HomeMy WebLinkAboutPACKET Town Board Study Session 2023-03-28March 28, 2023
3:30 p.m. – 5:15 p.m.
Board Room
5:15 p.m. Dinner
No public comment will be heard
This study session will be streamed live and available on the
Town YouTube page at www.estes.org/videos
3:30 p.m. 2023 Street Improvement Program Overview.
(Engineer Wittwer)
3:45 p.m. International Property Maintenance Code.
(Director Garner)
4:15 p.m. Energy Code Discussion.
(Director Garner)
5:00 p.m. Trustee & Administrator Comments & Questions.
5:10 p.m. Future Study Session Agenda Items.
(Board Discussion)
5:15 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 3:15 p.m.
AGENDA
TOWN BOARD
STUDY SESSION
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PUBLIC WORKS Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Trevor Wittwer, Civil Engineer
Greg Muhonen, Public Works Director
Date: March 28, 2023
RE: 2023 Street Improvement Program Overview
Purpose of Study Session Item:
Provide the Town Board an update on the 2023 Street Improvement and Trail Expansion
Programs funded by the 2014 1A Tax Initiative.
Town Board Direction Requested:
Confirm acceptance of the proposed scope of work.
Present Situation:
•In 2014 the citizens of Estes Park voted to increase the sales tax by one percent with 60%
of the increase going toward street improvements and 12.5% going toward trails expansion
in the Town of Estes Park.
•A goal was set to raise the system-wide Pavement Condition Index (PCI) to above 70 by
the end of the term of the tax in 2024.
•The Public Works Department has continued to expand our trails system in accordance
with the Estes Valley Master Trails Plan.
•Larimer County plans to overlay some of their roads in Estes Park in 2023 using in-house
labor. Rather than skipping the Town-owned segments on these county roads, Public
Works is partnering with the County to have County crews overlay our road segments at
the same time. This collaboration is estimated to save Estes Park taxpayers approximately
$15,000.
Proposal:
The 2023 Street Improvement Program (STIP) consists of overlaying 1.7 centerline miles of
roadway, asphalt patching at 15 roadway locations, crack sealing 6.5 centerline miles of roadway,
and chip sealing 3.3 centerline miles of roadway. Design projects occurring in 2023 include the
Visitor Center Parking Lot reconfiguration, Reclamation Neighborhood, and Cleave Street
Improvements.
Trail Expansion work in 2023 includes construction of three separate projects: Fall River Trail
(Colorado the Beautiful grant), Fall River Trail (Transportation Alternatives Program & Multimodal
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Transportation and Mitigation Options Fund grants), and Graves Avenue Improvements (Safe
Routes to School grant). These projects will add approximately 0.8 miles of surfaced trail to the
Town’s trail network.
Advantages:
•This plan continues the work set forth in the original 2024 STIP Plan.
•Implementation of this plan will result in improved road conditions throughout Town, leading
to higher citizen and guest satisfaction.
•This plan includes preventive road maintenance, which will impact a larger percentage of
the roads in Town, as opposed to only focusing on a few major repairs.
•The entire road system is predicted to exceed an average PCI rating of 70 by the end of
this program. We reached this system-wide average score in 2018 and will continue to plan
cost-effective projects in order to maintain a PCI above 70 for the remainder of the program.
Disadvantages:
•Increased construction during the course of this program will produce localized detours
and delays for motorists during construction periods; however, contractors will follow
approved traffic control plans, and full road closures will be minimized as much as possible.
•The average system-wide PCI is expected to be above 70 in 2024; however, there will be
some roads with PCI ratings below 70 (approximately 23% of our system below 70).
Finance/Resource Impact:
The proposed street improvements are funded through the 1A Street Improvement Fund (Fund
260). The proposed trail improvements are funded through the 1A Trail Expansion Fund (Fund
244), the Larimer County Open Space Fund (Fund 220), and the Community Reinvestment Fund
(Fund 204). For 2023 the proposed spending is:
$900,000 – Overlays and Patching
$280,000 – Chip and Crack Sealing
$325,000 – Personnel, Spray Patcher, Striping, Equipment, etc.
$50,000 – Engineering Design Costs
$129,000 – Visitor Center Parking Lot (Design)
$485,000 – Fall River Trail: $364k from Colorado the Beautiful (CtB) grant; $110k from Town;
$10k from Larimer County Department of Natural Resources (DNR); $50k from Estes
Valley Recreation and Park District (EVRPD)
$3,375,000 – Fall River Trail: $955k from Transportation Alternatives Program (TAP) grant; $448k
from Multimodal Transportation Mitigation Options Fund (MMOF) grant; $718k from
Town; $100k from EVRPD
$900,000 – Graves Avenue Improvements: $500k from Colorado Safe Routes to School (SRTS)
grant; $400k from Town
Level of Public Interest
The known level of public interest in this item is moderate.
Attachments:
1. 2023 Street Improvement Program and Trails Expansion presentation
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Town of Estes Park 2023
Street Improvement Program
and Trails Expansion Update
1A Streets Overview
LEGEND
Town Maintained Streets
Non Town Maintained Streets
Streams
Lakes
Parks
Town Boundary
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Town of Estes Park Street Improvement
Program Goal
Develop and implement a
street improvement program
to raise the average
Pavement Condition Index
(PCI) of the Town of Estes
Park to a value of 70 by the
year 2024
Pavement Condition Index (PCI)
2016 PCI rating = 65
Program PCI goal = 70
Current PCI rating = 79
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PCI Examples
100 85 72
5363 35
Reach System-Wide PCI of 70
64
66
68
70
72
74
76
78
80
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
PC
I
W
e
i
g
h
t
e
d
A
v
e
r
a
g
e
Year
Annual Condition Plot (Area Weighted Average)
Projected PCI Actual PCI
*Large inventory inspection (69%)
in 2022 resulted in higher PCI
rating than previous years
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2022 Street Improvements
Overlaid 1.0 miles of roadway and
performed asphalt patching at 26
locations
2022 Overlay and Patching
Acacia Drive
Grand Estates Drive
Lakefront Street
Pioneer Lane
Twin Drive
Also Performed Asphalt
Paving at the Fairgrounds
Patching (above),
Overlay (left),
Fairgrounds (below)
2022 Street Improvements - Maintenance
Crack Sealed 3.3 miles
Chip Sealed 4.7 miles
Larimer County chip sealed many of
their roads around Estes Park in 2022
(in-house labor).
Public Works coordinated with
Larimer County to have the Town-
owned segments (approx. 2.5 miles)
of Fish Creek Road, Peak View Drive,
and Riverside Drive chip sealed at
the same time.
Crack Seal (above),
Chip Seal (left)
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2023 Street Improvements
Overlay and Patching – 1.7 centerline miles
Overlay - Pine Knoll Dr, Virginia Dr, Virginia Ln, W Elkhorn Ave
Patching – 15 locations identified for asphalt patch repairs
Larimer County plans to overlay portions of Fish Creek Rd and Mary’s
Lake Rd in 2023. Public Works is coordinating to have the Town-owned
segments (approximately 0.4 miles) addressed at the same time.
Crack Seal – 6.5 centerline miles
Chip Seal – 3.3 centerline miles
2023 Projects – 1A Streets
Visitor Center Parking Lot – SB 267
Parking lot reconfiguration – awarded $1.03M grant with 20% local match of $257k
IGA for design has been received, design to be completed by the end of 2024
Reclamation Neighborhood
Rehabilitation project will follow utility upgrades from Water Division & Estes Park
Sanitation District – Utility work expected to continue through 2024
Public Works will revisit one-way pilot program with residents to see if a different
configuration should be tested in 2023, in order to help guide final design
Cleave Street Improvements
Construction to start in fall 2023
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2023 – 1A Streets Budget
2023 Projected Expenditures
$900,000 for Overlays and Patching
$280,000 for Chip & Crack Sealing
$325,000 for personnel, spray patcher, striping, equipment, etc.
$50,000 for Engineering Design Costs
$3,000,000 for Cleave Street Improvements
$129,000 for Visitor Center Parking Lot (Design)
Contingency funds are included
STIP Production Summary
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Streets Improved – 1A Sales Tax
Approximately 85% of roadway segments have been
crack sealed, chip sealed, patched, or overlaid
through 1A program.
Pothole repair spray patcher performs hundreds of
additional minor patching repairs each year.
On target to achieve PCI goal at end of program
Pavement degradation is perpetual. Revenue from 1A
tax is critical for maintaining PCI over the entire life
of the roadway. Renewal in 2024 is very important.
Reach System-Wide PCI of 70
64
66
68
70
72
74
76
78
80
2015 2017 2019 2021 2023 2025 2027 2029
PC
I
W
e
i
g
h
t
e
d
A
v
e
r
a
g
e
Year
Annual Condition Plot (Area Weighted Average)
Projected PCI
Actual PCI
Unfunded
$200k Annually
Maintain PCI - Approx $1.1M Annually
*Large inventory inspection (69%)
in 2022 resulted in higher PCI
rating than previous years
(2021 dollars)
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Colorado
Asphalt
Pavement
Association
(CAPA) –
Local
Agency
Listing
1A Trails Overview
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1A Trails Priorities
(Dry Gulch / Devils Gulch Connection)
Trail # Project Name
Estes Valley Master Trails Plan
Project Priority Table
Top priority Fall River Trail has been
focus of grant applications
Additional project priorities near
the School District that are eligible
for Safe Routes to School (SRTS)
grants
Trail Grant Opportunities
2023 Grant Applications - Trails
Fall River Trail “Final Gap” – Transportation Alternatives Program (TAP)
TAP application in April
Awarded $1.4 million from MMOF with local match of $479k
Will continue to pursue grant opportunities in 2023 – MMOF, GOCO,
SRTS, RMS, CPW LWCF, CPW NMT, etc.
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2023 Trail Expansion
Fall River Trail – Colorado the Beautiful (CtB) Non-Motorized Trails Grant
Begins along Fish Hatchery Road where 2020 construction ended
Awarded $364k with required local match of $109k; Supported with EVRPD funding ($50k) &Larimer County DNR ($10k)
Targeting construction in 2024 pending current proposal to allocate funds to current FRT project
Fall River Trail - Transportation Alternatives Program (TAP) & Multi-Modal OptionsFund (MMOF)
Along Fall River Road (US34) working west from current “trail ends” barricade
TAP: Awarded $955k with required local match of $239k; MMOF: Awarded $448k with requiredlocal match of $179k; Supported with EVRPD funding ($100k)
Anticipated project completion June 2023
Graves Avenue Improvements – Safe Routes to School (SRTS)
Sidewalk along both sides of Graves Avenue to provide safe and accessible routes to the SchoolDistrict, Community Center, and other amenities
Awarded $500k from Colorado SRTS with required local match of $125k
Anticipated construction summer 2023
2023 Trail Expansion
Graves Avenue
Improvements
Fall River Trail
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Other Non-Ballot 1A Projects active in
the Engineering Division
Downtown Wayfinding Plan
Downtown Estes Loop (CFL)
US 36 and Community Roundabout
Routine Operations & Maintenance
Drainage and Trails Maintenance
Public Improvements by Private Development
Disclaimer
Project scope and timing can change based on various factors
including
Utility Work
Usage of Contingency Funds
Contractor Bid Amounts
Unforeseen Road Damage
Natural Disasters
Etc.
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Thank You!
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TOWN BOARD STUDY SESSION
MEETING
March 28, 2023
International Property Maintenance Code.
Links to the following sections of the
International Property Maintenance Code and
the International Building Code for Town Board
reference only.
International Property Maintenance Code
Section 111 – Unsafe Structures and Equipment
Section 112 – Emergency Measures
Section 113 - Demolition
https://codes.iccsafe.org/content/IPMC2021P2/chapter-1-scope-
and-administration#IPMC2021P2_Ch01_SubCh02_Sec111
2021 International Building Code
Section 116 – Unsafe Structures and Equipment
https://codes.iccsafe.org/content/IBC2021P2/chapter-1-scope-
and-administration#IBC2021P2_Ch01_Sec116
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Community Development
2021 International Property
Maintenance Code (IPMC)
Discussion
Gary Rusu, Building Official &
Jessica Garner, AICP, Community
Development Director
March 28, 2023
Principles of IPMC
•The IPMC is a maintenance document intended to establish
minimum maintenance standards for basic equipment, light,
ventilation, heating, sanitation and fire safety.
•Provides requirements for continued use and maintenance of
building elements, site conditions, swimming pools, plumbing,
mechanical, electrical and fire protection systems in existing
residential and nonresidential structures.
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2
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Significant Differences
Between the IPMC and the IBC
IPMC
Is a maintenance code
Provides more detail on
dangerous structures or premises
in Chapter 1
11 conditions/defects are listed
that are considered dangerous
Addresses unsecured and
nuisance buildings
Gives officials additional
authorization to post the structure
as unsafe
2021 IBC
•Is a building code
•Provides information on how a
building or structure is built
•IBC does not address
dilapidation, deterioration,
abandonment or neglect etc.
•Can authorize officials to act, but
with less detail on nature of issue
Significant Differences
Between the IPMC and the IBC
IPMC
Doesn’t allow for transfer of
ownership unless corrections
made to address the violation
Chapter 2 of IPMC includes
different definitions than the IBC
and IRC- provides more structure
for legal action.
2021 IBC
•Nothing written in IBC to address
this issue
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Recommendations to adopt Chapters 1& 2 of the
2021 IPMC
Chapter 1 Scope and Administration
Chapter 1 establishes the limits of applicability of the code and
describes how the code is to be applied and enforced.
Chapter 1 is divided into two parts:
Part 1, Scope and application (Sections 103 – 110)
Part 2, Administration and enforcement (Sections 103 – 110)
Section 101 identifies which buildings and structures come under its
purview and references other I-codes
Recommendations to adopt Chapters 1& 2 of the
2021 IPMC
•Staff recommends adopting Chapter 2, Definitions, which clearly
state what specific terms mean for the purpose of this code.
•Codes by their nature are technical documents. Every word, term
and punctuation mark can add or change the meaning of a
technical requirement. It is necessary to maintain a consensus on
the specific meaning of each term contained in the code.
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TOWN BOARD STUDY SESSION
MEETING
March 28, 2023
Energy Code Discussion.
No memo will be provided for this item.
See Attachment 1
Page 21
Standardized Amendments to the 2021 IECC
Estes Park, Colorado
Climate Zone 5B
RESIDENTIAL
1.Amend as follows: R101.1 Title. This code shall be known as the Energy Conserva�on Code of The Town of Estes
Park, Colorado, and shall be cited as such. It is referred to herein as “this code.”
2.Delete in its en�rety: R401.2.4 Tropical Climate Region Op�on. The Tropical Climate Region Op�on requires
compliance with Sec�on R407.
3.Add addi�onal sentence to Sec�on R406.4 Energy Ra�ng Index to read as follows:
R406.4 Energy Ra�ng Index. The Energy Ra�ng Index (ERI) shall be determined in accordance with RESNET/ICC
301 except for buildings covered by the Interna�onal Residen�al Code, the ERI reference design ven�la�on rate
shall be in accordance with Equa�on 4-2.
Ven�la�on rate, CFM = (0.01 × total square foot area of house) + [7.5 × (number of bedrooms + 1)]
(Equa�on 4-2)
Energy used to recharge or refuel a vehicle used for transporta�on on roads that are not on the building site
shall not be included in the ERI reference design or the rated design. For compliance purposes, any reduc�on in
energy use of the rated design associated with on-site renewable energy shall not exceed 5 percent of the total
energy use.
A HERS Index Score may be u�lized in lieu of the ERI score.
4.Delete this sec�on in its en�rety as it is outside of our Climate Zone:
SECTION R407
TROPICAL CLIMATE REGION COMPLIANCE PATH
COMMERCIAL
1.Amend as follows: C101.1 Title. This code shall be known as the Energy Conserva�on Code of The Town of Estes
Park, Colorado, and shall be cited as such. It is referred to herein as “this code.”
2.Item 2 of Sec�on C401.2.1 Interna�onal Energy Conserva�on Code is amended as follows:
#2 Total Building Performance. The Total Building Performance op�on requires compliance with
Sec�on C407 ASHRAE 90.1, Appendix G.
(This is changed because the performance software recognizes ASHRAE Appendix G and works much
better than the performance language within the IECC. This path in the IECC will go away eventually
because of the software issues involved)
3.Delete this sec�on in its en�rety: SECTION C407 TOTAL BUILDING PERFORMANCE (deleted due to the
change listed above.)
Attachment 1
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Community Development
2021 International Energy
Conservation Code (IECC)
Discussion
Gary Rusu, Building Official &
Jessica Garner, AICP, Community
Development Director
March 28, 2023
Principles of IECC
•To establish provisions consistent with the scope of an energy
conservation code that adequately conserves energy; provisions
that do not unnecessarily increase construction costs, nor give
preferential treatment to particular types or classes of materials,
products or methods of construction.
•The code development process brings together building
professionals on a regular basis. It provides an international forum for
discussion and deliberation about building design, construction
methods, safety, performance requirements, technological
advances and innovative products.
1
2
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Application of the 2021 IECC
The 2021 Energy Code and all I-Codes clarify code sections.
However, the impact of the codes extends well beyond the
regulatory arena, as they are used in a variety of nonregulatory
settings, including:
1. Voluntary compliance programs such as those promoting
sustainability, energy efficiency and disaster resistance
2. The insurance industry, to estimate and manage risk, and as a
tool in underwriting and rate decisions
3. Certification and credentialing of individuals involved in the
fields of building design, construction and safety
4. Certification of building and construction-related products
5. US Federal agencies, to guide construction in an array of
government-owned properties
6. Facilities management
7. “Best Practices” benchmark for designers and builders, including
those who are engaged in projects in jurisdictions that do not
have a formal regulatory system or a government enforcement
mechanism
8. College, university and professional school textbooks curricula
9. Reference works related to building design and construction
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Significant Differences
Between 2015 and 2021 Energy Code
For Residential Construction
2015 Energy Code
R404 not less than 75% of
lighting fixture must be high
efficiency lamps
Blower door test amended
out of the code
R-value in attics R-49
U-factor for windows 0.32
2021 Energy Code
•R404 All lighting fixtures
permanently installed must be
high efficiency
•Mandatory blower door tests
are now required
•R-value in attics R-60
•U-factor for windows 0.30
Significant Differences
Between 2015 and 2021 Energy Code
For Residential Construction
2015 Energy Code
402.2.4 Access hatches and
doors shall be weather
stripped
Electrical boxes and
communication boxes not
required to be sealed
2021 Energy Code
•402.2.4 Access hatches and
doors shall have the same R-
value as the walls and ceiling
•R402.4.6 Electrical and
communication boxes shall
be sealed to limit air leakage
between conditioned and
unconditioned space
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Important Dates in CO HB22-1362
July 1, 2022 Jurisdictions that have adopted an energy code
must enforce it.
•Before July 1, 2023 Jurisdictions that have adopted and have an
effective date before July 1, 2023 still have an
option of adopting one of the three latest editions
of the IECC (2015, 2018, 2021)
•On/After July 1, 2023 Jurisdictions will be required to adopt the 2021
IECC, Model Electric Code (not the NEC), and
Solar Ready Code (both developed by Energy
Code Board)
Important Dates in CO HB22-1362
•On/Before Jan. 1, 2025 The Division of Fire Safety shall adopt and
enforce the 2021 IECC or equivalent, Model
Electric Code (not the NEC), and Solar Ready
Code
•On/Before Jan. 1, 2025 The Division of Fire Safety shall adopt and
enforce the 2021 IECC or equivalent, Model
Electric Code (not the NEC), and Solar Ready
Code
•On/After July 1, 2026 Jurisdictions will be required to adopt a low
energy and low carbon code, determined by
the Model Electric Code and the Solar Ready
Code
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Staff Recommendations
2021 Energy Code – The compliance path options have been
clarified and the prescriptive and mandatory labels have been
removed
Staff strongly recommends not adopting Appendix RB (Solar ready
provisions for one and two-family dwellings and townhomes)
Staff recommends not adopting Appendix RC (Zero Energy
Residential Provisions, adopting the Appendix would replace Section
R401.2)
Significant Changes to the 2021
Commercial Energy Code
C401.2 Application. Commercial buildings shall comply
with Section 401.2.1 or C401.2.2
C401.2.1 International Energy Conservation Code
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Commercial buildings shall comply with one of the
following:
1. Prescriptive compliance. The prescriptive compliance
option requires compliance with Sections C402
through C406 and C408.
2. Total building performance. The total building
performance option requires compliance with Section
C407.
C403, 2, 3 Fault detection and diagnostics.
New buildings with and HVAC system serving a gross
conditioned floor area of 100,000 square feet or larger
shall have a FDD system to monitor the HVAC
performance and automatically identify faults.
The 2021 Energy Code now requires the HVAC systems
to be more efficient. That can be accomplished by
different mechanical means.
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Lighting Controls:
•C405.2.1 Occupant sensor controls. Occupant sensors
shall be installed to control lights in the following space
types: Corridors, warehouse storage areas.
In general, new and existing buildings with a change of
occupancy shall be more energy efficient by means of
controlled lighting and HVAC designs.
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April 11, 2023
•Electric Vehicle Infrastructure and
Readiness Update
•Business/Vacation Home Rental
License Renewal Annual Report
Items Approved – Unscheduled:
•Planning Fee Schedule
•Proposition 123 Introduction
•Governing Policies Updates
•Stanley Park Master Plan
Implementation
•Downtown Loop Updates as Necessary
Items for Town Board Consideration:
None
Future Town Board Study Session Agenda Items
March 28, 2023
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