HomeMy WebLinkAboutPACKET Town Board 2023-03-14The Mission of the Town of Estes Park is to provide high‐quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, March 14, 2023
7:00 p.m.
ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments
will be provided to the Board for consideration during the agenda item and added to the final packet.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PRESENTATION.
Colorado Association of Chiefs of Police (CACP) reaccreditation presented to Chief Hayes
from former CACP President Chief Gary Barbour.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1.POLICY GOVERNANCE MONITORING REPORT - POLICIES 3.0, 3.1, 3.2, 3.4, 3.5,
3.6, 3.9, 3.10, 3.11.
Policy 2.3 designates specific reporting requirements for the Town Administrator to
provide information on policy compliance to the Board. The above policies are
reported on each March.
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated February 28, 2023 and Study Session Minutes dated
February 28, 2023.
3.Family Advisory Board Minutes dated February 2, 2023 (acknowledgment only).
4.Transportation Advisory Board Minutes dated January 18, 2023 (acknowledgment
only).
5.Parks Advisory Board Minutes dated December 15, 2022.
6.Letter of Support for Transportation Alternative Program Grant Application for the Fall
River Trail.
7.Resolution 24-23 Contract with DaVinci Sign Systems Inc. for Downtown Wayfinding
Signage Program – Phase 1 Installation Project.
Prepared 03-03-2023
*Revised
Page 1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
8. Resolution 25-23 Setting the Public Hearing for a New Beer & Wine Liquor License
Application for Aspen & Pines LLC dba SereniTEA's Tea Room, 207 Park Lane, Estes
Park, Colorado, for March 28, 2023.
9. Resolution 26-23 Setting the Public Hearing for a New Hotel and Restaurant Liquor
License Application for Karma Vibes LLC dba Karma Vibes, 1110 Woodstock Drive,
Estes Park, Colorado for March 28, 2023.
10. Reappointment of Ann Finley, Lawrence Gamble, and Belle Morris to the
Transportation Advisory Board for terms expiring March 31, 2026.
11. Acceptance of Town Administrator Policy Governance Monitoring Report.
ACTION ITEMS:
1.RESOLUTION 27-23 APPROVING AN INTERGOVERNMENTAL AGREEMENT
WITH ESTES PARK HEALTH FOR USE OF TOWN FACILITIES. Town Administrator
Machalek.
To authorize Estes Park Health to utilize the Town Board Room to hold the
organization's regularly scheduled Board of Directors meetings.
2.YMCA OF THE ROCKIES APPLICATION FOR CHILDCARE FUNDS. Deputy Town
Administrator Damweber.
Consider an application from the YMCA of the Rockies for Town childcare funds to
help with recruitment and retention of two teacher positions focused on infants and
toddlers.
3.RESOLUTION 28-23 SUNSETTING THE FAMILY ADVISORY BOARD. Deputy Town
Administrator Damweber.
4.INTERVIEW COMMITTEE FOR THE ESTES PARK BOARD OF APPEALS. Town
Clerk Williamson.
5.INTERVIEW COMMITTEE FOR THE ESTES PARK BOARD OF ADJUSTMENT.
Town Clerk Williamson.
REPORTS AND DISCUSSION ITEMS:
1.ESTES PARK MUSEUM 2022 ANNUAL REPORT. Museum Director Fortini.
Report on Museum scopes of services for 2022.
ADJOURN.
Page 2
Town Administrator’s Office Memo
To: Honorable Mayor Koenig
Board of Trustees
From: Town Administrator Machalek
Date: March 14, 2023
RE: Policy Governance Monitoring Report – Policy 3.0, 3.1, 3.2, 3.4, 3.5, 3.6,
3.9, 3.10, 3.11
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: Policy
QUASI-JUDICIAL YES NO
Board Policy 2.3 designates specific reporting requirements for the Town Administrator
to provide information on policy compliance to the Board.
Each March, I report on the following staff limitations:
Policy 3.1 Customer Service
Policy 3.2 Treatment of Staff
Policy 3.4 Financial Conditions and Activities
Policy 3.5 Asset Protection
Policy 3.6 Emergency Town Administrator Backup and Replacement
Policy 3.9 Communication and Support to the Board
Policy 3.10 Capital Equipment and Improvements Programming
Policy 3.11 Quality of Life
This report constitutes my assurance that, as reasonable interpreted, these conditions
have not occurred and further, that the data submitted below are accurate as of this
date.
Travis Machalek
Town Administrator
Page 3
Policy 3.1: The quality of life in the Town of Estes Park depends upon the partnership
between citizens, elected officials and Town employees. Therefore, within the scope of
his/her authority, the Town Administrator shall not fail to ensure high standards requiring
the treatment of our citizens:
3.1.1: The Town Administrator shall not fail to encourage the following basic
attitudes in employees:
3.1.1.1 – The Citizens of the Town of Estes Park deserve the best
possible services and facilities given available resources.
3.1.1.2 – Prompt action is provided to resolve problems or issues.
3.1.1.2.1 – “Prompt Action” shall be interpreted as:
• Citizens receive initial responses at a minimum
acknowledging the receipt of the contact, within
two business days
• The appropriate process required to resolve the
problem is initiated within three business days,
whenever possible.
3.1.1.3 – Attention is paid to detail and quality service is provided that
demonstrates a high level of professionalism.
3.1.1.4 – Each employee represents excellence in public service.
3.1.1.5 – Each employee is “the Town” in the eyes of the public.
Status: Compliance
Interpretation: I interpret this to mean that the importance of customer service is
reinforced in training and in performance evaluations of all staff, and that all staff
are held accountable for providing a high level of customer service. This does not
mean that the customer always gets everything that they might request, but rather
that Staff is polite, professional, responsive, and fair with all members of the
public. Given the relatedness of all the subsections of 3.1.1, it is my interpretation
that I may report on these limitations as a group.
Compliance with the policy will be achieved when:
1. Customer issues are handled in a prompt, polite, and fair manner.
2. Complaints and/or concerns that the Town Board and Town Administrator
receive about customer service regarding Town employees are minimal.
Evidence:
Page 4
1. Customer Service is included in the performance evaluations of all
employees.
2. The Town Board and Town Administrator receive minimal customer
service complaints from members of the public. Customer service
complaints that are received are addressed in a prompt manner.
3. The Town Board, Town Administrator, and Executive Leadership Team
receive compliments and letters of appreciation from customers.
4. Town employees complete mandated Service Elevated customer service
training.
5. 88% of respondents to the Town’s 2021 Community Survey rated our
Overall Customer Service positively (e.g. excellent/good).
Report: I report compliance.
3.1.2: The success of Estes Park Town Government depends upon the partnership
between citizens, elected officials and Town employees. Accordingly,
regarding the treatment of citizens and customers, the Town Administrator
shall not:
3.1.2.1 – Fail to inform citizens of their rights, including their right to
due process.
3.1.2.2 – Ignore community opinion on relevant issues or make
material decisions affecting the community in the absence of relevant
community input.
3.1.2.3 – Allow the community to be uninformed (or informed in an
untimely basis) about relevant decision making processes and
decisions.
3.1.2.4 – Be disorganized or unclear with respect to interactions with
the community.
3.1.2.5 – Ignore problems or issues raised by the community or fail to
address them in a timely manner.
3.1.2.6 – Allow incompetent, disrespectful or ineffective treatment
from Town employees.
3.1.2.7 – Unduly breach or disclose confidential information.
Status: Compliance
Page 5
Interpretation: I interpret this to mean that residents are informed well in
advance of any Town action; that Staff takes active steps to solicit and encourage
public comment on matters of public policy and significant projects; that Staff
treats all customers of the Town in a respectful and courteous manner; and that,
within the restrictions of the law, Staff does not disclose confidential information.
Due to the related nature of the sub-sections of 2.1.2, it is my interpretation that I
may report on all of these limitations as a group, rather than individually.
Compliance with the policy will be achieved when:
1. All public policy and significant project discussions include public
outreach and involvement.
2. Issues raised by customers are dealt with promptly at a staff level, if
possible, or are brought to the Town Board for consideration and
discussion if necessary.
3. The biennial community survey is completed.
4. Staff does not disclose confidential information other than such
disclosures required by law.
Evidence:
1. Public meetings, community meetings, and outreach meetings held above-
and-beyond regularly scheduled Town Board meetings.
2. Newspaper articles and press releases associated with public projects and
policies.
3. Results from the biennial community survey.
4. Lack of legal actions against the Town due to failure to provide due
process.
5. Lack of any legal action against the Town for improper disclosure of
confidential information.
Report: I report compliance.
Policy 3.2: With respect to the treatment of paid and volunteer staff, the Town
Administrator may not cause or allow conditions which are unsafe, unfair or undignified.
Accordingly, pertaining to paid staff within the scope of his/her authority, the
administrator shall not:
3.2.1: Operate without written personnel policies that clarify personnel rules for
employees.
Page 6
Status: Compliance
Interpretation: I interpret this to mean that the Town has formal written
personnel policies that are up-to-date with regard to current legal decisions, and
that these policies are readily available to all employees. These personnel policies
are not static and may be changed as needed in accordance with applicable law.
Compliance with the policy will be achieved when:
The Town has formal written personnel policies that cover the normal scope of
employment issues.
Evidence:
1. Town personnel policies are available to all employees on iTown and in
the Human Resources office.
2. All personnel policies have been reviewed and approved by the Town
Attorney (and CIRSA, if necessary).
Report: I report compliance.
3.2.2: Fail to acquaint staff with their rights under this policy upon employment.
Status: Compliance
Interpretation: I interpret this to mean that all new employees are informed of
Town personnel policies.
Compliance with the policy will be achieved when:
Every new employee is informed of the Town’s personnel policies.
Evidence:
1. Town personnel policies are available to all employees on iTown and in
the Human Resources office.
2. New employees are informed of the personnel policies as part of their on-
boarding policies, including where to locate these policies.
Report: I report compliance.
3.2.3: Fail to commit and adhere to the policies of Equal Employment Opportunity
and Fair Labor Standards Act.
Status: Compliance
Page 7
Interpretation: I interpret this to mean that the Town follows the strict
interpretation of the EEO and FLSA.
Compliance with the policy will be achieved when:
The Town has no cases of legal non-compliance.
Evidence:
There have been no successful legal actions against the Town in the past year
regarding any EEO or FLSA violations as an employer.
Report: I report compliance.
3.2.4: Fail to make reasonable efforts to provide a safe working environment for
employees, volunteers and citizens utilizing Town services.
Status: Compliance
Interpretation: I interpret this to mean that Town facilities are generally clear of
safety hazards and are properly maintained. It is not possible to completely
eliminate all hazards, but reasonable and prudent precautions are taken and plans
are made to prevent and repair hazards. When a hazard is identified, prompt
action will be taken to mitigate the hazard in an appropriate manner.
Compliance with the policy will be achieved when:
There are no known, unaddressed safety hazards in Town facilities and new
hazards are addressed promptly.
Evidence:
1. Successful loss control audit and property inspection from CIRSA.
2. Precautions are taken to prevent and correct hazards when a hazard is
identified.
Report: I report compliance.
3.2.5: Operate without written volunteer policies that clarify the responsibilities of
volunteers and of the Town for all volunteers.
Status: Compliance
Interpretation: I interpret this to mean that the Town must have and use a written
volunteer policy guiding the use of volunteers in the organization.
Compliance with the policy will be achieved when:
The Town has a written volunteer policy that is used to manage the Town’s
volunteer program.
Page 8
Evidence:
1. Policy 207 (Volunteer Program) guides the use of volunteers in the
organization.
Report: I report compliance.
Policy 3.4: With respect to the actual, ongoing condition of the Town government’s
financial health, the Town Administrator may not cause or allow the development of fiscal
jeopardy or loss of budgeting integrity in accordance with Board Objectives. Accordingly,
the Town Administrator may not:
3.4.1: Expend more funds than are available.
Status: Compliance
Interpretation: I interpret this to mean that there have been no expenditures in
excess of those approved in the adopted budget.
Compliance with the policy will be achieved when:
There are no expenditures in excess of those approved in the adopted budget, as
amended by the Town Board.
Evidence:
1. Town financial reports
2. Annual Comprehensive Financial Report
Report: I report compliance.
3.4.2: Allow the general fund and other fund balances to decline to a level below
that established by the Board of Town Trustees by adopted policy, unless
otherwise authorized by the Board.
Status: Compliance
Interpretation: I interpret this to mean that the General Fund balance at the end
of the fiscal year is at least 25%. This figure is based on the calculation of fund
balance after all carry-over funds are included. Encumbered but not expended
funds are excluded at the end of the year.
Compliance with the policy will be achieved when:
1. The final ACFR shows a General-Fund fund balance of 25% or greater,
unless otherwise authorized by the Board.
Page 9
2. The adopted budget anticipates an end-of-year fund balance in the General
Fund of 25% or greater, unless otherwise authorized by the Board.
Evidence:
1. The 2021 ACFR shows an 86.7% General-Fund fund balance at the end of
2021.
2. The 2022 budget, as amended, anticipates a 42.6% General-Fund fund
balance at the end of 2022.
3. The adopted 2023 budget anticipates a 26.8% General-Fund fund balance
at the end of 2023.
Report: I report compliance.
3.4.3: Allow cash to drop below the amount needed to settle payroll and debts in a
timely manner.
Status: Compliance
Interpretation: I interpret this to mean that all Town funds have adequate cash
available to settle all debts within the period for which they are due.
Compliance with the policy will be achieved when:
All payments are made on time from cash on hand.
Evidence:
1. Town financial reports
2. Annual Comprehensive Financial Report
3. Monthly Cash and Investment Reserve Ratio Reports
Report: I report compliance.
3.4.4: Allow payments or filings to be overdue or inaccurately filed.
Status: Compliance
Interpretation: I interpret this to mean that all payments or filings have been
made on time and accurately.
Compliance with the policy will be achieved when:
All payments are made on time and accurately.
Evidence:
Page 10
1. Town financial reports
2. Comprehensive Annual Financial Report
Report: I report compliance.
3.4.5: Engage in any purchases wherein normally prudent protection has not been
given against conflict of interest and may not engage in purchasing practices
in violation of state law or Town purchasing procedures.
Status: Compliance
Interpretation: I interpret this to mean that the Town has comprehensive
purchasing policies to guide the expenditure of Town funds and that those policies
are complied with.
Compliance with the policy will be achieved when:
The Town has adopted purchasing policies and all purchases are made in
compliance with these policies.
Evidence:
1. The Town’s adopted purchasing policies are available on iTown.
2. Annual Audit
3. Single Audit for federal funds
Report: I report compliance.
3.4.6: Use any fund for a purpose other than for which the fund was established,
unless otherwise authorized by the Board.
Status: Compliance
Interpretation: I interpret this to mean that any use of funds from a specific fund
must be for the stated purpose of that fund, unless otherwise authorized by the
Board.
Compliance with the policy will be achieved when:
All expenditures are made from the appropriate fund.
Evidence:
1. Town financial reports
2. Annual Comprehensive Financial Report
Page 11
3. Annual Audit
Report: I report compliance.
Policy 3.5: Within the scope of his/her authority and given available resources, the Town
Administrator shall not allow the Town’s assets to be unprotected, inadequately
maintained or unnecessarily risked. Accordingly, he or she may not:
3.5.1: Fail to have in place a Risk Management program which insures against
property losses and against liability losses to Board members, staff and the
Town of Estes Park to the amount legally obligates to pay, or allow the
organization to be uninsured:
3.5.1.1 – Against theft and casualty losses,
3.5.1.2 – Against liability losses to Board members, staff and the town
itself in an amount equal to or greater than the average for
comparable organizations.
3.5.1.3 – Against employee theft and dishonesty.
Status: Compliance
Interpretation: I interpret this to mean that the Town has adequate insurance
coverage to protect the organization, the Board, and staff from loss. Due to the
related nature of the sub-sections of 3.5.1, it is my interpretation that I may report
on all of these limitations as a group, rather than individually.
Compliance with the policy will be achieved when:
The Town maintains adequate insurance levels and suffers no unreasonable
uninsured losses.
Evidence:
1. Colorado Intergovernmental Risk Sharing Agency (CIRSA) Certificate of
Participation
2. The Town has not incurred any unreasonable uninsured losses in the last
year.
Report: I report compliance.
3.5.2: Subject plant, facilities and equipment to improper wear and tear or
insufficient maintenance (except normal deterioration and financial
conditions beyond Town Administrator control).
Page 12
Status: Compliance
Interpretation: I interpret this to mean that Town facilities and equipment are
properly maintained, subject to normal deterioration and financial conditions
beyond Town Administrator control. I interpret this policy to include all physical
buildings and utility infrastructure, but not transportation infrastructure or real
property.
Compliance with the policy will be achieved when:
We have preventative maintenance programs for Town buildings, major building
systems, utility infrastructure, and rolling stock.
Evidence:
1. Ongoing capital improvement projects completed in the past year, as
reported to the Board.
2. Preventative maintenance schedules for rolling stock.
3. Facilities maintenance projects completed in the past year, as reported to
the Board.
Report: I report compliance.
3.5.3: Receive, process or disburse funds under controls insufficient to meet the
Board-appointed auditor’s standards.
Status: Compliance
Interpretation: I interpret this to mean that there are no comments in the annual
audit that raise the question of insufficient controls.
Compliance with the policy will be achieved when:
We have an audit with no relevant qualifying comments.
Evidence:
1. Annual Audit comments
Report: I report compliance.
3.5.4: Unnecessarily expose Town government, its Board of Town Trustees or staff
to claims of liability.
Status: Compliance
Interpretation: I interpret this to mean that neither I nor Town staff take any
action that results in unnecessary liability exposure.
Page 13
Compliance with the policy will be achieved when:
There are no significant (greater than $25,000) legal or other settlements paid out
as the result of any unnecessary liability exposure.
Evidence:
There were no significant settlements paid out as the result of any unnecessary
liability in the last year.
Report: I report compliance.
3.5.5: Fail to protect intellectual property, information and files from loss or
significant damage.
Status: Compliance
Interpretation: I interpret this to mean that all Town information is protected
adequately through firewalls, cyber security measures, and adequate backups.
Non-electronic data is secured and protected at a level appropriate for
information.
Compliance with the policy will be achieved when:
1. We have no losses of data or information.
2. We have protocols in place to protect from cyber losses.
Evidence:
1. We have had no significant losses or damage to information or files over
the last year.
2. CIRSA loss control audit
3. Cyber security training conducted for all employees on a regular basis.
Report: I report compliance.
3.5.6: Acquire, encumber, dispose or contract for real property except as expressly
permitted in Town policy.
Status: Compliance
Interpretation: I interpret this to mean that I do not take any action to acquire,
encumber, dispose of, or contract for real property without the express permission
of the Town Board.
Compliance with the policy will be achieved when:
Page 14
There are no real property transactions that are not approved by the Town Board.
Evidence:
1. There were no property transactions in the last year that were not
expressly approved by the Town Board.
Report: I report compliance.
3.5.7: Allow internal control standards to be less than necessary to satisfy generally
accepted accounting/auditing standards recognizing that the cost of internal
control should not exceed the benefits expected to be derived.
Status: Compliance
Interpretation: I interpret this to mean that our internal controls are reasonable as
interpreted by the Town’s annual audit.
Compliance with the policy will be achieved when:
The annual audit has no significant comments regarding internal controls that
required a modified audit opinion.
Evidence:
The Town’s internal controls are in compliance with this requirement as
evidenced by the clean audit opinions received in past years. There is nothing to
indicate a deterioration in this condition for the year ended December 31, 2022.
Report: I report compliance.
Policy 3.6: In order to protect the Board from sudden loss of Town Administrator services,
the Town Administrator may have no fewer than two (2) other members of the Town
management team familiar with Board of Town Trustees and Town Administrator issues
and processes.
3.6.1: The Assistant Town Administrator shall act in the capacity of Town
administrator in his/her absence. In the Absence of the Town Administrator
and Assistant Town Administrator a Town Department Head previously
designated by the Town Administrator will act in the capacity of Town
Administrator.
Status: Compliance
Interpretation: I interpret this to mean that I must officially designate two staff
members to serve in my stead, should I not be able to perform the duties of my
job. This designation is to be expressly designated in an internal operating
procedure.
Page 15
Compliance with the policy will be achieved when:
There is an adopted policy that specifies backups for the Town Administrator.
Evidence:
1. Policy 203 – Town Administrator Backup and Replacement
Report: I report compliance.
3.6.2: The Town Administrator shall provide the necessary training needed to
enable successful emergency replacement.
Status: Compliance
Interpretation: I interpret this to mean that I must keep the backup Town
Administrators well informed and well trained so that any of them could replace
me in the event that I am not able to perform my official duties.
Compliance with the policy will be achieved when:
The two identified backup Town Administrators possess the requisite skills and
knowledge to perform the duties of Acting Town Administrator in my absence.
Evidence:
1. Policy 203 – Town Administrator Backup and Replacement
2. All of the identified backup Town Administrators are generally up-to-date
on Town issues and understand the role of the Town Administrator in
relation to the Town Board and the operation of the Town organization.
Report: I report compliance.
Policy 3.9: The Town Administrator shall not permit the Board of Town Trustees to be
uninformed or unsupported in its work. Accordingly, he or she may not:
3.9.1: Let the Board of Town Trustees be unaware of relevant trends, anticipated
adverse media coverage, material external and internal changes, and
particularly changes in the assumptions upon which any Board policy has
been previously established.
Status: Compliance
Interpretation: I interpret this to mean that the Town Board is appropriately
informed of developments related to Town issues directly from myself or from the
appropriate staff member. I also interpret this requirement to be limited to issues,
events, media coverage, and other matters of which staff or I are aware of.
Compliance with the policy will be achieved when:
Page 16
Town Board members are not surprised by any issue that staff or I was previously
aware of.
Evidence:
1. Weekly updates to the Board
2. Town Talk email to staff
3. Specific-subject emails to the Town Board when required to address an
emerging issue.
4. Economic Dashboard
Report: I report compliance.
3.9.2: Fail to submit monitoring data required by the Board (see policy on
Monitoring Town Administrator Performance in Board/Staff Linkage) in a
timely, accurate and understandable fashion, directly addressing provisions
of Board policies being monitored.
Status: Compliance
Interpretation: I interpret this to mean that I report monitoring data to the Town
Board as outlined in the review schedule adopted in Policy Governance Policy 2.3
and that the format of the reports is acceptable to the majority of the Board.
Compliance with the policy will be achieved when:
Compliance reports are received by the Town Board in accordance Governing
Policy 2.3.
Evidence:
1. All compliance reports over the last year were supplied to the Town Board
within the required timeframe.
Report: I report compliance.
3.9.3: Fail to establish a process that brings to the Board of Town Trustees as many
staff and external points of view, issues and options as needed for informed
Board choices on major policy issues.
Status: Compliance
Interpretation: I interpret this to mean that information presented to the Town
Board must accurately reflect differing options and opinions involved in major
policy decisions. Staff may make recommendations and may present
recommended options to the Town Board.
Page 17
Compliance with the policy will be achieved when:
Standard presentations and memos are structured to ensure that pros and cons are
included and that there is a discussion of options available to the Town Board.
Evidence:
1. Board observation and opinion
2. Use of standard memo format for all presentations
Report: I report compliance.
3.9.4: Present information in unnecessarily complex or lengthy form.
Status: Compliance
Interpretation: I interpret this to mean that information presented to the Town
Board has enough detail, and is presented clearly enough, for each member of the
Board to be adequately informed when making a policy decision. I also interpret
this requirement to mean that information should be focused on the information
required for broad policy issues, not peripheral details. Each member of the Board
may have a different preference for level of detail and how information is
provided. I must strive to present information that meets the needs of all Board
members, but may not maximize the needs or style of any one trustee at the
expense of the other.
Compliance with the policy will be achieved when:
All members of the Board feel that they have received enough information to
make policy decisions on any particular issue.
Evidence:
1. Board observation and opinion
2. Use of standard memo format for all presentations
Report: I report compliance.
3.9.5: Fail to provide support for official Board of Town Trustees activities or
communications.
Status: Compliance
Interpretation: I interpret this to mean that official Board activities and actions
are clearly communicated to the public and there is a culture of transparency
within Town Government. I am responsible not just for my own actions, but the
culture throughout the organization. I am also responsible for the support
Page 18
provided to the Town Board through other staff, such as the Public Information
Officer and the Town Clerk.
Compliance with the policy will be achieved when:
There is a culture of transparency among Town staff and it is demonstrated in our
day-to-day actions.
Evidence:
1. Board observation and opinion
2. Activities of the Public Information Officer through news media, social
media, and other tools.
3. Public comments regarding the Town’s transparency of information.
Report: I report compliance.
3.9.6: Fail to deal with the Board of Town Trustees as a whole except when
fulfilling individual requests for information.
Status: Compliance
Interpretation: I interpret this to mean that I do not play favorites with any
members of the Board and that I treat each member of the Board fairly and
respectfully at all times. I also interpret this to mean that I can have confidential
conversations with any member of the Board, and that I respect that
confidentiality. In order to be effective in my job in assisting the Town Board as a
whole, Board members must have a level of trust that each can communicate with
me openly without reservation.
Compliance with the policy will be achieved when:
Directions from the Town Board to the Town Administrator only come from the
Board acting as a whole and each member of the Board feels that they are treated
fairly and respectfully at all times. Board members feel that they can be open and
honest with me in all communications.
Evidence:
1. Board observation and opinion
2. Lack of instances where failure to comply with this requirement has
resulted in issues with the Board, staff, or the public.
Report: I report compliance.
3.9.7: Fail to report in a timely manner any actual or anticipated noncompliance
with any policy of the Board of Town Trustees.
Page 19
Status: Compliance
Interpretation: I interpret this to mean that I notify the Board at the earliest
possible opportunity when I am in noncompliance with any item described in the
Staff Limitations section of the adopted Policy Governance policies, regardless of
whether that noncompliance is intentional or unintentional. I interpret “earliest
possible opportunity” to be relative to the materiality of the noncompliance.
Major noncompliance issues that may have significant financial, legal, or political
impacts on the Town should be reported as soon as possible. Minor, non-material
items (such as “Partial Compliance” items in my monitoring reports) may be
reported in a regularly scheduled report to the Board.
Compliance with the policy will be achieved when:
I make the Board aware of all actual or anticipated instances of non-compliance in
a timely manner.
Evidence:
1. Board observation
Report: I report compliance.
Policy 3.10: With respect to planning for and reporting on capital equipment and
improvements programs, the Town Administrator may not jeopardize either operational
or fiscal integrity of the organization. Accordingly, he or she may not allow the
development of a capital program which:
3.10.1: Deviates materially from the Board of Town Trustees’ stated priorities.
Status: Compliance
Interpretation: I interpret this to mean that staff does not pursue any capital
projects or equipment that materially deviate from the key outcomes, goals, and
objectives adopted by the Town Board within the Strategic Plan.
Compliance with the policy will be achieved when:
All capital improvements and purchases of capital equipment can be directly tied
to the Town Board’s Strategic Plan and no expenditures are made or planned for
the annual budget that are not supportable under the current Town financial
resources.
Evidence:
1. Adopted Budget for capital projects and equipment
2. Adopted Capital Improvement Plan
Page 20
3. Vehicle Replacement Plan, which budgets and plans for multi-year
funding of capital vehicle purchases.
Report: I report compliance.
3.10.2: Plans the expenditure in any fiscal period of more funds than are
conservatively projected to be available during that period.
Status: Compliance
Interpretation: I interpret this to mean that we are conservative with our
budgeting and that we do not overstate revenue or understate expenditures.
Compliance with the policy will be achieved when:
We do not exceed our budgeted expenditures.
Evidence:
1. Annual Comprehensive Financial Report
2. Adopted Annual Budget
Report: I report compliance.
3.10.3: Contains too little detail to enable accurate separation of capital and
operational start-up items, cash flow requirements and subsequent audit
trail.
Status: Compliance
Interpretation: I interpret this to mean that the Town’s adopted budget and
subsequent accounting separates out capital expenses, operating expenses, and
other expenses.
Compliance with the policy will be achieved when:
The annual budget and financial reports provide adequate information to see the
separation of capital expenses, operating expenses, and other expenses.
Evidence:
1. Annual Audit
2. Published Adopted Annual Budget
3. Financial Reports
Report: I report compliance.
Page 21
3.10.4: Fails to project on-going operating, maintenance, and
replacement/perpetuation expenses.
Status: Compliance
Interpretation: I interpret this to mean that the Town has an annual budget and
an annual Capital Improvement Plan that are both active and maintained.
Compliance with the policy will be achieved when:
We have a robust and repeatable budget and capital improvement planning
process that result in an adopted budget document and an adopted capital
improvement plan.
Evidence:
1. Adopted Capital Improvement Plan
2. Adopted Annual Budget
Report: I report compliance.
3.10.5: Fails to provide regular reporting on the status of the budget and on the
progress of each active project, including data such as changes and the
financial status of each project, including expenditures to date.
Status: Compliance
Interpretation: I interpret this to mean that staff should regularly report back to
the Town Board on the progress of major projects that are currently planned or
underway. This requirement does not apply to day-to-day operational activities.
Compliance with the policy will be achieved when:
The Board feels adequately informed about ongoing projects.
Evidence:
1. Reports to the Board at regular Town Board meetings
2. Weekly Board updates from the Town Administrator
3. Specific emails regarding emerging issues that are relevant to the Board’s
work
4. Study Sessions with the Board as needed
Report: I report compliance.
Page 22
Policy 3.11: With respect to Town government’s quality of life for the community, the
Town Administrator shall not fail to plan for implementing policies of the Board regarding
economic health, environmental responsibility, and community interests.
Status: Compliance
Interpretation: I interpret this to mean that I provide for the implementation of
the Town Board’s Strategic Plan.
Compliance with the policy will be achieved when:
The Town Board’s Strategic Plan is substantially implemented, allowing for
modifications based upon circumstances or resource levels that are outside of the
Town Administrator’s control.
Evidence:
1. Observation and opinion of the Town Board
Report: I report compliance.
Page 23
Page 24
Town of Estes Park, Larimer County, Colorado, February 28, 2023
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 28th day of February, 2023.
Present: Wendy Koenig, Mayor
Trustees Marie Cenac
Kirby Hazelton
Barbara MacAlpine
Patrick Martchink
Cindy Younglund
Also Present: Town Administrator Travis Machalek
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Kimberly Disney, Recording Secretary
Absent: Mayor Pro Tem Scott Webermeier
Mayor Koenig called the meeting to order at 6:15 p.m.
REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (Koenig/Hazelton) to enter into executive session for
discussion of a personnel matter - Section 24-6-402(4}(f}, C.RS. and not involving:
any specific employees who have requested discussion of the matter in open
session; any member of the Town Board; the appointment of any person to fill an
office of the Town Board; or personnel policies that do not require discussion of
matters personal to particular employees – Municipal Judge Annual Evaluation,
and it passed unanimously.
The Board entered into executive session at 6:23 p.m. and concluded the executive
session at 6:55 p.m.
Mayor Koenig reconvened the regular meeting at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
RECOGNITION OF PARKS ADVISORY BOARD.
Mayor Koenig presented a Resolution of Respect recognizing the Parks Advisory Board
and members.
AGENDA APPROVAL.
It was moved and seconded (Hazelton/MacAlpine) to approve the Agenda with Action
Item 2 and Action Item 3 to follow the Consent Agenda, and it passed unanimously.
PUBLIC COMMENTS.
Christy Crosser/Pinewood Springs citizen spoke in support of the 1A Sales Tax renewal
discussed during the Study Session and as a member of the Estes Park Museum Friends
& Foundation Inc she encouraged support of the Estes Park Museum through 1A Sales
Tax citing the Museum’s value in preserving the Town’s history.
Deanna Ferrell/Town citizen and Nancy Almond/County citizen and members of the
Family Advisory Board (FAB) spoke in favor of maintaining FAB. They spoke to the
importance of the 6E funds, membership challenges, guidance issues, the importance of
families in the community, prioritization of families and workforce, and the importance of
local government interaction on family issues.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: The Estes Park Planning
Commission held a Study Session where they received a report on the Housing Needs
Assessment by the Estes Park Housing Authority. The Colorado Association of Ski Towns
DR
A
F
T
Page 25
Board of Trustees – February 28, 2023 – Page 2
met and discussed water law, water supply sustainability, and water treatment plants’
effect on water temperatures. The 2023 Duck Race has opened with 64 non-profit
organizations participating in the event. The Platte River Power Authority met and
continues to work with owner communities to utilize the same Advanced Metering
Infrastructure. The Estes Park Economic Development Corporation met and were
introduced to newly hired Entrepreneur Center Manager, Parker Witmore; they continue
to work on board structure updates and visioning and received a report on the Housing
Needs Assessment. Construction projects have begun in the downtown and citizens were
encouraged to drive safely.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek thanked the Power and Communications staff for their work
the last few weeks during inclement weather.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated February 14, 2023 and Study Session Minutes dated
February 14, 2023.
3. Resolution 08-23 to Consider a Program Plan to Assure Title VI Compliance as a
Recipient of Federal Transit Administration Funding for Public Transportation.
(Continued from February 14, 2023)
4. Resolution 15-23 Intergovernmental Agreement for 2023 Fiscal Year Certifications
and Assurances as required for Federal Transit Administration Funding for Public
Transportation with CDOT.
5. Resolution 16-23 Setting the Public Hearing for a New Beer & Wine Liquor License
Application for Aspen & Pines LLC dba SereniTEA's Tea Room, 207 Park Lane,
Estes Park, Colorado, for March 14, 2023.
6. Resolution 17-23 Setting the Public Hearing for a New Hotel and Restaurant Liquor
License Application for Karma Vibes LLC dba Karma Vibes, 1110 Woodstock
Drive, Estes Park, Colorado, for March 14, 2023.
7. Resolution 18-23 Sunsetting the Parks Advisory Board and Continuing the
Transportation Advisory Board.
It was moved and seconded (Martchink/Younglund) to approve the Consent
Agenda, and it passed unanimously.
LIQUOR ITEMS:
1. RESOLUTION 19-23 NEW HOTEL AND RESTAURANT LIQUOR LICENSE
APPLICATION FOR ST. VRAIN PROPERTY LLC DBA TWIN OWLS MOTOR
LODGE, 130 STANLEY AVENUE, ESTES PARK, COLORADO. Mayor Koenig
opened the public hearing and Town Clerk Williamson presented Resolution 19-
23. She reviewed the application for the new Hotel and Restaurant Liquor License,
stating all paperwork and fees have been submitted and the application has
undergone concurrent review. The applicant was aware of the Training for
Intervention Procedures (TIPS) requirement. The applicant was available for
questions and provided background on the company, upgrades to the locations,
embracing the local community, local partnerships, plans for opening, and stated
the TIPS training would be required for all employees serving alcohol. The Board
discussed the boundaries of the liquor license. Mayor Koenig closed the public
hearing and it was moved and seconded (Hazelton/Younglund) to approve
Resolution 19-23, and it passed unanimously.
2. RESOLUTION 20-23 NEW LODGING AND ENTERTAINMENT LIQUOR
LICENSE APPLICATION FOR BIG THOMPSON PROPERTY LLC DBA ESTES
VILLAGE INN, 1040 BIG THOMPSON AVENUE, ESTES PARK, COLORADO.
DR
A
F
T
Page 26
Board of Trustees – February 28, 2023 – Page 3
Mayor Koenig opened the public hearing and Town Clerk Williamson presented
Resolution 20-23. She reviewed the application for the new Lodging and
Entertainment Liquor License, stating all paperwork and fees have been submitted
and the application has undergone concurrent review. She provided background
on the Lodging and Entertainment Liquor License type and the limitations of the
license. The applicant was aware of the Training for Intervention Procedures
requirement. The applicant was available for questions. The Board discussed the
differences in operations between the Twin Owls Motor Lodge and Estes Village
Inn. Mayor Koenig closed the public hearing and it was moved and seconded
(Cenac/MacAlpine) to approve Resolution 20-23, and it passed unanimously.
PLANNING ITEMS: Items reviewed by Planning Commission or staff for Town Board
Final Action.
1. ACTION ITEMS:
A. RESOLUTION 21-23, SPECIAL REVIEW, “CULTURAL INSTITUTION” 415
WEST WONDERVIEW AVENUE, HISTORIC STANLEY HOME
FOUNDATION, OWNER/APPLICANT. Mayor Koenig opened the public
hearing and Planner Woeber presented Resolution 21-23 for a special review
application of a “Cultural Institution” use at the Historic Stanley Home Museum
and Education Center. He highlighted procedures of special reviews, the
history of the property, previous Town Board approval of the Cultural Institution
on August 28, 2018, conditions of the previous approval, and requested
amendments to original conditions of approval as follows: No. 1 allowing for the
overlap of tour groups; No. 2 increasing Sunday hours of operation; No. 3
increasing the number of allowed special events to four per month and allow
outdoor events; No. 10 allowing on-site year round parking and adding five
additional spaces; No. 11 allowing all parking spaces to be used by tour
attendees; and adding condition No. 14 to require an annual written review of
the Museum to the Community Development Department. The applicants were
available for questions and the Board discussed the outreach with neighboring
properties. Mayor Koenig closed the public hearing and it was moved and
seconded (Younglund/Cenac) to approve Resolution 21-23, and it passed
unanimously.
B. ORDINANCE 01-23 ALLEY VACATION, PLATTED ALLEY WITHIN THE
FIRST RESUBDIVISION OF BUENNA VISTA TERRACE, TODD PHILLIPS,
EP REAL ESTATE LLC/APPLICANT. Mayor Koenig opened the public
hearing and Planner Woeber presented Ordinance 01-23 for an Alley Vacation
of Buenna Vista Terrace to allow for an addition to the existing structure at 231
Moraine Avenue and meet setback requirements. He highlighted utility
requirements, the removal of additional alley vacations adjacent to Lots 10A to
12A, and 10B to 12B. Don Darling spoke on behalf of the applicant regarding
their work for this vacation and agreement by the neighboring property owner.
The Board discussed the process if the Full Throttle Distillery acquired
additional land, and staff’s efforts to resolve previously noted issues by the
Town Board at the February 14, 2023 Town Board meeting. Mayor Koenig
closed the public hearing and it was moved and seconded
(Younglund/MacAlpine) to approve Ordinance 01-23, and it passed
unanimously.
ACTION ITEMS:
1. ORDINANCE 02-23 AMENDING CHAPTERS 12.20 AND 12.30 OF THE ESTES
PARK MUNICIPAL CODE, AND THE ART IN PUBLIC PLACES GUIDELINES,
TO REMOVE REFERENCES TO THE PARKS ADVISORY BOARD. Mayor
Koenig opened the public hearing and Director Muhonen presented Ordinance 02-
23 to amend the Estes Park Municipal Code and Art in Public Places (AIPP)
Guidelines following the sunsetting of the Parks Advisory Board (PAB) by
Resolution 18-23. He highlighted PAB’s role in the AIPP program and Public Works
administration of the program in the future. The Board discussed the review
DR
A
F
T
Page 27
Board of Trustees – February 28, 2023 – Page 4
process of AIPP applications. Mayor Koenig closed the public hearing and it was
moved and seconded (Cenac/Younglund) to approve Ordinance 02-23, and it
passed unanimously.
2. REVISED POLICY 601 PURCHASING POLICY – SPENDING AUTHORITY &
LIMITS. Director Hudson presented revised Policy 601 which amends the policy
due to organizational changes. The revisions include amended job titles, inclusion
of new positions, and purchasing limit changes. It was moved and seconded
(Hazelton/Martchink) to approve Revised Policy 601 Purchasing Policy -
Spending Authority & Limits, and it passed unanimously.
3. RESOLUTION 22-23, SUPPLEMENTAL BUDGET APPROPRIATIONS #1 TO
THE 2023 BUDGET. Director Hudson presented Resolution 22-23 to approve
budget appropriations including: funding a new full time Event Coordinator,
reorganization of the Police Department, replacement of two Police Department
vehicles, closeout of the Moraine Avenue Ditch 2013 flood damage site, Museum
improvements, the US36 and Community Drive roundabout, overhead powerline
replacements, the Utility Project Manager position, Elkhorn watermain
replacement, the Park Entrance Mutual Pipeline and Water Company project, and
construction of the Prospect Mountain Water District. The Board discussed raised
fees for rentals of Town properties for events and the additional events hosted and
the Events Center. Mayor Koenig closed the public hearing and it was moved and
seconded (Martchink/Hazelton) to approve Resolution 22-23, and it passed
unanimously.
4. FINAL 2022 STRATEGIC PLAN PROGRESS REPORT AND AMENDED 2023
STRATEGIC PLAN. Town Administrator Machalek presented the final report on
the 2022 Strategic Plan and amendments to the 2023 Strategic Plan to include any
incomplete objectives. He highlighted the on-hold objective for Safe Routes to
Schools, extended staffing vacancies as a root cause of incomplete objectives in
2022, inclusion of a final report of objective status’, and amending the 2023
Strategic Plan to include incomplete objectives. The Board discussed the expected
completion date of 2022 carryover objectives. It was moved and seconded
(Younglund/MacAlpine) to approve the amended 2023 Strategic Plan as
presented, and it passed unanimously.
5. 2023 ANNUAL WORKFORCE AND CHILDCARE FUNDING PLAN FOR
LODGING TAX (6E) FUNDS. Deputy Town Administrator Damweber presented
the 2023 Annual Workforce and Childcare Funding Plan for Lodging Tax (6E)
Funds. He highlighted approval of Ballot Measure 6E, the Childcare Needs
Assessment, the Estes Valley Housing Needs Assessment, timelines for receiving
revenue, a new Town position to assist with administration of funds, allocation of
funds of $4.75 million to housing and $625,000 to childcare, and the process for
future years. The Board discussed reasons for fund allocation division, cost of an
early childhood needs assessment and using it as leverage for future grants, 6E
fund reserve for capital improvements, and support to the Estes Park Housing
Authority.
It was moved and seconded (MacAlpine/Younglund) to approve the 2023
Annual Workforce and Childcare Funding Plan for Lodging Tax (6E) as
proposed, and it passed unanimously.
Mayor Koenig called a break at 9:05 p.m. and the meeting was reconvened at 9:14
p.m.
6. RESOLUTION 23-23 AMENDMENT TO THE INTERGOVERNMENTAL
AGREEMENT FOR THE ESTES PARK LOCAL MARKETING DISTRICT (LMD).
Deputy Town Administrator Damweber presented Resolution 23-23 with
amendments regarding the division, use and approval process of 6E funds by the
Town and the County, and an amendment to include LMD approval of the Bylaws
in addition to Town and County approval. It was moved and seconded
(Martchink/Hazelton) to approve Resolution 23-23, and it passed unanimously.
DR
A
F
T
Page 28
Board of Trustees – February 28, 2023 – Page 5
7. REVISED POLICY 225 - CHILDCARE FUNDING GUIDELINES. Deputy Town
Administrator Damweber presented revised Policy 225 and highlighted previous
Town Board discussion on the policy. Revisions included clarifications on the
Town’s role, updating references to “Childcare Fund”, fund appropriations,
additions to the eligible entities list, removing a matching requirement, updating
eligible expenditures, and clarifications on the transfer of funds, reporting
requirements and expectations regarding direct subsidies. It was moved and
seconded (Cenac/Martchink) to approve Revised Policy 225 - Childcare
Funding Guidelines, and it passed unanimously.
8. REVISED POLICY 227 – WORKFORCE AND ATTAINABLE HOUSING
GUIDELINES. Deputy Town Administrator Damweber presented revised Policy
227 and revisions included updating the policy title and including “attainable”
throughout the policy, updating references to “Workforce and Attainable Housing
Fund”, updating the list of eligible expenditures, and clarifications on the transfer
of funds. He requested Board direction on adjusting the Area Median Income (AMI)
range maximum from 175% AMI to 150% AMI and the prioritization of targeted
AMI range for Town support. The Board discussed past reasons for adjusting to a
175% AMI, the density bonus requirement as stipulated in the Estes Park
Development Code, and the advantages and disadvantages of adjusting the
maximum AMI to 150%. It was moved and seconded (Cenac/MacAlpine) to
approve Revised Policy 227 – Workforce and Attainable Housing Guidelines
maintaining the maximum AMI at 175%, and it passed unanimously.
It was moved and seconded (Martchink/Hazelton) to extend the meeting past 10:00
p.m., and it passed with Trustee Cenac voting “No”.
REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (Koenig/Hazelton) to enter into executive session for
the purpose of determining positions relative to matters that may be subject to
negotiations, developing strategy for negotiations, and/or instructing negotiators -
Section 24-6-402(4}(e}, C.RS. – Fish Hatchery Negotiation Update, and it passed
unanimously.
Mayor Koenig recessed the meeting at 9:43 p.m. The Board entered executive session
at 09:45 p.m. and concluded the executive session at 10:45 p.m.
Mayor Koenig reconvened the regular meeting at 10:46 p.m.
Whereupon Mayor Koenig adjourned the meeting at 10:46 p.m.
Wendy Koenig, Mayor
Kimberly Disney, Recording Secretary DR
A
F
T
Page 29
Town of Estes Park, Larimer County, Colorado February 28, 2023
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 28th day of February, 2023.
Board: Mayor Koenig, Mayor Pro Tem Webermeier, Trustees
Cenac, Hazelton, MacAlpine, Martchink, and Younglund
Attending: Mayor Koenig, Trustees Cenac, Hazelton, MacAlpine,
Martchink and Younglund
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Town Attorney Kramer, and Deputy Town Clerk
Beers
Absent: Mayor Pro Tem Webermeier
Mayor Koenig called the meeting to order at 3:58 p.m.
2021 INTERNATIONAL BUILDING CODE AND INTERNATIONAL RESIDENTIAL
CODE. Gary Rusu, SAFEBuilt Chief Building Official (CBO) requested Board feedback
regarding adopting the 2021 International Building Code and International Residential
Code. He stated Larimer County has adopted both codes and enforcing a similar code
provides consistency and simplicity in the Estes Valley. Historically the Town adopts
every other code amendment which went off cycle in 2017 due to staffing changes.
Board questions have been summarized: Concern was heard regarding adopting the
2021 codes and impacts to the future cost of building workforce housing; questioned the
differences between the 2018 and 2021 codes; whether staff provides training and
information to contractors when new codes are adopted; and if staff foresees issues
adopting the 2021 code versus the 2018 code. Discussion ensued regarding State
mandates to adopt the new Energy Code and the correlation between the adoption of
the 2018 or 2021 codes. Eric Fried, Larimer County CBO stated since 2013 the county
has adopted the most recent building codes to provide consistency and to make the
county eligible for grant opportunities. CBO Rusu stated the 2021 code would be similar
to the current 2015 code aside from sprinkler requirements and permit length changes
from 60 months to 18 months to be more consistent with Larimer County. Discussion
ensued regarding sprinkler requirements including: how sprinkler requirements are
handled in Larimer County and the fire districts; impacts for properties which are not
connected to Town water; and how sprinklers help bridge the gap in response time
during a fire which can save lives and property. Estes Valley Fire Protection District
Chief Wolf provided background on the development of new codes, reviewing agencies,
consistency to jurisdictional response, and statistics related to deaths from fires and
property loss from fires. He stated, if a municipality adopts sprinkler requirements the
Fire District would be able to extend the requirement throughout the district. Board
consensus was to bring the item forward with considerations related to sprinkler
requirements for single-family dwellings.
1A RENEWAL.
Town Administrator Machalek stated voters approved the one-percent 1A sales tax in
April 2014, which took effect on July 1, 2014 and would expire on June 30, 2024. These
tax dollars fund four special revenue funds including: the Street Improvement Fund,
Trails Expansion Fund, Community Center Fund, and the Emergency Response Fund.
The Community Center funding is not critical for operation of the center. The 2023
Strategic Plan instructed staff to “develop a process for Town Board consideration of a
ballot measure to renew the 1A sales tax.” Staff proposed the following process: confirm
Board interest in exploring the renewal of the tax; utilize the Town’s Community Survey
results, the Comprehensive Plan, and consultation with experts to develop a draft
breakdown of renewal components; solicit feedback from the public, advisory boards
and community partners; and present the draft breakdown of renewal components and
DR
A
F
T
Page 30
Town Board Study Session – February 28, 2023 – Page 2
summary of feedback to the Town Board. Staff would need to bring forward a package
for consideration well in advance of the January 2024 deadline to set a ballot question.
A small internal staff team would develop the package comprised of input from
community stakeholders. Board questions have been summarized: questioned the
previous process for developing the package for the 1A sales tax in 2014 compared to
the identified process; package timeline; the composition of the small internal team and
concerns regarding personal bias. Town Administrator Machalek stated the initial
package formation would start in the Town Administrator’s office, which would then be
reviewed by the Executive Leadership Team and community partners, including special
districts. He encouraged Board direction on the composition of the internal team for a
first draft and highlighted the importance of a package reflecting the needs of the
community, including wildfire preventative measures, and continued improvement of
streets and trails. The Board was in consensus to direct staff to move forward with the
1A sales tax renewal.
FINE ARTS GUILD PERFORMING ARTS CENTER.
In 2022, the Fine Arts Guild approached the Town with a proposal to construct and
operate a performing arts center on the Town-owned parcel at the intersection of
Moraine Avenue and Elm Road. At the October 25, 2022, Town Board meeting the
Board directed the Guild to explore Stanley Park as a location for this proposal. Staff
recommended the Fine Arts Guild fund an update to the Stanley Park Master Plan with
the Town selecting and overseeing the consultant. Town Administrator Machalek stated
the update would determine if the location was ideal for a performing arts center, the
optimal location on the property, a review of impacts to existing elements, and provide
an opportunity for public input and feedback. If the updated Master Plan supports
construction and operation of a performing arts center within Stanley Park, the Town
would develop an agreement with the Fine Arts Guild for use, fundraising, design,
construction timelines, operating parameters and other lease terms for the Board’s
consideration. Staff requested Board input on the proposal. Board comments have been
summarized: questioned if the Stanley Park deed restrictions would permit an art center
on the property; approximate cost of the study and whether private contributions to the
Fine Arts Guild could be utilized to fund the study; and staff time requirements and
limitations. Tim Phillips, Fine Arts Guild of the Rockies Director stated the center
received a $1 million donation for the development of a performing arts center. He
stated the Guild would propose the same building design presented to the Town Board
in 2022 at the Elm Road location. He stated support had been received from other art
organizations within the community. The Guild has been researching immersive art
businesses similar to Meow Wolf and would pursue options to replicate a program in the
upper levels of the proposed center to generate revenue. Clarification was requested on
the proposed location on the Stanley Park property and whether the updated Master
Plan would include parking. The Board was in agreement to bring this item forward for
consideration with no changes to the proposed timeline.
FAMILY ADVISORY BOARD CHECK IN.
At the November 9, 2021 study session the Town Board discussed ongoing issues
related to the Family Advisory Board (formerly Community & Family Advisory Board). At
the time, Mayor Pro Tem Martchink and Trustee Younglund were appointed by the
Town Board to develop recommendations for next steps concerning the Family Advisory
Board (FAB). It was recommended and determined the FAB would be permitted to
“refocus” and continue with ongoing efforts outlined in their bylaws. The Mayor
requested a five minute break at 5:25 p.m. and the Board reconvened at 5:30 p.m.
Since the refocus, staff stated FAB has faced challenges regarding roles and
responsibilities including frustrations on policy recommendations, inability to be action
oriented, and membership and regular attendance issues. Deputy Town Administrator
Damweber stated three members have resigned from FAB since May of 2022, which
left FAB at the minimum number of members required to continue meeting under their
bylaws. Board discussion ensued and consensus was reached to consider sunsetting
FAB at an upcoming meeting stating the conditions have changed since the initial
formation of FAB in 2017 such as the approval of the Ballot Issue 6E providing Local
Marketing District tax funds for workforce/attainable housing and childcare within the
Estes Valley. Further discussion outlined the potential of forming a task-oriented group
DR
A
F
T
Page 31
Town Board Study Session – February 28, 2023 – Page 3
to provide recommendations on an annual operation plan for 6E funds and the Town
Strategic Plan development.
SEMI-ANNUAL COMPLIANCE REVIEW WITH BOARD GOVERNING POLICIES –
POLICY 1.10 SELF-MONITORING OF THE BOARD. Mayor Koenig requested
comments from the Board and hearing none, closed the discussion.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
Town Administrator Machalek stated the Town signed a contract with a firm to review
Planning Division deposit fees which should be completed in approximately four
months. He requested Board interest in reducing deposit fees by 50% as recommended
by staff during the December 13, 2022 meeting, to which the Board stated agreement.
FUTURE STUDY SESSION AGENDA ITEMS.
An Electric Vehicle Infrastructure and Readiness Update discussion was scheduled for
April 11, 2023.
There being no further business, Mayor Koenig adjourned the meeting at 5:55 p.m.
Bunny Victoria Beers, Deputy Town Clerk
DR
A
F
T
Page 32
Town of Estes Park, Larimer County, Colorado, February 2, 2023
Minutes of a meeting of the FAMILY ADVISORY BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held in Rooms 203 of the
Estes Park Town Hall in said Town of Estes Park on the 2nd day of
February, 2023.
Board: Chair Nancy Almond, Vice Chair Deanna Ferrell, Members
Aleta Kazadi, Rut Miller, Jessica Moffett, Nicole White, and
Sue Yowell
Also Attending: Town Board Liaison Younglund, Deputy Town Administrator
Damweber, Interim Captain Life and Town Clerk Williamson
Absent: Member White
Chair Almond called the meeting to order at 3:30 p.m.
PUBLIC COMMENT
Interim Captain Life informed the Board a second co-responder, a mental health
professional, would be hired by SummitStone through grant funding. The second full-
time co-responder would provide seven days a week coverage. Deputy Town
Administrator Damweber indicated the newly formed Larimer County Opioid Counsel
may provide future funding for co-responders.
MINUTES DATED JANUARY 5, 2023
It was moved and seconded (Yowell/Kazadi) to approve the meeting minutes dated
January 5, 2023, and it passed unanimously.
COMMUNITY PARTNER UPDATES
Brian Schaffer/Crossroads Executive Director provided a brief update on activities such
as an increase assistance with utility bills, aiding Ukrainian families, and providing
mental health professional assistance.
Rut Miller/EVICS Program Director stated there has been an increase need for tuition
assistance. EVICS provides English as a Second Language classes with 50 individuals
on a waitlist. EVICS provides the training, curriculum, books, etc.; however, there
continues to be a need for additional teachers and classes to meet the demand.
Sue Yowell/The Estes Park Learning Place Executive Director announced the restart of
the Family Café in December. The Learning Place has been working with School
Superintendent Bode on a Colorado High Impact Tutoring grant application to provide
additional funding for tutoring to assist over 94 students, summer reading program,
kindergartner tutoring, etc. Additional needs at the school were discussed including the
need for IEP testing and special education services.
Jessica Moffett/Estes Park Housing Authority Housing Supervisor stated the Authority
estimates an 8 – 12 month wait for housing.
STAFF LIAISON UPDATE
Deputy Town Administrator Damweber stated an operating plan for the Ballot Issue 6E
funds approved by the voters in November 2022 would need to be approved by the
Town and County for allocation of the funds in support of workforce housing and
childcare within the Estes Valley. An Intergovernmental Agreement between the Town,
County and Visit Estes Park (Local Marketing District) would be amended to formally
outline the use of the funds with the 2024 Operating Plan approved by both the Town
and County in November 2023. He presented a draft 2023 budget that outlined
approximately $4.75 million for workforce housing and $625,000 for childcare. The
Town has seed funds, $500,000 for workforce housing and $100,000 for childcare, to be
used to begin programs in 2023. A five-year strategic plan would be developed. Board
Page 33
Family Advisory Board – February 2, 2023 – Page 2
discussion was heard and summarized: FAB would be important in addressing how the
funds could be used to address the community issues; and FAB could provide direction
on the five-year strategic plan to assist with attracting and retaining families.
2023 PRIORITIES ACTIVITY
The Board reviewed the 2023 Town Strategic Plan to identify areas FAB could impact
and assist the Town in achieving their outcomes. Members provided recommendations
for each of the key outcome areas which would be summarized, sent to all the members
for review, and a final list provided for discussion at the next meeting.
SCHEDULE QUARTERLY REPORTS TO THE TOWN BOARD
The Board discussed attending Town Board meetings to provide updates with the
following schedule: March 14 – Chair Almond, June 13 – Member Yowell, September
12 - Member Miller, and December 12 – Vice Chair Ferrell.
There being no further business Chair Almond adjourned the meeting at 5:04 p.m.
/s/Jackie Williamson, Town Clerk
Page 34
Town of Estes Park, Larimer County, Colorado, January 18, 2023
Minutes of a Regular meeting of the TRANSPORTATION ADVISORY
BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held
in the Municipal Building in said Town of Estes Park on the 18th day of
January, 2023.
Board: Chair Belle Morris; Vice-Chair Kristen Ekeren; Members
Javier Bernal, Jessica Ferko, Ann Finley, Larry Gamble, Linda
Hanick, Mark Igel, and Gordon Slack; Trustee Patrick
Martchink; Staff Liaison Greg Muhonen
Attending: Chair Morris; Members Bernal, Ferko, Gamble, Hanick, Igel,
and Slack; Managers Hook and Solesbee; Director Muhonen;
Trustee MacAlpine; Recording Secretary McDonald; Dana
Klein, Parking & Transit Supervisor; Jeff Bailey, Public Works
Engineer; Trevor Wittwer, Public Works Engineer; Laura
Blevins, Grants Specialist
Absent: Vice-Chair Ekeren, Member Finley
Chair Morris called the meeting to order at 12:04 p.m.
PUBLIC COMMENT
Chair Morris reported being contacted by a Denver University professor in support of
regional transportation connectivity and overall improvements for those traveling
throughout the Estes Valley and Upper Front Range.
TRUSTEE LIAISON UPDATE
Trustee MacAlpine reported on behalf of Trustee Martchink. At the January 10 Town
Board, the TAB’s five-year sunset review resulted in approval for it to continue as an
advisory board; the TAB was commended for its impressive work. The Parks Advisory
Board (PAB) has accomplished its purpose and is in the process of expiring; some of the
PAB’s responsibility areas could be addressed through the creation of an Environmental
Sustainability Board, which is being considered.
APPROVAL OF MINUTES DATED DECEMBER 21, 2022
It was moved and seconded (Slack/Hanick) to approve the December 21, 2022,
minutes with one minor amendment, and the motion passed unanimously.
COMPLETE STREETS POLICY
Manager Hook introduced Trevor Wittwer, the Town’s new Civil Engineer, to present this
item.
Page 35
Transportation Advisory Board – January 18, 2023 – Page 2
The Complete Streets Policy (CSP) Annual Report for 2022 shows how projects at
various stages are serving multimodal transportation criteria and users, and includes
checklists for the Fall River Trail (FRT) project’s CSP and Traffic Calming. Discussion
centered around the ideal number of project updates provided per project each year.
While it was agreed that reporting at the 30 and 90 percent design stages is most efficient
for Public Works staff and the TAB, the complexity of each project can determine the need
for additional reporting.
MULTIMODAL TRAILS & SIGNAGE
Chair Morris referenced the photos provided in the packet as examples of improved
signage language for trails shared between pedestrians and cyclists. She has contacted
the Estes Valley Recreation and Parks District (EVRPD) and other groups to possibly
collaborate on new, consistently produced striping and signage. Discussion points
included the particular need for such signage at trail entrances and the crossing points
with streets and driveways, and on the developing FRT; the desire for center lines on
sharp curves; seeking support from the Estes Park Cycling Coalition; and consulting
Parks Supervisor Berg for his input since the Parks Division maintains the Town’s trails.
It was agreed that the TAB could develop a proposal for the development of signage
standards and discuss it at a future meeting, but Director Muhonen advised that staff
could not undertake any approved project for this until 2024.
MOBILITY SERVICES UPDATES
Manager Solesbee introduced Dana Klein as the new Parking and Transit Supervisor; his
addition as a strong presence in field operations will lessen the need for The Car Park’s
advanced management of the Town’s paid parking season and likely create cost-savings
for the Town. The Fleet Division is now fully staffed.
On February 14, a resolution establishing 2023 paid parking and permit fees will be
presented to the Town Board; the TAB is asked to provide a letter of support by January
26. Staff is recommending to maintain the 2021 and 2022 paid parking program permit
fees and policies, with the exception of adding a week in late October to align with Rocky
Mountain National Park’s (RMNP) timed entry system, and offering a new overnight
parking permit for special event vendors. Based on feedback from the Parking Revenue
Task Force (PRTF), staff is proposing that parking net revenues be directed to additional
parking supply (45%), specifically toward designing a second parking level on the Big
Horn lot; maintaining or expanding the Town’s transit service (45%), particularly by
adjusting the trolley hours to serve the needs of downtown employees; and reserve
funding (10%).
Discussion points for the resolution included the limited issue of the Express Pass;
planned promotion of the free parking structure through messaging and the Events and
Visitor Services staff; how parking expansion efforts will inevitably discourage the use of
alternative transportation, though such efforts are necessary to meet the parking needs
of people impacted by the Cleave Street Improvements (CSI) project; and the need for
clear and transparent goals for the Town’s parking and transit programs, which can
Page 36
Transportation Advisory Board – January 18, 2023 – Page 3
greatly impact the historic demographic of visitors. The TAB letter of support for the
resolution will include the minority viewpoint on parking expansion.
Also on February 14, a Town Board Study Session (TBSS) will feature representatives
from the North Front Range Metropolitan Planning Organization, Via Mobility, and VanGo
discussing the concept of a US 34 Transportation Management Organization (TMO). TAB
members will receive the TBSS materials and are encouraged to attend. Planned topics
are: defining a TMO and its operations; vanpooling options; and piloting a transit service
between Loveland and Estes Park. This TMO is the effort of the US 34 Coalition, which
Estes Park is invited to join as a non-voting member, a TMO member, or an informal
participant of meetings only. The TMO is a high priority for the US 34 Coalition, and grant
opportunities could help with seed funding for its staff and advocacy efforts.
Other transit updates included that the first trolley is undergoing full repairs; a transit
branding workshop will soon take place; the trolley facility is at design completion stage
and will soon go to bid for construction in late 2023; the Visitor Center Parking Lot
Redesign (SB 267) will begin in late 2023; the Multimodal Transportation Plan is being
prepared for a request for proposal (RFP), with early interest already expressed by
potential bidders; the Estes Valley Infrastructure & Readiness Plan (EVIRP) is being
revived with action steps; and Supervisor Klein is researching funding sources for transit
service.
ENGINEERING UPDATES
Director Muhonen reported that the Downtown Estes Loop (DEL) Preconstruction
Conference took place January 12, with construction scheduled to begin January 30. The
project’s initial phase will address utility relocates on South Moraine Avenue, earthwork
on the roundabout location, and reconstruction of the Ivy Bridge. Resurfacing of Elkhorn
and Moraine Avenues is tentatively scheduled, but a buried water main may be replaced
first. Today’s press release will be followed by information on a new project website and
public communication plan. Contract award for the US 36 & Community Drive
Roundabout is pending receipt of the Colorado Department of Transportation’s (CDOT)
Concurrence to Award.
Engineer Bailey advised that the CSI design plans are nearing 90 percent and utility
problems are being addressed. The FRT is on schedule for completion before Memorial
Day. Tree removal in the right-of-way is being kept to a minimum, with clearing and
grubbing in process. Gas line relocation is pending, and a temporary traffic signal will be
placed in the one-lane work zone.
Manager Hook advised that the Downtown Wayfinding Plan was adopted January 10,
and the Phase 1 bid opening is February 2. Easement acquisitions for Graves Avenue
are underway, with two of the seven being donated. The FRT’s Colorado the Beautiful
Grant (CtB) may require an extension due to easements for the segment. A consultant
has been retained to review bid documents before Memorial Day for trail and pedestrian
bridge maintenance.
Page 37
Transportation Advisory Board – January 18, 2023 – Page 4
ADMINISTRATION UPDATES
Agenda item not addressed.
2023 TAB OFFICERS ELECTION
Chair Morris opened the floor to 2023 officer nominations. Member Gamble advised that
Vice-Chair Ekeren had expressed willingness to continue her service. Chair Morris
expressed willingness to continue her service. It was moved and seconded
(Hanick/Ferko) to nominate Chair Morris and Vice-Chair Ekeren to continue in their
current officer roles, and the motion passed unanimously. It was advised that the Town
Clerk’s Office notifies the public of upcoming vacancies on advisory boards, at which time
TAB members whose appointments are expiring may reapply and be considered for
reappointment by the Town Board.
OTHER BUSINESS
None.
There being no further business, Chair Morris adjourned the meeting at 1:45 p.m.
/s/Lani McDonald, Recording Secretary
Page 38
Town of Estes Park, Larimer County, Colorado, December 15, 2022
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 15th day of
December, 2022.
*The Town Board of Trustees sunset the Parks Advisory Board on
February 28, 2023. This is the final minutes document of the Parks
Advisory Board.*
Board: Chair Geoff Elliot; Members Christian Berry, Donovan
Colegrove, Elizabeth Kostiuk, Vicki Papineau, and Ron
Wilcocks; Trustee Cindy Younglund, Staff Liaison Brian Berg
Attending: Chair Elliot; Members Berry, Colegrove, Papineau, and
Wilcocks; Trustee Younglund; Supervisor Berg; Recording
Secretary McDonald
Absent: Member Kostiuk
Chair Elliot called the meeting to order at 8:45 a.m.
PUBLIC COMMENT
None.
TRUSTEE LIAISON UPDATES
Trustee Younglund reported that the Fall River Trail Extension (FRTE) was approved on
November 22. The Estes Forward Comprehensive Plan and Future Land Use Map was
approved on December 6. A Trustee Talk event will be held tonight; these agenda-free
events are designed for open-topic discussions. Also tonight is a Rocky Mountain
National Park virtual event explaining 2023 Visitor Use Management, a topic that was
presented at a December 13 Town Board Study Session. There was brief discussion
about specifics of the FRTE, and Chair Elliot advised that the plans are available on the
Town website at https://estespark.colorado.gov/fallrivertrail.
APPROVAL OF MINUTES DATED NOVEMBER 17, 2022
It was moved and seconded (Berry/Wilcocks) to approve the November 17, 2022,
meeting minutes, and the motion passed unanimously.
PARKS UPDATE
Supervisor Berg reported that the Parks Division staffing, due to the injury of a long-time
employee, will be slightly restructured with no impact to the general budget. Once
approved by the Town Board, a current full-time position will be modified to part-time
DR
A
F
T
Page 39
Parks Advisory Board – December 15, 2022 – Page 2
with an emphasis on in-house noxious weed control, and a new full-time position will be
created for general duties.
Discussion centered around how volunteers from Estes Land Stewardship Association
(ELSA) and other organizations could assist Town staff, the Estes Valley Recreation
and Park District (EVRPD), and the Estes Park School District (EPSD) with identification
and disposal of weeds and trash; it was agreed that winter months are best for weed
management work. If such volunteer work is deemed useful for Town projects, Member
Papineau would meet with Supervisor Berg and Parks staff to discuss a consistent
schedule and progress reporting.
Flower order costs are higher than in 2021. Tree trimming continues, with some planned
removals. A grant application is in process to acquire two composters. There was brief
discussion about the types of trees that can be effectively composted.
SUNSET DISCUSSION FOR PARKS ADVISORY BOARD
Chair Elliot recapped last month’s discussion about the PAB’s possible projects and
meeting frequency needs for 2023. Supervisor Berg advised that he discussed some of
these topics with Town Administrator Machalek in preparation for the January 10 Sunset
Review of the PAB, where the Town Board will ultimately determine whether the PAB
should continue.
Discussion points included changing the meeting frequency and mission according to
the new projects the PAB could adopt in 2023, and the impact of such changes on
PAB’s current bylaws; the pros and cons—or even the feasibility—of an advisory board
becoming an ad hoc committee that would assemble for particular projects; Open
Meetings Law compliance for PAB members discussing business between regularly
scheduled meetings, which requires copying Supervisor Berg and/or Recording
Secretary McDonald; how the PAB’s changes would impact the Art in Public Places
(AIPP) application process and other time-sensitive decisions typically addressed by the
PAB; the significance of the PAB in the planning of pocket parks; the status of the Arts
Master Plan (AMP) since it was entrusted to local arts organizations for development;
and the possibility of focusing on community education opportunities.
It was agreed that any changes to the bylaws should reflect flexible language regarding
meeting frequency; that the Town Clerks would be consulted regarding email voting
protocol; and that these December 15 minutes, along with the presence of Supervisor
Berg and Member Colegrove, would be the Town Board’s point of reference during the
Sunset Review discussion. It was moved and seconded (Berry/Papineau) that the
PAB bylaws be changed to reflect that regular meetings be held bimonthly (every
other month) beginning in March 2023, on the condition that this is in compliance
with Colorado Sunshine Law, and that email voting on any topic between
meetings will require, within 72 hours, a unanimous vote to pass; the motion
passed unanimously.
PLANNING FOR ANNUAL OFFICER ELECTIONS IN JANUARY 2023
DR
A
F
T
Page 40
Parks Advisory Board – December 15, 2022 – Page 3
With Chair Elliot’s term ending on December 31, the Sunset Review scheduled for
January 10, and several members unable to attend the presently scheduled January 19
meeting to ensure a quorum, it was agreed that officer elections be postponed until the
PAB’s first anticipated meeting of 2023 on March 16. Therefore, Chair Elliot officially
canceled the January 19 PAB meeting. There was brief discussion about which
members would be eligible, interested, and available to serve as chair or vice-chair.
Trustee Younglund advised that an interview committee for the PAB was appointed on
December 13 and that new volunteer applications had been submitted.
OTHER BUSINESS
None.
There being no further business, Chair Elliot adjourned the meeting at 10:09 a.m.
/s/ Lani McDonald, Recording Secretary
DR
A
F
T
Page 41
Page 42
Public Works Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jeff Bailey, Town Engineer
Date: March 14, 2023
RE: Letter of Support for Transportation Alternative Program Grant Application
for Fall River Trail
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Letter
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seek a Town Board letter of support for a grant application to
Colorado Department of Transportation (CDOT) for the Transportation Alternative
Program (TAP) for the Fall River Trail Project (FRT).
Present Situation:
Public Works is currently constructing a segment to extend the FRT from its current
endpoint at Sleepy Hollow Court to 700 feet east of Fall River Court. A design has also
been completed for the “gap” segment to complete the FRT to the existing segment on
Fish Hatchery Road.
Proposal:
Public Works staff plan to submit this grant application to CDOT by the deadline of
March 24, 2023, to support construction of the FRT. The proposed segment would span
from where the current trail ends east of Fall River Court and connect to the existing trail
segment along Fish Hatchery Road.
Advantages:
• The 2016 Estes Valley Trails Master Plan identified the FRT as the Estes Valley
community’s top trail priority based on a matrix of factors.
• Public Works staff have a final design and are working toward construction-ready bid
documents.
• This trail extension will provide added safety to residents and visitors that walk and
bike this heavily trafficked stretch of Fall River Road (US 34).
• This will be a vital link between trails in downtown Estes Park and the trail network of
Rocky Mountain National Park (RMNP).
Page 43
• This work delivers progress on the future trail connection to the Federal Transit
Administration-funded Transit Hub and Parking Structure at the Estes Park Visitor
Center.
• The trail will help alleviate traffic congestion by providing an option for non-motorized
travel between RMNP and the activities and businesses of downtown Estes Park.
Disadvantages:
• Construction activity will be disruptive for local residents, businesses, and motorists;
however, traffic control will be provided and carefully managed.
• Cost share requirement is 20 percent of the grant award; however, other sources of
funds are being identified for possible cost share support.
Action Recommended:
Public Works staff recommend the Town Board authorize the Mayor to sign the support
letter to the CDOT for the TAP grant.
Finance/Resource Impact:
The Town plans to submit a grant application for $2.2 million. Cost share funds are
being considered and pursued including another funding source with State funds and
Open Space and 1A Trails in future budget years.
Level of Public Interest
Moderate.
Sample Motion:
I move to approve/deny authorizing the Mayor to sign the support letter.
Attachments:
1. Town Board letter of support for TAP Grant for FRT
Page 44
March 14, 2023
CDOT Region 4
Josie Thomas
10601 West 10th St
Greeley, CO 80634
RE: Transportation Alternatives Program Grant Application for Fall River Trail - Letter of
Support
Dear Josie:
On behalf of the Town of Estes Park's Board of Trustees, please accept this letter in
support of the Town's application for a grant to the Colorado Department of
Transportation (CDOT) for the 2023 Transportation Alternatives Program (TAP) to fund
Fall River Trail construction.
At a Town Board meeting on March 14, 2023, the Board authorized me, as Mayor, to
sign this support letter and the Town acknowledges that a 20% local cost share is
required, if awarded.
In recent years, the Town has been awarded several grants to construct extensions of
the Fall River Trail to connect downtown Estes Park with Rocky Mountain National Park
(RMNP), including a grant from the TAP program. This 2023 TAP grant application
proposes to fund construction of the final segment of the Fall River Trail. This final
segment is shovel-ready and we are hoping to go to bid for this project as soon as
funding has been acquired.
Estes Park, a community of only 6,000 full-time residents, hosts millions of people each
year who visit our historic village and our neighbor, Rocky Mountain National Park
(RMNP), the fifth most-visited national park in our country in 2021. As a small, rural
town whose occupancy increases exponentially over the course of several months, we
rely on assistance from Federal and State funding sources to accommodate visitors,
seasonal workers, and residents alike. Connecting downtown Estes Park with RMNP via
a multimodal trail will provide more opportunities for all to enjoy our wonderful mountain
environment while on foot or bicycle instead of vehicle use which contributes to traffic
congestion and air pollution.
The Town Board expresses its gratitude to CDOT for the opportunity to pursue
additional financial assistance to complete this worthwhile project. Serving millions of
people each guest season is a responsibility that the Board takes seriously, and our trail
system is a vital part of the Estes Valley's access management strategy. As a premier
national and global destination, we welcome this partnership to improve our
infrastructure for residents and guests as a place to live, work, or visit. Favorable
consideration of this application would be greatly appreciated.
Attachment 1
Page 45
Sincerely,
Wendy Koenig
Mayor, Town of Estes Park
cc: Jeff Bailey, Engineering Manager, Town of Estes Park
Page 46
PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Trevor Wittwer, EIT, Civil Engineer
Greg Muhonen, PE, Public Works Director
Date: March 14, 2023
RE: Resolution 24-23 Approving a Contract with DaVinci Sign Systems Inc. for
Downtown Wayfinding Signage Program – Phase 1 Installation Project
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Public Works seeks approval from the Town Board for the construction contract with
DaVinci Sign Systems, Inc. for the Downtown Wayfinding Signage Program (DWP).
Present Situation:
In January 2023, the Downtown Wayfinding Signage Program Design & Implementation
Plan (D&IP) was adopted by the Town Board. The D&IP includes recommendations for
improving wayfinding signage in the downtown area.
Existing signage in Downtown Estes Park is inconsistent in style, sun-faded, cluttered,
and marginally effective in guiding visitors to the intended destinations. Successful
implementation of wayfinding in 2023 depends on clear communication to pedestrians
regarding the locations of public amenities.
A comprehensive overhaul of the downtown guidance and destination signage has been
developed and is detailed in the Downtown Wayfinding Signage booklet (Attachment 2).
Summary images of the sign types and locations are featured in Attachment 3.
Five contractors joined four design team and Public Works staff members for the
mandatory virtual pre-bid meeting on January 19, 2023. After three weeks of
advertising, five bids were received and opened on February 2, 2023.
The following table contains the project budget and bid summary.
Page 47
COMPANY CITY TOTAL FEE
Wayfinding Plan Consultant budget Town of Estes Park $21,250
Wayfinding Signage Design Budget Town of Estes Park $66,000
Ph 1 Wayfinding Construct Budget Town of Estes Park $297,600
RiNo Sign Works, Inc. Bid Denver, CO $289,906.00
DaVinci Signs Systems, Inc. Bid Windsor, CO $298,794.40
Arapahoe Sign Arts Bid Denver, CO $324,394.00
Ad Light Group Bid Denver, CO $341,997.20
E3 Signs Bid Loveland, CO $356,272.00
Public Works Engineering staff have confirmed the contractor’s production capabilities
and their experience performing signage projects of similar cost and complexity in
Colorado. The lowest bid was rejected due to irregularities and nonconformance with
the bidding requirements.
Proposal:
Public Works staff propose approval of the construction agreement with DaVinci Sign
Systems, Inc. for the Downtown Wayfinding Signage Program – Phase 1 Installation
Project. Time is of the essence, as the Notice to Proceed for this work needs to be
issued March 15, 2023 in order to complete all of the signage construction work by May
19, 2023.
Advantages:
• This signage program delivers a style and color branding scheme for a look and
feel that is consistent with the previously installed pilot parking signage.
• Clear guidance to, and identification of, public amenities and attractions are
essential for visitor ease of use and reductions to trail and sidewalk congestion.
Disadvantages:
• Use of higher-priced and durable materials may require added maintenance.
• Disruption of pedestrian traffic in the proposed work areas during construction
may occur; however, this work can be completed prior to the busy 2023 guest
season (weather permitting).
Action Recommended:
Public Works staff recommend approving the attached construction contract with
DaVinci Sign Systems, Inc. in the amount of $298,794.40, and authorizing staff to spend
an additional contingency amount up to $10,000 if needed to address unanticipated
conditions encountered during construction. The maximum expenditure amount is
$308,794.40.
Finance/Resource Impact:
The Town previously budgeted $284,000 for development of the DWP with an additional
$128,000 of rollover funds from 2021. Approximately $57,000 has been spent on the
design effort, leaving $355,000 remaining in the budget for construction.
Level of Public Interest
Page 48
Interest in downtown wayfinding is modest in the community, but minimal interest has
been received regarding this proposed wayfinding signage work.
Sample Motion:
I move for approval/denial of Resolution 24-23.
Attachments:
1.Resolution 24-23
2.Downtown Wayfinding Signage Program Project booklet
3.DWP Sign Types and Locations
4.DWP Contract
5.DWP Signage Program Phase 1 Installation Project
Page 49
RESOLUTION 24-23
APPROVING A CONTRACT WITH DAVINCI SIGN SYSTEMS, INC.
FOR DOWNTOWN WAYFINDING SIGNAGE PROGRAM – PHASE 1 INSTALLATION
WHEREAS, the Town Board wishes to enter a construction contract referenced in
the title of this resolution for downtown wayfinding signage.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the construction contract
referenced in the title of this resolution in substantially the form now before the Board.
The Board authorizes additional expenditure under the approval of the Public Works
Director of up to an additional amount of $10,000, for a total contract amount of
$308,794.40, if needed to address unanticipated conditions encountered during
construction.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
Page 50
Town of Estes Park
Downtown Wayfinding Signage Program -
Design & Implementation Plan
January 3, 2023
DOWNTOWN
WAYFINDING
AUV`
O\\XYRa
V[PYbQR`
aUR
R[aV_R
DNfSV[QV[T
@VT[NTR
=_\T_NZ
S\_
_RSR_R[PR
AUV`
P\[a_NPa
V`
S\_
=UN`R
VZ]YRZR[aNaV\[
\[Yf
6aRZ`
;\a
6[
0\[a_NPa
;60
N_R
[\aRQ
$WWDFKPHQW
2 Estes Park Downtown Wayfinding Signage Program
Page 51
Table Of Contents
01 Introduction & Planning Overview pages 4-11
02 Wayfinding Signage Design pages 12-30
03 Cost Estimates & Phasing Plan pages 31-32
04 Construction Documentation pages 33-39
Acknowledgments
Town of Estes Park
David Hook, Engineering Manager | Public Works Department
Greg Muhonen, Director | Public Works Department
Kate Rusch, Public Information Officer
Lani McDonald, Administrative Assistant | Public Works Department
LauraJane Baur, Planning Technician | Community Development
Consultant Team
E. Holdings, Inc.
Michael Baker International
EHldi I
05 Appendix A pages 40-41
06 Appendix B pages 42-50
07 Appendix C pages 51
Estes Park Downtown Wayfinding Signage Program4
As both a tourist destination and a deeply rooted Colorado
community, Downtown Estes Park is in a unique position to
tell its story through signage and wayfinding. The new signage
will stand on the shoulders of previously completed plans,
as well as the long history of the Estes Park community and
its potential for future growth and economic development.
In 2018, the Estes Park Downtown Plan (DP) was adopted by the
Town. Included in the plan were recommendations for improving
wayfinding signage. As the first task of implementing Downtown
wayfinding, the Town initiated the Parking Pilot Project in 2020.
The Town of Estes Park hired a project consultant to design the
signs and assist the Town through the construction bid process in
2021. This task of the Downtown Wayfinding Signage Program,
explained in the Parking Pilot Project Booklet, was completed
with the placement of new signs in parking lots in and near the
Downtown. Now, in 2022, the Town is focused on expanding
signage throughout Downtown, with the design and implementation
services of E. Holdings, Inc. and Michael Baker International.
Central to the success of any signage and wayfinding program is its
ability to communicate a memorable, compelling, understandable, and
authentic story about place. A great community wayfinding program
highlights key attributes of a place while creating an emotional bond
with residents and visitors, and providing stakeholders with a solid
foundation for marketing and promotion. Having connections to planning,
graphic design, marketing, consensus-building and stakeholder
engagement, a successful signage and wayfinding plan is grounded
in a broad and deep understanding of what makes a place great.
The goals of the new signage and wayfinding program include:
Create a cohesive, iconic, inclusive, and welcoming wayfinding
system that celebrates the community and directs visitors
into and through Downtown Estes Park
Alert and direct visitors and residents to community
amenities in Downtown, particularly directed towards
pedestrians and bicyclists
Provide opportunities for the community to offer meaningful
input into the signage designs to ensure that they are
reflective of the image and values of Estes Park
Identify the style, quantity and type of signage needed
Downtown
Outline the costs and resources needed to implement the
content and background of the signage and wayfinding
designs project
01
Introduction +
Planning Overview
INTRODUCTION
Page 52
5Estes Park Downtown Wayfinding Signage Program 5
ESTES PARK DOWNTOWN PLAN (DP) (2018)
The Estes Park DP was adopted in 2018 to guide future Downtown
development and infrastructure investments. The planning process
explored a range of Downtown topics with the community, including the
character of development, multi-modal circulation, flood mitigation,
parking strategies and more.
The plan recommends wayfinding signage in a number of different
sections to not only help with circulation and movement, but also as
a strategy for community branding and placemaking. The Downtown
Wayfinding Signage Program draws heavily from the recommendations
identified in the 2018 Estes Park DP.
Previous plans identified the following recommendations related to
wayfinding:
• Improve wayfinding to parking and transit facilities: Vehicles
circulating in search of parking add congestion to the network.
This can be addressed in part through improved signage and
wayfinding.
• Reconfigure existing roadways to better spread traffic across
the network: The Loop project will significantly reallocate traffic
between Moraine Avenue and West Riverside Drive/Riverside
Drive.
• Community Focal Points
• Park Theatre
• Town Hall area
• Elkhorn Lodge
• Bond Park
• Performance Park
• Knoll-Willow Open Space
• Visitor Center Area
• Riverwalk and Riverwalk Plaza
• West Elkhorn Avenue
• Cleave Street
• Identified Signage Types
• Gateway Signs (identified gateway areas include the Visitor
Center Gateway, Elkhorn Lodge Gateway, and Piccadilly
Square Gateway)
• Pedestrian Directional Signs
• Pedestrian Kiosks
• Pedestrian Interpretive Signs
PREVIOUS PLAN REVIEW
The Downtown Wayfinding Signage
Program draws heavily from the
recommendations identified in the
2018 Estes Park Downtown Plan.
The Downtown Framework Map
identifies prominent locations,
gateways, and recommended
character areas for the Downtown.
The Downtown Circulation Map
identifies bicycle, pedestrian, transit,
and vehicular circulation routes in
Downtown.
Downtown Framework Map
Downtown Circulation Map
Major Gateway
River Section
Arts & Culture
Downtown Core
Artisan Industry
Tourism Hub
Open Space
Key Intersection
Primary Street
Potential Street
Ped/Bike Trail
Ped Only Trail
River Access
Focal Point
Crossing
Improvement
Bicycle Circulation
Pedestrian Circulation
Transit Circulation
Vehicular Circulation
Open Space
Plan Area
Transit Stop
Transit Center
Intersection
Map Key
6 Estes Park Downtown Wayfinding Signage Program
PRELIMINARY DOWNTOWN WAYFINDING PLAN (2019)
In 2019, the Town prepared a Preliminary Downtown Wayfinding Plan
in order to provide wayfinding solutions to improve Downtown traffic
and circulation per the adopted 2018 Estes Park DP. The planning
process included determining placement locations, signage contents,
and design. The preliminary plan received public input (via a wayfinding
open house in October 2018, website, and social media) and input from
the Transportation Advisory Board.
The preliminary plan recommended three types of signage: pedestrian
directional, pedestrian kiosk, and vehicular parking; the conceptual
designs for each is included to the right. The goals of the preliminary
plan were implement and install a signage system in order to direct
pedestrians, bicyclists and motorists through the Downtown area.
The preliminary planning process was put on hold in 2019 due to
staff vacancies. The hold continued in 2020 due to the onset of the
coronavirus pandemic.
Conceptual Design for Pedestrian Directional Sign
Conceptual Design for Pedestrian Kiosk
Conceptual Design for Vehicular Parking Signs
Page 53
7Estes Park Downtown Wayfinding Signage Program
PILOT PARKING PROJECT (2021)
In 2021, the Town continued implementing the wayfinding program by
preparing and implementing the Parking Pilot Project. The Town of
Estes Park hired a project consultant to design the signs and assist the
Town through the construction bid process in 2021. This task of the
Downtown Wayfinding Signage Program, explained in the Parking Pilot
Project Booklet, was completed with the placement of new signs in the
Downtown parking lots.
The goals of the Estes Park Parking Pilot Project were to:
• Help orient visitors to the new seasonal paid parking system,
including promoting public parking options and highlighting
parking locations and access
• Allow for comfortable and clear navigation to public parking
options, and easy identification of parking lots and on-street
parking options
• Road-test parking informational messages and branding, to
determine the best course forward for future permanent signage
designs
• Develop a cost-effective and environmentally-sensitive pilot
signage design palette
• Ensure compliance with CDOT standards/guidelines regarding
auto navigational signage
Parking Pilot Project Signs (Designs and Photos of Installed Signs)
8 Estes Park Downtown Wayfinding Signage Program
Community engagement for the Downtown Wayfinding Signage Program consisted of three distinct
phases. A full copy of the engagement results can be found in Appendix B.
PHASE 1: PROJECT GOALS + DESIGN INSPIRATION (APRIL-MAY)
The first phase of community engagement included a public meeting, held on April 21, 2022. The
meeting was held both in-person in the Town Hall as well as online via Zoom. Approximately 15
people participated in the meeting (in-person and online). The meeting included a presentation about
wayfinding and the goals of the project, then included a public feedback session where attendees were
asked to provide their opinions on the following:
• What do you want signage to achieve?
• What destinations should signage direct people to?
• What do you think of the 2019 design concepts and the 2021 Parking Pilot Project signs?
• What best practices examples of the different types of signs (pedestrian directional, kiosks,
gateway/monument signs) do you like and what elements should be included?
The presentation was posted to the Town’s website after the meeting and people were able to provide
input via a Google Jamboard, which allowed participants to provide their ideas just as if they had
attended the public meeting. Overall, people stated that they wanted the design of the signs to reflect
the following values:
• Be clear, simple, not busy
• Emphasis on workmanship, artistic and charming designs
• Dark sky compliance
• Neutral colors palette – earth tones, similar to Rocky Mountain National Park
• Use wood-based materials and warm lighting
• Like the use of icons – good for visitors and non-English speaking residents
• Use a compact design – do not take up a lot of space on sidewalks
• Kiosks should include walking distances and times and consider including digital maps
• Like the Parking Pilot Project signs, need signs now to direct people from parking lots to the
various attractions, with a particular emphasis on signing the trail network
• Direct people to lesser known attractions (historical sites, smaller parks,trails, etc.)
COMMUNITY ENGAGEMENT
Images the Residents Liked the MOST
These images are
captured from the
Google Jamboard,
reflecting the public
input collected during
and after the April
public meeting.
Larger images of these
input boards can be
found in Appendix B
(pg 43)
Page 54
9Estes Park Downtown Wayfinding Signage Program
PHASE 2: DESIGN SURVEY (JULY)
The second phase of community engagement was designed to gather opinions on the preliminary design
concepts that were prepared in response to input received during the first phase. Preliminary conceptual
designs were created for pedestrian directional signs, large kiosks, small kiosks, Auto Directional signs
(to eventually replace the Parking Pilot Project signs), and shuttle stop signs. Gateway/monument signs
were not included as part of the preliminary designs; residents and the Town staff agreed that the large
stone Estes Park sign on US 36 overlooking the valley could be replicated at other gateway entrances
and did not need to be included as part of this project.
The survey was available online via the project website, with hard copies available at the Estes Park
Department of Public Works (PW) office and at in-person opportunities throughout the month of July.
PW staff hosted tables at the weekly Farmers Market in an effort to publicize the project and design
survey.
Over 240 people responded to the survey; a summary of the results is below.
The public survey was advertised on the Town website,
social media, press release, A-frame signs throughout
Downtown, and direct emails to people who attended the
April public meeting as well as distributed through the
Chamber of Commerce. Over 240 people completed the
survey either online or in-person.
Es
t
e
s
P
a
r
k
00MIN
00MIN
00MIN
00MIN
00MIN 00MIN 00MIN
00MIN 00MIN 00MIN
00MIN 00MIN 00MIN
00MIN 00MIN
00MIN 00MIN 00MIN
00MIN 00MIN
00MIN
00MIN
00MIN
00MIN
ii
INFORMATION
Es
t
e
s
P
a
r
k
IN
F
O
R
M
A
T
I
O
N
31.6%35.4%21.5% 11.4%
33.6%
31.4%
28.2%10%28.2%
29.1%7.6%13.9% 11.2%1.3%42.3%18%30.1% 9.6%57.3%16.2%26.5%
Q12: Do your prefer a solid or stacked stone base?
Stacked: 62.3%
Solid: 26.8%
None: 10.9%
Q4: Should Kiosks be illuminated?
Yes: 75.7%
Maybe: 14.6%
No: 9.6%
Q5: Should Kiosks offer protection from the rain?
Yes: 51.9%
Maybe: 25.1%
No: 23%
Q6: Should Kiosks incorporate seating?
Yes: 47.3
No: 31.8%
Maybe: 20.9%
Q7: Should Kiosks include a digital map?
Yes: 42%
No: 31.1%
Maybe: 26.9%
TR
E
G
E
N
T
P
A
R
K
Tre
g
e
n
t
P
a
r
k
Stop #4
4
TR
E
G
E
N
T
P
A
R
K
Tr
e
g
e
n
t
P
a
r
k
Stop #4
4
Q13: Do you live or work in Estes Park?
I live or work in Estes Park (full or part time): 68.9%
Neither, just visit: 31.1%
00MIN
00MIN
00MIN
00MIN
00MIN 00MIN 00MIN
00MIN 00MIN
00MIN 00MIN 00MIN
Q2: Should sign blades protrude?
Yes: 54%No: 46%
Q1. Favorite Pedestrian Directional:
Q10. Favorite Shuttle Stop Sign:
Q11. Favorite Etched Design:Q3. Favorite Kiosk:Q8. Favorite Small Kiosk:
51.5%48.5%
Q9. Favorite Auto-Directional:
Other: 5.5%
Estes ParkVisitors Center
FREE
Estes Park
Town Hall
PAID
Brownfield’sLot
FREE
Estes ParkVisitors Center
FREE
Estes ParkTown Hall
PAID
Brownfield’sLot
FREE
Pa
r
k
i
n
g
Evergreen Bough Antlers River (Riverwalk)Columbine flower Mountains Evergreen Trees
10 Estes Park Downtown Wayfinding Signage Program
PHASE 3: VIRTUAL OPEN HOUSE (SEPTEMBER)
The final phase of community engagement consisted of a virtual
open house hosted on the Town website with a few short videos
providing an overview of the project and final sign designs. A short
online survey was included to allow for participants to provide
their input on priorities and use of icons. Approximately 42 people
participated in the survey.
The survey was divided into three parts. The first section asked
about overall priorities for which signage types are most important
for Estes Park. Installation of the final signage will be phased and
these public preferences will help determine final prioritization.
Sign types included were:
• Pedestrian Directional Signs
• Kiosks
• Shuttle Stop Signage
• Auto Directional Signs
The second section asked participants to prioritize the areas in
Estes Park where signage is needed the most. For the purposes of
this survey, Estes Park was organized into the following locations:
1. ‘Main Streets’ - The Downtown main streets include Elkhorn
and Moraine Avenues. These primary spines are the major
entryways into Downtown Estes Park and areas with many
storefronts, shops and restaurants. Although the ‘Main Streets’
carry auto traffic, they are primarily areas where many people
walk and explore Downtown Estes Park. Proposed sign types
within the ‘Main Street’ area include pedestrian signs such as
informational kiosks, directional signs, shuttle stop signage, and
historic signage displays. ‘Main Street’ areas also include Auto
Directional and Destination signage.
2. Riverwalk and Trail Areas - In Downtown Estes Park, the
Riverwalk functions as a parallel ‘Main Street’ with many
businesses and restaurants having an additional entrance or
seating area that fronts onto the Fall/Big Thompson Rivers.
The Riverwalk is also an important trail connection linking the
Downtown to Rocky Mountain National Park and the Estes Park
Visitor Center. The Riverwalk also connects to other Estes Park
trails that follow the Big Thompson River or provide walking
trail loops at Lake Estes and through the Knoll-Willows Open
Space. Signage types along the Riverwalk and other trail areas
are pedestrian, and include directional and mapping information
that help visitors find their way.
3. Estes Park Visitor Center & Parking Garage Area - The Visitor
Center and parking garage are areas where visitors to Estes
Park transition from driving to walking, and access services
like visitor information or shuttle buses/trolleys. The signage
types here include pedestrian kiosks and directional signage,
and shuttle stop signs that display shuttle routing and timing
information.
4. Estes Park Events Center Complex - The Events Center
Complex is a unique destination in Estes Park, and includes
event facilities (indoor, outdoor, all-season), equine facilities,
covered grandstands, conference facilities, and the Estes Park
Museum. Many significant events are held throughout the year
at the complex. Signage at this location includes pedestrian
destination, shuttle stop, and directional signs. There are also
Auto Directional signs that orient visitors to this area and other
Estes Park destinations.
The third and final section of the survey asked for preferences on
the use of icons or text on the signage and any additional comments
on the final signage designs overall.
A summary of the survey results is included on page 11.
Signage designs presented as part of the virtual open house
Page 55
11Estes Park Downtown Wayfinding Signage Program
Full survey results can be found in Appendix B (pg 50)
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
Estes Park
INFORMATION
información
INFORINFORMATIOMATIO
información
Riverwalk
paseo del río
Downtown
centro
Big Thompson River Trail
Sendero del río Big Thompson
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
ilk
Riverwalk Trail
sendero del paseo del río
Es
t
e
s
P
a
r
k
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
12 Estes Park Downtown Wayfinding Signage Program
The Downtown Wayfinding Signage Program final sign designs
presented herein were heavily influenced by previous Town efforts
and recommendations, including the 2018 Downtown Plan, the 2019
Preliminary Downtown Wayfinding Plan, and the 2021 Parking Pilot
Project.
A full family of signage designs been developed that includes a
total of 11 different signs types that will allow the Town to create a
cohesive and easy to follow wayfinding system.
The overall design includes elements that tie to the Town’s location
in the Rocky Mountains through use of materials and colors. Rocky
Mountain National Park utilizes wood throughout its signage.
The use of wood in the signage designs presented here is a nod
to those signs in terms of look and feel. The wood panel sits atop
a main support of weathered-look Corten steel and is topped by
aluminum blades. This stacking of materials gives the signs depth
and visual interest while allowing the blades to be replaceable if
needed. The main Corten steel support sits atop a stacked stone
base which we recommend be made of locally sourced buff colored
sandstone so that it will fit seamlessly with the Town’s location and
with stone used in previous projects.
02
Wayfinding
Signage Design
SIGNAGE DESIGN OVERVIEW
Page 56
14’
13’
12’
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
IN
F
O
R
M
A
T
I
O
N
Restrooms
lote de alces
Theater
lote de alces
Walking Trail
lote de alces
Climbing Wall
lote de alces
Riverwalk Plaza
Plaza del Paseo
del Río
Downtown
Visitor Center
Public Parking
FREE
Estes Park
13Estes Park Downtown Wayfinding Signage Program
The recommended Downtown Wayfinding signage family includes the
following sign types:
1. Pedestrian Directional
2. Small Kiosks
3. Trail Directional
4. Building-Mounted Signs
5. Kiosks
6. Destinations
7. Auto Directional
The signage details, dimensions, and design reference for each sign
type and recommended locations are included on the following pages
The messaging plan is included in Appendix C.
Additional signage designs were prepared for future wayfinding
phases. Details, dimensions, and a design reference are included for
these signs; however, the level of detail for these proposed signs is
only meant for planning purposes and no location or messaging plan
accompanies these sign types. These designs include:
8. Shuttle Stops
9. Historical Markers
10. On Trail Directional Signs
11. Mile Markers
NIC
NIC
(6) in Phase 1
(4)inPhase1
NIC
NIC
NIC
NIC
NIC
NIC
(6) in Phase 1
14 Estes Park Downtown Wayfinding Signage Program
Colors and Graphics
The colors and graphics chosen for the signage design are derived from the existing Estes Park brand
and logo, which includes a set of colors and recommended fonts. Whenever the Town logo is used,
height to width ratio must remain consistent and match provided logo throughout the designs. The
colors of the blades when assembling pedestrian signs should follow this order:
Light Blue (PMS 2627C), Dark Blue (PMS 275C), Green (PMS 378C)
Maintaining consistency with the Pilot Parking Project signs that were installed in 2021, Auto Directional
and Destination Signs will continue to use Burgundy (PMS 690C) to note free parking, Green (PMS
7484C) for paid parking, and Light Blue (PMS 2627C) for the free shuttle. Whenever possible, icons
were used to supplement written text and help users easily understand the messages and directional
information displayed on the signs.
Design Standards - CDOT and MUTCD
Colorado Department of Transportation (CDOT) has its own specific standards related to signage, and
applicable signs are designed to include these details. Signage that falls in CDOT ROW must include
breakaway features and withstand up to 120 mph wind loads in Estes Park. CDOT also requires specific
minimum heights for letters and icons based on speed limits. The only signs that are proposed within
CDOT ROW include Sign Type 7 - Auto Directional signs (large) and depending on final locations, some
of Sign Type 7A - Auto Directional signs (small). The Town will need to ensure that final designs adhere
to these standards along with applicable sections of the 2009 Edition of the Manual on Uniform Traffic
Control Devices (MUTCD). Additional information on CDOT standards can be found in Appendix A, pg 40.
Materials
The proposed materials utilized throughout the sign family include:
• Locally sourced stacked ‘buff’ sandstone base with sandstone cap
• Coated Corten Steel or Corten look supports
• Treated wood
• Wind load compliant and bend-proof aluminum blades
Sustainability
The materials and designs of the new signage were developed to support a low environmental footprint.
Beyond the recyclability of the materials, the fabrication methods and sourcing of materials should also
be driven by a desire to reduce the environmental costs of the signs.
DOWNTOWN WAYFINDING SIGN TYPES
Sign types are summarized in Table 1 and detailed on pages 15-30.
SIGN TYPE # SIGN TYPE NAME
REFER TO FOR
MORE DETAILS TOTAL # OF LOCATIONS
1 Pedestrian Directional Page 16 13 signs
2 Small Kiosk Page 18 8 signs
3 Trail Directional Page 20 14 signs
4 Building Mounted Directional Page 20 27 signs
5 Kiosk Page 22 6 signs
6 Destination - Public Parking Page 24 16 signs
6A Destination - Other Page 24 7 signs
7 Auto Directional (large) Page 26 11 signs
7a Auto Directional (small) Page 27 6 signs
8 Shuttle Stop Page29
Design included for proposed
future installation
9 Historical Markers Page 29
Design included for proposed
future installation
10 On Trail Directional Page 30
Design included for proposed
future installation
11 Mile Marker Page 30
Design included for proposed
future installation
The colors, fonts, and designs for the signage reflect the
existing Town of Estes Park logo and brand.
Table 1: Downtown Wayfinding Sign Types
Accessibility
As Estes Park hosts millions of tourists every year, universal icons and Spanish translations have been
included (note: Spanish translations are not included on Sign Type 7 & 7A - Auto Directional). The Town
will need to verify all proposed Spanish messaging prior to going out to bid. There are also options
proposed to address accessibility standards, such as embedding alerting devices in kiosks for visually-
impaired to comply with Colorado House Bill 21-1110 for OIT, which will take effect in July 2024. More
information on the options to support people with visual impairments can be found on page 36 under
Section W. Accessibility.
(6)inPhase1
(6)inPhase1
(4)inPhase1
NIC
NIC
NIC
NIC
NIC
NIC
NIC
NIC
NIC
NIC
Page 57
15Estes Park Downtown Wayfinding Signage Program
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
Estes Park
INFORMATION
información
INFORMATIO
óinformación
Restrooms
lote de alces
Theater
lote de alces
Walking Trail
lote de alces
Climbing Wall
lote de alces
Riverwalk Plaza
Plaza del Paseo
del Río
Riverwalkpaseo del río
Downtown
centro
Big Thompson River Trail
Sendero del río Big Thompson
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
ilk
Riverwalk Trail
sendero del paseo del río
Es
t
e
s
P
a
r
k
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
Downtown
Visitor Center
Public Parking
FREE
Estes Park
Sign Type 1
Pedestrian
Directional
Sign Type 2
Small Kiosk
Sign Type 3
Building
Mounted
Directional
Sign Type 4
Trail
Directional
Sign Type 5
Kiosk
Sign Type 6
Destination
Sign Type 7
Auto
Directional
NIC
NIC
(6)inPhase1 (6)inPhase1 (4)inPhase1NICNIC NIC NIC
16 Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
9’ 5.5”
5”
8”
Wood Wrap
Aluminum
Blades
Corten Steel
Support
Stacked Stone
with Cap
10”
Es
t
e
s
P
a
r
k
19” 8”2”
34”
29”
text: 1.5”
icons: 2”
arrow: 3”
28”
36”
7.5”
24”
Raised lettering: 5”
Logo Placard: 15” tall
bolts
bolts
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Riverwalk
paseo del río
Downtown
centro
25”
Bottom of lowest blade
to be mounted at
minimum 7 feet
ground clearance
2.5”
2.5”
1”
2.5”
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
Ri
v
e
r
w
a
l
k
T
r
a
i
l
DOWNTOWN WAYFINDING SIGN TYPE: 1 (PEDESTRIAN DIRECTIONAL)
Pedestrian directional signage will be installed at major decision
points throughout the Downtown area. The signs will feature
the names of nearby attractions or amenities accompanied by a
directional arrow.
The standard directional signs will feature the Corten steel, or Corten
steel look, main support, wood wrap, aluminum blades, and stacked
‘buff’ sandstone base that will be used throughout the designs.
Three panels are included at the top to denote what attractions are
the left, right, or straight ahead. The 1.5” lettering will allow for a 15
foot reading distance.
Signs will feature raised text on the face of the support pole that
will denote the area of Town or the trail network. Proposed branding
includes Estes Park (for Downtown), Riverwalk Trail, Big Thompson
River Trail, and Knoll-Willows Open Space.
Blade colors should follow the Downtown Wayfinding Signage
Program standards for order of colors and destinations should be
listed in order of closest to farthest, top to bottom. In the event that
there are less than three destinations on a sign, blades should be
removed starting from the bottom.
1 - PEDESTRIAN DIRECTIONAL SIGNS
Page 58
17Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 1 (PEDESTRIAN DIRECTIONAL)
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location data
and should be used as the reference file for locating the
proposed signage.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
Signs along sidewalks
Signs along trails
P1
P4
P5
P6
P10
P11
Type 1 Signs included in Phase 1 (6): P1, P4, P5, P6, P10, P11
All other signs NIC
18 Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
5”
8”
28” x 15”
acrylic
panel
Es
t
e
s
P
a
r
k
Raised Lettering: 3”
Wood Wrap
Aluminum
Blades
Acrylic
Panel
Corten Steel
Support
Stacked Stone
with Cap
10”
9’ 9.5”
19” 8”2”
34”
29”
text: 1.5”
icons: 2”
arrow: 3”
28”
36”
7.5”
24”
Logo Placard: 15” tall
bolts
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Riverwalk
paseo del río
Downtown
centro
25”
Bottom of lowest blade
to be mounted at
minimum 7 feet
ground clearance
2.5”
6”
1”
2.5”
bolts
Riverwalk Trail
sendero del paseo del río
Small kiosks are very similar to the pedestrian directional signs (Sign
Type 1), with the addition of an informational icon added to the top
of the sign and a orientation map affixed to the sign post to offer
additional wayfinding and orientation to pedestrians.
The signs feature raised lettering on the side of the support pole that
have the Estes Park branding.
Blade colors should follow the Downtown Wayfinding Signage
Program standards for order of colors and destinations should be
listed in order of closest to farthest, top to bottom. In the event that
there are less than three destinations on a sign, blades should be
removed starting from the bottom.
Physical signage beacons are recommended for small kiosks
to deliver audible cues that convert visual signage into audible
messages. They allow people with visual disabilities to access
real-time information about public amenities and landmarks by
broadcasting audible messages to mobile phones/headsets. More
information can be found under Accessibility on page 36.
DOWNTOWN WAYFINDING SIGN TYPE: 2 (SMALL KIOSK)
2 - SMALL KIOSK
Page 59
19Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 2 (SMALL KIOSK)
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location data
and should be used as the reference file for locating the
proposed signage.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
SK1 SK2
SK8
SK5 SK6
SK7
Type 2 Signs included in Phase 1 (6): SK1, SK2, SK5, SK6, SK7, SK8
All other signs NIC
20 Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
19” 8”2”
29”
28”
36”
bolts
bolts
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
5”
2.5”
1”
2.5”
Riverwalk Trail
Ri
v
e
r
w
a
l
k
T
r
a
i
l
13.5”1.5” 2.5”
17”
18.5”
5’ 2”
19.5”
17.5”
text: 0.75”
icon: 1.25”
arrow: 2”
4.5”
3”
5”
Wood Wrap
Aluminum Blades
Corten Steel Support
Raised Lettering: 1.5”
Placed 24” high
Riverwalk
paseo del río
36”
Logo Placard: 12”
placed 28” high
Downtown
centro
Raised lettering:
2.25”
Aluminum
Blades
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
Estes Park
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
Estes Park
Corten Steel
Backing
Bolts
Bolts
Signs should be mounted
at minimum 7’ off ground
34”
text: 1.5”
icons: 2”
arrow: 3”
7.5”Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Big Thompson River Trail
Sendero del río Big Thompson
2.5”2.5”
DOWNTOWN WAYFINDING SIGN TYPE: 3 & 4
Trail directional signage will be installed at major decision points
throughout the trail system in the Downtown. The sign design draws
heavily from the pedestrian directional signs; however, the signs are
smaller and shorter to reduce their footprint. The 0.75” lettering will
allow for a 7.5 foot reading distance. The stacked stone base is not
included, to allow for easier maintenance and future expansion of
these signs outside of the Downtown trail network.
Building mounted signage will be utilized when there is not enough
space to place a pedestrian directional sign or a trail directional sign.
These signs are similar to the pedestrian directional signs (Type 1)
in terms of size and design. They can be mounted on either flat on
the face a building (if single sided) or mounted perpendicular to a
building or existing light poles (see page 36 Signage Installation
for more information). If mounted perpendicular, signs should be
mounted to steel supports.
Mounting methods should be considered for each location and
conform to what is best for each type of surface.
Blade colors should follow the Downtown Wayfinding Signage
Program standards for order of colors and destinations should be
listed in order of closest to farthest, top to bottom. In the event that
there are less than three destinations on a sign, blades should be
removed starting from the bottom.
3 - TRAIL DIRECTIONAL SIGNS 4 - BUILDING MOUNTED DIRECTIONAL SIGNS
NIC
Page 60
21Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 3 & 4
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location information, and
should be used as the reference file for locating signage.
Locations for building mounted signs are still in the proposed/
recommended phase and further discussions with property Owners
are needed.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
Trail Directional (Sign Type 3)
Building Mounted Signs (Sign Type 4, in Downtown)
Building Mounted Signs (Sign Type 4, along trail)
NIC
22 Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
INFORMATION
información
IN
F
O
R
M
A
T
I
O
N
8’
51"59"
18”
2”
Logo Placard: 15” 1.5” Overhang
6” x 6” Corten support
Raised Lettering:
3”
2” thick metal casing
for wood board
LED lights with solar
panel mounted on roof
Support pole to be
mounted off-center
to create a seat
Stacked sandstone
with cap
Panel on back will hold photos,
upcoming event information
or historical information
(TBD by the Town.)
45"
48"37”
34"
Curved Corten roof to
block light pollution
and provide shelter
25”
Roof should be
no lower than 7’ 6”
7”
25”
INFORMATION
información
Downtown Estes ParkDownton Estes Park
Parking LotsEstacionamientos
5 Minute Walk Timetiempo de caminata de 5 minutos
10 Minute Walk Timetiempo de caminata de 10 minutos
RiverwalkPaseo del río
Multi-Use PathCamino de usos múltiples
Lake Estes TrailSendero del lago Estes
Knoll-Willows Open Space TrailSendero de espacio abierto Knoll-Willows
Soft Surface PathRuta de superficie blanda
Destinations
Destinos
Public RestroomsBaños publicos
Seasonal Shuttle StopParada de transporte de temporada
You Are HereEstás aquí
Destinations Icon Key
Map Key
36
34
WWonderviewAve
MacGre
gorAve
Moraine Ave
WElkhornAve
Chap
inLn
BigHornDr
SteamerPkwy
SpruceDr
MoccasinCircleDr
RiversideDr StanleyCir
CliffMountainDr
VirginiaDr
RockRidgeRd
4
3rdSt
Stanley
Ave
2ndSt
StVrainAve
FallRiver
BlackCanyonCreek
ERiverside
Dr
Steamer DrFindley
Ct
Dri
ftwoo
d
Ave
ElmAve
LottSt
umm
i
tDr OtisLn
VistaLn
Pin
ColumbineAve Birch
Lake Estes Golf Course
Estes ParkHealth Park
Lake Estes
BigThompsonRiver
Big Thompson Ave
2
4
8
3
5
6
7
9
10
11
12
to RMNP
AmphitheaterAnfiteatro
Bicycle TrailSendero para bicicletas
Bus Stop/Shuttle StopParada de autobús/lanzadera
Climbing WallMuro de escalada
Dismount ZoneZona de desmontaje
Drinking WaterAgua potable
FishingPescar
Golf Course/GolfingCampo de golf/Golf
Grocery/Convenience StoreSupermercado/tienda de conveniencia
Hiking TrailRuta de senderismo
InformationInformación
LibraryBiblioteca
LodgingAlojamiento
MuseumMuseo
Off-Leash Dog ParkParque para perros
ParkParque
ParkingEstacionamiento
Pets Allowed On Leashse admiten mascotas, con correa
Picnic Areaárea de pícnic
PlaygroundPatio de juegos
Point Of InterestPunto de interés
PolicePolicía
Post OfficeOficina de correos
Restaurant/DiningRestaurantes
RestroomsBaños
ShoppingTiendas
TheaterTeatro
Walking TrailSendero para caminar
Water Feature/AccessCaracterística del agua/Acceso
Learn more atestespark.com/maps
You are hereEstás aquí
0.2 Miles, 2 Min
0.3 Miles, 4 Min
0.3 Miles, 4 Min
0.4 Miles, 6 Min
0.4 Miles, 7 Min
0.5 Miles, 9 Min
0.5 Miles, 9 Min
0.6 Miles, 11 Min
0.6 Miles, 11 Min
0.6 Miles, 11 Min
0.7 Miles, 13 Min
1. Bond Park Parque de Bond
2. Town Hall/Library/Police Station Ayuntamiento/Biblioteca/Comisaría
4. George Hix Riverside Plaza Plaza junto al río George Hix
5. Knoll-Willows Open Space/The Birch Ruins Espacio abierto de Knoll-Willows/Las ruinas de Birch
6. Baldwin Park Parque Baldwin
7. Tregent Park Parque Tregent
8. Mrs Walshs Garden El jardín de la señora Walsh
9. Knoll-Willows Open Trail Head Inicio del sendero abierto Knoll-Willows
10. Performance Park Parque de Espectáculos
11. Visitor Center Centro de Visitantes
12. Parking Garage Garaje de Estacionamiento
13. Village Shops Tiendas del Pueblo
44” x 44”
INFORMATION
ifinforma ióción
10tiem
RiverPaseo d
Multi-UseCamino de us
Lake EstesLake Estes TSendero del lago
Knoll-Willows OSendero de espacioSendero de espacio a
Soft Surface PathSoft Surface PathRuta de superficie blanda
Destinations
Destinos
Public RestroomsBaños publicos
Seasonal Shuttle StopParada de transporte de temporada
You Are HereEstás aquíq
Destinations Icon Key
3636
34
WWWWWooonnddddeerrrvvieeewwwAAAAAAAvvvvAAAAeee
MMMMMaaaccccGGGGGGGGrrrrrreeeeggggggggoooooorrrrAAAAAAAAAAAAAAAvvvvvvvvvveeeeee
MMMMMMMMMooooooorrrrraaaainneeeeee AAAAAAAAAAAAvvvvveeeeee
WWWWWWWWWWWWWWWEElkkkkkkkhhhhhoorrrnnAAAAAAAAvvvvAAAAeee
CCCCCChhhhaaappppppinnnLLLLLLLLnnnnn
BBBBigggggggHHoooooorrrnnnnnDDDrrr
SSSSSSSStttttteeeeeeaaaaammmmmmmeeeerrrPPPPPPkkkkkkwwwwwwwwyyyyyyy
SSSSSSSSSSSSppppppprrrrruuuuucccccccccccccccceeeeeeeDDDDDrrrr
MMMMMMoooooccccccccccccaaaaaassssssiinnnnnnnnCCCCCCCCCCCCCiirrrrrcccccccccclleeeeeDDDDDDDDDDrrrrr
RRRRRRRRRRiivvvvvvvvvvveeeeeeeeeeeeerrrrrssssssiddddddddeeeeeeeeeDDDDDDDDDDDDrrrrrr SSSSSSSSSttttttttaaannnnnlleeeeeeeyyyyyyyyyyCCCCCirrr
CCCCCCCCCCCClliiffffffffffffffffffMMMMMMMMoooooooouuunnnntttttttaaaaaainnnnnnDDDDrrr
VVVVVVVVVVirrrrrgggggginnnniaaaaDDDDDDDDDrrrr
RRdd
44
333333333333rrrrddddddSSSSSSSSSSttttt
SSSSSSSSSSttttttttttaaannnleeeeeeeeeyyyyyyyyyyyy
AAAAAAAAAAAAvvvvvvvvAAeeeeee
22222222nnnnnndddddSSSSSSSSSSttttt
SSSSSStttttttttVVVVVVVVrrrraaaainnnAAAAAAAvvvvvvvAeeee
FFFaaFFFFllllRRiivveeerrr
BBBBBllllaacccckkCCCCaannnyyyooonnnCCCCrreeeekkk
EEERRRRRiivvvvvvvvvvveeeeeeerrrrsssssidddddddeeeeeeeDDDDDrrrr
SSStttteeeaaaaaaammmmeeerrrrr DDDDDrrrFFFFFFFFFFiinnnnddddlleeeeyyyyyCCCCCttttt
DDDDrrriffffttttttwwwwooooooddddAAAAAvvvveeee
EEElmmmAAAAAAAvvvvveeee
LLLLLooooootttttttttttSSSSSStttt
uuummmmmmmmittttDDDDrrr OOOOttttiisssLLLLnnn
VVVVViisssssttttttaaaaLLLLLnnnn
PPPPPinnn
CCCCooooluuummmmbbbbinnneeeAAAAAAAAAvvvvveeee BBBBBBBirrrrcccch
Lake Estes Golf Course
Estes ParkarkrkHealth ParkHeaH
Lake Estes
BBiiggTThhoommppssoonnRRiivveerr
BBBBBiggggggggggg TTTTTTThhhhhhhooooooommmmmmmmpppppppppsssssooooonnn AAAAAAAAAAAAvvvvvveeeee
2
4
8
33
5
6
7
9
101
11
121
AmphitheaterAnfiteatro
Bicycle TrailBicycle TrailSendero para bicicletas
Bus Stop/Shuttle StopParada de autobús/lanzadera
Climbing WallMuro de escalada
Dismount ZoneZona de desmontaje
Drinking WaterAgua potable
FishingPescar
Golf Course/GolfingCampo de golf/Golf
Grocery/Convenience StoreSupermercado/tienda de conveniencia
Hiking TrailRuta de senderismo
InformationInformación
LibraryLibraryBiblioteca
LodgingAlojamiento
MuseumMuseo
Off-Leash Dog ParkParque para perros
ParkParque
ParkingEstacionamiento
Pets Allowed On Leashse admiten mascotas, con correa
Picnic Areaárea de pícnic
PlaygroundPatio de juegos
Point Of InterestPunto de interés
PolicePolicePolicía
Post OfficeOficina de correos
Restaurant/DiningRestaurantes
RestroomsBaños
ShoppingTiendas
TheaterTeatro
Walking TrailSendero para caminar
Water Feature/AccessCaracterística del agua/Acceso
Learn more atestespark.com/maps
You are hereEstás aquíEstás aquí
0.2 Miles, 2 Min
0.3 Miles, 4 Min
0.3 Miles, 4 Min
0.4 Miles, 6 Min
0.4 Miles, 7 Min
0 5 Miles 9 Min0.5 Miles, 9 Min
0.5 Miles, 9 Min
0.6 Miles, 11 Min
0.6 Miles, 11 Min
0.6 Miles, 11 Min
0.7 Miles, 13 Min
1. Bond Park Parque de Bond
2 Town Hall/Library/Police Station2. Town Hall/Library/Police Station Ayuntamiento/Biblioteca/Comisaría
4. George Hix Riverside PlazaPlaza junto al río George Hixjg
5. Knoll-Willows Open Space/The Birch Ruins Espacio abierto de Knoll-Willows/Las ruinas de Birch
6. Baldwin Park Parque Baldwin
7. Tregent Park Parque Tregent
8. Mrs Walshs Garden El jardín de la señora Walsh
9. Knoll-Willows Open Trail Head Inicio del sendero abierto Knoll-Willows
10. Performance Park Parque de Espectáculosqp
11. Visitor Center Centro de Visitantes
12. Parking Garage Garaje de Estacionamiento
13. Village Shops Tiendas del Pueblo
Wood panel
Acrylic map and info panels
DOWNTOWN WAYFINDING SIGN TYPE: 5
5 - KIOSKS
Kiosks serve as informational stations and display locations and
proximity to nearby amenities and attractions. Each kiosk will
feature a large map of the Town of Estes Park and surrounding
area, highlighting the various attractions and amenities available
in the region. A digital map or digital information elements can be
included as part of this kiosk rather than a static map. All map and
information panels should be made of acrylic so they are waterproof
and fade resistant. The opposite panel can be used to feature
upcoming community events or related Town information.
The kiosk design includes the standard stacked stone base with
top cap. Two Corten steel poles will support the main panels and
roof; coated steel is recommended to prevent decay. The stone
base will also serve as a bench on one side, as the support poles
will be mounted off center. The kiosk also includes solar powered
lights on either side; the curved roof and light fixtures combine to
achieve dark sky regulation compliance. The side of the panels will be
branded “information” with raised lettering to attract users from a
distance.
Physical signage beacons are recommended for kiosks to deliver
audible cues that convert visual signage into audible messages. They
allow people with visual disabilities to access real-time information
about public amenities and landmarks by broadcasting audible
messages to mobile phones/headsets. More information can be found
under Accessibility on page 36.
Page 61
23Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 5
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location data
and should be used as the reference file for locating the
proposed signage.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
K4
K6
K3
K2
Type 5 Signs included in Phase 1 (4): K2, K3, K4, K6
All other signs NIC
24 Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
Riverwalk Plaza
Plaza del Paseo
del Río
24”
16”
21”
5”
8”
9’ 4”8’ clearance to
bottom of blade
51”
17”
Ev
e
n
t
s
C
o
m
p
l
e
x
11”
text: 2.5”
icon: 4”
text: 1”
icon: 1.5”
text: 1”
small text: 0.75”
icon: 2”
37”
11”
43”
16”
large text: 4”
icon: 8”
Parking
FREE
9.5”SEASONAL
SHUTTLE STOP
estacional
parada de transporte
NO
OVERNIGHT
PARKING
sin estacionamiento
nocturno
Moose Lot
lote de alces
Ev
e
n
t
s
C
o
m
p
l
e
x
NO
OVERNIGHT
PARKING
sin estacionamiento
nocturno
Moose Lot
lote de alces
Logo Placard: 15” tall
20”
22”
Wood Wrap
Aluminum
Blades
Aluminum
Panel
Corten Steel
Support
Stacked Stone
with Cap
Restrooms
lote de alces
Theater
lote de alces
Walking Trail
lote de alces
Climbing Wall
lote de alces
Riverwalk Plaza
Plaza del Paseo
del Río
Removable Panel:
Restrooms
lote de alces
Theater
lote de alces
Walking Trail
lote de alces
Climbing Wall
lote de alces
44.5”
11”
icon: 4”
text: 0.75”
bolts
bolts
text: 4”
SEASONAL
SHUTTLE STOP
estacional
parada de transporte
Parking
FREE
6 - DESTINATION SIGNS - PUBLIC PARKING 6A - DESTINATION SIGNS
DOWNTOWN WAYFINDING SIGN TYPE: 6 & 6A
The Town installed the Parking Pilot Project signs in 2021, which
included destination signs at the public parking lots. These signs
were designed to introduce the parking system and meant to
be replaced within 5-10 years. The destination signage helps
draw attention to the public parking lot entrances and other key
destinations.
Following the design standards from the 2021 Parking Pilot Project,
the destination signs will include the following:
Free/Paid Parking - Using colors, words, and the universal ‘P’ parking
symbol, the signs will include either a green (PMS 7484c) colored
blade for PAID parking or burgundy (PMS 690c) for FREE parking. All
blades should adhere to CDOT retro-reflectivity standards. The signs
include an aluminum sign face on the post that includes the name of
the parking lot, followed by the unique wildlife icon and name of the
lot, icons of available amenities on site, and “no overnight parking” if
it is unavailable. If there is a seasonal shuttle stop, a removable panel
with the shuttle icon and seasonal shuttle stop text in both English
and Spanish can be adhered to the bottom of the post. Final design
of the removable panel is subject to the outcome of the branding
effort undertaken by the transit system.
For all destinations that are not parking lots, the sign blade
will feature the name of the destination in 4” lettering with the
associated 4” icons underneath. There will be a smaller panel located
on the support that will have icons and amenities listed in English
and Spanish. Both blade and panel is be the dark blue (PMS 275c).
NIC
Page 62
25Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 6 & 6A
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location data
and should be used as the reference file for locating the
proposed signage.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
Destinations - Public Parking Lots
Destinations - Other
NIC
26 Estes Park Downtown Wayfinding Signage Program
14’
13’
12’
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
6”16” 14”
Es
t
e
s
P
a
r
k
20”2”
6” 16”28”
65”
46”
2”6”
16’ 6.5”
9’0.5”
Bottom of blade should have
minimum of 7.5’ ground clearance
Logo Placard
6.5” x 14”
4”
18”
4”
63”
27.5”
Text: 6”
Icons: 8”
Arrow: 8” x 12”
Mounted on MASH or NCHRP 350
compliant breakaway bases
hidden behind baseplate
Additional MASH or NCHRP 350
compliant breakaways are to be
included 3.5” below sign face
Blades will be supported
by wood or steel spacer
on secondpost
2”
Downtown
Visitor Center
Public Parking
FREE
Public Parking
FREE
15”
17”
Wood Wrap
Corten Steel look
Supports
Aluminum Blades
15’ 3.5”
Estes Park
Raised Lettering 6.5”
Downtown
Visitor Center
Public Parking
FREE
WAYFINDING SIGN TYPE: 7 & 7A
The Town installed the Parking Pilot Project signs in 2022, which
included Auto Directional signs to direct motorists to parking lots.
These signs were designed to introduce the parking system and
meant to be replaced within 5-10 years. When this time comes the
new auto directional signs will direct drivers to more than just
parking.
Sign type 7 will be used in CDOT ROW or where the speed limit is
greater than 25mph
Red (PMS 690c) for FREE parking. The other blades should follow
the same color and order convention as the pedestrian signs, with
light blue being on top and dark blue and sage green following and
destinations being listed in order from closest to farthest away. All
blades should adhere to CDOT retro-reflectivity standards.
The new auto directional sign design features similar style and
materials as the pedestrian directional signs, but also continues
the convention from the 2021 Parking Pilot Project signage with
the use of a Green (PMS 7484c) colored blade for PAID parking, and
The supports are proposed to be two I-beamswith break-away features
in accordance with CDOT standards. Due to this, the design does not
include the stacked stone basefoundin other designs. To be consistent
with the overall design of the wayfinding signs, it is recommended that
the I-beams be powder-coated or wrapped (i.e. box frame around the
main beam) to achieve the Corten steel look, whichever is approved by
CDOT during final permitting. As these are single sided signs, they will
not have the woodwrap on the sideofthesupport post.
7 - AUTO DIRECTIONAL - GREATER THAN 25 MPH
An alternative design, with CDOT approval, includes
the main I-beam wrapped in a box frame to allow for
a more consistent design.
In accordance with CDOT standards, two I-beams are
proposed for the supports and should be powder-coated
to look like Corten steel.
NIC
Page 63
27Estes Park Downtown Wayfinding Signage Program
14’
13’
12’
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
22”
Es
t
e
s
P
a
r
k
20”
50”
44”
2”
13’ 9”
6’3”
Raised Lettering 5.5”
Bottom of blade should have
minimum of 7.5’ ground clearance
Logo Placard 6.5” x 14”
4”
4”
48”
21”
Text: 4”
Icons: 6”
Arrow: 6” x 9”
Mounted on MASH or NCHRP 350
compliant breakaway bases
hidden behind baseplate
2”
8”
12”
Wood Wrap
Corten Steel
Supports
Aluminum Blades
Public Parking
FREE
Public Parking
Tregent Park
FREE
Performance
Park
Downtown
Visitor Center
Public Parking
FREE
WAYFINDING SIGN TYPE: 7 & 7A
7A - AUTO DIRECTIONAL - 25 MPH OR LESS
Sign type 7A are located along roads where the speed limit is 25
mph or less. While most are proposed to be located in the Town’s
ROW, depending on the final locations, a few might be required to
be installed within CDOT ROW and would require meeting CDOT
standards.
The proposed design below is for signs to be installed within the
Town ROW. Signs installed within the CDOT ROW will need to conform
to the proposed design for Sign Type 7, as detailed on page 26,
except that it will only require one I-beam as support.
NIC
28 Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 7 & 7A
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location data
and should be used as the reference file for locating the
proposed signage.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
Destinations - Public Parking Lots
Destinations - Other
NIC
Page 64
29Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
Shuttle
Tr
e
g
e
n
t
P
a
r
k
Tr
e
g
e
n
t
P
a
r
k
5”
8”
8”
11.5”
Wood Wrap
Aluminum
Blades
Aluminum
Panel
Corten Steel
Support
Wood Panel
Aluminum
Blade
Aluminum
Panel
Corten Steel
Backing
Stacked Stone
with Cap
9”
26”
text: 5”
icon: 5”
6”
8’3”
44”
5”
text: 2.5”
24”
Logo Placard: 15”
Lorem ipsum dolor sit amet, consectetuer
adipiscing elit, sed diam nonummy nibh euismod
tincidunt ut laoreet dolore magna aliquam erat
volutpat. Ut wisi enim ad minim veniam, quis
nostrud exerci tation ullamcorper suscipit lobortis
nisl ut aliquip ex ea commodo consequat. Duis
autem vel eum iriure dolor in hendrerit in vulputate
velit esse molestie consequat, vel illum dolore eu
feugiat nulla facilisis at vero eros et accumsan et
History Tour
Recorrido histórico 1
28”
21.5”
23.5”
9”5”
34.5”
36”
24”
14”10”
Bottom of blade
mounted at 7’ 6”
bolts
bolts
bolts
bolts
bolts
text: 2”
icon: 4”
Shuttle
33.5”
6”icon: 3.5”History Tour
Recorrido histórico 1
8 - SHUTTLE STOP SIGNS 9 - HISTORICAL MARKERS
FUTURE WAYFINDING SIGN TYPE: 8 & 9
For future consideration, designs are included for the seasonal
shuttle stops and historical markers.
The designs below are presented as initial design ideas for future
consideration. In the case of the shuttle stop Signs, the transit
system will be undertaking a branding process in the near future and
may install new signs as part of this process.
Also for future consideration, the Estes Park Museum may wish to
enhance their walking tours with new Historical Marker signs.
In both these cases, there is an excellent opportunity to merge these
new wayfinding opportunities (and others that may also arise) into
the Downtown Wayfinding Signage Program. It is recommended that
new wayfinding improvements utilize the wayfinding design themes
and principles presented in this Design and Implementation Plan.
NIC
30 Estes Park Downtown Wayfinding Signage Program
9’
8’
7’
6’
5’
4’
3’
2’
1’
MILE
1
Fa
l
l
R
i
v
e
r
T
r
a
i
l
Fa
l
l
R
i
v
e
r
T
r
a
i
l
12”
15”
18”
5’ 5”5’
17”
16”
text: 1”
small text: 0.75
arrow: 2.5”
4”Trail NameNombre del sendero
0.0 mi / 00 min
Trail NameNombre del sendero
0.0 mi / 00 min
Trail NameNombre del sendero
0.0 mi / 00 min
Trail NameNombre del sendero
0.0 mi / 00 min
3”
5”
Wood Wrap
3”
Wood Wrap
Aluminum Blades
Corten Steel Support
5”
8”5”
12”
Raised Lettering: 2”
placed 24” high
Raised
Lettering: 2”
placed 24” high
bolts
bolts
bolts
bolts
10 - ON TRAIL DIRECTIONAL SIGNS 11 - MILE MARKERS
FUTURE WAYFINDING SIGN TYPE: 10 & 11
Included for future consideration are designs for on-trail directional
signs and mile markers to be installed along other trail systems in
the Town of Estes Park.
On trail directional signs should be installed at major decision points
throughout each trail system and are the same designs as Sign Type
3 - Trail Directional Signs.
Blade colors should follow the Downtown Wayfinding Signage
Program standards for order of colors and destinations should be
listed in order of closest to farthest, top to bottom. In the event that
there are less than three destinations on a sign, blades should be
removed starting from the bottom. They feature the trail’s name on
the support beam.
The mile marker signs are simple in design to reduce costs and allow
for installation at one-mile intervals along the trail systems. The
top has a wood wrap which the mile number can be carved into and
the post can feature the name of the trail. Similar to the on-trail
directional signs, the mile markers do not have the stone base to
allow for easier snow removal and sign and trail maintenance.
NIC
Page 65
Estes Park Downtown Wayfinding Signage Program31
03
Cost Estimates &
Phasing Plan
Cost estimates have been prepared for each sign type. The
preliminary designs were sent to local Fabricators to provide
an estimate of probable cost. These estimates are based on the
designs, dimensions, and materials as detailed in Section 02. Cost of
materials have been very volatile due to supply chain issues related
to the coronavirus pandemic and 2022 inflationary conditions.
Budgeting for phases should take into account trends leading up
to the time of budget development. Actual costs are likely to vary,
depending on the timing of bid requests.
Sign Type
Design #
Sign Type Description Quantity Fabrication Cost
Each
Fabrication Cost
Total
Install Each Install Cost
Total
Total Cost
Cost by Sign Type
1 Pedestrian Directional Freestanding (in mixture of hard and soft areas) 13 14,000.00 $182,000.00 $3,600.00 $46,800.00 $228,800.00
2 Small Kiosk* Freestanding (in soft areas) 8 15,000.00 $120,000.00 $3,600.00 $28,800.00 $148,800.00
3 Trail Directional Signs Freestanding (in soft areas) 14 9,575.00 $134,050.00 $3,200.00 $44,800.00 $178,850.00
4 Trail Building-Mounted Directional Signs Building mounted (largely pole mounted) 17 3,500.00 $59,500.00 $400.00 $6,800.00 $66,300.00
4 Building-Mounted Directional Signage Building mounted (largely wood building facades) 10 3,500.00 $35,000.00 $400.00 $4,000.00 $39,000.00
5 Pedestrian Kiosk* Freestanding (in mixture of hard and soft areas) 6 16,500.00 $99,000.00 $3,600.00 $21,600.00 $120,600.00
6 Destination Signs - Parking Freestanding (in mixture of hard and soft areas) 16 10,500.00 $168,000.00 $3,200.00 $51,200.00 $219,200.00
6A Destination Signs - Other Freestanding (in mixture of hard and soft areas) 7 10,500.00 $73,500.00 $3,200.00 $22,400.00 $95,900.00
7 Auto Directionals - Large Freestanding (largely in soft areas) - on roads with
speed limit of greater than 25 mph & CDOT ROW
11 24,000.00 $264,000.00 $6,000.00 $66,000.00 $330,000.00
7A Auto Directionals - Small Freestanding (largely in soft areas) - on roads with
speed limit 25 mph or less••
6 22,000.00 $132,000.00 $5,500.00 $33,000.00 $165,000.00
Subtotal for Signage (Types 1-7A; 2022 dollars) 108 1,267,050.00 325,400.00 1,592,450.00
Fabrication & Installation Overhead Costs
Permit / Permit Fees/ Engineering $9,500.00
Mobilization $15,000.00
Shop Drawings/PM/Install Coordination $30,000.00
Estes Park Taxes (Tax Exempt) $-
Subtotal for Overhead (Types 1-7A; 2022 dollars) $54,500.00
Total for the Estes Park Downtown Wayfinding Program (Types 1-7A; 2022 dollars) $1,646,950.00
COST ESTIMATES
* Costs do not include estimates for proposed beacons to accommodate visually impaired persons
Table 2: Cost Estimates
(6) in Phase 1
(6) in Phase 1
(4)inPhase1
NIC
NIC
NIC
NIC
NIC
NIC
NIC
32 Estes Park Downtown Wayfinding Signage Program
The recommended following phasing plan was prepared based on
the following factors:
1. Consideration of the input gathered from community
outreach efforts on signage priorities as a guide;
2. Implementing signs by type where feasible, to allow for
economies of scale and ensure that complete sign systems
are installed at one time, where practical (i.e. pedestrian
directional vs. Auto Directional);
3. Since the Parking Pilot Project signs were just installed
in 2021, the Auto Directional and destination signs are
proposed for the final phases, which can be broken down into
additional phasing by replacing some at a time rather than
all at once;
4. All signs, regardless of sign type, that are proposed to be
within the area of construction for the Downtown Estes Loop
are all recommended to be part of a separate phase, in order
to replace any existing Parking Pilot Project signs that are
impacted by construction and eliminate the need to move
newly installed signs.
The phasing plan is proposed in order of priority and meant to be
a guide to be used for budgetary purposes; however, the phases
can be implemented in any order or broken into additional phasing
as funding may dictate. Costs below represent estimates for the
signage only and do not include the fabrication and installation
overhead costs listed in Table 2 on page 31.
PHASING PLAN
Phase Sign Type
Design #
Quantity Cost
Phase 1: Pedestrian
Pedestrian Directional 1 6
$
1
0
5
,
6
0
0
.
0
0
Small Kiosk 2 6 $111,600.00
Pedestrian Kiosk 5 4
$
8
0
,
4
0
0
.
0
0
Phase 1 Total:
$
2
9
7
,
6
0
0
.
0
0
Phase 2: Downtown Loop (to be installed AFTER the Loop is complete)
Pedestrian Directional 1
3
$24,369.23
Small Kiosk 2
2
$37,200.00
Pedestrian Kiosk 5
2
$40,200.00
Destination Signs - Parking 6 6 $95,900.00
Destination Signs - Other 6A
1
$13,700.00
Phase 2 Total: $226,100.00
Phase 3: Trail System
Pedestrian Directional (on trails)1 4 $70,400.00
Trail Directional Signs 3
1
4
$ 178,850.00
Phase 3 Total:$ 249,250.00
Phase Sign Type
Design #
Quantity Cost
Phase 4: Building-Mounted
Trail Building-Mounted Directional Signs
4
17 $ 66,300
Building-Mounted Directional Signage
4
10 $ 39,000
Phase 3 Total:
$
1
0
5
,
3
0
0
Phase 5: Auto Directional
Auto Directionals - Large 7 11
$
3
3
0
,
0
0
0
.
0
0
Auto Directionals - Small 7A
6
$165,000.00
Phase 5 Total:
$
4
9
5
,
0
0
0
.
0
0
Phase 6: Destination
Destination Signs - Parking 6
1
0
$
1
3
7
,
0
0
0
.
0
0
Destination Signs - Other
6
A
6
$
8
2
,
2
0
0
.
0
0
Phase 6 Total:
$
2
1
9
,
2
0
0
.
0
0
Table 3: Recommended Phasing Plan
NIC
NIC
NIC
NIC
NIC
Page 66
Estes Park Downtown Wayfinding Signage Program33
04
Construction
Documentation
FABRICATION SPECIFICATIONS
A. Quality Standards
The materials, products, equipment and performance specifications
described within, establish a standard of required function, dimension,
appearance, performance and quality to be met by the Fabricator.
B. Structural Design
Details on design intent drawings indicate a design approach for
sign structure but do not necessarily include all fabrication details
required for the complete structural integrity of the signs, including
consideration for static, dynamic and erection loads during handling,
erecting, and service at the installed locations, nor do they necessarily
consider the preferred shop practices of the individual Fabricators.
Therefore, it shall be the responsibility of the Fabricator to perform
the complete structural design and engineering of the signs and to
incorporate all the safety features necessary to adequately support
the sign for its intended use and purpose and to protect the Owner.
Fabricator shall also be responsible for ensuring that all signs
meet local, state and federal codes. Compliance with the Colorado
Department of Transportation standards regarding wind speeds and
breakaway features (where required for Sign Type 7) will be especially
critical, and will need to be documented and detailed for each sign
(refer to specification “L” for more detailed wind speed requirements).
C. Vandalism Design
Fabrication and installation design is to withstand severe abuse and
souvenir theft vandalism, but not less than the equivalent of resisting
simple hand implements and tools (screwdrivers, knives, coins, keys,
and similar items), and adult physical force. All hardware and fasteners
within reach shall be vandal resistant, and all sign faces shall have a
graffiti-resistant coating.
D. Substitution
No substitution will be considered unless the Owner has received
written request for approval.
E. Pre-Fabrication Submittals
The awarded Fabricator must submit a copy of the following items
to the Owner and Designer for their review prior to fabrication
proceeding:
1. Detailed engineered shop drawings for each sign type are to
be submitted as electronic PDF no larger than 11”x 17”. Final Shop
Drawings are to be stamped by an Engineer licensed in the state of the
project.
The shop drawings for each sign type shall illustrate/describe the
following:
• Elevations and cross sections – front, sides, top and back (if
necessary); side sections; with all final dimensions and call-outs for:
Components – construction details/information related to
individual elements.
Materials – color, type, gauge, and thickness (including
substrates and overlays).
Finishes – color, type of product, manufacturer, and sheen.
Fonts - graphics specifications and message fields.
Exploded view (optional) – isometric view with components,
materials, and finishes.
Cross-section of corners – one illustration for each corner
condition. Items to be illustrated: seams, joints, layers,
supports and fasteners.
• Mounting/installation details – provide foundation cross-sections
(including hardware), bracket/post details, elevations, materials,
finishes, fasteners, and any bracing needed for structural integrity.
2. Three (3) samples of each material (paint, vinyl, wood, Corten,
stacked stone, etc.) to be used on the sign using actual substrate
materials should be supplied. One sample will be returned, one sent to
the Owner and one kept in the Designer’s records.
3. A proofing document of final production keystroking for all sign
messages to verify line breaks, character and word spacing, and
interline spacing should be submitted. The proofs are to be scaled
production art files, not full sized. Each layout is to be identified with
the sign number.
4. The Fabricator must prepare and submit a full-scale structural
sample of each sign type in that phase. Sample must use final
materials. This sample may be used as the final sign panel, upon
approval by the Designer.
5. Fabricator must submit a schedule detailing how far in advance
artwork will be required for the Town of Estes Park logo.
6. Fabricator must provide weekly status reports to the Owner and
Designer detailing fabrication and installation progress and the
expected completion schedule.
34 Estes Park Downtown Wayfinding Signage Program
F. Material Handling
The Fabricator is to pack, wrap, crate, bundle, box, bag, or otherwise
package, handle, transport, and store all fabricated work as necessary
to provide protection from damage by every cause. Fabricator shall
provide clear and legible identifying information on all product
packaging to ensure proper on-site identification and installation.
G. Construction Methodology
Fabricators are given leeway to fabricate the signs to meet the intent
of the designs depicted by the drawings.
1. Because different systems of extrusions may result in slightly
different dimensional requirements, the total height and width
dimensions described in the sign construction on the drawings
may be considered “nominal” for the purposes of cost quote.
2. Sign faces are to be fabricated using steel/aluminum plate of
varying thicknesses, as specified on design intent drawings, with
a minimum thickness of .125” inches unless otherwise noted or
required to accommodate structural wind loads.
3. All finishes are to be satin finish, free from fading, peeling or
cracking. Paint preparation of all metal surfaces of the sign to
include removal of all scratches and imperfections, sanding
and chemical etching. Substrate cleaning, preparation, paint
application and paint thickness to be in strict compliance with
Matthews Paint or AkzoNobel published recommendations.
Acceleration of the drying process is not allowed.
4. Except where approved otherwise by Owner, conceal fasteners.
5. Any sign faces smaller than 8’ by 20’ are to be fabricated from 1
piece of seamless material.
6. Joints between various portions of signs must have a tight,
hairline-type appearance, without gaps. Provide sufficient
fastenings to preclude looseness, racking, or similar movement.
7. Breakaway supports should be concealed by the footer the extent
that is possible while still functioning. Fabricator is responsible
for ensuring breakaway mechanisms function to all required
standards.
8. Sign faces are to have lettering and graphics created as surface-
applied vinyl typography using Avery or 3M exterior grade,
minimum 2-year warranty, or the equivalent (direct printing onto
an retro-reflective surface, for example, wherever CDOT requires
reflectivity). Fabricators are encouraged to provide cost-effective
methodologies within CDOT regulatory standards with a 2-year
warranty.
9. If digitally printed graphics are specified, they are to be printed
at a minimum of 1200 DPI using exterior inks and covered with
exterior grade, graffiti resistant clear lamination.
10. Visible metal joints must adhere to a fit tolerance of .01”.
11. Aluminum and steel components are to be isolated to prevent
galvanic corrosion.
H. Fonts/Typefaces
The fonts used for this project were selected specifically for this
project by the Designer and Owner, and include those listed in the
graphic standards.
It is the responsibility of the Fabricator to purchase the fonts.
No substitution of any other typefaces may be made. Under no
circumstances are typefaces to be electronically distorted (“squeezed”
or “extended”) for purposes of fitting to the specified sign or general
alteration of the sign face composition unless noted in the drawings.
This includes (but is not limited to) stretching, squeezing, tilting,
outlining or shadowing.
1. All letter-forms, symbols or graphics shall be reproduced either by
photographic or computer-generated means. Hand-cut characters
are not acceptable. Cutting shall be done in such manner that
edges and corners of finished letter-forms will be sharp and true.
Letter-forms with nicked, cut, ragged, rounded corners, and similar
disfigurements will not be acceptable.
2. Typefaces shall be replicated as indicated on the drawing.
3. Ligatures are to be turned off.
4. Apostrophes are to be used, not footmarks. Note that there is a
difference in most fonts.
5. Silk-screened and vinyl copy is to match the sheen of the copy
panel background (satin). Edges of letters shall be straight and
corners sharp. Surface of letters shall be uniform in color finish,
and free from pinholes and other imperfections.
6. Silk-screened images shall be executed with photo screens
prepared from original art. No hand-cut screens will be accepted.
Original art shall be defined as artwork that is a first generation
reproduction of the specified art.
7. Silk-screening shall be highest quality, with sharp lines and
no sawtooths or uneven ink coverage. Screens shall be
photographically produced. Application of inks through screens
shall consist of one flood pass and one print pass. Images shall
be uniform in color and ink thickness. Images shall be free from
squeegee marks and lines resulting from improper print stroke
or screen off contact height. Signs shall be placed in adequate
drying racks with minimum of 2 inches between racks for ample
airflow. Sign racks shall have system of forced airflow between
layers to provide proper drying and curing of inks. After signs
have dried completely according to the ink manufacturer’s time
allowance, signs may be packaged.
8. The edges and corners of vinyl letter-forms shall be sharp and
true. Letter-forms with nicked, cut, ragged, rounded (positive
or negative) corners, and similar disfigurements will not be
acceptable.
9. Letter-forms shall be aligned so as to maintain a base line
parallel to the sign format, with margins and layout as indicated
on design intent drawings and approved shop drawings. Vertical
strokes shall be plumb.
10. Vinyl graphics shall be computer-cut.
11. Letter-forms shall be computer-cut.
I. Permits and Variances
Fabricator shall be knowledgeable of relevant local code
requirements and honor same in fabrication and installation. Where
applicable, it is the responsibility of the Fabricator to secure any
and all necessary permits for signage installation. This includes
all permitting required by CDOT and the Town of Estes Park. It is
the responsibility of the Owner to secure variances, should any be
required. It is the Fabricator’s responsibility to call the appropriate
agency/ies to have all underground utilities properly located and
marked prior to signage installation. Any damage to below-grade
utilities or structures is the responsibility of the Fabricator.
Page 67
35Estes Park Downtown Wayfinding Signage Program
J. Site Visit
Prior to installation of the signs, the Fabricator is to visit the proposed
site to observe existing conditions and verify all signage required and
its location with Owner. At this time the locations shall be staked using
a non-permanent visible device such as spray chalk or non-permanent
paint. Certain signs may be located on sloped grades and may require
uneven footings for each post. Site-verify all locations to determine
special requirements for footing templates, if required. The Fabricator
is responsible for identifying all utility lines that may be impacted by a
sign’s proposed location.
The final Sign Location Plan shall be consulted and shall be approved
by the Owner to determine the precise location for each sign. Any
necessary adjustments will be made with the approval of the Owner.
K. Masonry/Footings
Any concrete bases for signage are to be poured in place and footings
are to extend beneath the frost line, or deeper to meet local code.
All footings or bases should be poured within a form and level with
grade unless otherwise specified in the design intent drawings.
Foundation/footings should not extend above grade more than 2” and
exposed edges should be finished with a bevel to prevent chipping.
It’s recommended that the concrete be floated by machine or hand
before finishing in order to embed larger aggregates especially
when part of the footing or base extends above ground. Concrete
surface should have a smooth or brushed finish grade appearance. All
concrete bases and footings should be edged to break any bond with
the form and create a neat appearance. All forms should be removed
once the concrete has properly cured. Concrete and reinforcement
specifications shall be shown on shop drawing submittals. The
Fabricator is responsible for the necessary templates, mounting plates
and hardware for concrete and masonry bases.
All masonry (poured concrete or similar) is to be properly treated
and protected to maintain the structural integrity of the masonry
work with exposure to all environmental conditions found at the site.
For exposed or visible masonry, this shall include the application of
protective sealers or similar finishes to diminish the effects of close-
proximity sprinkling or irrigation systems.
All stacked stone bases shall be smooth and free from obvious defect.
Footer or structural elements contained within shall be obscured from
view.
L. Wind Load
Signs and mounting devices shall be engineered to withstand wind
loads of 120mph, in addition to the weight of the sign. The Fabricator
shall determine appropriate method of anchoring signs to the posts
and locations specified to meet these requirements as well as all local
code and CDOT requirements.
M. Mounting
All signs to be mounted level and true. All exposed hardware is to
be touch-up painted on site as required. It is preferred that all bolts,
nuts, washers, or other fasteners shall be stainless steel. However
galvanized steel is acceptable, so long as all exposed surfaces are
sealed.
While sign type drawings may specify or indicate possible mounting
and/or mounting hardware details, the Fabricator will be able to
substitute equal or better hardware and techniques, based upon their
experience with similar mounting situations and as long as the visual
appearance of the sign is not compromised from that shown in the
design intent drawings.
All signage products must be installed such that there are no
misalignments between visible components.
Fabricator and their installers are expected to have knowledge of ADA
mounting guidelines and Town zoning codes, general sign locating
practices, and any particular unique installations defined by Designer.
It is the desire of the Owner that the Fabricator follow these guidelines
as well as architectural cues in installing for the best visual placement,
keeping a reasonable distance from protruding objects. Any signage
that is improperly located is to be moved to the proper location by the
Fabricator, and repairs to wall surfaces and signage are to be at the
Fabricator’s expense.
Specific locations provided within this document are the preferred
locations of the Designer, but those locations may be adjusted by the
Fabricator and Owner if necessary (for example, to avoid underground
utilities or meet standard roadway offset requirements or sight
distance triangles). If the installers are unable to make a decision
about any sign locations, they can contact the Designer, providing a
graphic representation of the questionable area, or contact the Owner
for on-site options.
For signs that are to be mounted to existing utility poles, the structural
soundness/capacity of the poles will need to be verified by the
Fabricator. NOTE: When installing signs onto existing utility poles, the
signs must be installed 40” below any existing power lines, and 12”
below any existing communication lines.
N. Demolition
The Fabricator is responsible for the removal and disposal of certain
signs if identified in the sign location plan. In addition to the above
grade sign removal, the sign foundations, sign anchors and posts must
also be removed. If there are electrical connections, they must be
properly terminated.
O. Site Safety and Restoration
During the installation period, the Fabricator is responsible for their
own safety, and are expected to maintain a safe environment for
pedestrians. The Fabricator is to keep the Owner’s premises and the
adjoining premises, driveways and streets clean and clear. The job
site shall be left safe, neat and clean at the completion of each day’s
operation. The Fabricator is also expected to temporarily maintain old
signs in order to continue their directional and identification functions,
as well as to maintain signage that meets MUTCD standards during
the installation period. At the completion of work, the Fabricator shall
remove all rubbish, tools, equipment, and surplus materials, from and
about the premises, and shall leave the site as originally found. The
Fabricator shall be responsible for repairing or correcting damage to
other contractors’ work resulting from Installer’s work.
P. Punchlist
It is required that the Fabricator complete a walk through with the
Owner and Designer immediately following installation to identify any
errors, such as construction or installation issues. Such errors are to
be corrected in a timely manner, and to the satisfaction of the Owner
and at the cost of the Fabricator.
Q. Signage Warranty
Fabricator is solely responsible for applying products (paints, finishes,
components, etc.) according to manufacturers’ specifications and
validating the warranty. The Fabricator is to provide a written two (2)
year full replacement warranty to the Owner that all signs will be free
of defects due to craft work and materials including, but not limited to:
• bubbling, chalking, rusting or other disintegration of the sign
panel, graphics or of the edges;
• corrosion appearing beneath paint surfaces of panels, brackets,
posts or other support assemblies (except as an obvious result of
vandalism or other external damage);
• corrosion of fasteners;
• assemblies not remaining true and plumb on their supports;
36 Estes Park Downtown Wayfinding Signage Program
• fading, chalking and discoloration of the colors and finishes within
the vinyl and paint manufacturer’s stated warranty period;
• peeling, delamination or warping (“oil canning”); and
• repair and reinstallation of signage due to failed mountings.
Fabricator shall also extend in writing to the Owner all manufacturers’
warranties for materials and components used within the signs. It is
the Fabricator’s responsibility to obtain extended 2-year manufacturer
warranties on all paint and powder coat applications. Warranty issues
will be addressed by the Fabricator within a 2-day time period (either
through email communication or a phone call).
R. Repair or Replacement
Without additional cost to the Owner, the Fabricator shall repair or
replace, including installation, any defective signs or hardware that
develop during the warranty period and repair any damage to other
work due to such imperfections. The Fabricator will be required to fully
replace all signs that are in error relative to the working documents
(sign message schedule and sign type drawings) that were submitted to
the Fabricator upon award of contract. Replacement of any warranty
items shall occur within a 60-day time-frame.
S. CDOT Coordination
The Town of Estes Park will be responsible for coordinating the
CDOT application forms for the three (3) state highways impacted by
proposed signage. As per CDOT requirements, traffic control plans
for all signage locations within the CDOT right-of-way will need to be
submitted by the Fabricator and included in the Town’s CDOT submittal.
Sign Type 7 - Auto Directional (large), and depending on the final
locations, possibly a few of 7A - Auto Directional (small), are the only
signs that are proposed to be located within CDOT ROW and will need
to conform to CDOT specifications and standards, including but not
limited to: break-away details, edge of pavement installation minimum
distances, bottom of sign face heights, site distance triangles, protocols
for installing signs on sloping ground, minimum letter heights for travel
speeds, and wind load engineering.
T. Landscape Restoration
It will be necessary for the Fabricator to restore the existing landscape
conditions around the program signage, including restoration of ‘soft’
landscape areas and paved, concrete, or other hardscapes. Fabricator
will provide images of the pre-construction condition of each sign
location, so that verification of landscape restoration can occur after
installation.
U. Site Distance Triangles
All signs need to be installed so they are not impeding site distances
for cars merging or pulling out from one roadway or parking area onto
another roadway. Both the Town of Estes Park and Larimer County
have site distance triangle requirements, and the Fabricator will be
responsible for locating signs so that site distances are unimpeded.
Site distance triangles also impact the distance between the bottom of
each sign face and the ground. In locations along CDOT right-of-ways,
the required distance between the bottom of the sign and the ground is
7 feet. Outside of CDOT right-of-ways, the Town of Estes Park requires
a 7-foot clearance between the bottom of the sign and the ground for
all signs, except Type 3 (Trail Directional Signs) and Type 5 (Kiosks).
V. Retroreflective Sheeting Standard
For all signs, grade 3 “High Intensity” retroflective sheeting
manufactured by ATSM, Inc. is preferred, although other “High
Intensity” grade 3 retroreflective sheeting brands will also be
acceptable.
W. Accessibility
Spanish text is required on sign types as detailed in the designs on
pages 16-24 for Sign Types 1-6. It is the responsibility of the Fabricator
to ensure proper translation of required text.
There are several options for how to support people with visual
disabilities in the Downtown Estes Park outdoor environment. The
Town should work directly with Fabricators at the time of bidding to
determine what methods they propose to include and obtain cost
estimates.
Larger System-Based Options (these can include signage information,
but are part of a larger system that the signage is included in,
but which encompasses more than just the signs to support ADA
navigation):
LiDAR and/or GPS Mapping of Downtown Landmarks
A LiDAR system creates a digital map of the Downtown using 360
degree images, laser measurements, and video footage that are hosted
on either an external account or in the public domain. A GPS system
doesn’t do as much in-depth mapping, but uses existing programs like
Google Maps to locate a person in place. Landmarks and destinations
(including the locations of informational signage) are marked in LiDAR/
GPS as ‘beacons’ and users with visual impairments can find their way
to the beacons using their phones and stereo headphones/earbuds that
use sound to navigate to the beacons. For many of the applications
that support these beacons, the sound is modified to become louder
as the destination approaches, and also to use the stereo listening
device to alert users to the location of the destination by only playing
the navigational sound in the right or left ear, depending on where the
destination is located. For example, if someone is walking down the
sidewalk toward a coffee shop that is ahead on their left, they will hear
the sound ping increasingly louder in their left ear as they approach
the coffee shop. These systems can be designed to provide both
navigational and descriptive information about each beacon, so if the
beacon is a public park, for example, the information could describe
the individual park amenities, the park size, routes to individual
destinations within the park, etc.
From a signage perspective, each sign with braille map information
could be located as a beacon, and users who navigate to the sign would
have access to spoken information and sounds that describe the sign
information and the nearby destinations. Using their phones and
headphones/earbuds, users can select different destinations at each
sign and be given navigational information about these destinations.
As beacons, the signs can also provide descriptions of the areas where
the signs are located, or historic information about Estes Park.
Process:
1. Map the beacons within Downtown Estes Park (including the new
signage) either through enhanced existing GPS information, or with
a more in-depth LiDAR mapping (new iPhones include LiDAR, so is
becoming much more accessible)
2. Catalogue the information for each beacon/destination in the
mapping system so it is accessible to users when they use the
system
3. Advertise the system on visitor information sites like ‘Visit Estes’ or
the Town of Estes Park website, so users are aware of the system
Benefits:
• Comprehensive system that supports ADA accessibility of all
Downtown Estes Park destinations
• Compatible with existing ADA software/Apps
• Doesn’t require anything physically added to each sign – would just
require any constructed sign to be added to the beacon database
Drawbacks:
• Requires mapping of beacons, either through GPS or LiDAR (LiDAR
is more comprehensive and expensive)
• Will require partnership with a company to map the beacons and
support the software
NIC
NIC
Page 68
37Estes Park Downtown Wayfinding Signage Program
Links to Examples of This Technology:
https://www.microsoft.com/en-us/research/product/soundscape/
https://www.goodmaps.com/apps/good-maps-outdoors
https://www.blindsquare.com/ (partners with third-party navigation
apps like Foursquare and OpenStreetMap)
https://lazarillo.app/
https://wewalk.io/en/ (includes a smart cane that links to phones)
Physical Signage Beacons in the Outdoor Environment
Physical signage beacons deliver audible landmark cues that
convert visual signage or prominent visual landmarks into audible
messages. They allow people with visual disabilities to access real-
time information about public amenities and landmarks. The physical
beacons are installed in the physical environment, and broadcast
audible messages to users through their mobile phones/headsets.
Process:
1. Install beacons in the Downtown area (could be installed in the new
signage first, but the recommendation would be to have beacons
along all travel routes and at decision-making points)
2. Catalogue the information for each physical beacon so it is
accessible to users when they use the system/app
3. Advertise the system on visitor information sites like ‘Visit Estes
Park’ or the Town of Estes Park website, so users are aware of the
system
Benefits:
• Can be installed along identified routes or for specific signs and be
built up over time
• Doesn’t require the extensive data-gathering/mapping of creating
a LiDAR or GPS map that includes all the information about each
destination in the Downtown – can be very specific to unique
landmarks, routes, etc.
Drawbacks:
• Requires installation of physical beacons, and maintenance/upkeep
of these beacons
• Amount of information is limited to the number of beacons installed
– would need more beacons to convey more information, unlike a
LiDAR/GPS system, that can be added to without needing to install
anything in the physical environment
Link to Examples of This Technology:
https://kontakt.io/blog/choosing-beacon-pro-wayfinding-project/
https://www.sensible-innovations.com/enhanced-wayfinding
Digital Signage ADA Requirements
All digital signage screens must have a non-glare finish, and have 70%
contract between the background and lettering/messages displayed
on the screens. If a numeric keypad is used, the numbers must be in
sequence and in either ascending or descending order. There must
be a raised dot on the “5” key in the center of the keypad, and any
function keys should be visually different from the standard key types
(for example, an “enter” key can be green and include a unique raised
shape). On-screen characters need to be a minimum of 3/16 of an inch
high. All mounted screens can only protrude a maximum of 4”.
The digital signage must be located anywhere from 27 to 80 inches
from the walking surface (measured from the highest point of the
surface material). For touchscreens, the controls can be no more than
48” off the floor, and the reach for them should be no more than 10
inches. It should be noted that having the ability to zoom into the
screen either by touch or with a highly visible button is helpful. Haptic
responses when touching buttons or the screen are also preferred, and
having built-in speakers with volume controls will allow individuals to
adjust the volume to their preferences.
SIGNAGE INSTALLATION
Building-Mounted Signs are designed to be mounted to existing light
poles and/or buildings; all other signs are to be installed on their own
posts as designed in Section 02.
Some Auto Directional and Destination signs will replace signs
installed a part of the 2021 Pilot Parking Sign Project. These signs
are marked as such in the Messaging Plan.
The Google Earth project file and messaging plan (see Appendix C)
provide detailed location information and the specific messaging for
each proposed sign and should be used as the reference file for final
signage design and location.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG5MNhxvd
gXmEt2S?usp=sharing
NIC
NIC
38 Estes Park Downtown Wayfinding Signage Program
COLOR, TYPOGRAPHY & ARTWORK
Sign Color/Materials Palette
Typography
Fabricator is responsible for supplying samples for all colors/materials in the palette.
Fabricator is responsible for acquiring all listed fonts.
PMS 378C
Satin Finish Powdercoat
(All Sign Metal Elements)
PMS 2726C
Satin Finish Powdercoat
(All Sign Metal Elements)
PMS 275C
Satin Finish Powdercoat
(All Sign Metal Elements)
Stacked Stone
Locally sourced stacked
sandstone in buff color
Treated Glulam
Wood should be treated to
prevent warping and cracking
Corten Steel
Coreten Steel or Corten steel
rusted look metal should also
include a coating to prevent
continued rusting and rust
staining on sign elements.
Clear Coat
Anti-Graffiti Clear Coat
(On All Painted Sign Faces/
Surfaces/Lettering)
Retro-Reflectivity
All signs meant to be read from
a moving vehicle should include
retro-reflectivity on blades and
panels in adherence to CDOT
standards.
0.04” Thick Aluminum Sheets
Can Also be Substituted with
Dibond or Similar - Final Needed
Thickness to be Determined by
Fabricator’s Structural Engineer
(All Sign Metal Faces)
All Sign blades should be meet
wind load requirements and be
tamper proof (not bendable by a
person)
PMS 690C
Satin Finish Powdercoat
(All Sign Metal Elements)
PMS 7484C
Satin Finish Powdercoat
(All Sign Metal Elements)
HEADLINE: INTERSTATE REGULAR
Aa Bb Cc Dd Ee Ff Gg Hh Ii Jj Kk Ll Mm Nn Oo Pp Qq Rr Ss Tt Uu Vv Ww Xx Yy Zz
1 2 3 4 5 6 7 8 9 0
Page 69
39Estes Park Downtown Wayfinding Signage Program
UNIVERSAL ICONS
Amphitheater
Bicycle Trail
Dismount Zone
Climbing Wall Restaurant/Dining
Pets Allowed On Leash
Fishing
Golf Course/Golfing
Grocery/Convenience Store
Point Of Interest
Lodging
Library
Parking
Picnic Area
Playground
Restrooms
Bus Stop/Shuttle Stop
Theater
Hiking Trail
Drinking Water
Museum
Police
Post Office
Park
Off-Leash Dog Park
Shopping
Walking Trail
Information
Water Feature/Access
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Icons are included on all signage
to support the international
visitors to Estes Park. They are
located on signage underneath
the destinations/attractions
to indicate what amenities
are located at or near that
destination.
The icons used are included
here for reference. Detailed
information for the proposed
icons for each sign is included in
Appendix C: Messaging Plan.
The Town reserves the right to
update the use of specific icons
as needed to ensure accurate
and appropriate messaging.
Estes Park Downtown Wayfinding Signage Program40
CONSTRUCTION & ENGINEERING DETAILS, RULES, & REGULATIONS
Appendix A provides additional information regarding some of the engineering and design details needed to consider when installing and
engineering the Downtown Wayfinding Signage Program signage.
Informational Letter Heights Per Travel Speeds
Please refer to the following chart when checking letter
heights for each sign:
Mounting to Existing Light/Utility Poles
Estes Park Power & Communications will need to be consulted regarding any questions regarding mounting signage to existing light/utility poles,
as proposed for Sign Type 4. The Town will need to obtain approvals from the utility company and applicable building Owners prior to bidding
Phase 4. Website link:https://www.colorado.gov/pacific/Townofestespark/powerandcommunications
05
Appendix A
Important CDOT References
The following are references to use when verifying the final signage design for Sign Type 7, and 7A as required, to comply with CDOT standards:
Example of CDOT Special Use Permit:
https://www.codot.gov/business/permits/utilitiesspecialuse/documents/ExampleStandardProvisionsForPermits.pdf
CDOT 2021 Standard Specifications for Road and Bridge Construction:
https://www.codot.gov/business/designsupport/cdot-construction-specifications/2021-construction-specifications/2021-specs-book/2021-
standard-specifications-book
CDOT Guide Signing Policies & Procedures
https://www.codot.gov/safety/traffic-safety/assets/documents/colorado-guide-signing-policies-and-procedures-2021
2019 M-S Standard Plans:
https://www.codot.gov/business/designsupport/2019-and-2012-m-standards/2019-m-standards-plans
https://www.codot.gov/safety/traffic-safety/design/s-standards
Page 70
41Estes Park Downtown Wayfinding Signage Program
CONSTRUCTION & ENGINEERING DETAILS, RULES, & REGULATIONS, CONTINUED
US Department of Transportation Federal Highway Administration - Manual on Uniform Traffic Control Devices (MUTCD)
2004 Edition with 2012 Supplement:
https://mutcd.fhwa.dot.gov/ser-shs_millennium.htm
Estes Park & Larimer County Site Distance Triangle Information
Estes Valley Development Code, Appendix D:
https://library.municode.com/CO/estes_valley/codes/development_code?nodeId=APXD._STREET_DESIGN_CONSTRUCTION_STANDARDS_ORD._8-05_1
Larimer County Land Use Code, Chapter 10:
https://library.municode.com/co/larimer_county/codes/code_of_ordinances?nodeId=PTIILAUSCO_10.0SI
Town of Estes Park Municipal Code, Chapter 17.66, Signs:
https://library.municode.com/co/estes_park/codes/municipal_code?nodeId=TIT17ZO
Estes Park Downtown Wayfinding Signage Program42
COMMUNITY ENGAGEMENT
Appendix B provides the detailed public input that was collected during each of the three phases of community engagement.
Phase 1: Project Goals + Design Inspiration (April-May) Google Jamboard Survey Results and In-Person
Comments
Phase 2: Design Survey (July) Google Survey Results
Phase 3: Virtual Open House (September) Location and Priority Survey Results
06
Appendix B
Page 71
43Estes Park Downtown Wayfinding Signage Program
Phase 1: Project Goals + Design Inspiration (April-May) Google Jamboard Survey Results and In-Person Comments
44 Estes Park Downtown Wayfinding Signage Program
Page 72
45Estes Park Downtown Wayfinding Signage Program
Most liked images
Public Input Summary
Design should be:
Clear, simple, not busy
Emphasis on workmanship
Dark sky compliance
Digital element
Neutral color pallet – earth tones – match national park
Like icons – good for tourists
Compact design – do not take up a lot of space on sidewalks
Artistic
Charming
Wood
Warm lighting
Content should include:
Walking distances and times – let people know how much they can get to in a relatively short walk
Road signs direct people to parking, signs are then needed to direct people from parking to attractions/amenities
Emphasis on trails
Direct people to lesser known attractions (historical sites, smaller parks,trails, etc.)
46 Estes Park Downtown Wayfinding Signage Program
Phase 2: Design Survey (July) Google Survey Results
Page 73
47Estes Park Downtown Wayfinding Signage Program
48 Estes Park Downtown Wayfinding Signage Program
Page 74
49Estes Park Downtown Wayfinding Signage Program
Braille
Spanish/other language (include in QR code?)
Handicapped info
14. Finally, please use the space below to provide any additional thoughts regarding signage needs or
opportunities that you feel should be addressed in the Downtown Estes Park Wayfinding Master Plan.
Clear, easy to read, concise
High visibility, larger lettering
Simple, not too decorative
Avoid too many signs, put more info on one sign instead of having multiple, signs should have a smaller
footprint
Consider maintenance, especially of digital kiosks
Suggestions for kiosks/info
Toilets
Hospital
Estes Park Wayfinding: Punch Pattern Options
Evergreen Bough Antlers River (Riverwalk)Columbine flower Mountains Evergreen Trees
50 Estes Park Downtown Wayfinding Signage Program
Phase 3: Virtual Open House (September) Location and Priority Survey Results
Kiosks Ped Direct Shuttle Auto Direct
1st phase/highest 11 22 10 34
2nd phase/medium 21 20 21 8
3rd phase/low 12 6 15 7
Main Streets Riverwalk &
Trails
Visitor Center &
Parking Garage
Events Center
Complex
1st phase/highest 33 15 14 1
2nd phase/high 8 19 16 3
3rd phase/medium 5 13 18 10
4th Phase/low 2 2 1 25
Please use the space below for any additional comments on the proposed wayfinding system.
7 responses
I prefer text, but what about foreign tourists not reading English language?
Include location of bike racks
I chose text on the signs for the hard of seeing.
I think the signage should be consistent on all signage
While not related to this specific program, benches and covered areas at the shuttle stops may
be a future consideration.
Way finding is a great idea, but will the Loop affect the relevance of these signs?
The colors and materials are great. Thanks for all your work on this important project.
Page 75
Estes Park Downtown Wayfinding Signage Program51
MESSAGING PLAN
The Messaging Plan represents content as preliminary messaging guidance for future implementation. Messaging details will need to be flexible,
evolving with the passage of time. Final information will be determined and detailed by Town staff with each bidding phase to represent the best
information available at that time. Sign Type 7 - Auto Directional (large) and 7A - Auto Directional (small) include text and icons in red that will
need to be reviewed and approved by CDOT prior to bidding for signs that are proposed to be located within CDOT ROW. All other signs are to be
located within the Town ROW and will not require CDOT approval.
Sign Description
The name/number of the sign that corresponds to the Google Earth map file for location and notes whether the sign is double-sided or single-
sided.
Sign Face A
The detailed information for Sign Face A, including the direction to and name of the destinations/attractions and icons for each sign blade.
Sign Face B
The detailed information for Sign Face B, including the direction to and name of the destinations/attractions and icons for each sign blade.
Sign Post Branding
The branding proposed for the sign post, which is the raised metal lettering located on the front or side of the post, depending on the sign type.
07
Appendix C
Appendix C: Messaging Plan
2022.12.29
Sign Description Sign Face A Messaging Sign Face B Messaging Sign Post Branding
SIGN TYPE 1: Pedestrian Directional Signage - Pedestrian Directional Signage is intended to help people navigate Downtown on foot. The signage includes walking destinations. All Type 1 signs are located within the Town ROW.
P1 - pedestrian directional (double-sided)
(East)
- Performance Park > (icons: restrooms, theater, walking trail, climbing wall)
- Fall River walking trail > (icons: walking trail, bicycle trail)
- Downtown Amenities ^ (icons: shopping, lodging, bus stop/shuttle stop, walking trail)
(West)
- Performance Park < (icons: restrooms, theater, walking trail, climbing wall)
- Fall River walking trail < (icons: walking trail, bicycle trail)
- Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, parking, water feature/access)
Estes Park/Estes Park
P2 - pedestrian directional (double-sided)
(East)
-Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, parking, water --feature/access)
-Performance Park ^ (icons: restrooms, theater, walking trail, climbing wall)
(West)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Bond Park ^ (icons: park, playground, information, picnic area)
-Town Hall ^ (icons: information, restrooms, park, bus stop/shuttle stop, parking)
Estes Park/Estes Park
P3 - pedestrian directional (double-sided)
(West)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Bond Park ^ (icons: park, playground, information, picnic area)
-Town Hall ^ (icons: information, restrooms, park, bus stop/shuttle stop, parking)
(East)
-Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, parking, water --feature/access)
-Performance Park ^ (icons: restrooms, theater, walking trail, climbing wall)
Estes Park/Estes Park
P4 - pedestrian directional (double-sided)
(North)
-Knoll-Willows < (icons: hiking trail, point of interest, pets allowed on leash)
-Town Hall ^ (icons: information, restrooms, library, police)
-Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
(South)
-Knoll-Willows > (icons: hiking trail, point of interest, pets allowed on leash)
Estes Park/Estes Park
P5 - pedestrian directional (double-sided)
(Northwest)
-Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Visitor Center < (icons: information, restrooms, bus stop/shuttle stop)
(Southeast)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Knoll-Willows < (icons: hiking trail, point of interest, pets allowed on leash)
-Town Hall < (icons: information, restrooms, library, police)
Estes Park/Estes Park
P6 - pedestrian directional (double-sided)
(North)
-Baldwin Park < (icons: park, playground, walking trail, bicycle trail)
-Big Thompson River walking trail < (icons: walking trail, bicycle trail)
-East Riverside Drive ^ (icons: shopping, restaurant/dining, lodging)
(South)
-Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park/Estes Park
P7 - pedestrian directional (double-sided)
(Northwest)
-Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Visitor Center < (icons: information, restrooms, bus stop/shuttle stop)
-Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
(Southeast)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Village Shops ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, grocery/convenience store)
Estes Park/Estes Park
P8 - pedestrian directional (double-sided)
(Northwest)
-RMNP ^ (icons: park, information, restrooms)
-Shuttle Stop ^ (icons: bus stop/shuttle stop stop, lodging)
(Southeast)
-Performance Park ^ (icons: restrooms, theater, walking trail, climbing wall)
-Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
-Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Fall River Trail/Fall River Trail
P9 - pedestrian directional (double-sided)
(Northwest)
-Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Riverside Plaza <^ (icons: playground, restrooms, drinking water, picnic area, water feature/access)
-Town Hall < (icons: information, restrooms, library, police)
(Southeast)
-Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Bond Park > (icons: park, playground, information, picnic area)
Big Thompson River Trail/Big Thompson River Trail
P10 - pedestrian directional (double-sided)
(Northwest)
-Parking Garage ^ (icons: bus stop/shuttle stop)
-Lake Estes ^ (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
-Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
(Southeast)
- Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop)
- Riverwalk < (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Riverwalk/Riverwalk
P11 - pedestrian directional (double-sided)
(East)
-Parking Garage ^ (icons: parking, bus stop/shuttle stop)
-Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Visitor Center > (icons: information, restrooms, bus stop/shuttle stop)
(West)
-Lake Estes ^ (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
-Estes Park Museum ^ (icons: museum, information, restrooms)
-Fairgrounds ^ (icons: restrooms, restaurant/dining, amphitheater)
Riverwalk/Riverwalk
P12 - pedestrian directional (double-sided)
(Southeast)
-Knoll-Willows ^ (icons: hiking trail, point of interest, pets allowed on leash)
-Town Hall < (icons: information, restrooms, library, police)
-Bond Park < (icons: park, playground, information, picnic area)
- Knoll-Willows/Knoll Willows Open Space
P13 - pedestrian directional (double-sided)
(North)
-Knoll-Willows ^ (icons: hiking trail, point of interest, pets allowed on leash)
-Town Hall ^ (icons: information, restrooms, library, police)
-Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Knoll-Willows/Knoll Willows Open Space
Messaging Plan Page 1
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
NIC
NIC
NIC
NIC
NIC
NIC
Page 76
Appendix C: Messaging Plan
2022.12.29
Sign Description Sign Face A Messaging Sign Face B Messaging Sign Post Branding
SIGN TYPE 2: Small Kiosk Signage - similar to pedestrian directional, but with an added map to help orient visitors to their surroundings. All Type 2 signs are located within the Town ROW.
SK1 - Small Pedestrian Kiosk (double-sided)
Static Map Information Board Estes Park/Estes Park
SK2 - Small Pedestrian Kiosk (double-sided)
(East)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
-Performance Park < (icons: restrooms, theater, walking trail, climbing wall)
(West)
-Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Town Hall > (icons: information, restrooms, park, bus stop/shuttle stop)
Estes Park/Estes Park
SK3 - Small Pedestrian Kiosk (double-sided)
(East)
-Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-East Riverside Drive < (icons: shopping, restaurant/dining, lodging)
(West)
-Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Tregent Park < (icons: restrooms, bus stop/shuttle stop, walking trail, parking, water feature/access)
Estes Park/Estes Park
SK4 - Small Pedestrian Kiosk (double-sided)
(East)
-Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
(West)
-Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Baldwin Park ^ (icons: park, playground, walking trail, bicycle trail)
-East Riverside Drive > (icons: shopping, restaurant/dining, lodging)
Estes Park/Estes Park
SK5 - Small Pedestrian Kiosk (double-sided)
(Northeast)
-Downtown <> (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Town Hall < (icons: information, restrooms, library, police)
-Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
(Southwest)
-Town Hall > (icons: information, restrooms, library, police)
-Knoll-Willows ^ (icons: hiking trail, point of interest, pets allowed on leash)
Estes Park/Estes Park
SK6 - Small Pedestrian Kiosk (double-sided)
(Southeast)
-Knoll-Willows ^ (icons: hiking trail, point of interest, pets allowed on leash)
-Town Hall < (icons: information, restrooms, library, police)
-Bond Park < (icons: park, playground, information, picnic area)
(Northwest)
-Downtown <> (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Town Hall > (icons: information, restrooms, library, police)
Estes Park/Estes Park
SK7 - Small Pedestrian Kiosk (double-sided)
(Northwest)
-Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop, parking)
-Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Parking Garage ^ (icons: bus stop/shuttle stop)
(Southeast)
-Village Shops ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, grocery/convenience store)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park/Estes Park
SK8 - Small Pedestrian Kiosk (double-sided)
(South)
-Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Riverside Plaza > (icons: playground, restrooms, drinking water, picnic area, water feature/access)
(North)
-Tregent Park < (icons: restrooms, bus stop/shuttle stop, walking trail, parking, water feature/access)
-Town Hall < (icons: information, restrooms, library, police)
Estes Park/Estes Park
Messaging Plan Page 2
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
NIC
Appendix C: Messaging Plan
2022.12.29
Sign Description Sign Face A Messaging Sign Face B Messaging Sign Post Branding
SIGN TYPE 3: Trail Directional Signage -Trail Directional Signage is intended to help people navigate the downtown trail system on foot. All Type 3 signs are located within the Town ROW.
TD1 - walking trail Directional (double-sided)
(Northwest)
-Fall River Trail ^v (icons: walking trail, bicycle trail)
-Performance Park ^ (icons: restrooms, theater, walking trail, climbing wall)
-Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
(Southeast)
-Fall River Trail ^v (icons: walking trail, bicycle trail)
-RMNP ^ (icons: park, information, restrooms)
-Downtown Amenities ^ (icons: shopping, lodging, bus stop/shuttle stop, walking trail)
Fall River Trail/Fall River Trail
TD2 - walking trail Directional (double-sided)
(South)
-Fall River Trail <v (icons: walking trail, bicycle trail)
-Performance Park < (icons: restrooms, theater, walking trail, climbing wall)
-Downtown Amenities ^ (icons: shopping, lodging, bus stop/shuttle stop, walking trail)
(North)
-Fall River Trail ^v (icons: walking trail, bicycle trail)
-Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
-Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Fall River Trail/Fall River Trail
TD3 - walking trail Directional (double-sided)
(Southeast)
-Fall River Trail <> (icons: walking trail, bicycle trail)
-Performance Park < (icons: restrooms, theater, walking trail, climbing wall)
-Tregent Park > (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
(Northwest)
-Fall River Trail <> (icons: walking trail, bicycle trail)
-Tregent Park < (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Fall River Trail/Fall River Trail
TD4 - walking trail Directional (double-sided)
(South)
-Fall River Trail ^> (icons: walking trail, bicycle trail)
-Performance Park ^ (icons: restrooms, theater, walking trail, climbing wall)
-Downtown Amenities ^ (icons: shopping, lodging, bus stop/shuttle stop, walking trail)
(North)
-Fall River Trail <v (icons: walking trail, bicycle trail)
-Tregent Park < (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Fall River Trail/Fall River Trail
TD5 - walking trail Directional (single-sided)
(Northeast)
-Fall River Trail <> (icons: walking trail, bicycle trail)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Performance Park > (icons: restrooms, theater, walking trail, climbing wall)
Fall River Trail/Fall River Trail
TD6 - walking trail Directional (double-sided)
(Northwest)
-Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
-Riverside Plaza ^ (icons: playground, restrooms, drinking water, picnic area, water feature/access)
(Southeast)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
- Performance Park ^ (icons: restrooms, theater, walking trail, climbing wall)
Riverwalk/Riverwalk
TD7 - walking trail Directional (double-sided)
(Northeast)
-Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Riverside Plaza ^ (icons: playground, restrooms, drinking water, picnic area, water feature/access)
-Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
(Southwest)
- Baldwin Park ^ (icons: park, playground, walking trail, bicycle trail)
- Big Thompson River walking trail ^ (icons: walking trail, bicycle trail)
- East Riverside Drive ^ (icons: shopping, restaurant/dining, lodging)
Big Thompson River walking trail/Big Thompson River walking
trail
TD8 - walking trail Directional (double-sided)
(Northwest)
- Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza <> (icons: playground, restrooms, drinking water, picnic area, water feature/access)
- Big Thompson River walking trail > (icons: walking trail, bicycle trail)
(Southeast)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Bond Park ^ (icons: park, playground, information, picnic area)
- Town Hall ^ (icons: information, restrooms, library, police)
Riverwalk/Riverwalk
TD9 - walking trail Directional (double-sided)
(Northeast)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Town Hall > (icons: information, restrooms, library, police)
- Knoll-Willows > (icons: hiking trail, point of interest, pets allowed on leash)
(Southwest)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Town Hall < (icons: information, restrooms, library, police)
- Knoll-Willows < (icons: hiking trail, point of interest, pets allowed on leash)
Riverwalk/Riverwalk
TD10 - walking trail Directional (double-sided)
(Southwest)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop)
- Parking Garage ^ (icons: bus stop/shuttle stop)
(Northeast)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Town Hall < (icons: information, restrooms, library, police)
Village Shops ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, grocery/convenience store)
Riverwalk/Riverwalk
TD11 - walking trail Directional (double-sided)
(Southeast)
- Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Visitor Center > (icons: information, restrooms, bus stop/shuttle stop)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
(Northwest)
- Parking Garage ^ (icons: bus stop/shuttle stop)
- Visitor Center < (icons: information, restrooms, bus stop/shuttle stop)
- Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
Riverwalk/Riverwalk
TD12 - walking trail Directional (double-sided)
(Southeast)
- Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
(Northwest)
- Parking Garage < (icons: bus stop/shuttle stop)
- Lake Estes < (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
- Fairgrounds < (icons: restrooms, restaurant/dining, amphitheater)
Riverwalk/Riverwalk
TD13 - walking trail Directional (single-sided)
(Southwest)
- Walking Loop 0.33 miles > (icons: walking trail)
- Walking Loop 0.33 miles ^ (icons: walking trail)
- Town Hall < (icons: information, restrooms, library, police)
Knoll-Willows/Knoll Willows Open Space
TD14- walking trail Directional (single-sided)
(Southwest)
- Walking Loop 0.33 miles ^v (icons: walking trail)
- Town Hall > (icons: information, restrooms, library, police)
Knoll-Willows/Knoll Willows Open Space
Messaging Plan Page 3
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
Page 77
Appendix C: Messaging Plan
2022.12.29
Sign Description Sign Face A Messaging Sign Face B Messaging Sign Post Branding
SIGN TYPE 4: Building-Mounted Directional Signage - Building-Mounted Directional Signage is intended to help people navigate Downtown on foot. The signage includes walking destinations, and is mounted on existing structures.
Building-Mounted Directional Signs (BMD) are building-mounted directional signage to help pedestrians navigate Downtown, as a supplement to Sign Type 1: Pedestrian Directional Signs. The Town will need to coordinate with building owners prior to installation.
BMD1 - Building-Mounted Directional (single-
sided)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Performance Park < (icons: restrooms, theater,C49walking trail, climbing wall)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
Estes Park
BMD2 - Building-Mounted Directional (single-
sided)
- Riverwalk < (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
Estes Park
BMD3 - Building-Mounted Directional (single-
sided)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Bond Park ^ (icons: park, playground, information, picnic area)
Estes Park
BMD4 - Building-Mounted Directional (single-
sided)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Bond Park ^ (icons: park, playground, information, picnic area)
Estes Park
BMD5 - Building-Mounted Directional (single-
sided)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza > (icons: playground, restrooms, drinking water, picnic area, water feature/access)
- Bond Park ^ (icons: park, playground, information, picnic area)
Estes Park
BMD6 - Building-Mounted Directional (single-
sided)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Town Hall < (icons: information, restrooms, library, police)
- Knoll-Willows < (icons: hiking trail, point of interest, pets allowed on leash)
Estes Park
BMD7 - Building-Mounted Directional (single-
sided)
- Riverwalk < (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Bond Park ^ (icons: park, playground, information, picnic area)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park
BMD8 - Building-Mounted Directional (single-
sided)
- Riverwalk < (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Town Hall > (icons: information, restrooms, library, police)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park
BMD9 - Building-Mounted Directional (single-
sided)
- Riverwalk < (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Town Hall ^ (icons: information, restrooms, library, police)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park
BMD10 - Building-Mounted Directional (single-
sided)
ͲZŝǀĞƌǁĂůŬх;ŝĐŽŶƐ͗ǁĂůŬŝŶŐƚƌĂŝů͕ďŝĐLJĐůĞƚƌĂŝů͕ƌĞƐƚĂƵƌĂŶƚͬĚŝŶŝŶŐ͕ƐŚŽƉƉŝŶŐͿ
ͲŽǁŶƚŽǁŶх;ŝĐŽŶƐ͗ƐŚŽƉƉŝŶŐ͕ƌĞƐƚĂƵƌĂŶƚͬĚŝŶŝŶŐ͕ďƵƐƐƚŽƉͬƐŚƵƚƚůĞƐƚŽƉ͕ƌĞƐƚƌŽŽŵƐͿ
ͲdŽǁŶ,Ăůůх;ŝĐŽŶƐ͗ŝŶĨŽƌŵĂƚŝŽŶ͕ƌĞƐƚƌŽŽŵƐ͕ůŝďƌĂƌLJ͕ƉŽůŝĐĞͿ
Estes Park
Trail Building Mounted Directional Signs (TBM ) are similar to BMD signs, but are specficially designed to orient trail users, as a supplement to Sign Type 1: Pedestrian Directional Signs. The Town will need to coordinate with building owners prior to installation.
TBM1 - walking trail Building-Mounted
Directional (single-sided)
- Tregent Park > (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
- Fall River walking trail > (icons: walking trail, bicycle trail)
- Performance Park > (icons: restrooms, theater, walking trail, climbing wall)
Riverwalk
TBM2 - walking trail Building-Mounted
Directional (double-sided)
(East)
- Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
- Fall River Trail ^ (icons: walking trail, bicycle trail)
- Performance Park ^ (icons: restrooms, theater, walking trail, climbing wall)
(West)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Bond Park ^ (icons: park, playground, information, picnic area)
Riverwalk
TBM3 - walking trail Building-Mounted
Directional (single-sided)
- Tregent Park < (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Riverwalk
TBM4 - walking trail Building-Mounted
Directional (single-sided)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Riverwalk > (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Tregent Park < (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
Riverwalk
TBM5 - walking trail Building-Mounted
Directional (double-sided)
(East)
- Tregent Park < (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
- Fall River walking trail > (icons: walking trail, bicycle trail)
- Performance Park > (icons: restrooms, theater, walking trail, climbing wall)
(West)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza ^ (icons: playground, restrooms, drinking water, picnic area, water feature/access)
Riverwalk
Messaging Plan Page 4
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
Appendix C: Messaging Plan
2022.12.29
Sign Description Sign Face A Messaging Sign Face B Messaging Sign Post Branding
Sign Type 4: Trail Building Mounted Directional Signs (TBM ) continued
TBM6 - walking trail Building-Mounted
Directional (double-sided)
(West)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
(East)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza ^ (icons: playground, restrooms, drinking water, picnic area, water feature/access)
Riverwalk
TBM7 - walking trail Building-Mounted
Directional (single-sided)
- Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza < (icons: playground, restrooms, drinking water, picnic area, water feature/access)
Riverwalk
TBM8 - walking trail Building-Mounted
Directional (single-sided)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, water feature/access)
Riverwalk
TBM9 - walking trail Building-Mounted
Directional (double-sided)
(Southwest)
- Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza > (icons: playground, restrooms, drinking water, picnic area, water feature/access)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
(Northeast)
- Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza < (icons: playground, restrooms, drinking water, picnic area, water feature/access)
Riverwalk
TBM10 - walking trail Building-Mounted
Directional (double-sided)
(Southwest)
- Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza > (icons: playground, restrooms, drinking water, picnic area, water feature/access)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
(Northeast)
- Riverwalk <> (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza < (icons: playground, restrooms, drinking water, picnic area, water feature/access)
Riverwalk
TBM11 - walking trail Building-Mounted
Directional (double-sided)
(Southwest)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Bond Park < (icons: park, playground, information, picnic area)
- Town Hall < (icons: information, restrooms, library, police)
(Northeast)
- Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza < (icons: playground, restrooms, drinking water, picnic area, water feature/access)
Riverwalk
TBM12 - walking trail Building-Mounted
Directional (double-sided)
(Southwest)
- Post Office ^ (icons: post office)
- Baldwin Park ^ (icons: park, playground, walking trail, bicycle trail)
(Northeast)
- Riverwalk ^ (icons: walking trail, bicycle trail, restaurant/dining, shopping)
-Riverside Plaza ^ (icons: playground, restrooms, drinking water, picnic area)
-Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Riverwalk
TBM13 - walking trail Building-Mounted
Directional (double-sided)
(Southeast)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Town Hall ^ (icons: information, restrooms, library, police)
- Knoll-Willows ^ (icons: hiking trail, point of interest, pets allowed on leash)
(Northwest)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza ^ (icons: playground, restrooms, drinking water, picnic area, water feature/access)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Riverwalk
TBM14 - walking trail Building-Mounted
Directional (double-sided)
(Southeast)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Town Hall < (icons: information, restrooms, library, police, parking)
- Knoll-Willows < (icons: hiking trail, point of interest, pets allowed on leash)
(Northwest)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Riverside Plaza ^ (icons: playground, restrooms, drinking water, picnic area, water feature/access)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Riverwalk
TBM15 - walking trail Building-Mounted
Directional (double-sided)
(Southeast)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Town Hall < (icons: information, restrooms, library, police)
- Knoll-Willows < (icons: hiking trail, point of interest, pets allowed on leash)
(Northwest)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Downtown > (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Town Hall > (icons: information, restrooms, library, police)
Riverwalk
TBM16 - walking trail Building-Mounted
Directional (double-sided)
(Southwest)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop)
- Parking Garage ^ (icons: bus stop/shuttle stop)
(Northeast)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Village Shops> (icons: shopping, restaurant/dining, bus stop/shuttle stop, grocery/convenience store)
Riverwalk
TBM17 - walking trail Building-Mounted
Directional (double-sided)
(Southwest)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Visitor Center < (icons: information, restrooms, bus stop/shuttle stop)
- Parking Garage > (icons: bus stop/shuttle stop)
(Northeast)
- Riverwalk ^v (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Village Shops ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, grocery/convenience store)
Riverwalk
Messaging Plan Page 5
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
Page 78
Appendix C: Messaging Plan
2022.12.29
Sign Description Sign Face A Messaging Sign Face B Messaging Sign Post Branding
K1 - Pedestrian Kiosk (double-sided)
Information (icon: information)
Map of Downtown Amenities (digital map)
Blank - Town message board Information
K2 - Pedestrian Kiosk (double-sided)
Information (icon: information)
Map of Downtown Amenities
Blank - Town message board Information
K3 - Pedestrian Kiosk (double-sided)
Information (icon: information)
Map of Downtown Amenities (digital map)
Blank - Town message board Information
K4 - Pedestrian Kiosk (double-sided)
Information (icon: information)
Map of Downtown Amenities
Blank - Town message board Information
K5 - Pedestrian Kiosk (double-sided)
Information (icon: information)
Map of Downtown Amenities
Blank - Town message board Information
K6 - Pedestrian Kiosk (double-sided)
Information (icon: information)
Map of Downtown Amenities
Blank - Town message board Information
Sign Type 5: Pedestrian Kiosk - Pedestrian Kiosks are intended to help people navigate the downtown walking trail system on foot. The kiosks included static and electronic maps, information, and directional information. All Type 5 signs are located within the Town ROW.
Messaging Plan Page 6
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
NIC
Appendix C: Messaging Plan
2022.12.29
Sign Description Top Blade Messaging Sign Post Messaging Additional Information on Sign Post
D1 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – FREE
- Performance Park
(icons: theater, walking trail, climbing wall)
Mountain Lion Lot (icon: Mountain Lion)
Icons: ADA, restrooms, motorcycles)
No overnight parking
D2 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
- Tregent Park
(icons: walking trail, parking, water feature/access)
Pika Lot (icon: pika)
Icons: ADA, restrooms
No Overnight Parking
D3 - (single-sided)
In Circle: Parking Icon
On Blade: Parking – FREE
Ͳ^ƉƌƵĐĞWĂƌŬŝŶŐFox Lot (icon: fpx)
Icons: ADA
No Overnight Parking
D4 - (single-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
ͲtŝĞƐƚWĂƌŬŝŶŐBear Lot (icon: bear)
Icons: ADA, restrooms, motorcycle
No Overnight Parking
D5 - (single-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
ͲtŝĞƐƚWĂƌŬŝŶŐBear Lot (icon: bear)
Icons: ADA, restrooms, motorcycle
No Overnight Parking
D6 - (single-sided)
In Circle: Parking Icon
On Blade: Parking – FREE
- Davis Parking Coyote Lot (icon: coyote)
Icons: ADA
No Overnight Parking
D7 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
- Post Office Marmot Lot (icon: marmot)
Icons: ADA, motorcycle
No Overnight Parking
D8 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
- Riverside Parking Trout Lot (icon: trout)
Icons: ADA, motorcycle
No Overnight Parking
D9 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
- Post Office Marmot Lot (icon: marmot)
Icons: ADA, motorcycle
No Overnight Parking
D10 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
- East Riverside Parking Squirrel Lot (icon: squirrel)
Icons: ADA, restrooms, motorcycle
No Overnight Parking
D11 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
- Town Hall
(icons: information, library, police)
Eagle Lot (icon: eagle)
Icons: ADA, restrooms, electrical charging station, RV,
motorcycle
No Overnight Parking
Sign Type 6: Destination - Parking Lots - Destination signs mark arrival at public parking lots within the Downtown and are designed to alert motorists, pedestrians, and bicyclists about nearby amenities. All Type 6 signs are located within the Town ROW.
Messaging Plan Page 7
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
Page 79
Appendix C: Messaging Plan
2022.12.29
Sign Description Top Blade Messaging Sign Post Messaging Additional Information on Sign Post
Sign Type 6: Destination - Parking Lots (continued)
D12 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – PAID
- Town Hall
(icons: information, library, police)
Eagle Lot (icon: eagle)
Icons: ADA, restrooms, electrical charging station, RV,
motorcycle
No Overnight Parking
D13 - (double-sided)
In Circle: Parking Icon
On Blade: Public Parking – FREE
- Big Horn Parking Big Horn Lot (icon: big horn sheep)
Icons: ADA
No Overnight Parking
D14 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – FREE
- Visitor Center
(icons: information)
Elk Lot (icon: elk)
Icons: ADA, restrooms, electrical charging station, RV
No Overnight Parking
Seasonal Shuttle (removable panel)
D15 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – FREE
- Events Complex
(icons: restaurant/dining, amphitheater)
Moose Lot (icon: moose)
Icons: ADA, restrooms, RV
No Overnight Parking
Seasonal Shuttle (removable panel)
D16 - (double-sided)
In Circle: Parking Icon
On Blade: Parking – FREE
- Events Complex
(icons: restaurant/dining, amphitheater)
Moose Lot (icon: moose)
Icons: ADA, restrooms, RV
No Overnight Parking
Seasonal Shuttle (removable panel)
D17 - (double-sided)
- Baldwin Park (icons: park, playground, walking trail, bicycle trail)
D18 - (double-sided)
- Knoll-Willows (icons: hiking trail, point of interest, pets allowed on leash)
D19 - (double-sided)
- Knoll-Willows (icons: hiking trail, point of interest, pets allowed on leash)
D20 - (double-sided)
- Bond Park (icons: park, playground, information, picnic area)
D21 - (double-sided)
- Town Hall & Library (icons: information, restrooms, library, police, parking)
D22 - (double-sided)
- George Hix Riverside Plaza (icons: picnic, water feature/access)
D23 - (double-sided)
- Mrs. Walsh's Garden (icons: point of interest, walking trail)
Sign Type 6A: Destination - Other - Destination signs mark arrival at parks and other visitor attractions within the Downtown and are designed to alert motorists, pedestrians, and bicyclists about nearby amenities. All Type 6A signs are located within the Town ROW.
Messaging Plan Page 8
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
Appendix C: Messaging Plan
2022.12.29
Sign Description Sign Face A Messaging Sign Face B Messaging Sign Post Branding
AD1 - Auto Directional (single-sided)
(Northeast)
- Public Parking < FREE (icons: parking, bus stop/shuttle stop)
- Visitor Center < (icons: information, restrooms, bus stop/shuttle stop, parking)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park
AD2 - Auto Directional (single-sided)
(Southwest)
- Public Parking > FREE (icons: parking, bus stop/shuttle stop)
- Visitor Center > (icons: information, restrooms, bus stop/shuttle stop, parking)
- Lake Estes ^ (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
Estes Park
AD3 - Auto Directional (single-sided)
(West)
- Parking Garage < (icons: parking, bus stop/shuttle stop)
- Events Complex ^ (icons: restrooms, restaurant/dining, amphitheater)
- Lake Estes ^ (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
Estes Park
AD4 - Auto Directional (single-sided)
(East)
- Visitor Center > (icons: information, restrooms, bus stop/shuttle stop, parking)
- Knoll-Willows ^ (icons: hiking trail, point of interest, pets allowed on leash)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park
AD5 - Auto Directional (single-sided)
(East)
- Visitor Center > (icons: information, restrooms, bus stop/shuttle stop, parking)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Town Hall < (icons: information, restrooms, library, police, parking)
Estes Park
AD6 - Auto Directional (single-sided)
(Northwest)
- Events Complex > (icons: restrooms, parking, restaurant/dining, amphitheater)
- Dog Park ^ (icons: off-leash dog park)
- Lake Estes ^ (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
Estes Park
AD7 - Auto Directional (single-sided)
(Southeast)
- Parking Garage ^ (icons: parking, bus stop/shuttle stop)
- Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop, parking)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park
AD8 - Auto Directional (single-sided)
(Southeast)
- Events Complex > (icons: restrooms, parking, restaurant/dining, amphitheater)
- Lake Estes > (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
- Visitor Center > (icons: information, restrooms, bus stop/shuttle stop, parking)
Estes Park
AD9 - Auto Directional (single-sided)
(North)
- Events Complex < (icons: restrooms, restaurant/dining, amphitheater)
- Lake Estes < (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
- Museum < (icons: museum, information, restrooms)
Estes Park
AD10 - Auto Directional (single-sided)
(West)
- Public Parking ^ (icons: parking)
- Town Hall > (icons: information, restrooms, library, police, parking)
- Bond Park > (icons: park, playground, information, picnic area)
Estes Park
AD11 - Auto Directional (single-sided)
(Northwest)
- Visitor Center > (icons: information, restrooms, bus stop/shuttle stop, parking)
- Downtown < (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Events Complex ^ (icons: restrooms, parking, restaurant/dining, amphitheater)
Estes Park
Sign Type 7: Auto Directional - Auto Directional (large) signs are intended to help motorists find Downtown destinations; to be installed on roads with a speed limit greater than 25 mph. All Type 7 signs are anticipated to be
located within CDOT ROW. Red text below denotes information that may not meet CDOT standards; discuss with CDOT during permitting. Modification of red or black text may be needed to obtain CDOT permit approval.
Messaging Plan Page 9
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
Page 80
Appendix C: Messaging Plan
2022.12.29
Sign Description Sign Face A Messaging Sign Face B Messaging Sign Post Branding
AD12 - Auto Directional (single-sided)
(Southwest)
- Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop, parking)
- Parking Garage > (icons: parking, bus stop/shuttle stop)
- Events Complex > (icons: restrooms, parking, restaurant/dining, amphitheater)
Estes Park
AD13 - Auto Directional (single-sided)
(North)
- Public Parking < PAID (icons: parking)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
- Knoll-Willows ^ (icons: hiking trail, point of interest, pets allowed on leash)
Estes Park
AD14 - Auto Directional (single-sided)
(West)
- Public Parking < FREE (icons: parking)
- Performance Park < (icons: restrooms, theater, walking trail, climbing wall)
- Downtown ^ (icons: shopping, restaurant/dining, bus stop/shuttle stop, restrooms)
Estes Park
AD15 - Auto Directional (double-sided)
(Northeast)
- Riverwalk < (icons: walking trail, bicycle trail, restaurant/dining, shopping)
- Public Parking <> (icons: parking)
- Moraine Avenue < (icons: parking, shopping, restaurant/dining, restrooms)
(Southwest)
- Town Hall < (icons: information, restrooms, library, police, parking)
- Knoll-Willows < (icons: hiking trail, point of interest, pets allowed on leash)
- Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop, parking)
Estes Park/Estes Park
AD16 - Auto Directional (double-sided)
(East)
- Tregent Park ^ (icons: restrooms, bus stop/shuttle stop, walking trail, parking, water feature/access)
- Public Parking ^ FREE (icons: parking)
- Performance Park ^ (icons: restrooms, theater, walking trail, climbing wall)
(West)
- Public Parking <> (icons: parking)
- Moraine Avenue > (icons: parking, shopping, restaurant/dining, restrooms)
- Riverwalk < (icons: walking trail, bicycle trail, restaurant/dining, shopping)
Estes Park/Estes Park
AD17 - Auto Directional (single-sided
(East)
- Town Hall > (icons: information, restrooms, library, police, parking)
- Public Parking > FREE (icons: parking)
- Moraine Avenue < (icons: parking, shopping, restaurant/dining, restrooms)
(West)
- Visitor Center ^ (icons: information, restrooms, bus stop/shuttle stop, parking)
- Events Complex ^(icons: restrooms, parking, restaurant/dining, amphitheater)
- Lake Estes ^ (icons: fishing, walking trail, bicycle trail, golf course/golfing, restrooms)
Estes Park/Estes Park
Sign Type 7A: Auto Directional - Auto Directional Signs (small) to be installed on roads with speed limit 25 mph or less. Depending on final location, some Type 7A signs might be located within CDOT ROW. Red
text below denotes information that may not meet CDOT standards; discuss with CDOT during permitting. Modification of red or black text may be needed to obtain CDOT permit approval when needed.
Messaging Plan Page 10
PR
E
L
I
M
I
N
A
R
Y
M
E
S
S
A
G
I
N
G
G
U
I
D
A
N
C
E
NIC
Page 81
16 Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
9’ 5.5”
5”
8”
Wood Wrap
Aluminum
Blades
Corten Steel
Support
Stacked Stone
with Cap
10”
Es
t
e
s
P
a
r
k
19” 8”2”
34”
29”
text: 1.5”
icons: 2”
arrow: 3”
28”
36”
7.5”
24”
Raised lettering: 5”
Logo Placard: 15” tall
bolts
bolts
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Riverwalk
paseo del río
Downtown
centro
25”
Bottom of lowest blade
to be mounted at
minimum 7 feet
ground clearance
2.5”
2.5”
1”
2.5”
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Downtown
centro
Ri
v
e
r
w
a
l
k
T
r
a
i
l
DOWNTOWN WAYFINDING SIGN TYPE: 1 (PEDESTRIAN DIRECTIONAL)
Pedestrian directional signage will be installed at major decision
points throughout the Downtown area. The signs will feature
the names of nearby attractions or amenities accompanied by a
directional arrow.
The standard directional signs will feature the Corten steel, or Corten
steel look, main support, wood wrap, aluminum blades, and stacked
‘buff’ sandstone base that will be used throughout the designs.
Three panels are included at the top to denote what attractions are
the left, right, or straight ahead. The 1.5” lettering will allow for a 15
foot reading distance.
Signs will feature raised text on the face of the support pole that
will denote the area of Town or the trail network. Proposed branding
includes Estes Park (for Downtown), Riverwalk Trail, Big Thompson
River Trail, and Knoll-Willows Open Space.
Blade colors should follow the Downtown Wayfinding Signage
Program standards for order of colors and destinations should be
listed in order of closest to farthest, top to bottom. In the event that
there are less than three destinations on a sign, blades should be
removed starting from the bottom.
1 - PEDESTRIAN DIRECTIONAL SIGNS
Attachment 3
Page 82
17Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 1 (PEDESTRIAN DIRECTIONAL)
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location data
and should be used as the reference file for locating the
proposed signage.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
Signs along sidewalks
Signs along trails
P1
P4
P5
P6
P10
P11
Type 1 Signs included in Phase 1 (6): P1, P4, P5, P6, P10, P11
All other signs NIC
Page 83
18 Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
5”
8”
28” x 15”
acrylic
panel
Es
t
e
s
P
a
r
k
Raised Lettering: 3”
Wood Wrap
Aluminum
Blades
Acrylic
Panel
Corten Steel
Support
Stacked Stone
with Cap
10”
9’ 9.5”
19” 8”2”
34”
29”
text: 1.5”
icons: 2”
arrow: 3”
28”
36”
7.5”
24”
Logo Placard: 15” tall
bolts
Riverwalk
paseo del río
Big Thompson River Trail
Sendero del río Big Thompson
Riverwalk
paseo del río
Downtown
centro
25”
Bottom of lowest blade
to be mounted at
minimum 7 feet
ground clearance
2.5”
6”
1”
2.5”
bolts
Riverwalk Trail
sendero del paseo del río
Small kiosks are very similar to the pedestrian directional signs (Sign
Type 1), with the addition of an informational icon added to the top
of the sign and a orientation map affixed to the sign post to offer
additional wayfinding and orientation to pedestrians.
The signs feature raised lettering on the side of the support pole that
have the Estes Park branding.
Blade colors should follow the Downtown Wayfinding Signage
Program standards for order of colors and destinations should be
listed in order of closest to farthest, top to bottom. In the event that
there are less than three destinations on a sign, blades should be
removed starting from the bottom.
Physical signage beacons are recommended for small kiosks
to deliver audible cues that convert visual signage into audible
messages. They allow people with visual disabilities to access
real-time information about public amenities and landmarks by
broadcasting audible messages to mobile phones/headsets. More
information can be found under Accessibility on page 36.
DOWNTOWN WAYFINDING SIGN TYPE: 2 (SMALL KIOSK)
2 - SMALL KIOSK
Page 84
19Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 2 (SMALL KIOSK)
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location data
and should be used as the reference file for locating the
proposed signage.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
SK1 SK2
SK8
SK5 SK6
SK7
Type 2 Signs included in Phase 1 (6): SK1, SK2, SK5, SK6, SK7, SK8
All other signs NIC
Page 85
23Estes Park Downtown Wayfinding Signage Program
SIGNAGE LOCATION MAP: SIGN TYPE 5
NOTE: Detailed Location Map in Google Earth Google Earth Link:
The Google Earth file provides detailed location data
and should be used as the reference file for locating the
proposed signage.
https://earth.google.com/earth/d/1mJI8u8X9nOVVcpCzRG
5MNhxvdgXmEt2S?usp=sharing
K4
K6
K3
K2
Type 5 Signs included in Phase 1 (4): K2, K3, K4, K6
All other signs NIC
Page 86
22 Estes Park Downtown Wayfinding Signage Program
11’
10’
9’
8’
7’
6’
5’
4’
3’
2’
1’
INFORMATION
información
IN
F
O
R
M
A
T
I
O
N
8’
51"59"
18”
2”
Logo Placard: 15” 1.5” Overhang
6” x 6” Corten support
Raised Lettering:
3”
2” thick metal casing
for wood board
LED lights with solar
panel mounted on roof
Support pole to be
mounted off-center
to create a seat
Stacked sandstone
with cap
Panel on back will hold photos,
upcoming event information
or historical information
(TBD by the Town.)
45"
48"37”
34"
Curved Corten roof to
block light pollution
and provide shelter
25”
Roof should be
no lower than 7’ 6”
7”
25 ”
INFORMATION
información
Downtown Estes Park
Downton Estes Park
Parking Lots
Estacionamientos
5 Minute Walk Time
tiempo de caminata de 5 minutos
10 Minute Walk Time
tiempo de caminata de 10 minutos
Riverwalk
Paseo del río
Multi-Use Path
Camino de usos múltiples
Lake Estes Trail
Sendero del lago Estes
Knoll-Willows Open Space Trail
Sendero de espacio abierto Knoll-Willows
Soft Surface Path
Ruta de superficie blanda
Destinations
Destinos
Public Restrooms
Baños publicos
Seasonal Shuttle Stop
Parada de transporte de temporada
You Are Here
Estás aquí
Destinations Icon Key
Map Key
36
34
WWonderviewAve
MacGre
gor
Av
e
M o r a i n e A v e
WElkhornAve
Chapin
Ln
Big
H
orn
Dr
SteamerPkwy
Spruce D r
MoccasinCircle Dr
RiversideDr S
ta
nley
Cir
CliffMountainDr
Virginia
Dr
Rock RidgeRd
4
3rdSt
Stanl
ey
Ave
2ndSt
St VrainAve
FallRiver
BlackCanyon
C
re
e
k
ERiversideDr
Steamer D rFindle
yCt
Dr
iftwoodAve
ElmAv
e
LottSt
ummit
Dr O tis Ln
VistaLn
Pin
ColumbineAve Birch
Lake Estes Golf Course
Estes Park
Health Park
Lake Estes
Big ThompsonRiver
Bi gTh omps
o n A v e
2
4
8
3
5
6
7
9
10
11
12
to RMNP
Amphitheater
Anfiteatro
Bicycle Trail
Sendero para bicicletas
Bus Stop/Shuttle Stop
Parada de autobús/lanzadera
Climbing Wall
Muro de escalada
Dismount Zone
Zona de desmontaje
Drinking Water
Agua potable
Fishing
Pescar
Golf Course/Golfing
Campo de golf/Golf
Grocery/Convenience Store
Supermercado/tienda de
conveniencia
Hiking Trail
Ruta de senderismo
Information
Información
Library
Biblioteca
Lodging
Alojamiento
Museum
Museo
Off-Leash Dog Park
Parque para perros
Park
Parque
Parking
Estacionamiento
Pets Allowed On Leash
se admiten mascotas, con
correa
Picnic Area
área de pícnic
PlaygroundPatio de juegos
Point Of Interest
Punto de interés
Police
Policía
Post Office
Oficina de correos
Restaurant/Dining
Restaurantes
Restrooms
Baños
Shopping
Tiendas
Theater
Teatro
Walking Trail
Sendero para caminar
Water Feature/Access
Característica del agua/
Acceso
Learn more at
estespark.com/maps
You are here
Estás aquí
0.2 Miles, 2 Min
0.3 Miles, 4 Min
0.3 Miles, 4 Min
0.4 Miles, 6 Min
0.4 Miles, 7 Min
0.5 Miles, 9 Min
0.5 Miles, 9 Min
0.6 Miles, 11 Min
0.6 Miles, 11 Min
0.6 Miles, 11 Min
0.7 Miles, 13 Min
1. Bond Park
Parque de Bond
2. Town Hall/Library/Police Station
Ayuntamiento/Biblioteca/Comisaría
4. George Hix Riverside Plaza
Plaza junto al río George Hix
5. Knoll-Willows Open Space/The Birch Ruins Espacio abierto de Knoll-Willows/Las ruinas de Birch
6. Baldwin Park Parque Baldwin
7. Tregent Park Parque Tregent
8. Mrs Walshs Garden
El jardín de la señora Walsh
9. Knoll-Willows Open Trail Head
Inicio del sendero abierto Knoll-Willows
10. Performance Park
Parque de Espectáculos
11. Visitor Center Centro de Visitantes
12. Parking Garage Garaje de Estacionamiento
13. Village Shops Tiendas del Pueblo
44” x 44”
INFORMATION
ifinform iacióón
10
tiem
River
Paseo d
Multi-Use
Camino de us
Lake EstesLake Estes T
Sendero del lago
Knoll-Willows O
Sendero de espacioSendero de espacio a
Soft Surface PatSoft Surface Pathh
Ruta de superficie blanda
Destinations
Destinos
Public Restrooms
Baños publicos
Seasonal Shuttle Stop
Parada de transporte de temporada
You Are Here
Estás aquí
Destinations Icon Key
3636
34
WWWWWooonnddddeerrrvvieeewwwAAAAAAAvvvvAAAAeee
MMMMMaaaccccGGGGGGGrrrreeeeggggggoooooorrr
AAAAAAAAAAAAAAvvvvvvvvv
eeeee
MMMMMMMMM ooooooo rrrr aaa i nnn eeeeeee AAAAAAAAAAA vvv eeeeee
WWWWWWWWWWWWWEElkkkkkkkhhhhhoorrrnnAAAAAAAAvvvvAAAAeee
CCCCChhhhaaappppppinnn
LLLLLLLLnnn
BBBigggg
HH
oooorrrnnn
DDDDDrrr
SSSSSSStttttteeeeeaaammmmmeeerrrPPPPkkkkkkwwwwwwwwyyyyyyy
SSSSSSSSSpppppprrrrruuuccccccceeeeee DDDDD rrrr
MMMMoooooccccccccccaaaassiinnnnnnCCCCCCCCCCCCCiirrrrcccclleee DDDDDDDDDDrrrr
RRRRRRRRiivvvvvvvvvvveeeeeerrrrrrrrrrsssiddddddddeeeeeDDDDDDrrrrrrr SSSSSSS
tttttttaa
nnnleeeeeeeeyyyyyyyyyy
CCCCCirrr
CCCCClliiffffffffffffffMMMMMMooooooouuunnnttttttaaainnnnDDDDrrr
VVVVVVVVVVirrrrrggggginnniaaa
DDDDDDrrrr
RRdd
4
3333333333rrrrddddddSSSSSSSStttttttt
SSSSSSSSSSSStttttaannnl
eeeeeeyyyyyyyyyyy
AAAAAAAAAAAAvvvvvvvvAA
eee
2222222nnnndddddSSSSStttttt
SSSSttttttt VVVVVVVVrrrraaaainnnAAAAAAAvvvvvvvAeeee
FFFaaFFFFllllRRiivveeerrr
BBBBBllllaaaacckkCCCCCCaannnyyyooonnn
CCCC
rree
ee
kkk
EEERRRRRiivvvvvveeeeeerrrrssidddddddeeeeeDDDDDrrrr
SSSSSSSSStttteeeaaaammmmmmmeerrrrr DDDDDD rrrFFFFFFFFFFiinnnndddddlleeeeyyyyyyyCCCCCCCCttttttt
DDDDrrrifffffttttttttwwwwwooooooooddddddAAAAAAAAAvvvvvvvveeee
EEElmmmmmAAAAAAAAAAAAvvvvvvvvveeee
LLLLoooooooootttttttttttttSSSSSSttttt
uuummmmmmmmmmmittttt
DDDDDrrr OOOOOOOO tttttiiss LLLLnnn
VVVVVVVViisssssttttttaaaLLLLLnnnn
PPPPinnn
CCCCCCCooooluuuummmmmmbbbbbinnneeeeAAAAAAAAAvvvvvvvveeee BBBBBBBBBBirrrrccccch
Lake Estes Golf Course
Estes Parkarkrk
Health ParkHeaH
Lake Estes
BBiigg TThhoommppssoonnRRiivveerr
BBBBBi ggggggg TTTTTTT hhhhhh ooooooo mmmmmmmmmmm pppppppp ss ooooo nnn AAAAAAAAAAAA vvvvvv eee
2
4
8
33
5
6
7
9
101
11
12
Amphitheater
Anfiteatro
Bicycle TrailBicycle Trail
Sendero para bicicletas
Bus Stop/Shuttle Stop
Parada de autobús/lanzadera
Climbing Wall
Muro de escalada
Dismount Zone
Zona de desmontaje
Drinking Water
Agua potable
Fishing
Pescar
Golf Course/Golfing
Campo de golf/Golf
Grocery/Convenience Store
Supermercado/tienda de
conveniencia
Hiking Trail
Ruta de senderismo
Information
Información
LibraryLibrary
Biblioteca
Lodging
Alojamiento
Museum
Museo
Off-Leash Dog Park
Parque para perros
Park
Parque
Parking
Estacionamiento
Pets Allowed On Leash
se admiten mascotas, con
correa
Picnic Area
área de pícnic
PlaygroundPatio de juegos
Point Of Interest
Punto de interés
PolicePolice
Policía
Post Office
Oficina de correos
Restaurant/Dining
Restaurantes
Restrooms
Baños
Shopping
Tiendas
Theater
Teatro
Walking Trail
Sendero para caminar
Water Feature/Access
Característica del agua/
Acceso
Learn more at
estespark.com/maps
You are here
Estás aquíEstás aquí
0.2 Miles, 2 Min
0.3 Miles, 4 Min
0.3 Miles, 4 Min
0.4 Miles, 6 Min
0.4 Miles, 7 Min
0 5 Miles 9 Min0.5 Miles, 9 Min
0.5 Miles, 9 Min
0.6 Miles, 11 Min
0.6 Miles, 11 Min
0.6 Miles, 11 Min
0.7 Miles, 13 Min
1. Bond Park
Parque de Bond
/2. Town Hall/Librar /y/Police Station
Ayuntamiento/Biblioteca/Comisaría
4. George Hix Riverside Plaza
Plaza junto alj río George Hixg
5. Knoll-Willows Open Space/The Birch Ruins
Espacio abierto de Knoll-Willows/Las ruinas de Birch
6. Baldwin Park Parque Baldwin
7. Tregent Park Parque Tregent
8. Mrs Walshs Garden
El jardín de la señora Walsh
9. Knoll-Willows Open Trail Head
Inicio del sendero abierto Knoll-Willows
10. Performance Park
Parque de Espqpectáculos
11. Visitor Center Centro de Visitantes
12. Parking Garage Garaje de Estacionamiento
13. Village Shops Tiendas del Pueblo
Wood panel
Acrylic map and info panels
DOWNTOWN WAYFINDING SIGN TYPE: 5
5 - KIOSKS
Kiosks serve as informational stations and display locations and
proximity to nearby amenities and attractions. Each kiosk will
feature a large map of the Town of Estes Park and surrounding
area, highlighting the various attractions and amenities available
in the region. A digital map or digital information elements can be
included as part of this kiosk rather than a static map. All map and
information panels should be made of acrylic so they are waterproof
and fade resistant. The opposite panel can be used to feature
upcoming community events or related Town information.
The kiosk design includes the standard stacked stone base with
top cap. Two Corten steel poles will support the main panels and
roof; coated steel is recommended to prevent decay. The stone
base will also serve as a bench on one side, as the support poles
will be mounted off center. The kiosk also includes solar powered
lights on either side; the curved roof and light fixtures combine to
achieve dark sky regulation compliance. The side of the panels will be
branded “information” with raised lettering to attract users from a
distance.
Physical signage beacons are recommended for kiosks to deliver
audible cues that convert visual signage into audible messages. They
allow people with visual disabilities to access real-time information
about public amenities and landmarks by broadcasting audible
messages to mobile phones/headsets. More information can be found
under Accessibility on page 36.
Page 87
Attachment 4
Page 88
Page 89
Page 90
Page 91
Page 92
Page 93
Bidding Documents
Downtown Wayfinding
Signage Program
Phase 1 Installation Project
Public Works Department
Advertisement Date: January 13, 2023
Bid Opening Date: February 2, 2023
Attachment 5
Page 94
Town of Estes Park Downtown Wayfinding Signage Program - Phase 1 Installation Project
Table of Contents
Page 1
TABLE OF CONTENTS
1. Invitation to Bid
2. Instructions for Bidders
3. Bidder’s Qualifications and Data Form
4. Subcontractors and Related Data Form
5. Bid Proposal Form
6. Bid Schedule Form
7. Construction Contract Template
8. General Conditions
9. Special Conditions
10. Project Special Provisions
11. Standard Special Provisions
12. Downtown Wayfinding Signage Program - Design & Implementation Plan
Booklet (Planning Overview, Signage Design, Cost Estimates & Phasing, and
Construction Documentation; includes links to a cloud-based Google Earth
project file)
[NOTE: The Downtown Wayfinding Signage Program - Design & Implementation Plan Booklet is
provided as a separate document]
Page 95
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Invitation to Bid
Page | 1
INVITATION TO BID
PROJECT: Downtown Wayfinding Signage Program – Phase 1 Installation Project
SCOPE: Manufacture and install directional and destination signs related to pedestrian
wayfinding throughout the downtown and near downtown area. This invitation includes Phase 1
only of the Downtown Wayfinding Signage Program - Design & Implementation Plan dated
January 3, 2023. The scope includes a total of 16 signs, three different sign types: (6) Pedestrian
Directional, (6) Small Kiosks, and (4) Pedestrian Kiosks. Additionally, perform other related
signing tasks.
The Town of Estes Park, Colorado will receive sealed Bids for “Downtown Wayfinding
Signage Program – Phase 1 Installation Project” until 2:00 P. M. (our clock) on the 2nd day of
February, 2023.
Bids may be submitted via one of the following methods:
1. ‘BidNet’: Response to the solicitation on Rocky Mountain E-Purchasing System
(www.rockymountainbidsystem.com); or
2. Email to the Project Manager Trevor Wittwer at twittwer@estes.org and Project
Consultant Christine FitzGerald at fitzgeraldplanning@gmail.com;
Late bids will not be accepted or considered.
The Bidding Documents are available on www.rockymountainbidsystem.com as well as on the
Town’s website at www.estes.org/rfp . Interested bidders are responsible for verifying receipt of
all applicable documentation, including any associated addenda. The Town of Estes Park cannot
guarantee accurate information obtained from sources other than BidNet.
SCHEDULE OF ACTIVITES: (subject to change)
Event Date
Invitation to Bid (ITB) Available Friday, January 13, 2023
Virtual Pre-Bid Conference (11:00 A. M.
our clock)
Thursday, January 19, 2023
Deadline for Questions (2:00 P. M. our
clock)
Thursday, January 26, 2023
Final Addendum Issued Tuesday, January 31, 2023
Virtual Bid Opening (2:00 P. M. our clock) Thursday, February 2, 2023
Notice of Award TBD (target = Tuesday, February 7, 2023)
Contract Execution TBD (target = Wednesday, March 1, 2023)
Pre-Construction Meeting (if applicable) TBD (target = Wednesday, March 1, 2023)
Notice to Proceed TBD (target = Wednesday, March 1, 2023)
Page 96
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Invitation to Bid
Page | 2
Substantial Completion Friday, April 21, 2023
Construction Completed Monday, May 3, 2023
A MANDATORY PRE-BID CONFERENCE will be held VIRTUALLY at 11:00 A. M. on the
19th day of January, 2023. The Town will use the Google Meet conferencing platform (unless
modified by Addendum). Bidders can join the meeting via video call or phone call:
Video call link: https://meet.google.com/rmq-rkkg-yzj
Or dial: 5025-856-(US) +1 414 PIN: 756 856 550#
Contact the Project Manager if you anticipate issues with the Google Meet options.
No field visit will accompany the Pre-Bid Conference. Alternatively, proposing firms are expected
to visit the project site and use both the Pre-Bid Conference and the written inquiry opportunities
to obtain sufficient information to prepare a competitive bid.
Prospective offerors may submit written inquiries concerning the requirements of this solicitation
to Trevor Wittwer & Christine FitzGerald, via BidNet or e-mail, before the Deadline for Questions
listed above.
A Bid Guarantee in an amount equal to 5% of the total Bid amount is required at the time of the
Bid Opening. The Guarantee must be a certified check payable to the Town of Estes Park or a
satisfactory Bid Bond executed by the Bidder.
Bids will be opened and publicly read aloud during a VIRTUAL Bid Opening meeting at
2:00 P.M. on the 2nd day of February, 2023. The Town will use the Google Meet conferencing
platform (unless modified by Addendum). Bidders can join the meeting via video call or phone
call:
Video call link: https://meet.google.com/eef-daby-sdh
Or dial: 4996-241-(US) +1 470 PIN: 749 627 006#
Contact the Project Manager if you anticipate issues with the Google Meet options.
The successful Bidder shall provide the Town with a Certificate of Insurance naming the Town of
Estes Park as an additional insured for all policies required in the General and Special Conditions,
and with proof of Workers' Compensation coverage.
If awarded the Bid, a Performance Bond and a Labor and Material Payment Bond are required ,
each for the total amount of the Contract Price.
No Bidder may withdraw a Bid for a period of thirty days after the date fixed for opening the Bids.
Page 97
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Invitation to Bid
Page | 3
The Town of Estes Park reserves the right to cancel this Invitation to Bid; reject any Bid, in whole
or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and
to waive informalities or irregularities in the Bids received, when it is in the Town's best interest
to do so.
TOWN OF ESTES PARK
Trevor Wittwer, Project Manager
Page 98
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
1
INSTRUCTIONS FOR BIDDERS
SUBMISSION OF BIDS
Sealed Bids will be received by the means listed in the Invitation to Bid. Timely delivery of Bids
is the Bidder's responsibility and Bids received after the time and date indicated in the Invitation
to Bid will not be accepted.
Oral, hand delivered, telephone or fax Bids are invalid and will not receive consideration. On
occasion, an exception to this procedure may be made. The Project Manager may make an
exception under extreme circumstances, in the Manager's sole discretion.
No Bid alterations or interlineations will be permitted, unless made before submission and
initialed and dated. If initialed, the Town may require the Bidder to identify the alteration so
initialed.
BIDDING DOCUMENTS
The following documents constitute the Bidding Documents for this project:
1. Invitation to Bid
2. Instructions for Bidders
3. Bid Guarantee
4. Bidder’s Qualifications and Data
5. Subcontractors and Related Data
6. Bid Proposal
7. Bid Schedule
8. Specifications and Special Provisions
9. Drawings/Plans/Designs
10. Google Earth Project File (cloud-based)
11. Construction Contract Template
12. General Conditions
13. Special Conditions
14. Addenda (if any; upon issuance)
The Bidder will download the Bidding Documents as directed in the Invitation to Bid. All forms
associated with, bound with, or attached to the Bidding Documents are a necessary part thereof
and must not be detached.
The Bidding Documents will state the location and description of the proposed Work and will
show the estimate of the various quantities of work to be performed and materials to be
furnished, the time in which the work must be completed, the amount of the Bid Guarantee
(which must accompany the Bid) and the date and time of the opening of the Bids. It will also
state any special provisions or requirements, which vary from or are not contained in the General
Conditions.
Page 99
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
2
ADDITIONAL BID DETAILS
Pre-Bid Conference: An optional VIRTUAL Pre-Bid Conference will be held as directed in the
Invitation to Bid.
Persons Submitting Bids: Each Bid must contain the full name(s) and U.S. Postal Service
mailing address of the Bidder(s), and any person signing any Bid as agent of another, or of a
firm, must furnish legal evidence of authority to do so.
A person who submits a Bid and affixes "President," "Secretary," "Agent," or other designation
to his or her signature, without disclosing the principal, may be personally held to the Bid.
The Town will not consider more than one Bid from an individual, firm, partnership, or
corporation under the same or different names. Evidence that any Bidder is interested in more
than one Bid for the same work will be cause for rejection of all such Bids. Collusion between
the Bidders will be considered sufficient cause for the rejection of all affected Bids. A party
quoting prices to a Bidder is not thereby disqualified from quoting prices to other Bidders or
from submitting a direct Bid on the Bidder's own behalf.
Bid Pricing: All prices shall be stated in words and numbers except where the forms provide for
numbers only. Use of the provided bid schedule in MS Excel spreadsheet format is acceptable.
Unit Price Bid Schedule: When the Town requests Unit Prices, the Bidder shall fully complete
the schedule of unit prices included in the bid schedule.
When the Town includes an additional amount on the bid schedule for minor contract revisions
and the Town has estimated bid quantities on the schedule, bidders shall include that additional
amount in the total Bid price.
The total of all the unit prices bid multiplied by the estimated quantity of each item shall be the
total Bid price. The Town will pay for the final measured, used, or delivered quantities at unit
prices in the Bid.
Discrepancies: In the event of a difference between extended price and unit price of the bid
schedule, the unit price governs.
Modifications: Modifications to Bids already submitted will be allowed if received prior to the
time specified in the Invitation to Bid. Modifications shall be submitted as such, and shall not
reveal the total amount of either the original or revised Bids. The modifications shall be
submitted via BidNet or in writing and shall be signed in the same manner and by the same
person(s) who signed the Proposal.
Withdrawal of Proposal: A Bidder may withdraw a Bid at any time prior to the time Bids are to
be opened, via BidNet or by written request of the Bidder. Any such request shall be signed in
the same manner as, and by the same person(s) who signed the Bid Proposal.
Page 100
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
3
Alternate Bids: Whenever Alternate Bids are called for specifying the use of several different
classes of materials or types of improvements for the same work, all Bidders are requested to
submit prices for use of each of the several classes of materials or types of imp rovements as
specified. The material to be used or the type of improvement to be adopted will be selected by
the Town after the Bids have been opened and read. Unless otherwise specifically provided in
the specifications for the improvement, Bids shall be made upon each and every item shown on
the blank Bid Schedule.
Variation in Estimated Quantities: The Contractor must reasonably expect a variation in the
estimated quantities from the actual quantities and no claims will be allowed for anticipated
profits, for loss of profits or for damage of any sort because of a difference between the estimate
of any item and the amount of the item actually required. The Town reserves the right to
eliminate items from the Bid Schedule when the Town deems it in its best interest.
Cost of Bid Preparation: The total cost of bid preparation and submission shall be assumed by
the Contractor.
Taxes: The Town of Estes Park is exempt from paying sales or use taxes. Materials and
equipment purchased solely for Town projects, that will become a permanent part of the
final project, are tax exempt. The Town will furnish its tax-exempt number, in lieu of requiring
the Contractor and subcontractors to obtain their own certificates of exemption from the
Colorado State Department of Revenue. Contractors and all subcontractors purchasing materials
tax exempt must disclose the nature of the Town's project, the Tow n’s purchase order, and then
provide the Town's tax-exempt number to the supplier.
FAMILIARIZATION WITH THE WORK AND SITE CONDITIONS
Before submitting Bids, prospective Bidders shall familiarize themselves with the work, the site
where the work is to be performed, local labor conditions and all laws, regulations and other
factors affecting performance of the work. Bidders shall carefully correlate their observations
with requirements of the Contract and otherwise satisfy themselves as to the expense and
difficulties attending performance of the work. The submission of a Bid constitutes a
representation of compliance by the Bidder. There will be no subsequent financial adjustment for
lack of such familiarization.
Site Conditions: Bidders shall visit the site of the work and completely inform themselves
relative to construction hazards and procedures, the availability of lands, the character and
quantity of surface and sub-surface materials, and utilities to be encountered, the arrangement
and condition of existing structures and facilities, the procedures necessary for maintenance of
uninterrupted operation of existing sewers and other utilities, the character of construction
equipment and facilities needed for performance of the work, and facilities for transportation,
handling, and storage of materials and equipment. All such factors shall be properly investigated
and considered in the preparation of Bids.
Page 101
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
4
REQUESTS FOR EXPLANATION
Bidders should immediately notify the Town of any discrepancies in or omissions from the
Drawings or Specifications, so that the Project Manager can publish an Addendum in response.
Any Bidder may submit a written request for explanation or correction of any part of the Bidding
or Contract Documents, as directed in the Invitation to Bid. Questions and points of clarification
are requested to be submitted via BidNet or email when possible. The deadline for submitting
such requests is detailed in the Invitation to Bid and/or Special Conditions. The Project Manager
will also field phone calls, but written communication is preferred. Oral explanations and
interpretations made prior to the Bid Opening will not be binding.
ADDENDA
Any explanations or corrections to the Bidding Documents shall be furnished to all Bidders as
Addenda via BidNet and the Town’s website. Final Addenda issuance shall be as directed in the
Invitation to Bid and/or the Special Conditions. All Bidders shall acknowledge receipt of
Addenda in the Bid Proposal form.
If there is to be a postponed Bid Opening, this will be communicated on BidNet as an Addendum
(and an automatically generated notification will be sent to all who downloaded the original
Bidding Documents).
BID GUARANTEE
Each Bid shall be accompanied by a Bid Guarantee (typically a Bid Bond) as directed in the
Invitation to Bid. No Bid will be considered unless accompanied by the Bid Guarantee. No
personal or business checks will be accepted as Bid Guarantees.
When Alternate Bids are called for, providing for the use of several different classes of materials
or types of improvements for the same work, one Bid Guarantee in the amount of five percent of
the total amount of the highest Bid will be sufficient for all Bids.
The Bid Guarantee of the Bidder(s) to whom a contract award is made may be returned when the
successful Bidder executes a contract and files a Labor and Material Payment Bond, a
Performance Bond, and any other documents required by the Notice of Award. The Bid
Guarantee of the next three lowest responsible Bidders may be retained for a period not to
exceed 45 days and may be returned after the execution of the Construction Contract and bonds
by the successful Bidder. The Bid Guarantee of all other Bidders may be returned after the
contract is awarded. However, Bid Bond surety forms provided with the Bid will not be returned
unless specifically requested by the Bidder. Certified Checks (or other forms of bid securities
used as Bid Guarantees) may be returned immediately following the Bid Opening, at the
discretion of the Project Manager, to those who are not apparent low Bidders.
If the successful Bidder fails to enter into a contract according to the Bidder's accepted Bid or
fails to furnish the required bonds within ten calendar days from Notice of Award, or by such
time as modified by Special Conditions, the Bid Guarantee shall be forfeited to the Town of
Estes Park as liquidated damages.
Page 102
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
5
The next lowest responsible Bid shall then be considered the successful Bid and, at the discretion
of the Town, the contract may be awarded to the Bidder submitting that Bid.
BONDS
Bonds shall be executed on a form acceptable to the Town, as specified in the General
Conditions, by a corporate bonding company licensed to do business in the State of Colorado and
acceptable as Surety to the Town. The forms must be countersigned by the Colorado agent.
A "Power of Attorney" authorizing the attorney-in-fact to bind the Surety company and certified
to include the date of the bond shall accompany the bond.
The Performance Bond and Labor and Material Payment Bond must remain in full force and
effect during the entire period of the guarantee.
The successful Bidder shall give a Performance Bond equal to the amount of the Contract Price.
The Performance Bond shall guarantee: (a) the faithful performance and completion of the work
in strict accordance with the terms of the Contract, and each and eve ry covenant, condition and
part thereof, according to the true intent and meaning of the Contract Documents, as defined in
the Contract and (b) the repair or replacement where required, or the cost thereof, for a period of
two years after the issuance of the Notice of Construction Acceptance or until all warranty work
is completed, whichever occurs last, of all work performed under the Contract.
A separate Labor and Material Payment Bond equal to the amount of the Contract Price is
required to ensure the payments of laborers, materialmen, suppliers, and subcontractors in
connection with the work performed under the Contract and to satisfy the requirements of §38-
26-105 and 38-26-106, C.R.S., as amended.
The Town of Estes Park reserves the right to waive bond requirements if permitted by statute. In
the event the Performance or Labor and Material Payment Bonds are waived, cost of the bonds
shall be reflected as a deduction from the total Bid Price, when so indicated on the Bid Form.
There will be a Unit Price deduction for the waiver indicated on the Bid Schedule, when
necessary.
OPENING OF BIDS
Bids will be opened publicly and read aloud virtually at the time, date, and place set in the
Invitation to Bid. Bids received after the time specified in the Inv itation to Bid shall be returned
unopened. Bid openings will be public and all Bidders are welcome to attend. Bidders or their
authorized agents are invited to be present and examine any Bid after opening.
EXAMINATION OF BIDS
All Bids submitted shall be made available for examination by interested parties within a
reasonable time following the Bid Opening. All information in the submitted Bid will be
available for public scrutiny, unless the Bidder specifically requests confidential treatment
of some or all of its commercial data. Requests for confidentiality shall be in writing, and the
portions of the commercial data for which confidentiality is requested shall be clearly identified.
Page 103
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
6
Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S.,
as amended, and shall be available to the public as provided in the statute.
The Final Bid Price and the means by which that price was determined are not commercial data
and may not be included in any request for confidentiality.
EVALUATION OF BIDS
Town Discretion: The Town reserves the right to cancel the Invitation to Bid; reject any Bid, in
whole or in part; to adjust the quantity of Work to be done as mandated by budgetary
requirements; and to waive informalities or irregularities in the Bids received; when it is in the
Town's best interest to do so.
The Town of Estes Park reserves the right to accept the Bid which in the opinion of the Town
will best suit the Town's purpose.
Contracts will be awarded only to responsible Bidders capable of performing the class of work
contemplated. The Bidder shall furnish a complete statement of the Bidder's experience and of
the amount of capital and equipment available for the proposed work on the Bidder's
Qualification and Data form.
Irregular Bids: Bids may be rejected if they show any omission, alteration of form, additions
not called for, conditional Alternate Bids, or irregularities of any kind which, in the opinion of
the Town, tend to make the Bid indefinite or ambiguous. The Town will reject bid schedules
with prices which are obviously unbalanced, in the Town’s determination.
Collusion: Bids will be rejected if there is reason for believing that collusion exists among the
Bidders. Participants in such collusion are subject to suspension and debarment.
Pre-qualification of Bidders: For certain projects, the Town may require potential bidders to
submit information regarding the bidders' qualifications in addition to the Bidder’s Qualification
and Data. The requirement for such information will be identified in the Invitation to Bid or
elsewhere in the Bid Documents. Any information requested by or on file with the Town may be
used to qualify or disqualify potential bidders.
Prior to the Award of Contract, the Town will notify the Bidder in writing if the Town,
after due investigation, has reasonable objection to any person or organization on such list.
If the Town, in its sole discretion, has a reasonable objection to any person or organization on
such list, and refuses in writing to accept such person or organization, the Bidder shall submit an
acceptable substitute Subcontractor, at no additional cost to the Town.
AWARD OF CONTRACT
Any or all Bids may be rejected or informalities in bids may be waived at the option of the
Town.
Page 104
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
7
The award of the Contract is contingent upon securing an acceptable Bid which will fall within
the amount of funds available for construction of the project, or the acquisition of contracted
services.
Lowest Responsive and Responsible Bidder: In determining Lowest Responsive and
Responsible Bidder, in addition to price, the factors listed herein will be considered. A Bid may
be rejected if, in the judgment of the Town, the Bidder does not comply with or meet the criteria
defined in one or more of the following factors:
1. The ability, capacity and skill of the Bidder to perform the Contract or provide the
services required.
2. The ability of the Bidder to perform the Contract or provide the service promptly or
within the time specified, without delay or interference.
3. The character, integrity, reputation, judgment, experience and efficiency of the Bidder, to
be determined at the sole and absolute discretion of the Town.
4. The quality of performance on previous Town contracts or services. Failure on the part of
any Bidder to carry out a previous contract satisfactorily shall be deemed sufficient cause
for disqualification.
5. The experience of the Bidder and the availability of equipment necessary to complete the
current project. Sufficient cause for disqualification of the Bidder will exist if, in the
Town's opinion, the Bidder does not have adequate experience or equipment to properly
perform the Work under the Contract.
6. The sufficiency of the financial resources and ability of the Bidder to perform the
Contract or provide the service.
7. The quality, availability, and adaptability of the supplies or contractual services to the
particular use required.
8. The ability of the Bidder to provide future maintenance and service for the use of the
subject of the contract.
9. Debarment or suspension pursuant to a prior Town determination.
ACCEPTANCY OF BIDS AND ITS EFFECT
The Town will act upon the Bids with reasonable promptness after the opening of the Bids. The
acceptance of a Bid will be a written Notice of Award signed by the duly authorized
representative of the Town. No other act of the Town shall be necessary to constitute acceptance
of a Bid. The acceptance of a Bid binds the successful Bidder to execute the required
Construction Contract and take all action necessary to fulfill the Contract.
REQUIREMENTS FOLLOWING NOTICE OF AWARD
The successful Bidder shall, within ten calendar days of receiving the Notice of Award, or by
such time as modified by the Special Conditions, execute the Construction Contract and furnish
the Performance Bond and the Material and Labor Payment Bond. Accep tance of the Contract
shall be subject to approval by the Town.
Page 105
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
8
Unless previously requested or waived by the Project Manager, the successful Bidder shall also
submit the following information to the Town’s Project Manager within ten calendar days of
receiving the Notice of Award:
1. A designation of the work to be performed by the Bidder with the Bidder's own forces .
2. The proprietary names and the suppliers of principal items or systems of material and
equipment proposed for the work.
3. A proposed schedule of construction and estimated monthly payments.
4. The Bidder will be required to establish to the satisfaction of the Town, the reliability and
responsibility of the proposed Subcontractors to furnish and perform the Work described
in the Sections of the Specifications pertaining to such proposed Subcontractor's
respective trade.
5. If the Contract includes federal or grant funding, the Bidder will be required to show
proof of registration with SAM.gov.
6. Proof of possession of a current Town of Estes Park Business License (and any other
licenses required by the Bid Documents) for the Contractor and all subcontractors.
7. Certificate(s) of Insurance naming the Town of Estes Park as an additional insured for all
policies required in the General and Special Conditions, and with proof of Workers'
Compensation coverage.
DAMAGES FOR FAILURE TO EXECUTE
Any Bidder whose Bid is accepted will be required to execute the Contract and furnish the
Performance Bond and Material and Labor Payment Bond w ithin ten days after written notice
that the Contract has been awarded to the Bidder, or by such time as modified by Special
Conditions. Failure to do so shall constitute a breach of the Contract effected by the acceptance
of the Bid.
The damages to the Town for such breach will include loss from interference with the
construction program and other items, the monetary values of which will be difficult or
impossible to quantify. Where required, the amount of the Bid Guarantee accompanying the Bid
shall be retained by the Town as reasonable liquidated damages and not as a penalty for such
breach.
The Town is authorized, the same as if the Bid Guarantee or Bid contained an expressed
stipulation to that effect, to cause such work to be done, or complete the work in-house, or
contract with some other Contractor to do so, and/or compute the difference between actual cost
to the Town of such improvements and the sum which it would cost if the defaulting Bidder
complied with the Bid.
RIGHT TO INSPECT
The Town may, at reasonable times, inspect the part of the plant, place of business or worksite of
the Bidder or the Bidder's subcontractors at any tier which is pertinent to the performance of the
award of the Contract.
Page 106
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Instructions for Bidders
9
BID PROCESS SUBJECT TO PURCHASING CODE
Bidding shall be conducted subject to state statutes and the Town of Estes Park Municipal Code
and ordinances.
LAWS TO BE OBEYED
Bidders shall familiarize themselves with the provisions of the laws of the State of Colorado and
the Federal Government, and with all local laws and all regulations made which are pertinent to
the proposed work and shall comply with the same.
EQUAL OPPORTUNITY
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, religion, age, sex, gender identity, sexual orientation, or national origin, or other
reason prohibited by applicable federal, state or local law, ordinance or regulation. The
Contractor shall abide by all federal laws in effect during the Contract period which govern
Equal Opportunity Employment.
LOCAL LABOR AND MATERIALS
Preference shall be given to employment of Colorado labor pursuant to §8-17-101 and 102,
C.R.S., as amended.
Pursuant to statutory authority, preference shall be given to materials, supplies, and provisions
produced, manufactured, or grown in Colorado, quality being equal to articles offered by
competitor outside the state (§8-18-101 through 103, C.R.S., as amended).
TIME OF COMPLETION
TIME IS OF THE ESSENCE and the Bidder agrees to complete the project within the stated
time, as defined in the Construction Contract. The Bidder also agrees to comply with all
completion dates specified in the Bidding and Contract Documents.
Page 107
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Bidder’s Qualifications and Data
Page 1
BIDDER'S QUALIFICATIONS AND DATA
The signatory of this Statement guarantees the truth and accuracy of all statements and of
answers to all questions herein. All questions must be answered clearly and comprehensively. If
necessary, separate sheets may be attached. The Bidder may submit additional information .
Failure to complete and return this Statement may render a bid non-responsive.
Name of Bidding Firm:
Main office address:
Phone: Fax #
The Bidder is organized as a (corporation/partnership/other):
in the state of:
Bidder's federal tax identification number (TIN):
General character of work performed by your organization and brief history of operations:
Does your firm have any officer, director, or agent who is also an officer or employee of the
Town of Estes Park?
Are there any Town of Estes Park agents or employees who own, directly or indirectly an
interest in the bidder’s firm or any of its branches?
Bonding Limit: $
Bonding Company: Phone #
Address:
The Town has a right to request financial statement(s) and other relevant information. Are you
willing to submit such information at the Town’s request?
Submitted by: Date:
Page 108
Town of Estes Park Downtown Wayfinding Signage – Phase 1 Installation Project
Bidder’s Qualifications and Data
Page 2
(Person submitting bid)
Qualifications
1. How many years have you been in business under your present firm or trade name?
a. Under other names?
2. Have you or your organization, or any office or partner thereof, failed to complete a
contract?
a. ___Yes ___No
3. Within the last five years, has your organization been assessed liquidated damages for
failing to complete a contract within the time specified?
a. ___Yes ___No
4. Has your organization been assessed any penalties for non-compliance violations of the
Federal or State Labor laws and/or regulations within the last five years?
a. ___Yes ___No
5. Does your organization have any outstanding judgments, demands, or liens resulting
from violating State Labor laws, Colorado Revised Statutes, Civil or Criminal decisions?
a. ___Yes ___No
6. Have there been any suits, liens, or surety claims against you or your organization over
the past five years for non-payment of sums due subcontractors or suppliers for work
completed?
a. ___Yes ___No
7. Has your organization been cited for violations of OSHA standards and requirements
within the past five years?
a. ___Yes ___No
8. Is either the Bidder or its principals presently debarred, suspended, proposed for
disbarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any department or agency?
a. ___Yes ___No
9. Have you ever been debarred or suspended by a government from consideration for the
award of contracts?
a. ___Yes ___No
Please explain all questions answered “yes” in the section above on a separate sheet of
paper. Include where and why, if applicable. Note that your answers do not necessarily
disqualify your bid. For example, it is not uncommon for contractors of large projects to be
charged liquidated damages in certain cases.
Page 109
Town of Estes Park Downtown Wayfinding Signage – Phase 1 Installation Project
Bidder’s Qualifications and Data
Page 3
Firm Background and Experience
❖ Total number of employees:
❖ Total number of licensed professionals:
❖ Proposed Superintendent:
Title:
Relevant degrees and/or certifications:
❖ Principals
List directors, officers, owners, managerial employees, or partners, and identify the ownership
interest of each:
❖ Experience
List the experience of the principal members of your organization. If preferred, resumes may be
submitted in lieu of form entry.
Name: Title:
Background/ Years’ Experience:
Relevant degrees and/or certifications:
Name: Title:
Background/ Years’ Experience:
Relevant degrees and/or certifications:
Page 110
Town of Estes Park Downtown Wayfinding Signage – Phase 1 Installation Project
Bidder’s Qualifications and Data
Page 4
❖ Similar Projects
List three projects of similar scope and budget to this project that your organization has
performed work on:
Project Name:
Cost: Location:
Reference Name: Phone:
Project Name:
Cost: Location:
Reference Name: Phone:
Project Name:
Cost: Location:
Reference Name: Phone:
❖ Contract(s) on Hand
List projects your organization is undertaking that will be concurrent with the Town’s bid
schedule. Include the anticipated completion date.
Project Name:
Schedule:
Cost: Location:
Subcontractor or Prime: Completion Date:
Project Name:
Schedule:
Cost: Location:
Subcontractor or Prime: Completion Date:
Page 111
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Subcontractors and Related Data
Page | 1
SUBCONTRACTORS AND RELATED DATA
For each Subcontractor to be utilized, please provide the following information (use additional
sheets as necessary). Please indicate what percentage of the Work to be assigned .
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Page 112
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Bid Proposal
Page | 1
BID PROPOSAL
PROJECT: Downtown Wayfinding Signage Program – Phase 1 Installation Project
1. In compliance with the Invitation to Bid, and subject to all conditions thereof, the
undersigned: [Select one]
[Enter name if corporation] ___ ,
a corporation incorporated in the State of ,
-OR-
a partnership or limited partnership, registered in the State of ,
whose general partner(s) is/are:
[Enter name(s) of partner(s) if partnership]
,
-OR-
a sole proprietor, whose trade name is
[Enter if sole proprietor] ,
based in the Town/City of , State of ,
offers this Bid Proposal for the construction of all items listed at the prices shown on the
following bid schedule.
(The attached bid schedule lists the various divisions of construction contemplated in the Plans
and Specifications, together with an estimate of the units of each. With these units as the basis,
extend each item, using the cost inserted in the unit column. Any total cost found inconsistent
with the unit cost when the Bids are examined will be deemed in error and corrected to agree
with the unit cost. Alternate Bids are optional).
2. The undersigned Bidder declares and stipulates that this Bid is made in good faith,
without collusion or connection with any other person or persons bidding for the same Work, and
that it is made subject to all th e terms and conditions of the Invitation to Bid, Instructions for
Bidders, Construction Contract, General Conditions, Special Conditions, the Technical
Page 113
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Bid Proposal
Page | 2
Specifications, and the Plans pertaining to the Work to be done, all of which have examined by
the undersigned.
3. Accompanying this Bid is a Bid Guarantee for 5% of the total Bid amount according to
the Invitation to Bid and Instructions for Bidders.
4. The undersigned Bidder agrees to execute the Construction Contract, a Performance
Bond and a Labor and Material Payment Bond within ten calendar days from the date when the
written Notice of Award is delivered at the address given on this Bid Proposal. The Performance
Bond and Labor and Material Payment Bond shall each be for the amount of the total of this Bid .
The name and address of the corporate surety through which the Bidder proposes to furnish the
specified Bonds is as follows:
[Enter name and address of surety]
5. The submission of the Bid constitutes an agreement, and it shall not be withdrawn after
the Bid Opening for a period of thirty days.
6. All the various phases of work enumerated in the Contract with individual jobs and
overhead, whether specifically mentioned or not, are included by implication or appurtenance in
the Contract. The Contractor shall perform all the various phases of work under one of the items
listed in the bid schedule, irrespective of whether it is named in the schedule.
7. Payment for the Work performed will be according to the bid schedule, subject to
changes as provided in the Contract.
8. The undersigned Bidder hereby acknowledges receipt of addenda numbers ___ through
___. [Enter addenda numbers]
_ [Enter initials]
Initials
The undersigned, being familiar with the existing conditions on the project area affecting the cost
of the Work, the Bidding Documents and the Contract Documents, and having verified the
quantities and the availability of materials and labor, hereby proposes to furnish all supervision,
labor, materials, machinery, tools, appurtenances, equipment, supplies, and services, including
utility and transportation service required to construct and complete the Project listed above,
according to the Contract, within the time specified, and at the prices stated below. These prices
are to cover all expenses incurred in performing the Work required under the Contract of which
this Bid is a part.
(The approximate quantities of Work to be completed in-place under the Contract are identified
in the bid schedule and are for the purpose of comparing Bids. These quantities have been
Page 114
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Bid Proposal
Page | 3
estimated and the quantities used are for the general information of the Bidder, representing the
major items of the Work to be done. Minor details are not listed but shall be part of the complete
Contract).
9. The undersigned agrees to hold firm the Bid for thirty days for the purpose of the Town
reviewing the Bids and investigating the qualifications of the Bidders prior to award of Contract.
Extensions of time may be made if mutually agreed upon.
10. The undersigned hereby authorizes and requests any person, firm or corporation to
furnish any information requested by the Town of Estes Park in verification of the recitals in this
statement.
This proposal is submitted by:
[Enter Bidder name]
Bidder Name
By: Date
Title:
STATE OF )
) ss:
COUNTY OF )
The foregoing instrument was acknowledged before me this __________ day of
____________________, 2023, by ______________________________, as
_____________________________ of ______________________________. (If by natural
person or persons, insert name or names; if by person acting in representative or official capacity
or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other capacity or
description; if by officer of corporation, insert name of such officer or officers as the President or
other officers of such corporation, naming it.)
Witness my hand and official seal.
My Commission .
Notary Public
.
Page 115
Construction Contract--Page 1 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
(The instruction prompts that follow will be completed by Town staff
in preparing the Contract for the awarded contractor)
[To complete this form, press f11 to move from field to field and follow any prompts. If no
prompt appears (like date or section number fields), press f11 to skip to next field. Now press
delete to delete this prompt, and press f11 to proceed.]
CONSTRUCTION CONTRACT
[TYPE PROJECT NAME, THEN PRESS F11 TO PROCEED]
THIS CONTRACT is made at the Town of Estes Park, Colorado, by and between the Town of
Estes Park, Colorado (Town), a Colorado municipal corporation, and [Type name of contractor
as registered with the Colorado Secretary of State, then press f11 to proceed] (Contractor), a
[Type 'Type of Corporation' (such as a Colorado limited liability company), then press f11 to
proceed], whose address is [Type address, then press f11 to proceed].
In consideration of these mutual covenants and conditions, the Town and Contractor agree as
follows:
SCOPE OF WORK. The Contractor shall execute the entire Work described in the Contract
Documents.
CONTRACT DOCUMENTS. The Contract incorporates the following Contract Documents.
In resolving inconsistencies among two or more of the Contract Documents, precedence will be
given in the same order as enumerated.
LIST OF CONTRACT DOCUMENTS.
The Contract Documents, excep t for Modifications and Change Orders issued after execution of
this Agreement, are:
1. Change Orders;
2. Construction Contract;
The following addenda, if any:
i. Number Date Page(s)
3. The following Special Conditions of the Contract:
i. Document Title Page(s)
4. General Conditions;
5. The following Technical Specifications:
i. Document Title Page(s)
6. The following Drawings:
i. Number Title Date
Page 116
Construction Contract--Page 2 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7. Notice to Proceed;
8. Notice of Award;
9. Invitation to Bid
10. Bid Bond;
11. Bid Proposal;
12. Instructions for Bidders;
13. Performance Bond and Payment Bond;
14. Insurance Certificates;
15. Construction Progress Schedule; and
16. Any other documents listed as Contract Documents in the General Conditions.
CONTRACT PRICE. The Town shall pay the Contractor for performing the Work and the
completion of the Project according to the Contract, subject to change orders as approved in
writing by the Town, under the guidelines in the General Conditions. The Town will pay the base
sum of [Type amount of contract price, then press f11 to proceed] DOLLARS (Contract Price),
to the Contractor, subject to full and satisfactory performance of the terms and conditions of the
Contract. The Town has appropriated sufficient money for this work.
COMPLETION OF WORK. The Contractor must begin work covered by the Contract within
[Type number of work days to begin work, then press f11 to proceed] work days, and must
complete work:
[Select one]
___ within [Type number of calendar days to complete work, then press f11 to
proceed]calendar days from and including the date of Notice to Proceed, according to the
General Conditions.
___ by [Type date, then press f11 to proceed].
___ as described in the Special Conditions.
LIQUIDATED DAMAGES. If the Contractor fails to substantially complete the Work within
the time period described above, or within such other construction time if modified by a change
order, the Town may permit the Contractor to proceed, and in such case, may deduct the sum of
$[Type dollar amount, then press f11 to proceed] for each calendar day that the Work shall
remain uncompleted from monies due or that may become due the Contractor. This sum is not a
penalty but is the cost of field and office engineering, inspecting, interest on financing and
liquidated damages.
The parties agree that, under all of the circumstances, the daily basis and the amount set for
liquidated damages is a reasonable and equitable estimate of all the Town's actual damages for
delay. The Town expends additional personnel effort in administrating the Contract or portions
of it that are not completed on time, and such efforts and the costs thereof are impossible to
accurately compute. In addition, some, if not all, citizens of Estes Park incur personal
inconvenience and lose confidence in their government as a result of public projects or parts of
them not being completed on time, and the impact and damages, certainly serious in monetary as
well as other terms are impossible to measure.
Page 117
Construction Contract--Page 3 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
SERVICE OF NOTICES. Notices to the Town are given if sent by registered or certified mail,
postage prepaid, to the following address:
TOWN OF ESTES PARK
[Type Department or Division, then press f11 to proceed]
[Type street address, then press f11 to proceed] Street
Estes Park, CO 80517
INSURANCE PROVISIONS. The Contractor must not begin any work until the Contractor
obtains, at the Contractor's own expense, all required insurance as specified in the General
Conditions. Such insurance must have the approval of the Town of Estes Park as to limits, form
and amount.
RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify, save
harmless, and defend the Town, its officers and employees, from and in all suits, actions or
claims of any character brought because of: any injuries or damage received or sustained by any
person, persons or property because of operations for the Town under the Contract; the
Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of
materials while constructing the Work; because of any act or omission, neglect or misconduct of
the Contractor; because of any claims or amounts recovered from any infringements of patent,
trademark, or copyright, unless the design, device, materials or process involved are specifically
required by Contract; from any claims or amount arising or recovered under the "Workers'
Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or
environmental liability; or any failure of the Contractor to comply with any other law, ordinance,
order or decree. The Town may retain so much of the money due the Contractor under the
Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is
due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages
have been settled. Money due the Contractor will not be withheld when the Contractor produces
satisfactory evidence that the Contractor and the Town are adequately protected by public
liability and property damage insurance.
The Contractor also agrees to pay the Town all expenses incurred to enforce this "Responsibility
for Damage Claim" agreement and if the Contractor's insurer fails to provide or pay for the
defense of the Town of Estes Park, its officers and employees, as additional insureds, the
Contractor agrees to pay for the cost of that defense.
Nothing in the INSURANCE PROVISIONS of the General Conditions shall limit the
Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs
resulting from its performance or nonperformance under the Contract.
STATUS OF CONTRACTOR. The Contractor is performing all work under the Contract as
an independent contractor and not as an agent or employee of the Town. No employee or official
of the Town will supervise the Contractor nor will the Contractor exercise supervision over any
employee or official of the Town. The Contractor shall not represent that it is an employee or
agent of the Town in any capacity. The Contractor and its employees are not entitled to
Town Workers' Compensation benefits and are obligated to pay federal and state income
tax on money earned pursuant to the Contract. This is not an exclusive contract.
THIRD PARTY BENEFICIARIES. None of the terms or conditions in the Contract shall give
Page 118
Construction Contract--Page 4 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
or allow any claim, benefit, or right of action by any third person not a party to the Contr act.
Any person except the Town or the Contractor receiving services or benefits under the Contract
shall be only an incidental beneficiary.
INTEGRATION. The Contract is an integration of the entire understanding of the parties with
respect to the matters set forth in it, and supersedes prior negotiations, written or oral
representations and agreements.
DEFINITIONS. The Definitions in the General Conditions apply to the entire Contract unless
modified within a Contract Document.
EXECUTED this _____ day of _____________, [Type year, then press f11 to proceed].
TOWN OF ESTES PARK
Date
By:
Title:
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by , as
of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2023.
Witness my hand and official seal.
My Commission Expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Page 119
Construction Contract--Page 5 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
CONTRACTOR
Date
By:
Title:
(Select the appropriate jurat statement from the choices below; highlight text; copy and
paste into your document at the jurat prompt)
[IF CONDUCTING BUSINESS WITH AN INDIVIDUAL, USE THIS JURAT FORM BY
PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE.
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me this ______ day of
, 2023 by .
(Name of person acknowledged, i.e. signing agreement)
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 120
Construction Contract--Page 6 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
[IF CONDUCTING BUSINESS WITH A PARTNERSHIP, USE THIS JURAT FORM BY
PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE.
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
a partner/agent (select one) on behalf of ,
(Name of partnership)
a partnership, this day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 121
Construction Contract--Page 7 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
[IF CONDUCTING BUSINESS WITH A CORPORATION, USE THIS JURAT FORM
BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO
CONTINUE.
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
as of
(Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
(State of incorporation)
day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 122
Construction Contract--Page 8 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
[IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY PARTNERSHIP (LLP),
USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND
THEN F11 TO CONTINUE.
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
a general partner/limited partner/agent (select one) on behalf of ,
(Name of limited liability partnership)
a limited liability partnership, this day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 123
Construction Contract--Page 9 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
[IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY LIMITED
PARTNERSHIP (LLLP), USE THIS JURAT FORM BY PRESSING DELETE TO
DELETE THIS PROMPT AND THEN F11 TO CONTINUE.
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
a general partner/limited partner/agent (select one) on behalf of
(Name of limited liability limited partnership)
a limited liability limited partnership, this day of _____________, 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 124
Construction Contract--Page 10 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
[IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY COMPANY (LLC), USE
THIS JUTAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND
THEN F11 TO CONTINUE.
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
a member/partner/manager/limited partner/agent (select one) on behalf of
(Name of limited liability company)
a limited liability company, this day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 125
Construction Contract--Page 11 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
[IF CONDUCTING BUSINESS WITH A LIMITED PARTNERSHIP (LP), USE THIS
JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11
TO CONTINUE.
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
a member/partner/limited partner/manager/agent (select one) on behalf of
(Name of limited partnership)
a limited partnership, this day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 126
Construction Contract--Page 12 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
[IF CONDUCTING BUSINESS WITH A LIMITED PARTNERSHIP ASSOCIATION,
USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND
THEN F11 TO CONTINUE.
State of )
) ss
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
a member/officer/manager/agent (select one) on behalf of
(Name of limited partnership association)
a limited partnership association or association, this day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 127
Construction Contract--Page 13 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
[IF CONDUCTING BUSINESS WITH AN ASSOCIATION, USE THIS JURAT FORM
BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO
CONTINUE.
State of )
) ss
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
a member/officer/manager/agent (select one) on behalf of
(Name of association)
a limited partnership association or association, this day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 128
Construction Contract--Page 14 of 14
Downtown Wayfinding Signage Program – Phase 1 Installation Project
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
as of ,
(Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
(State of incorporation)
day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 129
Construction Contract General Conditions -- Page 1 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
CONSTRUCTION CONTRACT GENERAL CONDITIONS
SCOPE: Since the General Conditions are general, some conditions may not apply to a
particular Project.
Article 1--DEFINITIONS AND ABBREVIATIONS
1.1 Definitions: Whenever used in the Bidding Documents and Contract Documents, the
following terms shall have the following meanings, applicable to both the singular and plural:
1.1.1 Addenda: Written changes to the Bidding Documents issued at least two days before th e
Opening of Bids which modify or interpret the Contract or changes the date set for the Opening of
Bids.
1.1.2 Alternate Bid: An Alternate Bid is an amount stated in the Bid added to or deducted from
the base amount of the Bid when the Town accepts a corresponding change in project scope,
materials or method of construction described in the Contract.
1.1.3 Bid: The proposal the Bidder submits on the prescribed Bid Forms stating the prices for
the Work to be performed.
1.1.4 Bid Forms: The Bid Proposal, Bid Bond, Bid Schedule, Bidder's Qualifications and Data,
and Subcontractors and Related Data.
1.1.5 Bidder: The person, partnership, or corporation submitting a Proposal for the performance
of the Work covered by the Contract.
1.1.6 Bidding Documents: The Invitation to Bid, Instructions for Bidders, Bid Forms,
Specifications, Drawings, Construction Contract Template, Special and General Conditions and
Addenda (if any).
1.1.7 Bonds: Bid Bonds, Performance Bonds, and Labor and Material Payment Bonds or other
instruments of security, furnished by the Contractor and its Surety according to the Contract.
1.1.8 Calendar Days: Includes all days in a month including weekends and holidays.
1.1.9 Change Order: A written modification of the Contract, issued after award to the
Contractor, authorizing an addition, deletion or revision in the Work within the general scope of
Page 130
Construction Contract General Conditions -- Page 2 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
the Contract or authorizing an adjustment in the Contract Price or Contract Time, mutually agreed
upon between the Town and the Contractor.
1.1.10 Town: The Town of Estes Park, in the State of Colorado, acting by and through its Mayor,
Town Board of Trustees, Town Administrator, or other authorized representative.
1.1.11 Completion Date: The date the Contract specifies the Work is to be completed.
1.1.12 Contract: The Construction Contract consisting of the Agreement for a Construction
Contract and the incorporated Contract Documents.
1.1.13 Contract Coordinator: The authorized representative of the Town designated to act for
the Town in processing the Award of Contracts, maintaining centralized official Contract
documentation, providing administrative liaison/coordination, legal liaison/coordination via Town
Attorney, and processing of Contract Payment authorizations as approved by the Project Manager.
The Project Manager may also be the designated Contract Coordinator.
1.1.14 Contract Documents: All the documents expressly incorporated into the Construction
Contract, including but not limited to Exhibits to this Agreement, General Conditions, Special
Conditions, Drawings, Supplemental Drawings and Schedules, Technical Specifications, Bidding
Documents, Change Orders, Notice of Award, Notice of Final Acceptance, Notice of Construction
Acceptance, Notice to Proceed, and Notice of Substantial Completion.
1.1.15 Contract Price: The total monies payable to the Contractor under the terms and conditions
of the Contract.
1.1.16 Contract Time: The amount of time between beginning of Work as set out by the Notice
to Proceed and the time set in the Contract for the Completion of Work
1.1.17 Contractor: The person, company, firm or corporation contracting with the Town to
construct, erect, alter, install or repair any work or construction project.
1.1.18 Drawings: The part of the Contract prepared or approved by the Project Manager showing
the characteristics and scope of the Work to be performed.
1.1.19 Date of Contract: The execution date in the Agreement for a Construction Contract.
1.1.20 Day: A calendar day of twenty-four hours each.
1.1.21 Field Order: A written order directing a change in the Project issued by the Project
Manager to the Contractor during construction.
1.1.22 Inspector: The Town's authorized representative assigned to make detailed inspection of
the Work performed by the Contractor.
Page 131
Construction Contract General Conditions -- Page 3 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
1.1.23 Notice of Award: The written notice of the acceptance of the Bid from the Town to the
successful Bidder.
1.1.24 Notice of Construction Acceptance: The written acknowledgment that construction is
complete which starts the warranty period.
1.1.25 Notice of Final Acceptance: The written acceptance of Work performed under the
Contract, following satisfactory conclusion of the warranty period.
1.1.26 Notice of Final Settlement: The notice published by the Town in a newspaper, in
accordance with §38-26-107, C.R.S., prior to the Town’s final settlement with the Contractor for
the Work.
1.1.27 Notice to Proceed: The written notice by the Town to the Contractor authorizing it to
proceed with the Work which establishes the Contract commencement and Contract Coordinator.
1.1.28 Notice of Substantial Completion: The written notice of the date, as certified by the
Project Manager, when the Project or a specified part is sufficiently completed, according to the
Contract, so the Project or specified part can be used for the intended purposes.
1.1.29 Owner: The Town; see 1.1.9.
1.1.30 Project: The undertaking to be performed as provided in the Contract.
1.1.31 Project Manager: The authorized representative of the Town, known as the Project
Manager, assigned to the Project to ensure that all Work is performed according to the terms and
conditions of the Contract. The Project Manager may serve as Contract Coordinator, and such
titles may be used synonymously. Also see Article 10, "Project Manager's Responsibilities."
1.1.32 Shop Drawings: All Drawings, diagrams, illustrations, brochures, schedules, and other
data prepared by the Contractor, a Subcontractor, manufacturer, Supplier or distributor which
illustrate how specific portions of the Work will be fabricated or installed.
1.1.33 Special Conditions: Additions to the General Conditions containing instructions and
conditions specific to an individual Project.
1.1.34 Specifications: A part of the Contract Documents consisting of written technical
description of materials, equipment, construction systems, standards, and workmanship.
1.1.35 Subcontractor: Any person, company, firm or corporation, having a contract with the
Contractor to furnish and perform on-site labor, with or without furnishing materials for the
project.
1.1.36 Supplier: Any person or organization who supplies materials or equipment for the Work,
including that fabricated to a special design, but who does not perform labor at the site.
Page 132
Construction Contract General Conditions -- Page 4 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
1.1.37 Surety: The entity which is bound with and for the Contractor for the Performance of the
Work and for the Labor and Material Payment Bond.
1.1.38 Unit Price: An amount stated in the Bid as a price per unit of measurement for materials
or services as described in the Contract.
1.1.39 Work: The construction and services required by the Contract, whether completed or
partially completed, including all other labor, materials, equipment and services provided or to be
provided by the Contractor to fulfill the Contractor's obligations. The Work may be the whole or
a part of the Project.
1.1.40 Work Days: Includes all days in the month the Contractor is permitted to work; excludes
weekends and holidays, unless otherwise specified in one of the Contract Documents.
1.2 Abbreviations: When the following abbreviations appear in the documents, they are
defined as follows:
AASHTO American Association of State Highway and Transportation Officials
ACI American Concrete Institute
ADA Americans with Disabilities Act
AISC American Institute of Steel Construction
ANSI American National Standards Institute
ASA American Standards Association
ASCE American Society of Civil Engineers
ASME American Society of Mechanical Engineers
ASTM American Society for Testing and Materials
AWS American Welding Society
AWWA American Water Works Association
CDOT Colorado Department of Transportation
EPA Environmental Protection Agency
MUTCD Manual on Uniform Traffic Control Devices
OSHA Occupational Safety & Health Administration
Page 133
Construction Contract General Conditions -- Page 5 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
WW-P Federal Specifications Prefix
Article 2--PRELIMINARY MATTERS
2.1 Notice to Proceed
2.1.1 Following the execution of the Contract by the Parties, the Project Manager will give the
Contractor written Notice to Proceed with the Work. The Contractor shall begin and continue the
Work regularly and without interruption (unless otherwise directed in writing by the Project
Manager) with the diligence and efficacy necessary to complete the Work within the time stated
in the Contract.
2.2 Contractor's Understanding
2.2.1 The Contractor agrees that, by careful examination, it is satisfied as to the nature and
location of the Work, the conformation of the ground, the character, quality, and quantity of the
materials to be encountered, the character of equipment and facilities needed before beginning and
for the Project, the general and local conditions, and all other matters, which can in any way affect
the Work under the Contract. No oral agreement with any officer, agent or employee o f the Town
either before or after the execution of the Contract shall affect or supersede any of the terms or
obligations contained in the Contract. No portion of the Work shall be constructed under
conditions that would affect adversely the quality or efficiency thereof unless special means or
precautions are taken by the Contractor to perform the work in a proper and satisfactory manner.
Any method of work suggested by the Town, but not specified, shall be used at the risk and
responsibility of the Contractor, and the Town shall have no responsibility therefor. The
Contractor alone shall be responsible for the safety, adequacy, and efficiency of the plan,
equipment, and methods.
2.3 Contractor's Warranty
2.3.1 The Contractor warrants that it has the knowledge, ability, experience, and expertise to
perform the Work competently. The Contractor warrants the capacity of the Contractor's
construction plant, personnel, and its ability to complete the Project within the allotted time.
2.4 Contractor's License and Permits
2.4.1 The Contractor will obtain all licenses and permits required to do the Work. Whenever
necessary, the Contractor will have a Building Contractor's License with the Town by the time of
Notice of Award. It will have all permits required by the Town, as well as those required by
County, State and Federal agencies. Subcontractors shall also have a Town of Estes Park Building
Contractor's License and the proper permits.
2.5 Schedules, Reports, and Records
Page 134
Construction Contract General Conditions -- Page 6 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
2.5.1 No later than the pre-construction meeting, the Contractor shall submit to the Project
Manager a Construction Progress Schedule, on a form approved by the Project Manager, showing
all Work the Contractor and all Subcontractors will perform. The Project Manager may require
the Contractor to substitute a Critical Path Method schedule (CPM), or bar graph type schedule.
The Special Conditions will state when a CPM network schedule is required.
2.5.2 The schedule shall be in enough detail for the Project Manager to readily determine the
Work to be performed each day. When requested by the Project Manager, the Contractor shall
update the schedule.
2.5.3 Before beginning construction, the Contractor shall give the Project Manager the dates it
expects to submit Shop Drawings, manufacturers' details, catalog cuts or other required special
detail Drawings and also the dates of beginning manufacture, testing, delivery and installation of
special equipment and materials. If at any time the Work is behind schedule, the Contractor shall
immediately put into effect definite procedures for getting the Work back on schedule. The
procedures shall be subject to review and modification by the Town. The Contractor shall not be
allowed extra compensation for costs incurred because of accelerated operations required to
maintain the schedule.
2.6 Contractor's Address
2.6.1 The address in the Bid Proposal is designated as the place to which all communications to
the Contractor will be delivered or mailed. The delivery at the liste d address, in person or by
certified mail, of any notice, letter or other communication to the Contractor, is adequate service
upon the Contractor, and the date of the service is the date of delivery.
2.7 Notification of Utility Owners
2.7.1 The Contractor shall cooperate with Utility Owners to mitigate damage whenever the
Contractor's work affects their utilities.
2.7.2 The Contractor shall not excavate without first notifying the owners, operators or
association of owners and operators having underground facilities in the area of such excavation.
Notice may be given in person, by telephone or in writing. Notice to an association is notice to
each member of the association. If the Contractor is digging deep or even just a few inches, the
Contractor must contact Colorado 811 to have underground utilities marked, by calling 811.
iDig811 is designed for residential and professional excavators to easily and quickly submit a
utility request online.
2.7.3 Contractor shall give notice of the commencement, extent, and duration of the excavation
work at least two business days before beginning Work.
2.7.4 If the Project affects fences, landscaping, mailboxes, driveways and other privately-owned
improvements, the Contractor shall notify the affected property owners or occupants in writing at
least two business days before beginning Work. The Contractor shall submit to the Project
Manager written approval from the property owner if use of the property for storage or staging is
Page 135
Construction Contract General Conditions -- Page 7 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
requested. The Contractor shall cooperate with the owners or occupants to reduce inconvenience
where reasonably possible.
2.8 Department of Revenue Forms
2.8.1 Materials and equipment purchased solely for Town projects, that will become a permanent
part of the final project, are tax exempt. The Contractor and all subcontractors shall use the Town’s
Tax Exemption Numbers when purchasing materials or supplies in connection with the Project.
2.8.2 The Town's Tax Exemption Numbers are as follows:
a. Federal Tax Exemption Number: 84-6000661
b. State of Colorado Tax Exemption Number: 98-00492
Article 3--DRAWINGS AND SPECIFICATIONS
3.1 Intent of Drawings and Specifications
3.1.1 In the Drawings and Specifications, the Town intends that the Contractor furnish all
superintendence, labor, materials, tools, equipment, supplies, machinery and transportation
necessary for the proper execution of the Work unless specifically noted otherwise. The
Contractor shall do all the Work shown on the Drawings and described in the Specifications and
all incidental Work reasonably necessary to complete the Project in a substantial and acceptable
manner, and to complete fully the Work, ready for use, by the Town.
3.1.2 The Contractor shall complete all Work according to the Specifications an d Plans, and in
compliance with applicable laws of Colorado and ordinances of the Town.
3.1.3 In interpreting the Contract, words describing materials or work having a well-known
technical or trade meaning, unless otherwise specifically defined, will be construed according to
well-known meanings as recognized by engineers, architects, and the trades.
3.1.4 When the Contract refers to a provision of the General Conditions or another Contract
Document, the Contract means the provision as amended or supplem ented by other provisions of
the Contract.
3.1.5 When the Specifications state the words "as directed," or "as required," or "as permitted,"
or words of like meaning, it is understood that the direction, requirement or permission of the
Project Manager is intended. Similarly, the words approved, acceptable or satisfactory shall
refer to approval by the Project Manager.
3.1.6 The Contract Documents are intended to be complementary, and Work called for on any
Drawing and not mentioned in the Specifications, or Work described in the Specifications and not
shown on any Drawing, is included under the Contract as if set forth in both the Specifications and
Drawings.
Page 136
Construction Contract General Conditions -- Page 8 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
3.2 Copies of Drawings and Specifications Furnished
3.2.1 The Project Manager will furnish to the Contractor, free of charge, up to four copies of
Drawings and Specifications of the Work.
3.3 Discrepancies in Drawings
3.3.1 Contractor shall immediately report any discrepancies found between the Drawings and
Specifications and site conditions or any errors or omissions in the Drawings or Specifications to
the Project Manager, who shall promptly correct such error or omission in writing. Any affected
Work done by the Contractor after discovery of such discrepancies, errors or omissions and
affected by those is done at the Contractor's risk. In all cases, the Project Manager shall decide the
intent of the Drawings and Specifications. The decision is final.
3.4 Dimensions
3.4.1 Figured dimensions shall govern over scaled dimensions.
3.5 Drawings and Specifications at Job Site
3.5.1 The Contractor shall keep one complete set of all Drawings and Specifications at the job
site, available to the Project Manager or the Manager's representative at all times.
3.6 Shop Drawings
3.6.1 The Contractor shall provide Shop Drawings, settings, schedules, and such other Drawings
as may be necessary for the prosecution of the Work in the shop and in the field as required by the
Drawings, Specifications or Project Manager's instructions.
3.6.2 The Contractor shall submit for approval electronic copies of all Shop Drawings and
descriptive data as applicable showing all features not fully deta iled on the Contract Plans but
essential for a completely coordinated installation.
3.6.3 The Town's approval of Shop Drawings indicates only that the type and kind of equipment,
general method of construction or detailing are satisfactory, but the Contractor may not construe
the approval as a complete check. The Contractor has the responsibility for incorporating into the
Work satisfactory materials and equipment meeting the requirements of the Contract Plans and
Specifications, the proper dimensions, and the detailing of connections.
3.6.4 The review of Shop Drawings is only to check for compliance with the design concept of
the Project and general compliance with the Contract Documents. Approval does not indicate the
waiver of any contract requirement. Changes in the Work are authorized only by separate written
Change Order.
Page 137
Construction Contract General Conditions -- Page 9 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
3.7 Record Documents
3.7.1 The Contractor shall keep one record copy of all Addenda, Change Orders, Drawings, Field
Orders, Modifications, and Shop Drawings and Specifications in good order. The Contractor shall
record any changes made during construction on the record copies. The Contractor shall make a
set of "Record Drawings" by marking this set of prints with all changes from the original Drawings
as bid, including all Change Orders, alignment changes, depth changes of underground pipes and
utilities, and all other items that are not the same as originally drawn. The Contractor shall keep
the Record Drawings up to date as the Project progresses. The Project Manager may require, as a
condition of the approval of the monthly progress payment, periodic inspection of the Record
Drawings. The Contractor will deliver the Record Drawings to the Project Manager upon
completion of the Project before Final Payment.
3.8 Differing Site Conditions
3.8.1 The Contractor shall promptly, before such conditions are further disturbed, notify the
Project Manager in writing of:
3.8.1.1 Subsurface or latent physical conditions at the job site differing materially from
those indicated in the Contract; or
3.8.1.2 Unknown physical conditions at the job site, of an unusual nature, differing materially from
those ordinarily encountered and generally recognized as inherent in Work of the character
provided for in the Contract.
3.8.2 Upon receipt of written notification from the Contractor of alleged differing site conditions,
the Project Manager shall promptly investigate the conditions and if it finds the conditions
materially differ, and so cause an increase or decrease in the Contractor's cost of or the time
required for performance of any part of the Work under the Contract, an equitable adjustment will
be made and the Contract modified in writing as provided for in Article 11 of these General
Conditions.
3.8.3 No claim will be allowed under this Article unless the Contractor has given the written
notice required in Article 3.8.1.
3.8.4 No claim will be allowed under this Article if Final Payment has been made.
3.9 Surveys
3.9.1 The Project Manager has the option to develop and arrange for detail surveys through a
separate contract if deemed desirable or necessary and if specifically noted as such in the Special
Conditions, otherwise the Contractor shall provide all survey required to construct the Project
according to the Project documents. The Contractor assumes full responsibility for construction
according to the proposed lines and grades.
Page 138
Construction Contract General Conditions -- Page 10 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
3.9.2 The Contractor shall carefully protect all monuments and property markers from
disturbance or damage.
Article 4—USE OF LAND AND RIGHT-OF-WAY
4.1 Acquisition of Right-of-Way
4.1.1 Before issuance of Notice to Proceed, the Town shall obtain all land and right -of-way
necessary for carrying out and completion of the Work to be performed pursuant to the Contract,
unless otherwise mutually agreed.
4.1.2 The Town shall provide to the Contractor information which delineates and describes the
lands owned and rights-of-way acquired, when necessary. The Contractor shall confine its
operations within the areas designated by th e Project Manager.
4.2 Access to Right-of-Way
4.2.1 The Town will provide right of access to all places necessary for the performance of the
Work. Nothing contained in the Contract shall give the Contractor exclusive occupancy of the
area provided by the Town. The Town, other Contractors of the Town and utility companies may
enter upon or occupy portions of the land furnished by the Town for any purpose, but without
unreasonably interfering with the completion of the Project. Joint occupancy or use of the territory
shall not be the basis of any claim for delay or damages.
4.2.2 The responsibility for protection and safekeeping of equipment and materials on or near
the site is entirely that of the Contractor, and no claim shall be made against the Town b y reason
of any act of an employee or trespasser. It shall be further understood that should any occasion
arise necessitating access to the sites occupied by these stored materials and equipment, the
Contractor shall immediately move the same. No materials or equipment may be placed upon the
Town’s property until the Town has agreed to the location contemplated by the Contractor to be
used for storage.
4.3 State Highway Right-of-Way
4.3.1 If any part of the Project is within the right-of-way of a roadway under the jurisdiction of
the Colorado Division of Transportation (CDOT) the Town shall obtain the necessary permits from
CDOT to perform such Work. The Contractor shall conform to all the requirements and
restrictions indicated on the permit. The Contractor shall restore the area to its original condition,
including reseeding if necessary, at the completion of the Project.
4.4 Temporary Storage Facilities
4.4.1 The Contractor may secure at its own expense and without liability to the Town, use of any
additional land that the Contractor may desire for temporary construction activities, and facilities,
or storage of materials.
Page 139
Construction Contract General Conditions -- Page 11 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
Article 5--BONDS AND INSURANCE
5.1 Performance Bond and Labor and Material Payment Bond
5.1.1 The Contractor shall, within ten days after receipt of the Notice of Award, and before the
commencement of any operations hereunder execute the Contract and furnish the Town with
separate Performance, and Labor and Material Payment Bonds each in a penal su m equal to the
amount of the Contract Price, conditioned upon the Contractor's performance of all undertakings,
covenants, terms, conditions, and agreements of the Contract, and upon the Contractor's prompt
payment to all persons supplying labor and materials in the prosecution of the Work provided by
the Contract. The Contractor and a corporate Bonding company, licensed to transact such business
in the State of Colorado and acceptable to the Town, shall execute the Bonds. The Contractor
bears the expense of these Bonds. If at any time the Surety on such Bonds becomes irresponsible
or loses its right to do business in the State of Colorado, the Town may require another Surety,
which the Contractor shall furnish within ten days after receipt of written notice to do so. Evidence
of authority of an attorney-in-fact acting for the corporate Surety shall be provided in the form of
a certificate as to its power of attorney and to the effect that it is not terminated and remains in full
force and effect on the d ate of the Bonds. The form of the Bonds is subject to the Town's approval.
5.2 Insurance
5.2.1 The insurance requirements contained in the Contract shall not limit or redefine the
obligations of the Contractor as provided elsewhere in the Contract.
5.2.2 Only insurance companies with authority to issue policies in Colorado may provide
insurance coverage under the Contract.
5.3 Insurance Requirements
5.3.1 The Contractor shall purchase and maintain, for the full period of the Contract, including
any warranty period, at the Contractor's or Subcontractor's sole expense, insurance policies
providing coverage as follows:
5.3.1.1 Comprehensive Auto Liability: Comprehensive form, including owned, hired and
non-owned automobiles. The limits of coverage shall be at least $1,000,000.00 per occurrence.
The policy shall contain a severability of interests provision. The policy shall include coverage
for uninsured/underinsured motorists.
5.3.1.2 Comprehensive General Liability: Commercial general liability insurance covering
personal injury, bodily injury and property damage; Explosion & Collapse; Underground Hazard;
Products/Completed Operations; Contractual Liability; Broad Form Property Damage; and Town's
& Contractor's Protective. The limits shall be at least $1,000,000/$1,000,000 if the Contract Price
is $50,000 or less and $1,000,000/$2,000,000 if the Contract Price is over $50,000. All policies
shall be of the occurrence form. Any deviation from the occurrence form shall be approved by the
Page 140
Construction Contract General Conditions -- Page 12 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
Town of Estes Park Risk Manager. A copy of each policy and endorsement must be submitted to
the Risk Manager with each certificate of insurance when a deviation is requested.
5.3.1.3 Workers' Compensation and Employer's Liability: as statutorily required for pers ons
performing work under the Contract. Any Subcontractor hired by the Contractor shall also carry
Workers' Compensation and Employers' Liability coverage. Employer's liability insurance shall
have a minimum coverage of $1,000,000 per occurrence.
5.3.1.4 Builder's Risk: a Builder's Risk Policy is required in an amount not less than the Contract
Price. The Contractor shall cause its insurance provider to name the Town as an additional insured.
5.3.1.5 Installation Floater: an Installation Floater Policy is required for contracts involving the
installation of unique or customized equipment and for contracts involving installations that in the
judgment of the Town threaten to damage existing structures. The Contractor shall cause its
insurance provider to name the Town as an additional insured.
5.3.2 Additional Insured Clause: The insurance coverage required for the performance of the
Contract must be endorsed to name the Town of Estes Park, Colorado, a municipal corporation,
its mayor and trustees, officers, agents, employees and volunteers, as additional insured with
respect to the activities performed under the Contract.
5.3.3 Primary Insurance Endorsement: Pursuant to an endorsement submitted to and
approved by the Town, all coverage must specifically state the insurance coverage for the Project.
In no event shall an additional endorsement in the form of GL20.09 (1973 -01 ed.) or any similar
form be submitted or accepted.
5.3.4 Certificate of Insurance: As evidence of the insurance coverage required by the Contract,
the Contractor shall furnish a certificate of insurance to the Project Manager. The certificate will
specify parties who are additional insured. If the Contractor is self -insured under the laws of the
State of Colorado, Contractor shall provide appropriate declarations of coverage.
5.3.5 Continuance of Insurance: For the term of the Contract, which includes any warranty
periods, the Contractor shall not cancel, materially change or fail to renew the insurance coverage,
and agrees to notify the Contract Coordinator of any material reduction or exhaustion of aggregate
policy limits. If the Contractor fails to purchase or maintain the insurance coverage set forth in
these General Conditions, the Town may deem such failure to be breach of this Contract.
5.3.6 Policy Details: Insurance required shall be with companies qualified to do business in the
State of Colorado with a general policyholder’s financial rating of not less than A+3A as set forth
in the most current edition of “Best’s Insurance Reports” and may provide for deductible amounts
as the Contractor may deem to be reasonable for the Project, but in no event greater than Twenty
Thousand Dollars ($20,000). No such policies shall be cancelable or subject to reduction in
coverage limits or other modification. The Contractor shall not do or permit to be done anything
that shall invalidate the insurance policies referred to in this paragraph.
Page 141
Construction Contract General Conditions -- Page 13 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
Article 6--INDEMNIFICATION
6.1 Responsibility for Damage Claims: The Contractor shall indemnify, save harmless, and
defend the Town, its officers and employees, from and in all suits, actions or claims of any
character brought because of: any injuries or damage received or sustained by any person, persons
or property because of operations for the Town under the Contract; the Contractor's failure to
comply with the provisions of the Contract; the Contractor's neglect of materials while constructing
the Work; because of any act or omission, neglect or misconduct of the Contractor; because of any
claims or amounts recovered from any infringements of patent, trademark, or copyright, unless the
design, device, materials or process involved are specifically required by Contract; from any
claims or amount arising or recovered under the "Workers' Compensation Act," by reason of the
Contractor's failure to comply with the act; pollution or environmental liability; or any failure of
the Contractor to comply with any other law, ordinance, order or decree. The Town may retain so
much of the money due the Contractor under the Contract, as the Town considers necessary for
such purpose, for the Town's use. If no money is due, the Contractor's Surety may be held until
such suits, actions, claims for injuries or damages have been settled. Mo ney due the Contractor
will not be withheld when the Contractor produces satisfactory evidence that it and the Town are
adequately protected by commercial general liability and property damage insurance.
6.1.1 The Contractor also agrees to pay the Town al l expenses incurred to enforce this
"Responsibility for Damage Claims" agreement and if the insurer of the Contractor fails to provide
or pay for the defense of the Town of Estes Park, its officers and employees, as additional insured,
the Contractor agrees to pay for the cost of that defense.
6.1.2 Nothing in the INSURANCE PROVISIONS shall limit the Contractor's responsibility for
payment of claims, liabilities, damages, fines, penalties, and costs resulting from its performance
or nonperformance under the Contract.
Article 7--CONTRACTOR'S RESPONSIBILITIES
7.1 Control of the Work
7.1.1 When the Contractor is not present on the Project it shall have a Superintendent or other
representative acceptable to the Town present who shall, during the absence of the Contractor, be
its representative and have immediate charge of the Project. The Superintendent or representative
shall have the Contractor's authority to act in its absence. The Superintendent shall ensure
expeditious and competent handling of the work. A superintendent experienced in construction of
the type specified and who is a permanent member of the Contractor’s organization shall be a
resident at the Project throughout the construction. The superintendent shall be fully authorized
to act for the Contractor and to receive whatever orders or notices may be given for the proper
prosecution of the work. The Contractor’s field organization shall include an experienced staff of
qualified technical personnel to handle on-site engineering, planning, and direction of all
fieldwork.
Page 142
Construction Contract General Conditions -- Page 14 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7.1.2 Any person employed on the Project who fails, refuses or neglects to obey the
Superintendent or Contractor's other designated representative, shall, upon the order of the Project
Manager, be at once removed from the Project and not again employed on any part of the Project.
7.2 General Use of Subcontractors
7.2.1 The Contractor may utilize the services of specialty Subcontractors on those parts of the
Work which, under normal contracting practices, are performed by specialty Subcontractors.
7.2.2 The Contractor shall not sublet or subcontract any portion of the Work to be done under
the Contract until approval of such action has been obtained from the Town.
7.2.3 The Contractor is fully responsible to the Town for the acts and omissions of its
Subcontractors, and of persons either directly or indirectly employed by them.
7.2.4 Nothing contained in the Contract creates any contractual relationship between any
Subcontractor and the Town.
7.2.5 The Contractor shall put appropriate provisions in all Subcontracts relative to the Work to
bind Subcontractors to the terms of the Contract insofar as applicable to the Work of
Subcontractors, and to give the Contractor the same power to terminate any Subcontractor that the
Town may exercise over the Contractor.
7.2.6 The Contractor shall make available to each proposed Subcontractor, before the execution
of the subcontract agreement, copies of the Contract Documents to which the Subcontractor will
be bound, and, upon written request of the Subcontractor, identify to the Subcontractor terms and
conditions of the proposed subcontract agreement which may be at variance with the Contract
Documents. Subcontractors shall similarly make copies of applicable portions of such documents
available to their respective proposed Sub-Subcontractors.
7.3 Materials and Equipment Furnished by the Contractor
7.3.1 The Contractor shall furnish and pay the cost of all of the necessary materials not furnished
by the Town, all the superintendence, labor, tools, equipment, installation, maintenance,
dismantling and removal of materials, supplies, temporary facilities, machinery and transportation.
The Contractor shall perform all the work required for the construction of all structures listed and
itemized under the Bid Schedule of the Bid in strict accordance with the plans, Specifications and
requirements and any amendments thereto and supplemental plans and Specifications hereafter
approved.
7.3.2 Unless otherwise provided for in the Specifications, all workmanship, equipment,
materials, and articles incorporated in the Project are to be the best of their respective kinds, new
and undamaged.
Page 143
Construction Contract General Conditions -- Page 15 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7.3.3 Materials, supplies or equipment to be incorporated into the Project shall not be purcha sed
by the Contractor or any Subcontractor subject to chattel mortgage or under a conditional sales
contract or other agreement by which an interest is retained by the seller.
7.3.4 The Contractor shall furnish the Project Manager, for the Manager's approval, the name of
the manufacturer of machinery and other equipment for materials the Contractor contemplates
incorporating in the Project. The Contractor shall also furnish information on capacities,
efficiencies, sizes, etc., and other information as may be required by the Project Manager. The
Contractor shall submit samples for approval when requested. Machinery, equipment, materials,
and articles installed or used without the Project Manager's approval are at the risk of subsequent
rejection.
7.3.5 The Contractor shall give the Project Manager an electronic copy of all shop manuals,
operating manuals, parts lists, classifications, catalog cuts, Specifications, warranties and
guarantees for all equipment and machinery installed.
7.3.6 Consideration of a product as an "equal" by the Project Manager may require that
the manufacturer of such product furnish guarantees that extend beyond the usual product
warranty time. The refusal of a manufacturer to provide such guarantees is sufficient reason for
rejecting the product.
7.4 Patents and Copyrights
7.4.1 The Contractor shall provide a suitable legal agreement with the patentee giving the
Contractor the right to use any design, device, material, or process covered by letters patent or
copyright, in the construction of the Project when the use has not been specified or required by the
Drawings and Specifications. The Contractor shall file a copy of this agreement with the Town,
if requested. The Contractor and the Surety shall indemnify, d efend and save harmless the Town
from all claims for infringements on patented design, devices, material, process or any trademark
or copyright during the prosecution or after the completion of the Project.
7.4.2 If any design, device, material, process or product of a particular manufacturer covered by
letters patent or copyright is specified for use by the Drawings and Specifications, the Town is
responsible for any claims for infringement by reason of the use of such design, device, material,
process or product of a particular manufacturer; but the Contractor shall pay any royalties or
license fees required.
7.5 Existing Utilities
7.5.1 The Town has collected and shown on the Drawings available information on the location
of existing underground, surface and overhead structures and utilities. However, the Town does
not guarantee the results of the investigations are accurate or complete. It is the Contractor's
responsibility to verify all locations of existing structures and utilities shown on the Drawings and
to ascertain whether any other structures and utilities exist.
Page 144
Construction Contract General Conditions -- Page 16 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7.5.2 The Contractor shall support, and protect from injury, existing power lines, telephone lines,
water mains, gas mains, sewers, cables, conduits, ditches, curbs, walks, pavements , driveways,
and other structures in the vicinity of the Project which are not authorized to be removed until
completion of the Project. The Contractor shall protect, shore, brace, support, and maintain all
underground pipes, conduits, drains, and other underground construction uncovered or otherwise
affected by the construction work performed by the Contractor.
7.6 Coordination with Town Departments
7.6.1 The Contractor shall always coordinate its Work with the Town of Estes Park Public Works
and Utilities Departments. If it becomes necessary to close portions of any water system due to
construction operations, a minimum of 48 hours notification shall be given the Utilities
Department and whenever possible one week's notice should be given. It is the Co ntractor's
responsibility to ensure continuity of the utilities.
7.6.2 If Town owned electrical utilities are involved, the Contractor shall coordinate its Work
with the Town of Estes Park Utilities Department. Contractors should make every effort to giv e
the Utilities Department one week's notice of upcoming construction involving the electric
services; a minimum of 48 hours notification shall be given to the Utilities Department.
7.6.3 All electrical power and water from Town owned utilities required for the Project will be
provided at the Contractor's expense.
7.6.4 The Contractor shall cooperate with all other contractors who may be performing work on
behalf of the Town and workers who may be employed by the Town in the vicinity of the wor k
under the Contract and shall conduct operations to minimize interference with the work of such
contractors or workers. The Contractor shall promptly make good, at the Contractor’s own
expense, any injury or damage that may be sustained by other contract ors or employees of the
Town at the Contractor’s hands. Any difference or conflict that may arise between the Contractor
and other contractors shall be resolved as determined by the Town. If the work of the Contractor
is delayed because of any acts or omissions of any other contractor, the Contractor shall have no
claim against the Town on that account other than an extension of time. If any part of the
Contractor’s work is dependent upon the quality and completeness of work performed under
another contr act, the Contractor shall inspect the other contractor’s work and promptly report
defects therein which render such work unsuitable for the proper execution of the work under this
Contract. Failure to report such defects to the Town shall constitute the C ontractor’s acceptance
of such work as suitable to receive the Contractor’s work; provided, however, that the Contractor
shall not be responsible for defects which develop after such inspection and which could not have
been reasonably detected or foreseen.
7.7 Laws and Ordinances
7.7.1 The Contractor shall perform all obligations under the Contract in strict compliance with
all federal, state, and municipal laws, rules, statues, charter provisions, ordinances, and
regulations, applicable to the performance of the Contractor under the Contract.
Page 145
Construction Contract General Conditions -- Page 17 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7.7.2 The Contractor shall obtain all other permits and licenses required in the prosecution of
the Work.
7.7.3 It is unlawful and unethical for any person to offer, give or agree to give any Town
employee, Town official or former Town employee, or for any Town employee, Town official or
former Town employee to solicit, demand, accept or agree to accept from another person, a gratuity
or an offer of employment in connection with any decision, approval, dis approval,
recommendation or preparation of any part of a program requirement or a purchase request,
influencing the content of any specification or procurement standard, rendering of advice,
investigation, auditing or in any other advisory capacity in any proceeding or application, request
for ruling, determination, claim or controversy, or other particular matter, pertaining to any
program requirement or a contract or subcontract, or to any solicitation or proposal therefor.
7.7.4 It is unlawful and unethical for any payment, gratuity or offer of employment to be made
by or on behalf of a subcontractor under a contract to the prime contractor or higher tier
subcontractor of any person associated therewith, as an inducement for the award of a subcontract
or order.
7.8 Protection of Persons
7.8.1 It is a condition of the Contract, and the Contractor shall make a condition of each
Subcontract entered into pursuant to the Contract, that the Contractor and any Subcontractor shall
not require any laborer, mechanic or other person employed in performance of the Contract to
work in surroundings or under working conditions which are unsanitary, hazardous or dangerous
to health or safety. The Contractor shall comply with all applicable safety rules and regulations
adopted by the United States Department of Labor Occupational Safety and Health Administration
(OSHA), the Industrial Commission of the State of Colorado or the Town of Estes Park, whichever
is most restrictive. The Town assumes no duty to ensure that the Contractor follows the safety
regulations issued by OSHA or the State of Colorado.
7.8.2 For operations involving trenching, excavation or any other underground construction, the
Contractor's attention is specially directed to and its Work shall conform to the Construction Safety
and Health Regulations, Part P Subparagraph 1926.650-653 by OSHA, latest revision.
7.8.3 The Contractor shall always, whether or not so specifically directed by the Project
Manager, take necessary precautions to ensure the protection of the public. The Contractor shall
furnish, erect, and maintain at its own expense all necessary precautions for the protection of the
Work and safety of the public through and around its construction operations.
7.9 Protection of Property
7.9.1 The Contractor shall continuously and adequately protect the Work from damage, injury
or loss arising in connection with the Contract. It shall repair or replace at its expense any such
damage, injury or loss, except such as may be directly due to error in the Contract or caused by
agents or employees of the Town. It shall provide and maintain at its expense all passageways,
Page 146
Construction Contract General Conditions -- Page 18 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
barricades, guard fences, lights, and other protection facilities required by public authority or local
conditions.
7.9.2 The Contractor is responsible for protection of all public and private property on and
adjacent to the site of the Work. It shall use every precaution necessary to prevent damage to
curbs, sidewalks, driveways, trees, shrubs, sod, mailboxes, fences, and other private and public
improvements. It shall protect carefully from disturbance or damage all land monuments and
property markers until an authorized agent has witnessed or otherwise referenced their locations,
and shall not remove them until directed.
7.9.3 The Contractor shall carefully preserve all monuments, benchmarks, property pins,
reference points, and stakes. The Contractor shall be charged with the expense of replacement of
any such items destroyed and shall be responsible for any mistake or loss of time that may be
caused. Permanent monuments or benchmarks which must be removed or disturbed shall be
protected until they can be properly referenced for relocation. The Contractor shall furnish
materials and assistance for the proper replacement of such monuments or benchmarks, but actual
replacement shall be done by a licensed surveyor.
7.9.4 Whenever, in the opinion of the Town, the Contractor has not taken sufficient precaution
for the safety of the public or the protection of the work to be constructed under the Contract or of
adjacent structures or property, and whenever, in the opinion of the Town, an emergency has arisen
and immediate action is considered necessary, then the Town, with or without notice to the
Contractor, may provide suitable protection by causing work to be done and material to be
furnished and placed. The cost of such work and material shall be borne by the Contractor and, if
the same is not paid on presentation of the bills therefore, such costs may be deducted from any
amounts due or to become due the Contractor. The performance of such emergency work shall
not relieve the Contractor of responsibility for any damage that may occur.
7.10 Protection of Historical Sites
7.10.1 When the Contractor's excavating operations encounter remains of prehistoric people's
dwelling sites or artifacts of historical or archeological significance, the Contractor shall
temporarily discontinue the operations, and immediately advise the Project Manager. The Project
Manager will contact archeological authorities to determine the disposition of the items in
question. When directed, the Contractor shall excavate the site in such a manner as to preserve
the artifacts encountered and remove them for delivery to the custody of the proper author ities.
Such excavation is considered, and paid for, as extra Work.
Page 147
Construction Contract General Conditions -- Page 19 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7.11 Responsibility to Repair
7.11.1 Should any existing property be damaged, the Contractor shall immediately notify the
Owner of such property. Unless authorized in writing by the owner of the property or directed by
the Project Manager, the Contractor shall not attempt to make repairs. W ritten authorization from
the owner to make repairs must be so worded as to save the Town harmless from any responsibility
whatsoever relative to the sufficiency of the repairs, and to make the Town a beneficiary of that
provision. The Contractor shall give the Project Manager a copy of the written authorization to
make repairs.
7.11.2 When any direct or indirect damage or injury is done to any public or private property or
utility by or on account of any act, omission, neglect or misconduct in the execut ion of the Work,
the Contractor shall restore the damaged property at its own expense to a condition equal to or
better than that existing before such damage or injury.
7.11.3 The Contractor shall replace any materials and equipment lost, stolen, damaged or
otherwise rendered useless during the performance of Work on the Project.
7.12 Traffic Control
7.12.1 The Contractor shall arrange Work to disrupt traffic as little as possible. All traffic Control
Devices used shall conform to the latest edition of the Manual of Uniform Traffic Control Devices,
(MUTCD). Except as otherwise permitted, two -way traffic shall be maintained at all times in
public roadways. At least 72 hours before starting any Work in Town right-of-way, the Contractor
shall submit a detailed traffic control plan for review from the Public Works Department. The
approval shall establish the requirements for closures related to the number of lanes and time of
day lanes or streets may be closed. The Traffic Control Plan (TC Plan) shall inc lude the name of
the contractor, the name and phone number of the person responsible for the traffic control, the
date for beginning and ending construction activity and hours of operation expected. The TC Plan
should show the widths of streets involved, traffic lanes, the size and location of the Work area
with distances from the curb, distance to the nearest intersection and the type and location of traffic
control devices. No changes to the TC Plan shall be permitted without prior approval by the Public
Works Department.
7.12.2 The Contractor shall furnish and maintain all necessary signs, barricades, lights, and
flaggers necessary to control traffic and provide for safety of the public, all in compliance with the
MUTCD with subsequent revisions and additions, and to the satisfaction of the Public Works
Department.
7.12.3 Whenever a police officer is necessary for traffic control, the Contractor shall hire and pay
a uniformed off-duty police officer with authority in the Town to direct traffic. The police
department will determine the rate of pay for the officers.
7.12.4 The Contractor shall make its Traffic Control plans in concurrence with the Traffic Control
requirements specifically stated in the Special Conditions.
Page 148
Construction Contract General Conditions -- Page 20 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7.13 Sanitary Regulations
7.13.1 The Contractor is responsible for providing proper health and sanitation facilities for its
employees, in compliance with any rules and regulations of the State Board of Health or any other
bodies having jurisdiction.
7.13.2 The Contractor shall always provide an abundant supply of safe drinking water for its
employees and shall give orders against the drinking of any water known to be unsafe in the
vicinity of the Project.
7.13.3 At convenient places, the Contractor shall provide fly-proof outside toilets which are to be
maintained in a sanitary condition. Toilets shall not be permitted in any reservoir area and shall
not be permitted where they may pollute a water supply.
7.14 Pollution Control
7.14.1 The Contractor shall comply with all applicable Federal and State laws, orders, and
regulations concerning the control, prevention, and abatement of water pollution , air pollution, and
noise pollution in all operations pertaining to the Contract whether on right-of-way provided by
the Town or elsewhere.
7.14.2 The Contractor shall use construction methods that prevent release, entrance or accidental
spillage of solid matter, contaminants, debris, and other objectionable pollutants and wastes
including, but not restricted to refuse, garbage, cement, concrete, sewage effluent, industrial waste,
radioactive substances, oil and other petroleum products, aggregate processing tailings, mineral
salts, and thermal pollution. Non-regulated solid wastes shall be disposed of by methods approved
under applicable laws and regulations, including, the Resource Conservation and Recovery Act
(RCRA), Subtitle D, as administered by Colorado and local Health Departments and the EPA.
Contaminated and hazardous materials are regulated by RCRA, Subtitles C and D. The Contractor
shall notify the Colorado Department of Public Health and Environment, Larimer County Public
Health, and the Estes Valley Fire Protection District if suspect materials are encountered.
7.14.3 The Contractor shall utilize methods and devices that are reasonably available to control,
prevent, and otherwise minimize atmospheric emissions or discharges of air contaminants
including dust in its construction activities and operation of equipment.
7.14.4 The Contractor shall not emit dust into the atmosphere during any operations,
including but not limited to: grading; excavating; manufacturing, handling or storing of aggregates;
trenching; or cement or pozzolans. The Contractor shall use the necessary me thods and equipment
to collect, deposit, and prevent dust from its operations from damaging crops, orchards, fields or
dwellings or causing a nuisance to persons. The Contractor is liable for any damage resulting from
dust.
7.14.5 The Contractor may not operate equipment and vehicles with excessive emission of
exhaust gases due to improper mechanical adjustments, or other inefficient operating conditions,
until repairs or adjustments are made.
Page 149
Construction Contract General Conditions -- Page 21 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7.14.6 Burning trash, rubbish, trees, brush or other combustible construction materials is
permitted only when the Contractor has any necessary burning permit from any authority having
jurisdiction. Burning shall be conducted in strict conformance with the permit.
7.14.7 De-watering for structure foundations or earthwork operations adjacent to or encroaching
on lakes, streams or water courses shall be done in a manner which prevents muddy water and
eroded materials from entering the lakes, streams or water courses, by construction of intercepting
ditches, bypass channels, barriers, settling ponds or by other approved means. Excavated materials
may not be deposited or stored in or alongside lakes or water courses where they can be washed
away by high water or storm runoff.
7.14.8 The Contractor may not allow waste water from aggregate processing, concrete batching
or other construction operations to enter lakes, streams, water courses or other surface waters
without turbidity control methods such as settling ponds, gravel-filter entrapment dikes, approved
flocculation processes that are not harmful to fish, recirculation systems for washing of aggregates
or other approved methods. Any waste waters discharged into surface waters shall conform to
applicable discharge standards of the Colorado Department of Public Health and Environment and
the Federal Government.
7.15 Stormwater Quality
7.15.1 The Contractor shall be responsible for the preservation and protection of storm water
collection systems and other natural and developed drainage ways, which may be affected by Work
done under the Contract. Any construction activity may be required to obt ain a Stormwater
Discharge Permit Associated with Construction Activity from the Colorado Department of Public
Health and Environment (CDPHE). The Colorado Department of Public Health and Environment,
Water Quality Control Division, can be reached at 303 -692-3500
http://www.cdphe.state.co.us/wq/PermitsUnit/wqcdpmt.html ). Unless otherwise indicated, the
Contractor is responsible for obtaining this permit from the Colorado Department of Public Health
and the Environment.
7.15.2 The Contractor shall satisfy all environmental quality standards imposed by law and take
reasonable steps to minimize the environmental impact of the work. In compliance with applicable
Town, state and federal law:
1. The Contractor shall not pollute the water of any pond, lake, stream, ditch, or other
watercourse.
2. The Contractor will implement erosion control practices and stormwater best management
practices.
3. The Contractor will comply with all appropriate grou ndwater discharge permits associated
with this project.
7.15.3 All permit requirements must be met throughout the warranty period and until Final
Stabilization is reached.
Page 150
Construction Contract General Conditions -- Page 22 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
7.15.4 For purposes of this Contract, the Project Manager is authorized to enforce the Estes Park
Municipal Code. Any direct costs, including assessed fines, will be charged to the Contractor and
appropriate deduction will be made from the Contractor’s monthly payments.
7.15.5 This work consists of constructing, installing, maintaining, and removing when required,
erosion control measures during the life of the Contract or length of any permit, whichever is open
longer, to prevent or minimize erosion, sedimentation, and pollution of any state waters including
wetlands as defined in the Colorado Department of Transportation Standard Specifications Section
208 or 107.25, or Urban Drainage and Flood Control District (UDFCD) Volume 3 Urban Storm
Drainage Criteria Manual, or Town design standards.
7.15.6 The Contractor shall coordinate the construction of temporary erosion control measures
with the construction of permanent erosion control measures to assure economical, effective and
continuous erosion control throughout the construction and warranty period.
7.15.7 The materials for erosion control measures shall conform to Section 208 of the Colorado
Department of Transportation Standard Specifications or Urban Drainage and Flood Control
District (UDFCD) Volume 3 Urban Storm Drainage Criteria Manual.
7.15.8 The Contractor is responsible for complying with the requirements of any Town
development permit or approval and the Stormwater Discharges Permit associated with
Construction Activity Permit from CDPHE until the permits have been formally inactivated.
Contract requirements include:
a. Develop a Stormwater Management Plan (SWMP) and submit to the Town for review and
approval.
b. After Town approval of the SWMP, submit a permit application to CDPHE at least 10 days
prior to the start of construction activities.
c. Submit proof of issuance of a Town development permit or approval and proof of issuance
of a Stormwater Discharge Permit Associated with Construction Activity to the Project
Manager.
During Construction:
a. Keep a current copy of the SWMP on site at all times.
b. Document any plan changes on the approved SWMP.
c. Install Best Management Practices (BMPs) according to specifications outlined in the
SWMP.
d. Perform visual inspection daily.
e. Perform written inspections of stormwater and erosion controls every 14 days and
following each significant storm event.
f. Maintain inspection records and maintenance records on-site with the SWMP at all times.
g. Provide SWMP and inspection records to Town Inspector upon request.
h. Maintain and modify BMPs to reflect current conditions of the job site until Final
Stabilization is achieved.
i. In accordance with project schedule, implement phasing of grading and temporary
vegetation cover to properly manage site runoff during periods of construction inactivity.
Page 151
Construction Contract General Conditions -- Page 23 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
Post-Construction
j. Project Manager or Designee will determine when final stabilization is reached. Final
Stabilization, as defined by the State of Colorado, is reached when all soil disturbing
activities at the site have been completed and a uniform vegetative cover has been
established with a density of at least 70 percent or pre-disturbance levels or equivalent,
permanent, physical erosion reduction methods have been employed.
k. Remove all temporary BMPs.
l. Inactivate Town development permit and the Stormwater Discharge Permit Associated
with Construction Activity through Inactivation Notice or Notice of Transfer or
Reassignment as determined by the Project Manager.
7.15.9 For more specific information about SWMP requirements, refer to state standards and
specifications.
7.15.10 Construction sites that discharge un-permitted stormwater are in violation of the Clean
Water Act, and may be subject to fines of up to $25,000 a day per violation and subject to additional
civil penalties.
7.15.11 When included in the Special Conditions, the Contractor shall assign to the project an
employee, or other person approved by the Project Manager to serve in the capacity of the Erosion
Control Supervisor (ECS). The ECS shall be a person other than the Contractor’s superintendent,
unless otherwise approved by the Project Manager. The ECS shall be experienced in all aspects
of construction and have satisfactorily completed an ECS training program authorized by the
Town. Certified Erosion Control Training is required for contractors responsible for installing and
maintaining the BMPs. Call (303) 441-1439 to inquire about the next training opportunity. Proof
that this requirement has been met shall be submitted to the Project Manager prior to start of any
earth disturbance work.
7.15.12 The ECS’s responsibilities shall be as follows:
a. Ensure compliance with all water quality permits in effect during the construction work.
b. Directly supervise the installation, construction, and maintenance of all erosion control
measures specified in the Contract and coordinate the construction of erosion control
measures with all other construction operations.
c. Direct the implementation of suitable temporary erosion and sediment control features as
necessary to correct unforeseen conditions or emergency situations. Direct the dismantling
of those features when their purpose has been fulfilled unless the Project Manager directs
that the features be left in place.
d. Inspect all erosion control features implemented for the project. The written inspections
shall take place at least once every 14 days and after each storm event that causes surface
runoff and be available for review upon request. The appropriate form for this report will
be supplied by the Project Manager. The inspections shall be made during the progress of
the work, during work suspensions, and until final stabilization acceptance of the work.
During project suspensions, inspections shall take place at least once every 14 days, or as
directed.
e. Attend all project scheduling meetings as required by Project Manager.
Page 152
Construction Contract General Conditions -- Page 24 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
f. Upon the Project Manager or Inspector’s request, implement necessary actions to reduce
anticipated or presently existing water quality or erosion problems resulting from
construction activities. The criteria by which the Project Manager or Inspector initiates
this action may be based on water quality data derived from monitoring operations or by
any anticipated conditions (e.g., predicted storms) which the Project Manager or Inspector
believes could lead to unsuitable water quality situations.
7.15.13 All erosion control shall be performed in accordance with Sections 208 of the Colorado
Department of Transportation’s Standard Specifications or Construction Best Management
Practices of UDFCD Volume 3 Urban Storm Drainage Criteria Manual.
7.15.14 Unless listed in the Bid Document, all erosion control features, including the Erosion
Control Supervisor will not be measured, but will be paid for on a lump sum basis. The lump sum
price bid will be full compensation for all work required to complete the item.
7.15.15 Work to furnish, install, maintain, remove and dispose of erosion and sediment control
features specified in the Bid document will be paid for at the contract unit price.
7.16 Cleaning Up and Restoration
7.16.1 The Contractor shall clean up all refuse or scrap materials so the site presents a neat,
orderly, and workmanlike appearance at all times.
7.16.2 Upon completion of the Project, and before Final Inspection, the Contractor shall remove
from the construction site and any occupied adjoining property all plants, buildings, refuse, unused
materials, forming lumber, sanitary facilities, and any other materials and equipment that belong
to the Contractor or its Subcontractors.
7.16.3 The Town may clean up and restore the construction site satisfactorily when the Contractor
fails to do so. Any costs the Town incurs will be deducted from the Final P ayment due the
Contractor.
Article 8--OTHER WORK
8.1 The Town reserves the right to award other Contracts in connection with the Project. The
Contractor shall cooperate with and afford other contractors reasonable opportunity for the
introduction and storage of their materials and the execution of their work, and shall coordinate its
Work with theirs.
Article 9--TOWN'S RESPONSIBILITIES
9.1 The Town will furnish the data required by the Contract and will make payments to the
Contractor as provided by these General Conditions.
Article 10--PROJECT MANAGER'S RESPONSIBILITIES
Page 153
Construction Contract General Conditions -- Page 25 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
10.1 The Project Manager (Project Manager is a defined term meaning the Town’s authorized
representative) shall maintain Owner's authority over the Contractor relating to field direction and
project administration, but does not assume liability for the Contractor's work, nor control
scheduling whenever such performance is located in or upon the Town's property. The Project
Manager will furnish or coordinate all explana tions from consultants, field directions, horizontal
and vertical control and inspections necessary to assure compliance with the Project documents,
except as otherwise stated in the Project documents.
10.2 Lines and Grades
10.2.1 The Contractor shall survey and stake as specified in the Special Conditions.
10.2.2 If the Special Conditions indicate the Project Manager is responsible for appointment and
payment of a surveyor for construction staking. The Contractor shall give assistance, as required
by the Surveyor, to aid in the staking, including clearing, improving access, exploratory
excavations, and suspending operations to permit the surveyor to perform its work.
10.2.3 If the Project Manager appoints a Surveyor, the Contractor sh all give notice to the Surveyor
at least five working days before initial lines and grades are needed. Thereafter, the Contractor
shall give the Surveyor notice at least three working days before additional line and grade stakes
are needed. The Project Manager is not responsible for providing lines and grades until the
Contractor meets the notice requirements of this Article.
10.2.4 If the Project Manager appoints a surveyor, the Contractor shall preserve all stakes,
benchmarks, and any other survey points. If the Contractor damages them, the Contractor shall
pay for their replacement. Contractor shall preserve, reset or reestablish all bench marks,
monuments and other established control points as the Project warrants.
10.3 Inspection
10.3.1 The Project Manager shall appoint Inspectors to inspect the Project. Inspection may extend
to all or any part of the Project. The Inspectors are not authorized to alter the provisions of the
Drawings or Specifications or to delay the fulfillment of the Contract by failure to inspect materials
and Work with reasonable promptness.
10.3.2 An Inspector has authority to reject defective materials and to suspend any Work that is
being done improperly subject to the final decision of the Project Manager.
10.3.3 The Contractor shall give the Project Manager due and timely notice of readiness when the
Project is to be inspected, tested or approved by someone other than the Inspector. The Contractor
shall give the Project Manager required certificates of inspection, testing or approval. Inspection,
tests or approvals by the Project Manager or others does not relieve the Contractor from its
obligations to perform the Work according to the requirements of the Contract.
10.3.4 If the Project Manager considers it necessary or advisable that previously completed or
covered Work be inspected or tested, the Contractor shall uncover, expose or otherwise make the
Page 154
Construction Contract General Conditions -- Page 26 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
Work available to the Project Manager for inspection and testing. The Contractor shall furnish all
tools, labor, material, and equipment necessary to make the Work available. If the Project Manager
finds the Work defective, the Contractor shall pay for the cost of satisfactory reconstruction and
making the Work available. However, if the Work is not found defective, the Contractor will be
allowed an increase in the Contract Price and/or an extension of the Contract Time for costs and
time directly attributable to making the Work available and for reconstruction.
10.3.5 If the Contractor's operations require inspecting, testing or surveying to be done outside
normal working hours or on Town holidays, it shall be at the Contractor's expense.
10.4 Stop Work Order
10.4.1 The Project Manager has the authority to suspend Work on the Project either in whole or
in part, for as long as the Project Manager deems necessary due to:
a. Unsuitable weather;
b. Faulty workmanship;
c. Improper superintendence;
d. Contractor's failure to carry out orders or to perform any provision of the Contract;
e. Conditions which may be considered unfavorable for the prosecution of Work on the
Project; or
f. Work being carried on in an unsafe manner.
10.4.2 If it is necessary to stop work for an indefinite period, the Contractor shall, if directed by
the Project Manager, store all materials in such a manner that they will not become an obstruction
or become damaged in any way. The Contractor shall take every precaution to prevent d amage to
or deterioration of the Work, providing suitable drainage and erecting temporary structures where
necessary.
10.4.3 The Project Manager will put the Stop Work order in writing and the Contractor may not
proceed with Work on the suspended portion of the Project until notified in writing by the Project
Manager.
10.5 Disputes
10.5.1 If the Contractor considers any Work directed by the Town to be outside the Contract
requirements, or if it considers any ruling of the Project Manager to be unfair, it shall immediately
ask for a written instruction or decision and shall perform the Work in conformance with the
Project Manager's ruling. If the Contractor considers such instructions unsatisfactory, it shall file
a written protest with the Project Manager within ten days after their receipt.
10.5.2 All claims, disputes and other matters in question arising out of or relating to the Contract
shall be submitted to the Project Manager before the Contractor can begin litigation.
10.5.3 The parties agree that any litigation by Contractor against the Town concerning this
Contract shall be filed not more than 2 years after the date of the Notice of Construction
Page 155
Construction Contract General Conditions -- Page 27 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
Acceptance. The parties agree that any litigation filed by Town against Contractor concerning this
Contract shall be filed not more than 2 years after the date of the Notice of Final Acceptance.
Article 11—CHANGES
11.1 General
11.1.1 The Town may make alterations to the Project without the consent of the Surety at any
time during the Work. The Contractor shall perform the Work as changed, as if originally specified.
The alterations do not invalidate the Contract in any way.
11.1.2 The Project Manager may, at any time, without notice to the Surety, by written notice to
the Contractor, make any change in the Work to be performed within the general scope of the
Contract, including but not limited to changes:
a. In the Specifications (including Drawings and designs);
b. In the method or manner of the performance of the Work;
c. In facilities, equipment, materials, services or site furnished by the Town; or
d. Directing acceleration in the performance of the Work.
11.1.3 Any written order (which terms as used in this Article shall include direction, instruction,
interpretation or determination) from the Project Manager, which may warrant a time extension or
increased or decreased costs) will be treated as a Change Order under this Article provided that
the Contractor gives the Project Manager written notice within seven (7) calendar days of that
condition, stating the date, circumstances, and source of the order and that the Contractor regards
the order as a Change Order. However, the Town will not authorize a change in the Contract Price
for work done before approving a Change Order authorizing the additional work. If the Town and
the Contractor do not agree to the terms of a Change Order, including the amount of additional
compensation, the Contractor shall proceed with the work under the terms of the Contract and shall
maintain accurate records of the costs as described in the General Conditions, Article 11.
11.1.4 The Contractor may not treat any order, statement or conduct of the Project Manager as a
change under this Article nor become entitled to an equitable adjustment in the Contract Price or
Performance Time, except as provided in this Article.
11.1.5 If any change under this clause causes an increase or decrease in the Contractor's cost or
the time required for the performance of any part of the Work under the Contract, whether or not
changed by any order, an equitable adjustment will be made and the Contract modified in writing
accordingly. If no agreement is reached regarding the equitable value of additional work, it shall
be determined as cost plus fifteen percent (15%) for overhead and profit. Th e amount of credit to
be allowed by the Contractor to the Town for any such change that results in a net decrease in cost
will be the amount of the actual net decrease as determined by the Town. When both additions
and credits are involved in any one change, the combined overhead and profit shall be figured on
the basis of the net increase, if any.
Page 156
Construction Contract General Conditions -- Page 28 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
In no case will the price adjustment change the original Contract Price to an amount not
appropriated by the Town Board and approved by the appropriate Town re presentative per its
purchasing policies.
11.1.6 Claims for changes in the Contract Price or Contract Time of Performance will not be
considered after the Final Payment has been made.
11.2 Compliance with §24-91-103.6
11.2.1 Notwithstanding any other language in this contract, the issuance of any Change Order or
other form of order or directive by the Town requiring additional compensable work to be
performed which will cause the Contract Price to exceed the amount appropriate d for the Work is
prohibited unless the Contractor is given written assurance by the Town that lawful appropriations
to cover the costs of the additional work have been made or unless the Contract contains a remedy
granting provision.
11.3 Field Orders
11.3.1 The Project Manager may make changes in the details of the Project at any time, by issuing
a Field Order. The Contractor shall proceed with the performance of any changes in the Project
ordered by the Project Manager. If the Contractor believes that such Field Order entitles it to a
change in Contract Price or Time, or both, it shall give the Project Manager written notice within
ten (10) days after the receipt of the Field Order. Thereafter, the Contractor shall document the
basis for the change in Contract Price or Time within thirty days.
11.4 Change Orders
11.4.1 Changes in the Contract Price are authorized only by Change Orders. Changes in contract
time may be made by a Change Order or by other appropriate written authorization. Any request s
for extension of time due to conditions outside of the Contractor's control shall be made in writing
within seven (7) calendar days of that condition.
11.4.2 Any difference in cost from Change Orders shall be added to or deducted from the amount
of the Contract, as the case may be. Adjustments in the amounts to be paid to the Contractor on
account of changed Work will be determined by one of the following methods in the order listed:
a. Unit Prices submitted in the Bid Schedule;
b. Negotiated Unit Prices; and
c. Negotiated lump sum.
11.5 Extras and Force Account Work
11.5.1 The Contractor shall perform any Work and furnish materials and equipment necessary or
desirable for proper completion of the Contract if the Project Manager believes it necessary to
order Work or materials or equipment which, in the Project Manager's opin ion, are not susceptible
to classification under the Unit Price items named in the Bid Schedule, and are not included in any
Page 157
Construction Contract General Conditions -- Page 29 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
lump sum bid item. The Project Manager will order such labor, material and equipment in writing
before the extra Work is started. The labor, material and equipment will be classed as extra Work.
The Town will not pay for extra Work unless the Town orders in extra work in writing. All claims
for extra Work shall be submitted to the Project Manager, supplemented by any data the Proj ect
Manager requires.
11.5.2 Extra Work and Work involving a combination of increases and decreases in the Work will
ordinarily be paid for at a lump sum or Unit Price agreed upon in writing by the Project Manager
and Contractor before the extra Work Order is issued. In the negotiation of lump sum or Unit
Prices, the agreed estimated cost of the Work plus an allowance for overhead and profit, not to
exceed the allowances stated in Section 11.5.3, shall be used.
11.5.3 The allowance for overhead and profit will include full compensation for superintendence,
bonds and insurance premiums, taxes (other than sales or use taxes included in the cost of
materials), office expense, and all other items of expense or cost not included in the cost of labor,
materials, or equipment provided under Sections 11.5.4, 11.5.5 and 11.5.6. The allowance for
overhead and profit will be according to the following schedule:
ACTUAL NECESSARY COST ALLOWANCE:
Labor 20 percent
Materials 15 percent
Equipment 10 percent
The Actual Necessary Cost for labor, materials, or equipment will be computed according to
Sections 11.5.4, 11.5.5 and 11.5.6.
Superintendence, bond and insurance premiums, taxes (other than sales or use taxes inclusive in
the cost of materials), and other general expense will not be included in the computation of actual
necessary cost. When all or any part of the extra Work is performed by a Subcontractor or specialty
firm, the prime Contractor may add five percent of the Subcontractor's total cost for the extra
Work. The Contractor shall give the Project Manager daily report sheets covering the direct cost
of labor and materials and charges for equipment. The daily report sheets shall provide names or
identifications and classifications of workers and hours worked, as well as size, type and
identification number of equipment and hours operated. Material charges shall be substantiated
by valid copies of vendors' invoices. The Project Manager will make any necessary adjustments
and compile the costs of cost-plus Work. When these reports are agreed upon and signed by both
parties, they become the basis of payment for the Work performed.
11.5.4 Labor: The cost of labor used in performing the Work by the Contractor, a Subcontractor,
or other forces will be the sum of the actual wages paid plus any employer payments to, or on
behalf of, workers for fringe benefits including health and welfare, pension, vacation, and similar
purposes; all payments imposed by State and Federal laws including, but not limited to ,
compensation insurance, and social security payments; and the amount paid for subsistence and
travel required in accordance with the regular practice of the employer.
Page 158
Construction Contract General Conditions -- Page 30 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
At the beginning of the contract or as later requested by the Project Manager, the Con tractor shall
furnish the Project Manager proof of labor compensation rates being paid or already paid.
11.5.5 Materials: The cost of materials used in performing the Work, including transportation
charges for delivery (exclusive of machinery rentals), w ill be the cost to the purchaser, whether
Contractor, Subcontractor or other forces, from the Supplier thereof, inclusive of sales or use taxes,
except if, in the opinion of the Project Manager, the cost of materials is excessive, or the Contractor
does not furnish satisfactory evidence of the cost of such material. If the Project Manager finds
the cost excessive or the Contractor has not furnished evidence of the cost, then the cost will be
deemed to be the lowest current wholesale price for the quantity concerned delivered to the job-
site less cash or trade discounts.
The Town reserves the right to furnish materials for the Work and the Contractor may not claim
costs and profit on materials furnished by the Town.
The Town reserves the right to purchase from the Contractor any materials previously purchased
for a project and not used. Payment for the materials will be based on the actual material cost as
shown on the Supplier's invoice, any transportation charges incurred, plus a fifteen percent
handling fee.
11.5.6 Equipment: The Contractor will be paid according to the rental rates agreed upon in writing
before extra or force account Work is begun, for any machinery or special equipment (other than
small tools) authorized by the Project Manag er. The Contractor may furnish cost data to assist the
Project Manager in the establishment of the rental rate.
The rental rates paid, as provided above, shall include the cost of fuel, oil, lubrication supplies,
small tools, necessary attachments, repairs and maintenance of all kinds, depreciation, storage,
insurance, and all incidentals. Operator wages will be paid separately, as provided in Section
11.5.4.
Individual pieces of equipment or tools having a replacement value of $100.00 or less, whether or
not consumed by use, are considered small tools and no payment will be made for them.
Rental time will not be allowed while equipment is inoperative due to breakdowns or storage on -
site.
11.5.7 Equipment on the Work: The rental time to be paid for equipment on the Work is the time
the equipment is in productive operation on the extra Work being performed.
11.5.8 Eliminating Items: The Project Manager shall notify the Contractor in writing to eliminate
any items contained in the proposal unnecessar y for the proper completion of the Work. Such
action will not invalidate the contract. The Contractor, by Change Order, will be reimbursed for
actual work done and all cost incurred, including mobilization of materials and equipment before
the elimination of such items.
Page 159
Construction Contract General Conditions -- Page 31 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
Article 12--CONTRACT TIME
12.1 General
12.1.1 Time is of the essence in the performance of all Work contemplated in the Contract.
Therefore, the Work shall be commenced no later than ten days from and including the date of
Notice to Proceed and shall be fully completed in a satisfactory and acceptable manner within the
time stated in the Contract.
12.1.2 The capacity of the Contractor's construction plant and force shall be sufficient as to insure
completion of the Project within the allotted time. The Contractor shall use multiple crews if
necessary to complete the Project within the allotted time.
12.2 Delays
12.2.1 Delay claims fall into three categories: non-excusable, excusable, or compensable. Any
payment for delays or the granting of time extensions require a properly executed Change Order
per Article 11.
12.2.1.1 Non-excusable delay is one caused by factors within the Contractor's reasonable
control. The delay is the Contractor's fault; no additional time or additional co mpensation is
allowed. Typical types of non-excusable delays are:
a. Late submittal of Shop Drawings;
b. Late procurement of materials or equipment;
c. Insufficient personnel;
d. Unqualified personnel;
e. Inadequate coordination of Subcontractors or other contractors;
f. Subcontractor delays;
g. Late response to Town and Project Manager inquiries; or
h. Construction not conforming to contract requirements making repeated re-working
necessary.
12.2.1.2 Excusable delay is caused by factors beyond the Contractor's reasonable control,
but is not the result of the Town's actions or failure to act. An excusable delay entitles the
Contractor to an extension of time but no additional compensation for the cost of the delay.
12.2.1.3 Compensable delay is one where the Town has failed to meet an obligation stated
or implied in the construction contract. If the Project Manager considers a delay as compensable,
the Town will grant a time extension and reimburse the Contractor fo r the increased cost caused
by the delay. No damages shall be payable for any delay not due to an act or neglect of the Town
or an employee of the Town. Typical types of Town-caused delays are:
a. Late approval of Shop Drawings and samples;
b. Delays in answers to field inquiries by the Contractor;
c. Interference with the Contractor during construction;
Page 160
Construction Contract General Conditions -- Page 32 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
d. Town-caused schedule changes;
e. Design changes; or
f. Interference by other contractor's or the Town's forces.
12.3 Failure to Complete Work on Time--Liquidated Damages
12.3.1 The Town may permit the Contractor to proceed if the Contractor fails to substantially
complete the Work on or before the original date set forth for Substantial Completion in the
Contract, or on or before the corrected date of Substantial Comp letion. In such case, the Town
will deduct the sum specified in the Contract for each day that the Work remains uncompleted.
This sum shall not be a penalty but is liquidated damages.
12.3.2 The parties agree that, under all of the circumstances, the daily basis and the amount set
forth as liquidated damages is reasonable and equitable. The Town expends additional personnel
effort in administrating the Contract or portions of it that are not completed on time, and such
efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all,
citizens of Estes Park incur personal inconvenience and lose confidence in their government as a
result of public projects or parts of them not being completed on time, and the impact and da mages,
certainly serious in monetary as well as other terms, are impossible to measure.
12.3.3 The Contractor shall perform with due diligence, regardless of meeting the various
scheduled deadlines. If, in the opinion of the Town's Project Manager, or ot her authorized agent
of the Town, the Contractor is not prosecuting the Work under the Contract, written notice will be
given and the Contractor shall have seven days to resume the Work with due diligence. Failing a
cure, liquidated damages will be charged until there is resumption of prosecution with due
diligence.
12.3.4 Permitting the Contractor to continue and finish the Work, or any part of it, after the time
fixed for its completion, or after the date to which the time of completion may have been extended,
shall not operate as a waiver on the part of the Town of liquidated damages or any of its rights
under the Contract.
Article 13--WARRANTY AND GUARANTEE: SAMPLES AND TESTING; DEFECTIVE
WORK AND MATERIALS
13.1 Warranty and Guarantees
13.1.1 The Contractor and its Surety are jointly and severally responsible for the condition of all
completed Work, maintenance (unless the Town is required by the Special Conditions to assume
responsibility for maintenance) and satisfactory operation of Work per formed under the Contract
for a period of two years following the Notice of Construction Acceptance or for one year after
warranty work is fully satisfied. A notice of warranty work that requires repair or replacement
under the warranty will be submitted to the Contractor on a Notice of Warranty Work. The
Contractor and Surety are jointly and severally responsible for the satisfactory repair or
replacement of any Work, materials or equipment which are found defective during this period,
Page 161
Construction Contract General Conditions -- Page 33 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
provided any failure results directly or indirectly from faulty workmanship or negligence by the
Contractor, from faulty manufacturing or from faulty erection or improper handling of materials
or equipment furnished or installed by the Contractor. Neither the Contractor nor S urety is liable
for any failure resulting from the Town's neglect or improper operation of facilities or the acts of
third parties. If desired by the Town, portions of the work may be placed in service when
completed, and the Contractor shall provide proper access for this purpose. Such use and operation
shall not constitute an acceptance of the work, and the Contractor shall be liable for defects due to
faulty construction throughout the duration of the Contract.
13.2 Samples and Testing
13.2.1 All materials and equipment used in the Project will be subject to sampling and testing
according to generally accepted standards and as required in the Contract Documents. In the
absence of direct references, the sampling and testing of materials will be done according to current
Specifications of the American Society for Testing and Materials or the American Water Works
Association. The Contractor shall cooperate with the Project Manager in collecting and
forwarding required samples.
13.2.2 The Contractor shall not incorporate any materials into the Project or cover any part of the
Work until it has been inspected and approved according to the Contract Documents.
13.2.3 The Contractor shall furnish all samples without charge. The Contractor will cooperate
with the Project Manager in collecting, handling, storing, and forwarding required samples
including the furnishing of manpower and equipment when necessary.
13.2.4 The Town will pay the cost of the initial test except when the Contract Documents state
otherwise. The Town will charge the Contractor for repeated tests due to failure of the initial test.
13.3 Access to Work
13.3.1 The Project Manager and the Manager's representatives shall have access to the Project at
any time for purposes of inspection, sampling, and testing. Access shall extend to authorized
representatives of participating federal or state agencies and to other public authorities having
jurisdiction established by law. The Contractor shall provide proper facilities for access to the
Project.
13.3.2 Access to the Project shall mean wherever and whenever it is in manufacture, preparation
or progress. It shall include access to payrolls, records of personnel, invoices of materials, terms
and conditions of sale of materials and equipment to be incorporated in the Project, files, records,
books, correspondence, instructions, Drawings, receipts, subcontracts, purchase orders, vouchers,
memoranda and any other relevant data and records relating to the Contract.
13.3.3 The Town may, at reasonable times, inspect the part of the plant, place of business or
worksite of the Contractor or Subcontractor at any tier which is pertinent to the performance of the
Contract.
Page 162
Construction Contract General Conditions -- Page 34 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
13.4 Defective Work and Materials
13.4.1 Material and workmanship not conforming to the requirements of the Contract are deemed
defective. Defective Work or material shall be removed immediately from the Project site and
replaced with acceptable Work and material at the Contractor's expense.
13.4.2 If the Contractor fails to replace rejected materials or Work within ten days after receipt of
written notice, the Town may replace or correct them and charge the cost to the Contractor and
may terminate the right of the Contractor to proceed. Failure to detect previously installed
defective materials or workmanship shall not impair the Town's right to receive a completed
project which is free of defects and meets all of the requirements of the Contract Documents.
Article 14--PAYMENTS TO CONTRACTOR AND COMPLETION
14.1 General
14.1.1 Unless expressly provided otherwise, the prices shown in the Bid Schedule include the cost
of all labor, materials, equipment, tools, forms, services, utilities, royalties, fees, and any other
thing or expense necessary to complete the Project. Items not shown on the Plans, Specifications
or Special Provisions but which are necessary to construct the Project will be considered a part of
the Project whether specified or not and no separate payment will be made for these items.
14.1.2 Unless expressly provided otherwise in the Contract, the amount to be paid for the Work
includes all labor, materials, forms, tools, scaffolding, plants, equipment, service, utilities,
royalties, fees, and everything, whether temporary or permanent, necessary to complete the
Project.
14.2 Determination of Amounts and Quantities
14.2.1 The Project Manager shall verify determinations of amounts and quantities of Work
performed. The Project Manager shall have access to the records as stated in Article 13.3. The
method of measurement of the Contract Bid Items will be as specified in the Special Conditions
or Technical Specifications.
14.3 Variations in Estimated Quantities
14.3.1 Where the quantity of a pay item in the Contract is an estimated quantity and where the
actual quantity of such pay item varies more than twenty-five percent below the estimated quantity
stated in the Contract, the Contractor may request an equitable adjustment in the Contract Price,
upon demand of the Town. The Contract Price adjustment will be based upon any decrease in
costs due solely to the variation below seventy-five percent of the estimated quantity.
Where the quantity of a pay item in the Contract is an estimated quantity and the actual quantity
of such pay item is more than twenty-five percent above the estimated quantity in the Contract,
the Town may elect to terminate the Contract or issue a Change Order to adjust the Contract Price.
Page 163
Construction Contract General Conditions -- Page 35 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
In no case will the price adjustment change the original Contract Price to an amount not
appropriated by the Town Board and approved by an appropriate representative of the Town under
its purchasing policies.
14.4 Monthly Estimates--Partial Payments
14.4.1 The Contractor shall prepare monthly partial estimates (monthly estimates) for all Work
completed up to that time. The authorized Town representative(s) shall approve the monthly
estimates before progress payments will be made. The format of the monthly estimates will be
related to the format of the Bid Proposal. The estimated cost of repairing, r eplacing, or rebuilding
any part of the work or replacing materials that do not conform to the drawings and specifications
will be deducted from the estimated value.
14.4.2 In making such progress payments, subject to the exceptions in this Article, the Town will
retain five percent of the calculated value of completed Work for contracts in excess of $150,000
and where the contractor is satisfactorily performing the contract. The withheld percentage of the
Contract Price of any contracted Work will be retained until the contract is completed satisfactorily
and finally accepted by the Town.
14.4.3 On Contract amounts of less than $150,000, ten percent may be withheld until Final
Payment.
14.4.4 If the Town finds that satisfactory progress is being made in any phase of the Contract, it
may, upon written request by the Contractor, authorize payment from the withheld percentage to
the Contractor. Before payment is made, the Town shall determine that satisfactory and substantial
reasons exist for the payment and shall require written approval from any surety furnishing bonds
for the Work.
14.4.5 Monthly estimates may include the value of acceptable materials required in the
construction which have been delivered on the site of the Work or to adjacent railway siding and
for which acceptable provisions have been made for preservation and storage, providing the
Contractor submits with its monthly estimate, paid invoices in duplicate for the material for which
payment is being requested. Material paid for by the Town becomes the property of the Town
and, in the event of the default on the part of the Contractor, the Town may use or cause to be used
such materials in construction of the Work provided for in the Contract.
14.4.6 The Town may withhold, in addition to retained percentages from Contractor payments,
such an amount or amounts as may be necessary to cover:
14.4.6.1 Claims for labor or materials furnished the Contractor or Subcontractor(s) or
reasonable evidence indicating probable filing of such claims;
14.4.6.2 Failure of the Contractor to make proper payment to Subcontractors or for material
or labor furnished by others;
Page 164
Construction Contract General Conditions -- Page 36 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
14.4.6.3 A reasonable doubt that the Contract can be completed for the balance then unpaid;
14.4.6.4 Evidence of damage to another Contractor or private or public property;
14.4.6.5 Uncorrected defective Work or guarantees that have not been met;
14.4.6.6 Failure of the Contractor to submit cost breakdowns, schedules, reports and other
information required under the Contract;
14.4.6.7 Persistent failure to carry out the Work according to the Contract; or
14.4.6.8 Reasonable evidence that the Work will not be completed within the Contract Time
and that the unpaid balance would not be adequate to cover actual or liquidated damages for the
anticipated delay.
14.4.7 The Town may disburse and has the right to act as agent for the Contractor in disbursing
funds, withheld pursuant to this paragraph, to the party or parties who are entitled to payment
therefrom, but the Town assumes no obligation to make such disbursement. The Town will render
to the Contractor a proper accounting of all funds disbursed under this paragraph.
14.5 Town's Right to Accept Portion of the Project
14.5.1 The Town reserves the right to accept and make use of any completed section of the Project
without invalidating the Contract or obligating the Town to accept the remainder of the Project.
14.6 Substantial Completion
14.6.1 When the Contractor considers the entire work ready for its intended use and has obtained
either a “Certificate of Occupancy” or a “Copy of the Final Inspection Approval Memo” from
Building Inspections for required structures, the Contractor shall notify the Project Manager in
writing that the entire Work is substantially complete (except for items specifically listed by
Contractor as incomplete) and request that the Project Manager issue a Notice of Substantial
Completion. Within a reasonable time, the Contractor, Project Manager and any other appropriate
Town representatives shall make an inspection of the Work to determine the status of completion.
If the Project Manager does not consider the Work substantially complete or the Contractor h as
not submitted either a “Certificate of Occupancy” or a “Copy of the Final Inspection Approval
Memo” from Building Inspections to the Project Manager, the Project Manager will notify the
Contractor in writing giving the reasons for denial of the Notice of Substantial Completion. If the
Project Manager considers the Work substantially complete, the Project Manager will prepare and
deliver to the contractor a Notice of Substantial Completion which shall fix the date of Substantial
Completion. The Project Manager shall attach to the certificate a tentative list ("punch list") of
items to be completed or corrected before Final Payment. The Town may, after five (5) days’
notice to the Contractor, complete the punch list items itself and charge the Contractor for all costs
incurred therefor, together with the amount necessary to compensate the Town for its additional
costs, time, and effort. The Town may deduct such amounts from any retainage, and the Contractor
shall pay the Town any deficiency. Warranties required by the Contract shall commence on the
Page 165
Construction Contract General Conditions -- Page 37 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
date set in the Notice of Construction Acceptance for the Project, or the date set in the Notice of
Construction Acceptance for a designated portion of the Project, unless otherwise provided in the
notice of Substantial Completion.
14.7 Construction Acceptance
14.7.1 When the Work specified in the Contract is completed and the final cleanup has been
performed, the Contractor shall notify the Project Manager that all Work under the Contract has
been completed and the Project Manager shall, within fourteen (14) calendar days of receipt of
such notice, make the final inspection. If the Project Manager finds that the Project has been
completed according to the requirements and conditions set forth in the Contract, the Town, upon
the recommendation of the Project Manager, shall issue a Notice of Construction Acceptance.
Notices of Construction Acceptance issued orally or without proper Town authorization are void.
Town will not make the final payment under the Contract before it issues a Construction
Acceptance.
14.8 Claims Against the Contractor: As provided by Colorado law, persons or businesses,
including Subcontractors, who have not been promptly paid by the Contractor and who have
provided materials, services and labor of any kind, or labor and material incidental to the
completion of the Project, may file claims and the Town may withhold from the Contractor an
amount sufficient to cover such claims.
14.9 Final Payment--Pursuant to Section 38-26-107, C.R.S., as Amended
14.9.1 The Town shall make a Final Settlement in accordance with Section 38 -26-107, C.R.S.,
within sixty days after the Town issues the Notice of Construction Acceptance.
14.9.2 After the Notice of Construction Acceptance is issued by the Town, a Notice of Final
Settlement shall be advertised at least twice, not less than ten (10) days before the date of Final
Settlement, in a newspaper of general circulation in the county where the Work was done. If no
claims are filed before the expiration of ten days from the date of the last publication of the Notice
of Final Settlement, the Final Payment, including retainages, may be made.
14.9.3 If any Subcontractor or Supplier files a claim before the expiration of ten days from the d ate
of the last publication of the Notice of Final Settlement, for Work done or material furnished that
has not been paid for by the Contractor, the Town shall withhold from Final Payment to the
Contractor sufficient funds to insure the payment of the claims. The funds shall not be withheld
longer than ninety days from the date of Final Settlement unless a legal action is started within that
time to enforce payment of the claims.
14.9.4 At the end of ninety days, or any time before, if the person filing the claim acknowledges
receipt of payment for the claim, or otherwise releases the claim in writing, the Town shall pay the
Contractor the monies not subject to suit or lis pendens notices.
Page 166
Construction Contract General Conditions -- Page 38 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
14.9.5 Monies that are the subject of a suit will be withheld until a judgment is rendered in the suit.
In the event the Town incurs any costs or legal fees related to the final settlement or payment
thereof, or litigation of claims, then all such costs, expenses, expert and attorney fees shall be
withheld from the final payment due the Contractor by the Town and retained by the Town for
reimbursement of same.
Article 15--CONTRACT TERMINATION
15.1 Town's Right to Terminate Contract for Convenience
15.1.1 The Town shall, at any time, have the right to terminate the Contract, for convenience,
upon giving written notice to the Contractor. The Contractor shall be entitled to the full amount
of the approved estimate for the Work satisfactorily completed under the Contract up to the time
of such termination, including the retained percentage. The Town shall reimburse the Contractor
for such expenditures as, in the judgment of the Project Manager, are not otherwise compensated
for, together with the cost of moving to and from the Project and a reasonable pro fit on the Work
deleted by reason of the annulment of the Contract, in order that an equitable settlement is made
with the Contractor.
15.2 Town's Right to Terminate Contract for Default
15.2.1 The Project Manager, with the approval of the Purchasing and Contracts Manager and
acting on behalf of the Town, may serve notice upon the Contractor and its Surety of the intention
to terminate the Contract if the performance of the Work set forth under the Contract is
unnecessarily or unreasonably delayed by the Contractor, or if any of the provisions of the Contract
are being violated by the Contractor or its Subcontractors. The Contract is terminated unless, in
the opinion of the Project Manager, the Contractor corrects the violation within five days after the
notice is served. In the event of such termination, the Project Manager, acting on behalf of the
Town, shall immediately serve notice of the termination and the Surety's right to complete the
Contract upon the Surety and the Contractor. The Surety shall have the right to take over and
perform the Work called for in the Contract. The Surety is then bound by all the provisions of the
Contract. If the Surety does not commence performance of the Work within ten days from the date
of the notice, the Town may take over the Project and, without prejudice to any other remedies,
complete the Project and the Contractor and its Surety are liable to the Town for any excess costs
incurred by the Town.
15.3 Contractor's Right to Terminate Contract
15.3.1 The Contractor may terminate the Contract if the Work is stopped for a period of three
months under any order of any court or other public authority through no act or fault of the
Contractor or of anyone employed by it.
The Contractor may suspend Work if Town fails to make payments at the times provided in the
Contract and the Contractor has given the Town written notice seven days before suspending
Work. The Contractor may terminate the Contract, at its option, if the Town continues to be in
Page 167
Construction Contract General Conditions -- Page 39 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
default thirty days after the date of the written notice. Failure by the Town to make payments at
the times provided is a bar to any claim by the Town against the Contractor for delay in completion
of the Project if the Contractor suspended Work for that reason.
If the Contractor terminates the Contract, it may recover the price of all Work done and materials
provided and all damages sustained.
Article 16--EQUAL OPPORTUNITY
16.1 General: During the performance of the Contract, the Contractor agrees as follows:
16.1.1 The Contractor shall not discriminate against any employee or applicant for employment
because of race, color, age, disability, religion, sex, sexual orientation, gender identity or
expression, national origin, or as otherwise prohibited by law.
16.1.2 The Contractor shall ensure that all Subcontractors shall not discriminate against any
employee or applicant for employment because of race, color, age, disability, religion, sex, sexual
orientation, gender identity or expression, national origin, or as otherwise prohibited by law.
Article 17--AUDIT
17.1 Records and Reports
17.1.1 The Contractor shall keep and preserve full and detailed accounts relating to the Contract
for a period of three years from the date of final payment under the Contract in which the Work is
completed.
17.1.2 The Subcontractor shall keep and preserve full and detailed accounts relating to the
Contract for a period of three years from the date of final payment under the subcontract.
17.2 Access
17.2.1 The Contractor shall permit the Town and the Town's accountants to have access as stated
in Article 13.3 and to the records kept per Article 17.1 for the purpose of making such financial
audits, or verifications as the Town deems necessary or appropriate concerning the Contractor's
performance under the Contract.
Article 18--MISCELLANEOUS
18.1 Reservation of Right to Bar Persons from the Work and Site: The Town reserves the
right to bar any person, including employees of the Contractor and Subcontractors, from the
Town's Work site. This shall not be treated as a request for the employee's termination but a
Page 168
Construction Contract General Conditions -- Page 40 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
request that the employee not be assigned to work on the Town Work site. No increase in contract
time or price is authorized.
18.2 Provisions Construed as to Fair Meaning: The provisions of the Contract shall be
construed as to their fair meaning, and not for or against any party based upon any a ttributes to
such party of the source of the language in question.
18.3 Headings for Convenience: All headings, captions and titles are for convenience and
reference only and of no meaning in the interpretation or effect of the Contract.
18.4 No Implied Representations: No representations, agreements, covenants, warranties, or
certifications, express or implied, exist as between the parties, except as specifically set forth in
the Contract.
18.5 Financial Obligations of Town: All financial obligations of the Town under the Contract
are contingent upon appropriation, budgeting, and availability of specific funds to discharge such
obligations. Nothing in the Contract shall be deemed a pledge of the Town's credit, or a payment
guarantee by the Town to the Contractor.
18.6 Assignment/transference: The Contractor may not assign or transfer any interest in the
Contract, including any money due or to become due, without the prior written consent of the
Town.
18.7 Amendments: The parties shall only amend the Contract in writing with the proper
official signatures and, if required elsewhere in this Contract, on the proper forms.
18.8 Waiver: No waiver of a breach or default under the Contract is a waiver of any other or
subsequent breach or default.
18.9 Governing Law: The Contract is governed and to be construed according to the laws of
the State of Colorado. Venue and jurisdiction for any court action filed regarding this agreement
shall be in either Larimer County or the United States District Court for Colorado.
18.10 Binding Contract: The Contract is binding upon the parties hereto and their respective
heirs, executors, administrators, successors and assigns.
18.11 Federal-Aid Projects: If the Contract involves any federal government reimbursements,
the Contractor and its subcontractors, must comply with federal regulations. If the Contractor fails
to provide documentation and certifications as set forth on “Required Contract Provisions: Federal-
Aid Construction Projects” (FHWA Form 1273), as included in the Contract Document, the
Contractor shall be specifically liable for any damages, including loss of reimbursement,
attributable to the Contractor’s failure to comply with the applicable regulations.
18.12 Immunity: No term or condition of this contract shall be construed or interpreted as a
waiver, express or implied, of any of the notices, requirements, immunities, rights, benefits,
Page 169
Construction Contract General Conditions -- Page 41 of 41
Downtown Wayfinding Signage Program – Phase 1 Installation Project
protections, limitations of liability, and other provisions of the Colorado Governmental Immunity
Act, C.R.S. § 24-10-101 et seq., and under any other applicable law.
Page 170
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Special Conditions - Page 1
SPECIAL CONDITIONS
1.0 CONTRACTOR’S PROPOSED PROJECT SCHEDULE:
Reference the Schedule of Activities in the Invitation to Bid. All dates are subject to change.
2.0 CONTRACT TIME
Bidders should prepare their bids assuming a substantial completion date and final completion
date as stated in the Schedule of Activities in the Invitation to Bid.
The Contractor on this project shall commence work under this contract starting on the date
stated in the Notice to Proceed. Work shall be substantially complete by the dates stated in the
executed Contract. This date may be adjusted only by a request in writing and approved Change
Order.
3.0 WORK PROHIBITED
Work prohibited unless otherwise approved:
• Rotary Duck Race Festival (Saturday, May 6, 2023) [If requested, work on this date may
be allowed in areas away from the proximity of Fall River through downtown; Contractor
shall schedule work accordingly for signs adjacent to, and in the vicinity of, Fall River]
• Memorial Day weekend (Friday, May 26 – Monday, May 29, 2023)
• Juneteenth Day weekend (Friday, June 16 – Monday, June 19, 2023)
• Farmer’s Market (held in the Visitors Center parking lot, weekly on Thursdays, June 1 –
September 28, 2023) [If requested, work on these dates may be allowed in areas away from
the proximity of the Visitor Center and Parking Structure; Contractor shall schedule work
accordingly for signs adjacent to, and in the vicinity of, the Visitors Center and Parking
Structure]
• Independence Day weekend (Friday, June 30 – Tuesday, July 4, 2023)
• Labor Day weekend (Friday, September 1 – Monday, September 4, 2023)
• Veteran’s Day Weekend (Friday, November 10 – Sunday, November 12, 2023)
• Thanksgiving weekend (Wednesday, November 22 – Sunday, November 26, 2023)
• Christmas Eve and Christmas Day weekend (Friday, December 22 – Tuesday, December
26, 2023)
• New Year’s weekend (Friday, December 29, 2023 – Tuesday, January 2, 2024)
• Martin Luther King, Jr. Day weekend (Friday, January 12 – Monday, January 15, 2024)
4.0 INSURANCE DOCUMENTATION
The insurance documentation required by the General Conditions must be provided to the Town
within 10 calendar days after receipt of the Notice of Award.
5.0 DRAWINGS AND SPECIFICATIONS
All work performed on this project shall be guided by, and conform to, the Bidding Documents
outlined in the Instructions for Bidders. Other applicable documents cross-referenced by the
Bidding Documents include: CDOT Standard Specifications for Road and Bridge Construction
2019, CDOT M&S Standards 2019, CDOT Standard Special Provisions 2020, and the FHWA
Page 171
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Special Conditions - Page 2
Manual on Uniform Traffic Control Devices (MUTCD), particularly Section 2D.50-Community
Wayfinding Signs and other related sections.
6.0 WORK ZONE REQUIREMENTS
Construction work is permitted from 7:00 AM until 7:00 PM, Monday through Friday. Any work
on weekends or Town holidays will require negotiation and approval from the Town’s Project
Manager.
Full road closures will not be permitted, as access to businesses and residences will need to be
maintained throughout the project.
7.0 CDOT CONSTRUCTION ON US 36
There is currently a CDOT construction zone on US36, around Mile Post 8. There may be
periods of short-term closures within that work zone involving brief full closures and extended
periods of alternating one-way traffic that may create travel delays. Alternate routes include
US34 and CO7. Work within this construction zone may be completed prior to the completion of
the wayfinding signage project.
8.0 ACCCESS
Emergency access shall be provided at all times throughout the project limits.
Access to all businesses and residences shall be provided at all times. Access coordination shall
be made with the property and business owners to allow deliveries throughout the project for
those businesses within the project limits and those outside the project limits impacted by the
construction.
9.0 CONSTRUCTION TRAFFIC CONTROL
The Contractor shall provide all traffic control plans for approval by the Project Manager at the
Pre-Construction meeting and for any subsequent changes in traffic control.
All construction signing shall be in conformance with MUTCD standards and will address all
modes of travel (e.g., pedestrian, bicycle, vehicular).
Flaggers shall possess a current CDOT Flagger's Card and carry it with them on the job at all
times. Flaggers without proper training, including a current flagger's card, will be relieved of
flagging duties and replaced with a properly trained flagger at no cost to the project.
10.0 MATERIAL TESTING
If needed, Materials Testing shall be provided by the Town; Contractor shall coordinate on-site
testing.
11.0 STORMWATER QUALITY
The Contractor shall determine if a CDPHE Stormwater Discharge Permit Associated with
Construction Activity is required for this project and notify the Project Manager is writing as to
that finding.
Page 172
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Special Conditions - Page 3
Regardless of the requirement for that Permit, the Contractor shall co mply with Section 7.15 of
the General Conditions.
12.0 GOOGLE EARTH PROJECT FILE
The Project Booklet provides a URL link and QR Code link to a cloud-based project file on
Google Earth. This electronic cloud file supplements the other drawings and specifications also
supplied as Bidding Documents. It contains important and relevant information on every
proposed sign and on expectations of Contractor performance. Contractors, during bidding and
construction, should review the Google Earth file on each sign to verify that all information is
appropriately addressed in their bid.
13.0 LIQUIDATED DAMAGES
The value of Liquidated Damages is determined via the narrative and table in the CDOT
Standard Specifications for Road and Bridge Construction 2019, Section 108.09. Based on the
expected Contract Amount, the Liquidated Damages is anticipated to be $800 per calendar day.
Page 173
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 1
TOWN OF ESTES PARK
PROJECT SPECIAL PROVISIONS
Downtown Wayfinding Signage Program – Phase 1 Installation Project
The 2022 Colorado Department of Transportation Standard Specifications for Road and Bridge
Construction controls construction of this project. The following special provisions supplement
or modify the Standard Specifications and take precedence over the Standard Specifications and
plans.
PROJECT SPECIAL PROVISIONS
Page
Index Pages SP-1
Revision of Section 101 – Definitions and Terms SP-2
Revision of Section 102 – Project Plans and Other Data SP-3
Revision of Section 107 – Permits, Explosives, Staging, Vegetation,
Habitat, Air & Water Quality SP-4
Revision of Section 108 – Prosecution and Progress SP-8
Revision of Section 208 – Erosion and Sediment Control SP-11
Revision of Section 212 – Protection, Revegetation, and Restoration SP-12
Revision of Section 614 – Wayfinding Signs SP-13
Revision of Section 630 – Construction Zone Traffic Control SP-17
Page 174
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 2
REVISION OF SECTION 101
DEFINITIONS AND TERMS
Section 101 of the Standard Specifications is hereby revised for this project as follows:
101.28 Department. Town of Estes Park Public Works Department.
101.29 Engineer. The Town Engineering Manager acting directly or through an authorized
representative, who is responsible for engineering and administrative supervision of the project.
The Engineering Manager shall also be defined as the Town Engineer.
101.48 Preconstruction Conference. A meeting of Town project personnel, Contractor project
personnel and other stakeholders held prior to the beginning of construction at which topics
pertinent to the successful prosecution of the work are discussed.
101.51 Project Engineer. The Town of Estes Park’s Project Manager directly responsible for the
overall administration of assigned construction projects. The Project Engineer shall also be defined
as the Project Manager.
101.76 State. The State of Colorado or the Town of Estes Park acting through its duly authorized
representative.
No separate measurement for payment will be made for the Work under this section. Its cost
shall be considered incidental to the Project.
Page 175
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 3
REVISION OF SECTION 102
PROJECT PLANS AND OTHER DATA
Section 102 of the Standard Specifications is hereby revised for this project as follows:
Subsection 102.05 shall include the following:
Bidding Documents may be downloaded as directed in the Invitation to Bid. The Town
will maintain a Plan holder's List.
After the bids have been opened and awarded, the successful bidder may obtain from the Town
in digital format, if available for the project, one set of cross sections, one set of major structure
plan sheets, and one set of computer output data. Hardcopy sets of plans and other available data
may be available for purchase on a cash sale basis from the Town of Estes Park at current
reproduction prices. Subcontractors and suppliers may obtain electronic or hardcopy plans and
other data from the successful bidder.
No separate measurement for payment will be made for the Work under this section. Its cost
shall be considered incidental to the Project.
Page 176
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 4
REVISION OF SECTION 107
PERMITS, EXPLOSIVES, STAGING, VEGETATION,
HABITAT, AIR & WATER QUALITY
Section 107 of the Standard Specifications is hereby revised for this project as follows:
All Subsections of Section 107:
There will be no separate measurement and payment for this work and the costs will be
considered as incidental to other items of work.
Subsection 107.02 shall include the following:
Permits that the Contractor may be required to obtain or hold for this project include, but at not
limited to:
(a) A CDPHE Construction Dewatering Permit, (CDW) may be required for this project. It
is the responsibility of the Contractor to determine if the permit is needed and to apply for,
acquire, pay for, and implement this permit.
(b) Town of Estes Park Right-of-Way Permit(s): A Town ROW permit is required when
work obstructs any portion of a Town or CDOT roadway or is within the Town or CDOT
Right-of-Way.
(c) CDOT Special Use Permit: The Town will initiate the CDOT permit prior to issuing
the NTP. Contractor will be required to coordinate with Town and CDOT to finalize the
permit, including but not limited to the preparation of one or more Traffic Control Plans for
the work.
(d) Construction Site Management Plan: If a CDPHE Stormwater Construction Permit is
required, the Contractor shall prepare and submit for approval at least (7) days in advance
of the beginning of construction a Construction Site Management Plan, (CSMP). The
Construction Site Management Plan (CSMP) shall incorporate elements of the Storm Water
Management Plan (SWMP).
A listing of the requirements for a CSMP is as follows;
(1) Erosion and Sedimentation Control Plan:
a. Include Stormwater Management Plan and SWMP Construction Plan sheets.
b. Supplement as necessary.
(2) Site Construction Facilities (Identify the following):
a. Staging areas
b. Storage areas
c. Stockpile areas
d. Dumpsters and trash receptacles
e. Sanitary facilities
f. Loading areas
g. Trailers and field offices (show access)
(3) Parking
a. Location of onsite and any offsite parking spaces
Page 177
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 5
Plans shall be phased and updated as the project evolves and site conditions change. A
current copy of the CSMP must be on file with the Town's Project Engineer and at the job
site.
The Contractor is responsible for all fees and implementation costs for the above-listed permits
unless specifically stated otherwise, including coordination with the Town and use of the
CDPHE portal for permit submittal, signature, and management.
Additional Permits that the Contractor must abide by for this project (when required) include:
(a) Temporary Construction Easements on adjacent properties.
(b) NPDES Construction General Permit (NPDES CGP) issued by EPA Region 8
(c) Additional NPDES CGP required by CDPHE
Subsection 107.11 shall include the following:
Explosives:
Blasting is not allowed on this project.
Subsection 107.12 shall include the following:
Staging and Storage Area:
Available staging sites on Town-owned land are restricted to limited areas of existing parking
lots as coordinated with the Town Project Engineer during execution of the work. The contractor
will coordinate with the Town Project Engineer and any private properties owners if additional
staging area(s) are to be utilized. The proposed staging and storage must be indicated on the
Construction Site Management Plan (if the CSMP is required). The staging areas will be
restored at the end of use to pre-existing conditions.
Prior to beginning work, the Contractor shall take photos or videos for documentation of
existing conditions for all areas that will be part of the Contractor’s operations area. The
Contractor shall provide these photos or videos to the Town prior to commencing work.
Protection of Existing Vegetation:
The Contractor shall protect all existing vegetation (including trees, shrubs, ground covers,
grasses, wetlands & riparian) in this area, except for that vegetation, which must be removed to
accommodate construction of the project, per the plans. Specific areas of vegetation to be
protected shall be as directed by the Project Engineer or Town’s Parks Division Supervisor and
shall be protected by using orange construction fencing, wire fencing with metal posts or silt
fence. Fencing for trees shall be installed at the drip line of the tree or as approved by the
Engineer. Equipment shall not be installed or stockpile material within 15 feet of existing trees
to remain.
The Contractor shall perform all the work in such a manner that the least environmental damage
will result. All questionable areas or items shall be brought to the attention of the Project
Engineer for approval prior to removal or any damaging activity.
Page 178
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 6
The Contractor shall promptly report any vegetation damaged or scarred during construction to
the Project Engineer for assessment of damages. Removed, disturbed, damaged or destroyed
vegetation, whether fenced or not, shall be replaced at the expense of the Contractor. Vegetation
of replaceable size shall be replaced at the Contractor's expense. When trees, shrubs beyond
replaceable size or wetlands have been damaged or destroyed, the Contractor shall be liable for
the appraised value based upon the official current publications. For trees and shrubs use the
International Society of Arboriculture, Guide for Plant Appraisals. The Contractor shall pay any
fines or jail time should a wetland be damaged, at no cost to the project.
A consulting Arborist retained by the Public Works Department will determine the value of the
trees and shrubs. A consulting Wetland Specialist shall determine the value of the wetland or
wetland species. This value will be deducted from any money due to the Contractor.
The determination as to whether a plant is of replacement size or beyond will be made by the
Town’s Parks Division Supervisor, employee, or consultant.
If the fence is knocked down or destroyed, the Engineer will suspend the work, wholly or in part,
until the fence is repaired to the Project Engineer’s satisfaction at the Contractor's expense. Time
lost due to such suspension will not be considered a basis for adjustment of time charges but will
be charged as contract time.
Subsection 107.23 shall include the following:
Habitat Protection:
No threatened or endangered species listed for Larimer County shall be impacted by this project.
Due to the project’s proximity to waterways, care must be taken to minimize impacts to
wetlands, riparian vegetation, and drainages. Best management practices must also be followed
when working in and around these areas in order to prevent toxic run-off, erosion, and siltation.
The Contractor shall abide by all requirements of the Migratory Bird Treaty Act of 1918.
Subsection 107.24 shall include the following:
Dust Control:
Contractor shall take measures to not allow blowing dust conditions to occur. Unless pre-
approved by the Engineer, water shall be the only dust palliative material allowed.
Subsection 107.25(c) shall include the following:
Stormwater Construction Permit:
The Colorado Department of Public Health & Environment Stormwater Construction Permit
(CDPHE-SCP) shall be obtained by the contractor (if required per CDPHE standards). The
Page 179
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 7
Town will support the Contractor’s efforts with review and signature when required by State
regulations.
No separate measurement for payment will be made for the Work under this section. Its cost
shall be considered incidental to the Project.
Page 180
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 8
REVISION OF SECTION 108
PROSECUTION AND PROGRESS
Section 108 of the Standard Specifications is hereby revised for this project as follows:
All Subsections of Section 108:
There will be no separate measurement and payment for this work and the costs will be
considered as incidental to other items of work.
Subsection 108.03 shall include the following:
The Contractor's progress schedule may be a Bar Chart Schedule.
Salient features to be shown on the Contractor's progress schedule are:
1. Notice to Proceed
2. Order Long Lead Items (identify specifics)
3. Submittals
4. Fabrication
5. Construction Signing
6. Mobilization
7. Erosion and Sediment Control
8. Installation of Traffic Control Devices
9. Utility Locates
10. Foundation Excavation
11. Sign Removals and Resets
12. Sign Installation
13. Final Site Restoration and Cleanup
Subsection 108.05 shall include the following:
The contractor shall schedule all work between 7:00 A.M. and 7:00 P.M (local time) Monday
through Friday. Night and weekend work will be allowed only with the prior written
authorization of the Project Engineer. The Contractor may make emergency repairs to provide
protection of the work and traveling public at any time. All on-roadway work or work that
indirectly or directly interferes with the flow of traffic (vehicle, pedestrian, and bicycle) shall be
in accordance with an approved Traffic Control Plan.
Meetings will be required to review progress and to plan upcoming activities. Representatives
from the Contractor and active subcontractors shall attend the meetings. Such meetings will be
required on a weekly basis at a time and place to be determined by the Town of Estes Park and
the Contractor. Additional meetings will be held when required by the Town of Estes Park or the
Contractor.
Page 181
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 9
Typical agenda:
1. Review minutes of previous meeting.
2. Review progress of the work since last meeting. Contractor shall provide a schedule with a 1
week look back and a 2 week look ahead.
3. Review of submittals, RFIs, change orders, and testing results.
4. Identify problems which impede planned progress.
5. Develop corrective measures and procedures to regain planned schedule.
6. Complete other current business.
7. Discuss progress anticipated until the next scheduled meeting.
The Contractor shall submit at the weekly progress meeting a schedule or written statement of
planned work activities and anticipated inspection and testing requirements of the past week and
the upcoming two weeks. A 24-hour notice shall be provided to the Town of Estes Park by the
Contractor if the Contractor elects to change the planned work activities.
No separate measurement for payment will be made for the Work under this section. Its cost
shall be considered incidental to the Project.
Page 182
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 10
REVISION OF SECTION 208
EROSION AND SEDIMENT CONTROL
Section 208 of the Standard Specifications is revised as follows:
Subsection 208.11 shall be deleted and replaced with the following:
Erosion Control Management and control measures will not be measured and paid separately but
will be paid for under the appropriate Pay Items in the Revision of Section 614 below.
Page 183
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 11
REVISION OF SECTION 212
PROTECTION, REVEGETATION, AND RESTORATION
Sections 212 of the Standard Specifications are hereby revised for this project as follows:
Subsection 212.01 shall include the following:
This work will also consist of mulching per Section 213 and Planting per Section 214.
All work for this item shall include protection of the surrounding landscape (plants & beds)
and/or hardscape, utility location, excavation, disposal of removed materials and unsuitable
spoils and revegetation/restoration/clean-up of all disturbed areas to the pre-construction
condition as determined by the Engineer.
Subsection 212.02a shall include the following:
Seed mix shall be Rocky Mountain Native Mix by Arkansas Valley Seed, Inc. or approved equal
Subsection 212.06(a) shall be deleted and replaced with the following:
(a) Soil Preparation. Preparatory to seeding, all areas are to be raked by hand or mechanical means
to produce a finished surface free from bumps, rocks and clods over one inch in diameter.
Finished grade will be within 0.1’ of preconstruction condition. Surfaces shall be left smooth,
clean and even graded to drain and fit into any undisturbed surrounding terrain. All
irregularities more than one inch in diameter shall be removed. Any depressions or other
variances from a smooth grade shall be corrected by the Contractor.
Subsection 212.07 shall be deleted and replaced with the following:
Protection, r evegetation and restoration work will not be measured and paid separately but will
be paid for under the appropriate Pay Item(s) in the Revision of Section 614 below.
Page 184
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 12
REVISION OF SECTION 614
WAYFINDING SIGNS
Section 614 of the Standard Specifications is hereby revised for this project as follows:
Subsection 614.09 shall include the following:
Excavation in Landscaped Areas
Most signs in this project are proposed to be installed in locations with existing hardscaped areas
and comply with Section 614 Standard Specifications. Should the signage be installed in
landscaped areas (grass, dormant flower beds etc), Contractor shall follow the guidelines below.
The Contractor is responsible for the following:
• The Contractor, Project Engineer, and Town’s Parks Division Supervisor shall
establish environmental limits during walk through. No trees, tree branches, shrubs,
plants, grasses, and other vegetation shall be removed until marked and approved by
the Project Engineer or Parks Division Supervisor.
• Coordinate with the Town Parks Division to locate all irrigation. Contact Brian Berg
at 262-989-9229 to schedule new and renewal of all irrigation locates following the
same guidelines associated with the Colorado 811 system.
• Coordinate with the Town Parks Division to address all existing plants and trees that
interfere with sign installation. Contact Brian Berg at 262-989-9229.
• Coordinate with the Project Manager to confirm sign location when irrigation/sign
conflicts appear to exist. Coordination with the Town Parks Division/Brian Berg may
also be necessary to resolve conflicts.
• Confirm that irrigation has not been damaged prior to post and foundation
installation. Note that the irrigation system may not yet be active and pressurized and
may not be active/pressurized until after some or all of the signs are installed.
• Repair all irrigation damaged by the Contractor during the process to install a sign.
Contact Brian Berg at 262-989-9229 to coordinate all irrigation repairs before a repair
is finalized and backfilled.
• Remove and dispose of all material excavated from the post hole. Minimum burial
depth for 6x6 wood posts is 5’. Spreading excavated material in the surrounding
landscaped area will not be allowed.
• Restore the landscaped area to the pre-construction condition.
• The contractor is encouraged to use vacuum excavation techniques where soil
conditions permit and other factors deem it appropriate so that the risk to
underground utilities/irrigation and adverse impacts to landscape areas are minimized.
Utilities
The work described in these plans and specifications requires coordination between the
Contractor and the utility companies in accordance with subsection 105.11 in conducting their
respective operations as necessary to complete the utility work with minimum delay to the
project.
Page 185
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 13
Prior to excavating, the Contractor shall positively locate all potential conflicts with existing
underground utilities and proposed construction, as determined by the Contractor according to
proposed methods and schedule of construction. The Contractor shall modify construction plans
to avoid existing underground facilities as needed, and as approved by the Engineer. Please note
that UNCC marks only its members’ facilities – Other facilities, such as ditches and drainage
pipes may exist, and it is the Contractor’s responsibility to investigate, locate and avoid such
facilities.
The Contractor shall comply with Article 1.5 of Title 9, CRS ("Excavation Requirements") when
excavation or grading is planned in the area of underground utility facilities. The Contractor
shall notify all affected utilities at least two (2) business days, not including the day of
notification, prior to commencing such operations. The Contractor shall contact the Utility
Notification Center of Colorado (UNCC) at (8-1-1) or 1-800-922-1987 to have locations of
UNCC registered lines marked by member companies. All other underground facilities shall be
located by contacting the respective company. Utility service laterals shall also be located pr ior
to beginning excavating or grading.
The location of utility facilities as shown on the plan and profile sheets, and herein described,
were obtained from the best available information.
All costs incidental to the foregoing requirements will not be paid for separately but shall be
included in the work.
Sight Distance Triangles
Most signs are proposed in locations that may impact driver visibility and the safety of
pedestrians, bicyclists, and other vehicles.
The Contractor is responsible for the following:
• Determine the Sight Distance Triangles (SDTs) for each sign location in accordance
with applicable codes/guidelines provided in the Construction Documentation section
of the Downtown Wayfinding Signage Program Phase 1 Booklet.
• Develop a proposed field fit horizontal and vertical location of the sign posts and
panels that conforms to the SDT requirements.
• Coordinate with the Project Manager to confirm the field fit horizontal and vertical
sign location.
Sign Panel Reflectivity
The Contractor shall show through submittal review that the reflectivity for the various
components of the signs conform to Section 2D-50 of the MUTCD for community wayfinding
signs.
Sign Panel Thickness
The sign panel thickness for the multiple sign panel sizes will not be specified in the Bidding
Documents. It is the responsibility of the Bidder to determine appropriate panel thickness.
Page 186
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 14
Bidders may identify in their Bid the thickness used for bidding purposes, but the Contractor
awarded the project shall show through submittal review of structural calculations that the
proposed panel thickness is sufficient. No adjustments in cost will be allowed if submittal review
of structural calculations yields the need for a different panel thickness than as -bid.
Sign Panel Hardware
It is the responsibility of the Bidder to select vandal resistant hardware that will withstand the
needed structural engineering requirements .
Sign Structure
The Contractor shall show through submittal review that the sign structure (e.g., panels, posts,
foundations, breakaway features) conform to CDOT Standards Specifications and CDOT S -
Standards (including Section 614) as applicable.
Subsection 614.13 shall be deleted and replaced with the following:
Measurement for all signs will be by sign location. Some of these sign locations may have one
sign panel per location; others may have two sign panels per location. Measurement shall
include:
• Preservation from injury or defacement or damage of all landscape (e.g., vegetation,
landscape beds, irrigation system) and hardscape (e.g., concrete, asphalt, bricks, curbs,
pavement, sidewalks) surrounding each sign location
• Utility and irrigation locates; utility coordination
• Excavation of post holes and disposal of removed materials
• Removal of branches, trunks, stumps, shrubs, plant materials, miscellaneous landscaping
material
• Chipping, hauling, and disposal of removed material
• Final structural design and fabrication
• Sight distance triangle determination
• Layout and installation of all required sign panels, mounting hardware, backing angles,
bracing, stiffeners, posts, post hole backfill, breakaway features
• Repair/restoration/replacement of all disturbed and damaged items and areas to the pre -
construction condition as determined by the Engineer
• All other work to provide/install fully functional signs
Subsection 614.14 shall include the following:
Payment will be made under:
Pay Item Pay Unit
Sign Type 1 (Pedestrian Directional) Each
Sign Type 2 (Small Kiosk) Each
Sign Type 5 (Pedestrian Kiosk) Each
Page 187
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 15
REVISION OF SECTION 630
CONSTRUCTION ZONE TRAFFIC CONTROL
Section 630 of the Standard Specifications is hereby revised for this project as follows:
Subsection 630.10 shall include the following:
The key elements of the Contractor's method of handling traffic (MHT) are outlined in
subsection 630.10(a).
The components of the TCP for this project are included in the following:
(1) Subsection 104.04 and Section 630 of the specifications.
(2) Schedule of Construction Traffic Control Devices
(3) Signing Plans
(4) Construction Phasing Details
(5) Detour Details
(6) Miscellaneous requirements of the Town of Estes Park
Unless otherwise approved by the Engineer, the Contractor’s equipment shall follow normal and
legal traffic movements. The Contractor’s ingress and egress of the work area shall be
accomplished with as little disruption to traffic as possible. Traffic control devices shall be
removed by picking up the devices in a reverse sequence to that used for installation. This may
require moving backwards through the work zone. When located behind barrier or at other
locations shown on approved traffic control plans, equipment may operate in a direction opposite
to adjacent traffic.
Special Traffic Control Plan requirements for this project are as follows:
1. During the construction of this project, traffic shall use the present traveled roadway un less
otherwise identified on the plans or approved by the Engineer.
2. The Contractor shall not have construction equipment or materials in the lanes open to
traffic at any time, unless approved by the Engineer.
3. The Traffic Control Plan shall be submitted to CDOT and/or Town of Estes Park Public
Works Department Engineering Division for review and approval at the Pre -Construction
Meeting. The Public Works Department shall have at least 72 hours notice prior to approve
all upcoming projects. Work on any project shall not commence without an approved traffic
control plan. A copy of this plan shall be kept on site at all times.
4. Working hours are strictly enforced. If work will run beyond the established working hours
for the area, the Contractor must connect with the Public Works Department Office at (970)
577-3587 or publicworks@estes.org to request to work outside the established hours.
• No work on days as directed in the Special Conditions.
• Contractor shall coordinate lane closures with adjacent projects and special events.
Page 188
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 16
• Contractor shall maintain business access during business hours.
5. The contractor shall not deviate from the original approved Traffic Control Plan. If the
original Traffic Control plan requires modification, the contractor must submit a revised
plan to CDOT and/or the Public Works Department for review and approval.
6. If streets are approved for partial or complete closures, please contact Emergency Services
prior to starting work. Call the non-emergency Police Dispatch number at 970-586-4000 and
they will notify Police, Fire, and Medical.
7. Unless otherwise pre-approved by the Public Works Department, all streets must be open to
local traffic and emergency vehicle access.
8. All locations that are to be left unfinished overnight must be protected with appropriate
barricade devices. All barricading shall be done in accordance with the MUTCD. If
barricades are to be left up overnight, they must be lit. It is the contractor's responsibility to
field inspect the work site after dark to ensure that all lights are operating properly.
9. Upon completion of work for the day all construction signs must be made so that they are
not visible to traffic and do not pose a hazard to vehicles, bicycles and/or pedestrians.
10. Loose materials in storage areas must be fenced or otherwise secured to prevent vandalism,
theft, and property damage. If fill material or equipment is stored on a street, it must be
delineated with lighted barricades. Sidewalks shall not be used to store equipment or fill
materials. Sight distance from intersections must be maintained around the stored materials.
11. The Contractor shall install construction traffic control devices where they do not block or
impede other existing traffic control devices or sidewalks for pedestrians, people with
disabilities, or bicyclists.
12. Vertical cuts or fills greater than 1 inch resulting from construction operations within the
clear zone of adjacent traffic lanes shall be temporarily sloped at a 6:1 or flatter slope, and
delineated at 50-foot intervals immediately after removal operations to safeguard the
traveling public.
13. Construction equipment used on this project shall meet the same minimum exhaust
requirements as those specified by the manufacturer of the equipment.
14. The Contractor and subcontractors shall equip their construction vehicles with flashing
amber lights. Equipment to be used at night shall also be equipped with flashing amber
lights. Flashing amber lights on vehicles and equipment shall be visible from all directions.
15. Parking areas temporarily disturbed by construction activities shall be restored to a useable
condition during non-working hours. Such temporary parking shall utilize an all-weather
surface. The Contractor shall develop an Access Maintenance Plan in coordination with,
and based on the requirements of, the affected property owners and tenants, and submit it to
the Engineer for approval prior to commencement of work. This plan shall detail all
barricades, ramps, signs, and temporary means of access required by the property owners or
tenants. Prior to commencing any work which affects access to a property, the Access
Maintenance Plan for that property must be submitted and approved by the Engineer.
16. The Access Maintenance Plan shall be coordinated with all affected property and business
owners and residents and tenants. The Access Maintenance Plan shall include
documentation of this coordination. All access shall be maintained on surfaces equal to or
better than those existing at the time the access is first disturbed. For short periods of time
only as allowed by the Engineer, access may be maintained on an aggregate base course
surface.
Page 189
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 17
17. During non-construction periods (evenings, weekends, holidays, etc.) all work shall be
adequately protected to ensure the safety of vehicular and pedestrian traffic, as detailed in
the Contractor’s MHT. Excavations or holes shall be filled in or fenced when unattended.
18. Whenever the Contractor removes, obliterates, or overlays any pavement markings, he shall
replace them on a daily basis prior to opening the affected areas to traffic. All temporary
pavement markings shall fully comply with the Standard Specifications and Special
Provisions.
19. All personal vehicle and construction equipment parking is prohibited where it conflicts
with safety, access, or the flow of traffic. Landscaped areas and roadway shoulders shall be
kept clear of parking and storage of all personal and construction equipment except where
approved by the Engineer.
20. The Contractor shall not place tack coat on any surface to be paved where traffic will be
forced to travel upon fresh bituminous materials.
21. No work that interferes with traffic will be allowed on holidays or any day of a three-day or
four-day weekend that includes a holiday. Holidays on which this restriction applies consist
of those holidays as directed in the Special Conditions. Additional non-working days may be
specified by the Town.
22. All lane closures shall be subject to the approval of the Engineer. Request for each closure
shall be made at least 24 hours in advance of the time the lane closure is to be implemented.
Lane closures will not be allowed to remain unless being utilized in continuum for the
intended purpose for which they were set up.
23. During non-working hours, the roadways shall be res tored to a safe travel conditions for the
free flow of traffic. Any maintenance required to restore the roadways to this condition,
including the pavement patching and grading, shall be done prior to opening the areas to
traffic or completing work for the day.
24. The Contractor shall clean the roadway of all construction debris and any trash before
opening it to traffic.
25. All flagging stations used at night shall be illuminated with floodlights. Street, highway
lights and “high mast lighting” may be used for flagging station illumination when approved
by the Engineer. Floodlights shall be located and directed so as not to interfere with the sight
of any motorists.
26. Prior to removal and resetting of any sign the Contractor and Engineer shall prepare an
inventory. Any signs damaged due to the Contractor’s operations shall be replaced in kind or
repaired by the Contractor at no additional cost to the project.
Subsection 630.13 shall include the following:
All signing and traffic control devices required to implement the approved TCP shall not be
individually measured but shall be incidental to the lump sum measurement of traffic control.
Signs damaged due to Contractor operations shall be replaced in kind or repaired by the
Contractor at no additional cost to the project.
Page 190
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 18
All advanced construction signing shall be installed prior to any construction activity and remain
in place for all phases of construction. Road Work advance sequence signs shall be reset as
required to match current locations of initial traffic control devices.
Resetting of construction signs as required by the work is considered incidental to the project and
will not be paid separately.
Masking of existing/permanent or temporary signs as required by the work is considered
incidental to the project and will not be paid separately.
Contractor is required to reset a number of permanent signs as part of the project. Payment for
this item is included separately as Reset Ground Sign. Additional resets that may be required
during the phasing of the work are considered incidental to the project and will not be paid
separately.
In the event the Contractor fails to complete the project within the allowable Contract time,
including time extensions, the Contractor will bear all costs associated with the additional traffic
control required by the project including all flagging, traffic control supervision, rental and
maintenance of traffic control devices, etc. until the project is completed.
Subsection 630.18 shall include the following:
Payment shall be full compensation for furnishing, erecting, cleaning, maintaining, moving,
removing, disposing, inspecting, flagging, and management of construction traffic control
devices necessary to complete the work.
Payment will be full compensation for all work items necessary to complete the construction of
the project including, but not limited to:
1. Preparation and submittal of MHT to obtain Town and CODT approval, and required
services of Traffic Control Supervisor.
2. The rental/ purchase, fabrication, installation and maintenance of all equipment, signs,
channelization devices, etc. during construction of the project.
3. Removal of existing striping and removal of temporary striping required to implement
each phase of the Traffic Control Plan.
4. Pedestrian access shall be provided and flaggers should assist pedestrians around the
work zone if required.
Payment will be made under:
Pay Item Pay Unit
Construction Traffic Control Lump Sum
Page 191
Town of Estes Park Downtown Wayfinding Signage Program – Phase 1 Installation Project
Project Special Provisions - Page 19
Partial payments for Construction Traffic Control will be made according to the
following schedule:
• 25 percent of the bid amount will be paid on the first pay request for work performed.
• When 50 percent of the original contract amount is earned, 50 percent of the bid amount
will be paid.
• When 75 percent of the original contract amount is earned, 75 percent of the bid amount
will be paid.
• 100 percent of the contract amount for construction traffic control will be paid when the
project is fully complete as determined by the Project Engineer.
Page 192
Town of Estes Park Downtown Wayfinding Signage – Phase 1 Installation Project
CDOT Standard Special Provisions - Page 1
SSP Index 09-16-2022
[For 2021 Spec Book]
COLORADO
DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISIONS
♦
STANDARD SPECIAL PROVISIONS
No.
Name Date of Pages
Revision of Section 105 – Construction Drawings (October 1, 2021) 1
Revision of Section 105 – Control of Work (October 26, 2021) 1
Revision of Section 106 – Buy America Requirements (October 1, 2021) 1
Revision of Section 106 – Conformity to the Contract of Hot Mix Asphalt (October 1, 2021) 3
(Less than 5,000 Tons)
Revision of Section 109 – Asphalt Cement Cost Adjustment (October 1, 2021) 3
(Asphalt Cement Included in the Work)
Revision of Section 109 – Prompt Payment (Local Agency) (October 1, 2021) 2
Revision of Section 207 – Topsoil (October 1, 2021) 6
Revision of Section 212 – Soil Amendments, Seeding, and Sodding (October 1, 2021) 18
Revision of Sections 504 & 641 - Walls (Nov. 2, 2021) 27
Revision of Section 601 – Structural Concrete (October 1, 2021) 1
Revision of Section 601 – Concrete Mix Designs (October 1, 2021) 1
Revision of Section 703 - Aggregate (Nov. 2, 2021) 9
Affirmative Action Requirements Equal Employment Opportunity (October 1, 2021) 11
Certified Payroll Requirements for Construction Contracts (October 1, 2021) 1
Disadvantaged Business Enterprise (DBE) Requirements (Local Agency) (October 1, 2021) 9
Minimum Wages, Colorado, (February 25, 2022) 8
U.S. Department of Labor General Decision Number = N/A
Project First Program (October 1, 2021) 2
Required Contract Provisions – Federal-Aid Construction Contracts (June 18, 2021) 14
Special Construction Requirements, Fire Protection Plan (October 1, 2021) 2
Page 193
Page 194
RESOLUTION 25-23
SETTING THE PUBLIC HEARING FOR A NEW BEER & WINE
LIQUOR LICENSE APPLICATION FOR
ASPEN & PINES LLC DBA SERENITEA’S TEA ROOM
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New BEER & WINE Liquor License, filed by
ASPEN & PINES LLC DBA SERENITEA’S TEA ROOM, 207 Park Lane, Estes Park,
Colorado, is February 10, 2023.
It is hereby ordered the liquor license public hearing for March 14, 2023 set by
Resolution #16-23 on February 28, 2023 be vacated. It is hereby further ordered that a
public hearing on said application shall be held in the Board Room of the Municipal Building,
170 MacGregor Avenue, on Tuesday, March 28, 2023, at 7:00 P.M., and that the
neighborhood boundaries for the purpose of said application and hearing shall be the area
included within a radius of 3.15 miles, as measured from the center of the applicant's
property.
DATED this day of , 2023
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 195
Page 196
RESOLUTION 26-23
SETTING THE PUBLIC HEARING FOR A NEW HOTEL & RESTAURANT
LIQUOR LICENSE APPLICATION FOR
KARMA VIBES LLC DBA KARMA VIBES
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New HOTEL & RESTAURANT Liquor
License, filed by KARMA VIBES LLC DBA KARMA VIBES, 1110 Woodstock Drive, Estes
Park, Colorado, is February 3, 2023.
It is hereby ordered the liquor license public hearing for March 14, 2023 set by
Resolution #17-23 on February 28, 2023 be vacated. It is hereby ordered that a public
hearing on said application shall be held in the Board Room of the Municipal Building, 170
MacGregor Avenue, on Tuesday, March 28, 2023, at 7:00 P.M., and that the neighborhood
boundaries for the purpose of said application and hearing shall be the area included within a
radius of 3.7 miles, as measured from the center of the applicant's property.
DATED this day of ,2023
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 197
Page 198
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: March 14, 2023
RE: Reappointment of Ann Finley, Lawrence Gamble, and Belle Morris to the
Transportation Advisory Board for terms expiring March 31, 2026
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the recommended reappointments of Ann Finley, Lawrence Gamble, and
Belle Morris to the Transportation Advisory Board.
Present Situation:
The terms of Ann Finley, Lawrence Gamble, and Belle Morris are set to expire March
31, 2023, and the Clerk’s Office advertised for the positions on the Board. Applications
were received from Ann Finley, Lawrence Gamble, and Belle Morris for reappointment.
Proposal:
After consulting with the Town Board liaison, Trustee Martchink, applications are being
submitted to the Board for consideration of the reappointment of Ann Finley, Lawrence
Gamble, and Belle Morris for three-year terms expiring March 31, 2026. Ann has served
on the Transportation Advisory Board since 2017, Lawrence since 2020, and Belle
since 2014.
Advantages:
Provides continuity on the Transportation Advisory Board and would assist in
completing the nine-member board.
Disadvantages:
If the reappointments are not made, the positions would remain vacant until the
positions could be re-advertised, and interviews conducted.
Action Recommended:
Reappoint Ann Finley, Lawrence Gamble and Belle Morris to the Transportation
Advisory Board for three-year terms expiring March 31, 2026.
Page 199
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the reappointment of Ann Finley, Lawrence Gamble, Belle
Morris to the Transportation Advisory Board for three-year terms expiring March 31,
2026.
Attachments:
None.
Page 200
TOWN ADMINISTRATOR’S
OFFICE
Memo
To: Honorable Mayor Koenig
Board of Trustees
From: Town Administrator Machalek
Date: March 14, 2023
RE: Resolution 27-23 Approving an Intergovernmental Agreement with Estes
Park Health for Use of Town Facilities
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: _____________
QUASI-JUDICIAL YES NO
Objective:
Authorize Estes Park Health to use the Town Hall Board Room to hold the
organization’s regularly scheduled Board of Directors meetings.
Present Situation:
Estes Park Health contacted Town staff in Fall of 2022 to inquire about using the Town
Board Room to host the organization’s regular board meetings. Up to that point, the
organization’s Board of Directors had been meeting in a room at the hospital that was
not of sufficient size to accommodate in-person attendance by all interested members of
the public. The Town has hosted Estes Park Health Board meetings since November
2022, and Estes Park Health has indicated that the set-up and facilities have been
working well for them. Accordingly, they would like to continue to hold their Board
meetings in the Town Board Room for the foreseeable future.
Policy 860 (Use of Town Buildings) states that “[r]egularly occurring use of the Town
Board Room should have an intergovernmental agreement in place outlining
responsibilities of each organization.” Per Town Board policy, this proposed
intergovernmental agreement must come to the Town Board for action (Policy 1101 –
Delegation of Contract Signature Authority).
Proposal:
The proposed intergovernmental agreement authorizes Estes Park Health to hold Board
of Directors meetings in the Town Board Room up to two times per month, on a
schedule that is acceptable to the Town. Any usage beyond two meetings per month
must be approved in advance by the Town Administrator.
Advantages:
• Enables Estes Park Health to more effectively accommodate public attendees at
Estes Park Health Board meetings.
Page 201
• Allows the Town to assist a local governmental partner with efforts to improve
engagement with the public.
Disadvantages:
• There could be scheduling conflicts. Staff does not anticipate many conflicts
since the Estes Park Health Board of Directors meets on a regular schedule that
does not conflict with other regularly scheduled uses of the Town Board Room.
The Town’s official use of the Town Board Room will continue to supersede all
other uses at all times.
Action Recommended:
Staff recommends approval of the attached resolution.
Finance/Resource Impact:
N/A
Level of Public Interest
Low
Sample Motion:
I move for the approval/denial of Resolution 27-23.
Attachments:
1. Resolution 27-23
2. Agreement for Facility Use
Page 202
RESOLUTION 27-23
APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH ESTES PARK HEALTH
FOR USE OF TOWN FACILITIES
WHEREAS, the Town Board wishes to enter the agreement referenced in the title
of this resolution for the purpose of authorizing Estes Park Health to use the Town Hall
Board Room to hold Estes Park Health Board meetings.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves and authorizes the Mayor to sign the agreement referenced
in the title of this resolution in substantially the form now before the Board.
DATED this _____day of _______________, 2023.
TOWN OF ESTES PARK
________________________________
____
Mayor
ATTEST:
______________________________
Town Clerk
APPROVED AS TO FORM:
______________________________
Town Attorney
Attachment 1
Page 203
AGREEMENT FOR FACILITY USE
THIS AGREEMENT effective the ___ day of ____________, 2023, by and between the
TOWN OF ESTES PARK, a Municipal Corporation, hereinafter referred to as the (“Town”) and
the PARK HOSPITAL DISTRICT, hereinafter referred to as (“EPH”).
WHEREAS, the EPH desires to contract with the Town for use of Town facilities and
equipment for meetings of the EPH Board of Directors; and
WHEREAS, pursuant to the applicable statutes of the State of Colorado the parties are
authorized to enter into this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE
COVENANTS AND AGREEMENTS HEREIN CONTAINED, THE PARTIES HEREBY
AGREE AS FOLLOWS:
1.The Town shall provide the facilities and equipment to EPH as fully set forth on Exhibit
“A” attached hereto and incorporated herein by reference.
2. EPH will reimburse the Town for any costs incurred in providing facilities and equipment
for use for meetings of the EPH Board of Directors. Such costs may include, but are not
limited to: staff time for technical support, cost of repairs for facility or equipment damage,
and replacement of lost or stolen keys or keycards.
3.Each party shall designate a representative to communicate and coordinate the use of the
facilities and equipment set forth in this Agreement. The party’s representatives shall
coordinate the use of the facilities and equipment to ensure that the use of the facilities
and equipment is accomplished in a responsible manner. The individual representatives
shall be responsible for scheduling the use of the facilities and equipment, make adequate
arrangements for set-up and take down, and any other operational issues related to EPH’s
use of the Town’s facilities and equipment. Failure to adhere to the Town’s requirements
for set-up and take down may result in termination of this Agreement.
4.The Town shall provide an access keycard and key to the Town Hall Board Room to the
designated EPH representative. Lost or stolen keycards shall be immediately reported to
the Town’s designated representative.
5.EPH understands and agrees that the Town’s official use of the Town Hall Board Room
for official Town operations supersedes all other uses at all times. Accordingly, EPH’s
use of the Town Hall Board Room is subject to cancellation with provision of at least five
(5) days of notice to the designated EPH representative.
6.This Agreement shall be from the effective date hereof through December 31, 2023. This
Agreement shall automatically renew for additional one-year periods commencing
January 1 of each year unless terminated by either party hereto. Either party may terminate
Attachment 2
Page 204
this Agreement by giving thirty (30) days’ notice of termination in writing to the other
party.
7. Liability. The parties hereto shall be solely responsible for the actions or omissions of
their respective officers, agents, and employees and shall not be responsible or legally
liable for the negligent acts of the other party. Accordingly, to the extent authorized by
law, EPH hereby indemnifies and holds harmless the Town from any damages, losses,
expenses, causes of action, or other liability whatsoever arising from or in any way
relating to any personal injury or damages to person or property caused by the intentional
or negligent acts or omissions of its own officers, agents, or employees.
8. Notices. Any and all notices or any other communication herein required or permitted
shall be deemed to have been given when personally delivered or deposited in the United
States postal service as regular mail, postage prepaid, and addressed as follows or to such
other person or address as a party may designate in writing to the other party:
Town of Estes Park
Attn: Town Administrator
170 MacGregor Ave.
P.O. Box 1200
Estes Park, Colorado 80517
Park Hospital District
Attn: Chief Executive Officer
555 Prospect Avenue
P.O. Box 2740
Estes Park, Colorado 80517
9. Binding Effect. This Agreement shall be binding upon and incur to the benefit of the
parties hereto and their assigns and successors in interest of each respectively.
10. Default. In the event either party should fail or refuse to perform according to the terms
of this Agreement, the non-defaulting party shall give written notice of said default and
the defaulting party shall be allowed a period of fifteen (15) days within which to cure
said default. In the event the default remains uncorrected, the non-defaulting party may
elect to:
a. Terminate the Agreement and seek damages;
b. Treat the Agreement as continuing and require specific performance; or
c. Avail itself of any other remedy at law or equity.
In the event of default herein by either party which shall require the party not in default
to commence legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non-defaulting party for the non-defaulting party’s reasonable
attorney’s fees and curt cost incurred because of the default.
11. Good Faith. The parties, their agents, and employees agree to cooperate in good faith in
Page 205
fulfilling the terms of this Agreement. The parties agree that they will attempt to resolve
any disputes concerning the interpretation of this Agreement and unforeseen questions
and difficulties which may arise in implementing the Agreement by good-faith
negotiations before resorting to termination of this Agreement and/or litigation.
12. Modification. This document constitutes the full understanding of the parties, and no term,
condition, understanding, or agreement purporting to modify or vary the terms of the
Agreement shall be binding unless hereafter made in writing signed by both parties.
13.Non-Assignment: No Third-Party Beneficiary. This Agreement, and each and every
covenant herein, shall not be assignable except with the prior written consent of both
parties. This Agreement shall not be construed as or deemed to be an Agreement for the
benefit of any third party or parties, and no third party or parties shall have a right of
action hereunder for any cause whatsoever.
14.Merger. This Agreement constitutes a final written expression of all the terms of this
Agreement and is a complete and exclusive statement of those terms.
15.Colorado Governmental Immunity Act. The parties, their officers, employees, volunteers,
and agents, are relying on and do not waive, or intend to waive, by any provision of this
agreement the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act CRS 41-10-101 sec., as amended
or otherwise available to the parties or their officers, agents, employees, and volunteers.
16.Annual Appropriations. The financial obligations of both parties are contingent on
budgeting, appropriation, and availability of funds.
DATED this _____ day of _______________, 2023.
TOWN OF ESTES PARK
___________________________________
Mayor
ATTEST:
______________________________
Town Clerk
APPROVED AS TO FORM:
______________________________
Town Attorney
Page 206
EXHIBIT A
Scope of Services
EPH desires to contract with the Town for:
1. Estes Park Health Board of Directors Meetings
a. Town Hall Board Room up to two times per month, on a schedule that is
acceptable to the Town. Any usage beyond two meetings per month must be
approved in advance by the Town Administrator.
b. Up to $25/meeting Audio/Visual setup fee.
c. No video production included.
d. Use of equipment in the main Board Room (equipment in the Audio/Visual room
is unavailable for use).
Page 207
Page 208
TOWN ADMINISTRATOR’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jason Damweber, Deputy Town Administrator
Date: March 14, 2023
RE: YMCA of the Rockies Application for Childcare Funds
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Consider an application from the YMCA of the Rockies for Town childcare funds to help
with recruitment and retention of two teacher positions focused on infants and toddlers.
Present Situation:
The Beverly K. Booe Early Childhood Education program at the YMCA of the Rockies’
is currently licensed for up to 49 children, including up to 19 infants and toddlers. They
have had a very difficult time finding qualified teachers for their program, specifically in
the infant and toddler positions. (Incidentally, finding childcare for this age group has
long been recognized as one of the most significant childcare related issues in the
Estes Valley.) To make these positions more attractive to potential applicants, the
YMCA is seeking funding that can be used to supplement teacher pay (currently
between $19-$23/hour) for recruitment and retention bonuses for these positions.
Per the attached application, the YMCA is requesting $20,000. This would be paid out
as a $5,000 recruitment bonus, plus an additional $5,000 as a retention bonus. The
application says the retention bonus would be paid out for those who stay through
December 2023. If desired, acknowledging that it will likely take some time to recruit for
the positions, the Town could stipulate when the retention portion would be paid out as
it deems appropriate. For example, we could require that those hired be in their
positions for a certain period of time (e.g. 6 or 12 months) before being eligible for the
retention portion.
Proposal:
Staff proposes that the Town Board consider the YMCA of the Rockies’ application for
childcare funds. If approved, staff will prepare an agreement stipulating how and when
funds are to be used.
Advantages:
Page 209
• Childcare for infants and toddlers is in very short supply in the Estes Valley.
Financial assistance for recruiting and retaining teachers for infant and toddler
care positions will hopefully result in more open spaces for children in this age
group.
Disadvantages:
• None.
Action Recommended:
Consider an application from the YMCA of the Rockies for Town childcare funds to help
with recruitment and retention of two teacher positions focused on infants and toddlers.
Finance/Resource Impact:
$20,000 from the Town’s Childcare Fund (101-1900-419.37-97) which has a current
balance of $100,000.
Level of Public Interest
High
Sample Motion:
I move for the approval/denial of the funding request from the YMCA of the Rockies to
assist with recruiting and retaining teachers for two infant and toddler care positions.
Attachments:
1. Application submitted by the YMCA of the Rockies
Page 210
Attachment 1
Page 211
Page 212
1.What population and geographic area will be targeted for service
through this project of program?
The Beverly K. Booe Early Childhood Education program will serve kids ages
6 weeks-5 years. The geographic area will be for anyone who lives and works
in Estes Park. In the summer months, it will also service visitors’ children
ages 3-5.
2.How many children in the Estes Valley (total and unduplicated) do
you expect to service with the project of program for which you are
requesting funding? What ages groups?
Once fully staffed, our facility is licensed for 49 kids. YMCA of the Rockies can
have up to 30 kids ages 2.5-5, however we are limiting enrollment during the
school year to 20 preschool kids due to indoor space and to ensure a quality
program. In the summer that preschool capacity will increase to 30 thanks to
usable outdoor space. In our infant/toddler rooms, the YMCA can have one
room with 9 kids and one room with 10 kids. All of the infant/toddler spots
will be held for residents or employees of the Estes Valley.
3.Will you be able to demonstrate that the families you serve fall below
100% of the Area Median Income? If so, how?
YMCA of the Rockies has financial aid applications available for families. We
partner with the state of Colorado and EVICS to offer scholarships, plus the
YMCA offers additional scholarships that are not only income based, but
need-based. Our scholarship application asks for income levels, but our
regular application does not. The YMCA is committed to making sure our
program is accessible for all.
4.Describe the project or program that will be supported with the
assistance of Town of Estes Park funding if granted.
YMCA of the Rockies has had a difficult time finding qualified teachers to run
our program, specifically in the infant and toddler positions. Additionally, our
pay rate for teachers starts at $19-23/hour. This is in line with our salary
administration plan at the YMCA. However, given the difficult hiring market
for teachers, combined with cost of living in Estes Park, recruitment and
retention are a concern. In previous years when Bennett was operating,
teacher retention was a huge challenge. The current staffing climate, strict
qualifications required by licensing, and rising cost of living make this
concern more relevant now than ever.
We’re hoping the town can support us in offering retention bonuses
(marketed as sign-on bonuses) for our vacant positions. We currently have
an open infant supervisor position and a toddler position that is filled
temporarily through an exemption. This will help us offer competitive wages,
without conflicting our current salary administration plan. Retention bonuses
would be paid to our two teachers with a $5,000 sign on bonus and another
$5,000 retention bonus for those who stay through December 2023.
5.How will you measure the success of the project of program for
which funding is requested?
Page 213
Success will be measured by consistent employment of staff. Childcare is one
of the most important professions because there is so much risk involved –
as well as potential for success. To implement a safe and effective program,
consistent and qualified staff are critical. Turnover rate is high among
preschool teachers because burn out happens quickly if not provided proper
care and compensation. Teachers must be actively engaged with staff,
managing behavior issues, diaper changes, and facilitating curriculum
implementation. According to a survey published by an early childhood
education resource, 45% of early child educators are battling mental health
challenges and burnout. 43% of those say that staffing shortages are
affecting their stress level. Proper compensation for directors, teachers, and
aids is critical to avoid burn out and retain consistent, quality care.
Measurable success includes:
Attraction of applicants for the infant supervisor position
Retention of the toddler teacher through the end of 2023.
6.Who will be responsible for the administration of the project of
program for which you are requesting funding?
Susan Taylor, Program Director at YMCA of the Rockies – EPC.
7.If you are requesting funds on behalf of an existing entity, please
attach the most recent fiscal year-end financial statements reflecting
your entity’s beginning and ending balances for the year.
Here is a link to the 2021 year-end financials for the YMCA of the Rockies in
2021. 2022 financials will be available after April:
https://ymcarockies.org/Portals/0/PDF/Philanthropy/2021%20990.pdf?ver=H
3ORpcF5We8KJfaVjTS1Ig%3d%3d
8.Please list all anticipated funding sources for this project or program:
YMCA of the Rockies received a $250,000 start up donation from an
anonymous YMCA donor. This donation is covering current staffing costs as it
exceeds our enrollment numbers. We are also applying for an Emerging and
Expanding grant through the state of Colorado to cover some of our
construction costs of the toddler classroom and playground, infant classroom,
and professional development opportunities for staff.
Page 214
TOWN ADMINISTRATOR’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jason Damweber, Deputy Town Administrator
Date: March 14, 2023
RE: Resolution 28-23 Sunsetting the Family Advisory Board
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Consider a resolution to sunset the Family Advisory Board (FAB).
Present Situation:
At a Study Session held on February 28, 2023, the Town Board indicated interest in
sunsetting the Family Advisory Board. While the Town Board remains absolutely
committed to addressing community issues impacting families and acknowledges the
talent and dedication of FAB members past and present, Trustees suggested there are
likely more effective ways to tackle these issues than with an advisory board. Some
considerations regarding the interest in sunsetting the FAB include:
• The group has achieved great success in elevating awareness of issues of
importance to families in the community, particularly in the areas of workforce and
attainable housing and childcare, the issues that initially led to the creation of the
FAB.
• As an Advisory Board, the FAB must follow the same open meetings rules as the
Town Board. Any time more than two FAB members want to meet (or even
exchange emails) to discuss issues and make decisions, it must be done in a
properly noticed meeting that is open to the public and staffed by Town Staff. The
FAB’s regular meetings occur only once per month. While special meetings can
be called, they are difficult to schedule because of the availability of FAB members
and Town Staff. Numerous FAB members have stated that being a public body
subject to open meeting requirements inhibits their ability to accomplish its
objectives in a timely or effective manner.
Page 215
• The lack of clarity with respect to the role and responsibilities of the FAB vis-a-vis
the Town Board has been a constant challenge (this has often been referred to as
a "chicken and egg" dilemma, where the Town Board sought policy
recommendations from the FAB while the FAB sought direction from the Town
Board on policy recommendations they should be working on).
• As an advisory board, the FAB’s focus is on making policy recommendations rather
than being action-oriented. This has caused confusion over the years for many
FAB members and Town Board members alike, especially when there has been
interest in being more “hands-on” with respect to projects and advocacy.
• The Town has direct partnerships and regular communication with organizations
in the community that provide on-the-ground services to families. These
organizations are acutely aware of issues impacting families in the community and
directly provide feedback to Town Staff, which may make the FAB’s role in
providing the perspective of families redundant.
• The Town intends to convene a stakeholder group each year moving forward to
share concerns and ideas and provide feedback used to inform the development
of the Annual Workforce Housing and Childcare Funding Plan.
• There may be other opportunities to convene task-oriented ad-hoc committees
moving forward when particular family-related issues arise.
• There has been a lot of turnover on the FAB, especially recently. After being
reconstituted and reconvening for its monthly meetings in May of 2022, there have
been four resignations (although quorum has been met by the remaining
members).
It should also be noted that as a testament to the importance the Town continues to place
on families in the community, the Town intends to create an entirely new position that will
focus specifically and solely on issues related to workforce/attainable housing and
childcare in the Estes Valley, including working directly with family-focused partner
organizations in the community.
Proposal:
Staff proposes that the Town Board consider the attached resolution, which would
formally sunset the Family Advisory Board.
Advantages:
• Increased efficiency in gathering data and perspectives on issues impacting
families given the Town’s direct partnerships with community organizations that
provide services to families.
Page 216
Disadvantages:
• Some FAB and community members have raised concerns that sunsetting the
FAB would reduce the Town’s focus on families and create the perception that the
Town does not prioritize addressing family-related issues. However, as outlined in
this memorandum, it is actually the Town’s intention to put more focus on these
issues, especially with respect to workforce and attainable housing and childcare.
Action Recommended:
That the Town Board consider approval of Resolution 28-23.
Finance/Resource Impact:
No financial impact identified.
Level of Public Interest
Medium
Sample Motion:
I move for the approval/denial of Resolution 28-23.
Attachments:
1. Resolution 28-23
Page 217
RESOLUTION 28-23
SUNSETTING THE FAMILY ADVISORY BOARD
WHEREAS, the Town Board may sunset non-statutorily required Town
Committees as outlined in Board Policy 102; and
WHEREAS, the Family Advisory Board (FAB) has achieved great success in
elevating awareness of issues of importance to families in the community, particularly in
the areas of workforce and attainable housing and childcare, the issues that initially led
to the creation of the FAB; and
WHEREAS, numerous FAB members have stated that being a public body subject
to open meetings requirements inhibits their ability to accomplish its objectives in a timely
or effective manner; and
WHEREAS, the lack of clarity with respect to the role and responsibilities of the
FAB vis-à-vis the Town Board has been a constant challenge; and
WHEREAS, the FAB’s focus on making policy recommendations rather than being
action-oriented has prevented the FAB from actively addressing family issues through
hands-on projects and advocacy; and
WHEREAS, the Town has direct partnerships and regular communication with
organizations in the community that provide on-the-ground services to families. These
organizations are acutely aware of issues impacting families in the community and directly
provide this feedback to Town Staff, which may make the FAB’s role in providing the
perspective of families redundant; and
WHEREAS, the Town intends to convene a stakeholder group to share concerns
and ideas and provide feedback used to inform the development of the Annual Workforce
Housing and Childcare Funding Plan; and
WHEREAS, there may be other opportunities to convene task-oriented ad-hoc
committees moving forward when particular family-related issues arise; and
WHEREAS, the Town intends to create a new position that will focus specifically
and solely on issues related to workforce/attainable housing and childcare in the Estes
Valley, including working directly with family-focused partner organizations in the
community; and
WHEREAS, the Town Board has established that the FAB is no longer necessary
for the efficient and effective operation of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Family Advisory Board is hereby dissolved and its bylaws terminated.
Attachment 1
Page 218
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 219
March 10, 2023
Dear Town Trustees
With regard to the Memorandum in your Board Packet dated March 14 (Resolution XX-23 Sunsetting the
Family Advisory Board) the FAB respectfully shares the following response:
We were each appointed to the Family Advisory Board because of our individual experiences, expertise,
knowledge, and desire to serve. Collectively, we are committed to working on behalf of our town to ensure that
Estes Park is a community where families can live, grow, work, and thrive. We are your partners, not your
adversaries, however, the process that has taken place to sunset the FAB has been poorly executed and has not
valued or honored the work and intent of the FAB.
Six of the 7 current members were new appointees to the FAB in May 2022, and have been in their position for
less than a year. Across the Board, at our March 2 FAB meeting members expressed shock by the Town
Board’s unanimous discussion about sunsetting the FAB. Members recalled encouraging interviews with
positive reception from Town Board representatives just months prior, and excitement for the prospect of
elevating family issues at the policy level.
Prior to Feb 28, the FAB received no counsel or communication to indicate our mission was not being met nor
that the immediate future of the FAB was in jeopardy. FAB members were informed prior to the Feb 28 Town
Board Meeting, that the Board would be doing a “check-in” on FAB’s progress at the preceding Study Session
that evening. We were not made aware that the Board was conducting an “internal review” or considering
sunsetting the FAB. FAB members were in attendance at the study session and were not called upon to answer
questions or provide additional information. FAB has had no opportunity to discuss the concerns of the Town
Board, nor to respond with solutions or alternative options.
As an appointed volunteer Advisory Board, we have taken seriously our responsibility to carry out the roles
identified in our current bylaws. Meetings are held consistently each month and substantive discussions,
activities, and presentations have occurred.
In the fall, among other priorities, the FAB spent a significant amount of time educating ourselves on the 6E
ballot initiative and sharing information with citizens. Along with you, we claimed it as a success when the
ballot issue passed, and we looked forward to being involved in making policy recommendations around use of
those funds. In November we requested involvement in the development of the operating plan but were not
given opportunity to fully engage in the process until the draft was made public. It’s difficult for an Advisory
Board to make recommendations on proposed policy that cannot be shared. Once the draft was made public, we
held a special meeting to develop recommendations for your consideration prior to adopting the plan on Feb 28.
While it is noted that open meeting rules apply to FAB and are at times frustrating for volunteers who aren’t
accustomed to public meeting regulations, FAB members have always respected and taken seriously the rules,
accomplishing our work within those confines, and working on assignments between meetings. Future
committees and task forces would be held to these same rules.
While FAB has received criticism for failing to “bring policy recommendations” to the Town Board, there does
not seem to be acknowledgment that the FAB has met the responsibilities stated in the by-laws to Research,
review, and summarize data on issues, challenges, needs, service gaps, and barriers to service facing families
in the Estes Valley. Nor has the Town requested, during the lifespan of the FAB, any policy review as directed
in the bylaws. At your request, we are happy to provide a complete list of our accomplishments since May
2022.
Public Comment Received by 2023-03-13
Page 220
The Memorandum states that the Town has existing relationships with organizations that provide direct service
to families, therefore making the FAB’s role redundant. One of the benefits of having a FAB is to condense
information and trends from all sectors for more effective communication with the Town Board. The FAB has
also demonstrated the ability to build trust with organizations and families who traditionally distrust the
government.
The Memorandum states that a task force may be a better vehicle for addressing family needs and concerns.
We would advocate that families are indeed the fabric of the community, and their needs, challenges, and
opportunities are on-going, and deserving of consistent attention and representation if we truly intend to be a
family-friendly community.
The statement in the Memorandum that there has been “a lot of turnover, especially recently”, does not tell the
whole story. Two long-serving FAB members resigned last summer. One due to inability to make meetings,
and the other to relinquish her position to a colleague from the same organization. One newly appointed
member resigned shortly after appointment due to meeting conflicts, and another staff member from her
organization applied. The previous Chair of the FAB resigned abruptly in December, due to taking a job that
created a conflict of interest. Four applications have been received by the Town Clerk’s office since early
December, and none have been notified for interviews.
The Memorandum states that a new staff position will be created to work on issues related to families. While
we solidly support additional staff resources, this does not eliminate the need for, or value of, a well -informed
citizen advisory board.
The Memorandum states advantages and disadvantages of sunsetting the FAB. Our perspective is different.
Advantages: free up staff time and trustee liaison time for other projects and assignments. Disadvantages:
Town Board will be perceived by some as not being “family-friendly”; Town Board will be relinquishing a
connection to an appointed, informed citizens advisory group providing counsel, information and
recommendations impacting families; Town Board will be breaking trust with appointed volunteer citizens, and
setting a precedent that citizen boards may be sunset with little or no notice; promised follow-up with families
who have attended FAB Listening Sessions (on behalf of the Town) will not be honored.
In closing, we want to be clear that the FAB is not opposed to considering other formats or platforms for
engaging the voice of families in local policy. We only ask that the FAB be a part of those discussions. We
recommend that you delay the sunsetting of the FAB and provide an opportunity for us to come together in
collaborative decision making before moving forward.
Thank you for your consideration,
Town of Estes Park Family Advisory Board Members
Nancy Almond, Chair
Deanna Ferrell, Vice-Chair
Aleta Kazadi
Rut Miller
Jessica Moffett
Nicole White
Sue Yowell
Page 221
Start date Agenda_Item_Title Name Stance_on_item Comments_for_the_Board_of_Trustees_File_Upload
3/13/2023 5:12 PM Resolution 28-23. Nancy Almond Against
The FAB requests that the Town Board (TB) delay the sunsetting of the FAB until after May 4, and that you
direct staff to work with FAB over the next 2 months to facilitate a successful transition to a community-
based Family Board model. Two months gives FAB reasonable notice of your decision to sunset, the
opportunity to address unfinished projects, complete recommendations to the TB, and begin the process
of planning for the transition to a community-based Board. We also request that going forward, the TB
commit staff resources to continue the work of advancing family issues and priorities through
representation on the new community-based Family Board.
Respectfully submitted,
Town of Estes Park Family Advisory Board
Letter from FAB
(Already included in
packet)
3/13/2023 4:34 PM Resolution 28-23. Nicole White Neutral
List of FAB's accomplishments in the last 11 months:
-had a table at the EVICS community resource fair
-held two Family Listening Sessions (one in English, one in Spanish)
-distributed a report from the Family Listening Sessions
-some of our membership got invited to, and attended the Larimer County Mental Health Summit
-wrote an article of Mental Health resources for the community
-Collaborated with the school district to streamline the resource guide on the town website
-encouraged the town/PD to seek grants/funding for a second mental health co-responder from
Summitstone (and now they will have second one this year)
-made recommendations for 2022 6E operating plan, including the updating of the childcare needs
Public Comment received by noon on 2023-03-14
Page 222
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: March 14, 2023
RE: Interview Committee for the Estes Park Board of Appeals.
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Committee
QUASI-JUDICIAL YES NO
Objective:
To appoint Town Board members to the interview committee for vacancies on the Estes
Park Board of Appeals.
Present Situation:
The Estes Park Board of Appeals consists of five volunteer community members with
technical qualifications. The board currently has three vacancies:
• for a licensed general contractor with at least ten years’ experience,
• a registered design professional with architectural experience or a general
contractor or superintendent of building construction with at least ten years’
experience, five of which shall have been in responsible charge of work, and a
• registered design professional with plumbing engineering experience or a
plumbing contractor with at least ten years’ experience, five of which shall have
been in responsible charge of work.
The Town Clerk’s Office has advertised the opening and currently has received four
applications as of the date of this memo.
Proposal:
Policy 101 Section 6 states all applicants for Town Committees/Boards are to be
interviewed by the Town Board, or its designee. Any designee will be appointed by the
Town Board. Therefore, two members of the Board would interview all interested
applicants for the board positions.
Advantages:
To move the process forward and allow interviews to be conducted of interested
applicants.
Page 223
Disadvantages:
None.
Action Recommended:
To appoint two Trustees to the interview committee.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the appointment of Trustees __________ and ___________ to
the Estes Park Board of Appeals interview committee.
Attachments:
None.
Page 224
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: March 14, 2023
RE: Interview Committee for the Estes Park Board of Adjustment.
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Committee
QUASI-JUDICIAL YES NO
Objective:
To appoint Town Board members to the interview committee for a vacancy on the Estes
Park Board of Adjustment.
Present Situation:
The Estes Park Board of Adjustment consists of three volunteer community members.
The board currently has one vacancy, the Town Clerk’s Office has advertised the
opening and currently has received two applications as of the date of this memo.
Proposal:
Policy 101 Section 6 states all applicants for Town Committees/Boards are to be
interviewed by the Town Board, or its designee. Any designee will be appointed by the
Town Board. Therefore, two members of the Board would interview all interested
applicants for the board positions.
Advantages:
To move the process forward and allow interviews to be conducted of interested
applicants.
Disadvantages:
None.
Action Recommended:
To appoint two Trustees to the interview committee.
Finance/Resource Impact:
None.
Page 225
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the appointment of Trustees __________ and ___________ to
the Estes Park Board of Adjustment interview committee.
Attachments:
None.
Page 226
Estes Park Museum Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Travis Machalek, Town Administrator
From: Derek Fortini, Museum Director
Date: March 14, 2023
RE: Estes Park Museum 2022 Annual Report:
Report:
Background
The Estes Park Museum cultivates a passion for Estes Park History. Each year
strategic initiatives are developed by Museum staff, in consultation with the Deputy
Town Administrator, to address goals beyond ongoing annual operations. The initiatives
are derived from community interest and staff proposals that further the Museum’s
mission to conduct activities that preserve, share, and respect the unique history of
Estes Park. Initiatives are aligned with department resources and put into context within
outcome areas. The overall Strategic Initiatives Outcome Areas align with Town
Strategic Goals:
1) Preserve History (Town Strategic Goal: Outstanding Community Services)
2) Share History (Town Strategic Goal: Exceptional Guest Services)
3) Operational Excellence (Town Strategic Goal: Governmental Services and
Internal Support)
2022 Strategic Initiatives Met
• Receive State Grant to finish second part of walkway at Birch Ruins to
complete preservation project
• Digitize newspapers from 1978-1991
• Continue processing local history collection from Estes Valley Library
• Continue to work on donation backlog from 2012 through 2019
• Continue (started in 2021) to collect items/stories of current events that
will be historic
• Complete Phase IV of artifact cleaning, relocation, re-housing, and
catalogue update
• Utilize contracted media specialist to conduct 9 oral histories (Due to
scheduling/resources, 5 were conducted)
• Execute Historic Boyd Building temporary exhibit: Greig Steiner Exhibit
• Begin to develop website virtual content and publish oral histories online
• Update how to gather visitor information in “sign-in” book
o Strive for 10% local gallery visitors annually
Page 227
o Strive for 20% repeat gallery visitors annually
• Add and develop Museum Assistant 2022 Summer Seasonal Position
• Explore how to transition Museum Annex lighting to LED lighting
2022 Strategic Initiatives not met
• Draft Disaster Plan for Museum and make any necessary purchases (deferred to
2023)
• Create Knoll-Willows signage for Stanley Golf Course (Parks to install sign)
(deferred to 2023)
• Complete Museum Annex public research space (deferred to 2023)
• Create Cobb-Macdonald and Historic Boyd Building interpretive signs (deferred
to 2023)
• With Facilities Department support, pursue grant to re-roof Birch Cabin (on State
Register)
• With Facilities Department support, pursue grant to re-roof Hydroplant cottages
(on National Register)
• Research basic outline to develop a Collections Plan (deferred to 2023)
Attendance Comparison
Venue 2018 2019 2020 2021 2022 Cumulative
2017-2022
Estes Park Museum
Gallery
3,6281 3,8232a
& b
7184 4,4696 6,141 18,779
Estes Park Museum
Programs and Tours
2,159 2,291 7125 3,1857 2,2038 10,550
Historic Fall River
Hydroplant
1,007 2693 04 544 9079 2,727
Total 6,794 6,383 1,430 8,198 9,251 32,056
1. The Museum gallery was closed to prepare for the remodel project and to
move artifacts for April-May, and October-December in 2018. In all, the
gallery was open seven complete months.
2. Gallery attendance was affected by:
a. Gallery was open May 31-December 28, 2019 (due to remodel
January - May)
b. Gallery hours were revised to Wednesday – Saturday, 10 a.m. - 4 p.m.
year-round as opposed to May-October Tuesday-Saturday 10 a.m. -4
p.m., Sunday 1-4 p.m. and November – April Friday and Saturday 10
a.m. -4 p.m., Sunday 1-4 p.m.
3. In an attempt to manage workload, the Hydroplant was opened by
appointment only in 2019. This effort created more of a time burden on staff.
In 2021, hours were adjusted to Thursday – Saturday, 1-4 p.m. with docent
Page 228
led tours at 1, 2, and 3 p.m. Staff analyzed the times/days tours were
requested in 2019 to establish the most popular times for hours.
4. The Museum closed to the public on March 15, 2020 due to COVID-19 and
did not reopen in 2020. The Historic Fall River Hydroplant did not open in
2020 due to COVID-19.
5. This included 394 “in-person” program attendees before the closure and 318
YouTube views of virtual program presentations and recordings.
6. The Museum Gallery was opened from May 19,2021-December 31, 2021.
7. This includes attendance from 10 online programs and 59 walking tours
attendees.
8. Because of the transition to in-person programming, this number does not
include online view count.
9. The Historic Fall River Hydroplant was open an extra month for the season;
June – September in 2022.
Gallery Attendance:
Gallery visitation consisted of 90% first time visitors and 10% repeat visitors. Nearly 8%
of visitors were local.
Gallery Visitor Domestic Distribution:
Top 10 Cities of Origin of Museum Visitors within Colorado:
Page 229
2022 Collaborations:
Estes Park Museum Friends & Foundation, Inc.
• Continued to collaborate on the capital campaign for the funding to convert the
Museum Annex into an ideal Collections and Research Facility
• Sale of paver stones
• Sale of Museum Friends publication Estes Park and Rocky Mountain National
Park: Then and Now, Revised Edition
• Newspaper Digitization (see below)
Other Town of Estes Park Committees that Museum staff serve on:
• Web Team
• Customer Service Team
• Volunteer Coordination Team
• Grant Coordination Team
• Philanthropy Committee/Employee Engagement Committee
• Public Engagement Team
Estes Valley Library District
• Digitized roughly 13 years-worth of local newspapers (1978-1991). This is a
multi-year project that will end when the local newspapers are digitized to the
current year. Digitized, keyword-searchable files are available on the Colorado
Historic Newspaper Collection website (coloradohistoricnewspapers.org). The
project is funded with an annual commitment of $10,000 from the Estes Valley
Library District, $10,000 from the Estes Park Museum Friends & Foundation,
Inc., and $5,000 from the Town of Estes Park. The Library and Museum Friends
doubled their budget for the 2022 phase of the project.
Digitized Local Newspaper Usage via Colorado Historic Newspaper Collection
Page 230
Views of Estes Park Newspaper
Pages
Searches within Estes Park
Newspapers
2018 1,771 249
2019 6,881 1,062
2020 15,505 1,421
2021 16,025 2,146
2022 16,659 1,882
Outside Funding in 2022:
• Trust donation
o The Museum received a trust donation of $5,663. The Estes Park
Museum Friends & Foundation, Inc. were able to secure and additional
$3,337 in grant funding/donations so that the Museum could purchase a
large format scanner. The scanner will be used to digitize large maps,
photographs, and documents.
• Estes Park Museum Friends & Foundation, Inc.
o Donated $24,125 towards exhibits, collections, programming, and
advertising expenses
o Estes Park Museum Annex building improvements fundraising: YTD -
$565,931 (growth of $8,830 during 2022)
Collections Comparison
2016 2017 2018 2019 2020 2021 2022
Acquisitions Donors 33 50 15 21 22 43 42
Items 9521 823 3002 154 215,
4 collections3
189,
4 collections3
144
4
collections3
Research
Requests
(utilizing the
collection to
answer history
related
questions
posed by public
researchers)
Research
Requests
61 145 87 115 86 121
104
Staff Hours
spent
researching
56 62 36 42.5 47.3 64.7 56.57
PastPerfect
Catalogue
Online searches
conducted
2,081 3,514 3,408 2,561 2,710 2,917 6,212
Page 231
1. This number will increase in the future as the Estes Valley Library’s Local
History Archive continues to be processed and accounted for as a 2016
donation
2. In April 2018, there was a hold in accepting donations (with a few exceptions),
the donation hold was lifted in October of 2019
3. A collection is a group of archival materials numbering more than 100
individual pieces that are grouped together with a finding aid
Artifact Update
Since the collections move from on- and off-site storage to the Museum Annex in
2018/2019, staff has taken the opportunity to clean and rehouse each artifact. While
completing this task, database records are revised with the artifact’s new location, a
new photograph, and a revision of any missing data. The process is ongoing and will
benefit the preservation of artifacts, along with aiding staff and the public during
research.
Pre-2018
(preparation
for move)
2018 2019 2020 2021 2022 Total number and
percentage updated out of
32,402 artifacts currently
recorded in database
Number of
artifacts
updated
1,032 625 1,231 3,983 3,065 1,473 11,570 or 36%
Volunteer Comparison
Museum volunteers hold specific titles of Gallery Host, Historic Fall River Hydroplant
Tour Docent, Volunteer Collections Assistant, Volunteer Exhibit Assistant, and
Downtown Walking Tour Docent. 20181 20192 20203 20213 2022
Volunteers 40 31 18 28 33
Hours 1,456 1,096 527 1,165 1,782
1. In 2018, the total volunteer hours were affected by the closure of the Museum
gallery for 5 months out of the year.
2. In 2019, the total volunteer hours were affected by the gallery being open only
7 months out of the year because of the building remodel.
3. Even though the gallery closed to the public in March 2020, volunteers assisted
in a limited capacity with projects in Collections throughout the year. This
carried though through the gallery reopening in May 2021.
Page 232
Oral History Interview Collection Highlights
Five local individuals (Greig Steiner’s second interview, Mike Lewelling, Dr. James H.
Pickering, Bill Pinkham, and Wes Kufeld) were filmed and interviewed by the Estes Park
Museum in 2022. These interviews will be available to view at www.estes.org/museum
in the near future. In early 2023, as part of an ongoing project, 37 Oral History
Interviews from the collection were added to the Museum’s website. These are available
to anyone with internet connection/access to YouTube and bring the total viewable
interviews to 57. There are nearly 200 Oral History Interviews within the Museum
collection dating back to the late 1970s. The overall goal is to make them all accessible
online.
Strategic Initiatives for 2023
• Finish physical walkway work for State Grant for second part of walkway
at Birch Ruins completing preservation project
• Digitize newspapers from 1991-1997
• Continue (started in 2016) processing local history collection from Estes
Valley Library
• Continue (started 2017) to work on donation backlog (2012-present)
• Complete Phase V of artifact cleaning, relocation, re-housing, and
catalogue update
• Execute Museum Annex Phase II building improvements
• Utilize contracted media specialist to conduct 8-9 oral histories (as budget
allows)
• Advocate for staff to support collections care in 2024
• Contract for Historic Building Assessment to identify preservation and
cyclical maintenance of all historic buildings (non-budgeted)
• New display/interpretation for Historic Fall River Hydroplant
• Re-interpret Historic Fall River Hydroplant
• Complete Annex public research space
• Develop virtual content:
o Continue to publish oral histories online (started in 2022): 10-15
additional interviews
o Film on Birch Ruins/Cabin with completion of grant
• Develop 2023 Museum Assistant Position
• Knoll-Willows signage for Stanley Golf Course (Parks to install sign)
• Define/pursue language accessibility
• Complete Disaster Plan Draft for
• All staff to attend American Alliance of Museums conference in Denver
Page 233
Page 234