HomeMy WebLinkAboutPACKET Town Board 2023-02-14The Mission of the Town of Estes Park is to provide high-quality, reliable services for
the benefit of our citizens, guests, and employees, while being good stewards of
public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
This meeting will be streamed live and available on the Town YouTube page at
www.estes.org/videos
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, February 14, 2023
7:00 p.m.
ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments
will be provided to the Board for consideration during the agenda item and added to the final packet.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PROCLAMATION – PIETER HONDIUS 100TH BIRTHDAY.
YEARS OF SERVICE RECOGNITION.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1.Bills.
2. Town Board Minutes dated January 24, 2023 and Town Board Study Session Minutes
dated January 24, 2023.
3. Family Advisory Board Minutes dated January 5, 2023 (acknowledgement only).
4. Transportation Advisory Board Minutes dated December 21, 2022 (acknowledgement
only).
5. Appoint Town Attorney Kramer to the Colorado Municipal League (CML) Policy
Committee.
6. Frozen Dead Guy Days Permit Application for use of Bond Park.
7.Reappointment of Marina Connors to the Larimer County Solid Waste Policy Advisory
Council for a term expiring November 30, 2025.
8. Resolution 07-23 MOU Extension with Headwaters Economics Inc., regarding
participation in the Community Planning Assistance for Wildfire (CPAW) Program.
Prepared 02-03-2023
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NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
9. Resolution 08-23 to Consider a Program Plan to Assure Title VI Compliance as a
Recipient of Federal Transit Administration (FTA) Funding for Public Transportation.
10. Resolution 09-23 Setting the Public Hearing for a New Lodging and Entertainment
Liquor License Application for Big Thompson Property LLC dba Estes Village Inn for
February 28, 2023.
11. Resolution 10-23 Setting the Public Hearing for a New Hotel and Restaurant Liquor
License Application for St. Vrain Property LLC dba Twin Owls Motor Lodge for
February 28, 2023.
PLANNING ITEMS: Items reviewed by Planning Commission or staff for Town Board Final
Action.
1. ACTION ITEMS:
A. RESOLUTION 11-23 THIRD SUPPLEMENTAL CONDOMINIUM MAP, THE
MEADOWS AT WILDFIRE CONDOMINIUMS, 1802 WILDFIRE ROAD, WILDFIRE
HOMES LLC, APPLICANT. Planner Woeber.
Applicant requests approval of a Supplemental Condominium Map for Building G.
B. ORDINANCE 01-23 ALLEY VACATION, PLATTED ALLEY WITHIN THE FIRST
RESUBDIVISION OF BUENNA VISTA TERRACE, TODD PHILLIPS, EP REAL
ESTATE LLC, AND THE TOWN OF ESTES PARK, APPLICANTS. Planner
Woeber.
To vacate a platted alley located between properties along Moraine Avenue and
Courtney Lane.
ACTION ITEMS:
1. RESOLUTION 12-23 ESTABLISHING 2023 SEASONAL PAID PARKING AND
PARKING PERMIT FEES. Manager Solesbee.
Establish 2023 paid parking fees, parking permit fees, and guidance for future
expenditures of paid parking revenue.
2.RESOLUTION 13-23 AUTHORIZING THE TOWN ADMINISTRATOR TO EXECUTE
A CONSTRUCTION CONTRACT TO INSTALL A NEW WATERMAIN AND
PORTIONS OF PRIVATE SERVICE LINES UNDER ELKHORN AVENUE FROM
MACGREGOR AVENUE TO MORAINE AVENUE. Director Bergsten and Manager
Wesley.
To expedite Elkhorn Avenue water infrastructure construction before the beginning of
the Downtown Estes Loop construction.
3.RESOLUTION 14-23 APPROVING THE COLORADO REGIONAL OPIOID
INTERGOVERNMENTAL AGREEMENT FOR THE LARIMER COUNTY REGION
AND FIRST AMENDMENT. Town Attorney Kramer.
To participate in the Larimer County Regional Opioid Council for the distribution of
regional opioid funds resulting from Colorado’s share of national legal settlements
regarding opioids.
4.APPOINTMENT TO THE LARIMER COUNTY REGIONAL OPIOID ABATEMENT
COUNCIL. Town Clerk Williamson.
ADJOURN.
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Town of Estes Park, Larimer County, Colorado, January 24, 2023
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 24th day of January, 2023.
Present: Wendy Koenig, Mayor
Scott Webermeier, Mayor Pro Tem
Trustees Marie Cenac
Kirby Hazelton
Barbara MacAlpine
Patrick Martchink
Cindy Younglund
Also Present: Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Kimberly Disney, Recording Secretary
Absent: Travis Machalek, Town Administrator
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
RECOGNIZE COMPREHENSIVE PLAN ADVISORY COMMITTEE MEMBERS:
Mayor Koenig recognized the following Comprehensive Plan Advisory Committee
members for their work on the Estes Forward Comprehensive Plan: David Bangs, Eric
Blackhurst, Matthew Comstock, Charles Cooper, Matthew Heiser, Michael Kennedy,
Robert Leavitt, Kirby Hazelton, John Schnipkoweit, David Shirk, Frank Theis, Karen
Thompson, Rosemary Truman, and David Wolf.
AGENDA APPROVAL.
It was moved and seconded (Cenac/Webermeier) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
Bill Brown/Town resident and Greg Rosener/County resident spoke regarding Larimer
County’s intention to reduce the number of residentially zoned vacation home licenses
through attrition within the unincorporated area of the valley. They highlighted the turnover
rate of vacation home licenses within town limits, the potential economic impact of lodging
and sales tax revenues to the Estes Valley should the amount of licenses be reduced,
effects on local businesses, and requested the Town communicate with the County
regarding the impacts on Estes Park.
Frank Theis/County resident stated his appreciation of the building code presentation
provided during the study session and requested the community review the County’s
analysis of short-term rentals in the Estes Valley.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: The potential benefit of the
Board attending meetings for advisory boards and commissions outside of their liaison
duties. The Sister Cities met and approved a new mission statement, working to reinstate
the tax-exempt status, and the development of new bylaws, website, and goals. The
Estes Park Planning Commission met and continued discussions on the missing middle
housing concept and approved a special review of the Historic Stanley Home Foundation.
The Transportation Advisory Board met and elected the Chair and Vice-Chair; they
discussed complete streets, mobility services, and reports were given from engineering.
Visit Estes Park met and discussed the planning of the Frozen Dead Guy event.
Representative Joe Neguse and Senator Janice Marchman held a Town Hall meeting in
Estes Park. The Larimer County Solid Waste Policy Advisory Council met and discussed
issues regarding the transfers of waste and operation of the county landfill. The Police
Auxiliary provided a training on situational awareness and continues to accept
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Board of Trustees – January 24, 2023 – Page 2
applications for volunteers. The Estes Park Economic Development Corporation met and
approved new bylaws to address board operations and the strategic planning process;
and the Business Accelerator Services of Estes program graduation would be held in
March. The Estes Park Non-Profit Resource Center annual Queens Ball fundraiser would
include a live auction, dance party, and silent auction.
TOWN ADMINISTRATOR REPORT.
None.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated January 10, 2023 and Town Board Study Session
Minutes dated January 10, 2023.
3. Estes Park Planning Commission Minutes dated November 15, 2022
(acknowledgement only).
4. Resolution 03-23 On-Call Professional Services Contracts with HDR Engineering
Inc., CDM Smith, Lithos Engineering, and JDS-Hydro/RESPEC for Water System
Infrastructure Upgrades.
It was moved and seconded (Hazelton/Younglund) to approve the Consent Agenda,
and it passed unanimously.
LIQUOR ITEMS:
1. RESOLUTION 04-23 TRANSFER OF A RETAIL LIQUOR STORE LICENSE
FROM KNH I&E, INC., DBA ROCKY MOUNTAIN DISCOUNT LIQUOR TO
GOLDSANG INC., DBA ROCKY MOUNTAIN DISCOUNT LIQUOR, 350 W.
RIVERSIDE DRIVE, ESTES PARK, CO 80517. Mayor Koenig opened the public
hearing and Town Clerk Williamson presented Resolution 04-23. She reviewed the
application for the transfer of a Retail Liquor Store License, stating all paperwork
and fees have been submitted, and a temporary permit has been issued allowing
continued sale of alcohol during the transfer process. The applicant was aware of
the Training for Intervention Procedures requirement and intends to attend training
in March 2023. The applicant was available for questions and stated this would be
his first liquor license. Mayor Koenig closed the public hearing and it was moved
and seconded (Younglund/MacAlpine) to approve Resolution 04-23 for the
Transfer of a Retail Liquor Store License from KNH I&E Inc., dba Rocky
Mountain Discount Liquor to Goldsang Inc., dba Rocky Mountain Discount
Liquor, 350 W. Riverside Drive, and it passed unanimously.
PLANNING ITEMS: Items reviewed by Planning Commission or staff for Town Board
Final Action.
1. ACTION ITEMS:
1. RESOLUTION 05-23 SECOND SUPPLEMENTAL CONDOMINIUM MAP,
THE MEADOWS AT WILDFIRE CONDOMINIUMS, 1802 WILDFIRE ROAD,
WILDFIRE HOMES LLC, APPLICANT. Mayor Koenig opened the public
hearing and Planner Woeber presented Resolution 05-23 for a Condominium
Map of Building H within the Meadows at Wildfire Condominiums. Per the Estes
Park Development Code, a condominium map must be submitted and
approved to depict the precise location of each building. Lonnie Sheldon/Van
Horn Engineering was available for questions. Mayor Koenig closed the public
hearing and it was moved and seconded (Webermeier/Younglund) to
approve Resolution 05-23, and it passed unanimously.
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Board of Trustees – January 24, 2023 – Page 3
ACTION ITEMS:
1. POLICE DEPARTMENT REORGANIZATION. Police Chief Hayes reviewed the
administrative reorganization of the department to assist with meeting the service
delivery expectation of the community and the Town Board, and to further maintain
reasonable and balanced workloads for staff. He highlighted the current
organization and stated the proposed reorganization would eliminate the
Administrative Lieutenant position and utilize those funds to create a Deputy Police
Chief position. The Deputy Police Chief would ensure specific administrative tasks
were housed under one job description, allow for more productive liaison duties
with other entities, and have a designated responsible party should the Police
Chief be out of the office. The Board discussed Police Department staff
involvement in the reorganization, effects on the currently staffed Administrative
Lieutenant, financial impacts, the timing of this reorganization outside of the
budgeting process, and the hiring timeline. It was moved and seconded
(Younglund/Hazelton) to approve the Police Department Reorganization, and
it passed unanimously.
2. RESOLUTION 06-23 CONDITIONALLY APPROVING A CONSTRUCTION
CONTRACT WITH MOUNTAIN CONSTRUCTORS, INC., FOR THE
CONSTRUCTION OF A ROUNDABOUT AT THE INTERSECTION OF US 36
AND COMMUNITY DRIVE. Director Muhonen presented Resolution 06-23 to
conditionally approve a construction contract with Mountain Constructors Inc., for
the construction of a roundabout at the US 36 and Community Drive intersection.
He highlighted the history of the project, the 2009 traffic study for the Town’s Event
Center, 2013 flood recovery delays on the project, and design changes.
Negotiations regarding the Disadvantage Business Enterprises contract
requirement between Mountain Constructors Inc., and CDOT would be concluded
by February 3, 2023, and with the conditional approval by the Town Board,
construction could begin in February with an expected completion date of mid-
June 2023. The Board discussed whether negotiations on the Disadvantage
Business Enterprise were regularly resolved and the timing of negotiations. It was
moved and seconded (Hazelton/Webermeier) to approve the Resolution 06-
23, and it passed unanimously.
REPORTS AND DISCUSSION ITEMS:
1. ESTES VALLEY HOUSING NEEDS ASSESSMENT AND STRATEGIC PLAN –
FINAL REPORT. Deputy Town Administrator Damweber and Mollie
Fitzpatrick/Root Policy Research presented the Estes Valley Housing Needs
Assessment and Strategic Plan Final Report. They highlighted key findings from
data analysis and community engagement, housing needs, housing strategies, the
vision, goal, objectives, and values of the plan, framework for implementation, and
action priorities. The Board discussed the longevity of retiring workforce in the
Estes Valley, budgeting for new employment positions referenced in the report,
accessory dwelling unit incentives, the Winter Park Short-Term Fix Program,
employer collaboration timeline, education and outreach, and next steps for an
operational plan.
Whereupon Mayor Koenig adjourned the meeting at 8:40 p.m.
Wendy Koenig, Mayor
Kimberly Disney, Recording Secretary
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Town of Estes Park, Larimer County, Colorado January 24, 2023
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 24th day of January, 2023.
Board: Mayor Koenig, Mayor Pro Tem Webermeier, Trustees
Cenac, Hazelton, MacAlpine, Martchink, and Younglund
Attending: All
Also Attending: Deputy Town Administrator Damweber, Town Attorney
Kramer, and Town Clerk Williamson
Absent: Town Administrator Machalek
Mayor Koenig called the meeting to order at 5:45 p.m.
BUILDING CODE DISCUSSION.
Director Gardner and SafeBuilt Building Official Rusu recommended the adoption of the
2021 International Building (IBC) and Residential Codes (IRC) to be in alignment with
Larimer County. The Town has adopted the 2015 IBC/IRC with local amendments.
The adoption of the 2021 codes would include local amendments currently adopted with
the 2015 codes. The Town uses the 2015 International Energy Conservation Code
(IECC). State law requires all municipalities to adopt an IECC by July 2023. Staff
continues to evaluate the 2018 and 2021 energy codes to determine the impacts on
development, building contractors and homeowners. By 2026 the state requires the
adoption of the 2021 IECC. At this time staff proposes the adoption of the 2021 IECC in
July with implementation on January 1, 2024 to provide the development community
time to adjust construction plans and costs, which are estimated at $10,000 to $20,000
in additional costs to meet the new code requirements. Larimer County has adopted
the 2021 IECC. Staff intends to present the Board with additional information on the
pros and cons of adopting the different versions of the IECC. Staff continues to review
the Property Maintenance Code which focuses on commercial building. The code
provides the authority the ability to intervene if a life safety issue that impacts the public
health and safety presents itself. Only chapters one and two would be adopted.
Board comments were heard and summarized: concerns were raised with the adoption
of the new building codes increase cost for workforce housing units being built; the new
codes would provide additional energy efficiency and decrease utility costs for the
homeowner over time; questioned what portion of the house would need to be updated
to the new energy code due to a remodel permit; and concerns were raised on the
authority the Property Maintenance Code provides the building official. The Board
requested additional information on both codes at the February 28, 2023 study session.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Fine Arts Guild Art Center and Energy Code would be added to the February 28, 2023
meeting. A discussion on an Environmental Sustainability Advisory Board and
Environmental Sustainability Manager to be added to the approved/unscheduled items.
There being no further business, Mayor Koenig adjourned the meeting at 6:45 p.m.
Jackie Williamson, Town Clerk
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Town of Estes Park, Larimer County, Colorado, January 5, 2023
Minutes of a meeting of the FAMILY ADVISORY BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held in Room 203 of the
Estes Park Town Hall in said Town of Estes Park on the 5th day of January,
2023.
Board: Members Nancy Almond, Deanna Ferrell, Aleta Kazadi, Rut
Miller, Jessica Moffett, Nicole White, and Sue Yowell
Also Attending: Town Board Liaison Younglund, Assistant Town Administrator
Damweber, Interim Captain Life and Deputy Town Clerk
Beers
Absent: Nancy Almond
Member Yowell called the meeting to order at 3:32 p.m.
PUBLIC COMMENT.
None.
LIAISON REPORT.
None.
MEETING MINUTES DATED DECEMBER 1, 2022.
It was moved and seconded (White/Miller) to approve the meeting minutes dated
December 1, 2022, and it passed unanimously.
OFFICER ELECTIONS.
It was moved and seconded (Yowell/Kazadi) to appoint Nancy Almond as Chair and
Deanna Ferrell as Vice-Chair, and it passed unanimously.
EP HEALTH PRESENTATION DEBRIEF.
FAB discussed the presentation from EP Health, practitioner services moving outside of
the Estes Valley, whether hospital services would change if demand increases in the
future and how FAB can assist with informing the public on gaps in services and available
services. FAB discussed writing an article for Town distribution related to the hospital
services offered in Estes Park.
PLANNING FOR 2023.
It was determined in order to accommodate members schedules, meetings would begin
at 3:35 p.m. Staff has received one application for the FAB and a member of the public in
attendance stated interest in applying. FAB discussed interest in recruiting a member with
connection to the hospital and members were encourages to identify other opportunities
to have representation from the community including Spanish speaking individuals.
Discussion ensued regarding quarterly reporting to the Town Board during public
comment and content preparation. Family Listening Sessions were discussed including:
holding the sessions at different locations, determining a date in March, considering
spring break conflicts and determining discussion topics. FAB would review the 2022
goals and identify 2023 priorities at the February meeting which align with the Town Board
2023 Strategic Plan.
STAFF REPORT – UPDATE ON ISSUE 6E LODGING TAX.
Staff continues to develop an operating plan which identifies funding amounts applied to
Workforce Housing and Childcare and how funding would be used to address needs in
the community. Staff would coordinate with partnering agencies to determine needs and
funding use and would review amendments to existing intergovernmental agreements to
maximize use. Discussion ensued regarding the vacant Childcare Director position at the
YMCA of the Rockies, infant care needs and position benefits including housing
opportunities. FAB suggested a member contact the owner of Estespark.com to
encourage the positing of open positions in the community.
There being no further business Vice-Chair Ferrell adjourned the meeting at 4:38 p.m.
/s/Bunny Victoria Beers, Deputy Town Clerk Page 7
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Town of Estes Park, Larimer County, Colorado, December 21, 2022
Minutes of a Regular meeting of the TRANSPORTATION ADVISORY
BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held
in the Municipal Building in said Town of Estes Park on the 21st day of
December, 2022.
Board: Chair Belle Morris; Vice-Chair Kristen Ekeren; Members
Javier Bernal, Jessica Ferko, Ann Finley, Larry Gamble, Linda
Hanick, Mark Igel, and Gordon Slack; Trustee Patrick
Martchink; Staff Liaison Greg Muhonen
Attending: Chair Morris; Vice-Chair Ekeren; Members Bernal, Ferko,
Gamble, Hanick, Igel, and Slack; Trustee Martchink; Director
Muhonen; Managers Hook and Solesbee; Recording
Secretary McDonald; Jeff Bailey, Public Works Engineer;
Presenters Ryan Burke and Melita Pawlowski, Slate
Communications; Tom Hannah, Public Attendee
Absent: Member Finley
Chair Morris called the meeting to order at 12:17 p.m.
Prior to commencement of the official agenda, Director Muhonen thanked TAB members
for their 2022 service. An appreciation lunch was available during the meeting.
PUBLIC COMMENT
Tom Hannah (Resident) expressed support of the Town’s work in exploring different traffic
patterns on one-way streets in the Reclamation Neighborhood area. He also expressed
safety concerns about the crosswalk at Highway 7 and First Street, where signage is
difficult for drivers to see.
TRUSTEE LIAISON UPDATE
Trustee Martchink did not provide an update.
APPROVAL OF MINUTES DATED NOVEMBER 16, 2022
It was moved and seconded (Gamble/Hanick) to approve the November 16, 2022,
minutes with minor amendments, and the motion passed unanimously.
DOWNTOWN WAYFINDING PLAN
Manager Hook referenced the November 11 Downtown Wayfinding Signage Program –
Design & Implementation Plan (DWP) that was presented at the TAB’s November 16
meeting. Plan review by the Colorado Department of Transportation (CDOT) revealed
concerns about the language and icon use on type 7 signs in CDOT right-of-way, which
do not comply with their wayfinding standards defined in the Manual on Uniform Traffic
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Transportation Advisory Board – December 21, 2022 – Page 2
Control Devices (MUTCD). The DWP has been adjusted to eliminate directions to name-
specific local destinations, since such specific language is reserved for brown signs
signifying state and national resources. Manager Hook will redline CDOT’s specifications
about its ROW signage guidelines in the DWP for reference when the affected signage
nears its implementation phase. Structural member accommodations will also be made
to address CDOT concerns. There was brief discussion about the need for improved
signage prohibiting electric scooters and skateboards on sidewalks; this can best be
addressed by adequate signage in the dismount zone, but further options can be
discussed if such signage is ineffective. Member Hook anticipates bringing the DWP to
the Town Board for adoption on January 24.
CLEAVE STREET IMPROVEMENTS
Engineer Bailey referred to the “Key Features” page of his presentation as the most
illustrative and dynamic design for Cleave Street’s parking and ADA considerations.
Transformer boxes will be moved to the south side of the street. Duct bank and gas lines
will be moved at the expense of CenturyLink. The Town Board is receptive of the current
plans but requests that dumpsters be consolidated and managed by the Town. The 90%
plan is expected in January, barring utility work delays.
TRANSIT BRANDING PROJECT KICK-OFF & VISIONING EXERCISE
Manager Solesbee invited Slate Communications presenters Ryan Burke
(Founder/Storyteller) and Melita Pawlowski (Communications Specialist) to introduce
themselves and launch an interactive, Mentimeter visioning survey as phase one for the
Estes Transit branding project. The goals of the Slate team, which has already begun
stakeholder meetings, are to increase awareness of Estes Transit; develop a name and
brand that define its identity and value to riders; and ensure that awareness leads to
increased ridership during the 2023 visitor season.
Discussion points included Estes Park’s “adventurous and outdoorsy” identity as the
gateway community to Rocky Mountain National Park (RMNP), and the general symbiotic
relationship between the town and the park; the “car-centric” nature of residents and
visitors; the lack of connection between many of the area’s destinations; the community’s
need for some respite from tourism crowds during the off-season; the lack of ease and
convenience for people who wish to avoid driving and parking once they arrive; the need
for consistency and understanding of weekday and weekend transit schedules from
season to season; what resources are used by the average person planning to visit the
area; what can be learned from transit systems in Colorado’s ski areas, with consideration
for the Town’s comparably inferior funding resources; how families could be better served
to promote utilization of Estes Transit; and educational opportunities about transit
offerings and the general walkability of the area, especially from the parking structure. It
was agreed that Estes Park’s ideal future would see greater and balanced use of public
transportation by locals and visitors, and increased options for on-demand transit—
particularly in light of the preferences and habits of millennials and following generations.
MOBILITY SERVICES UPDATES
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Transportation Advisory Board – December 21, 2022 – Page 3
Manager Solesbee advised that a February 14 Town Board Study Session would focus
on coordinating regional transit along US 34 with Loveland, Greeley, and Fort Collins; the
TAB will be provided further information between now and then. The 2022 Transit Report
will be presented in January; the 2023 transit service will be presented to the TAB once
updated hourly pricing is received from the Town’s contracted service provider. The Town
typically “piggybacks” off Rocky Mountain National Park’s (RMNP) transit service
contract, and that 2023 contract is still in process. The Parking Revenue Task Force plans
its third meeting in January; thus far, discussions have focused on the desire for more
parking spaces, improved communication about real-time parking availability, and
expanded transit services. At a December 13 Town Board Study Session, staff’s
recommendation to hold the parking program steady—stabilizing fees with operational
improvements—was well-received, and a resolution to set 2023 parking fees will be
presented in January; the TAB will be asked for a letter of support. The second trolley is
in service as the “Jolly Trolley, and the battery life is keeping up with the season’s
demands; the first trolley is still here and functioning but should return to the manufacturer
next week for necessary repairs.
DOWNTOWN ESTES LOOP & COMMUNITY DRIVE ROUNDABOUT
Director Muhonen advised that the Downtown Estes Loop preconstruction meeting with
Flatiron Construction will take place January 12. The Community Drive Roundabout bid
opening was December 12; the one bid exceeded the engineer’s estimate by $1100, and
CDOT is now reviewing the package for concurrence to award. Town crews will handle
electrical and landscaping work. Staff will seek Town Board approval of the contract on
January 28, and construction would begin mid-February for completion in June.
ENGINEERING & ADMINISTRATION UPDATES
Director Muhonen advised that the succeeding Town Engineer position is still open.
Manager Hook advised that the new Civil Engineer starts January 9 and will attend the
January 18 TAB.
Construction of the Fall River Trail Extension begins the first week of January. The Graves
Avenue – Safe Routes to School project is moving along. There are 10-12 bidding and
design projects on deck for 2023, and grants for several projects are in motion.
OTHER BUSINESS
None.
There being no further business, Chair Morris adjourned the meeting at 1:51 p.m.
/s/Lani McDonald, Recording Secretary
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TOWN ATTORNEY Memo
To: Honorable Mayor Koenig
Board of Trustees
From: Town Attorney Dan Kramer
Date: February 14, 2023
RE: Appointing Town Attorney Kramer to the Colorado Municipal League
Policy Committee
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Appoint the Town’s representative to the Colorado Municipal League (CML) Policy
Committee.
Present Situation:
Each CML member municipality has the opportunity to appoint a representative to its
Policy Committee. This committee develops CML’s legislative positions and overall
legislative program. During the legislative session the committee meets and considers
legislative matters, taking action on CML’s positions in light of information brought
forward by CML staff and recommendations from the CML Executive Board. The
committee also meets when the legislature is not in session, to consider member
proposals and other potential bills.
Since Town Administrator Frank Lancaster retired in 2019, the Town’s position on the
committee has been vacant.
Proposal:
Town staff propose to have Town Attorney Dan Kramer fill the role. Many introduced
bills have important legal ramifications and can inappropriately impact municipal
authority unless amended. Attorney Kramer would contribute to the conversations at
CML, and can help interpret legislative actions for Town staff and the Board. Board
direction would remain necessary before the Town takes any formal position on a bill.
As a small town, we would not intend to keep up with and comment on every bill that
gets introduced, but this would give us a role when larger bills are introduced that may
affect us.
Advantages:
Better exchange of information and analysis between the Town and CML – and,
indirectly, the legislature.
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Disadvantages:
Staff time; however, use of staff time would be limited and commensurate with potential
impacts to the Town.
Action Recommended:
Appoint the Town’s representative to the CML Policy Committee.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to appoint Town Attorney Dan Kramer as the Town’s representative on the CML
Policy Committee.
Attachments:
None.
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EVENTS & VISITOR
SERVICES Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Rob Hinkle, Events and Visitor Services Director
Date: February 14, 2023
RE: Frozen Dead Guy Days Permit Application for use of Bond Park
(Mark all that apply)
☐ PUBLIC HEARING ☐ ORDINANCE ☐ LAND USE ☐ CONTRACT/AGREEMENT ☐ RESOLUTION ☒ OTHER Consent Agenda
QUASI-JUDICIAL ☐ YES ☒ NO
Objective:
To receive Town Board approval to use Bond Park for a new event. This new event will
be a kick off party for Frozen Dead Guy Days on Friday March 17th from 4:00pm-
7:00pm.
Present Situation:
Visit Estes Park has submitted a permit application for the use of Bond Park to host a
free kick off party for Frozen Dead Guy Days that will be held Friday, March 17, 2023
from 4:00 pm-7:00 pm. The festival will consist of music, beer and 2 food trucks.
Shuttles will stop at Bond Park and run to local lodging for overnight visitors. Set up for
this event will be from 8:00am-4:00pm on March 17th and tear down will be from 7:00
pm until 10:00pm after the event. Expected attendance is 500 people.
Proposal:
Before granting a special event permit for a new event in Bond Park, the event shall be
submitted to the Town Board for review and approval.
Advantages:
This event will draw people downtown on a Friday in March and attract guests overnight
for the weekend of the festival.
Disadvantages:
Parking in front of Town Hall will be blocked off on March 17, 2023.
Page 15
Action Recommended:
Approval of the use of Bond Park for the Frozen Dead Guy Days kick off party on March
17, 2023.
Finance/Resource Impact:
N/A
Level of Public Interest
Low Level of Interest
Sample Motion:
I move for the approval/denial of Visit Estes Park’s use of Bond Park for the Frozen
Dead Guy Days kick off party on March 17, 2023.
Attachments:
1. 2023 Frozen Dead Guy Days Permit Application
Page 16
Special Event Permit Application
Event Information Applicant Information
Department of Health & Environment Application Banner / Marquee / Flags
Additional Items Police Department Request For Security Info
Visit Estes Park Calendar Space Supporting Documentation
Release and Indemnification
EVENT INFORMATION
If you are applying for a new event you must apply at least 120 days prior to the event, to allow time for Town Agencies
and Town Board approvals. If you are applying for an existing event, you must apply at least 60 days prior to the event.
Please make sure to have the following documents ready to upload along with your application. You will not be able to
complete the application without these documents:
Map of the park you are requesting with your layout overlaid, event logo for advertising, map of route if
parade/race/marathon.
Your application is not complete until you have finished All pages and signed the form.
Event Name *
Event Start Date *
New or Existing Event?*
**If your set up day preceeds the event start date, please be aware that there are additional charges for venue rental
and parking space usage.
Frequency *
Frozen Dead Guy Days Kick-Off Event
If set up is the day before, do not include the set up date.
2023-03-17
New (requires 120 days for review)
Existing (requires 60 days for review)
One Day
Multi-Day
Weekly
Monthly
ATTACHMENT 1
Page 17
Event hours *
Set Up Date *Set Up Hours *
Tear Down Date *Tear Down Hours *
Type of Event *
Race/Parade/Road Closure *
Map/Route *
If your event involves county roads, (i.e. hwy 34, etc.) you must also apply for a permit through Larimer County
at https://apps.larimer.org/specialevent/.
A TCP (Traffic Control Plan) may be required.
Do not include set up & tear down hours. If events is over multiple days list the hours for each day.
Friday March 17, 2023 (4:00pm - 7:00pm)
Example: Friday 4-7pm or Saturday and Sunday 9am-9pm
Not event start date unless it's the same day.
2023-03-17
i.e. 11am - 2pm
8:00am - 4:00pm
Select a date from the calendar
2023-03-17
Example: Friday 4-7pm or Saturday and Sunday 9am-9pm
7:00pm - 10pm
Concert
Craft/Art Fair
Demonstration
Festival
Parade
Race
Rally
Road Closure
Other
If your event is a race/marathon, parade, or requires a road closure, and is within the town limits, please describe route and submit a map (include
address if known):
Upload a map with the route highlighted
Upload
Page 18
Group Type *
Description of Event *
What is your target market for your event?*
How will this event involve the Estes Park Community *
Select the Parks and Open Space Area to be used for the Event
*There are fees associated with the use of these locations.
Desired Location *
Estimated total number of participants *Estimated number of spectators *
Alcohol being served?*Alcohol being sold?*
If you are requesting to sell and/or serve alcohol you must submit a DR8439 Special Event Permit to Estes Park Town
Hall Clerk's Office for processing at least 30 days prior to the event. It is advised to turn this application in sooner than
later to avoid delays in permit approval.
Local Non-Profit
Locally Sponsored
Other
* To be considered for a local non-profit rate, you must be registered with the Secretary of State as a non-profit organization and 80% of membership
must reside in the Estes Valley.
Kick off party to Frozen Dead Guy Days
Overnight visitors
We will be using local vendors for this event such as food trucks and shuttles. There will also be overnight
visitors that will be staying at our lodging properties.
Bond Park (new events require Board approval)
Performance Park (NOT AVAILABLE JAN - MAY 2022)
Riverside Plaza
Other
staff, vendors, and volunteers
30
Attendance
500
Yes
No
Yes
No
Page 19
A DR8420 Limited Winery Wine Festival Permit Application requires 10 days notice to local licensing authority
(Estes Park, Town Clerk's office), and DR8057 Liquor Sales Room requires 10 days notice for 3 days or less or
45 days notice for 4 days or more.
Both the DR8506 and DR8057 can be sent congruently to the State and the Town. The Clerk's office will not
approve a special event which includes liquor sales until one of the above applications has been submitted to the
Clerk's office for processing with all required documents.
For further details please visit Colorado Department of Revenue Liquor Enforcement.
Is food being served or sold?*Road closures?*Parking spaces or lot closures?*
Traffic control needed?*Increased Traffic?*Request for security?*
Tents or canopies set up?*Electricity required?*Commercial Vendor booths?*
Concession vendor?*Live music or DJ?*Irrigation off?*
Attach Accompanying Files
In order to review your event more effectively, please attach your event layout. Please specify the location of the
vendor tents, activities, food, restrooms, etc.
Event Map *
Yes
No
Yes
No
There is a cost associate with using parking
spaces/lots (Mid May - Mid Oct)
Yes
No
Yes
No
Yes
No
Any overnight events & events selling or
serving alcohol require security
Yes
No
Yes
No
Yes
No
Vendor booths are only allowed in Bond
Park. (There is a $20 per vendor fee. Food
Trucks excluded.)
Yes
No
Any event with food or alcohol requires trash
service
Yes
No
Yes
No
Yes
No
Not Applicable (races, etc.)
×
Upload
FDGD Bond Park Site Map.pdf 97.46KB
Page 20
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: February 14, 2023
RE: Reappointment to the Larimer County Solid Waste Policy Advisory Council
of Marina Connors for a Term Expiring November 30, 2025.
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the reappointment recommended by the interview committee for the
Larimer County Solid Waste Policy Advisory Council.
Present Situation:
The term of Marina Connors expired November 30, 2022 and the Town Clerk’s Office
advertised for the position on the Council. Three applications were received and the
interview committee, consisting of Mayor Koenig and Trustee MacAlpine, conducted
interviews on January 23, 2023 and January 25, 2023.
Proposal:
The interview committee recommends the reappointment of Marina Connors to a three-
year term expiring November 30, 2025.
Marina Connors was originally appointed to the Council on April 27, 2021 to complete
the term of Howard Lauren expiring November 30, 2022. This reappointment would be
for her first three-year term.
Advantages:
Provides continuity on the Larimer County Solid Waste Policy Advisory Council and
would complete the Town’s appointments to the Council.
Disadvantages:
If the reappointment is not made, the position would remain vacant until additional
applications are received and interviews conducted.
Page 21
Action Recommended:
Reappoint Marina Connors to a three-year term expiring November 30, 2025.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move for the approve/deny the reappointment of Marina Connors to the Larimer
County Solid Waste Policy Advisory Council for a term expiring November 30, 2025.
Attachments:
None.
Page 22
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jessica Garner, AICP, Community Development Director
Date: February 14, 2023
RE: Resolution 07-23 Extension of Memorandum of Understanding –
Headwaters Economics’ Community Planning Assistance for Wildfire
(CPAW) Program
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Approve the extension of a Memorandum of Understanding (“MOU”) between the Town
of Estes Park and Headwaters Economics, a non-profit and independent research
group, regarding the Town’s voluntary participation in the latter’s Community Planning
Assistance for Wildfire (CPAW) program, which is funded through grants from the U.S.
Forest Service and private foundations.
Present Situation:
On June 8, 2021, via Resolution 47-21, the Town Board of Trustees approved a MOU
permitting the Town, through the Community Development Department, to collaborate
with Headwaters Economics on the topic of wildfire risk reduction; efforts which can be
roughly grouped into three categories: enhancing communication in the community in
relation to wildfire risk reduction (through educational materials and communication
strategy, for example); increasing land use planning capacity with provision of tools and
resources (e.g., model code language and mapping resources); and improving local
partnerships. Work products related to code language have been delivered by
Headwaters, but more time is needed to fully deliver the suite of services agreed to. The
delay is largely a result of logistical challenges related to COVID-19, a severe wildfire
season in the past two years, and staff changes. The MOU extension approved by the
Board on December 14, 2021 has expired, and staff is requesting to renew it until the
end of 2023 to continue the work.
Proposal:
The approved MOU is proposed to be extended through December, 2023 (see
Attachment 2: “Approved MOU,” and Attachment 3: “2022 MOU Extension Document”).
There are no charges or fees to participate in the CPAW program.
Page 23
Advantages:
•May help the Estes Park community better prepare for wildfire emergencies, and
become more resilient when facing them.
•May lead to increased preservation of life and property.
•May strengthen the Town’s comprehensive planning and messaging abilities.
Disadvantages:
•None identified. The MOU does not create a binding obligation, and all services
come at no direct cost to the community.
Action Recommended:
Staff recommends APPROVAL of the MOU extension.
Finance/Resource Impact:
Little or none. Participation in the CPAW program is voluntary and comes at no direct
cost to the community, and the in-kind staff time dedicated to program participation is
expected to fit within the schedules of current employees.
Level of Public Interest
Medium. Comments – generally in the form of support for CPAW participation, or
related to wildfire hazard generally – have been received by the Community
Development Department sporadically since the MOU was and approved and extended
through 2022.
Sample Motion:
I move that the Town Board of Trustees APPROVE/DENY Resolution 07-23.
Attachments:
1. Resolution 07-23
2.Approved MOU
3.2022 MOU Extension Document
4. 2023 MOU Extension Document
Page 24
RESOLUTION 07-23
EXTENDING A MEMORANDUM OF UNDERSTANDING BETWEEN
THE TOWN OF ESTES PARK AND HEADWATERS ECONOMICS, INC.
REGARDING PARTICIPATION IN THE COMMUNITY PLANNING ASSISTANCE FOR
WILDFIRE (CPAW) PROGRAM
WHEREAS, the Town entered into a memorandum of understanding (“MOU”) with
Headwaters Economics, Inc. on June 8, 2021 to receive technical assistance on the
subject of wildfire hazard planning and risk-reduction at no cost to the Town through the
CPAW program; and
WHEREAS, the expiration of that MOU was December 31, 2021; and
WHEREAS, the Town approved an extension to the original MOU in December
2021 for the MOU which expired on December 31, 2022; and
WHEREAS the Town, through its Community Development Department, and
Headwaters Economics, Inc. have determined that extension of that MOU is necessary
to fully achieve the specific objectives for the partnership which are detailed in the MOU;
and
WHEREAS, the Town Board wishes to extend the MOU referenced in the title of
this resolution for the purpose of voluntary participation in the CPAW program, for which
there remains no cost to participate.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the MOU extension
document referenced in the title of this resolution in substantially the form now before the
Board.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 25
COMMUNITYPLANNING
ASSI5TAN CE
FOR WILDFIRE
MEMORANDUM OF UNDERSTANDING
Estes Park,CO
Overview
This Memorandum of Understanding (“Memorandum”)is dated May 12,2021,and is between
Headwaters Economics,Inc.,a Montana nonprofit corporation with address of P.O.Box 7059,
Bozeman,MT 59715 (“Headwaters Economics”)and the Town of Estes Park,a political
subdivision of the State of Colorado with address of PD Box 1200,Estes Park,CO 80517 (“Estes
Park”).This Memorandum is valid through December 31,2021,unless otherwise extended in
writing by both signatories.
Purpose and Intent
In 2020,Estes Park was selected to receive technical assistance through Headwaters Economics’
Community Planning Assistance for Wildfire (CPAW)program.*The purpose of this
Memorandum is to clarify roles,responsibilities,and expectations associated with participation
in CPAW.CPAW is a voluntary program.This Memorandum does not create a binding and
legally enforceable agreement between the Headwaters Economics and Estes Park.
CPAW supports local adaptation to wildfire by providing technical assistance to communities.
Technical assistance varies based on community needs and may be in the form of land use
planning recommendations,risk assessment,research,and capacity-building activities.CPAW
services are provided at no financial cost to selected communities.
Roles and Responsibilities
Estes Park
By accepting this Memorandum and participating in CPAW,Estes Park commits to working with
CPAW on the following tasks:
•Provide background information,plans,regulations,wildfire data and related
documentation,and knowledge of local issues to help CPAW identify and understand
appropriate planning and wildfire challenges facing the community;
•Provide a minimum of two key points of contact (a representative for the planning
department,and a representative for the local fire department or fire protection
district)committed to responding to inquiries from CPAW;
•As Covid-19 restrictions allow,and as needed,host community site visit(s)to help CPAW
meet with local stakeholders to discuss planning and wildfire topics;
•Engage in the review process of drafted products,tools,and documents by providing
timely feedback,as requested;
CPAW Memorandum of Understanding —Estes Park,CO Page 1
ATTACHMENT 2
Page 26
•Liaise with other local stakeholders,elected otficials,and the public,as appropriate,to
engage them in the CPAW process and share final deliverables;
•Actively engage in the CPAW process,including attending scheduled meetings,
responding to email inquiries,co-presenting at events,and participating in other
requests,as needed;
CPA W
Headwaters Economics/CPAW engages the technical services of additional organizations to
provide CPAW services.All consulting team members who work directly with the community
will be clearly identified throughout the CPAW process.
CPAW commits to providing the following assistance to Estes Park:
1.Enhance community wildfire risk-reduction communications.
a.Assist local leaders in providing community-wide awareness and education on
effective wildfire mitigation strategies for the home and property.
Communication tools and materials will target diverse audiences and use
multimedia platforms,which may include:handouts,presentations (virtual and
in-person if travel allows),interactive online tools and visualizations,research
reports,website posts and op-ed articles,streaming videos,graphics,
photographs and illustrations,and capacity training events.
b.Provide a stakeholder guide for developing a wildfire-resilient community
including who needs to be involved,why wildfire resiliency is relevant to
different groups of stakeholders,and key messages that resonate with diverse
stakeholders.
c.Develop strategies and materials focusing on mitigation measures for different
types of property owners,such as permanent,year-round residents;second-
home owners and absentee residents;and commercial and business owners.
2.Increase land use planning capacity.
a.Provide model language and support in the Comprehensive Plan update process.
Work closely with contractors updating the Comprehensive Plan to ensure
wildfire mitigation is considered in document development.
b.Provide model ordinances and examples that support wildfire-resilient growth in
undeveloped areas of the county (i.e.,cluster development,small-parcel
fragmented landscapes,etc.).
c.Provide recommendations and model ordinances for wildfire mitigation within
the urban core residency,commercial areas,and business district considering
the need to retain aesthetics of place and building preferences.
U.Set the stage to inform the development code rewrite (2022),including
subdivision and landscaping regulations.
e.Connect stakeholders to risk-mapping resources.
3.Work in partnership and support other agencies’scopes of work as they relate to
wildfire mitigation.
CPAW Memorandum of Understanding —Estes Park,CO Page 2
Page 27
a.Maintain open communication with stakeholders.Listen thoughtfully to
stakeholders’ expressed strengths,needs,and ideas.
b.Provide resources such as model language,best practices,and examples from
peer communities.
Implementation
Estes Park retains all responsibility for developing and implementing community and land use
regulations and for authorizing actions to implement regulatory requirements,plan goals,
policies,and actions for all property under its jurisdiction.Further,Estes Park is under no
obligation to use or implement any CPAW recommendations.
Final deliverables created by CPAW will be provided to Estes Park and may also be shared
publicly unless other arrangements are discussed by both parties in advance.
Neither party anticipates financial contribution from the other party for any component of this
MOU.
Contact
Questions or concerns about this Memorandum should be directed to:
Kimiko Barrett,Ph.D.,Headwaters Economics
Email:kimi(headwaterstcoriomicspjg
Phone:(406)224-1837
Signatures
Approved as to Legal Form:
Town Attorney
App roved as to Co nte
o n Clerk Town Administrator
f 1_.))5/12/21
Patty Hernandez,Executive Dirctor Date
Headwater Economics
Town of Estes Park:
ATTEST:
CPAW Memorandum of Understanding —Estes Park,co Page 3
Page 28
*Community Planning Assistance for Wildfire Program
Community Planning Assistance for Wildfire (CPAW)is a program of Headwaters Economics.It works
with partners at the local,state,and federal level to create fire-adapted communities.CPAW
collaborates with communities to strategically envision and plan safe homes and neighborhoods in areas
with increasing wildfire risks.It provides communities with diverse services including land use planning
recommendations,custom research and science,communication tools,and risk mapping to mitigate
wildfire risks,reduce home losses,and increase public safety.
Established in 2015,CPAW is funded by the U.S.Forest Service and private foundations.CPAW has
directly worked with 75 communities and reached thousands of people through events,presentations,
online tools,downloadable reports,and media presence.
In accordance with Federal law and the U.S.Department of Agriculture policy,this institution is prohibited from
discriminating on the basis of race,color,national origin,sex,age,or disability.(Not all prohibited bases apply to
all programs.)To file a complaint of discrimination,write USDA,Director,Office of Civil Rights, Room 326-W,
Whitten Building,1400 Independence Avenue,SW,Washington,DC 20250-9410 or call (202)720-5964 (voice and
TDD).USDA is an equal opportunity provider and employer.
CPAW Memorandum of Understanding —Estes Park,CO Page 4
Page 29
ATTACHMENT 3
Page 30
Page 31
MEMORANDUM OF UNDERSTANDING EXTENSION
Community Planning Assistance for Wildfire (CPAW)
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
Headwaters Economics, Inc. (Contractor), whose address is P.O. Box 7059, Bozeman, MT
59715, make this Memorandum Extension this __________ day of February, 2023, at the Town
of Estes Park, Colorado, considering the following facts and circumstances:
1 RECITALS:
1.1 Town and Contractor entered into a Memorandum of Understanding dated May 12,
2021, for Community Planning Assistance for Wildfire (Memorandum).
1.2 The Memorandum was extended for one year on December 14, 2021.
1.3 Town and Contractor desire to extend the Memorandum for an additional year,
through the end of 2023.
2 EXTENSION: The term of the Memorandum is hereby extended for one additional year,
ending December 31, 2023.
3 PROVISIONS CONTINUE IN EFFECT: All provisions of the Memorandum remain in full
force and effect. All provisions of the Memorandum relating to the interpretation or
application of the Memorandum shall apply equally to this Memorandum Extension as
though fully set forth herein. This instrument forms a contract only when executed in
writing by duly authorized representatives of Town and Contractor. By their signatures on
this document, the signatories represent that they have actual authority to enter this
Memorandum Extension for the respective parties.
Signature pages follow.
ATTACHMENT 4
Page 32
CONTRACTOR
Date
Title: _______________________________
TOWN OF ESTES PARK
Date
Title: _______________________________
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 33
Page 34
Public Works Dept Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, Mobility Services Manager
Greg Muhonen, Public Works Director
Date: February 14, 2023
RE: Resolution 08-23: To consider a Program Plan to Assure Title VI
Compliance as a Recipient of Federal Transit Administration (FTA) Funding
for Public Transportation
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Adopt Plan
QUASI-JUDICIAL YES NO
Objective:
Adopt a Title VI Program Plan for the purpose of obtaining any and all federal grants,
loans, contracts, property, discounts or other federal financial assistance extended to
the Town of Estes Park by directly the Department of Transportation under the Federal
Transit Administration (FTA) or passed through the Colorado Department of
Transportation (CDOT).
Present Situation:
The Town of Estes Park is currently the beneficiary of FTA funds passed through CDOT
and of State of Colorado Senate Bill 267 funding. As a condition of acceptance for these
grant funds, the Town is required to adopt a Title VI Program Plan (Plan) covering
nondiscrimination of race, color, and national origin, and persons with Limited English
Proficiency (LEP) while considering environmental and social justice. The Town’s
current Plan was filed with CDOT and Region 8 FTA in 2020 for the triennial period of
April 1, 2020 to March 31, 2023.
Proposal:
The Plan was revised and updated by an interdepartmental staff team consisting of
representatives from Public Works (Mobility Services and Facilities) and Finance. The
Plan provides that the Town will not discriminate in the level and quality of
transportation and transit related services, establishes a formal complaint process, and
discusses public outreach efforts (as required Title VI assurances). LEP provisions are
also detailed in the updated Plan and it designates the Mobility Services Manager as
the Town’s Title VI coordinator.
Page 35
Advantages:
•Demonstrates compliance with federal and state transit regulations.
•Clearly expresses the Town’s commitment to providing quality transportation and
transit-related services and benefits regardless of race, color, or national origin.
•Clearly identifies the primary contact for Title VI complaints and issues.
Disadvantages:
•Failure to adopt the Plan would disqualify the Town from utilizing existing FTA
and CDOT grants, which are currently funding a number of Town transportation
projects, and would disallow the Town from applying for future FTA funding.
Action Recommended:
Staff recommends adoption of this plan to ensure that the Town of Estes Park remains
eligible to receive and utilize FTA and CDOT grant funding.
Finance/Resource Impact:
Current Impact: The Mobility Services Division managed $1,162,592 in FTA-funded
projects in 2022. Approval of the Title VI Plan would allow these projects to keep
moving forward as planned and keep the Town in good standing with CDOT and the
FTA. Failure to adopt this Plan would result in project delay or cancellation pending
identification of Town funding for the project balances.
Future Impact: The Mobility Services Division has $1,767,960 in active grant
applications for FTA-funded projects (includes awarded but not executed funding and
open applications). Approval of the Title VI Plan would allow the Town to accept future
FTA grant funding, if awarded. Failure to adopt this Plan would disqualify the Town from
being awarded new FTA grant funding.
Level of Public Interest
Public interest in this Plan is low, however the public is interested in many of the
projects funded by FTA grants (e.g., transit service, the new electric trolley buses,
trolley bus barn and Zero Emission Fleet Transition Plan) as evidenced by recent
community engagement processes like the Comprehensive Plan, Parking Revenue
Task Force and Environmental Sustainability Task Force.
Sample Motion:
I move for the approval/denial of Resolution 08-23.
Attachments:
1. Resolution 08-23
2.Federal Transit Administration Title VI Program Plan
3.Town of Estes Park Language Access Plan
Page 36
RESOLUTION 08-23
A RESOLUTION APPROVING A PROGRAM PLAN TO ASSURE TITLE VI
COMPLIANCE AS A RECIPIENT OF FEDERAL TRANSIT ADMINISTRATION (FTA)
FUNDING FOR PUBLIC TRANSPORTATION
WHEREAS, the FTA requires grant recipients to develop and implement a
program plan every three years which details compliance with Title VI requirements, the
last of which was submitted in 2020; and
WHEREAS, the Town Board desires to enter into the program plan referenced in
the title of this resolution for the purpose of maintaining eligibility to receive grant
funding for public transportation in Estes Park from the Federal Transit Administration.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the plan referenced in
the title of this resolution in substantially the form now before the Board.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 37
Town of Estes Park Title VI Program Plan, 2023 1
Town of Estes Park
Federal Transit Administration
Title VI Program Plan
Submitted to:
Colorado Department of Transportation
Division of Transit and Rail
Compliance with Title VI,
Limited English Proficiency, and
Environmental Justice
ATTACHMENT 2
Page 38
Town of Estes Park Title VI Program Plan, 2023 2
SUBRECIPIENT INFORMATION
SUBRECIPIENT: Mobility Services Division
Public Works Department
Town of Estes Park
SUBMITTAL DATE: February 15, 2023
EXPIRATION YEAR: 2026
CONTACT INFORMATION: Vanessa Solesbee, CAPP, CCTM
Mobility Services Manager
Public Works Department
Town of Estes Park
170 MacGregor Avenue
PO Box 1200
Estes Park, CO 80517
970-577-3957
vsolesbee@estes.org
Page 39
Town of Estes Park Title VI Program Plan, 2023 3
Contents
INTRODUCTION ...................................................................................................................... 4
TITLE VI ASSURANCES ......................................................................................................... 5
TITLE VI COMPLAINTS, INVESTIGATIONS AND LAWSUITS ........................................ 6
TITLE VI PROGRAM PLAN CONTENT ................................................................................ 6
A. Notifications ................................................................................................................. 6
B. Complaint Procedures, Investigation and Tracking ...................................................... 7
C. Public Participation....................................................................................................... 7
D. Limited English Proficiency ........................................ Error! Bookmark not defined.
E. Transit Services .......................................................................................................... 11
F. Data Analysis .............................................................................................................. 12
APPENDIX ............................................................................................................................... 13
Appendix A Public Notice Sample ........................................................................................... 13
Appendix B Complaint Information and Form ......................................................................... 14
Appendix B Investigations, Complaints and Lawsuits Tracking Form .................................... 16
Page 40
Town of Estes Park Title VI Program Plan, 2023 4
INTRODUCTION
The Town of Estes Park (Town)was incorporated in 1917. As a statutory Town, it operates
according to the State Constitution, the laws of the State of Colorado, and the ordinances adopted
by the Town Board of Trustees. The Town is governed by a Board of six Trustees and the
Mayor. The Mayor is elected at-large for a four-year term and the Trustees are elected at-large
for staggered four-year terms of office.
The mission of the Town is to provide high-quality, reliable services for the benefit of our
citizens, guests and employees, while being good stewards of public resources and our natural
setting. The work of the Town is conducted through multiple departments and divisions
including Public Works Department’s Mobility Services Division, which is the recipient of the
most recent Federal Transit Administration funds and is responsible for ensuring transit-related
benefits are in compliance with Title VI requirements. The Mobility Services Manager serves as
the Title VI Coordinator. Responsibilities include:
• Assuring that all Estes Transit service offerings are operated in compliance with the
contract and therefore Title VI compliant;
• Actively managing the Town’s transit operator RATP Dev USA (formerly Rocky
Mountain Transit Management) to ensure that the level of service, staffing, monitoring,
maintenance; communication and reporting all comply with all necessary State and
Federal regulations.
• Ensuring that all route deviation ride requests are met, including record maintenance; and
• Notifying the Town Administrator’s Office, Town Attorney and CDOT (as the FTA
funding pass-through entity) of any issues that may arise including discrimination
complaints.
The Mobility Services Manager also works closely with several other Town departments and
divisions to ensure compliance with all aspects for transit service including: Grants, Finance,
Facilities, Fleet Services, Public Information Office, Visitor Services and the Town’s ADA
Coordinator.
As a premiere destination, the Town takes its responsibility to serve the public very seriously and
works closely with state and federal agencies to ensure requirements are met.
[This space has been left blank intentionally.]
Page 41
Town of Estes Park Title VI Program Plan, 2023 5
TITLE VI ASSURANCES
The Town of Estes Park certifies that, as a condition of receiving federal financial assistance, it
will ensure the following.
A. The Town shall submit the Title VI Assurance as part of the annual Certification and
Assurance submission to the Colorado Department of Transportation, and to the Federal
Transit Administration as directed.
B. No person, on the basis of race, color, or national origin will be subjected to
discrimination in the level and quality of transportation and transit-related services and
benefits.
C. The Town will respond to Title VI information requests as required by the Colorado
Department of Transportation with respect to Federal Transit Administration Circular
4702.1B and in compliance with the Department of Transportation’s Title VI regulation,
49 CFR Part 21.7.
D. The Town will make it known to the public that persons alleging discrimination on the
basis of race, color, or national origin as it relates to the provision of transportation and
transit-related services and benefits may file a complaint with the Town, Colorado
Department of Transportation or Department of Transportation’s Federal Transit
Administration.
E. This plan has been developed according to the Title VI act and regulations and is adopted
by the Town of Estes Park Board of Trustees.
F. When the Town receives federal financial assistance for any or part of a project,
program, services, activities or facility, the assurance shall extend to the entire project,
program, services, activities, or facility.
G. The Town assures that the level and quality of transit service and related benefits are
provided in a manner consistent with Title VI of the Civil Rights Act of 1964.
The assurance is given in consideration of, and for the purpose of, obtaining any and all federal
grants, loans, contracts, property, discounts or other federal financial assistance extended to the
Town of Estes Park by directly the Department of Transportation under the Federal Transit
Administration or passed through the Colorado Department of Transportation.
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Town of Estes Park Title VI Program Plan, 2023 6
TITLE VI COMPLAINTS, INVESTIGATIONS AND
LAWSUITS
Since the previous Title VI Program Plan was submitted in 2020:
A. There have been no complaints, investigations, or lawsuits naming the Town of
Estes Park that allege discrimination on the basis of race, color, or national origin
with respect to transportation or transit-related services and benefits.
B. The Town of Estes Park has been awarded Federal Transportation Administration
(FTA) funds through the Colorado Department of Transportation (CDOT), for
coronavirus relief and recovery (CARES and CRRSAA), and annual
Administration and Operation (5311).
C. There have been no transit-related construction projects performed in the Town of Estes
Park that negatively impacted minority communities.
TITLE VI PROGRAM PLAN CONTENT
The Town of Estes Park agrees that, as a condition of receiving federal financial assistance
from the Department of Transportation’s (DOT) FTA, passed through CDOT, the Town will
comply with Title VI of the Civil Rights Act of 1964, and all requirements of the Title 49, Code
of Federal Regulations (CFR), Part 21, and other pertinent directives. No person shall, on the
grounds of race, color, or national origin, be excluded from, participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any project, program, services,
activities or facility.
A. Notifications
Notifications regarding this nondiscrimination includes: 1) to the public and 2) in
solicitation and contracts for services and work.
PUBLIC NOTICE
In accordance with 49 CFR 21.9(d), the Town provides to the public information on the
protections against discrimination afforded to them by Title VI of the Civil Rights Act of
1964. This notice is prominently placed on the Town’s website (on the Estes Transit
webpage, www.estes.org/shuttles), in each of the Estes Transit vehicles and in the lobby
bulletin board at Town Hall.
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Town of Estes Park Title VI Program Plan, 2023 7
The Town shall include Title VI information in solicitations and/or contracts (agreements)
for contractual work subject to Title VI. When solicitations and/or contracts are subject to
Title VI, contractors are expected to comply with Title VI regulations with their
subcontractors.
Suggested language for such solicitations and/or contracts is as follows: The Town of Estes
Park, in accordance with Title VI of the Civil Rights Act of 1964, and Title 49, Code of
Federal Regulations (CFR), Department of Transportation (DOT), Part 21, for
nondiscrimination in federally-assisted programs, notifies all bidders and proposers that it
will affirmatively ensure that in any contract entered into for this solicitation, that
disadvantage business enterprises will be afforded full opportunity to participate in the
solicitation process and will not be discriminated against on the grounds of race, color, or
national origin.
Appendix A is a public notice sample from the Town. This public notice may vary
depending on the program or service, and who the notice targets.
B. Complaint Procedures, Investigation and Tracking
In accordance with 49 CFR Section 21.9(b), the Town has procedures for receiving,
investigating, and tracking discrimination complaints directed at the Town. The procedures
are available to the public on the Town’s website (on the Estes Transit webpage,
estes.org/shuttles) and upon request. The Town of Estes Park complaint information,
complaint form, and tracking form are included in Appendix B.
Complaints are reviewed through a team approach including the Title VI Coordinator, ADA
Coordinator, Assistant Town Administrator who serves as the Town’s risk manager, and the
Town Attorney.
C. Public Participation
Public participation includes outreach efforts with respect to specific projects, programs,
services and activities, and representation on boards and committees.
1. Outreach
The Town of Estes Park actively and regularly seeks public participation on projects and
services. The Town’s strategy for inclusiveness is through a varied approach of outreach:
small meetings; large, public meetings with elected officials; interviews with individuals;
shuttle rider surveys (offered both in-person and online); meetings with neighborhoods;
comment cards; collection of daily ridership data; coordination with business owners who
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Town of Estes Park Title VI Program Plan, 2023 8
have a particular interest in shuttle services for their seasonal workers, collaboration with the
Town’s Transportation Advisory Board; communication via news release, social media and
local newspaper articles; and other appropriate methods of outreach. The method used clearly
depends on content, needs and individuals targeted for the project or service in which input is
sought. The Town carefully considers Title VI, environmental and social justice, and access
for persons with Limited English Proficiency.
The Town staff regularly conducts outreach to learn the needs of the community, including
specific public engagement processes related to improving the Town’s transportation and
transit-related services and benefits. The annual Estes Transit Service Report is an example
of annual data collected and outreach effort. This report was introduced in 2019 and is
available as part of the official record of the citizen-led Transportation Advisory Board’s
meeting materials on an annual basis.
2. Boards and Committees
TOWN OF ESTES PARK BOARD OF TRUSTEES
The Town of Estes Park is governed by the elected seven Board of Trustees, including the
Mayor and Mayor Pro Tem. Board members serve a staggered four-year term. In order to
encourage the participation of diverse community members to serve on this important body,
the Town: publishes public notices in the newspaper of record and a second “free” paper;
hosts a bi-annual Citizen Information Academy; hosts a candidates’ forum open to anyone
interested in becoming a candidate; communicates opportunities regularly at Board meetings,
Mayor’s Chats, and Trustee Talks. Citizens are also offered opportunities to serve on a
number of Town-board appointment advisory boards and committees.
Town Board meetings are open to the public and held on the second and fourth Tuesday
each month in the evenings. Town Board meetings are also live streamed on the Town’s
YouTube channel. Public comments are scheduled early in the agenda for any topic that is
not on the agenda and open to anyone who would like to make a comment to the Board and
in a public forum.
A public meeting agenda with items relevant to transit and serving the community may
include the following topics:
a. Annual budget adoption;
b. Capital improvement plan adoption;
c. Establishment of service plan;
d. Establishment of fees, if any;
e. Hearings required by State and Federal law or regulation for grants;
f. Request for Letters in Support of State and Federal grant applications;
g. Grant Agreement approval for State and Federal awards; and
h. Any other matter which the Trustees desire to be discussed at a public meeting.
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Town of Estes Park Title VI Program Plan, 2023 9
The Board of Trustees consists of five women and two men, all Caucasians representing
employed and retired individuals.
ADVISORY BOARDS
The Town has two citizen-representative advisory boards including the Family Advisory
Board and the Transportation Advisory Board. Each board has roles and responsibilities
outlined and strive to obtain a representative sample of the citizens.
Openings on the advisory boards are broadly advertised by the Town Clerk’s Office.
Individuals who live within defined geographical areas are eligible to serve on advisory
boards. The defined area for the Transportation Advisory Board (TAB) is the Estes Park
School District. Those who are interested in serving are required to complete an application
and participate in an interview with Town Board members and staff. This interview
committee then makes appointment recommendations to the full Town Board. One Trustee
representative serves as a liaison on each of the advisory boards.
The purpose of the TAB is to advise the Board of Trustees and staff of the following:
a. Local and regional comprehensive transportation planning policies that protect
air quality, diminish congestion, and enhance the safety and quality of life for
the citizens, businesses, and visitors to the Estes Valley, including but not
limited to pedestrians, bicycle, automobile, and transit modes.
b. Maintenance, operation, and expansion program for all modes of Town’s
transportation system.
c. Transportation capital projects to ensure the Town’s transportation goals and
policies for roads, trails, parking, signage, and transit are implemented.
The TAB consists of nine members, four men and five women, eight Caucasians and one
Hispanic, representing employed and retired individuals.
COMMITTEES & TASK FORCES
Occasionally and as needed, the Town will establish ad hoc committees to address specific
and short-term projects. The Town’s Shuttle Committee, which meets as needed to advise
staff, is an example of this kind of ad-hoc committee. In 2022, the Mobility Services
Division convened two short-term task forces to gather input on operational improvements
for parking and transit, as well as recommendations on how to spend paid parking revenues
(a priority of which was maintaining and expanding transit service).
D. Limited English Proficiency
The Town of Estes Park enjoys strong relationships with residents and visitors of various
ethnicities and races. As such, it is committed to ensuring equal access to Town services and
programming - including transit - to as broad a cross-section of the community as possible.
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Town of Estes Park Title VI Program Plan, 2023 10
According to 2020 Census data, Estes Park’s population reflects the following: White: 87%;
Hispanic or Latino: 11.6%; two or more races: 0.6%; American Indian/Alaska Native: .5%;
Native Hawaiian/Pacific Islander: 0.2%; other races: 3%.
2022 demographic data from the Estes Park School District reflects the following: Out of a
total of 1,073 students, Asian: 15; African-American: 4; Caucasian: 725; Hispanic: 308;
American Indian: 8; Unclassified: 13. District-wide, 12.3% of students are being served by
the English Language Development program.
In 2023, the Town of Estes Park created a Language Access Plan (LAP). The Language
Access plan outlines the Town’s commitment to providing meaningful access to municipal
services for individuals, residents and visitors who have limited ability to read, write, or
speak English. These services are provided across all programs, services, and activities
conducted by the Town of Estes Park. The LAP is a living document and is intended to be
the first step in applying uniform guidelines and best practices to how the Town serves
individuals with Limited English Proficiency (LEP).
As detailed in the LAP, the Town of Estes Park continues to take meaningful steps to ensure
access to the benefits, services, information, and other important portions of projects,
programs, services, and activities for individuals who are LEP. The Town assists persons
with Limited English Proficiency to participate in the transit planning process by offering
interpreters, translators and translated documents, where feasible and reasonable, and upon
request.
Language for LEP persons can be an access barrier for understanding services and programs
available to them. Accommodating LEP persons ensures compliance with Civil Rights
requirements.
Table 2 is data from the Census Bureau’s American Community Survey with language
information. This data provides the Town with information to assist in making decisions for
transportation and transit services and benefits.
[This space has been left blank intentionally.]
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Town of Estes Park Title VI Program Plan, 2023 11
Table 2 Alternate Language Estes
Park
Larimer
County Denver Vail Manitou
Springs Avon
Population 5 yrs & older 6,040 332,312 673,737 5,394 5,160 5,987
Speak English “very well” 94.00% 96.60% 90.50% 97.40% 100.00% 74.80%
Speak English less than "very well" 5.50% 3.40% 9.50% 2.60% 0.00% 25.20%
Spanish 8.30% 6.30% 19.00% 4.30% 0.00% 35.10%
Other Indo-European languages 4.40% 2.70% 2.30% 4.60% 1.40% 1.90%
Asian and Pacific Island languages 0.02% 1.30% 2.10% 1.20% 0.30% 4.40%
Other languages 0.00% 0.50% 1.70% 0.20% 0.00% 0.00%
Source: 2018 American Community Survey 5-Year Estimates Subject Table, US Census Bureau
As described in the next section on Transit Services, the Town’s transit service is free and
open to all residents and visitors. Shuttle drivers are trained to accommodate alternate
languages and provided with service brochures in both English and Spanish. All messaging
posted within the shuttles, including reasonable accommodation statements, are also provided
in English and Spanish.
If language assistance is needed, the Town will make reasonable accommodation as
described in the Town LAP.
E. Transit Services
The Town’s free shuttle service, Estes Transit, began in 2006 and each year, routes and
stops have been added and/or adjusted to meet increasing demand from locals and visitors.
The service has always been free and open to all riders and is offered during the summer
months (“peak season service”), limited winter month service available on the weekends,
and for Town-sponsored special events throughout the year. Transit service information is
presented on the Town’s website: www.estes.org/shuttles. This includes schedules, services
offered, seasonal information, and routes.
The Estes Transit peak season service runs from late June through early September each year,
providing 233 days of service in 2022. During peak summer service, five routes run from
9:00 a.m. to 9:00 p.m. local Mountain Time, seven (7) days a week, for a total of 84 hours
each week. A sixth route runs on Saturdays and Sundays only, from 11:00 a.m. to 4 p.m. for
a total of 10 hours per week. The Town assesses the effectiveness of its routes annually and
posts updated schedules on the transit webpage as well as distributes information on social
media.
Estes Transit accommodates route deviation requests in order to ensure that all individuals
have equal access to public transportation. Route deviation requests can be made on all six of
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Town of Estes Park Title VI Program Plan, 2023 12
the Town's routes. 100% of route deviation requests were successfully completed in 2022.
Route deviation information is provided on the Town’s website (www.estes.org/shuttles).
Estes Transit has always been free, and all six buses are equipped with a wheel-chair lift. The
service is open to all riders, regardless of ability; Limited English Proficiency; race, color and
national origin; and without pre-qualification.
F. Data Analysis
Data gathered from ridership surveys, meetings and interviews; and credible resources, are
used for planning purposes only for the purpose of improving the transit experience of all
who live in and visit the Estes Park area. When analyzing data, consideration is given to
services based on needs, public participation applied to environmental or social justice, and
persons of LEP.
The persons whose signature appears below, are authorized to sign on behalf of the Town of
Estes Park.
Date Wendy Koenig, Mayor
Town of Estes Park
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Town of Estes Park Title VI Program Plan, 2023 13
APPENDIX
Appendix A Public Notice Sample
Public Notice
Title VI of the Civil Rights Act of 1964
Title VI prohibits discrimination against any person on the basis of race, color, or national origin
in accessing and using programs, services, and facilities offered by the Town of Estes Park. Any
person who believes the Town has violated this Act may report this to the Town, Colorado
Department of Transportation or Federal Transit Administration.
Contact information
Town Title VI Coordinator
970-577-3957, https://www.colorado.gov/pacific/townofestespark/shuttles
Colorado Department of Transportation Civil Rights & Business Resource Center
800-925-3427, https://www.codot.gov/business/civilrights
Federal Transit Administration
303-362-2393
https://www.transit.dot.gov/regulations-and-guidance/civil-rights-ada/file-complaint-fta
For individuals with Limited English Proficiency (LEP) needing language assistance, are asked
to contact the Town. If you are planning to attend a meeting and need assistance, the Town asks
that you provide advance notice.
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Town of Estes Park Title VI Program Plan, 2023 14
Appendix B Complaint Information and Form
Title VI of the 1964 Civil Rights Act requires that “no person in the United States shall on
the ground of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination in any program or activity offered by the
Town of Estes Park, as a recipient of federal financial assistance.”
The following information is necessary to assist the Town in processing your complaint.
Complete and return this form to the Town of Estes Park, Mobility Services Manager, 170 MacGregor
Avenue, PO Box 1200, Estes Park, CO 80517, shuttleprogram@estes.org.
Should you require assistance in completing this form, please contact the Town.
Name (person completing
this form)
Address
City, State and Zip Code
Primary Telephone: Secondary
Telephone:
Email Address:
Person discriminated against (if different than person completing the form):
Name
Address
City, State and Zip Code
Which of the following best describes the reason you believe the discrimination took place? (Check all
that apply):
Race
Color
National Origin
Primary Language
What date did the alleged discrimination take place?
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Town of Estes Park Title VI Program Plan, 2023 15
In your own words, describe the alleged discrimination. Explain what happened and who you believe was
responsible. Please use additional sheets or the back of this form if additional space is required.
Have you filed this complaint with any other federal, state, or local agency?
Yes
No
If so, which agency (check all the apply)
Federal agency
State Agency
Local Agency
Please provide information about a contact person at the agency where the complaint was filed.
Name
Address
City, State and Zip Code
Telephone Number
You may attach any written materials or other information that you think is relevant to your complaint.
Please sign and date below:
Signature Date
Please submit this form in person at the address below, by email, or mail this form to:
Attn: Title VI Coordinator vsolesbee@estes.org
Town of Estes Park
170 MacGregor Avenue / PO Box 1200
Estes Park, CO 80517
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Town of Estes Park Title VI Program Plan, 2023 16
Appendix B
Investigations, Complaints and Lawsuits Tracking Form
Date Summary: basis of complaint:
race, color, or national origin Status Action Taken
Investigations
1-
2-
Lawsuits
1-
2-
Complaints
1-
2-
This form will be submitted annually. If no investigations, lawsuits, or complaints were filed, a blank
form will be submitted.
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Town of Estes Park Language Access Plan
Effective Date:
Version 1
I.Purpose
This Language Access Plan (LAP) outlines the Town’s commitment to providing
meaningful access to municipal services for individuals, residents and visitors,
who have limited ability to read, write, or speak English. These services are
provided across all programs, services, and activities conducted by the Town of
Estes Park.
This is a living document and is intended to be the first step in applying uniform
guidelines and best practices to how the Town serves individuals with limited
English proficiency (LEP).This LAP reviews demographics,assesses the need
for translation and interpretation in each department or service area, assesses
top priorities for language translation, sets goals related to translation of public
outreach materials and services, and outlines the administration of the plan to
meet these goals in 2023 and beyond.
A.The Town Board’s adopted Vision is that the Town of Estes Park will be an
ever more vibrant and welcoming mountain community. Its mission is to
provide high-quality, reliable services for the benefit of our residents,
guests and employees, while being good stewards of public resources and
our natural setting. Providing language access to LEP individuals is critical
to the Town’s commitment to its Vision and Mission.
1.Strategic Plan: A 2022 strategic initiative of the Town Board of
Trustees is to provide high quality support for municipal services,
including for residents and visitors who are non-English speaking or
have limited English proficiency.
ATTACHMENT 3
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2.The Executive Leadership Team’s 2022 Diversity, Equity, and
Inclusion Plan includes a number of objectives related to integrating
our diverse community, namely: promoting community outreach to
diverse populations, recruiting diverse job candidates, enhancing
cross-cultural exchange, and investigating the provision of
community Spanish-language learning classes.
B.Background data
The Town of Estes Park conducted an internal survey to identify
translation practices and gaps within the organization. The survey
informed many of the components of this Language Access Plan.
C.Federal Compliance Requirements
Title VI of the Civil Rights Act states that federal fund recipients must take
reasonable steps to ensure meaningful access to their programs and
activities while not taking on undue burdens.
II.Definitions
A.Language Access Plan:This guiding document.
B.Limited English Proficient Individual :Any prospective,potential or
actual recipient of benefits or services from the Town who cannot speak,
read, write or understand the English language at a level that permits
them to interact effectively with the provider of services.
C.Translation:The act, process, or instance of translating one language
into another in a written context.
D.Interpretation:The facilitating of oral communication,either
simultaneously or consecutively, between users of different languages.
Also includes interpreting written text aloud.
E.Bilingual:For the purposes of the initial interaction of this Plan, any
mention of bilingual translation or interpretation refers to Spanish
language due to the prevalence of need. Proactive measures for other
languages can be included in future years, as needed.
III.Procedure for the Administration of this Plan
A.Responsibility/Oversight/Management
1.The LAP will be updated and managed by the Town of Estes Park’s
Public Engagement Team, whose members act as liaisons for their
department on all matters related to public engagement and
communications.The Public Information Officer serves as support,
and will be the primary authority responsible for coordinating the
LAP.
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2.All Town of Estes Park departments are responsible for ensuring
compliance with the LAP.
B.Identification and Assessment of Limited English Proficient
Communities such as cultural exchange workers.
1.Demographic analysis of LEP populations
a)The Town of Estes Park enjoys strong relationships with
residents and visitors of various ethnicities and races. As
such, it is committed to ensuring equal access to Town
services and programming to as broad a cross-section of the
community as possible.
b)According to 2020 Census data, Estes Park’s population
reflects the following: White: 87%; Hispanic or Latino: 11.6%;
two or more races: 0.6%; American Indian/Alaska Native:
5%; Native Hawaiian/Pacific Islander: 0.2%; other races:
3%.
c)2022 demographic data from the Estes Park School District
reflects the following: Out of a total of 1,073 students, Asian:
15; African-American, 4; Caucasian: 725; Hispanic: 308;
American Indian: 8; Unclassified: 13.
1)District-wide, 12.3% of students are being served by
the English Language Development program.
2.Frequency of contacts and occurrence
a)Community Development
1)150 contacts (ytd 2022).
2)Public outreach meetings for the Comprehensive
Plan: Two previously held and one upcoming.
Meetings are held both in English and Spanish.
b)Events & Visitor Services
1)No requests for translation to date (2022).
c)Finance
1)In-person Spanish translation occurs approximately
15 times per year for the front window.
d)Museum
1)No requests for translation to date (2022).
e)Police (Not including EPECC)
1)Using Voiance phone translation services. Billed by
the minute at $.69 per minute. Minimal usage to date
2 bills since beginning service for patrol officers).
Contract via State of Colorado, viable for the Police
Department only.
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2)Estes Park Emergency Communications Center is
under a Voiance contract with LETA and can only use
this option on 911 or non-emergency lines. LETA
would be the one to tell us how often we use this
service.
3)Estes Valley Restorative Justice Partnership (EVRJP)
provides program/process information in both English
and Spanish. 11 Community Group Conference
criminal cases required interpretation -- for intake,
pre-conference, conference and post-conference on
each case -- year-to-date in 2022. Additionally,
Spanish interpretation was offered at 9 Community
Conversations events.
f)Public Works
1)Some outreach materials and meetings for
infrastructure projects are translated in Spanish.
Public input meetings for such projects occur
approximately 6-8 times per year.
2)Parking materials, signage, and communications are
translated in Spanish. Some printed communications
are provided at school for children to take home to
LEP families. Parking maps and signage are
printed/designed once per year for the paid parking
season (May-October). Parking pay stations offer five
language options.
3)Print distribution is primarily for Parking & Transit. In a
10,000 print run, 1% is provided in Spanish.
4)Translation-eligible (Spanish) news releases are
issued 25-30 times per year.
5)Reasonable accommodation statements posted in all
transit vehicles in both English and Spanish.
g)Town Administrator ’s Office
1)Number of occurrences/contacts: Variable based on
emergencies, and also based on departmental needs.
2)Emergency-related news releases and select news
releases for high priority topics.
3)Priority documents including the annual Strategic
Plan.
h)Town Clerk’s Office
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1)10-15 per year for Municipal Court and Town Clerk’s
Office.
2)Spanish Interpretation services available upon
request for Municipal Court through a local
Court-certified Interpreter.
i)Utilities
1)Trailblazer: 4 requests for translation in 2022
3.Community engagement interactions/surveys to identify
needs, translation gaps and barriers to meaningful access.
a)Plans for updating/revisiting the LAP on an ongoing basis.
C.Provision of Services to LEP Applicants/Recipients
1.Department priority items for bilingual interpretive services in
2022/2023.
a)Priority Documents
1)Strategic Plan.
2)Future Community Resources document for
newcomers to include utility providers, healthcare,
etc.
b)Community Development
1)Will need Spanish translation and interpretation
services for the completion of the Comp Plan in 2022.
2)Update of Development Code.
3)Planning Commission Meetings.
4)All meetings moving forward.
c)Events & Visitor Services
1)Create poster and event ads in English and Spanish
2)In-person interpretation for customers using Voiance
added by KM/SS).
d)Finance
1)Long range goal of assessing translation needs for
interpreting forms from the new ERP system.
e)Museum
1)Translation is identified as a proactive service.
2)In 2022, Language accessibility has been added as a
future strategic initiative for the Museum.
3)The first step as an outlying goal will be to learn from
other museums about efforts and best approaches;
prioritizing needs (permanent exhibit, temporary
exhibit, and printed materials); and identifying the
necessary budget to execute a plan.
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f)Police
1)Estes Valley Restorative Justice Partnership (EVRJP)
has a simultaneous interpretation system that
accommodates 1 presenter (interpreter) and 10
listeners. Could be paired with other systems to
increase capacity.
2)Budget for language access services (EVRJP).
3)Voiance Services for patrol and civilian services.
4)LETA currently provides Voiance services for EPECC
5)Continue to recruit and hire bilingual personnel and
offer incentives to current and new hires for this skill.
6)Contract services to create forms used regularly
which Voiance also provides.
g)Public Works
1)Estimates/budgets (in various funds) $1,000 annually
for translation services.
2)Agendas for Transportation Advisory Board & Parks
Advisory Board.
3)Paid Parking seasonal resources (signage and all
printed maps, flyers, and Town Hall directional signs
to Room 100 for parking questions).
4)Public Meeting materials for major, multi-year Public
Works projects (e.g., Downtown Wayfinding Plan, Fall
River Trail Extension, Cleave Street Improvements,
Downtown Estes Loop, and US 36/Community Drive
Roundabout).
5)Downtown Wayfinding Signage translation to be
provided by smartphone translation app selected by
individual users.
h)Town Administrator ’s Office (including PIO)
1)2022/2023: Establish resources for Town departments
for translation and interpretation.
a)Continue to refine the LAP.
2)2023: Establish a process to have all
emergency-related information translated as fast as
possible.
i)Town Attorney’s Office
1)No need for interpretation or translation based on
routine work. If a department is looking to brief the
public on a lawsuit via a press release or web
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resource, the Attorney’s Office will review, but not take
the lead on publishing this information. The Town
Attorney should be consulted about the
appropriateness of publishing information related to
ongoing litigation (2023).
j)Town Clerk
1)Municipal Court: Advisement of Rights translated to
Spanish 2022.
2)Municipal Court: Spanish translation services
available 2022.
3)Town Clerk: Commission & Board Application form
2023.
4)Town Clerk: Town Board agendas 2023/2024.
5)Town Clerk: Public Records Portal 2023/2024.
k)Human Resources
1)Employee Second Language Policy Program 2023.
2)Plan for recruitment of bilingual/multilingual staff (DEI
Initiatives).
l)Utilities
1)Auto translation for English and Spanish has been
implemented on the Trailblazer website.
2)Marketing needs, not just translation, but cultural
Spanish).
3)Water Division will prioritize the translation of outreach
materials regarding shut-offs (door hangers),
regulation requirements (Cross-connection, NCWCD
Inclusion) translated. Power & Communications will
update door hangers to include Spanish.
4)Use Voiance for in person interpretation.
5)Trailblazer tech support in Fort Collins utilizes Voiance
for translation services.
6)Utilize community resources for written translations
where suitable.
7)Trailblazer will need all legal documents translated.
8)A way to communicate back and forth through email
and voice to support sales & service. Trailblazer will
begin to use the Town-approved vendor for walk-ins.
2.Guidance on providing Bilingual Interpretive/Translation
Services (How we will accomplish section 1 goals)
a)Written translation
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1)Authorized Vendors: The Town will contract with
authorized vendor(s) for translation and telephonic
interpretation in 2023. The chosen vendor is Voiance
parent company Cyracom), who currently provides
interpretation services for the Police Department (PD)
and Dispatch. While other companies were
investigated, Voiance was selected due to positive
endorsements from the PD, the availability of a
centralized purchase agreement/terms through
National Association of State Procurement Officers
NASPO), and quotes from other companies were
comparable or more expensive. One advantage of
having an authorized vendor is that rush jobs can be
accommodated, albeit at a higher per-word rate.
2)Community Translation and Interpretation: As part of
an informal survey, each department identified
individuals who have donated or contracted for
translation and interpretation services recently. There
were approximately 10-15 individuals identified as
interested in participating on an ongoing basis. Each
department is responsible for connecting with a
translator for their specific work products/ projects;
however, resources may be shared if there are unmet
needs or time constraints. The team will maintain an
internal list of resources that can be shared among
divisions.
3)Cost/ Compensation: Community volunteers often
donate their time, but some departments have begun
to offer compensation to increase capacity and
recognize the work of these volunteers. One
individual has contracted with Public Works and
provides his services at a rate of $25/page or
40/hour. This is rather inexpensive as compared with
the per-word rate established by Voiance and other
vendors. As a point of comparison, a 500-word page
would cost around $60 in Spanish ($0.12/word) or
approximately $100 in other languages (depending on
the languages $0.18-$0.23/word). Expedited services
1-2 days) are even more expensive with an
authorized vendor. There is no established rate for
Page 61
community translation, but standards may be
considered. As a point of reference, EVRJP pays
community interpreters $40/hour.
b)Live meeting interpretation and virtual meeting
transcription
1)Simultaneous or Consecutive Interpretation: For
certain important meetings (like the Comprehensive
Plan input meetings), interpretive services will be
planned for and provided to the community. In 2022,
EVRJP worked with Community Development to
enable and publicize this service in advance. EVRJP
has trained a handful of community interpreters for
this purpose. Additionally, EVRJP has used the
services of a few court-certified interpreters from the
wider Front Range at relatively inexpensive rates.
Another option is to contract with a full service vendor
like Bromberg and Associates. As part of the LAP,
Town will provide a form for LEP community members
to request interpretive services at meetings, provided
that they do so in advance. Finally, simultaneous
interpreters can be added to Zoom Meetings and
Webinars (set up in advance, information can be
found here). Users must have Zoom version 5.9.6 or
higher.
2)Virtual Meeting closed captioning/ transcription: On
Zoom Webinars, interpreters can be assigned to
provide manual captioning. There is also the option to
connect to a third-party captioning service through an
API. Additionally, both Google Meet and Zoom have
some built-in capability to provide automated closed
captioning in English as well as select other
languages. Google Meet includes auto-transcription in
English, French, German, Portuguese, and Spanish.
As of August 2022, Zoom provides live-transcription in
11 languages, and meeting organizers do not have to
enable it in advance any more. It is a user-level
setting, but users must have Zoom client 5.11.9 or
higher (5.02 for English) Detailed instructions on how
individuals can enable this on their own devices is
Page 62
provided in Appendix D. After experimenting with
these services, the team recognizes that we cannot
completely rely on this for compliance purposes
because it is low fidelity, but it is a backup option if an
LEP wishes to attend a meeting live.
3)YouTube Captions - After public meetings get posted
to the Town’s YouTube channel, higher quality
captioning available in 100+ languages.
c)Town Website
1)Language translation for a large number of languages
is available on the Town’s website. From any page, a
user can scroll to the bottom and click the button
Select Language” to view the website in the
language of their choice.
d)Walk-ins
1)All requests for translation and interpretation from
members of the public will be honored. It is the
responsibility of the managing department to
determine the appropriate turnaround time for the
request.
3.Resources approved for organization-wide use
a)Standards
1)PET will assess potential vendors and the Town
Administrator ’s Office will have final approval.
2)Current list of qualified vendors:
a)see Appendix B and C
3)Develop standards: The Town will prioritize tapping
into internal staff members and community resources
for written translations, prior to employing the
authorized translation vendor (i.e. Voiance).
a)Staff: Staff qualifying for and participating in the
Second Language Compensation Policy will be
considered qualified to provide written
translations for their department or other
departments as required. For in-person
contacts, staff should have xx level of fluency/
command of speech, as laid out in the Second
Language Compensation Policy. Additional
training and testing will be required for
simultaneous interpretation.
Page 63
b)Authorized vendors: National-level vendors
listed in Appendix C are all acceptable. The
Town will have a Town-wide contract with
Voiance for telephonic/video interpretation and
written translation.
4)Volunteer translators/interpreters: See Appendix B for
an authorized list of volunteer translators/interpreters.
5)Departments should use these resources. If there is a
compelling business need to consult another
resource, in which case contact the PIO/TAO for
discussion.
b)Departments should budget for anticipated funds for
resources. For unanticipated needs in the event of shortfall,
contact the PIO/TAO.
4.Grant-funded project requirements
a)Managing departments are responsible for initiating all
translation and interpretation requirements for grant-funded
projects.
5.Outreach: Communicating the LAP to the public
a)Notice to the community for public awareness of services
1)Signage offering translation to LEP customers, so that
staff may contact Voiance for on-the-spot translation
over speaker phone. This will include all languages
Voiance offers.
a)Locations where signs will be posted for the
public
2)Dissemination of information regarding language
assistance services: website, written materials, social
media, etc.
D.Staff Development and Training
1.Training/communicating LAP to staff
a)iTown
b)Reminders at counters
c)Use Town Talk periodically
d)Training at director/manager meetings
2.Translator/Interpreter testing and procedure training for
multilingual staff who wish to participate
a)Multiple Language Stipend Program - policy/procedure
pending.
b)Recruitment of multilingual staff.
Page 64
E.Compliance Procedures, Reporting and Monitoring
1.Each department will monitor its own practices and report to the
PET for compilation of an annual report, at which time the team will
revise the LAP for the coming year.
IV.Attachments
A.Multiple Language Stipend Program (for multilingual staff who could assist
within the Town but outside normal job description)
1.Policy document/ plan of implementation.
2.Testing/certification process.
B.List of approved staff and community translators/interpreters
C.List of authorized national vendors and contracts on hand
D.Closed Caption and Live Translation
E.LAP Website Materials for the public:
1.“I speak” documentation, and point of service signage.
2.Request form for in-person interpretation at meetings and/or
municipal service appointments.
3.Information about the LAP.
Page 65
Page 66
RESOLUTION 09-23
SETTING THE PUBLIC HEARING FOR A NEW LODGING AND ENTERTAINMENT
LIQUOR LICENSE APPLICATION FOR BIG THOMPSON PROPERTY LLC DBA
ESTES VILLAGE INN
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
ESTES PARK, COLORADO:
That the filing date of the application for a New LODGING AND ENTERTAINMENT
Liquor License, filed by BIG THOMPSON PROPERTY LLC DBA ESTES VILLAGE INN,
1040 Big Thompson Avenue, Estes Park, Colorado, is January 20, 2023.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, February 28, 2023,
at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and
hearing shall be the area included within a radius of 4.07 miles, as measured from the center
of the applicant's property.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 67
Page 68
RESOLUTION 10-23
SETTING THE PUBLIC HEARING FOR A NEW HOTEL AND RESTAURANT LIQUOR
LICENSE APPLICATION FOR ST. VRAIN PROPERTY LLC DBA TWIN OWLS
MOTOR LODGE
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New HOTEL AND RESTAURANT Liquor
License, filed by ST. VRAIN PROPERTY LLC DBA TWIN OWLS MOTOR LODGE, 130
Stanley Avenue, Estes Park, Colorado, is January 17, 2023.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, February 28, 2023,
at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and
hearing shall be the area included within a radius of 3.94 miles, as measured from the center
of the applicant's property.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 69
Page 70
1
PROCEDURE FOR LAND USE PUBLIC HEARING
Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development
Plans, Rezoning, Special Review, Subdivision
1.MAYOR.
The next order of business will be the public hearing on PLANNING COMMISSION
ACTION ITEM 1.A. RESOLUTION 11-23 THIRD SUPPLEMENTAL CONDOMINIUM
MAP, THE MEADOWS AT WILDFIRE CONDOMINIUMS, 1802 WILDFIRE ROAD,
WILDFIRE HOMES LLC, APPLICANT.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, from the
Applicant, public comment, and written comments received on the
application.
Has any Trustee had any ex-parte communications concerning this
application(s) which are not part of the Board packet.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2.STAFF REPORT.
Review the staff report.
Review any conditions for approval not in the staff report.
3.APPLICANT.
The applicant makes their presentation.
4.PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
application. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
5.REBUTTAL.
The applicant will be allowed a rebuttal that is limited to or in response to
statements or questions made after their presentation. No new matters may
be submitted.
Page 71
2
6.MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the
application.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
7.SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
8.DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9.VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
Page 72
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jeffrey Woeber, Senior Planner
Date: February 14, 2023
RE: Resolution 11-23, Third Supplemental Condominium Map, The Meadows
at Wildfire Condominiums, 1802 Wildfire Road, Wildfire Homes LLC,
Applicant
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Conduct a public hearing to consider an application for a Supplemental Map for one
building (Building G) within the Meadows at Wildfire Condominiums, and review for
compliance with the Estes Park Development Code (EPDC).
Present Situation:
The subject property is legally described as Lot 1, Block 1 of Wildfire Homes
Subdivision, and is 5.19± acres in size. The site is zoned RM- Multi-Family Residential.
This is part of the “Wildfire” project, which consists of 43 total lots. One lot will be for
office use, 14 lots for detached single-family homes, 26 lots for townhomes, and 2 lots
for condominium projects including the subject condominium project, “The Meadows.”
The Meadows received approval of a Preliminary Condominium Map and a
Development Plan in late 2019. The condominium projects were approved as
workforce housing, in accordance with the EPDC. Each of the nine buildings will contain
eight condominium units.
Development of the Meadows Condominiums is underway. A Condominium Map for
Building F was approved by the Town Board on January 11, 2022. Each subsequent
building involves a “Supplemental Map,” with the First Supplemental Map for Building E
approved by the Town Board on February 22, 2022, and the Second Supplemental Map
for Building H approved on January 24, 2023.
Page 73
Proposal:
In order to comply with EPDC and Statutory requirements for condominiums, a
Supplemental Map depicting the precise location of each building, along with scaled,
dimensioned drawings of the interior layout of each, is filed for recordation in the
records of the Larimer County Clerk and Recorder. This Third Supplemental Map for
Building G requires review and approval by the Town Board of Trustees.
Advantage:
•This proposal complies the applicable standards of the EPDC, specifically:
Section 3.9.E “Standards of Review” for subdivisions, and Section 10.5.H
“Condominiums, Townhouses and Other Forms of Airspace Ownership.”
Disadvantages:
None identified.
Action Recommended:
Staff recommends approval of Resolution 11-23.
Finance/Resource Impact:
Little or none.
Level of Public Interest
Low. The Community Development Department has not received any verbal or written
public comments or inquiries to date.
Sample Motion:
I move that the Town Board of Trustees approve Resolution 11-23.
I move that the Town Board of Trustees deny Resolution 11-23, finding that [state
findings for denial].
I move to continue Resolution 11-23 to the next regularly scheduled meeting, finding
that [state reasons for continuance].
Attachments:
1. Resolution 11-23
2.Vicinity Map
3.Statement of Intent
4.Application Form
5. Supplemental Map
Page 74
RESOLUTION 11-23
APPROVING THE THIRD SUPPLEMENTAL CONDOMINIUM MAP OF THE
MEADOWS AT WILDFIRE CONDOMINIUMS, LOT 1, BLOCK 1, WILDFIRE HOMES
SUBDIVISION
WHEREAS, an application for the Third Supplemental Condominium Map of The
Meadows at Wildfire Condominiums, which legally establishes Condominium Building G,
was filed by Wildfire Homes LLC (owner); and
WHEREAS, The Meadows at Wildfire Condominiums, located on Lot 1, Block 1,
Wildfire Homes Subdivision, and being within an RM (Multi-Family Residential) Zone
District, has received approval of a Preliminary Condominium Map and a Development
Plan as required by the Estes Park Development Code; and
WHEREAS, the Board of Trustees finds the applicant has complied with the
applicable requirements of the Estes Park Development Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Third Supplemental Condominium Map for the Meadows at Wildfire
Condominiums is hereby approved.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 75
Site Location
LAKE ESTES
BIG
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Y
G
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ELK
TRAILCT
RAV
E
N
A
V
E
WILDFIRERD
LAKEFRON T S T
LONE
PINE
DR
G
R
A
NDESTATES DR
D E E R P ATH CT
PINE LN
RAVE
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C
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HIGH PINE DR
NORTH R ID G E LN
BELLEV U E DR
NOR
T
H
L
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A
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RE D TAIL HA WK DR
OLYMPIANLN
M A C CRACKEN L N
GRAY HAWK CT
MOU N T AI N V I L L A GELN
BEACH LN
RAVEN CT
S O A RINGCIR
AXELL RD
0 250 500
Feet -Town of Estes ParkCommunity Development
Printed: 12/22/2021
Created By: Jeff Woeber
Project Name:
Project Description:
The Meadow Condominiumsat Wildfire
Condominium MapFor Illustrative Purposes Only
ATTACHMENT 2
Page 76
STATEMENT OF INTENT
Third Supplemental Map of the Meadows at Wildfire Condominiums
Lot 1,Block 1,Wildfire Homes Subdivision
Building G
The property owner of the proposed Condominium Subdivision is:Wildfire Homes LLC.P0
Box 12.Glen Haven,CO 80532.
This is the fourth Condominium Map (Third Supplemental)for the Meadows at Wildfire which
is located on Lot 1.Block 1 of the Wildfire Subdivision.The Wildfire Subdivision is a Town
approved subdivision and is recorded at Reception No,20200060501.The subdivision was
recorded August 6,2020.This fourth Condominium Map is just for Building G and since it
follows the original Condominium Map it is a Supplemental Map.Several more Supplemental
Condominium Maps will follow for Buildings A.B,C,D.and I.Future Condominium Maps
may include more than one building.
Lot I,Block 1 has been annexed into the Town of Estes Park.The Annexation Map is recorded
at Reception No.20200060498.This Condominium Development is consistent with the
previously approved Development Plan.Each Condominium Building will have eight units
meeting the Estes Valley Development Code definition for Workforce Housing Units.
Please accept this STATEMENT OF INTENT. the APPLICATION.and the CONDOMINIUM
MAP,itself (5 Sheets). The DECLARATION OF THE MEADOWS AT WILDFIRE
CONDOMINIUMS is referenced on and was recorded with the previously approved
Condominium Maps for Buildings L F &H.
Thank you for your consideration of this submittal.
ATTACHMENT 3
Page 77
ESTES PARK PLANNING DEPARTMENT
Submittal Date:January 6,2023
APPLICATION
Pie-App
Development Plan
Special Review
Preliminary Subdivision Plat
Final Subdivision Plat
Minor Subdivision Plat
Amended Plat
Q Boundary Line Adjustment
Q ROW or Easement VacationoStreetNameChangeTime
o Rezoning Petition
0 Annexation Request0ExtensionoOther:PIr cifv I
Condominium Map
o Preliminary Map
o Final Map
®Supplemental Map
‘Project Name
I
Project Description
Project Address
Legal Description
Parcel ID #
Third Supplemental Map of the Meadows at Wildfire Condominiums -Lot 1,Block 1,Wildfire Homes Subdivision
Final Condominium Map for BuiLding C
1802 WiLdfire Road
Lot 1,Block 1,Wildfire Homes Subdivision
2520217001
5.2 AcresLotSize
__________________________
Existing Land Use
Proposed Land Use
Existing Water Service Town
Proposed Water Service E Town
Existing Sanitary Sewer Service
Proposed Sanitary Sewer Service
Is a sewer lift station required?
Existing Gas Service Xcel
Existing Zoning R.M
Site Access (if not on public street)
Are there wetlands on the site?
Area of Disturbance in Acres
Residential Condominiums
Name of Primary Contact Person
Complete Mailing Address
Primary Contact Person is
Mark Westover,Wildfire Homes LLC
P0 Box 12,Glen Haven,CO 80532
F]ConsultantlEngineer
Application fee
Statement of intent
2 copies (folded)of plat or plan
11”X 17”reduced copy of plat or plan
El Digital Copies of plats/plans in
planning @estes.org
Sign Purchase ($10)
0
800a.0
MuLti FamiLy
46%impervious for all of Lot ‘I
MuLti Family ResidentiaL Condominiums
LI Well
C Well
LI
LI
LI
LI
LI None LI
LI None LI
EPSD
EPSD El
Yes El
Other LI
Proposed Zoning
(Public Street)
Other (specify)
Other (specify)
UTS D
UTSD
No
None
RM
LI
LI
Septic
Septic
LI None
WiLdfire Road
LI Yes
Site staking must be completed at the time application is submitted.Complete?
ElNo
El Yes LI No
Fl Owner F]Applicant
El
El
El
El
..IMIPleasereviewtheEstesParkDevelopmentCodeAppendixBforadditionalsubmft’[dl re
may include ISO calculations,drainage report,traffic impact analysis,geologic hazard mitigation report,
wildfire hazard mitigation report,wetlands report,andlor other additional information.
Town of isles Park -P.O.Box 1200 .170 MacGregor Avenue e.Estes Park,CO 80517
Communilv Development Deparimeni Phone:(9701 577-3721 -Fax:(970)586-0249 -www.estes.org/CommunilyDevelopment
Revised 2020.04.23 ks
ATTACHMENT 4
Page 78
P0 Box 12,GLen Haven CO 80532
970-586-9342
970-481 -9821
Record Owner(s)
Mark Westover,Rick ALLnutt WiLdfire Homes LLC
Mailing Address
______________________________
P hone
Cell Phone
Fax n/a
Email Mark@westoverconstruction.com
Applicant Rick ALLnut
Mailing Address P0 Box 12,GLen Haven CO 80532
Phone
Cell Phone 970-420-1020
Fax
Email raIInuttlss6@gmailcom
ConsultantlEngineer Van Horn Engineering and Surveying Inc.
Mailing Address 1043 Fish Creek Road
Phone 970-586-9388
Cell Phone 970-443-3271 (Lonnie Sheldon)
Fax n/a
Email Lonnie@vanhornengineering.com
APPLICATION FEES
For development within the Estes Park Town limits See the fee schedule included in
your application packet or view the fee schedule online at
www.estes.org/planningforms
All requests for refunds must be made in writing.All fees are due at the time of submittal.
MINERAL RIGHT CERTIFICATION
Article 65.5 of Title 24 of the Colorado Revised Statutes requires applicants for Development Plans!Special Reviews,
Rezoning,Preliminary and Final Subdivision Plats,Minor Subdivision Plats if creating a new lot,and Preliminary and Final
Condominium Maps to provide notice of the application and initial public hearing to all mineral estate owners where the surface
estate and the mineral estate have been severed.This notice must be given 30 days prior to the first hearing on an application
for development and meet the statutory requirements.
I hereby certify that the provisions of Section 24-65.5-103 CRS have been met.
Names:
Record Owner PLEASE PRINT:R0h a,?l 13-Ri 1vit
Applicant PLEASE PRINT:I).#i
Signatures:
Owner
_____________________________________________
Date /—(m-—S
Applicant 42’24d Date /—i -$
Contact Information
Page 79
APPLICANT CERTIFICATION
I hereby certify that the information and exhibits herewith submitted are true and correct to the best of my knowledge
and that in filing the application I am acting with the knowledge and consent of the owners of the property.
In submitting the application materials and signing this application agreement,I acknowledge and agree that the
application is subject to the applicable processing and public hearing requirements set forth in the Estes Park
Development Code (EPDC).
I acknowledge that I have obtained or have access to the EPDC,and that,prior to filing this application,I have had the
opportunity to consult the relevant provisions governing the processing of and decision on the application.
The Estes Park Development Code is available online at:
http://www.estes.org/DevCode
I understand that acceptance of this application by the Town of Estes Park for filing and receipt of the application fee by
the Town does not necessarily mean that the application is complete under the applicable requirements of the EPDC.
I I understand that this proposal may be delayed in processing by a month or more if the information provided is
incomplete,inaccurate,or submitted after the deadline date.
I understand that a resubmittal fee will be charged if my application is incomplete.
The Community Development Department will notify the applicant in writing of the date on which the application is
determined to be complete.
I grant permission for Town of Estes Park Employees and Planning Commissioners with proper identification access to
my property during the review of this application.
I acknowledge that I have received the Estes Park Development Review Application Schedule and that failure to meet
the deadlines shown on said schedule may result in my application or the approval of my application becoming null and
void.I understand that full fees will be charged for the resubmittal of an application that has become null and void.
Names:
Record Owner PLEASE PRINT:
Applicant PLEASE PRINT:
t3’
b fltl*
Date /—ó—4
Date
Signatures:
Record Owner
Applicant
,et7
z5r aAL /6-t
Pvicprl 9n2n 114 9 kc
Page 80
ATTACHMENT 5
Page 81
UP
Page 82
DNUP
Page 83
DN
Page 84
Page 85
2/15/2023
1
The Meadows at Wildfire Condominiums
Third Supplemental Condominium Map
Wildfire Homes, LLC (Owner/Applicant)
A Supplemental Condominium Map is filed for
each of the nine buildings in The Meadows
project.
This is a scaled, dimensioned drawing
depicting the precise location of the building,
as well as the layout and interior.
Buildings F, H and E approved previously by
Town Board.
This is a request for review and approval of
Building G.
1
Estes Park Town Board of Trustees, February 14, 2023
Wildfire Subdivision
1
2
2/15/2023
2
Estes Town Board of Trustees, February 14, 2023
Map of the Meadows at Wildfire Condominiums
Supplemental Condominium Maps go
only to Town Board.
Staff finds the Supplemental
Condominium Map complies with
applicable Sections of the EPDC.
Referred for comment to review
agencies.
Public notice was provided per EPDC
requirements.
There has been no opposition.
Staff recommends approval.
4
3
4
Page 86
1
PROCEDURE FOR LAND USE PUBLIC HEARING
Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development
Plans, Rezoning, Special Review, Subdivision
1.MAYOR.
The next order of business will be the public hearing on PLANNING COMMISSION
ACTION ITEM 1.B. ORDINANCE 01-23 ALLEY VACATION, PLATTED ALLEY WITHIN
THE FIRST RESUBDIVISION OF BUENNA VISTA TERRACE, TODD PHILLIPS, EP
REAL ESTATE LLC, AND THE TOWN OF ESTES PARK, APPLICANTS.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, from the
Applicant, public comment, and written comments received on the
application.
Has any Trustee had any ex-parte communications concerning this
application(s) which are not part of the Board packet.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2.STAFF REPORT.
Review the staff report.
Review any conditions for approval not in the staff report.
3.APPLICANT.
The applicant makes their presentation.
4.PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
application. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
5.REBUTTAL.
The applicant will be allowed a rebuttal that is limited to or in response to
statements or questions made after their presentation. No new matters may
be submitted.
Page 87
2
6. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the
application.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
7. SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
Page 88
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jeffrey Woeber, Senior Planner
Date: February 14, 2023
RE: Ordinance 01-23, Alley Vacation, Platted Alley Within the First Resubdivision of
Buenna Vista Terrace, Todd Phillips, EP Real Estate LLC, and Town of Estes Park,
Applicants
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
The Town Board will review the Applicant’s request to approve an ordinance to vacate a platted
alley, open and close the public hearing, and vote to approve, approve with conditions, or deny the
request.
Present Situation:
The Applicant owns Full Throttle Saloon and Grill, located at 231 Moraine Avenue, with plans for
an addition to an existing structure on the site. There is a twenty-foot-wide platted alley behind the
site to the west, which is not useable due to a granite cliff that obstructs access. (See Attachment
#6 for the site photo.) The properties abutting the alley are along Moraine Avenue (to the east)
and Courtney Lane (to the west).
The subject alley was dedicated to the public with the plat of the First Resubdivision of Buenna
Vista Terrace, recorded with the Larimer County Clerk and Recorder at Book 6, Page 7, on
12/12/1945.
The site is zoned CD (Downtown Commercial), and requires a minimum ten-foot rear setback if the
property abuts Residential zoning, which is the case for the properties to the west of the site.
Vacating the alley will provide additional distance in the rear portion of the property for the
Applicant’s proposed development.
Memo COMMUNITY DEVELOPMENT
Page 89
Proposal:
Initially, the Applicant proposed vacating only a portion of the alley adjacent to their property, but
the Public Works Department determined more of the alley should be vacated, and the application
was revised accordingly. Public Works, as co-applicant, requests vacation of the platted alley
adjacent to Lots 8A to 12A, and 8B to 12B of the First Resubdivision of Buenna Vista Terrace, with
the applicant’s property being Lots 8A and 9A. (See Attachment # 2 for exhibit.) Due to a sewer
main located in a small portion of the platted alley, the Applicant’s representative has provided an
easement as requested by Estes Park Sanitation District.
Advantages:
• Vacating the Right-of-Way will not create any land without access.
• The proposed vacation removes a platted alley that will not be used or constructed,
providing more useable development area for the property owner.
Disadvantages:
• No disadvantages have been identified.
Action Recommended:
Staff recommends approval of the vacation of the platted alley.
Budget:
N/A
Level of Public Interest:
Low. As of February 7, 2023 no written comments have been received regarding the proposed
alley vacation. Staff has discussed the application with two adjacent property owners.
Recommended Motion:
I move to approve/deny Ordinance 01-23.
Attachments:
1. Ordinance 01-23
2. Exhibit A, Alley Vacation
3. Vicinity Map
4. Statement of Intent
5. Application
6. Site Photo
Page 90
ORDINANCE 01-23
AN ORDINANCE VACATING A PORTION OF AN ALLEY PLATTED WITHIN
THE FIRST RESUBDIVISION OF BUENNA VISTA TERRACE
WHEREAS, the applicants, Todd Phillips, EP Real Estate LLC, and the Town of
Estes Park Public Works Department have requested that the Town Board of Trustees
approve an Ordinance to vacate a portion of a platted alley; and
WHEREAS, the Town of Estes Park Public Works Department has determined it
is in the best interest of the Town to vacate the portion of the alley located adjacent to
Lots 8A to 12A, and 8B to 12B of the First Resubdivision of Buenna Vista Terrace; and
WHEREAS, the subject alley was platted but never constructed, and is not
needed for access or for the Town’s street system; and
WHEREAS, Town utilities remain on, under, and across the alley; and
WHEREAS, the Board of Trustees has determined that it is in the best interest of
the Town to permanently vacate the platted alley as more fully set forth herein, but to
reserve an easement to access and maintain the utilities.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Section 1: The Board of Trustees of the Town of Estes Park, Colorado hereby
vacates the portion of the platted alley as set forth on Exhibit A hereto, subject to the
reservation described in section 2 below. The Town Administrator or designee shall
record this ordinance with the County Clerk and Recorder.
Section 2: The Town hereby reserves a blanket utility easement over, upon,
under, and across the vacated portion of the alley for the continued use of any and all
existing utility facilities or infrastructure, including but not limited to sewer, gas, water,
electricity, telephone, telecommunications, fiber optic, and stormwater drainage
facilities. The Town may modify this easement by reducing its scope as part of a future
plat of the property.
Section 3: This Ordinance shall take effect and be enforced thirty (30) days
after its adoption and publication by title.
PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park,
Colorado, this day of , 2023.
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
I hereby certify that the above Ordinance was introduced at a regular meeting of the
Board of Trustees on the day of , 2023 and published by title in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the day
of , 2023, all as required by the Statutes of the State of Colorado.
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 91
FI
R
E
L
A
N
E
Exhibit A, Alley Vacation ATTACHMENT 2
Page 92
ATTACHMENT 3
Page 93
ATTACHMENT 4
Page 94
Page 95
Page 96
ATTACHMENT 5
Page 97
Page 98
Page 99
CLIFF SHOWN IS THE APPROXIMATE
LOCATION OF THE PLATTED ALLEY.
PHOTO FACING SOUTH.
ATTACHMENT 6
Page 100
PUBLIC COMMENT RECEIVED 2023-02-13
PUBLIC COMMENT RECEIVED 2023-02-14
4.The alley is only being vacated to the south of 231 Moraine Ave. Why are
residential property owners to the north being treated differently?
5.I submit that the proposed Alley Vacation bordering 251 Moraine should not
be addressed by Public Works through the Full Throttle Distillery application.
Estes Park Public Works should be a stand-alone applicant and work through the
process as prescribed for applicants.
6.There is very little space between the buildings/structures and the granite wall
in the Alley. I would have no access to the trees and bushes on top of the vacated
Alley. And should a stability or other problem arise, considering the blanket
easement, how would I be able to protect my property through fencing or other
means that might be necessary? Before the Town vacates its liabilities and
controls access with easements, I would request that the appropriate entities take
a closer, user-friendly look and communicate directly with me and other
landowners.
To be clear, I have no objection to Full Throttle Distillery or Mr. Phillips' proposal;
nor do I wish to delay their progress.
However, I do object to the Town of Estes Park vacating the alley portion that is
not directly involved in 231 Moraine's project which now directly affects me. I
respectfully request that the Town of Estes Park treat me, a supportive
commercial property and small business owner in the Downtown business
district, with consideration by tabling the proposal to vacate the portion of the
alley to the south of 231 Moraine Ave. until a proper assessment of the stability of
the hillside owned by the Town and other issues raised can be completed and
discussed with the property owners. I believe good communication will go a long
way toward finding solutions.
Respectfully submitted,
TeresaMaria Billitteri/Manager
251 Moraine LLC
251 Moraine Avenue
2075 River Walk Lane
Longmont, CO 80504
Town Board Hearing, February 14, 2023
Alley Vacation
Proposal to vacate a platted alley, platted in 1945
Never constructed and not needed for access
EP Real Estate LLC (Full Throttle Saloon and Grill) and Town
of Estes Park (Owner/Applicants)
Full Throttle initially proposed vacating only a portion of the
alley, Town Public Works determined more of the alley
should be vacated
2
3
Alley to be Vacated
5
Review Agencies, Utilities:Staff referred the
vacation to all utilities and other review
agencies. Requirements have been met, with
a “blanket easement” also within the
Ordinance.
Opposition:Two adjacent property owners
recently submitted letters outlining concerns.
Recommendation: Staff recommends
approval of the Vacation and Ordinance.
IMAGES PRESENTED BY STAFF DURING THE MEETING 2023-02-14
PUBLIC WORKS Memo
To: Honorable Mayor Wendy Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, CAPP, CCTM, Mobility Services Manager
Greg Muhonen, PE, Public Works Director
Date: February 14, 2023
RE: Resolution 12-23 Establishing 2023 Seasonal Paid Parking and Parking
Permit Fees
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Adopt Resolution 12-23 to establish 2023 seasonal paid parking and parking permit
fees.
Present Situation:
At a Town Board Study Session (TBSS) on December 13, 2022, Public Works (PW)
staff presented detailed results from the 2022 paid parking season and
recommendations for the 2023 paid parking program. This initial presentation included
a summary of parking occupancy and turnover, parking permit utilization, public
outreach efforts and operational improvements implemented for the 2022 guest
season.
During that presentation, PW staff acknowledged that the downtown community will be
impacted by two significant improvement projects in the coming year (Downtown Estes
Loop and Cleave Street Improvements). With the uncertainty about the impact of these
two projects and the anticipated loss of two heavily-used gravel parking areas, Public
Works staff recommend focusing the 2023 paid parking program on improving the
existing operation and customer experience rather than expanding the program and/or
raising parking fees.
Since the 12/13 TBSS, PW staff held the final of three meetings of the Parking Revenue
Task Force. This short-term task force was assembled in November 2022 and
participants included: Colleen DePasquale (Estes Chamber), Rebecca Gelsinger (Visit
Estes Park), John Krueger (Estes Valley Library Board of Directors), Carissa McGill
(Simply Christmas), Rachel Rohrig (Lofts of Estes), Ann Finley (Transportation Advisory
Board, TAB), Gordon Slack (TAB), Jessica Ferko (TAB), Greg Muhonen (Town), Dana
Klein (The Car Park/Town) and Vanessa Solesbee (Town/Facilitator). Todd Jirsa
Page 101
(Village Goldsmith) attended the final meeting as substitute for Ms. McGill. The task
force process, results from the group’s multiple homework assignments and results are
included in the Attachments. In brief summary, the group agreed that 45% of paid
(roughly $190,000) parking net revenues should be spent on additional parking supply,
45% (roughly $190,000) on maintaining, and if possible, expanding the Town’s transit
service and 10% (roughly $40,000) would be retained as a reserve.
Proposal:
To continue the seasonal paid parking program for the 2023 summer guest season as
follows:
• May 26 – October 22, 2023
• 10 a.m. to 5 p.m., Monday through Sunday
• $2 per hour
• 682 total spaces in the following same eight public parking areas as 2022: Town
Hall, Bond Park, E. Riverside, Riverside, Virginia, Post Office, Wiest and Tregent.
Additionally, as in 2022:
• 69% of all public parking in Estes Park and 33% of parking in the downtown core
will remain free.
• All spaces with persons for disabilities will remain free and without time limit.
• Vehicles displaying Americans with Disabilities (ADA) placards or Disabled
Veterans (DV) license plates will continue to be exempt from paying parking fees
in Town-owned parking spaces.
• Motorcycles parking in designated motorcycle parking spaces will continue to be
exempt from paying parking fees
• Town Hall, the Estes Valley Library and the Post Office will continue to have
dedicated spaces without charge for patrons.
• Residents/locals who live in the Estes Park School R-3 District will continue to be
eligible for 60 minutes of free parking each day in the paid parking areas.
Advantages:
• Seasonal paid parking continues the Town’s commitment to implementation of the
Board-adopted Downtown Parking Management Plan and the four objectives of
the paid parking program contained in Chapter 10 of the Estes Park Municipal
Code.
• Implementation is designed to accommodate diverse user groups (locals, visitors
and employees), is phased/incremental, and is in line with other Colorado
communities that are supported by tourism-driven economies.
• Paid parking fees will continue to reduce future reliance on the General Fund for
parking management, future parking infrastructure (e.g., new parking structure
downtown) and the heavily subsidized Town’s free shuttle service (Estes Transit).
Disadvantages:
• Implementation of seasonal paid parking has been vocally opposed by some
residents and business owners; however, staff will continue our commitment to
working with all stakeholders to create the best possible parking experience for
locals and visitors.
Page 102
Action Recommended:
PW staff recommends the Town Board adopt Resolution 12-23 Establishing 2023 Paid
Parking and Parking Permit Fees
Finance/Resource Impact:
Current Impacts: The current Parking Fund (256) balance is $295,807.29 As in 2021,
the 2022 program has met its financial goals, including:
1. Program costs were fully covered by program fees;
2. The Parking Fund will be able to “repay” the General Fund for the 2022 Parking
Division base budget; and
3. Staff anticipates net revenue in the amount of $129,117.87 will be added to the
Parking Fund once the 2022 books are closed.
Future Impacts: After the first two years of seasonal paid parking, the Parking Fund
balance should be approximately $424,925.16. Due to the timing of the Town’s annual
budgeting process, staff projected no significant changes to the 2023 paid parking
program with $838,875 in anticipated revenue for the Parking Fund (256), including paid
parking fees, permits, citations and special events. Expenses were conservatively
projected at $811,215 for net revenues of $27,660.
Based on the results of the Parking Revenue Task Force, PW staff propose to use
existing net paid parking revenues (from the Parking Fund, 256) in the following ways:
1) contract design of a second level of public parking on the Big Horn parking lot, 2)
once 2023 transit operating costs are known, define the amount of additional funding
needed to maintain existing annual service levels for Estes Transit, and possibly, if
funding allows, expand downtown trolley service hours to better accommodate
employees, and 3) set aside 10% of the Fund as a reserve.
Level of Public Interest
Public interest in seasonal paid parking continues to be moderate. Opinions about how
downtown parking should be used, managed and/or not managed at all—and who
should have access to those spaces—varies widely. The Transportation Advisory Board
(TAB) was engaged in robust discussions about options for the 2023 Paid Parking
Program over the course of several meetings. While opinions vary among the group
members about whether the program should be held steady or begin incremental
growth in 2023, as supported by 2021 and 2022 parking data, TAB submitted a letter in
support of the 2023 PW staff recommendation.
Sample Motion:
I move for the approval/denial of Resolution 12-23.
Attachments:
1 Resolution 12-23 Establishing 2023 Paid Parking and Parking Permit Fees
2 Parking Revenue Task Force Meeting Materials & Group Discussion Results
3 Support Letter (Transportation Advisory Board)
Page 103
RESOLUTION 12-23
ESTABLISHING 2023 SEASONAL PAID PARKING AND PARKING PERMIT FEES
WHEREAS, the Board of Trustees of the Town of Estes Park has adopted Chapter
10.06 of the Municipal Code, authorizing the implementation of seasonal parking fees by
resolution; and
WHEREAS, section 10.06.040 provides for permits in lieu of paid parking,
governed by rules and regulations to be approved by the Town Board; and
WHEREAS, section 10.04.040 allows for overnight parking where authorized by a
Town-issued parking permit; and
WHEREAS, at its study session on December 13, 2022, the Board of Trustees
discussed the program’s 2022 performance with regard to the Town’s parking
management objectives and staff presented recommended 2023 paid parking fees; and
WHEREAS, it is necessary to determine parking fees for planning and budgeting
purposes so as not to impair the continuity of operations for the Town’s Public Works
Department Mobility Services Division.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
1. The following daily parking fees in Estes Park shall be implemented and enforced
for the 150-day (25-week) visitation season commencing on May 26, 2023, and
terminating on October 22, 2023, inclusive.
2.Daily parking fees shall be $2.00 per hour between the hours of 10am and 5pm,
seven days per week.
3.Daily parking fees shall be collected for 682 parking stalls (31% of 2,174 total stalls
available system-wide and 67% of the 1,022 stalls located in the downtown core)
in eight public parking lots as follows: the Town Hall parking lot (224 of 281 stalls),
East Riverside parking lot (41 of 44 stalls), Riverside parking lot (91 of 94 stalls),
Wiest parking lot (132 of 141 stalls), Post Office parking lot (86 of 99 stalls),
Tregent parking lot (16 of 17 stalls), Virginia parking lot (19 of 20 stalls) and Bond
Park parking areas (73 of 76 stalls). The Mobility Services Manager shall
determine which specific stalls within these lots shall be designated as paid parking
stalls, consistent with these totals, and shall ensure that they are conspicuously so
designated.
4.Daily parking fees shall not apply to the 28 stalls marked for persons with
disabilities in these parking lots: Town Hall (10 stalls), Post Office (4 stalls), Bond
Park (3 stalls), Tregent (1 stall), Wiest (4 stalls), Riverside (2 stalls), Virginia (1
stall) and East Riverside (3 stalls).
5.Daily parking fees shall not apply to the spaces currently reserved for access to
civil services in these parking areas: Town Hall (7), Post Office (10) and the Library
(7). Daily parking fees shall apply when these reserved spaces are used by the
public during holiday closures of the referenced facilities (Town Hall, Post Office
and Library).
6.Daily parking fees shall not apply to spaces reserved for use by marked vehicles
on official business in the Town Hall parking area. Current reserved space counts
for 2023 are: Police Reserved (22) and Town/Library Staff Reserved (8). The
Mobility Services Manager may adjust these counts as necessary for operational
purposes, by adjusting the counts described in paragraph 3 above.
ATTACHMENT 1
Page 104
7. Daily parking fees shall not be charged to visiting public officials traveling on official
business in marked vehicles and parking in the Town Hall parking lot.
8. The two spaces marked as designated for electric vehicles in the Town Hall
parking area shall continue to be governed in accordance with adopted Town
policies.
9. Fees in 2023 for all parking permits as set forth in Public Works Policy 842 shall
remain as set previously by resolution.
10. The resolution to be in full force and effect from and after its passage and approval.
11. The Board repeals all resolutions or parts of resolutions in conflict with this
resolution, but only to the extent of such inconsistency.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 105
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ATTACHMENT 2
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Current Fund balance: $270,274
Anticipated balance (by 12/31): $467,485
Page 107
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Page 111
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•Swift mitigation of lost parking spaces (DEL, Cleave) with a micro-structure on Big Horn.
Design in 2023, build in 2024 with cash on hand (pkg revenue + General Fund)
•Issue an RFP for P3 to design, fund and build a mixed-used parking facility on Town Hall lot.
Consider new revenue bonds or structured debt.
•Note: Expanded supply in other locations downtown would bring more congestion/ped conflict.
:ERIWWE 8S[R
•Move towards a true enterprise fund with commitment from Town to redirect General Funds
savings to projects that improve downtown infrastructure.
•Additional supply near the Cleave Street project area (Big Horn or Spruce); could consider a
P3 project, possibly with the Housing Authority, to add more parking and workforce housing.
Page 112
Page 113
Page 114
Page 115
January 30, 2023
Dear Honorable Mayor Koenig, and Trustees,
The Transportation Advisory Board (TAB) has continued to actively participate in the process of
creating a proposed 2023 Seasonal Paid Parking Program. We appreciate the opportunity to
provide thoughtful and constructive feedback that can assist in making the program successful
and continue to thrive. Three TAB members participated in the Parking Revenue Task Force
(PRTF) to directly engage in additional recommendations for you to consider.
TAB seeks to ameliorate disruptions in downtown during the Downtown Estes Loop (DEL)
construction and the upgrades to Cleave Street by recommending the Town Board maintain the
2021 and 2022 paid parking permit fees and policies; extend transit service to late October and
offer a new overnight parking permit for special event vendors. TAB continues to support the
Paid Parking Program goals of promoting the Town’s business district by making parking
available, maintaining adequate turnover of parking spaces in Town-controlled parking spaces,
encouraging use of perimeter parking, increasing free shuttle services and other transportation
alternatives, reducing traffic congestion, and reducing harmful emissions. The data driven
program has demonstrated progress toward some of these goals, but a clear shortfall in use of
periphery parking lots still exists. TAB appreciates further efforts towards signage and
communication infrastructure to increase peripheral lot usage.
TAB agreed with the PRTF’s top priorities for paid parking revenue usage: additional parking
supply and maintaining/increasing transit services. TAB supports Public Works final
recommendation of 45% (200K) towards parking supply and specifically a second level to the
Big Horn lot, 45% (200K) toward maintaining or expansion of the Town’s transit services, and
10% (30K) toward a reserve fund. The robust discussion about revenue allocation included
opposition to investing in parking supply that potentially encourages downto wn congestion and
adds to toxic emissions. Some TAB and community members believe that investment in
alternative transportation, such as safe, connected bike infrastructure, would address the
growing environmental crisis, and improve access to Downtown by a growing visitor/resident
demographic. A majority of TAB members agreed to support the 2018 Downtown Parking
Management Plan’s Phase 4 that includes expansion of strategic parking supply.
The TAB thanks the Honorable Mayor, Wendy Koenig, and Town Trustees for allowing the
opportunity to provide our observations regarding the proposed 2023 Seasonal Paid Parking
Program.
Sincerely,
Belle Morris
Chair, Estes Park Transportation Advisory Board
ATTACHMENT 3
Page 116
UTILITIES Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Director Bergsten, Project Manager Wesley
Date: February 14, 2023
RE: Resolution 13-23 Authorizing the Town Administrator to Execute a
Construction Contract to Install a New Watermain and Portions of Some
Private Service Lines Under Elkhorn Ave From Macgregor Ave to Moraine
Ave
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To support our mission of providing high-quality, reliable water service while being good
stewards of public resources and our natural setting by expediting Elkhorn Avenue
water infrastructure construction to be completed before the beginning of the Downtown
Estes Loop (DEL) work.
Present Situation:
We have had two significant Elkhorn Avenue water main breaks within the past three
years which foreshadows more frequent breaks to come. In August of 2019, shortly
after Elkhorn Avenue received a new layer of asphalt, a catastrophic water main break
destroyed the asphalt from curb to curb near the Municipal Building.
Page 117
August 20, 2019, Elkhorn Ave. water main break near the municipal building
On December 20th, 2022, another catastrophic Elkhorn Avenue water main break
triggered a water service outage for all businesses on the 100-east block of Elkhorn
Avenue. It impacted access to the area with frozen water on the street’s surface and
excavation of the street.
December 20th, 2022, Elkhorn Ave, 100-East block
The negative impacts of water main breaks on Elkhorn Avenue are high. They impact
vehicle and pedestrian traffic on a busy narrow roadway, and water service is
interrupted in one of our highest density commercial areas, creating a negative guest
experience.
Page 118
Proposal:
Town Staff proposes an expedited construction contract to replace the existing 8"
Elkhorn Avenue cast iron water line between Moraine Avenue and McGregor Avenue.
We will replace any private water service in disrepair from the watermain to a new curb
stop beyond the road's edge. These water service lines from the Town’s water main to
inside the customers’ building will remain private and the owners' responsibility.
There are approximately 18 customer water service lines underneath Elkhorn Avenue
between Moraine Avenue and McGregor Avenue. Staff believes most, if not all, water
service lines are past their useful life and in poor condition.
Roadway restoration will be outsourced through a separate contract.
Advantages:
●Limits the duration of disruption by coordinating with Loop project.
●Reduces the probability of future emergency construction repairs to private
customer service lines and the main line under Elkhorn Avenue.
●Coordination with the DEL project will reduce traffic control impacts that would
occur if this project is pushed into next winter.
●Improves fire protection by adding fire hydrant(s).
Disadvantages:
●Higher costs due to expedited construction; however, costs of emergency repairs
are mitigated.
Page 119
● Longer construction hours and days with potential work occurring at night time
and over weekends; however, completing the construction prior to DEL limits the
construction to these first few months in 2023.
● There will be traffic, visitor, and business impacts during construction; however,
the duration is shorter and limited to this winter.
Action Recommended:
Staff recommends approval of resolution.
Finance/Resource Impact:
$745,451, reallocated from existing, approved, capital improvement funds.
1. CARRIAGE DRIVE WATER MAIN REPLACECMENT $ 271,079
a. Staff will include this project in our Infrastructure Investment and Jobs Act (IIJA)
federal funding request. We recommend reallocating these funds to this Elkhorn
project.
2. GC DISINFECTION OUTREACH AND VERIFICATION EFFORT $ 183,941
a. The amount was earmarked for building remodeling. The project is on hold. We
recommend reallocating these funds to this Elkhorn project.
3. ACACIA 4" ABANDONMENT $ 11,000
a. This project was completed in-house and under budget. We recommend
allocating these funds to this Elkhorn project.
4. LEAK CORRELATOR EQUIPMENT $ 10,000
a. This equipment has been purchases for less than the budgeted amount. We
recommend allocating these funds to this Elkhorn project.
5. BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP) $ 53,255
a. The shop remodel work is complete. We recommend reallocating the remaining
funds to this Elkhorn project.
6. CIP BUREAU AREA PHASE 4 $ 216,176
a. This project is delayed to coordinate with Public Works roadway improvement
project. Staff recommends allocating $216,176 of the $2,169,176
Level of Public Interest
HIGH
Sample Motion:
I move for the approval/denial of Resolution 13-23.
Attachments:
1. Resolution 13-23
2. Bid Documents
Page 120
RESOLUTION 13-23
AUTHORIZING THE TOWN ADMINISTRATOR TO APPROVE A CONSTRUCTION
CONTRACT FOR WATER UTILITY INFRASTRUCTURE UNDER ELKHORN AVENUE
FROM MACGREGOR AVENUE TO MORAINE AVENUE
WHEREAS, the Town installed the Elkhorn Ave watermain in the 1960s; and
WHEREAS, the Elkhorn Ave watermain is beyond its useful life; and
WHEREAS, two significant Elkhorn Ave watermain breaks have occurred in the
past three years indicating the old pipe is prone to failure; and
WHEREAS, Elkhorn Ave watermain breaks negatively impact traffic, business
economics, and our guests’ experience; and
WHEREAS, watermain breaks result in a nonbeneficial loss of treated water, a
valuable natural resource; and
WHEREAS, private water service lines within the project’s scope and in disrepair
have the same negative impacts on the public and our economy; and
WHEREAS, replacing those private water service lines within the project’s scope
and in disrepair will reduce future disruptions; and
WHEREAS, those private service water lines replaced within the scope of the
project will remain private; and
WHEREAS, expediting the construction of new Elkhorn Ave water infrastructure
to complete the work before the Downtown Estes Loop project begins will reduce
disruption to our downtown businesses, residents, and guests; and
WHEREAS, adding an incentive for early completion of construction reduces the
probability of scheduling conflicts with the Downtown Estes Loop project; and
WHEREAS, Policy 601 authorizes the Town Administrator to spend no more
than $100,000 on a contract without prior approval of the Town Board of Trustees; and
WHEREAS, raising that limit will hasten the start of this project by avoiding the
necessity of Board approval of the contract.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board authorizes the Town Administrator to spend up to $600,000 in
connection with a contract for Elkhorn Ave water infrastructure construction, as
generally described in the bid documents now before the Board, with a responsible and
responsive bidder, consistent with all Town policies.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 121
Page 122
TOWN ATTORNEY Memo
To: Honorable Mayor Koenig
Board of Trustees
From: Town Attorney Dan Kramer
Date: February 14, 2023
RE: Resolution 14-23 Approving the Colorado Regional Opioid
Intergovernmental Agreement for the Larimer County Region and First Amendment
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Become a formal member of the Larimer County Region for the purposes of distributing
proceeds of the Colorado opioids settlements. This will afford the Town an opportunity
to appoint a representative to the Regional Council.
Present Situation:
The Colorado Attorney General’s Office has coordinated a plan and supporting legal
documents for distributing proceeds of several nationwide settlements with business
entities that have manufactured, distributed, or promoted opioids. The Town became a
participating local government under the state plan by approving the Colorado Opioids
Settlement Memorandum of Understanding (State MOU) on November 24, 2021. One
aspect of the State MOU is that it creates “regions” across the state to control and
disburse the majority of the settlement funds flowing into the state. Larimer County
comprises one such region, and several local governments in the county have already
come together and constituted themselves as the Larimer County Region, by means of
a Colorado Regional Opioid Intergovernmental Agreement for the Larimer County
Region (Regional IGA). For reference, in its first of at least eighteen years of funding,
the Larimer County Region received over $2 million to direct. As a participating local
government in the State MOU, Estes Park should have been included as a member of
the Regional IGA when it came into effect in June 2022. The Town, however, was not
included. After being made aware of the issue, Town staff has worked with the County
and other regional members to develop an amendment to the Regional IGA to include
the Town.
Proposal:
Approve the Regional IGA and First Amendment to include the Town of Estes Park as a
voting member of the Larimer County Region.
Page 123
Advantages:
A full seat at the table in determining how millions of dollars in opioid settlement funds
will be spent in Larimer County over the next two decades or potentially longer.
Disadvantages:
The time investment of a Board member or other appointee over several years.
Action Recommended:
Approve the attached resolution.
Finance/Resource Impact:
None. Potentially a positive impact on local government finances depending on how the
Region’s resources are distributed.
Level of Public Interest
Generally a moderate interest in the expenditure of these funds statewide.
Sample Motion:
I move for the approval/denial of Resolution 14-23.
Attachments:
1.Resolution 14-23.
2.Amendment One to the Colorado Regional Opioid Intergovernmental Agreement
for the Larimer County Region
3.LINK Colorado Regional Opioid Intergovernmental Agreement for the Larimer
County Region
4.LINK Colorado Opioids Settlement Memorandum of Understanding
Page 124
RESOLUTION 14-23
APPROVING THE COLORADO REGIONAL OPIOID INTERGOVERNMENTAL
AGREEMENT FOR THE LARIMER COUNTY REGION AND FIRST AMENDMENT
WHEREAS, the Town Board wishes to enter the agreement and amendment
referenced in the title of this resolution for the purpose of establishing membership in the
Larimer County Region as established under the Colorado Opioids Settlement
Memorandum of Understanding.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves the intergovernmental agreement and amendment
referenced in the title of this resolution, and authorizes the Mayor to sign the amendment,
in substantially the form now before the Board.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 125
Amendment One to the Colorado Regional Opioid Intergovernmental Agreement for the Larimer County Region
Page 1 of 8
AMENDMENT ONE TO THE COLORADO REGIONAL OPIOID INTERGOVERNMENTAL
AGREEMENT FOR THE LARIMER COUNTY REGION
I.Parties. This Amendment is made and entered into by and between the City of Fort Collins, the
City of Loveland, the Town of Wellington, the Town of Estes Park and Larimer County.
II.Purpose of Amendment. The original Intergovernmental Agreement (“Regional Agreement”)
established the Opioid Abatement Council for the Larimer County Region. The original parties
identified as the Regional Participating Local Governments (“Regional PLGs”) were the City of
Fort Collins, the City of Loveland, the Town of Wellington and Larimer County, plus the Larimer
County Board of Health. These parties executed the Regional Agreement effective June 7, 2022.
Since that time, the Town of Estes Park has requested to be added as a Regional PLG under the
Regional Agreement. On September 16, 2022, the Opioid Abatement Council for the Larimer
County Region, voted to recommend the addition of the Town of Estes Park as a Regional PLG
to the Regional Agreement. This Amendment is intended for the original Regional PLGs and
Board of Health, to consent and amend the Regional Agreement to include the Town of Estes
Park, and for the Town of Estes Park to agree to the terms and conditions of the Regional
Agreement as a Regional PLG.
III.Term of the Amendment. This Amendment shall commence on upon the last signature of the
Regional PLGs.
IV.Amendments.
1.The first paragraph of the Regional Agreement shall state:
THIS COLORADO REGIONAL OPIOID INTERGOVERNMENTAL AGREEMENT (the
“Regional Agreement”) is made between the City of Fort Collins, the city of Loveland, the
Town of Wellington, the Town of Estes Park and Larimer County, all Participating Local
Governments, as defined in the Colorado MOU, in the Larimer County Region (“Region”).
The parties are individually referred to herein as a “Regional PLG” and collectively as the
“Regional PLGs” and the Larimer County Board of Health.
2.Section 3.3(a) of the Regional Agreement shall state:
Chair: The Voting Members for the Region shall appoint one member to serve as Chair
of the Regional Council. The Chair’s primary responsibilities shall be to schedule periodic
meetings and votes of the Regional Council as needed and to serve as the point of
contact for disputes within the Region. The Chair must be a Voting Member representing
Fort Collins, Loveland, Wellington, Estes Park or Larimer County.
3.Section 6 of the Regional Agreement shall be amended to include:
•Town of Estes Park 0.3502%
4.Section 10.6 of the Regional Agreement shall be amended to include:
10.6. Town of Estes Park designates the Town Administrator or their designee(s).
5.Section 17 of the Regional Agreement shall be amended to include:
For the Town of Estes Park:
ATTACHMENT 2
Page 126
Amendment One to the Colorado Regional Opioid Intergovernmental Agreement for the Larimer County Region
Page 2 of 8
Assistant Town Administrator
P.O. Box 1200
Estes Park, CO 80517
jdamweber@estes.org
Town Attorney
P.O. Box 1200
Estes Park, CO 80517
dkramer@estes.org
6. Exhibit X, Section 1, shall be amended to include:
• 1 representative appointed by Estes Park
V. General Provisions.
1. Same Terms and Conditions. With the exception of items explicitly delineated in this
Amendment, all terms and conditions of the original Regional Agreement, attached and
incorporated by this reference, shall remain unchanged and in full force and effect.
2. Counterparts. This Amendment may be executed in counterparts. Each counterpart,
when executed and delivered, shall be deemed an original and all counterparts together
shall constitute one and the same Amendment.
3. Adoption of Regional Agreement. The Town of Estes Park, through execution and
adoption of this Amendment, executes, adopts and agrees to be bound and obligated by
all the terms and conditions of the original Regional Agreement, attached and incorporated
by this reference, as amended.
THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK.
Page 127
Amendment One to the Colorado Regional Opioid Intergovernmental Agreement for the Larimer County Region
Page 3 of 8
City of Loveland, Colorado
Signature: ______________________________
Name: Stephen C. Adams
Title: City Manager
ATTEST:
________________________ ______________________
City Clerk Date
APPROVED AS TO FORM:
________________________
Assistant City Attorney
Page 128
Amendment One to the Colorado Regional Opioid Intergovernmental Agreement for the Larimer County Region
Page 4 of 8
City of Fort Collins, Colorado
Signature: ______________________________
Name: ______________________________
Title: ______________________________
ATTEST:
________________________ ______________________
City Clerk Date
APPROVED AS TO FORM:
________________________
City Attorney
Page 129
Amendment One to the Colorado Regional Opioid Intergovernmental Agreement for the Larimer County Region
Page 5 of 8
Town of Wellington, Colorado
Signature: ______________________________
Name: ______________________________
Title: ______________________________
ATTEST:
________________________ ______________________
Town Clerk Date
APPROVED AS TO FORM:
________________________
Attorney
Page 130
Amendment One to the Colorado Regional Opioid Intergovernmental Agreement for the Larimer County Region
Page 6 of 8
County of Larimer, Colorado
By:
Chair, Board of County Commissioners of Larimer County
Date:
Attest:
Clerk to the Board
APPROVED AS TO FORM:
______________ _
Deputy County Attorney
Page 131
Amendment One to the Colorado Regional Opioid Intergovernmental Agreement for the Larimer County Region
Page 7 of 8
Larimer County Board of Health
Signature: ______________________________
Name: ______________________________
Title: ______________________________
ATTEST:
________________________ ______________________
County Clerk Date
APPROVED AS TO FORM:
________________________
Deputy County Attorney
Page 132
Amendment One to the Colorado Regional Opioid Intergovernmental Agreement for the Larimer County Region
Page 8 of 8
Town of Estes Park, Colorado
Signature: ______________________________
Name: ______________________________
Title: ______________________________
ATTEST:
________________________ ______________________
Town Clerk Date
APPROVED AS TO FORM:
________________________
Town Attorney
Page 133
Page 134
Town Clerk Memo
To: Honorable Mayor Koenig
Board of Trustees
Through Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: February 14, 2023
RE: Appointment to the Larimer County Regional Opioid Abatement Council.
Objective:
To consider the appointment of a Town Board member to the Larimer County Regional
Opioid Council.
Present Situation:
The Town is considering an Intergovernmental Agreement to form the Colorado Regional
Opioid Abatement council for the Larimer County Region and the first amendment to the
agreement to provide the Town of Estes Park with a voting member position on the
council.
Proposal:
To appoint a member of the Town Board to the council if the Intergovernmental
Agreement is approved. As a voting member of the council the member will serve a two
year appointment or until their elected term ends.
Advantages:
Estes Park representation on the council to determine how the opioid settlement funds
are allocated.
Disadvantages: None.
Action Recommended:
To approve an appointment of a Town Board member to the council
Budget:
Mileage and miscellaneous expenses to attend meetings.
Level of Public Interest. Low.
Sample Motion:
I move to approve the appointment of Trustee __________ to a two-year term beginning
March 1, 2023 to the Larimer County Regional Opioid Abatement Council.
Page 135
Page 136