater within the former Estes Valley Development Code boundary that drains into the Big Thompson River; establishing how the program should be funded, such as grants, user fees and sales tax; and the establishment of a user fee for both Town and County residents within the identified boundary. He stated approximately 40 stormwater utilities exist in Colorado utilizing a number of funding structures based on impervious coverage, fixed rate, tier system, fee per parcel square footage, water usage, zoning, etc. Grant funding has been identified with funding varying from $100,000 to millions of dollars annually and a local match varying from 10% to 50%. Elected official comments and questions were heard on grant funding: would the Town be in a better position to acquire grants from the federal government due to the acreage of federal land surrounding the valley; there are a number of grants available through the USDA for rural properties; contributing runoff comes from the federal lands and should be an element of the cost sharing perhaps through grant funding; and a diverse funding source should be considered for the utility. Director Muhonen reviewed the options of utilizing sales tax to fund the utility stating the existing lodging tax revenues could not be used; however, a separate occupation tax on lodging businesses could be considered. Property tax could be increased but this increase would place the financial burden on a relatively small number of property owners within the Town limits only. An increase or renewal of the 1A sales tax could allocate a percentage of the 1% sales tax if approved by the voters in 2024 to fund the utility. Trustee Cenac arrived at 9:45 a.m. Staff recommended a funding strategy consisting of three elements: grants at 20%, sales tax at 50%, and user fees at 30% of the costs. An increase in sales tax of .23% would generate just over a million dollars and could be added to the funds budgeted by DR A F T Page 16 Town Board Study Session – March 22, 2023 – Page 2 the Town of $500,000. A sales tax would share the program cost over a larger number of beneficiaries and fund approximately 50% of the program cost. User fees are based on impervious coverage that increases the stormwater runoff rates. The rates for residential are proposed at approximately $3 - $24 per month and non-residential at $9 - $30 per month with a number of properties with fees significantly greater. Staff proposed the fees could be cut in half to only fund administration, operation, and maintenance aspects of the utility. Director Peterson stated it is common to see a tiered rate for residential properties as there tends to be less variability among the properties. Elected official comments and questions were heard on user fees: larger property owners with large budgets should not have their cost subsidized by the smaller property owners; impervious coverage may not be the most equitable method to utilize; the previous public survey demonstrated a desire for an increase in sales tax versus a user fee; and concerned with the impact on small individual business owners in the valley. Director Muhonen reviewed the scope of work to include large, river-oriented projects, and small, neighborhood-oriented projects. The scope of capital expansion work can be scaled up or down as needed. The overall program currently consists of a $79 million program to be completed in 30 years. Staff requested direction from the elected officials on the program. Discussion followed on the need to address the scope of the projects within the plan in an implemental approach rather than an arbitrary dollar amount over a period of 30 years. Staff questioned the allocation and magnitude of the grants, sales tax and user fees. Staff requires an understanding of the costs to be covered by the funding model in order to adjust the different elements such as reducing the user fees would require an increase in sales tax funds to backfill. Other options could include an adjustment in timeframe or cutting back on projects based on funding. Elected official comments and questions were heard: significant flexibility would be required in the plan; the scope of work must be completed; the community supports addressing stormwater; the Town sales tax remains below a number of mountain communities and surrounding communities and consideration of a 1.5% sales tax increase in 2024 to fund the projects seems reasonable; the implementation of the utility would require significant community education and engagement; it would be irresponsible to not move forward; those on fixed incomes need to be considered with a user fee; support for a user fee to fund operations only; the community has been supportive of the 1A sales tax and would look favorably on using the sales tax to fund the utility; voters are likely to support a sales tax in lieu of a user fee; the fee should be included as a part of the funding of the utility; the user fees presented should be revised with less tiers; without a user fee the issue becomes a Town only discussion; move the program forward with the sales tax and then continue the discussion on the user fee; and the user fee should be addressed at the same time as the sales tax to cover ongoing costs of the utility. The general consensus of the elected officials was agreement with the scope of work, and the need to continue to explore the three funding source models as it relates to the user fee: 1) no user fee; 2) user fee for ongoing operational costs; or 3) implementation of a full user fee. Information would be brought forward for the elected officials to review in June. There being no further business, Mayor Koenig adjourned the meeting at 11:43 a.m. Jackie Williamson, Town Clerk DR A F T Page 17 Page 18 Town of Estes Park, Larimer County, Colorado, February 15, 2023 Minutes of a Regular meeting of the TRANSPORTATION ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 15th day of February, 2023. Board: Chair Belle Morris; Vice-Chair Kristen Ekeren; Members Javier Bernal, Jessica Ferko, Ann Finley, Larry Gamble, Linda Hanick, Mark Igel, and Gordon Slack; Trustee Patrick Martchink; Staff Liaison Greg Muhonen Attending: Chair Morris; Members Bernal, Gamble, Igel, and Slack; Director Muhonen; Trustee Martchink; Manager Solesbee; Supervisor Klein; Jeff Bailey, Town Engineer; Recording Secretary McDonald; Assistant Recording Secretary Laura Blevins Absent: Vice-Chair Ekeren, Member Ferko, Member Hanick Chair Morris called the meeting to order at 12:05 p.m. PUBLIC COMMENT None. TRUSTEE LIAISON UPDATE Trustee Martchink reported that 2023 parking and permit fees were approved at the February 14 Town Board meeting. During the Study Session, the Town’s potential involvement in a Transportation Management Organization (TMO) between Estes Park and Kersey was addressed. VanGo would pilot its service between Loveland and Estes Park, and the TAB briefly discussed the benefits of including a bike rack on VanGo vehicles. APPROVAL OF MINUTES DATED JANUARY 18, 2023 It was moved and seconded (Gamble/Morris) to approve the January 18, 2023, minutes, and the motion passed unanimously. COMPLETE STREETS POLICY Chair Morris advised that this item was addressed at the January meeting; there was no further discussion. MORAINE AVENUE FEDERAL LANDS ACCESS PROGRAM (FLAP) TASK FORCE Chair Morris reported the early planning efforts for a TAB task force and Rocky Mountain National Park (RMNP) representative to assist in application efforts for a new Federal Lands Access Program (FLAP) grant for Moraine Avenue. However, Member Gamble Page 19 Transportation Advisory Board – February 15, 2023 – Page 2 reported that a February 6 website update by the Federal Highway Administration shows that the next call for FLAP grant applications is not scheduled before 2026. MOBILITY SERVICES UPDATES Manager Solesbee advised that the 2023 parking and permit fees were approved by the Town Board, and that the well-received recommendations of the Parking Revenue Task Force (PRTF) would require a budget amendment. For parking updates, Supervisor Klein reported that the Express Pass (with 1, 2, and 3- day options to benefit day-trippers) would be piloted in 2023 with blackout dates. Parking spaces and particular lots are not guaranteed since all paid parking spots are first-come, first-served, but the advance-purchase option allows visitors to bypass the kiosk or mobile app transaction process. Push-pull credit card readers, which allow off-hours batch processing, have been ordered in an effort to compare processing time to that of card chip readers. The 2023 parking maps are being designed with The Car Park. Parking discussion points included details of the new Special Event Vendor permit, the benefits of surveying vendor needs, and how vendor sales impact Town businesses; usage patterns for the parking structure, and how the transit branding project will promote its use; the purpose and benefits of adjusting the Local 60 Permit to cover an additional 30 or 60 minutes; and the need for EV education on charging during the winter months. For transit updates, Supervisor Klein reported a ridership of 167 for the February 4 Wine and Chocolate Festival. An electric vehicle (EV) Ride-and-Drive event will be sponsored during the April Bigfoot Days; the TAB is invited to promote this event and to provide guidance for an April 11 Town Board Study Session on implementing the EV Readiness Plan. Research into transit programs in mountain recreation communities similar to Estes Park revealed the utilization of bus ads, street media, and Federal Transit Administration (FTA) Section 5311 funding. US 34 TRANSPORTATION MANAGEMENT ORGANIZATION Manager Solesbee advised that the February 14 Town Board Study Session on the US 34 TMO and VanGo featured representatives from the North Front Range Metropolitan Planning Organization (NFRMPO) and Transportation Commissioner Bracke. Seed funding for the TMO is largely from grants and includes a small local match from participating communities between Kersey and Estes Park; the Town was asked to provide staff time and approximately $3100 for 2023-2024 expenses. A TMO staff person has been hired to build the business plan. For the VanGo pilot service, which was requested by the Town Board, 2-6 people would share the van and coordinate their own pick-up and drop-off; users would be guaranteed a ride home. To gauge local interest, the VanGo service dates and details will be presented to Estes Park employers and the Estes Chamber. ENGINEERING UPDATES Director Muhonen advised that a three-week construction schedule had been provided at the DEL weekly coordination meeting, and that Riverside’s weather-related closure today Page 20 Transportation Advisory Board – February 15, 2023 – Page 3 would be rescheduled. Current focus areas are the Ivy Street bridge removal, utility relocates, and roundabout earthwork. For the US 36 & Community Drive Roundabout project, notice of award was issued last week immediately after the Colorado Department of Transportation’s (CDOT) concurrence letter was received. The contractor expressed concern about the construction end date, and the signed contract is pending. Alternative plans could include negotiating a spring and a fall phase for construction; delaying the whole project until fall; or starting over with a new bid. The Cleave Street Improvements design continues to move forward to 90%. OTHER BUSINESS There was brief discussion about the $8.30 per rider for Estes Transit, which is in line with national average as reported in the 2021 National Transit Database Summaries & Trends cost per rider; Bustang’s average of 15 riders per trip; and the possibility of using the Green Route on weekends. There being no further business, Chair Morris adjourned the meeting at 1:32 p.m. /s/Lani McDonald, Recording Secretary /s/Laura Blevins, Assistant Recording Secretary Page 21 Page 22 To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jessica Garner, Community Development Director Date: April 11, 2023 RE: Resolution 36-23 Construction Contract for the Community Development Department Remodel with Darling Enterprise, Inc. for $180,000, Budgeted. (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Review and approve a Construction Contract with Darling Enterprise, Inc. for the remodel of the Community Development Department. Present Situation: In 2022, the Town Board approved a CIP project for the Community Development Department remodel for $220,000. The project consists of adding more efficient space for customers, removing walls and rebuilding cubicles for staff, carpet replacement, lighting and electrical upgrades, and paint. If there are enough funds remaining in the budget, a new balcony pergola will be added. One bidder attended the mandatory pre-bid meeting held on March 7, 2023 at 4:00 pm. After one week of advertising, one bid was received from Darling Enterprise for the March 13, 2023 bid opening. The following table contains the received bid and the engineer’s estimate COMPANY CITY TOTAL FEE Darling Enterprise, Inc Estes Park, CO $180,000 Engineer’s Estimate $140,000 Proposal: Community Development staff propose approving the Construction Contract with Darling Enterprise in the amount of $180,000, allowing for the remodeling project to Memo COMMUNITY DEVELOPMENT Page 23 begin. Project management will be performed by Town engineering and Community Development staff, and construction observation duties are expected to be provided through Town engineering and Community Development staff. Advantages: •Allows for the planned remodel of the offices to begin and wrap up prior to the peak summer season. •Improved customer service and employee safety in the office. Disadvantages: •The construction cost estimates were made in late 2021, and since then, construction costs and services have increased. However, the funding allocated for the project exceeds the bid amount, so there is sufficient funding to cover the increase of costs. •Disruption of the construction will require staff to temporarily relocate to Rooms 202 and 203 in Town Hall. However, there is sufficient space for staff and equipment to move quickly and continue to provide uninterrupted customer service. Action Recommended: Staff recommend that the Town Board approve the Community Development Department remodel Construction Contract with Darling Enterprise, Inc in the amount of $180,000 and authorize Community Development staff to spend the remaining balance of the CIP fund up to $40,000 if needed to address unanticipated conditions encountered during construction. The maximum expenditure amount is $220,000. Finance/Resource Impact: Current Impact: •204-5400-544.32-22 (project code COMMDV), Estes Park CIP fund, $220,000 available budget as of 4-11-2023. Future One-Time Impacts: This is not expected to significantly impact future one-time or ongoing costs. Level of Public Interest Low. Sample Motions: I move for the approval/denial of Resolution 36-23. Attachments: 1.Resolution 36-23 2.Construction Contract with Darling Enterprise, Inc. 3.Bid Documents Page 24 RESOLUTION 36-23 APPROVING A CONSTRUCTION CONTRACT WITH DARLING ENTERPRISE, INC. FOR THE REMODEL OF THE COMMUNITY DEVELOPMENT DEPARTMENT WHEREAS, in 2022, the Town Board approved a Capital Improvement Project budget amount of $220,000 for the Community Development Department remodel project; and WHEREAS, the Town solicited bids for the construction of the remodel project and received one bid from Darling Enterprise, Inc. on bid opening; and WHEREAS, the Town Board wishes to enter the construction contract referenced in the title of this resolution for the purpose of completing the remodel of the Community Development Department. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the construction contract referenced in the title of this resolution in substantially the form now before the Board. The Board further authorizes the Community Development Department to spend up to a total amount of $220,000 if needed to address unanticipated conditions encountered during construction. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 Page 25 Agreement for Construction Contract--Page 1 of 5 CONSTRUCTION CONTRACT Community Development Department Remodel THIS CONTRACT is made at the Town of Estes Park, Colorado, by and between the Town of Estes Park, Colorado (Town), a municipal corporation, and Darling Enterprise, Inc. (Contractor), a Colorado corporation, whose address is 131 Stanley Avenue, Suite 100, Estes Park, CO, 80517. In consideration of these mutual covenants and conditions, the Town and Contractor agree as follows: SCOPE OF WORK. The Contractor shall execute the entire Work described in the Contract Documents. CONTRACT DOCUMENTS. The Contract incorporates the following Contract Documents. In resolving inconsistencies among two or more of the Contract Documents, precedence will be given in the same order as enumerated. LIST OF CONTRACT DOCUMENTS. The Contract Documents, except for Modifications and Change Orders issued after execution of this Agreement, are: 1. Change Orders; 2. Construction Contract; 3. The following addenda, if any: N/A i.Number Date Page(s) 4. The following Special Conditions of the Contract: N/A i.Document Title Page(s) 5. General Conditions; 6. The following Technical Specifications: i.Document Title Page(s) 7. The following Drawings: Community Development Remodel Plans i.Number: 6 sheets Title: Community Development Remodel Plans Date: February 20, 2023 8.Notice to Proceed; 9.Notice of Award; 10.Invitation to Bid; 11. Bid Bond; 12. Bid Proposal; 13. Instructions to Bidders; 14. Performance Bond and Payment Bond; Attachment 2 Page 26 Agreement for Construction Contract--Page 2 of 5 15. Insurance Certificates; 16. Construction Progress Schedule; and 17. Any other documents listed as Contract Documents in the General Conditions. CONTRACT PRICE. The Town shall pay the Contractor for performing the Work and the completion of the Project according to the Contract, subject to change orders as approved in writing by the Town, under the guidelines in the General Conditions. The Town will pay the base sum of $180,000 DOLLARS (Contract Price), to the Contractor, subject to full and satisfactory performance of the terms and conditions of the Contract. The Town has appropriated sufficient money for this work. COMPLETION OF WORK. The Contractor must begin work covered by the Contract within 30 calendar days, and must complete work within 30 calendar days from and including the date of Notice to Proceed, according to the General Conditions. LIQUIDATED DAMAGES. If the Contractor fails to substantially complete the Work within the time period described above, or within such other construction time if modified by a change order, the Town may permit the Contractor to proceed, and in such case, may deduct the sum of $100 for each calendar day that the Work shall remain uncompleted from monies due or that may become due the Contractor. This sum is not a penalty but is the cost of field and office engineering, inspecting, interest on financing and liquidated damages. The parties agree that, under all of the circumstances, the daily basis and the amount set for liquidated damages is a reasonable and equitable estimate of all the Town's actual damages for delay. The Town expends additional personnel effort in administrating the Contract or portions of it that are not completed on time, and such efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all, citizens of Estes Park incur personal inconvenience and lose confidence in their government as a result of public projects or parts of them not being completed on time, and the impact and damages, certainly serious in monetary as well as other terms are impossible to measure. SERVICE OF NOTICES. Notices to the Town are given if sent by registered or certified mail, postage prepaid, to the following address: TOWN OF ESTES PARK Community Development Department 170 MacGregor Avenue Estes Park, CO 80517 INSURANCE PROVISIONS. The Contractor must not begin any work until the Contractor obtains, at the Contractor's own expense, all required insurance as specified in the General Conditions. Such insurance must have the approval of the Town of Estes Park as to limits, form and amount. RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify, save harmless, and defend the Town, its officers and employees, from and in all suits, actions or claims of any character brought because of: any injuries or damage received or sustained by any person, persons or property because of operations for the Town under the Contract; the Page 27 Agreement for Construction Contract--Page 3 of 5 Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of materials while constructing the Work; because of any act or omission, neglect or misconduct of the Contractor; because of any claims or amounts recovered from any infringements of patent, trademark, or copyright, unless the design, device, materials or process involved are specifically required by Contract; from any claims or amount arising or recovered under the "Workers' Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or environmental liability; or any failure of the Contractor to comply with any other law, ordinance, order or decree. The Town may retain so much of the money due the Contractor under the Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages have been settled. Money due the Contractor will not be withheld when the Contractor produces satisfactory evidence that the Contractor and the Town are adequately protected by public liability and property damage insurance. The Contractor also agrees to pay the Town all expenses incurred to enforce this "Responsibility for Damage Claim" agreement and if the Contractor's insurer fails to provide or pay for the defense of the Town of Estes Park, its officers and employees, as additional insureds, the Contractor agrees to pay for the cost of that defense. Nothing in the INSURANCE PROVISIONS of the General Conditions shall limit the Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs resulting from its performance or nonperformance under the Contract. STATUS OF CONTRACTOR. The Contractor is performing all work under the Contract as an independent contractor and not as an agent or employee of the Town. No employee or official of the Town will supervise the Contractor nor will the Contractor exercise supervision over any employee or official of the Town. The Contractor shall not represent that it is an employee or agent of the Town in any capacity. The Contractor and its employees are not entitled to Workers' Compensation benefits from the Town and are obligated to pay federal and state income tax on money earned pursuant to the Contract. This is not an exclusive contract. THIRD-PARTY BENEFICIARIES. None of the terms or conditions in the Contract shall give or allow any claim, benefit, or right of action by any third person not a party to the Contract. Any person except the Town or the Contractor receiving services or benefits under the Contract shall be only an incidental beneficiary. INTEGRATION. The Contract is an integration of the entire understanding of the parties with respect to the matters set forth in it, and supersedes prior negotiations, written or oral representations and agreements. DEFINITIONS. The Definitions in the General Conditions apply to the entire Contract unless modified within a Contract Document. EXECUTED this _____ day of _____________, 2023. (Signature pages to follow.) Page 28 Agreement for Construction Contract--Page 4 of 5 TOWN OF ESTES PARK By: Date Title: _______________________________ State of ) ) ss County of ) The foregoing instrument was acknowledged before me by , as of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2023. Witness my hand and official Seal. My Commission expires . Notary Public APPROVED AS TO FORM: Town Attorney Page 29 Agreement for Construction Contract--Page 5 of 5 CONTRACTOR By: Date Title: _______________________________ State of ) ) ss: County of ) The foregoing instrument was acknowledged before me by , (Name of party signing) as of (Title of party signing) (Name of corporation) a corporation, on behalf of the corporation, this (State of incorporation) day of , 2023. Witness my hand and official Seal. My Commission expires . Notary Public Page 30 Bidding Documents Community Development Department Remodel Community Development Advertisement Date: March 3, 2023 Bid Opening Date: March 13, 2023 5pm Attachment 3 Page 31 Community Development Department Remodel Town of Estes Park Page | 2 TABLE OF CONTENTS 1. Invitation to Bid 2. Instructions for Bidders 3. Bid Bond 4. Bidder’s Qualifications and Data 5. Subcontractors and Related Data 6. Bid Proposal 7. Bid Schedule 8. Specifications (if any) 9. Drawings (if any) 10. Construction Contract Template 11. General Conditions 12. Special Conditions (if any) 13. Addenda (if any) Page 32 Town of Estes Park Page | 3 INVITATION TO BID PROJECT: Community Development Department Remodel SCOPE: Proposed remodeling of the existing Community Development Offices in Estes Park Town Hall. The project entails: • Demolition of select existing walls and ceilings, • Replacement of all ceiling tiles in the Work Area, • Replacement of all carpeting within the Work Area, • Construction of some new walls with doors • Relocation/rearrangement of all exiting furniture in the Work Area - labor by GC • Installation of new furniture in the Work Area - product by Town, labor by GC • Maintenance of existing ceiling light fixtures - relocation of a few fixtures. • Minor relocation/modification to mechanical grille/duct locations. • New service counter including counter top, tempered glazing, and associated framing, finish and trim. Coordinate countertop construction and installation with furniture below to be supplied by Town's furniture supplier. • Additional fire extinguishers as located on plan. • Coordinate installation of Town's new signage. • Exterior pergola shown in some drawings is to be permitted separately as a future phase of work. The extent of the remodel is small enough compared to overall building area to be considered an Alteration - Level 2 per the IEBC. Contractor is to provide allowance pricing for the construction of interior partial height partitions per detail 13/A5. Refer to the Floor Plan on Sheet A4 for extent estimated to be 56 lf. Contractor is to provide price per linear foot to the Town for consideration. The Town of Estes Park, Colorado will receive sealed Bids for “Community Development Department Remodel” until 5:00 P.M. (our clock) on the 13th day of March, 2023. Bids may be submitted via one of the following methods: 1. ‘BidNet’: Response to the solicitation on Rocky Mountain E-Purchasing System (www.rockymountainbidsystem.com); or 2. Email to the Project Manager Jessica Garner at jgarner@estes.org; or 3. Hand delivery (accompanied by a USB drive) to the following address: Town of Estes Park Attn: Jessica Garner, Community Development Director 170 MACGREGOR AVE. ESTES PARK, COLORADO 80517 Late bids will not be accepted or considered. Page 33 Town of Estes Park Page | 4 The Bidding Documents are available on www.rockymountainbidsystem.com as well as on the Town’s website at www.estes.org/rfp. Interested bidders are responsible for verifying receipt of all applicable documentation, including any associated addenda. The Town of Estes Park cannot guarantee accurate information obtained from sources other than BidNet. SCHEDULE OF ACTIVITIES: (subject to change) Event Date Invitation to Bid (ITB) Available March 3, 2023 Pre-Bid Conference (MANDATORY) 4 pm March 7, 2023 Deadline for Questions, 2pm March 8, 2023 Final Addenda Issued March 8, 2023 Bid Opening 5pm March 13, 2023 Town Board Approval (tentative) TBD Pre-Construction Meeting (if applicable) TBD Notice to Proceed TBD Construction Completed 4 weeks after construction begins A MANDATORY PRE-BID CONFERENCE will be held at 4:00 P.M., on the 7th day of March, 2023. Meeting details are as follows: The meeting will be held in person at Town Hall in Room 203. Prospective offerors may submit written inquiries concerning the requirements of this solicitation to Jessica Garner, via BidNet or e-mail before the Deadline for Questions listed above. A Bid Guarantee in an amount equal to 5% of the total Bid amount is required at the time of the Bid Opening. The Guarantee must be a certified check payable to the Town of Estes Park or a satisfactory Bid Bond executed by the Bidder. The successful Bidder shall provide the Town with a Certificate of Insurance naming the Town of Estes Park as an additional insured for all policies required in the General and Special Conditions, a Statement of Liability and Indemnity, and with proof of Workers' Compensation coverage. If awarded the Bid, a Performance Bond and a Labor and Material Payment Bond are required within ten days of the date the written Notice of Award, each for the total amount of the Contract Price. No Bidder may withdraw a Bid for a period of thirty days after the date fixed for opening the Bids. The Town of Estes Park reserves the right to cancel this Invitation to Bid; reject any Bid, in whole or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received, when it is in the Town's best interest to do so. Page 34 Town of Estes Park Page | 5 TOWN OF ESTES PARK Jessica Garner, Community Development Director Page 35 INSTRUCTIONS FOR BIDDERS SUBMISSION OF BIDS Sealed Bids will be received by the means listed in the Invitation to Bid (BidNet, e-mail, and hand delivery). Timely delivery of Bids is the Bidder's responsibility and Bids received after the time and date indicated in the Invitation to Bid will not be accepted. If the Bid is hand delivered, it must be accompanied by a USB drive. The sealed Bid envelope shall be enclosed in a separate mailing envelope, have proper postage for return delivery, and shall be clearly marked as follows on the outside of the envelope: Bid Enclosed For: Community Development Department Remodel Name of Bidder Return Address Oral, telephone or fax Bids are invalid and will not receive consideration. On occasion, an exception to this procedure may be made. The Project Manager may make an exception under extreme circumstances, in the Manager's sole discretion. No Bid alterations or interlineations will be permitted, unless made before submission and initialed and dated. If initialed, the Town may require the Bidder to identify the alteration so initialed. In the Case of No Bid, please return your Bidding Documents indicating No Bid on the form and on the outside of the return envelope. BIDDING DOCUMENTS The following documents constitute the Bidding Documents for this project: 1. Invitation to Bid 2. Instructions for Bidders 3. Bid Bond 4. Bidder’s Qualifications and Data 5. Subcontractors and Related Data 6. Bid Proposal 7. Bid Schedule 8. Specifications (if any) 9. Drawings (if any) 10. Construction Contract Template 11. General Conditions 12. Special Conditions (if any) 13. Addenda (if any) Page 36 Town of Estes Park Instructions to Bidders Page | 2 The Bidder will download the Bidding Documents as directed in the Invitation to Bid. All forms associated with, bound with, or attached to the Bidding Documents are a necessary part thereof and must not be detached. The Bidding Documents will state the location and description of the proposed Work and will show the estimate of the various quantities of work to be performed and materials to be furnished, the time in which the work must be completed, the amount of the Bid Guarantee (which must accompany the Bid) and the date and time of the opening of the Bids. It will also state any special provisions or requirements, which vary from or are not contained in the General Conditions. ADDITIONAL BID DETAILS Persons Submitting Bids: Each Bid must contain the full name(s) and U.S. Postal Service mailing address of the Bidder(s), and any person signing any Bid as agent of another, or of a firm, must furnish legal evidence of authority to do so. A person who submits a Bid and affixes "President," "Secretary," "Agent," or other designation to his or her signature, without disclosing the principal, may be personally held to the Bid. The Town will not consider more than one Bid from an individual, firm, partnership, or corporation under the same or different names. Evidence that any Bidder is interested in more than one Bid for the same work will be cause for rejection of all such Bids. Collusion between the Bidders will be considered sufficient cause for the rejection of all affected Bids. A party quoting prices to a Bidder is not thereby disqualified from quoting prices to other Bidders or from submitting a direct Bid on the Bidder's own behalf. Bid Pricing: All prices shall be stated in words and numbers except where the forms provide for numbers only. Use of the provided bid schedule in MS Excel spreadsheet format is acceptable. Unit Price Bid Schedule: When the Town requests Unit Prices, the Bidder shall fully complete the schedule of unit prices included in the bid schedule. When the Town includes an additional amount on the bid schedule for minor contract revisions and the Town has estimated bid quantities on the schedule. Bidders shall include that add amount in the total Bid price. The total of all the unit prices bid multiplied by the estimated quantity of each item shall be the total Bid price. The Town will pay for the final measured, used, or delivered quantities at unit prices in the Bid. Discrepancies: In the event of a difference between extended price and unit price of the bid schedule, the unit price governs. Modifications: Modifications to Bids already submitted will be allowed if received prior to the time specified in the Invitation to Bid. Modifications shall be submitted as such, and shall not Page 37 Town of Estes Park Instructions to Bidders Page | 3 reveal the total amount of either the original or revised Bids. The modifications shall be submitted via BidNet or in writing and shall be signed in the same manner and by the same person(s) who signed the Proposal. Withdrawal of Proposal: A Bidder may withdraw a Bid at any time prior to the time Bids are to be opened, via BidNet or by written request of the Bidder. Any such request shall be signed in the same manner as, and by the same person(s) who signed the Bid Proposal. Alternate Bids: Whenever Alternate Bids are called for specifying the use of several different classes of materials or types of improvements for the same work, all Bidders are requested to submit prices for use of each of the several classes of materials or types of improvements as specified. The material to be used or the type of improvement to be adopted will be selected by the Town after the Bids have been opened and read. Unless otherwise specifically provided in the specifications for the improvement, Bids shall be made upon each and every item shown on the blank Bid Schedule. Variation in Estimated Quantities: The Contractor must reasonably expect a variation in the estimated quantities from the actual quantities and no claims will be allowed for anticipated profits, for loss of profits or for damage of any sort because of a difference between the estimate of any item and the amount of the item actually required. The Town reserves the right to eliminate items from the Bid Schedule when the Town deems it in its best interest. Cost of Bid Preparation: The total cost of bid preparation and submission shall be assumed by the Contractor. Taxes: The Town of Estes Park is exempt from paying sales or use taxes. Materials and equipment purchased solely for Town projects, that will become a permanent part of the final project, are tax exempt. The Town will furnish its tax exempt number, in lieu of requiring the Contractor and subcontractors to obtain their own certificates of exemption from the Colorado State Department of Revenue. Contractors and all subcontractors purchasing materials tax exempt must disclose the nature of the Town's project, the Town’s purchase order, and then provide the Town's tax exempt number to the supplier. FAMILIARIZATION WITH THE WORK AND SITE CONDITIONS Before submitting Bids, prospective Bidders shall familiarize themselves with the work, the site where the work is to be performed, local labor conditions and all laws, regulations and other factors affecting performance of the work. Bidders shall carefully correlate their observations with requirements of the Contract and otherwise satisfy themselves as to the expense and difficulties attending performance of the work. The submission of a Bid constitutes a representation of compliance by the Bidder. There will be no subsequent financial adjustment for lack of such familiarization. Site Conditions: Bidders shall visit the site of the work and completely inform themselves relative to construction hazards and procedures, the availability of lands, the character and quantity of surface and sub-surface materials, and utilities to be encountered, the arrangement Page 38 Town of Estes Park Instructions to Bidders Page | 4 and condition of existing structures and facilities, the procedures necessary for maintenance of uninterrupted operation of existing sewers and other utilities, the character of construction equipment and facilities needed for performance of the work, and facilities for transportation, handling, and storage of materials and equipment. All such factors shall be properly investigated and considered in the preparation of Bids. REQUESTS FOR EXPLANATION Bidders should immediately notify the Town of any discrepancies in or omissions from the Drawings or Specifications, so that the Project Manager can publish an Addendum in response. Any Bidder may submit a written request for explanation or correction of any part of the Bidding or Contract Documents, as directed in the Invitation to Bid. Questions and points of clarification are requested to be submitted via BidNet or email when possible. The deadline for submitting such requests is detailed in the Invitation to Bid and/or Special Conditions. The Project Manager will also field phone calls, but written communication is preferred. Oral explanations and interpretations made prior to the Bid Opening will not be binding. ADDENDA Any explanations or corrections to the Bidding Documents shall be furnished to all Bidders as Addenda via BidNet and the Town’s website. Final Addenda issuance shall be as directed in the Invitation to Bid and/or the Special Conditions. All Bidders shall acknowledge receipt of Addenda in the Bid Proposal form. If there is to be a postponed Bid Opening, this will be communicated on BidNet as an Addendum (and an automatically generated notification will be sent to all who downloaded the original Bidding Documents). BID GUARANTEE Each Bid shall be accompanied by a Bid Guarantee (typically a Bid Bond) as directed in the Invitation to Bid. No Bid will be considered unless accompanied by the Bid Guarantee. No personal or business checks will be accepted as Bid Guarantees. When Alternate Bids are called for, providing for the use of several different classes of materials or types of improvements for the same work, one Bid Guarantee in the amount of five percent of the total amount of the highest Bid will be sufficient for all Bids. The Bid Guarantee of the Bidder(s) to whom a contract award is made may be returned when the successful Bidder executes a contract and files a Labor and Material Payment Bond, a Performance Bond, and any other documents required by the Notice of Award. The Bid Guarantee of the next three lowest responsible Bidders may be retained for a period not to exceed 45 days and may be returned after the execution of the Construction Contract and bonds by the successful Bidder. The Bid Guarantee of all other Bidders may be returned after the contract is awarded. However, Bid Bond surety forms provided with the Bid will not be returned unless specifically requested by the Bidder. Certified Checks (or other forms of bid securities used as Bid Guarantees)) may be returned immediately following the Bid Opening, at the Page 39 Town of Estes Park Instructions to Bidders Page | 5 discretion of the Project Manager, to those who are not apparent low Bidders. If the successful Bidder fails to enter into a contract according to the Bidder's accepted Bid or fails to furnish the required bonds within ten calendar days from Notice of Award, or by such time as modified by Special Conditions, the Bid Guarantee shall be forfeited to the Town of Estes Park as liquidated damages. The next lowest responsible Bid shall then be considered the successful Bid and, at the discretion of the Town, the contract may be awarded to the Bidder submitting that Bid. BONDS Bonds shall be executed on a form acceptable to the Town, as specified in the General Conditions, by a corporate bonding company licensed to do business in the State of Colorado and acceptable as Surety to the Town. The forms must be countersigned by the Colorado agent. A "Power of Attorney" authorizing the attorney-in-fact to bind the Surety company and certified to include the date of the bond shall accompany the bond. The Performance Bond and Labor and Material Payment Bond must remain in full force and effect during the entire period of the guarantee. The successful Bidder shall give a Performance Bond equal to the amount of the Contract Price. The Performance Bond shall guarantee: (a) the faithful performance and completion of the work in strict accordance with the terms of the Contract, and each and every covenant, condition and part thereof, according to the true intent and meaning of the Contract Documents, as defined in the Contract and (b) the repair or replacement where required, or the cost thereof, for a period of two years after the issuance of the Notice of Construction Acceptance or until all warranty work is completed, whichever occurs last, of all work performed under the Contract. A separate Labor and Material Payment Bond equal to the amount of the Contract Price is required to ensure the payments of laborers, materialmen, suppliers, and subcontractors in connection with the work performed under the Contract and to satisfy the requirements of §38- 26-105 and 38-26-106, C.R.S., as amended. The Town of Estes Park reserves the right to waive bond requirements if permitted by statute. In the event the Performance or Labor and Material Payment Bonds are waived, cost of the bonds shall be reflected as a deduction from the total Bid Price, when so indicated on the Bid Form. There will be a Unit Price deduction for the waiver indicated on the Bid Schedule, when necessary. OPENING OF BIDS The sealed Bids will be opened publicly and read aloud at the time, date, and place set in the Invitation to Bid. Bids received after the time specified in the Invitation to Bid shall be returned Page 40 Town of Estes Park Instructions to Bidders Page | 6 unopened. Bid openings will be public and all Bidders are welcome to attend. Bidders or their authorized agents are invited to be present and examine any Bid after opening. EXAMINATION OF BIDS All Bids submitted shall be made available for examination by interested parties within a reasonable time following the Bid Opening. All information in the submitted Bid will be available for public scrutiny, unless the Bidder specifically requests confidential treatment of some or all of its commercial data. Requests for confidentiality shall be in writing, and the portions of the commercial data for which confidentiality is requested shall be clearly identified. Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S., as amended, and shall be available to the public as provided in the statute. The Final Bid Price and the means by which that price was determined are not commercial data and may not be included in any request for confidentiality. EVALUATION OF BIDS Town Discretion: The Town reserves the right to cancel the Invitation to Bid; reject any Bid, in whole or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received; when it is in the Town's best interest to do so. The Town of Estes Park reserves the right to accept the Bid which in the opinion of the Town will best suit the Town's purpose. Contracts will be awarded only to responsible Bidders capable of performing the class of work contemplated. The Bidder shall furnish a complete statement of the Bidder's experience and of the amount of capital and equipment available for the proposed work on the Bidder's Qualification and Data form. Irregular Bids: Bids may be rejected if they show any omission, alteration of form, additions not called for, conditional Alternate Bids, or irregularities of any kind which, in the opinion of the Town, tend to make the Bid indefinite or ambiguous. The Town will reject bid schedules with prices which are obviously unbalanced, in the Town’s determination. Collusion: Bids will be rejected if there is reason for believing that collusion exists among the Bidders. Participants in such collusion are subject to suspension and debarment. Pre-qualification of Bidders: For certain projects, the Town may require potential bidders to submit information regarding the bidders' qualifications in addition to the Bidder’s Qualification and Data. The requirement for such information will be identified in the Invitation to Bid or elsewhere in the Bid Documents. Any information requested by or on file with the Town may be used to qualify or disqualify potential bidders. Page 41 Town of Estes Park Instructions to Bidders Page | 7 Prior to the Award of Contract, the Town will notify the Bidder in writing if the Town, after due investigation, has reasonable objection to any person or organization on such list. If the Town, in its sole discretion, has a reasonable objection to any person or organization on such list, and refuses in writing to accept such person or organization, the Bidder shall submit an acceptable substitute Subcontractor, at no additional cost to the Town. AWARD OF CONTRACTS Any or all Bids may be rejected or informalities in bids may be waived at the option of the Town. The award of the Contract is contingent upon securing an acceptable Bid which will fall within the amount of funds available for construction of the project, or the acquisition of contracted services. Lowest Responsive and Responsible Bidder: In determining Lowest Responsive and Responsible Bidder, in addition to price, the factors listed herein will be considered. A Bid may be rejected if, in the judgment of the Town, the Bidder does not comply with or meet the criteria defined in one or more of the following factors: 1. The ability, capacity and skill of the Bidder to perform the Contract or provide the services required. 2. The ability of the Bidder to perform the Contract or provide the service promptly or within the time specified, without delay or interference. 3. The character, integrity, reputation, judgment, experience and efficiency of the Bidder, to be determined at the sole and absolute discretion of the Town. 4. The quality of performance on previous Town contracts or services. Failure on the part of any Bidder to carry out a previous contract satisfactorily shall be deemed sufficient cause for disqualification. 5. The experience of the Bidder and the availability of equipment necessary to complete the current project. Sufficient cause for disqualification of the Bidder will exist if, in the Town's opinion, the Bidder does not have adequate experience or equipment to properly perform the Work under the Contract. 6. The sufficiency of the financial resources and ability of the Bidder to perform the Contract or provide the service. 7. The quality, availability, and adaptability of the supplies or contractual services to the particular use required. 8. The ability of the Bidder to provide future maintenance and service for the use of the subject of the contract. 9. Debarment or suspension pursuant to a prior Town determination. ACCEPTANCY OF BIDS AND ITS EFFECT The Town will act upon the Bids with reasonable promptness after the opening of the Bids. The acceptance of a Bid will be a written Notice of Award signed by the duly authorized representative of the Town. No other act of the Town shall be necessary to constitute acceptance Page 42 Town of Estes Park Instructions to Bidders Page | 8 of a Bid. The acceptance of a Bid binds the successful Bidder to execute the required Construction Contract and take all action necessary to fulfill the Contract. REQUIREMENTS FOLLOWING NOTICE OF AWARD The successful Bidder shall, within ten calendar days of receiving the Notice of Award, or by such time as modified by the Special Conditions, execute the Construction Contract and furnish the Performance Bond and the Material and Labor Payment Bond. Acceptance of the Contract shall be subject to approval by the Town. Unless previously requested or waived by the Project Manager, the successful Bidder shall submit the following information to the Town’s Project Manager within ten calendar days of receiving the Notice of Award: 1. A designation of the work to be performed by the Bidder with the Bidder's own forces. 2. The proprietary names and the suppliers of principal items or systems of material and equipment proposed for the work. 3. A proposed schedule of construction and estimated monthly payments. 4. The Bidder will be required to establish to the satisfaction of the Town, the reliability and responsibility of the proposed Subcontractors to furnish and perform the Work described in the Sections of the Specifications pertaining to such proposed Subcontractor's respective trade. 5. If the Contract includes federal or grant funding, the Bidder will be required to show proof of registration with SAM.gov. 6. Proof of possession of a current Town of Estes Park Business License (and any other licenses required by the Bid Documents) for the Contractor and all subcontractors). DAMAGES FOR FAILURE TO EXECUTE Any Bidder whose Bid is accepted will be required to execute the Contract and furnish the Performance Bond and Material and Labor Payment Bond within ten days after written notice that the Contract has been awarded to the Bidder, or by such time as modified by Special Conditions. Failure to do so shall constitute a breach of the Contract effected by the acceptance of the Bid. The damages to the Town for such breach will include loss from interference with the construction program and other items, the monetary values of which will be difficult or impossible to quantify. Where required, the amount of the Bid Guarantee accompanying the Bid shall be retained by the Town as reasonable liquidated damages and not as a penalty for such breach. The Town is authorized, the same as if the Bid Guarantee or Bid contained an expressed stipulation to that effect, to cause such work to be done, or complete the work in-house, or contract with some other Contractor to do so, and/or compute the difference between actual cost to the Town of such improvements and the sum which it would cost if the defaulting Bidder complied with the Bid. Page 43 Town of Estes Park Instructions to Bidders Page | 9 RIGHT TO INSPECT The Town may, at reasonable times, inspect the part of the plant, place of business or worksite of the Bidder or the Bidder's subcontractors at any tier which is pertinent to the performance of the award of the Contract. BID PROCESS SUBJECT TO PURCHASING CODE Bidding shall be conducted subject to state statutes and the Town of Estes Park Municipal Code and ordinances. LAWS TO BE OBEYED Bidders shall familiarize themselves with the provisions of the laws of the State of Colorado and the Federal Government, and with all local laws and all regulations made which are pertinent to the proposed work and shall comply with the same. EQUAL OPPORTUNITY The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, gender identity, sexual orientation, or national origin, or other reason prohibited by applicable federal, state or local law, ordinance or regulation. The Contractor shall abide by all federal laws in effect during the Contract period which govern Equal Opportunity Employment. LOCAL LABOR AND MATERIALS Preference shall be given to employment of Colorado labor pursuant to §8-17-101 and 102, C.R.S., as amended. Pursuant to statutory authority, preference shall be given to materials, supplies, and provisions produced, manufactured, or grown in Colorado, quality being equal to articles offered by competitor outside the state (§8-18-101 through 103, C.R.S., as amended). TIME OF COMPLETION TIME IS OF THE ESSENCE and the Bidder agrees to complete the project within the stated time, as defined in the Construction Contract. The Bidder also agrees to comply with all completion dates specified in the Bidding and Contract Documents. Page 44 Page 45 Page 46 Page 47 Page 48 Page 49 Page 50 Page 51 Page 52 Page 53 TOWN OF ESTES PARK Community Development Department Remodel BID SCHEDULE CONTRACTOR NAME:Darling Enterprise, Inc. ITEM NO.ITEM UNIT HOURS UNIT PRICE COST Demolition of select existing seven (7) existing walls and ceilings $14,955.00 $14,955.00 Replacement of some 24x24 ceiling tiles in the Work Area (approximate) $3,000.00 $3,000.00 Replacement of all carpeting(1960 sq feet) within the Work Area; Demo, Floor Prep, and Installation $18,000.00 $18,000.00 Relocation/rearrangement of all existing furniture in the Work Area (4-8 hours)$3,120.00 $3,120.00 Installation of new furniture in the Work Area - product by Town $9,755.00 $9,755.00 Maintenance of existing ceiling light fixtures - relocation of a few fixtures; Rewire and Relocate Switches and Electrical Outlets per New Floor Plan $9,695.00 $9,695.00 Minor relocation/modification to mechanical grille/duct locations. $4,000.00 $4,000.00 New service counter including counter top, tempered glazing, and associated framing, finish and trim. Coordinate countertop construction and installation with furniture below to be supplied by Town's furniture supplier. $7,145.00 $7,145.00 Installing additional fire extinguishers as located on plan. $1,675.00 $1,675.00 Coordinate installation of Town's new signage $750.00 $1,275.00 Construction of some new walls $13,985.00 $13,985.00 MATERIALS UNIT QUANTITY UNIT PRICE COST Carpet Tiles sq ft 1960 $12.00 $23,520.00 Drywall $15,500.00 $15,500.00 Wood $6,840.00 Paint $11,550.00 Construction of some new walls $12,985.00 $12,985.00 ADDITIONAL COSTS UNIT PRICE COST Set-Up Site including Dumpster and Job Protection $3,975.00 $3,975.00 Finish and Clean Site $3,525.00 $3,525.00 Indirect Costs $5,500.00 $5,500.00 Supervision and Management $10,000.00 $10,000.00 Page 54 $180,000.00 Page 55 TOTAL BID *Note this Bid Schedule shall take precedence over the Summary of Approximate Quantities listed in the Construction Plans Total Bid Written in Words One hundred and eighty thousand dollars and no cents Name of Bidding Company Addendum and Date Received Darling Enterprise, Inc. Street Address City State Zip Code 131 Stanley Avenue Suite 100 Estes Park CO 80517 Authorized Signer and Title (Print)Authorized Signer (Signature)Date Don Darling, Owner and Vice President 3.20.23 Please List All Anticipated Subcontractors and Their Tasks Subcontractor Anticipated Tasks Everest Mechanical Fossil Creek Drywall Village Maintenance Loveland Design Darling Enterprise, Inc Electrical, Demo, Carpentry Work Minor relocation/modification to mechanical grille/duct locations. Drywall Painting Carpet Page 56 "All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." A0006221_SUBS_BID By: By: CERTIFICATE On this day of ,, before me, a Notary Public, personally appeared , who being by me duly sworn, acknowledged that he signed the above Power of Attorney as the aforesaid officer of the , and acknowledged said instrument to be the voluntary act and deed of said corporation. SS Notary Public } By: I, the undersigned officer of do hereby certify that the attached Power of Attorney is in full force and effect and is irrevocable; and furthermore, that the Resolution of the Company as set forth in the Power of Attorney, is now in force. In testimony whereof, I have hereunto set my hand and the seal of the this day of ,. Bond No. State of Illinois County of Peoria Know All Men by These Presents: That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by the approving officer if desired. That the , a corporation organized and existing under the laws of the State of , and authorized and licensed to do business in all states and the District of Columbia does hereby make, constitute and appoint:in the City of , State of , as it's true and lawful Agent and , with full power and authority hereby conferred upon him/her to sign, execute, acknowledge and deliver for and on its behalf as Surety, specifically for the following described bond. Principal: Obligee: Bond Amount: The acknowledgement and execution of such bond by the said Attorney in Fact shall be as binding upon the Company as if such bond had been executed and acknowledged by the regularly elected officers of the Company. The further certifies that the following is a true and exact copy of a Resolution adopted by the Board of Directors of , and now in force to-wit: IN WITNESS WHEREOF, the has caused these presents to be executed by its with its corporate seal affixed this day of ,. POWER OF ATTORNEY RLI Insurance Company 9025 N. Lindbergh Dr. Peoria, IL 61615 Phone: 800-645-2402 LSM1356627 RLI Insurance Company Illinois PuebloHannah Burford Colorado Attorney In Fact Darling Enterprise, Inc. Township of Estes Park 5% of Total Amount Bid RLI Insurance Company RLI Insurance Company RLI Insurance Company MarchVice President 21st 2023 RLI Insurance Company Barton W. Davis Vice President March 2023 21st Barton W. Davis RLI Insurance Company RLI Insurance Company RLI Insurance Company March 2023 21st RLI Insurance CompanyCatherine D. Geiger Jeffrey D. Fick Corporate Secretary Page 57 Bond Execution Instructions Bid or Performance &Payment Bonds Agent 1. Sign as Attorney in Fact in space provided below "RLI Insurance Company" or "Contractors Bonding and Insurance Company" 2. Have an unrelated, third party witness signature in the space next to Attorney in Fact signature (if applicable) 3. Affix corporate seal of RLI Insurance Company or Contractors Bonding and Insurance Company 4. Keep one copy of the bond for your records. 5. Forward to Principal/Contractor. 6. Follow instructions for both bonds if Performance and Payment Bond was issued. Principal (Contractor) 1. President/Member/Owner signs in space provided below Contractor's Name. 2. Other Corporate Officer/Member - if applicable - attests signature in the space next to President/Member/Owner's signature. If no other Corporate Officer/Member - have an unrelated, third party witness signature. 3. Affix corporate seal of Contractor - if applicable. 4. Keep one copy of the bond for your records. 5. Original bonds to be submitted to Obligee. 6. Bid results form to be completed if bid bond was issued. 7. Follow instructions for both bonds if Performance and Payment Bond was issued. Any questions, please contact RLI at contractbonds@rlicorp.com or fax to 309-683-1646. P00AO616 Page 58 First Step BID RESULTS Please return this form to contractbonds@rlicorp.com or fax to 309-683-1646 when the bid results are released. CONTRACTOR: BOND #: BID DATE: Contractor Name Bid Amount Low Bidder: 2nd Low: 3rd Low: Your Bid if not 1st, 2nd or 3rd: If you are awarded this bid and required to provide Performance and/or Payment Bonds, please also submit the following information: 1. Obligee's Bond Form(s) 2. Notice of Award 3. Contract In addition, if you are the low bidder and your bid is more than 10% less than the 2nd bidder, please send: 1. Job Cost Breakdown that identifies your gross profit figure (please attach) 2. Engineer's Estimate: 3. Explanation for "Bid Spread" & why you still feel comfortable to do the project: BY:Date: L00DB414 Page 59 Pe r m i t S e t - 2 / 2 0 / 2 3 COMMUNITY DEVELOPMENT DEPARTMENT REMODEL Estes Park Town Hall 170 MacGregor Ave Estes Park, CO 80517 ©2023 Interstice Architectural Studio, LLC Project Narrative Proposed remodeling of the existing Community Development Offices with the Estes Park Town Hall. The project entails... • Demolition of select existing walls and ceilings • Replacement of all ceiling tiles in the Work Area • Replacement of all carpeting within the Work Area • Construction of some new walls with doors • Relocation/rearrangement of all exiting furniture in the Work Area - labor by GC • Installation of new furniture in the Work Area - product by Town, labor by GC • Maintenance of existing ceiling light fixtures - relocation of a few fixtures. • Minor relocation/modification to mechanical grille/duct locations. • New service counter including counter top, tempered glazing, and associated framing, finish and trim. Coordinate countertop construction and installation with furniture below to be supplied by Town's furniture supplier. • Additional fire extinguishers as located on plan. • Coordinate installation of Town's new signage. • Exterior pergola shown in some drawings is to be permitted separately as a future phase of work. The extent of the remodel is small enough compared to overall building area to be considered an Alteration - Level 2 per the IEBC. Contractor is to provide alternate/allowance pricing for the construction of interior partial height partitions per detail 13/A5. Refer to the Floor Plan on Sheet A4 for extent estimated to be 56 lf. Contractor is to provide price per linear foot to the Town for consideration. General Notes 1. Provide temporary building and site barricades where and when necessary. 2. Provide temporary enclosure for security and weather resistance. 3. Existing information indicates no presence of asbestos or other hazardous materials. Contractor to base bid on this assumption. In the event that such materials are discovered, the Contractor shall abide by all abatement laws and codes as an equitable scope change is negotiated. 4. The Contractor shall be responsible for legally disposing of all removed items and materials not to be reused or returned to the Town. Contractor shall clean-up work premises each day and thoroughly clean at completion of work 5. Contractor shall protect all adjacent improvements/properties from damage. Any disturbed areas shall be restored to a minimum of their original condition. 6. Conditions depicted on these drawings have been compiled from available information and must be verified with on-site conditions. Notify Architect of any discrepancies between these drawings and the actual conditions. Beginning of work by Contractors indicates acceptance of all readily visible existing conditions. 7. All work shall comply with governing codes for construction and universal accessibility including the 2015 IBC, 2009 ICC/ANSI A117.1 Accessibility Guidelines, and the Americans with Disabilities Act (ADA). 8. Do not scale drawings for dimensions. Dimensions are typically to face of masonry or concrete and face of framing member, unless otherwise noted. 9. Contractors are responsible for all materials and quantities shown in these drawings graphically as well as those called for by note. 10. Contractors & subcontractors shall have an Estes Park Business License. 11. Contractors' insurance shall meet State of Colorado C.R.S. requirements - provide a copy of insurance to Owner stating that the Town of Estes Park is additionally insured. 12. Interior Finishes must conform to IBC Chapter 8 requirements for minimum "Class A" at the Corridor having maximum flame spread of 25 and maximum smoke development of 450. Interior Finishes at other spaces within the Work Area shall meet requirements for minimum "Class C" having maximum flame spread of 200 and maximum smoke development of 450. Wood finishes shall not include flammable stains or varnishes. 13. All interior walls to be framed to structure above except where otherwise noted. 14. Field verify all rough openings and wall widths prior to fabrication and/or ordering of materials. 15. Install (2) new fire extinguishers at location shown on the Floor Plan. New extinguisher shall be 10 lb multi-purpose ABC type, manufactured by Amerex, JL Industries or approved substitute, with wall mounting bracket and appropriate sign above. Extinguishers shall comply with the current International Fire Code and Fire Code Standard number 10-1. Fire Marshal to verify the locations of all fire extinguishers. Extinguishers shall be inspected and tagged by a qualified service company. Installed so that handles are at 48" aff. 16. Provide min 2x8 blocking in framed walls for countertops, cabinetry, fixtures, shelving brackets, accessories, and door stops. Alternately 8" galvanized steel 24 ga plates may be used. Wood blocking (if used) within the Fire Barrier wall shall be fire- retardant treated. 17. Provide sound batt insulation at all new office walls -- typical. 18.Contractor is to provide alternate/allowance pricing for the construction of interior partial height partitions per detail 13/A5. Refer to the Floor Plan on Sheet A4 for extent estimated to be 56 lf. Contractor is to provide price per linear foot to the Town for consideration. Documents and Resources are available on the project web site… http://www.intersticearch.com/comdev// Electronic Documents A1 Title Sheet and Permit Information A2 3D Project Overview A3 Demolition A4 Floor Plan and Reflected Ceiling Plan A5 Interiors and Details A6 Pergola (future by separate permit) Sheet Index Graphics Legend XX'-X" Elevation 12 6 XX'-X"XX'-X" X AXX X AXX X AXX X XXX AXX XXXXX Slope Dn AdditionExisting 1 Drawing # Sheet # SECTION AND DETAIL REFERENCES INTERIOR ELEVATION REFERENCES ROOM NAME & NUMBER Floor Area may be shown instead of room number ELEVATION MARKERS - Relative to Elevation 100'-0" which is typically the Main Level Finish Floor elevation SLOPE INDICATORS - For Elevations/ Sections and Plans respectively CHANGE IN CONDITION REVISION CLOUD AND NUMBER Refer to revision dates listed in the title block below the sheet title Room Name Room # or Area Color Legend In these drawings colors represent... Demolition New Construction Items that have no color represent existing conditions to be maintained. Furniture and Appliances by Owner - Not In Contract Alternate Construction - Provide Separate Pricing to Owner Permit Information APPLICABLE CODES 2015 International Building Code 2015 International Mechanical Code 2018 International Fire Code 2015 International Plumbing Code 2015 International Existing Building Code 2020 National Electric Code 2009 ICC/ANSI A117.1 Accessible and Useable Buildings and Facilities A. OCCUPANCY CLASSIFICATION 1. Floor Area a. Main Level 22,330 sf b.Upper Level 9,098 sf Work Area 1,875 sf c. Total Floor Area 31,428 sf 2. Occupant Load a. Board Room 133 b. Board Room Lobby 48 c. Upper Level Meeting Rooms 113 d.Office Space 128 Work Area 19 e. Total Occupant Load 422 3. Occupancy Groups a. Board Room, Lobby Group A3 b. Upper Meeting Rooms Group A3 c. Remainder of Building Group B Work Area Group B 4. Occupancy Separation Non-Separated Uses Per Table 508.4 of the 2015 IBC, the separation required between Groups A and B in a non-sprinklered building is 2-hours. No separation is provide in the exiting buildings. The Group A portions of the building exceed (by a small degree) 10% of the floor area each level and are therefore not considered "accessory" (Section 508.2.3). There fore the building is considered Non-Separated Uses per 508.3. 5. Town Hall is separated from the Estes Park Library by 2-hour wall assembly B. CONSTRUCTION TYPE 1. Construction Type Type III-B 2. Assembly Requirements (IBC Tables 601 & 602) a. Exterior Bearing Walls 2-hour b. North Wall adjacent to Library 2-hour c. Other Exterior Walls Non-rated d. All Other Assemblies Non-rated 3. Exterior Doors & Windows Unprotected up to 25% wall area 4. Corridor Walls Non-rated 5. Stairway Construction a. Interior Stairways Non-combustible c. Exterior Stairways min 2" wood 6. Interior Finishes (Chapter 8)Min Max Flame Max Smoke Class Spread Development a. Group A Occupancies A 25 450 b. Corridors Serving Group A* A 25 450 * applies to the corridor adjacent to the Work Area this project c. Corridors Serving Group B only B 75 450 d. Other Rooms**C 200 450 •• applies to the Work Area this project C. ALLOWABLE HEIGHT AND FLOOR AREA 1. Allowable Height (Table 504.3) 55' > 28'± per record information 2. Allowable Num Stories (Table 504.4) a. For Group A3 2 = actual b. For Group B 3 > actual 3. Allowable Floor Area (Table 506.2) a. For Group A3 9,500 sf b. For Group B 19,000 sf c. Tabular Allowable Area 9,500 sf - most restrictive of above d. Frontage Increase 8,550 sf - a 90% increase based on all perimeter having > 30' separation except for approx 10% at Library e. Total Allowable Area 18,050 sf per story < actual 31,428 sf* * existing non-conformity not affected by this project D. FIRE PROTECTION SYSTEMS 1. Automatic Fire Sprinkler System Would be required for new construction per Section 903.2.1.3. However, not required per IEBC - see item F,4,a below 2. Standpipe System Not Required 3. Portable Fire Extinguishers Required / Provided - see plan for locations 4. Fire Alarm, Detection and Monitoring Required / Provided E. EGRESS a. Existing exits comply - generally improved by this project b. Panic hardware is not required at any door this work area. c. Egress Illumination is not required within the rooms of this work area, not being listed in Section 1008.3.3 d. Exit Signs are note required within the work area per Section 1013.1 Exception 1. Although the space has doors to the corridor, only one exit door is required due to the occupant load of 19 being less than 49 maximum for one exit. F. EXISTING BUILDING CODE 1. Classification “Alternation – Level 2” 2. Work Area 1,875 sf - see green highlighted area on key plan to the left 3. Alteration – Level 1 (Chapter 7) No notable requirements/exceptions 4. Alteration – Level 2 (Chapter 8) a. Automatic Sprinkler Systems (804.2.2) not required for this project because the work area does not include a corridor and the work area does not exceed 50% of the floor area. G. PLUMBING FIXTURE REQUIREMENTS Not affected by this project - See 2003 Restrooms Addition project for calculations H. ACCESSIBILITY 1. Service Counter to be wheelchair accessible 2. Door to have required clearances Hwy 3 4 to Lov e l a n d Hwy 36 to Lyons Elkhorn Ave Vicinity Map Estes Park, CO Not to Scale north R o a d 4 3 t o G l e n H a v e n Town Hall 170 MacGregor Ave M a c G r e g o r A v e Lower Level Key Plan Scale: 1" = 30'-0"no r t h 0 30 6040501020 Upper Level Key Plan Scale: 1" = 30'-0"no r t h 0 30 6040501020 Work Area shown by green highlight Future pergola location Dispatch Community Development North Stairwell Roof Roof Roof Public Meeting Restore Justice Corridor West Deck East Deck Administration Clerk Public Works Police Board Room Board Room Finance Public Restrooms North Stairwell Central Stairwell East Exterior Stairway Central Stairwell East Exterior Stairway MacGregor Ave El k h o r n A v e Estes Valley Public Library 2/20/23 Sheet Number A1 Joseph E Calvin Date Sheet Title Title Sheet February 20, 2023 of 6 CO M M U N I T Y D E V E L O P M E N T DE P A R T M E N T R E M O D E L Es t e s P a r k T o w n H a l l 17 0 M a c G r e g o r A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 2 6 – C O M M U N I T Y D E V E L O P M E N T D E P A R T M E N T R E M O D E L F i l e : " 2 1 2 6 C D " M o d i fi e d : M o n , F e b 2 0 , 2 3 P r i n t : M o n , F e b 2 0 , 2 3 D r a w n b y : J E C C h e c k e d b y : J E C Page 60 Remove full-height walls except for east 6'-0" Remove portion of ceiling for new full-height walls Retain cabinets for reinstallation Remove door - maintain frame Demolition 3D View Not to Scale n o r t h Remove door and prepare opening for infill framing Create opening in roof deck for new steel plates extended from posts below - see Sheet D7 Remove existing walls from floor to bottom of continuous ceiling above Remove existing walls from floor to bottom of continuous ceiling above Retain full-light doors for reinstallation with new leversets for accessibility New Construction 3D View Not to Scale n o r t h Future pergola construction by separate permit - See Sheet A6 to be added Ceiling Demolition 3D View Not to Scale n o r t h New Ceilings 3D View Not to Scale n o r t h Remove existing full-height walls refer to Demolition Plan for extents Remove ceiling to accommodate new full-height wall construction Remove ceiling to accommodate new pubic reception area Verify condition of ceiling as non-full height walls below are removed New full height walls New reconfigured ceiling See detail 12/A5 for transfer duct 2-sided ceiling hung corridor sign by Town's sign supplier - re: 6/A5 Patch gaps in suspended ceiling per detail 9/A5 In pace of furniture partitions, Contractor is to provide alternate/allowance pricing for the construction of interior partial height partitions per detail 13/A5. Refer to the Floor Plan on Sheet A4 for extent estimated to be 56 lf. Contractor is to provide price per linear foot to the Town for consideration. 2/20/23 Sheet Number A2 Joseph E Calvin Date Sheet Title 3D Project Overview February 20, 2023 of 6 CO M M U N I T Y D E V E L O P M E N T DE P A R T M E N T R E M O D E L Es t e s P a r k T o w n H a l l 17 0 M a c G r e g o r A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 2 6 – C O M M U N I T Y D E V E L O P M E N T D E P A R T M E N T R E M O D E L F i l e : " 2 1 2 6 C D " M o d i fi e d : M o n , F e b 2 0 , 2 3 P r i n t : M o n , F e b 2 0 , 2 3 D r a w n b y : J E C C h e c k e d b y : J E C Page 61 Remove existing door and prepare opening for new casing trim Remove existing cabinetry and retain for reinstallation into new South Conference Room Remove full height cabinet Relocate lateral cabinets into offices at end of remodel Remove existing doors and retain for reinstallation (with new leversets) - see doors "A" and "B" Remove existing pocket door and prepare opening for new swinging door Remove partial height wall and ramp - prepare floor for new floor finish Maintain exist shelving Remove existing reception countertop, cabinetry & gate Relocate Town's plotter to temporary location Maintain existing doors remove existing wall - maintain ceiling 8' - 0 " Maintain existing door, but cut opening for new over- handle lite, and replace existing knob with new leverset - see door "D" Remove knockdown partition and door Remove existing wall - maintain ceiling above Remove Town's under-counter refrigerator and microwave oven - retain for reinstallation into new South Conference Room 7' - 6 " Maintain existing wall - extent dimensioned Remove existing walls to above ceiling - patch ceiling grid as needed Remove existing door and prepare opening for new infill wall const Maintain existing doors Remove existing wall - maintain ceiling above Remove existing door & frame Remove portion of ceiling above to allow for new wall construction Demolition Plan Scale: 1/4" = 1'-0"no r t h 0 1 2 4 6 8 Ceiling Demolition Scale: 1/4" = 1'-0"no r t h 0 1 2 4 6 8 Maintain existing flooring, but prepare for overlay of new carpet Maintain or reconstruct this portion of wall near room corner Remove ceiling tiles, grid, lighting & mechanical diffusers in area highlighted - reconstruct per Sheet A4 Remove ceiling tiles, grid, lighting & mechanical diffusers in area highlighted - reconstruct per Sheet A4 Relocate mechanical grilles as shown on Sheet A4 - verify locations - prepare ductwork/equipment for slight relocation/reconfiguration These walls appear to be framed full-height through ceiling - simple patching of ceiling grid is preferable, but may not be dimensionally feasible - Refer to detail _____ for surface finish patching See general note regarding all ceiling tile in the Work Area See general note regarding all carpet in the Work Area See general note regarding all carpet in the Work Area General Notes 1. All existing carpet in the work are is to be removed and disposed of. New replacement carpet (no pad) and accessories is product by Town, installation by GC. Wall base materials are to be removed and reinstalled after new carpet. Base materials from walls being removed can be salvaged for installation at new wall locations such as the Meeting Room and the Building Official's Office. 2. All existing ceiling tile is to be removed and replaced with new tile. Existing suspension grid is to be maintained to the extent feasible. Recommended new products are as follows. Confirm compatibility of new products with existing grid to remain prior to ordering materials. Manufacturer: Armstrong, USG or approved substitute Tile:Armstrong, Beveled Tegular, White, 24x24 Grid:Armstrong, Prelude, White, 24x24 Hanger Wire: 12 gauge galvanized annealed. Warranty: 10-year 3. Maintain existing 2x4 troffer fluorescent ceiling lights. At some locations (indicated) lights are to be slightly relocated to accommodate new full-height walls below. EC to coordinate with Owner following initial demolition to rewire/relocate switching to be reconfigured on site. 4. Provide temporary building and site barricades where and when necessary. 5. Provide temporary enclosure for security and weather resistance. 6. Existing information indicates no presence of asbestos or other hazardous materials. Contractor to base bid on this assumption. In the event that such materials are discovered, the Contractor shall abide by all abatement laws and codes as an equitable scope change is negotiated. 7. The Contractor shall be responsible for legally disposing of all removed items and materials not to be reused or returned to the Town. 8. Contractor shall protect all adjacent improvements/properties from damage and erosion. Any disturbed areas shall be restored to a minimum of their original condition per the erosion and sedimentary control plan. 9. All furniture and equipment to be reinstalled is to be temporarily relocated and/or stored on site. Coordinate with Facilities Manager. All personal affects, and other items not enclosed in locked storage cabinets to be removed by Town prior to demolition. 10. Conditions depicted on these drawings have been compiled from available information and must be verified with on-site conditions. Notify Architect of any discrepancies between these drawings and the actual conditions. Beginning of work by Contractors indicates acceptance of all readily visible existing conditions. 11. Coordinate all utility shut-off, security, and temporary weather protection with the Landlord/Owner. Maintain access to non-work areas. Provide tenting, barricades, etc to protect surrounding conditions to remain from construction activity. 12. Contractor shall clean-up work premises each day and thoroughly clean at completion of work. Remove existing door & frame maintain header/wall above - infill new wall framing below header Reconfigure ceiling grid, tiles and lighting in new Conference Room as shown on Sheet A4 Verify condition of ceiling as non-full height walls below are removed Verify condition of ceiling as non-full height walls below are removed Maintain existing ceiling at Store Room Slightly relocate supply grille/equipment 2/20/23 Sheet Number A3 Joseph E Calvin Date Sheet Title Demolition February 20, 2023 of 6 CO M M U N I T Y D E V E L O P M E N T DE P A R T M E N T R E M O D E L Es t e s P a r k T o w n H a l l 17 0 M a c G r e g o r A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 2 6 – C O M M U N I T Y D E V E L O P M E N T D E P A R T M E N T R E M O D E L F i l e : " 2 1 2 6 C D " M o d i fi e d : M o n , F e b 2 0 , 2 3 P r i n t : M o n , F e b 2 0 , 2 3 D r a w n b y : J E C C h e c k e d b y : J E C Page 62 Schluter VINPRO-S transition strip and anchors per mfgr - Also at door D threshold Demolition Plan Scale: 1/4" = 1'-0"no r t h 0 1 2 4 6 8 Ceiling Demolition Scale: 1/4" = 1'-0"no r t h 0 1 2 4 6 8 A B C E E D General Notes 1. All existing carpet in the work are is to be removed and disposed of. New replacement carpet (no pad) and accessories is product by Town, installation by GC. Wall base materials are to be removed and reinstalled after new carpet. Base materials from walls being removed can be salvaged for installation at new wall locations such as the Meeting Room and the Building Official's Office. 2. All existing ceiling tile is to be removed and replaced with new tile. Existing suspension grid is to be maintained to the extent feasible. Recommended new products are as follows. Confirm compatibility of new products with existing grid to remain prior to ordering materials. Manufacturer: Armstrong, USG or approved substitute Tile:Armstrong, Beveled Tegular, White, 24x24 Grid:Armstrong, Prelude, White, 24x24 Hanger Wire: 12 gauge galvanized annealed. Warranty: 10-year 3. Maintain existing 2x4 troffer fluorescent ceiling lights. At some locations (indicated) lights are to be slightly relocated to accommodate new full-height walls below. EC to coordinate with Owner following initial demolition to rewire/relocate switching to be reconfigured on site 4. All modular furniture (new and reinstalled) is to be supplied by the Town and handled & assembled by the Town's furniture supplier. The Electrical Contractor will make final connections to power at the ceiling plane. Wiring and switching is to be reconfigured on site following initial demolition. 5. In pace of modular furniture partitions, Contractor is to provide alternate/allowance pricing for the construction of interior partial height partitions per detail 13/A5. Locations shown with purple highlight on the Floor Plan. Extent estimated to be 56 lf. Contractor is to provide price per linear foot to the Town for consideration. 6. All furniture and equipment to be reinstalled is to be temporarily relocated and/or stored on site. Coordinate with Facilities Manager. All personal affects, and other items not enclosed in locked storage cabinets to be removed by Town prior to demolition. 7. Coordinate all utility shut-off, security, and temporary weather protection with the Landlord/Owner. Maintain access to non-work areas. Provide tenting, barricades, etc to protect surrounding conditions to remain from construction activity. 8. All interior framed walls are to be constructed full-height to under side of roof or floor deck above unless indicated otherwise. 9. All work shall comply with governing codes for construction and universal accessibility including the 2015 IBC, 2009 ICC/ANSI A117.1 Accessibility Guidelines, and the Americans with Disabilities Act (ADA). 10. Do not scale drawings for dimensions. Dimensions are typically to face of masonry or concrete and face of framing member, unless otherwise noted. 11. Contractors are responsible for all materials and quantities shown in these drawings graphically as well as those called for by note. 12. Field verify all rough openings and wall widths prior to fabrication and/or ordering of materials. 13. Provide min 2x8 blocking in framed walls for countertops, cabinetry, fixtures, shelving brackets, accessories, and door stops. Alternately 8" galvanized steel 24 ga plates and/ or strapping may be used. 14. Provide sound batt insulation at all offices and conference rooms walls -- typical. New 15" deep cabinets and solid surface countertops Chief Building Official Inspectors Admin Planner 1Planner 2Planner 3 Permit Tech Public Reception Storage Building Division Community Development Director Conference Planning Division Infill existing doorway Reinstall existing door with new leverset Reinstall existing door with new leverset Reinstall existing modular furniture without south partition Attach existing upper cabinet to wall New modular furniture - product by Town - installation by GC New modular furniture - product by Town's furniture supplier New wall construction to bottom of ceiling Planning Tech Handout sorters by Town Reinstall existing file cabinets 5'-3"±3½"5'-3"±3½" 4' - 1 0 " ± 3' - 2 " 3' - 4 " Below counter furniture by Town's Modular Furniture Supplier - Coordinate with countertop construction Relocate exit conference room table from Room 202 9' - 8 ½" 3½" 10'-8½" 3½" 2'-0" Extend new carpet into Storage room overtop of existing flooring New fire extinguisher - See General Note #15 on Sheet A1 New rod and shelf for coats Reinstall Town's microwave oven and below-counter refrigerator Reinstall exist cabinetry - modified to accommodate appliances Reinstall existing desk - maintain existing wall-hung upper cabinets in place GC Reinstall existing lateral files Infill frame existing door opeing - match finishes New trim at existing door opening Reinstall Town's plotter Reinstall Town's copy machine 5'-0"W x 4'-3"T x ⅜" tempered glass with polished bottom edge Additional wall constructioin to fill gap New fire extinguisher - See General Note #15 on Sheet A1 New infill wall framing align and match finishes 3 A5 New 2x4 framed wall full height to structure above with ⅝" gypsum board both sides (paint) and R15 FG sound insul New door - see Sheet A5 Modify existing door See Sheet A5 New 2'-7"x4'-9" solid surface countertop over `exist lower file cabinets 11 A5 9 A5 9 A5 Light fixtures near existing location New ceiling layout - match height to existing Slightly relocate new supply grille/equipment New transfer air duct and grilles - see dtl 12/A5 Modify ceiling grid and patch adjacent to new wall construction 2-sided ceiling hung corridor sign by Town's sign supplier - re: 6/A5 Slightly relocate supply grille/equipment Construct new wall to bottom of ceiling grid Ceramic floor tile similar to Central Stairwell - Product provided by Town Installation & grout by GC 2 A5 Corner Guards 1. LOCATIONS: Interior exposed drywall corners 2. ACCEPTABLE MANUFACTURERS a. Korogard b. Acrovyn c. Approved Substitute 3. MATERIALS a. Corner guards are to extend minimum of 48” above finish floor. b. Color to match wall finishes. c. All necessary fasteners to be supplied by the Manufacturer. 4. PREPARATION - Prior to installation, clean substrate to remove dirt, debris and loose particles. Perform additional preparation procedures as required by Manufacturer’s instructions. 5. INSTALLATION a. Install the Work of this section in strict accordance with the Manufacturer’s recommendations, using only approved mounting hardware, and locating all components firmly into position, level and plumb. b. Corner guards are to extend from the finish floor surface to minimum 4’-0” above finish floor. Floor base is to be discontinuous and terminate cleanly against the edges of guards. Transitions between different types of base are to occur at corner guards where possible. 6. CLEANING a. General: Immediately upon completion of installation, clean material in accordance with Manufacturer’s recommended cleaning method. b. Remove surplus materials, rubbish and debris resulting from installation as Work progresses and upon completion of Work. Corner guard Corner guards 42" television by Town Facilities/IT - centered 60" aff EC provide power & open j-box w/ conduit to above ceiling Marker Board - see product information Sheet A5 Bulletin board - see product info Sheet A5 1 A5 New 3-wide shelving -see 2/A5 New 2-wide shelving - see 3/A5 New 2-wide shelving see elevation 3/A5 New 2-wide shelving see elevation 3/A5 4 A5 5 A5 6 A5 Reconfigure ceiling grid, tiles and lighting in Conference Room as shown Corner guards - typ Refer to detail 10/A5 for more dimensions 7 A5 8 A5 New solid surface countertops by GC - modular furniture cabinets below by Town's furniture supplier New modular furniture - product by Town - installation by GC Modular furniture partitions by Town's furniture supplier New wall construction 2/20/23 Sheet Number A4 Joseph E Calvin Date Sheet Title Floor Plan and Reflected Ceiling Plan February 20, 2023 of 6 CO M M U N I T Y D E V E L O P M E N T DE P A R T M E N T R E M O D E L Es t e s P a r k T o w n H a l l 17 0 M a c G r e g o r A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 2 6 – C O M M U N I T Y D E V E L O P M E N T D E P A R T M E N T R E M O D E L F i l e : " 2 1 2 6 C D " M o d i fi e d : M o n , F e b 2 0 , 2 3 P r i n t : M o n , F e b 2 0 , 2 3 D r a w n b y : J E C C h e c k e d b y : J E C Page 63 Public Entrance no r t h Toward Planning Division north Toward Building Division north Corridor north north Toward Conference Visual Display Boards 1. WORK INCLUDES - Markerboards and Bulletin Boards 2. ACCEPTABLE MANUFACTURER: Aywon Chalkboard & Corkboard, Inc., located at: 100 E. Diamond Ave.; Hazleton, PA 18201; 800.523.6671; www.aywon.com or Approved Substitute 3.MARKERBOARDS - Aywon Big Apple Markerboard a. Frame: Aluminum, with full-length factory installed mounting rail. b. Sizes and Locations: as indicated on the Plan c. Material: White porcelain enamel 6100 low gloss. d. Chalk/marker Tray: Aluminum, AY-10, with closed-end design. e. Cork Display Rail: 1 in. f. Accessories: i. Combination map hook and paper holders. ii. Magnets. iii. Magnetic drymarkers. iv. Magnetic eraser marker holders. v. Velco replaceable erasers. 4. BULLETIN BOARDS a. Frame: Aluminum, with full-length factory installed mounting rail. b. Sizes and Locations: as indicated on the Plan c. Material: Fabric Covered High-Density Cork. 5 EXECUTION a. EXAMINATION - Do not begin installation until substrates have been properly prepared. b. PREPARATION - Clean surfaces thoroughly prior to installation. c. INSTALLATION - Install in accordance with Manufacturer's instructions, in proper alignment with adjacent materials. d. PROTECTION - Protect installed products until completion of project. Touch-up, repair or replace damaged products. Door and Window Elevations Scale: 1/4" = 1'-0" 0 1 2 4 6 8 A Conference Room as seen from North reinstall existing door New passage function leverset Install new silencers Install new wall stop B Director's Office as seen from North reinstall existing door New office function leverset Install new silencers Install new wall stop C CBO's Office as seen from South New full lite door matching existing 14 gauge hollow metal frame Office function leverset Hinges, Silencers, Wall stop 3'-0" 3'-4" 6' - 8 " 6' - 1 0 " D Public Reception as seen from South exist door at exist location Install new over-handle lite kit Install new Store Room function latchset Install new pull-side closer Install new silencers E Service Counter ⅜" tempered glass with polished lower edge and aluminum (or steel) frame around sides and top Qty: 2 2' - 7 " 3" m i n o p e n g a p 4' - 3 " 5'-0" T T T Door Hardware Notes Passage Function -- Latch bolt always retracts by use of lever from either side. Office Function -- When lock is deactivated, latch bolt retracts by use of lever from either side. When lock is activated, latch bolt retracts by use of lever from inside and use of key from outside. Lock is activated/deactivated by use of key from outside. Lock is activated by use of button on inside and deactivated by turn of lever on inside. Storeroom Function -- Latch bolt retracts by use of key outside or use of lever inside. Outside lever is always inoperative. Inside lever is always free for egress. Approved Mfgrs: Hinges: Hager, Stanley, McKinney Locks & Latches: Sargent Closers: LCN, Norton, Corbin-Russwin, Sargen Stops:Glynn-Johnson, Ives, Corbin-Russwin, Hager Silencers: Glynn-Johnson, Corbin-Russwin, Hager 1. All hardware is to meet ANSI/BHMA Grade 1 requirements. Notify Architect of any submittal hardware that does not meet this standard. 2. Provide locks and latchsets with 2-3/4" (70mm) backset and 1/2" throw latchbolt unless otherwise noted. Provide Series 5400LN cylindrical locks for doors unless directed otherwise by Town Facilities Manager 3. Provide LCN 4010 Series closers, surface mounted with removable covers Polished edge ⅜" tempered glass Aluminum or steel frame 3 edges - fully adhere/seal 6 5 4 8 7 2' - 6 " 4' - 6 " v e r i f y 6'-0"9'-0" 2' - 6 " 4' - 6 " v e r i f y 6'-0"1'-8" 4' - 0 " 3' - 0 " Marker Board - see product information this SheetExisting column Rod & shelf for coats and hats 42" television by Town Facilities/IT - centered 60" aff EC provide power & open j-box w/ conduit to above ceiling Reinstall existing cabinets 3' - 6 " 3" 3' - 0 " 2'-6" 4'-9" field verify 15" deep base cabinets with (1) adjustable shelf within Solid surface countertop Bulletin board re: product info this Sheet Infill framing and new wall finishes at exit door opening2-wide 12" deep shelving by GC typical of (4) locations 3-wide 12" deep shelving by GC this location only Reinstall existing file cabinets Reinstall existing lateral file cabinets New fire extinguisher - See General Note #15 on Sheet A1 Cabinetry Elevation3Scale: 1/4" = 1'-0" 0 1 2 4 6 8 Shelving Elevation2Scale: 1/4" = 1'-0" Conf Rm Elevation1Scale: 1/4" = 1'-0" 0 1 2 4 6 8 Modular furniture partitions by Town's furniture supplier 6'-0" 1'- 0 " 2-sided sign by Town's sign supplier Ceiling Patch9Scale: 1 1/2" = 1'-0" 0 3”6”1’-0”9”1’-3” Service Counter11Scale: 1 1/2" = 1'-0" 0 3”6”1’-0”9”1’-3” Transfer Duct12Not to Scale 12"x24" ceiling grilles 12" sq galv metal duct with 1" internal duct liner sound insulation Min (2) 90° elbows Penetration through new wall construction - fill annular space tightly with duct liner` 2x4 cont Shim/blocking 1x6 finish trim - paint to match ceiling tile Existing suspened ceiling grid New replacement ceiling tiles Existing suspended ceiling grid edge angle 2x4 extended down from structure above at max 48"oc Thin-set ceramic tile 2x4 wall framing at 16"oc Bullnose/cove tile base Vinyl cove base - typ Below counter furniture by Town's Modular Furniture Supplier - Coordinate with countertop construction 2' - 9 " v e r i f y 2x6 edge support ⅝" gypsum board 3-sides Existing suspended ceiling ⅜" tempered glass see glass elevation below Radius solid surface edges 1¾" x 7¼" LVL edge stiffener Coordinate dimension with modular furniture height Reception Dimensions10Not to Scale Verify this dimension so that wall framing is centered below existing ceiling grid to minimize interference with mech grilles Existing mechnical grille Existing ceiling grid tee - center construction on tee (2) 2x8 with ½" spacer header Drywall corner beads Steel or aluminum frame with adhesive to glass 3" t o 4 " 4' - 3 " 8" 6" tall individual letter signs by Town sign supplier - see 5/A5 ⅝" gypsum board - paint Solid surface countertop on ⅝" plywood decking Polished edge of glass 7"± Radius solid surface edges Alternate Wall13Scale: 1 1/2" = 1'-0" 0 3”6”1’-0”9”1’-3” 2x4 base plate anchor to existing floor with 3" wood screws 16"oc New 4" vinyl cove base to match existing 6' - 0 " 2x4 studs 16"oc 3½" sound batt insulation ⅝" gypsum board both sides of wall - tape and mud seams, texture and paint to match existing 1x6 birch trim - stain ⅜" birch quarter round trim - stain 2x4 top plate Extend power and data into walls provide quad j-box at appox 6'-0"oc at knee spaces below furniture on furniture side of wall with duplex outlet and cat-6 ethernet plug and plates at each location. Provide an additional opposite-side box at the plotter and copier locations shown on plan. 2/20/23 Sheet Number A5 Joseph E Calvin Date Sheet Title Interiors and Details February 20, 2023 of 6 CO M M U N I T Y D E V E L O P M E N T DE P A R T M E N T R E M O D E L Es t e s P a r k T o w n H a l l 17 0 M a c G r e g o r A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 2 6 – C O M M U N I T Y D E V E L O P M E N T D E P A R T M E N T R E M O D E L F i l e : " 2 1 2 6 C D " M o d i fi e d : M o n , F e b 2 0 , 2 3 P r i n t : M o n , F e b 2 0 , 2 3 D r a w n b y : J E C C h e c k e d b y : J E C Page 64 4/12/2023 8th Judicial District Attorney 2023 ESTES TOWN BOARD 8th Judicial District Larimer & Jackson Counties (pop. ~370,000) 6th most populous JD www.larimer.gov/da @DA8Colorado on Facebook & Twitter 1 2 Page 65 4/12/2023 Mission The District Attorney’s office serves to seek justice and ensure the safety of our community in an equitable manner. Every day we work to thoughtfully prosecute crime, protect victims of crime, address systemic bias, rectify injustice, and provide transparency about our work. We are zealous advocates for the truth and fair practitioners of justice. Vision To protect and serve Larimer and Jackson counties, while creating a stronger community where the application of criminal justice is more equitable and no longer at odds with social justice. Case Roadmap Summons Arrest Bond Hearing Case Filing First Appearance Appearance of Counsel Preliminary Hearing Disposition Arraignment Motions Hearing Trial Sentencing Appeals Revocation or T&T Hearing Resentencing Review Hearing 3 4 Page 66 4/12/2023 Programs & Projects Adult Diversion •New Grant funded program •Restorative Justice •2022: •358 individuals diverted •91% success rate Complex Case Prosecutor •Fentanyl distribution & gun crimes •Charged 2 distribution causing death cases since July Competency Court Docket •Efficient treatment & services for those w/ MH needs •State/nationwide model Northern Colorado Economic Crime Task Force •$358,000 in restitution for LL credit card skim •$100,000 in restitution for taxpayer library funds CIRT Protocol Update •Ensuring independent investigations of more uses of force •10 full CIRT Investigations in 2022 & dozens of consultations Victim Services •Victim & witness support •Courtroom Facility Dog •Restitution & Crime Victims Compensation 5 6 Page 67 4/12/2023 Brand New Nation Leading Data Dashboard! Larimer.gov/da Statistics •PPI & University of Denver Action Lab •8 JDs & growing National Research Partnerships National Research Partnerships •Largest data transparency project in the country •Accountability & Trust w/ community, victims, & jurors TransparencyTransparency •Comprehensive insight into what we do & if we’re effective •Leverage success & identify areas for improvement Data-Driven Decision MakingData-Driven Decision Making •Data to inform our ability to ask deeper questions and assess possible action steps to improve our public service Starting PointStarting Point Estes Park PD Total Case Filings 7 8 Page 68 4/12/2023 Estes Park PD Case Filings by Type 9 10 Page 69 4/12/2023 Estes Park PD Violent Crime Filings 11 12 Page 70 4/12/2023 Notable Estes Cases Motor Vehicle Theft Comparisons Source: Common Sense Institute Report 9.8.22 Per 100,000 residents 13 14 Page 71 4/12/2023 Thank You! Please Reach Out In Person: Loveland Police & Courts Building (810 E 10th St)In Person: Loveland Police & Courts Building (810 E 10th St) Online: Larimer.gov/da (Data Dashboard, CIRT Findings, Victim Services, etc) Online: Larimer.gov/da (Data Dashboard, CIRT Findings, Victim Services, etc) Email: 8thdist-da@co.larimer.co.usEmail: 8thdist-da@co.larimer.co.us Phone: (970) 498-7200Phone: (970) 498-7200 Facebook: DA8Colorado (District Attorney – Eighth Judicial District – Colorado) Facebook: DA8Colorado (District Attorney – Eighth Judicial District – Colorado) Twitter: @DA8ColoradoTwitter: @DA8Colorado 15 16 Page 72 4/11/2023 1 DRAFT Estes Park Health Election on May 2, 2023 Ballot Issue 8A Authorizing Estes Park Health to Enter Into Multi-Fiscal Year Obligations Estes Park Town Board April 11, 2023 2 Many Thanks for Your Invitation Many thanks to Estes Park Town Boardfor inviting us to talk about Estes Park Health’s (EPH) Election and Ballot Issue 8A Vern Carda, Estes Park Health CEO and David Batey, EPH Board Chair represent Estes Park Health in tonight’s discussion What actions are permitted for representatives of Estes Park Health within Colorado's Fair Campaign Practices Act C.R.S. § 1-45, specifically Section 117 addressing “State and Political Subdivisions” like Estes Park Health? 1 2 Page 73 4/11/2023 3 Colorado's Fair Campaign Practices Act The Estes Park Health Board can pass a resolution or take a position of advocacy on an election issue, and can report its passage and distribute the resolution through established, customary means (like this presentation) We can dispense a factual summary of a campaign issue including arguments for and against as long as the summary does not contain a conclusion or opinion in favor of or against the issue We can respond to questions about the election issue if we do not solicit the questions. 4 Executive Summary 1. The overall goal of the EPH Board and the EPH Organization is to ensure excellent healthcare services to address our Estes Valley community’s health care needs for many years to come 2.The EPH Board believes that an affiliation with a nonprofit integrated healthcare services organization is necessary to accomplish this overall goal 3. Establishing an affiliation with a nonprofit integrated healthcare services organization will require entering into one or more multi-fiscal year agreements 3 4 Page 74 4/11/2023 5 Executive Summary 4. Subsection 4(b) of Article X, Section 20 of the Colorado Constitution (“Taxpayer’s Bill of Rights” [TABOR]) states that districts like EPH must have voter approval in advance to be able to enter any multi-fiscal year agreements 5.Ballot Issue 8A asks voters to authorize EPH to enter into one or more multi-fiscal year agreements 6 Executive Summary 6.If “Yes” votes prevail on Ballot Issue 8A, EPH will be authorized to enter into multi-fiscal year agreements with a nonprofit integrated healthcare services organization and the EPH Board believes this will help ensure excellent healthcare services to address our Estes Valley community’s health care needs for many years to come 7.If “No” votes prevail, EPH will not be authorized to enter into multi-fiscal year agreements with a nonprofit integrated healthcare services organization 5 6 Page 75 4/11/2023 7 EPH Resolution 2023-02 Title: Resolution of the Board of Directors of Park Hospital District Expressing Support of Ballot Issue 8A Concerning the Creation of Multi-Fiscal Year Financial Obligations to Protect the Continued Availability of Excellent Health Care Services in the Estes Valley Overall Goal: Ensure excellent healthcare services to address our Estes Valley community’s health care needs for many years to come 8 EPH Resolution 2023-02 Challenges to accomplishing the overall healthcare services goals: 1. Healthcare services reimbursement is becoming increasingly dependent upon membership in a payor network 2. Significant and increasing capital investments are required to keep current with evolving medical technology 3. Many independent rural hospitals are experiencing significant financial challenges 7 8 Page 76 4/11/2023 9 EPH Resolution 2023-02 Addressing challenges to accomplishing the overall healthcare services goal: 1.Affiliation with an integrated healthcare services organization can help mitigate the challenges to accomplish the overall healthcare services goal 2. Negotiating an affiliation agreement with an integrated healthcare services organization will require one or more multi-fiscal year agreements 10 EPH Resolution 2023-02 Addressing challenges to accomplishing the overall healthcare services goal: 3. Subsection 4(b) of Article X, Section 20 of the Colorado Constitution (“TABOR”) states that districts like EPH must have voter approval in advance to be able to enter any multi-fiscal year agreements 4.Ballot Issue 8A asks voters to authorize EPH to enter into one or more multi-fiscal year agreements 9 10 Page 77 4/11/2023 11 EPH Ballot Issue 8A Without imposing any new tax or increasing any tax rate, shall Park Hospital District, doing business as Estes Park Health, be authorized to enter into one or more agreements, constituting a multiple fiscal year financial obligation, with one or more nonprofit health care providers concerning the ownership, operation, and maintenance of all or any portion of the District’s hospital and other healthcare and related facilities and assets, including the lease or other conveyance from the District of real and personal property, and to pledge all or any portion of the District’s revenues pursuant to such agreements 12 EPH Ballot Issue 8A Without imposing any new tax or increasing any tax rate, shall Park Hospital District, doing business as Estes Park Health, be authorized to enter into one or more agreements, constituting a multiple fiscal year financial obligation, with one or more nonprofit health care providers concerning the ownership, operation, and maintenance of all or any portion of the District’s hospital and other healthcare and related facilities and assets, including the lease or other conveyance from the District of real and personal property, and to pledge all or any portion of the District’s revenues pursuant to such agreements 11 12 Page 78 4/11/2023 13 EPH Ballot Issue 8A Without imposing any new tax or increasing any tax rate, shall Park Hospital District, doing business as Estes Park Health, be authorized to enter into one or more agreements, constituting a multiple fiscal year financial obligation, with one or more nonprofit health care providers concerning the ownership, operation, and maintenance of all or any portion of the District’s hospital and other healthcare and related facilities and assets, including the lease or other conveyance from the District of real and personal property, and to pledge all or any portion of the District’s revenues pursuant to such agreements 14 EPH Ballot Issue 8A Without imposing any new tax or increasing any tax rate, shall Park Hospital District, doing business as Estes Park Health, be authorized to enter into one or more agreements, constituting a multiple fiscal year financial obligation, with one or more nonprofit health care providers concerning the ownership, operation, and maintenance of all or any portion of the District’s hospital and other healthcare and related facilities and assets, including the lease or other conveyance from the District of real and personal property, and to pledge all or any portion of the District’s revenues pursuant to such agreements 13 14 Page 79 4/11/2023 15 Arguments For EPH Ballot Issue 8A 1. Affiliation will provide direct and indirect access to required capital, both financial and intellectual, supporting investments and development to keep current with evolving medical technology 2. Affiliation will provide membership in a payor network resulting in better reimbursement for services provided 3. Affiliation with a significantly larger integrated healthcare services organization will provide significant opportunities for cost savings in procurement, contracts, administration, etc. that will ease financial pressures 16 Arguments Against EPH Ballot Issue 8A 1. Affiliation with a significantly larger integrated healthcare services organization will reduce local decision-making autonomy 2. Affiliation with a significantly larger integrated healthcare services organization may result in increased healthcare costs for those without insurance 3. Arguments against EPH Ballot Issue 8A expressing concern about possible job loss and possible adverse impact on local healthcare providers (Audiology, Physical Therapy, Optometry, etc.) considered unlikely 15 16 Page 80 4/11/2023 17 The Decision for the Voters Do the advantages of affiliation with a significantly larger nonprofit integrated healthcare services organization with possible reduced expenses, improved revenues, enhanced care, and the possibility of ensuring excellent healthcare services for many years to come the outweigh the disadvantages of affiliation with reduced local decision-making autonomy and possible increased costs of care for those who are uninsured? If so, then voters should select “YES” on Ballot Issue 8A and authorize EPH to enter into multi-year financial agreements. 18 The Decision for the Voters Or do the disadvantages of affiliation with reduced local decision-making autonomy and possible increased costs of care for those who are uninsured outweigh the advantages of affiliation with a significantly larger integrated healthcare services organization? If so, then voters should select “NO” on Ballot Issue 8A and NOT authorize EPH to enter into multi-year financial agreements. 17 18 Page 81 4/11/2023 19 Questions, Comments, Discussion 19 Page 82 4/10/2023 Excellent Educational Experience, Every Student, Every Day. Estes Park School District R-3 Excellent Educational Experience, Every Student, Every Day. 1886 Site of the first public schoolhouse in Estes Park (grades 1-8) 1 2 Page 83 4/10/2023 Excellent Educational Experience, Every Student, Every Day. 1906 Expanded to a new schoolhouse 1916 Built a second story to house 100 students Continued to grow and expanded across the street. Now the Estes Park municipal building and the library Excellent Educational Experience, Every Student, Every Day. 3 4 Page 84 4/10/2023 Excellent Educational Experience, Every Student, Every Day. Who do we serve? Excellent Educational Experience, Every Student, Every Day. 5 6 Page 85 4/10/2023 Excellent Educational Experience, Every Student, Every Day. Who We Are? Excellent Educational Experience, Every Student, Every Day. Excellent Educational Experiences Every Student Every Day E5 Mission:Engage all learners in authentic learning for global application. 7 8 Page 86 4/10/2023 Excellent Educational Experience, Every Student, Every Day. Excellent Educational Experience, Every Student, Every Day. Our Content What We Learn 9 10 Page 87 4/10/2023 Excellent Educational Experience, Every Student, Every Day. Our Character Who We Are Excellent Educational Experience, Every Student, Every Day. Our Practice What We Do 11 12 Page 88 4/10/2023 Excellent Educational Experience, Every Student, Every Day. Estes Park School District Strategic Planning Process: November 2017 Accredited Performance Rating Accreditation Categories Accredited with Distinction Accredited with Performance Accredited with Improvement Plan Accredited with Priority Improvement Plan Accredited with Turnaround Plan Unaccredited or Insufficient Data Excellent Educational Experience, Every Student, Every Day. 2022-23 Areas of Focus High Impact Instruction Communication and Stakeholder Engagement Attendance & Student Engagement Positive Culture & Climate Gifted Identification & Programming 13 14 Page 89 4/10/2023 Excellent Educational Experience, Every Student, Every Day. EPSD 5-year Strategic Plan -3 Objectives Excellent Educational Experience, Every Student, Every Day. Focus Area One Academic Achievement and Growth Estes Park School District students demonstrate strong foundational and enduring academic competence. 15 16 Page 90 4/10/2023 Excellent Educational Experience, Every Student, Every Day. Focus Area Two Demonstration of Global Outcomes through Real World Learning Estes Park School District students demonstrate global outcomes by learning in real world and authentic environments. Excellent Educational Experience, Every Student, Every Day. Focus Area Three Wellness All Estes Park students and staff feel safe, like they belong, and that their identity and experiences are valued in their learning community. 17 18 Page 91 4/10/2023 Excellent Educational Experience, Every Student, Every Day. Subscribe to EPSD Communication 19 Page 92 TOWN CLERK Memo To: Honorable Mayor Koenig Board of Trustees Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: April 11, 2023 RE: Resolution 37-23 New Hotel & Restaurant with Optional Premise Liquor License Application for Estes Valley Recreation and Park District; Laura Emmer dba Mother’s Café at the Hangar Restaurant, 1480 Golf Course Road, A-E, Estes Park, Colorado (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Approval of a new Hotel & Restaurant with Optional Premise liquor license located at 1480 Golf Course Road, A-E, Estes Park, Colorado. Application filed by Estes Valley Recreation and Park District; Laura Emmer dba Mother’s Café at the Hangar Restaurant. Present Situation: An application for a new concurrent Hotel & Restaurant with Optional Premise liquor license was received by the Town Clerk’s office on March 10, 2023. All necessary paperwork and fees were submitted; please see the attached Procedure for Hearing on Application – New Liquor License for additional information. The applicant is aware of the Town Board’s Training for Intervention Procedures (TIPS) requirement and has not yet confirmed completion of the training. The liquor license application has been sent to the Colorado Department of Revenue Liquor Enforcement Division (LED) for a concurrent review as requested by the applicant. This allows the LED to review the application simultaneously with the Town and expedites the issuance of the new liquor license. The applicant currently holds two licenses on the premise: Hotel and Restaurant and a separate Optional Premise liquor license. The concessionaire has changed at the golf course requiring at a minimum a transfer of the Hotel and Restaurant license. The applicant has decided to apply for a single license for the entire property with the concessionaire responsible for both the restaurant and the golf course service. With the submittal of the new license the applicant will surrender their current licenses upon issuance of the new Hotel & Restaurant with Optional Premise liquor license. Page 93 Proposal: Town Board review and consideration of the application for a new Hotel & Restaurant with Optional Premise liquor license. Advantages: Approval of the license provides the business owner with the opportunity to operate a liquor-licensed establishment in the Town of Estes Park. Disadvantages: The owner is denied a business opportunity to change the class of their liquor license. Action Recommended: Approval of the application for a new Hotel & Restaurant with Optional Premise liquor license. Finance/Resources Impact: The fee paid to the Town of Estes Park for a new Hotel & Restaurant with Optional Premise Liquor license is $1,319. The fee covers the administrative costs related to processing the application, background checks, and business licensing. In addition, the annual renewal fee payable to the Town of Estes Park for a Hotel & Restaurant with Optional Premise Liquor license is $869. Level of Public Interest: Low Sample Motion: I move that Resolution 37-23 be approved/denied for a new Hotel & Restaurant with Optional Premise liquor license for Estes Valley Recreation and Park District; Laura Emmer dba Mother’s Café at the Hangar Restaurant, 1480 Golf Course Road, A-E, Estes Park, Colorado. Attachments: 1. Procedure for Hearing 2. Resolution 37-23 3. Application Diagram, Individual History 4. Police Report Page 94 1 July 2002 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1.MAYOR. The next order of business is convening the Liquor Licensing Authority for the Town of Estes Park. The next order of business will be the public hearing on the application of Estes Valley Recreation and Park District; Laura Emmer dba Mother’s Café at the Hangar Restaurant for a new Hotel & Restaurant with Optional Premise Liquor License located at 1480 Golf Course Road, A-E, Estes Park, Colorado. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2.TOWN CLERK. Will present the application and confirm the following: The application was filed March 10, 2023. At a meeting of the Board of Trustees on March 28, 2023, the public hearing was set for 7:00 p.m. on Tuesday, April 11, 2023, 2023. The neighborhood boundaries for the purpose of this application and hearing were established to be 4.70 miles. The Town has received all necessary fees and hearing costs. The applicant is filing as an Association or Other. The property is zoned CO – Commercial Outlying which allows this type of business as a permitted use. Attachment 1 Page 95 2 The notice of hearing was published on March 31, 2023 . The premises was posted on March 30, 2023 . There is a police report with regard to the investigation of the applicant. Status of T.I.P.S. Training: X Unscheduled Scheduled * Completed There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT. The applicants will be allowed to state their case and present any evidence they wish to support the application. 4. OPPONENTS. The opponents will be given an opportunity to state their case and present any evidence in opposition to the application. The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR. Ask the Town Clerk whether any communications have been received in regard to the application and, if so, to read all communication. Indicate that all evidence presented will be accepted as part of the record. Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. Declare the public hearing closed. 6. SUGGESTED MOTION: I move that Resolution XX-23 be approved/denied for a new Hotel & Restaurant with an Optional Premise liquor license for Estes Valley Recreation and Park District; Laura Emmer dba Mother’s Café at the Hangar Restaurant, Estes Park, Colorado. Page 96 RESOLUTION 37-23 A RESOLUTION PERMITTING A NEW HOTEL & RESTAURANT WITH OPTIONAL PREMISE LIQUOR LICENSE APPLICATION FOR ESTES VALLEY RECREATION & PARK DISTRICT; LAURA EMMER DBA MOTHER’S CAFÉ AT THE HANGAR RESTAURANT WHEREAS, the Town Board of Trustees acting in their capacity as the Liquor Licensing Authority for the Town of Estes Park held a public hearing on April 11, 2023 for a New Hotel & Restaurant with Optional Premise Liquor License, filed by Estes Valley Recreation & Park District; Laura Emmer dba Mother’s Café at the Hangar Restaurant; and WHEREAS, C.R.S. § 44-3-301(2)(a) requires the licensing authority shall consider the reasonable requirements of the neighborhood, the desires of the adult inhabitants, and all other reasonable restrictions that are or may be placed upon the neighborhood by the local licensing authority; and WHEREAS, The Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The new Hotel & Restaurant with Optional Premise Liquor License filed Estes Valley Recreation & Park District; Laura Emmer dba Mother’s Café at the Hangar Restaurant be approved. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 2 Page 97 Attachment 3 Page 98 Page 99 Page 100 Page 101 Page 102 Page 103 Page 104 Page 105 Page 106 Page 107 Page 108 Page 109 Page 110 Page 111 Page 112 Page 113 Page 114 Page 115 Page 116 Attachment 4 Page 117 Page 118 TOWN CLERK Memo To: Honorable Mayor Koenig Board of Trustees Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: April 11, 2023 RE: Resolution 38-23 New Hotel & Restaurant Liquor License Application for Mountain Home Café, Inc., dba Mountain Home Cafe, 457 E Wonderview Avenue #C1, Estes Park, Colorado (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Approval of a new Hotel & Restaurant liquor license located at 457 E Wonderview Avenue #C1, Estes Park, Colorado. Application filed by Mountain Home Café, Inc., dba Mountain Home Cafe. Present Situation: An application for a new concurrent Hotel & Restaurant liquor license was received by the Town Clerk’s office on March 10, 2023. All necessary paperwork and fees were submitted; please see the attached Procedure for Hearing on Application – New Liquor License for additional information. The applicant is aware of the Town Board’s Training for Intervention Procedures (TIPS) requirement and has not yet confirmed completion of the training. The liquor license application has been sent to the Colorado Department of Revenue Liquor Enforcement Division (LED) for a concurrent review as requested by the applicant. This allows the LED to review the application simultaneously with the Town and expedites the issuance of the new liquor license. The applicant currently holds a Beer & Wine liquor license at this location. With the submittal of the new license the applicant will surrender their current license upon issuance of the new Hotel & Restaurant license. The new license will allow the applicant to have a full bar that includes beer, wine and spirits. Proposal: Town Board review and consideration of the application for a new Hotel & Restaurant liquor license. Page 119 Advantages: Approval of the license provides the business owner with the opportunity to operate a liquor-licensed establishment in the Town of Estes Park. Disadvantages: The owner is denied a business opportunity to change the class of their liquor license. Action Recommended: Approval of the application for a new Hotel & Restaurant liquor license. Finance/Resources Impact: The fee paid to the Town of Estes Park for a new Hotel & Restaurant Liquor license is $1,319. The fee covers the administrative costs related to processing the application, background checks, and business licensing. In addition, the annual renewal fee payable to the Town of Estes Park for a Hotel & Restaurant Liquor license is $869. Level of Public Interest: Low Sample Motion: I move that Resolution 38-23 be approved/denied for a new Hotel & Restaurant liquor license for Mountain Home Café, Inc., dba Mountain Home Cafe, 457 E Wonderview Avenue #C1, Estes Park, Colorado. Attachments: 1. Procedure for Hearing 2. Resolution 38-23 3. Application Diagram, Individual History 4. Police Report Page 120 1 July 2002 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1.MAYOR. The next order of business is convening the Liquor Licensing Authority for the Town of Estes Park. The next order of business will be the public hearing on the application of Mountain Home Café, Inc., dba Mountain Home Cafe for a new Hotel & Restaurant Liquor License located at 457 E Wonderview Avenue #C1, Estes Park, Colorado. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2.TOWN CLERK. Will present the application and confirm the following: The application was filed March 10, 2023. At a meeting of the Board of Trustees on March 28, 2023, the public hearing was set for 7:00 p.m. on Tuesday, April 11, 2023. The neighborhood boundaries for the purpose of this application and hearing were established to be 3.5 miles. The Town has received all necessary fees and hearing costs. The applicant is filing as a Corporation. The property is zoned CO – Commercial Outlying which allows this type of business as a permitted use. Attachment 1 Page 121 2 The notice of hearing was published on March 31, 2023 . The premises was posted on March 31, 2023 . There is a police report with regard to the investigation of the applicant. Status of T.I.P.S. Training: X Unscheduled Scheduled * Completed There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT. The applicants will be allowed to state their case and present any evidence they wish to support the application. 4. OPPONENTS. The opponents will be given an opportunity to state their case and present any evidence in opposition to the application. The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR. Ask the Town Clerk whether any communications have been received in regard to the application and, if so, to read all communication. Indicate that all evidence presented will be accepted as part of the record. Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. Declare the public hearing closed. 6. SUGGESTED MOTION: I move that Resolution XX-23 be approved/denied for a new Hotel & Restaurant liquor license for Mountain Home Café, Inc., dba Mountain Home Cafe, 457 E Wonderview Avenue #C1, Estes Park, Colorado. Page 122 RESOLUTION 38-23 A RESOLUTION PERMITTING A NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FOR MOUNTAIN HOME CAFE INC., DBA MOUNTAIN HOME CAFE, 457 E. WONDERVIEW AVENUE, SUITE C-1, ESTES PARK, COLORADO WHEREAS, the Town Board of Trustees acting in their capacity as the Liquor Licensing Authority for the Town of Estes Park held a public hearing on April 11, 2023 for a New Hotel & Restaurant Liquor License, filed by Mountain Home Cafe Inc., dba Mountain Home Cafe; and WHEREAS, C.R.S. § 44-3-301(2)(a) requires the licensing authority shall consider the reasonable requirements of the neighborhood, the desires of the adult inhabitants, and all other reasonable restrictions that are or may be placed upon the neighborhood by the local licensing authority; and WHEREAS, The Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The new Hotel & Restaurant Liquor License, filed Mountain Home Cafe Inc., dba Mountain Home Cafe, Estes Park, Colorado be approved. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 2 Page 123 Attachment 3 Page 124 Page 125 Page 126 Page 127 Page 128 Page 129 Page 130 Page 131 Page 132 Page 133 Page 134 Page 135 Attachment 4 Page 136 To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson Date: April 11, 2023 RE: Resolution 39-23 Transfer of Ownership from Della Terra LLC dba Della Terra Mountain Chateau to Black Canyon Catering Inc. dba Della Terra Mountain Chateau, 3501 Fall River Road, Hotel & Restaurant Liquor License PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Transfer an existing liquor license located at 3501 Fall River Road to the applicant, Black Canyon Catering Inc. dba Della Terra Mountain Chateau. Present Situation: A Hotel & Restaurant license is currently held at the location referenced above by Della Terra LLC dba Della Terra Mountain Chateau. The applicant is requesting a transfer of the license and submitted a complete application to the Town Clerk’s office on January 20, 2023, and a temporary permit was issued January 20, 2023. The temporary permit authorizes the transferee to continue the sale of alcohol as permitted under the current license while the application to transfer ownership of the license is pending. The applicant submitted all necessary paperwork and fees and is aware of the TIPS training requirement. Proposal: The Town Board to review and consider the application to transfer the existing license to Black Canyon Catering Inc. dba Della Terra Mountain Chateau. Advantages: The transfer of the license provides the business owner with the opportunity to continue operating an existing, liquor-licensed establishment without an interruption of service to its clientele. Disadvantages: TOWN CLERK’S OFFICE Memo Page 137 The business owner is denied the opportunity to continue operating an existing liquor- licensed business during the licensing process. Action Recommended: Approval to transfer the existing Hotel & Restaurant liquor license to Black Canyon Catering Inc. dba Della Terra Mountain Chateau. Budget: The fee paid to the Town of Estes Park for a Hotel & Restaurant liquor license transfer is $1319. The fee covers the administrative costs related to processing the application, background checks, and business licensing. In addition, the renewal fee payable to the Town for a Hotel & Restaurant liquor license is $869 per year. Level of Public Interest: Low Sample Motion: I move to approve/deny Resolution 39-23 for the transfer of Hotel & Restaurant liquor license filed by Black Canyon Catering Inc. dba Della Terra Mountain Chateau. Attachments 1. Procedures for Transfer 2. Resolution 39-23 3. Application, Diagram, Individual History 4. Police Report Page 138 January 2023 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE MAYOR. The next order of business is convening the Liquor Licensing Authority for the Town of Estes Park. A public hearing on the application to transfer a Hotel & Restaurant liquor license held by Della Terra LLC dba Della Terra Mountain Chateau to Black Canyon Catering Inc. dba Della Terra Mountain Chateau, 3501 Fall River Road, Estes Park, Colorado. TOWN CLERK. Will present the application to transfer a Hotel & Restaurant license to Della Terra LLC dba Della Terra Mountain Chateau to Black Canyon Catering Inc. dba Della Terra Mountain Chateau and confirm the following: The application was filed January 20, 2023 . The Town has received all necessary fees and hearing costs. The applicant is filing as a Inc. . There is a police report with regard to the investigation of the applicants. Status of T.I.P.S. Training: Unscheduled Completed X Pending Confirmation MAYOR. Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. Declare the public hearing closed. MOTION: I move that Resolution XX-23 be approved/denied to transfer a Hotel & Restaurant license held by Della Terra LLC dba Della Terra Mountain Chateau to Black Canyon Catering Inc. dba Della Terra Mountain Chateau located at 3501 Fall River Road, Estes Park, Colorado. CLOSING: I declare the Liquor Licensing Authority for the Town of Estes Park is adjourned and I now reconvene the regular Town Board meeting. Attachment 1 Page 139 Page 140 RESOLUTION 39-23 APPROVING A TRANSFER OF A HOTEL & RESTAURANT LIQUOR LICENSE FROM DELLA TERRA LLC DBA DELLA TERRA MOUNTAIN CHATEAU TO BLACK CANYON CATERING INC. DBA DELLA TERRA MOUNTAIN CHATEAU, 3501 FALL RIVER ROAD, ESTES PARK, CO 80517 WHEREAS, the Town Board of Trustees acting in their capacity as the Liquor Licensing Authority for the Town of Estes Park held a public hearing on April 11, 2023 for a Transfer of a Hotel & Restaurant Liquor License, filed by Black Canyon Catering Inc. dba Della Terra Mountain Chateau, 3501 Fall River Road, Estes Park, Colorado; and WHEREAS, C.R.S. § 44-3-303 and § 44-3-307 and Regulation 304 requires the licensing authority shall consider the requirements outlined in said sections for a transfer application; and WHEREAS, the Board of Trustees finds application meets the requirements outlined in the aforementioned section of the statutes and liquor regulations for the granting of this transfer of a liquor license. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves the application for a Transfer of a Hotel & Restaurant Liquor License, filed by Black Canyon Catering Inc. dba Della Terra Mountain Chateau, 3501 Fall River Road, Estes Park, Colorado, 3501 Fall River Road, Estes Park, Colorado. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 2 Page 141 Attachment 3 Page 142 Page 143 Page 144 Page 145 Page 146 Page 147 Page 148 Page 149 Page 150 Page 151 Page 152 Page 153 Page 154 Page 155 Page 156 Page 157 Page 158 Page 159 Page 160 Attachment 4 Page 161 Page 162 To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson Date: April 11, 2023 RE: Resolution 40-23 Transfer of Ownership from Della Terra LLC dba Della Terra Events to Black Canyon Catering Inc. dba Della Terra Events, 3501 Fall River Road, Lodging & Entertainment Liquor License PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Transfer an existing liquor license located at 3501 Fall River Road to the applicant, Black Canyon Catering Inc. dba Della Terra Events. Present Situation: A Lodging & Entertainment license is currently held at the location referenced above by Della Terra LLC dba Della Terra Events. The applicant is requesting a transfer of the license and submitted a complete application to the Town Clerk’s office on January 20, 2023, and a temporary permit was issued January 20, 2023. The temporary permit authorizes the transferee to continue the sale of alcohol as permitted under the current license while the application to transfer ownership of the license is pending. The applicant submitted all necessary paperwork and fees and is aware of the TIPS training requirement. Proposal: The Town Board to review and consider the application to transfer the existing license to Black Canyon Catering Inc. dba Della Terra Events. Advantages: The transfer of the license provides the business owner with the opportunity to continue operating an existing, liquor-licensed establishment without an interruption of service to its clientele. Disadvantages: The business owner is denied the opportunity to continue operating an existing liquor- licensed business during the licensing process. TOWN CLERK’S OFFICE Memo Page 163 Action Recommended: Approval to transfer the existing Lodging & Entertainment liquor license to Black Canyon Catering Inc. dba Della Terra Events. Budget: The fee paid to the Town of Estes Park for a Lodging & Entertainment liquor license transfer is $1319. The fee covers the administrative costs related to processing the application, background checks, and business licensing. In addition, the renewal fee payable to the Town for a Lodging & Entertainment liquor license is $869 per year. Level of Public Interest: Low Sample Motion: I move to approve/deny Resolution 40-23 for the transfer of Lodging & Entertainment liquor license filed by Black Canyon Catering Inc. dba Della Terra Events. Attachments 1. Procedures for Transfer 2. Resolution 40-23 3. Application, Diagram, Individual History 4. Police Report Page 164 January 2023 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE MAYOR. The next order of business is convening the Liquor Licensing Authority for the Town of Estes Park. A public hearing on the application to transfer a Lodging & Entertainment liquor license held by Della Terra LLC dba Della Terra Events to Black Canyon Catering Inc. dba Della Terra Events, 3501 Fall River Road, Estes Park, Colorado. TOWN CLERK. Will present the application to transfer a Lodging & Entertainment liquor license to Della Terra LLC dba Della Terra Events to Black Canyon Catering Inc. dba Della Terra Events and confirm the following: The application was filed January 20, 2023 . The Town has received all necessary fees and hearing costs. The applicant is filing as a Inc. . There is a police report with regard to the investigation of the applicants. Status of T.I.P.S. Training: Unscheduled Completed X Pending Confirmation MAYOR. Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. Declare the public hearing closed. MOTION: I move that Resolution XX-23 be approved/denied to transfer a Lodging & Entertainment liquor license held by Della Terra LLC dba Della Terra Events to Black Canyon Catering Inc. dba Della Terra Events located at 3501 Fall River Road, Estes Park, Colorado. CLOSING: I declare the Liquor Licensing Authority for the Town of Estes Park is adjourned and I now reconvene the regular Town Board meeting. Attachment 1 Page 165 Page 166 RESOLUTION 40-23 APPROVING A TRANSFER OF A LODGING & ENTERTAINMENT LIQUOR LICENSE FROM DELLA TERRA LLC DBA DELLA TERRA EVENTS TO BLACK CANYON CATERING INC. DBA DELLA TERRA EVENTS, 3501 FALL RIVER ROAD, ESTES PARK, CO 80517 WHEREAS, the Town Board of Trustees acting in their capacity as the Liquor Licensing Authority for the Town of Estes Park held a public hearing on April 11, 2023 for a Transfer of a Lodging & Entertainment Liquor License, filed by Black Canyon Catering Inc. dba Della Terra Events, 3501 Fall River Road, Estes Park, Colorado; and WHEREAS, C.R.S. § 44-3-303 and § 44-3-307 and Regulation 304 requires the licensing authority shall consider the requirements outlined in said sections for a transfer application; and WHEREAS, the Board of Trustees finds application meets the requirements outlined in the aforementioned section of the statutes and liquor regulations for the granting of this transfer of a liquor license. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves the application for a Transfer of a Lodging & Entertainment Liquor License, filed by Black Canyon Catering Inc. dba Della Terra Events, 3501 Fall River Road, Estes Park, Colorado. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 2 Page 167 Attachment 3 Page 168 Page 169 Page 170 Page 171 Page 172 Page 173 Page 174 Page 175 Page 176 Page 177 Page 178 Page 179 Page 180 Page 181 Page 182 Page 183 Page 184 Page 185 Attachment 4 Page 186 FINANCE DEPT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Finance Director Date: April 11, 2023 RE: Resolution 41-23 Supplemental Budget Appropriations #3 to the 2023 Budget (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To appropriate for the new Workforce Housing / Childcare Lodging Tax Fund for the lodging tax increase approved Fall 2022, appropriate for grants received on the US 36 / Community Dr roundabout project, and a few other items. Present Situation: Each year, as the budget is being developed for the next fiscal year, estimates must be made of the expected cost of Town operations. These estimates are months in advance, some over 6 months prior to the start of the budgeted year. Then as the new year starts and operations and projects get underway, estimates of the funding needed become clearer and more accurate. In some instances, due to various reasons, many out of the Town’s control, costs have increased requiring that additional funding be appropriated from available sources to continue that program, project or acquisition. In a few other instances, new funding sources may be developed or identified, or new priority projects identified, necessitating budgeting for a new fund, program or project. To manage these changes, the Town periodically prepares budget amendments as needed. During the budget amendment process, the Town Board can evaluate the changes proposed by staff and decide if the program, project or acquisition should continue at the proposed cost through approval of a budget amendment. Proposal: The following explains the most significant proposed changes by Fund. Additional items may be described in the “Schedule of Budgeted Appropriation Changes” which is included as part of Attachment B. Page 187 General Fund: Increase of $410,291 The General Fund increase consists of two items. First, the Parking Services Fund transferred $190,000 to the General Fund to help pay for transit operations, including a $10,000 match for the Bustang service and $180,000 increase to expand contracted bus services. The General Fund appropriations also includes a transfer to the Community Reinvestment Fund to cover projects identified below. Community Reinvestment Fund: Increase of $1,480,291 The Community Reinvestment Fund (CRF) increase is primarily due to an increase of $1,440,000 for the US 36 / Community Drive roundabout. $1,260,000 is paid for by additional grant funds while the remaining $180,000 is paid for by Town matching funds from the General Fund. Any unused funding is expected to roll into the capital reserves in the CRF. The second change is a $40,291 increase in the Event Center Public Wireless network. The original appropriation was based on the hardware costs but there were some unexpected additional costs for electrical work and fiber installation. Parking Services Fund: Increase of $380,000 Based upon discussions with the Town Board at the Feb 14th meeting, $190,000 has been budgeted to begin designs on a Big Horn Parking structure and another $190,000 to be transferred to the General Fund for transit services. Workforce Housing / Childcare Lodging Tax Fund: Increase $5,375,000 Last Fall, the voters approved an increase in the lodging tax with the increase dedicated for workforce housing and childcare programs in the Estes Valley. The election was held after the 2023 budget was nearly completed so it had not been included in the original budget. The first-year estimate of the lodging tax revenues is $5,375,000, with 88% currently allocated to workforce housing and 12% allocated to childcare programs. This allocation is fully expected to change as the efforts and expected usage of the funding becomes clearer over the next few months. One of the first big steps is to hire a new full-time Workforce Housing and Childcare Manager position budgeted at $97,069 plus benefits which is included within this budget amendment. Once the manager is hired, the various programs and efforts will be firmed up and the budget reallocated as needed. This funding source is restricted so funds cannot be diverted to other purposes. Any money not spent during each year will fall to the fund balance and stay within the special revenue fund for use on future efforts. Power and Communication Fund: Increase of $16,434 This change is to increase funding for the replacement of two work trucks. Due to supply chain and vehicle production issues, costs for all vehicles have gone up dramatically, if the vehicle is available at all. The two vehicles finally became available in Nov 2022, but the budget had been based upon the expected costs of vehicles as the 2022 budget was developed in 2021. The two 2023 model vehicles were priced higher than the amounts budgeted, requiring additional funding to complete the purchase when the units arrive in 2023. Page 188 Water Fund: Increase of $46,752 This change is very similar to the increase for the Power and Communication Fund, providing additional appropriations for the replacement of three work trucks. Due to similar reasons as discussed above, additional funding is needed to complete the purchase of the vehicles when they are delivered in 2023. Vehicle Replacement Fund: Increase of $38,240 Similar to the above utility fund increases, this increase is to provide additional appropriations for the replacement of three vehicles, one for Parks and two for Streets. Advantages: The Town will be able to operate in compliance with statutory requirements regarding municipal budget law. Disadvantages: None identified. Action Recommended: Staff recommends approval of the 2023 supplemental budget appropriation #3 resolution as mentioned above. Finance/Resource Impact: The General Fund reserve after these amendments is projected at 33.6% of 2023 operating expenditures. Level of Public Interest Public interest in the proposed usage of the new lodging tax may be moderate but the proposed budget is very high level and does not get into the specifics. A more detailed discussion of the proposed usage of these funds will be held in the future. Sample Motion: I move for the approval/denial of Resolution 41-23 appropriating additional sums of money for the Town of Estes Park for the budget year ended December 31, 2023. Attachments: 1. Resolution 41-23 Supplemental Budget Appropriations #3 to the 2023 Budget. 2. Recaps of Proposed Budget Adjustments and Supporting Documents Page 189 RESOLUTION 41-23 SUPPLEMENTAL BUDGET APPROPRIATIONS #3 TO THE 2023 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2023 annual budget in accordance with the Local Government Budget Law on November 8th, 2022; and WHEREAS, certain projects and expenditures have additional funding needs which were identified after adoption of the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations for 2023 be increased by $7,747,008 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 30,273,893 410,291 30,684,184 204 Community Reinvestment Fund 10,505,385 1,480,291 11,985,676 211 Conservation Trust Fund 83,000 0 83,000 220 Larimer County Open Space Fund 1,973,976 0 1,973,976 236 Emergency Response System Fund 65,245 0 65,245 238 Community Center Fund 1,181,301 0 1,181,301 244 Trails Fund 6,131,006 0 6,131,006 256 Parking Services Fund 811,215 380,000 1,191,215 260 Street Fund 6,913,725 0 6,913,725 270 Workforce Housing / Childcare Lodging Tax 0 5,375,000 5,375,000 502 Power and Communications Fund 31,410,147 16,434 31,426,581 503 Water Fund 38,764,769 46,752 38,811,521 505 Workforce Housing Fund 500,000 0 500,000 606 Medical Insurance Fund 3,573,042 0 3,573,042 612 Fleet Maintenance Fund 1,575,166 0 1,575,166 625 Information Technology Fund 1,283,323 0 1,283,323 635 Vehicle Replacement Fund 421,813 38,240 460,053 645 Risk Management Fund 426,450 0 426,450 Total All Funds 135,893,456 7,747,008 143,640,464 DATED this ______ day of _____________, 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 Page 190 TOWN OF ESTES PARK SCHEDULE OF BUDGETED APPROPRIATION CHANGES ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund Public Works Parking & Transit Increase transit operations as discussed at the 2-14-23 Town Board meeting, funded by a transfer from the Parking Services Fund.One Time 180,000 - 180,000 101 General Fund Public Works Parking & Transit Allocate part of the transfer from the Parking Services Fund towards the Town match for 2023 Bustang service to Estes Park.One Time 10,000 - 10,000 101 General Fund Transfers Out NA Transfers out to the Community Reinvestment Fund (CRF) to cover costs of the project amendments. Any unused funding at year eand will revert to the capital reserves in the CRF.One Time 220,291 220,291 Total General Fund 190,000 220,291 410,291 204 Community Reinvestment Fund Public Works Streets Increase appropriations for the Community Drive Roundabout paid for by an increase in Federal funding of $710,000 and State funding of $550,000 One Time 1,260,000 - 1,260,000 204 Community Reinvestment Fund Public Works Streets Increase appropriations for the Community Drive Roundabout to cover additional costs to relocate power lines and landscaping installed by Town staff. This additional funding will come out of the Community Reinvestment Fund (CRF) capital reserves as previously discussed. If project contingencies are not needed, any excess funding will return to the CRF capital reserves for future projects.One Time 180,000 - 180,000 204 Community Reinvestment Fund Events & IT NA Increase funding for the Event Center Wireless network running through Trailblazer. This funding will cover electrician work and P&C fiber installation costs. The original budget had been based on hardware costs only.One Time 40,291 - 40,291 Total Community Reinvestment Fund 1,480,291 - 1,480,291 256 Parking Services Fund Public Works Parking & Transit Appropriate funding to develop designs for a new parking structure for the Big Horn lot. This funding is only for design of the Big Horn Parking Structure. Once designs are complete and construction estimates are developed, construction is expected to be budgeted in future years as discussed at the Feb 14th Town Board meeting.One Time 190,000 190,000 256 Parking Services Fund Public Works Parking & Transit Appropriate for a transfer to the General Fund to help pay for transit operations as discussed Feb 14th. One Time 190,000 190,000 Total Parking Services Fund 380,000 - 380,000 270 Workforce Housing / Childcare Lodging Tax Fund Housing / Childcare Dept Housing Appropriate new lodging tax proceeds to workforce housing assistance. For initial budgeting purposes, an initial allocation of 88% was used for workforce housing per the funding plan already approved by the Town Board. This includes hiring 1 new Full Time Workforce Housing and Childcare Manager position at $97,069 plus benefits, split in a similar fashion. Once the program is staffed and details for usage of the funding is firmed up, future reallocations between Workforce Housing and Childcare is anticipated.ongoing - 4,750,000 4,750,000 Attachment 2 Page 191 TOWN OF ESTES PARK SCHEDULE OF BUDGETED APPROPRIATION CHANGES ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 270 Workforce Housing / Childcare Lodging Tax Fund Housing / Childcare Dept Childcare Appropriate new lodging tax proceeds to childcare assistance. For initial budgeting purposes, an initial allocation of 12% was used for childcare per the funding plan already approved by the Town Board. This includes hiring 1 new Full Time Workforce Housing and Childcare Manager position at $97,069 plus benefits, split in a similar fashion. Once the program is staffed and details for usage of the funding is firmed up, future reallocations between Workforce Housing and Childcare is anticipated.ongoing - 625,000 625,000 Total Workforce Housing / Childcare Lodging Tax Fund - 5,375,000 5,375,000 502 Power and Communication Fund Utilities Power Increase appropriations for replacement of two vehicles. Due to supply chain and vehicle production issues, costs for all vehicles have gone up dramatically, if the vehicle is available at all. These vehicles were ordered in Nov 2022 and the budget was based upon the prices at that time. When the 2022 manufacturing run was completed and no more units were available, the manufacturer cancelled the remaining 2022 orders and replaced them with orders for the 2023 models which were priced higher. This appropriation covers the increased costs for the new models.One Time 16,434 - 16,434 Total Power and Communication Fund 16,434 - 16,434 503 Water Fund Utilities Water Increase appropriations for replacement of three vehicles. Due to supply chain and vehicle production issues, costs for all vehicles have gone up dramatically, if the vehicle is available at all. These vehicles were ordered in 2021 and 2022 and the budget was based upon the prices at that time. When the 2022 manufacturing run was completed and no more units were available, the manufacturer cancelled the remaining 2022 orders and replaced them with orders for the 2023 models which were priced higher. This appropriation covers the increased costs for the new models.One Time 46,752 - 46,752 Total Water Fund 46,752 - 46,752 635 Vehicle Replacement Fund Public Works Parks & Streets Increase appropriations for replacement of three vehicles. Due to supply chain and vehicle production issues, costs for all vehicles have gone up dramatically, if the vehicle is available at all. These vehicles were ordered in 2021 and 2022 and the budget was based upon the prices at that time. When the 2022 manufacturing run was completed and no more units were available, the manufacturer cancelled the remaining 2022 orders and replaced them with orders for the 2023 models which were priced higher. This appropriation covers the increased costs for the new models.One Time 38,240 - 38,240 Total Vehicle Replacement Fund 38,240 - 38,240 Total Expenditure Appropriation Changes 2,151,717 5,595,291 7,747,008 Page 192 101 204 211 220 236 238 244 256 260 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER TRAILS PARKING SERVICES STREET WORKFORCE HOUSING / CHILDCARE LODGING TAX Revenues $25,266,742 $8,194,753 $34,100 $924,226 $118,130 $1,181,301 $4,471,357 $838,875 $3,874,627 $5,375,000 Expenses 30,684,184 11,985,676 83,000 1,973,976 65,245 1,181,301 6,131,006 1,191,215 6,913,725 5,375,000 Net (5,417,442)(3,790,923)(48,900)(1,049,750)52,885 0 (1,659,649)(352,340)(3,039,098)0 Estimated Beginning Fund Balance, 1/1/23 14,205,752 5,262,426 97,873 1,408,926 218,672 11 1,663,502 426,803 4,080,213 0 Add Back Reserves included in Budgeted Expenses 1,013,000 819,900 0 0 0 0 0 0 0 0 Estimated Ending Fund Balance, 12/31/23 $9,801,310 $2,291,403 $48,973 $359,176 $271,557 $11 $3,853 $74,463 $1,041,115 $0 502 503 505 606 612 625 635 645 POWER AND COMMUNICATIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Revenues $25,262,361 $31,634,532 $738,090 $3,573,042 $1,384,484 $937,753 $675,677 $426,450 $114,911,500 Expenses 31,426,581 38,811,521 500,000 3,573,042 1,575,166 1,283,323 460,053 426,450 143,640,464 Net (6,164,220)(7,176,989)238,090 0 (190,682)(345,570)215,624 0 (28,728,964) Estimated Beginning Fund Balance, 1/1/23 15,369,059 13,045,459 0 1,918,091 702,077 783,438 1,537,913 54,598 60,774,813 Add Back Reserves included in Budgeted Expenses 509,504 121,306 0 0 0 0 0 0 2,463,710 Estimated Ending Fund Balance, 12/31/23 $9,714,343 $5,989,776 $238,090 $1,918,091 $511,395 $437,868 $1,753,537 $54,598 $34,509,559 TOWN OF ESTES PARK 2023 BUDGET RECAP OF AMENDED BUDGET ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. 4/6/2023 11:23 AM BA#3 -A- Lodging Tax-Comm Dr.xlsb Page 193 101 204 211 220 236 238 244 256 260 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER TRAILS PARKING SERVICES STREET WORKFORCE HOUSING / CHILDCARE LODGING TAX Estimated Ending Fund Balance, 12/31/23 9,801,310 2,291,403 48,973 359,176 271,557 11 3,853 74,463 1,041,115 0 Budgeted Reserves *** Pkg Garage Maint Reserve 49,000 - - - - - - - - - Childcare Reserve 100,000 - - - - - - - - - Workforce Housing Reserve 882,186 - - - - - - - - - Facility and Employee Housing Reserve 500,000 - - - - - - - - - Capital Reserve - 2,019,900 - - - - - - - - Lodging Tax Reserve - - - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations 126,361 - - - - - - - - - Equipment Reserve - - - - - - - - - - Policy 660 Fund Balance Reserves 6,551,180 - - - - - - - - - Total Reserved Fund Balance 8,208,727 2,019,900 - - - - - - - - Unreserved Budgetary Fund Balance $1,592,583 $271,503 $48,973 $359,176 $271,557 $11 $3,853 $74,463 $1,041,115 $0 502 503 505 606 612 625 635 645 POWER AND COMMUNICATIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Estimated Ending Fund Balance, 12/31/23 9,714,343 5,989,776 238,090 1,918,091 511,395 437,868 1,753,537 54,598 34,509,559 Budgeted Reserves *** Pkg Garage Maint Reserve - - - - - - - - 49,000 Childcare Reserve - - - - - - - - 100,000 Workforce Housing Reserve - - - - - - - - 882,186 Facility and Employee Housing Reserve - - - - - - - - 500,000 Capital Reserve - - - - - - - - 2,019,900 Lodging Tax Reserve - - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - - 126,361 Equipment Reserve 2,488,863 689,285 - - - - 1,753,537 - 4,931,685 Policy 660 Fund Balance Reserves 4,841,534 1,500,074 - 1,428,255 157,517 200,000 - - 14,678,559 Total Reserved Fund Balance 7,330,397 2,189,359 - 1,428,255 157,517 200,000 1,753,537 - 23,287,691 Unreserved Budgetary Fund Balance 2,383,947 3,800,417 $238,090 489,836 353,878 237,868 - 54,598 11,221,867 *** These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these appropriations are budget management accounts and are merely changes to reserved fund balances. TOWN OF ESTES PARK 2023 BUDGET RECAP OF AMENDED BUDGETED RESERVES ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 194 #204 COMMUNITY REINVESTMENT FUND #270 WORKFORCE HOUSING / CHILDCARE LODGING TAX FUND #502 POWER & COMMUN- ICATIONS FUND #503 WATER FUND #505 WORKFORCE HOUSING LINKAGE FEE FUND #635 VEHICLE REPLACEMENT RESERVE Description Account # (if applicable) Project (if applicable) Facility and Employee Housing Reserve Parking Garage Maint Reserve Childcare Reserve Workforce Housing Reserve Capital Reserve Lodging Tax Reserve Equipment Reserve Equipment Reserve STR Linkage Reserve Equipment Reserve Estimated Balance 12-31-2022 - 36,000.00 - 85,000.00 1,700,000.00 - 1,987,576.00 614,731.00 1,537,913.00 Add back 2022 appropriations not used Workforce Housing Assistance 101-1945-419.29-80 397,186.00 P&C Equipment Reserves 502-7001-580.33-98 397,053.00 Water Equipment Reserves 503-7000-580.34-42 171,975.00 Adjusted Estimated Balance 12-31-2022 - 36,000.00 - 482,186.00 1,700,000.00 - 2,384,629.00 786,706.00 - 1,537,913.00 2023 Budgeted Additions 101-1700-417.37-96 500,000.00 101-1700-417.37-99 13,000.00 101-1900-419.37-97 100,000.00 101-1945-419.37-98 400,000.00 204-5400-544.37-95 1,000,000.00 270-0000-316.10-00 5,375,000.00 502-6501-560.25-44 509,504.00 503-6300-540.25-44 121,306.00 505-0000-322.45-00 738,090.00 635-0000-341.25-44 675,677.00 2023 Budgeted Use of Reserves Community Drive Roundabout 204-5400-544.35-51 COMMDR (180,100.00) Loop Project Funding Shortfall Contribution 204-5400-544.36-60 FLAP (500,000.00) Workforce Housing 270-1945-419.xx-xx (4,750,000.00) Childcare 270-1948-419.xx-xx (625,000.00) Other Equipment 502-7001-580.33-98 933104 (130,000.00) Other Equipment 502-7001-580.33-98 93313C (36,344.00) Other Equipment 502-7001-580.33-98 93328B (39,666.00) Other Equipment 502-7001-580.33-98 93338B (83,217.00) Other Equipment 502-7001-580.33-98 93319C (45,000.00) Other Equipment 502-7001-580.33-98 93335A (11,043.00) Trucks 502-7001-580.34-42 93317B (60,000.00) Equipment Replacement 503-7000-580.34-42 9037B (86,746.00) Equipment Replacement 503-7000-580.34-42 90310B (18,504.00) Equipment Replacement 503-7000-580.34-42 9035B (36,500.00) Equipment Replacement 503-7000-580.34-42 9036B (76,977.00) Non-specific Workforce Housing Assistance 505-1946-419.29-80 (500,000.00) Equipment Purchases 635-7000-435.34-42 Various (326,135.00) Equipment Purchases 635-7000-435.34-44 Various (133,918.00) Projected Ending Reserve Balance 12-31-2023 500,000.00 49,000.00 100,000.00 882,186.00 2,019,900.00 - 2,488,863.00 689,285.00 238,090.00 1,753,537.00 #101 GENERAL FUND TOWN OF ESTES PARK RESERVE ACCOUNT BUDGETED ACTIVITY BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. ALL FUNDS Page 195 Special Revenu General Conservation Open Emergency Community Fund Trust Space Response Center Trails 101 211 220 236 238 244 REVENUE Operating revenues Taxes 20,349,676$ -$ -$ 118,130$ 1,181,301$ 590,651$ Licenses and permits 887,900 - - - - - Intergovernmental 556,150 34,000 923,226 - - 3,878,706 Charges for services 689,135 - - - - - Fines and forfeitures 32,000 - - - - - Rental income 310,178 - - - - - Investment income 75,000 100 1,000 - - 2,000 Donations 30,000 - - - - - Miscellaneous 649,894 - - - - - Total Operating Revenues 23,579,933 34,100 924,226 118,130 1,181,301 4,471,357 Other sources Transfers-In from other funds 1,686,809 - - - - - Sale of assets - - - - - - Financing proceeds - - - - - - TOTAL REVENUES 25,266,742 34,100 924,226 118,130 1,181,301 4,471,357 EXPENDITURES Operating expenditures Source of supply - - - - - - Personnel 13,237,801 - 37,574 - - 131,549 Operations & maintenance 11,454,928 24,000 58,280 16,700 1,181,301 - Total Operating Expenditures 24,692,729 24,000 95,854 16,700 1,181,301 131,549 Other uses Debt service - - - 48,545 - - Capital 1,186,694 59,000 1,878,122 - - 5,999,457 Transfers-out to other funds 4,804,761 - - - - - Contingency - - - - - - TOTAL EXPENDITURES 30,684,184 83,000 1,973,976 65,245 1,181,301 6,131,006 NET SOURCE (USE) OF FUNDS (5,417,442) (48,900) (1,049,750) 52,885 - (1,659,649) FUND BALANCES, Beginning 14,205,752 97,873 1,408,926 218,672 11 1,663,502 Reserve increases included in exp. above 1,013,000 - - - - - FUND BALANCES, End of Year 9,801,310 48,973 359,176 271,557 11 3,853 TOWN OF ESTES PARK 2023 BUDGET FINANCIAL OVERVIEW - AMENDED BUDGET Special Revenue Funds ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 196 Capital Projects ue Funds (Cont)Fund Parking Workforce Housing / Childcare Community Information Vehicle Risk Services Streets Lodging Tax Reinvestment Medical Fleet Technology Replacement Management 256 260 270 204 606 612 625 635 645 -$ 2,835,123$ 5,375,000$ -$ -$ -$ -$ -$ -$ 24,000 - - - - - - - - - 1,029,504 - 2,744,116 - 534,184 - - - 775,125 - - - 250,000 848,300 937,753 675,677 426,450 39,000 - - - - - - - - - - - - - - - - - - 10,000 - - 10,000 2,000 - - - - - - 327,500 - - - - - 750 - - 5,000 3,313,042 - - - - 838,875 3,874,627 5,375,000 3,076,616 3,573,042 1,384,484 937,753 675,677 426,450 - - - 4,804,761 - - - - - - - - - - - - - - - - - 313,376 - - - - - 838,875 3,874,627 5,375,000 8,194,753 3,573,042 1,384,484 937,753 675,677 426,450 - - - - - - - - - 240,440 201,749 149,174 - - 740,002 720,305 - - 570,775 563,845 5,225,826 545,726 3,573,042 115,129 364,460 - 426,450 811,215 765,594 5,375,000 545,726 3,573,042 855,131 1,084,765 - 426,450 - - - 966,265 - - - - - 190,000 6,148,131 - 10,473,685 - 720,035 198,558 460,053 - 190,000 - - - - - - - - - - - - - - - - - 1,191,215 6,913,725 5,375,000 11,985,676 3,573,042 1,575,166 1,283,323 460,053 426,450 (352,340) (3,039,098) - (3,790,923) - (190,682) (345,570) 215,624 - 426,803 4,080,213 - 5,262,426 1,918,091 702,077 783,438 1,537,913 54,598 - - - 819,900 - - - - - 74,463 1,041,115 - 2,291,403 1,918,091 511,395 437,868 1,753,537 54,598 TOWN OF ESTES PARK 2023 BUDGET FINANCIAL OVERVIEW - AMENDED BUDGET Internal Service Funds ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 197 Power & Workforce Housing Linkage % of Communication Water Impact Fee Total 502 503 505 Total REVENUE Operating revenues Taxes -$ -$ -$ 30,449,881$ 31.74% Licenses and permits - - 738,090 1,649,990 1.72% Intergovernmental 3,591,361 12,979,000 - 26,270,247 27.38% Charges for services 21,477,400 6,472,532 - 32,552,372 33.93% Fines and forfeitures - - - 71,000 0.07% Rental income 12,600 - - 322,778 0.34% Investment income 85,000 15,000 - 200,100 0.21% Donations - - - 357,500 0.37% Miscellaneous 96,000 - - 4,064,686 4.24% Total Operating Revenues 25,262,361 19,466,532 738,090 95,938,554 100.00% Other sources Transfers-In from other funds - - - 6,491,570 Sale of assets - - - - Financing proceeds - 12,168,000 - 12,481,376 TOTAL REVENUES 25,262,361 31,634,532 738,090 114,911,500 EXPENDITURES Operating expenditures Source of supply 8,168,860 125,000 - 8,293,860 12.67% Personnel 5,946,377 3,303,214 - 24,708,185 37.75% Operations & maintenance 5,250,897 2,572,082 500,000 32,443,441 49.57% Total Operating Expenditures 19,366,134 6,000,296 500,000 65,445,486 100.00% Other uses Debt service 2,627,745 526,944 - 4,169,499 Capital 8,077,768 32,142,406 - 67,533,909 Transfers-out to other funds 1,354,934 141,875 - 6,491,570 Contingency - - - - TOTAL EXPENDITURES 31,426,581 38,811,521 500,000 143,640,464 NET SOURCE (USE) OF FUNDS (6,164,220) (7,176,989) 238,090 (28,728,964) FUND BALANCES, Beginning 15,369,059 13,045,459 - 60,774,813 509,504 121,306 - 2,463,710 FUND BALANCES, End of Year 9,714,343 5,989,776 238,090 34,509,559 TOWN OF ESTES PARK 2023 BUDGET FINANCIAL OVERVIEW - AMENDED BUDGET ALL FUNDS Enterprise Funds BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 198 Fund/Dept Fund Name 2023 Adopted Budget Amendment 2023 Amended Budget 101 GENERAL FUND 25,076,742 190,000 25,266,742 204 COMMUNITY REINVESTMENT 6,714,462 1,480,291 8,194,753 211 CONSERVATION TRUST 34,100 - 34,100 220 LARIMER COUNTY OPEN SPACE 924,226 - 924,226 236 EMERGENCY RESPONSE 118,130 - 118,130 238 COMMUNITY CENTER 1,181,301 - 1,181,301 244 TRAILS 4,471,357 - 4,471,357 256 PARKING SERVICES 838,875 - 838,875 260 STREET 3,874,627 - 3,874,627 270 WORKFORCE HOUSING / CHILDCARE LODGING TAX - 5,375,000 5,375,000 502 POWER AND COMMUNICATIONS 25,262,361 - 25,262,361 503 WATER 31,634,532 - 31,634,532 505 WORKFORCE HOUSING LINKAGE IMPACT FEE 738,090 - 738,090 606 MEDICAL INSURANCE 3,573,042 - 3,573,042 612 FLEET 1,384,484 - 1,384,484 625 INFORMATION TECHNOLOGY 937,753 - 937,753 635 VEHICLE REPLACEMENT 675,677 - 675,677 645 RISK MANAGEMENT 426,450 - 426,450 TOTAL 107,866,209 7,045,291 114,911,500 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. TOWN OF ESTES PARK 2023 BUDGET SUMMARY OF ANTICIPATED REVENUE ALL FUNDS Page 199 Fund/Dept Fund Name 2023 Adopted Budget Amendment 2023 Amended Budget 101 GENERAL FUND 101-1100 Legislative 338,858 - 338,858 101-1190 Town Attorney 383,737 - 383,737 101-1200 Judicial 89,654 - 89,654 101-1300 Town Administrator's Office 434,545 - 434,545 101-1400 Town Clerk's Office 427,625 - 427,625 101-1500 Finance 714,330 - 714,330 101-1600 Planning 1,026,895 - 1,026,895 101-1700 Facilities 1,866,242 - 1,866,242 101-1800 Employee Benefits 456,168 - 456,168 101-1900 Community Service Grants 1,893,012 - 1,893,012 101-1945 Workforce Housing 413,000 - 413,000 101-2100 Police - Patrol 5,587,117 - 5,587,117 101-2155 Police - Communications 1,469,926 - 1,469,926 101-2175 Police - Comm Svcs 451,755 - 451,755 101-2185 Police - Code Enforcement 169,489 - 169,489 101-2300 Building Safety Divison 736,707 - 736,707 101-2400 Engineering 636,952 - 636,952 101-2600 Visitor Center 629,522 - 629,522 101-3100 Streets 1,609,968 - 1,609,968 101-3175 Stormwater Maintenance 519,156 - 519,156 101-5200 Parks 1,767,131 - 1,767,131 101-5500 Special Events 2,778,455 - 2,778,455 101-5600 Transportation 780,895 190,000 970,895 101-5690 Parking - - - 101-5700 Museum 508,284 - 508,284 101-9000 Transfers 4,584,470 220,291 4,804,761 101 GENERAL FUND 30,273,893 410,291 30,684,184 204 COMMUNITY REINVESTMENT 10,505,385 1,480,291 11,985,676 211 CONSERVATION TRUST 83,000 - 83,000 220 LARIMER COUNTY OPEN SPACE 1,973,976 - 1,973,976 236 EMERGENCY RESPONSE 65,245 - 65,245 238 COMMUNITY CENTER 1,181,301 - 1,181,301 244 TRAILS 6,131,006 - 6,131,006 256 PARKING SERVICES 811,215 380,000 1,191,215 260 STREET 6,913,725 - 6,913,725 270 WORKFORCE HOUSING / CHILDCARE LODGING T - 5,375,000 5,375,000 502 POWER AND COMMUNICATIONS 31,410,147 16,434 31,426,581 503 WATER 38,764,769 46,752 38,811,521 505 WORKFORCE HOUSING LINKAGE IMPACT FEE 500,000 - 500,000 606 MEDICAL INSURANCE 3,573,042 - 3,573,042 612 FLEET 1,575,166 - 1,575,166 625 INFORMATION TECHNOLOGY 1,283,323 - 1,283,323 635 VEHICLE REPLACEMENT 421,813 38,240 460,053 645 RISK MANAGEMENT 426,450 - 426,450 TOTAL ALL FUNDS 135,893,456 7,747,008 143,640,464 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. TOWN OF ESTES PARK 2023 BUDGET SUMMARY OF APPROPRIATIONS ALL FUNDS Page 200 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 20,349,676 - 20,349,676 Licenses and permits 887,900 - 887,900 Intergovernmental 556,150 - 556,150 Charges for services 689,135 - 689,135 Fines and forfeitures 32,000 - 32,000 Rental income 310,178 - 310,178 Investment income 75,000 - 75,000 Donations 30,000 - 30,000 Miscellaneous 649,894 - 649,894 Transfers-In from other funds 1,496,809 190,000 1,686,809 Sale of assets - - - Financing Proceeds - - - Total Revenues 25,076,742 190,000 25,266,742 EXPENDITURES Legislative 1100 338,858 - 338,858 Attorney 1190 383,737 - 383,737 Judicial 1200 89,654 - 89,654 Town Administrator 1300 434,545 - 434,545 Town Clerk 1400 427,625 - 427,625 Finance 1500 714,330 - 714,330 Planning 1600 1,026,895 - 1,026,895 Facilities 1700 1,866,242 - 1,866,242 Human Resources 1800 456,168 - 456,168 Outside Entity Funding 1900 1,893,012 - 1,893,012 Workforce Housing 1945 413,000 - 413,000 Police - Patrol 2100 5,587,117 - 5,587,117 Police - Communications 2155 1,469,926 - 1,469,926 Police - Support Services 2175 451,755 - 451,755 Police - Code Enforcement 2185 169,489 - 169,489 Building Safety 2300 736,707 - 736,707 Engineering 2400 636,952 - 636,952 Visitor Services 2600 629,522 - 629,522 Streets 3100 1,609,968 - 1,609,968 Stormwater Maintenance 3175 519,156 - 519,156 Parks 5200 1,767,131 - 1,767,131 Special Events 5500 2,778,455 - 2,778,455 Transit 5600 780,895 190,000 970,895 Museum 5700 508,284 - 508,284 Transfers Out 9000 4,584,470 220,291 4,804,761 Contingency - Grants 9000 - - - Rounding - - - Total Expenditures 30,273,893 410,291 30,684,184 Net Income (Loss)(5,197,151) (220,291) (5,417,442) Beginning Fund Balance 14,205,752 14,205,752 Reserves Included in Expenditures 1,013,000 1,013,000 Ending Fund Balance 10,021,601 (220,291) 9,801,310 TOWN OF ESTES PARK 2023 BUDGET GENERAL FUND # 101 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 201 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 1,484,116 1,260,000 2,744,116 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations 327,500 - 327,500 Miscellaneous 5,000 - 5,000 Transfers-In from other funds 4,584,470 220,291 4,804,761 Sale of assets - - - Financing Proceeds 313,376 - 313,376 Total Revenues 6,714,462 1,480,291 8,194,753 EXPENDITURES Community Reinvestment Fund 5400 545,726 - 545,726 Capital Outlay 5400 8,993,394 1,480,291 10,473,685 Debt Service 6700 966,265 - 966,265 Transfers Out 9000 - - - Rounding - - - Total Expenditures 10,505,385 1,480,291 11,985,676 Net Income (Loss)(3,790,923) - (3,790,923) Beginning Fund Balance 5,262,426 5,262,426 Reserves Included in Expenditures 819,900 819,900 Ending Fund Balance 2,291,403 - 2,291,403 2023 BUDGET TOWN OF ESTES PARK COMMUNITY REINVESTMENT FUND # 204 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 202 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 34,000 - 34,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 100 - 100 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 34,100 - 34,100 EXPENDITURES Conservation Trust Fund 83,000 - 83,000 Rounding - - - Total Expenditures 83,000 - 83,000 Net Income (Loss)(48,900) - (48,900) Beginning Fund Balance 97,873 97,873 Ending Fund Balance 48,973 - 48,973 2023 BUDGET TOWN OF ESTES PARK CONSERVATION TRUST FUND # 211 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 203 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 923,226 - 923,226 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 1,000 - 1,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 924,226 - 924,226 EXPENDITURES Open Space 4600 95,854 - 95,854 Capital Outlay 4600 1,878,122 - 1,878,122 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,973,976 - 1,973,976 Net Income (Loss)(1,049,750) - (1,049,750) Beginning Fund Balance 1,408,926 1,408,926 Ending Fund Balance 359,176 - 359,176 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. TOWN OF ESTES PARK 2023 BUDGET LARIMER COUNTY OPEN SPACE FUND # 220 SUMMARY BY FUND & DEPARTMENT Page 204 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 118,130 - 118,130 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 118,130 - 118,130 EXPENDITURES Emergency Response System 3600 16,700 - 16,700 Debt Service 3600 48,545 - 48,545 Capital Outlay 3600 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 65,245 - 65,245 Net Income (Loss)52,885 - 52,885 Beginning Fund Balance 218,672 218,672 Ending Fund Balance 271,557 - 271,557 SUMMARY BY FUND & DEPARTMENT 2023 BUDGET EMERGENCY RESPONSE SYSTEM FUND # 236 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. TOWN OF ESTES PARK Page 205 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 1,181,301 - 1,181,301 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 1,181,301 - 1,181,301 EXPENDITURES Community Center 3800 1,181,301 - 1,181,301 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,181,301 - 1,181,301 Net Income (Loss)- - - Beginning Fund Balance 11 11 Ending Fund Balance 11 - 11 TOWN OF ESTES PARK 2023 BUDGET COMMUNITY CENTER FUND # 238 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 206 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 590,651 - 590,651 Licenses and permits - - - Intergovernmental 3,878,706 - 3,878,706 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 2,000 - 2,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 4,471,357 - 4,471,357 EXPENDITURES Trails Expansion Operations 3400 131,549 - 131,549 Capital Outlay 3400 5,999,457 - 5,999,457 Transfers Out 9000 - - - Rounding - - - Total Expenditures 6,131,006 - 6,131,006 Net Income (Loss)(1,659,649) - (1,659,649) Beginning Fund Balance 1,663,502 1,663,502 Ending Fund Balance 3,853 - 3,853 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. TOWN OF ESTES PARK 2023 BUDGET TRAILS EXPANSION FUND # 244 SUMMARY BY FUND & DEPARTMENT Page 207 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits 24,000 - 24,000 Intergovernmental - - - Charges for services 775,125 - 775,125 Fines and forfeitures 39,000 - 39,000 Rental income - - - Investment income - - - Donations - - - Miscellaneous 750 - 750 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 838,875 - 838,875 EXPENDITURES Parking Services Operations 5690 811,215 - 811,215 Capital Outlay 5690 - 190,000 190,000 Transfers Out 9000 - 190,000 190,000 Rounding - - - Total Expenditures 811,215 380,000 1,191,215 Net Income (Loss)27,660 (380,000) (352,340) Beginning Fund Balance 426,803 426,803 Ending Fund Balance 454,463 (380,000) 74,463 TOWN OF ESTES PARK SUMMARY BY FUND & DEPARTMENT 2023 BUDGET PARKING SERVICES FUND # 256 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 208 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 2,835,123 - 2,835,123 Licenses and permits - - - Intergovernmental 1,029,504 - 1,029,504 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 10,000 - 10,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 3,874,627 - 3,874,627 EXPENDITURES Street Improvement Operations 2000 765,594 - 765,594 Capital Outlay 2000 6,148,131 - 6,148,131 Transfers Out 9000 - - - Rounding - - - Total Expenditures 6,913,725 - 6,913,725 Net Income (Loss)(3,039,098) - (3,039,098) Beginning Fund Balance 4,080,213 4,080,213 Ending Fund Balance 1,041,115 - 1,041,115 TOWN OF ESTES PARK 2023 BUDGET STREET IMPROVEMENT FUND # 260 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 209 Dept # 2023 Adopted BA#1 - Budget Amendment 2023 Amended REVENUE Taxes - 5,375,000 5,375,000 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues - 5,375,000 5,375,000 EXPENDITURES Workforce Housing 1945 - 4,750,000 4,750,000 Childcare 1948 - 625,000 625,000 Transfers Out 9000 - - - Rounding - - - Total Expenditures - 5,375,000 5,375,000 Net Income (Loss)- - - Beginning Fund Balance - - - Ending Fund Balance - - - TOWN OF ESTES PARK 2023 BUDGET SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING / CHILDCARE LODGING TAX FUND # 270 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 210 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Intergovernmental 3,591,361 - 3,591,361 Charges for services 21,477,400 - 21,477,400 Rental income 12,600 - 12,600 Investment income 85,000 - 85,000 Donations - - - Miscellaneous 96,000 - 96,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 25,262,361 - 25,262,361 EXPENDITURES Source of Supply 6100 8,168,860 - 8,168,860 Distribution 6301 5,776,745 - 5,776,745 Customer Accounts 6401 601,930 - 601,930 Admin & General 6501 3,269,561 - 3,269,561 Debt Service 6700 2,627,745 - 2,627,745 Broadband 6900 1,549,038 - 1,549,038 Capital Outlay 7001 8,061,334 16,434 8,077,768 Transfers Out 6600 1,354,934 - 1,354,934 Rounding - - - Total Expenditures 31,410,147 16,434 31,426,581 Net Income (Loss)(6,147,786) (16,434) (6,164,220) Beginning Fund Balance 15,369,059 15,369,059 Reserves Included in Expenditures 509,504 509,504 Ending Fund Balance 9,730,777 (16,434) 9,714,343 TOWN OF ESTES PARK 2023 BUDGET POWER AND COMMUNICATIONS FUND # 502 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 211 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 12,979,000 - 12,979,000 Charges for services 6,472,532 - 6,472,532 Fines and forfeitures - - - Rental income - - - Investment income 15,000 - 15,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds 12,168,000 - 12,168,000 Total Revenues 31,634,532 - 31,634,532 EXPENDITURES Source of Supply 6100 125,000 - 125,000 Purification 6200 1,318,734 - 1,318,734 Distribution 6300 2,546,451 - 2,546,451 Customer Accounts 6400 380,373 - 380,373 Admin & General 6500 1,629,738 - 1,629,738 Debt Service 6700 526,944 - 526,944 Capital Outlay 7000 32,095,654 46,752 32,142,406 Transfers Out 6600 141,875 - 141,875 Rounding - - - Total Expenditures 38,764,769 46,752 38,811,521 Net Income (Loss)(7,130,237) (46,752) (7,176,989) Beginning Fund Balance 13,045,459 13,045,459 Reserves Included in Expenditures 121,306 121,306 Ending Fund Balance 6,036,528 (46,752) 5,989,776 2023 BUDGET TOWN OF ESTES PARK WATER FUND # 503 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 212 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits 738,090 - 738,090 Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 738,090 - 738,090 EXPENDITURES Workforce Housing Operations 1946 500,000 - 500,000 Capital Outlay 1946 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 500,000 - 500,000 Net Income (Loss)238,090 - 238,090 Beginning Fund Balance - - Ending Fund Balance 238,090 - 238,090 SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING LINKAGE IMPACT FEE FUND # 505 TOWN OF ESTES PARK 2023 BUDGET BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 213 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 250,000 - 250,000 Fines and forfeitures - - - Rental income - - - Investment income 10,000 - 10,000 Donations - - - Miscellaneous 3,313,042 - 3,313,042 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 3,573,042 - 3,573,042 EXPENDITURES Medical Insurance Fund Operations 4200 3,573,042 - 3,573,042 Contingency - Med Ins Claims 4200 - - - Rounding - - - Total Expenditures 3,573,042 - 3,573,042 Net Income (Loss)- - - Beginning Fund Balance 1,918,091 1,918,091 Ending Fund Balance 1,918,091 - 1,918,091 TOWN OF ESTES PARK 2023 BUDGET MEDICAL INSURANCE FUND # 606 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 214 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 534,184 - 534,184 Charges for services 848,300 - 848,300 Fines and forfeitures - - - Rental income - - - Investment income 2,000 - 2,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 1,384,484 - 1,384,484 EXPENDITURES Fleet Maintenance 4300 855,131 - 855,131 Capital Outlay 7000 720,035 - 720,035 Rounding - - - Total Expenditures 1,575,166 - 1,575,166 Net Income (Loss)(190,682) - (190,682) Beginning Fund Balance 702,077 702,077 Ending Fund Balance 511,395 - 511,395 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. TOWN OF ESTES PARK 2023 BUDGET FLEET MAINTENANCE FUND # 612 SUMMARY BY FUND & DEPARTMENT Page 215 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 937,753 - 937,753 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 937,753 - 937,753 EXPENDITURES IT Operations 2500 1,084,765 - 1,084,765 Capital Outlay 2500 198,558 - 198,558 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,283,323 - 1,283,323 Net Income (Loss)(345,570) - (345,570) Beginning Fund Balance 783,438 783,438 Ending Fund Balance 437,868 - 437,868 INFORMATION SYSTEMS TECHNOLOGY FUND # 625 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. 2023 BUDGET TOWN OF ESTES PARK SUMMARY BY FUND & DEPARTMENT Page 216 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 675,677 - 675,677 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 675,677 - 675,677 EXPENDITURES Fleet Replacement Operations 3500 - - - Capital Outlay 7000 421,813 38,240 460,053 Transfers Out 9000 - - - Rounding - - - Total Expenditures 421,813 38,240 460,053 Net Income (Loss)253,864 (38,240) 215,624 Beginning Fund Balance 1,537,913 1,537,913 Ending Fund Balance 1,791,777 (38,240) 1,753,537 BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. TOWN OF ESTES PARK 2023 BUDGET VEHICLE REPLACEMENT FUND # 635 SUMMARY BY FUND & DEPARTMENT Page 217 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 426,450 - 426,450 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 426,450 - 426,450 EXPENDITURES Risk Management Operations 4100 426,450 - 426,450 Rounding - - - Total Expenditures 426,450 - 426,450 Net Income (Loss)- - - Beginning Fund Balance 54,598 54,598 Ending Fund Balance 54,598 - 54,598 TOWN OF ESTES PARK 2023 BUDGET RISK MANAGEMENT FUND # 645 SUMMARY BY FUND & DEPARTMENT BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 218 General Fund Comm Reinvestment Fund Total Amended Budget Fund Balance 9,801,310$ 2,291,403$ 12,092,713$ Year End Balance of Reserves to Exclude Parking Garage Maintenance Reserve (49,000) - (49,000) Childcare Reserve (100,000) - (100,000) Workforce Housing Reserve (882,186) - (882,186) Facilities & Employee Housing Reserve (500,000) - (500,000) Capital Reserve - (2,019,900) (2,019,900) Prepaids and Restricted Donations Estimate (126,361) - (126,361) (1,657,547) (2,019,900) (3,677,447) Unassigned, Unrestricted Fund Balance Subject to Reserve Calculation 8,143,763 271,503 8,415,266 Total Expenditures 30,684,184 11,985,676 42,669,860 Less Reserve Increases (1,013,000) (1,000,000) (2,013,000) Less Transfers Out Between GF & CRF (4,804,761) - (4,804,761) Net Expenditures 24,866,423 10,985,676 35,852,099 Less Capital Expenditures General Fund (173,694) - (173,694) Community Reinvestment Fund - (9,473,685) (9,473,685) Total Capital to Exclude (173,694) (9,473,685) (9,647,379) Total Expenditures Subject to Reserve Calculation 24,692,729$ 1,511,991$ 26,204,720$ 25% Reserve Requirement 6,173,182$ 377,998$ 6,551,180$ Projected Reserve Ratio as of 12-31-2023 33.0%18.0%32.1% TOWN OF ESTES PARK 2023 BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS FUND BALANCE RESERVE RATIO AS AMENDED BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 219 General Fund Community Reinvestment Fund Total Amended Budget Total Revenues 25,266,742 8,194,753 33,461,495 Less: Capital Grants (One time funds)- 2,724,625 2,724,625 Transfers between GF & CRF - 4,804,761 4,804,761 - 7,529,386 7,529,386 Net Ongoing Revenues 25,266,742 665,367 25,932,109 Total Expenditures 30,684,184 11,985,676 42,669,860 Less: Transfers between GF & CRF 4,804,761 - 4,804,761 Less Significant One Time Expenditures: Wildfire Mitigation Funding 204-5400-544.29-82 - 500,000 500,000 Parking Garage Maint Reserve 101-1700-417-37-99 13,000 - 13,000 Childcare Reserve 101-1900-419.37-97 100,000 - 100,000 Workforce Housing Reserve 101-1945-419-37-98 400,000 - 400,000 Facility and Employee Housing Reserve 101-1700-417.37-96 500,000 - 500,000 Capital Reserve 204-5400-544.37-95 - 1,000,000 1,000,000 Capital 173,694 9,473,685 9,647,379 1,186,694 10,973,685 12,160,379 Net Ongoing Expenditures 24,692,729 1,011,991 25,704,720 Net Ongoing Rev vs Exp 574,013 (346,624) 227,389 TOWN OF ESTES PARK 2023 BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. ONGOING REVENUES VS ONGONG EXPENDITURES AS AMENDED Page 220 Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget 101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S 150,000$ 4,128$ -$ 4,128$ 101 101-1945-334.20-00 *22HSN Housing Needs Study Grant DOLA S 51,000 2,550 - 2,550 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 1,500 6,742 - 6,742 101 101-2100-334.20-00 POMH23 Police Officer Mental Health DOLA S - 35,250 - 35,250 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 5,000 - 5,000 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,834 - - - 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 4,155 - 4,155 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,625 - - - 101 101-2100-334.20-00 LEAF LEAF State of Colorado S 7,000 - - - 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoi State of Colorado S 5,000 4,738 - 4,738 101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F 382,547 - - - 101 101-5600-333.00-00 CRRSAA Coronavirus Response & Relief Suppl Approp AllocationCRRSSA Federal Grant F 361,017 - - - 101 101-5600-333.00-00 *TR22 2022 Transit 5311 Operating Grant FTA-5311 F 51,481 86,481 - 86,481 101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner Trust Fund Donation O 5,663 - - - 101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner Friends of the Museum Foundation O 3,337 - - - 101 Total *1,035,004 149,044 - 149,044 * 204 204-0000-333.00-00 COMMDR Community Drive Roundabout CDOT F 750,000 750,000 710,000 1,460,000 204 204-0000-333.00-00 BIGTHF Big Thompson Flood Mitigation Design FEMA F 410,625 410,625 - 410,625 204 204-0000-333.00-00 NEAHR Tactical Barricade System Project NEAHR Passthrough F - 79,000 - 79,000 204 204-0000-333.00-00 43MMTP 2043 Multi Model Transportation Plan CDOT F - 225,000 - 225,000 204 204-0000-334.20-00 WILL22 Willow Knolls - Birch Ruins Walkway State of Colorado S 19,491 19,491 - 19,491 204 204-0000-334.30-00 COMMDR Community Drive Roundabout CDOT S - - 550,000 550,000 204 204-0000-334.20-00 34STDY US 34 Corridor Study CDOT S 50,000 - - - 204 Total *1,230,116 1,484,116 1,260,000 2,744,116 * 220 220-0000-334.10-00 PICNIC Big Thompson River Picnic Area (Pkg Gar)GOCO S 43,275 - - - 220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 448,226 - 448,226 220 Total *491,501 448,226 - 448,226 * 236 236-0000-334.20-00 LPTOP3 Police EOC Computer Repl CDOT-RMS Grant S - - - - 236 Total *- - - - * 244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 500,000 - 500,000 244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 955,000 - 955,000 244 244-0000-333.00-00 FRTR4 Fall River Trail Phase 4 MMOF Grant F - 2,000,000 - 2,000,000 244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful S 363,706 363,706 - 363,706 244 244-0000-334.40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O 120,039 - - - 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 50,000 - 50,000 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 10,000 - 10,000 244 Total *1,998,745 3,878,706 - 3,878,706 * TOWN OF ESTES PARK 2023 BUDGET SUMMARY OF BUDGETED GRANT REVENUES ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 221 Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SUMMARY OF BUDGETED GRANT REVENUES ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Design CDOT S 200,000 200,000 - 200,000 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Constr CDOT S 830,000 829,504 - 829,504 260 Total *1,030,000 1,029,504 - 1,029,504 502 502-0000-333.00-00 TBARPA Trailblazer Buildout- ARPA Funding US Dept of Treasury F 1,615,174 1,615,174 - 1,615,174 502 502-0000-334.30-00 TBDOLA Trailblazer Buildout- DOLA Grant DOLA S 1,190,250 1,190,250 - 1,190,250 502 502-0000-333.00-00 WILFRE CDS Fire Mitigation Line Repl CDS (Congressionally Directed Spending)F - 785,937 - 785,937 502 Total *2,805,424 3,591,361 - 3,591,361 * 503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 10,535,000 10,535,000 - 10,535,000 503 503-0000-333.00-00 GCDOVE GC Disinfection Outreach & Verification Effort USDAGrant F 2,369,000 2,369,000 - 2,369,000 503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 75,000 - 75,000 503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 7,675,000 - 7,675,000 503 503-0000-388.40-00 GCDOVE GC Disinfection Outreach & Verification Effort USDA Loan F 4,493,000 4,493,000 - 4,493,000 503 Total *25,147,000 25,147,000 - 25,147,000 * 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr CDOT Grant F 260,384 260,384 - 260,384 612 612-0000-333.00-00 ELTRCH Trolley Facility Design CDOT Grant F 37,216 12,833 - 12,833 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr Additional Federal Grant - Applic Pending F 260,967 260,967 - 260,967 612 Total *558,567 534,184 - 534,184 * 625 625-0000-334.20-00 HOTSPT Wireless Hotspot Grant S - - - - 625 625-0000-334.20-00 PHONES Phone System Upgrade CDOT-RMS S - - - - 625 625-0000-334.20-00 LPTOP1 Laptop Grant CDOT CanDo Program S - - - - 625 Total *- - - - * Grand Total 34,296,357$ 36,262,141$ 1,260,000$ 37,522,141$ Page 222 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194$ 32,194$ -$ 32,194$ COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 231,532 4,322 - 4,322 DEVELOPMENT CODE REWRITE DEVCOD 101-1600-416.22-13 CONTRACT/SKILLED SVCS - 262,631 - 262,631 MISC LAND / BUILDING ACQUISITION COSTS FACOPP 101-1700-417.32-21 NEW BUILDINGS - 1,500 - 1,500 FACILITY TRUCK - UTILITY BED FACTBD 101-1700-417.34-42 VEHICLES/TRUCKS 15,000 15,000 - 15,000 FACILITY & EMPL HOUSING RESERVE FACRSV 101-1700-417.37-96 FACILITY/EMPL HSNG RESERV - 500,000 - 500,000 PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 13,000 - 13,000 CHILDCARE RESERVE CHCARE 101-1900-419.37-97 CHILDCARE RESERVES - 100,000 - 100,000 HOUSING STUDY/NEEDS ASSESSMENT *22HSN 101-1945-419.22-98 PROFESSIONAL SERVICES - OTHER 73,000 0 - 0 WORKFORCE HOUSING ASSISTANCE WFHASS 101-1945-419.29-80 WORKFORCE HSNG ASSISTANCE 415,000 - - - WORKFORCE HOUSING RESERVE WFHRES 101-1945-419.37-98 WORKFORCE HSNG RESERVES 85,000 400,000 - 400,000 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 55,000 - 55,000 VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 8,587 - - - FALL RIVER TRAIL REPAIRS FRTREP 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 100,000 - 100,000 PEDESTRIAN BRIDGE REPAIRS PDBRDG 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 100,000 - 100,000 2022 TRANSIT 5311 OPERATING GRANT *TR22 101-5600-456.22-60 TRANSPORTATION FEES 51,481 37,656 - 37,656 CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456.22-13 CONTRACT/SKILLED SVCS 51,090 - - - CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456.22-60 TRANSPORTATION FEES 309,927 - - - CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456-25-04 VEHICLES & EQUIP R&M 1,300 - - - ELECTRIC TROLLEY #2 - 2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 454,370 - - - COBB-MACDONALD CABIN RE-ROOF CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 15,000 - 15,000 MUSEUM LARGE FORMAT SCANNER MUSSCN 101-5700-457.33-32 OFFICE EQUIPMENT 9,000 - - - *TOTAL GENERAL FUND 2,019,481 1,636,303 - 1,636,303 ** WILDFIRE MITIGATION PROJECT WFMITG 204-5400-544.29-82 WILDFIRE MITIGATION - 500,000 - 500,000 TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 21,990 8,490 - 8,490 FACILITY OPPORTUNITY SITES - PURCHASE OPTIONS FACOPP 204-5400-544.31-11 LAND 100,000 200,000 - 200,000 WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS 26,000 26,000 - 26,000 MUSEUM ANNEX FOUNDATION REPAIRS MUSANX 204-5400-544.32-22 BUILDING REMODELING 12,200 - - - MUSEUM BOYD BUILDING ROOF REPLACEMENT BOYDRF 204-5400-544.32-22 BUILDING REMODELING 32,000 18,204 - 18,204 STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 299,000 299,000 - 299,000 TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 315,000 315,000 - 315,000 TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. Page 223 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. EVENT CENTER ARENA FOOTING RENOVATION ARNA22 204-5400-544.32-22 BUILDING REMODELING 90,128 - - - EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 250,000 10,000 - 10,000 PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 200,000 190,669 - 190,669 COMMUNITY DEVELOPMENT OFFICE REMODEL COMMDV 204-5400-544.32-22 BUILDING REMODELING - 217,244 - 217,244 TOWN HALL RECEPTION DESK OFFICE REMODEL THRECD 204-5400-544.32-22 BUILDING REMODELING - 100,000 - 100,000 MUSEUM ROOF/WALL MODIFICATION MUSROF 204-5400-544.32-22 BUILDING REMODELING - 125,000 - 125,000 DUPLICATE REQUEST DUPLIC 204-5400-544.32-22 BUILDING REMODELING - 220,000 - 220,000 TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 440,000 440,000 - 440,000 MUSEUM HVAC REPLACEMENT MUHVAC 204-5400-544.33-31 FURNITURE/FIXTURES - 250,000 - 250,000 MUSEUM LED LIGHTS CONVERSION MUSLED 204-5400-544.33-31 FURNITURE/FIXTURES - 18,000 - 18,000 EVENT CENTER ACOUSTICAL PANELS ECACST 204-5400-544.33-31 FURNITURE/FIXTURES - 75,000 - 75,000 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 204-5400-544.33-33 DATA PROCESSING EQUIPMENT - 537,500 - 537,500 EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 100,000 99,709 40,291 140,000 EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148,500 - 148,500 MUSEUM SECURITY CAMERA SYSTEM MUSECC 204-5400-544.33-98 EQUIPMENT-OTHER - 40,000 - 40,000 MUSEUM ALARM SYSTEM MUSALM 204-5400-544.33-98 EQUIPMENT-OTHER - 24,500 - 24,500 BOBCAT TOOLCAT TRAIL MAINT EQUIP TOOLCT 204-5400-544.33-98 EQUIPMENT-OTHER - 70,000 - 70,000 COMPOST AND SOIL SCREEN SCREEN 204-5400-544.33-98 EQUIPMENT-OTHER - 25,000 - 25,000 STREET SWEEPER LEASE PURCHASE 23SWPR 204-5400-544.33-98 EQUIPMENT-OTHER - 313,376 - 313,376 WALKER RIDING MOWER FOR PARKS PKMOWR 204-5400-544.33-98 EQUIPMENT-OTHER - 21,000 - 21,000 TACTICAL BARRICADE SYSTEM PROJECT NEAHR 204-5400-544.33-98 EQUIPMENT-OTHER - 110,000 - 110,000 STORMWATER CREW PICKUP G68C 204-5400-544.34-41 AUTOMOBILES 62,381 66,881 - 66,881 NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 70,000 11,044 - 11,044 EVENTS CENTER WATER TRUCK REPLACEMENT ECWTRT 204-5400-544.34-41 AUTOMOBILES - 145,500 - 145,500 COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 1,938,244 - - - COMMUNITY DR ROUNDABOUT COMMDR 204-5400-544.35-51 STREETS 160,827 2,241,101 1,440,000 3,681,101 2043 MULTI MODEL TRANSPORTATION PLAN 43MMTP 204-5400-544.35-51 STREETS - 300,000 - 300,000 BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE 550,000 550,000 - 550,000 GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 250,000 - 250,000 WONDERVIEW VILLAGE TOWNHOME SIDEWALK WVSIDE 204-5400-544.35-60 WALKWAYS & BIKEWAYS - 120,000 - 120,000 PURCHASE SECOND GREENHOUSE GRNHS2 204-5400-544.35-61 PARK IMPROVEMENTS - 240,000 - 240,000 DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 212,733 355,266 - 355,266 FLAP/RAMP ESTIMATED COSTS FLAP 204-5400-544.36-60 FED GRANT - FLAP 1,500,000 - - - CAPITAL RESERVE CONTRIBUTION CAPRES 204-5400-544.37-95 CAPITAL RESERVES CONTRIB - 819,900 - 819,900 *TOTAL COMMUNITY REINVESTMENT FUND 6,779,003 9,501,884 1,480,291 10,982,175 ** Page 224 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000 - 19,000 THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 211-5900-459.35-61 PARK IMPROVEMENTS - 40,000 - 40,000 *TOTAL CONSERVATON TRUST FUND 19,000 59,000 - 59,000 ** THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 2,080 2,080 - 2,080 THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 10,000 10,000 - 10,000 BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO g PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS 41,094 - - - THUMB OPEN SPACE - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000 - 16,000 THUMB OPEN SPACE - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS 6,500 - - - THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 30,240 19,669 - 19,669 CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS 34,489 - - - PARKS LANDSCAPING REPLACEMENT PROJECT LANDSP 220-4600-462.35-61 PARK IMPROVEMENTS - 68,900 - 68,900 FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,806,620 1,773,552 - 1,773,552 FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR - - - - FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR - - - - *TOTAL LARIMER COUNTY OPEN SPACE FUND 1,947,023 1,890,201 - 1,890,201 ** POLICE EOC COMPUTER REPL LPTOP3 236-3600-436.26-33 DATA PROCESSING EQUIPMENT - - - - *TOTAL EMERGENCY RESPONSE SYSTEM FUND - - - - ** GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 994,742 939,472 - 939,472 MACGREGOR TRAIL EXTENSION EVRPMT 244-3400-434-35-60 WALKWAYS & BIKEWAYS 17,000 - - - FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 112,390 4,962 - 4,962 FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,593,750 1,643,723 - 1,643,723 FALL RIVER TRAIL PHASE 2B (CTB GRANT)FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 491,862 484,132 - 484,132 FALL RIVER TRAIL PHASE 4 MMOF GRANT FRTR4 244-3400-434.36-60 FALL RIVER TRAIL IMPR - 2,927,167 - 2,927,167 *TOTAL TRAILS FUND 3,209,744 5,999,456 - 5,999,456 ** BIG HORN PARKING STRUCTURE DESIGN BHPKGS 256-5690-569-32-21 NEW BUILDINGS - - 190,000 190,000 MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 3,200 - - - PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 48,562 - - - *TOTAL PARKING SERVICES FUND 51,762 - 190,000 190,000 ** Page 225 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 70,462 - - - WILDFIRE ROAD IMPROVEMENTS WLDFIR 260-2000-420.35-51 STREETS 11,000 371 - 371 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 305,663 3,150,773 - 3,150,773 3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS 604,200 604,200 - 604,200 OVERLAY PROGRAM OVRLAY 260-2000-420.35-51 STREETS 740,116 954,218 - 954,218 PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 11,569 231,569 - 231,569 EP Mobility Hub - Visitor Center Parking Lot EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,287,000 - 1,287,000 FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP - - - - *TOTAL STREET FUND 3,030,010 6,228,131 - 6,228,131 ** TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 310,374 310,374 - 310,374 NEW P&C SHOP ON ELM ROAD - DESIGN PCSHOP 502-7001-580.32-21 BUILDINGS - - - - WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 14,404 13,707 - 13,707 P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 27,000 27,000 - 27,000 FIBER SHOP RENOVATON FBRSHP 502-7001-580.32-22 BUILDING REMODELING - 30,000 - 30,000 WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 44,773 44,773 - 44,773 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 502-7001-580.33-33 DATA PROCESSING EQUIPMENT - 350,000 - 350,000 METERS ELMTR 502-7001-580.33-34 METERS 150,000 225,000 - 225,000 TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 226,680 400,000 - 400,000 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 70,000 9,506 - 9,506 VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 10,000 19,624 - 19,624 NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 40,000 96,251 - 96,251 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 - 48,000 3 PHASE REEL TRAILER 933104 502-7001-580.33-98 OTHER EQUIPMENT 130,000 130,000 - 130,000 REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 36,344 36,344 - 36,344 NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 75,000 75,000 8,217 83,217 REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 140,000 39,666 - 39,666 REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 75,000 75,000 8,217 83,217 Page 226 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 45,000 45,000 - 45,000 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93335A 502-7001-580.33-98 OTHER EQUIPMENT 45,000 11,043 - 11,043 REPL 2012 FORD F-150 4X4 PICKUP 93317B 502-7001-580.34-42 TRUCKS - 60,000 - 60,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 40,000 - 40,000 SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 17,030 17,030 - 17,030 LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 313,481 16,270 - 16,270 BEAVER POINT CIRCUIT/LINE REBUILD BVRPNT 502-7001-580.35-57 POWER LINE CONSTRUCTION - 170,000 - 170,000 WILDFIRE MITIGATION LINE REPL - 8 SOLID WFLINE 502-7001-580.35-57 POWER LINE CONSTRUCTION - - - - CDS FIRE MITIGATION LINE REPL WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 1,060,000 - 1,060,000 NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 742,451 918,719 - 918,719 UTILITY SYSTEM MASTER PLAN UPDATE LPMSTR 502-7001-580.35-62 UT SYSTEM MASTER PLAN - 50,000 - 50,000 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 3,694 (0) - (0) TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 9,870,661 2,480,161 - 2,480,161 TRAILBLAZER BROADBAND CONSTRUCTION - DOLA Grant TBDOLA 502-7001-580.35-66 FIBER OPTIC INSTALL 1,190,250 1,138,614 - 1,138,614 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 104,114 92,698 - 92,698 SMART GRID SOFTWARE/MIDDLEWARE DEVELOPMENT SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 20,000 - 20,000 BUDGET MODULE PROJECT BUDGET 502-7001-580.37-01 SOFTWARE DEVELOPMENT - - - - UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 5,000 - - - *TOTAL POWER & COMMUNICATIONS FUND 13,794,256 8,049,780 16,434 8,066,214 **- GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 50,000 50,000 - 50,000 BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 59,555 - - - GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING - - - - GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 183,941 - - - GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 6,000 - 6,000 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 503-7000-580.33-33 DATA PROCESSING EQUIPMENT - 187,500 - 187,500 METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS - - - - BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580.33-34 METERS 183,390 89,062 - 89,062 SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 57,523 - - - SCADA VHF REPEATER & RADIOS EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 90,893 53,994 - 53,994 TOC AUTOSAMPLER & LAPTOP ATSAMP 503-7000-580.33-37 LABORATORY EQUIPMENT 17,000 - - - STORAGE TANK MIXER WTRMXR 503-7000-580.33-40 PURIFICATION EQUIPMENT 19,150 19,150 - 19,150 Page 227 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 15,000 - - - SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 5,000 - - - LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 30,000 1,508 - 1,508 BULK WATER DISPENSER REPLACEMENT WTRDIS 503-7000-580.33-98 OTHER EQUIPMENT 150,000 83,674 - 83,674 EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 8,000 - - - TOWABLE AIR COMPRESSOR AIRCMP 503-7000-580.33-98 OTHER EQUIPMENT - 22,000 - 22,000 CHEV COLORADO PICKUP 90314 503-7000-580.34-42 TRUCKS 3,345 - - - JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 20,000 - 20,000 2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 62,471 62,471 24,275 86,746 2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS 3,362 - - - 2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 64,000 18,504 - 18,504 2011 FORD EXPLORER REPL 9035B 503-7000-580.34-42 TRUCKS 31,300 31,300 5,200 36,500 2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 59,700 59,700 17,277 76,977 PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 15,086,247 14,811,059 - 14,811,059 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 - 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 79,048 71,658 - 71,658 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 95,053 85,278 - 85,278 CIP BUREAU AREA WTBRP4 503-7000-580.35-54 WATER SYSTEM 2,169,176 2,491,137 - 2,491,137 ACACIA 4" ABANDONMENT ACACA4 503-7000-580.35-54 WATER SYSTEM 29,000 - - - MARYS LAKE WTP PRETREATMENT - PHASE 1 DESIGN MLPRET 503-7000-580.35-54 WATER SYSTEM - 650,000 - 650,000 GLACIER CREEK STORAGE TANK GCTANK 503-7000-580.35-54 WATER SYSTEM - 1,465,000 - 1,465,000 GLACIER CREEK SEPTIC GCSEPT 503-7000-580.35-54 WATER SYSTEM 35,000 - 35,000 GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,043,300 10,043,300 - 10,043,300 CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 500,000 - 500,000 YMCA/THUNDER MOUNTAIN PUMP HOUSE THRMTN 503-7000-580.35-54 WATER SYSTEM 217,798 - - - THUNDER MOUNTAIN TANK FIBER PMTANK 503-7000-580.35-54 WATER SYSTEM 52,000 6,989 - 6,989 ROCK GRIZZLY DIRT SCREEN RCKGRZ 503-7000-580.35-54 WATER SYSTEM 21,000 - - - ELKHORN WATER MAIN REPLACEMENT ELKWTR 503-7000-580.35-54 WATER SYSTEM - 745,451 - 745,451 UTILITY SYSTEM MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 300,000 263,512 - 263,512 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 69,024 69,024 - 69,024 GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 19,725 13,382 - 13,382 CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 1,797 - - - WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 20,000 - 20,000 *TOTAL WATER FUND 29,713,877 32,095,653 46,752 32,142,405 ** Page 228 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 3 - 2023 Budget Amendment - Lodging Tax, US 36/Comm Dr, Etc. PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS 400,000 - - - DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 158,143 141,205 - 141,205 ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 622,780 578,830 - 578,830 *TOTAL FLEET MAINTENANCE FUND 1,180,923 720,035 - 720,035 ** NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 60,000 - 60,000 SHARED NETWORK STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 39,000 - 39,000 DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 89,000 96,253 - 96,253 MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 17,500 3,305 - 3,305 *TOTAL INFORMATION TECHNOLOGY FUND 106,500 198,558 - 198,558 ** POLICE G-155 CRUISER REPLACEMENT G-155A 635-7000-435.34-42 TRUCKS 64,000 3,318 - 3,318 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 21,068 21,068 - 21,068 POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS 60,000 747 - 747 STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 - - - PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 - - - FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450 - 70,450 POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 70,000 10,346 - 10,346 POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 70,000 7,669 - 7,669 POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 70,000 28,297 - 28,297 PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 30,000 30,000 5,711 35,711 PARKS 4X4 UTILITY VEHICLE G114B 635-7000-435.34-42 TRUCKS 16,000 - - - PARKS 4X4 UTILITY VEHICLE G128A 635-7000-435.34-42 TRUCKS 16,000 - - - PARKS VANTAGE CART REPLACEMENT G202A 635-7000-435.34-42 TRUCKS 15,288 - - - 2012 GMC 3500 4X4 TRUCK REPL G-132A 635-7000-435.34-42 TRUCKS - 46,000 24,000 70,000 2010 FORD F-450 4X2 PARKS PICKUP G-22C 635-7000-435.34-42 TRUCKS - 70,000 8,529 78,529 2012 FORD EXPEDITION G72D 635-7000-435.34-44 PD VEHICLE - 67,290 - 67,290 2010 FORD EXPLORER G98A 635-7000-435.34-44 PD VEHICLE - 66,628 - 66,628 2015 FORD INTERCEPTOR POLICE CRUISER G-147A 635-7000-435.34-44 PD VEHICLE - - - - *TOTAL VEHICLE REPLACEMENT FUND 793,332 421,813 38,240 460,053 ** *TOTAL PROJECT RECAP 62,644,911$ 66,800,814$ 1,771,717$ 68,572,531$ Page 229 Page 230 Town Clerk Report To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: April 11, 2023 RE: Vacancy on the Estes Park Board of Trustees and the Process to Fill the Vacancy Objective: To provide staff with direction on the process to fill the vacancy on the Board of Trustees with the recent passing of Mayor Pro Tem Scott Webermeier. Present Situation: Mayor Pro Tem Webermeier passed away on March 26, 2023, thereby leaving a vacancy on the board. He was elected at the April 5, 2022 election for a four (4) year Trustee term. As a statutory community, the Town is required to follow the guidelines outlined in CRS 31-4-303 Trustee to Fill Vacancy. The Board must either appoint or set an election within 60 days from the date of the vacancy to fill the term of the Trustee, i.e. May 26, 2023. If the Board does not take action within 60 days, an election must be set to fill the vacancy. Proposal: The following options are available for the Board to consider filling the vacancy until the next election on April 2, 2024: •Direct staff to begin the appointment process. o The process may consist of a letter of interest, with a brief bio and why the person is interested in serving on the Board. In reviewing options this method appears to be the most widely used by other communities to fill a Board vacancy. o Another option may consist of interested parties completing an application (example attached) and submitting a resume. o With either option, the Town Board may want to hold a public interview process at an upcoming meeting or special meeting and hold a vote to appoint an individual. Please note the Town Board must appoint an individual to the vacant position within 60 days, i.e. May 26, 2023. Page 231 Sample calendar: April 11th - Board approves appointment process April 12th – Staff posts notice or application on Town website April 14th – Notice in local paper April 25th – Board to determine interview process TBD – Public Interviews May 9th – Board vote May 23rd – Swearing In • Set an election to fill the vacancy. This option comes with some considerations. Ordering an election would cost the Town approximately $30,000 and take a minimum of 90 days from the date the Board approves the resolution resulting in the seat being vacant until at least August. Possible Dates – July 25, 2023 August 8, 2023 Advantages: • Providing Town staff with direction will allow the process to fill the vacancy to begin, eliminate tie votes, ensure quorum for meetings and maintain the number of board members needed for a majority and super-majority votes. Disadvantages: • The Board would operate with six Board members for an extended period of time and impact items listed in the advantages, such as meeting quorums. Action Recommended: Staff recommends the appointment process with individuals submitting a letter of interest and providing staff with direction on the preferred interview process and timing of the appointment. Budget: Appointment process – staff time Election - $30,000, plus staff time Level of Public Interest: Medium Attachments: 1. Draft BOT Application Page 232 Town of Estes Park Board of Trustees Vacancy Application Applicant’s Name: Home Phone: Cell Phone: Present Residential Address: How long at this address: Email Address: Have you been a continuous resident of the Town of Estes Park for the year previous to the Board’s appointment of their preferred candidate? Yes: No: Does your personal schedule permit your regular attendance at scheduled meetings? (The Board of Trustees meet twice a month in the evenings, typically on the 2nd and 4th Tuesday of each month.) Yes: No: Highest level of education completed: (Circle one) 6 7 8 9 10 11 12 13 14 15 16 17+ NARRATIVE QUESTIONS (Please respond to each question in the space provided) 1.Why do you want to be on the Estes Park Board of Trustees and why did you run/not run in the last election? 2.What is your background and how can your experience benefit your service on the Board? 3.What is your agenda, if any, and/or what do you expect to accomplish as a Trustee? Attachment 1 Page 233 4. What improvements, changes, and ideas do you have for the Town of Estes Park? 5. How would you deal with an irate, disgruntled citizen who may call or approach you about an unpopular decision or town ordinance, or complaint about town services? 6. What’s your opinion on ordinance enforcement – strictly enforced or on an individual or exception basis? 7. What is your vision for the future of Estes Park? Signature: Date: Page 234 PUBLIC COMMENT RECEIVED ON 4/4/2023 Board of Trustees Public Comment Name: Dave Albee Stance on Item: Neutral Agenda Item Title: General Public Comment. Public Comment: Zone change Estes Park everyone desires Estes Planning board, state, Larimer County Commissioner happens on 4-10-2023, contractors, developers Where are the Town Priority 1. People live here 2. Contractors & developer 3. Visitors When is there a meeting to discuss changing zoning in Estes Park? File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Page 235 PUBLIC COMMENT RECEIVED ON 4/4/2023 Board of Trustees Public Comment Name: Kristine L. Poppitz Stance on Item: For Agenda Item Title: General Public Comment. Public Comment: I would like to go on record as requesting that an Advisory Board be formed for the upcoming re-write of the Town of Estes Park's Development Code. I have already made this request with Town Staff as well. I would like to be on this Advisory Board. I thank you very much! File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Page 236