HomeMy WebLinkAboutMINUTES Town Board 2007-01-09Town of Estes Park, Larimer County, Colorado, January 9, 2007
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 9th day of January, 2007. Meeting called to order by
Mayor Baudek.
I Present:
Also Present:
John Baudek, Mayor
Bill Pinkham, Mayor ProTem
Trustees Eric Blackhurst
Doha Eisenlauer
Richard Homeier
Chuck Levine
Wayne Newsom
Randy Repola, Town Administrator
Town Attorney White
Jackie Williamson, Town Clerk
Absent:None
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Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
PRESENTATION: Mayor Baudek and Bee Ross/Ambassador presented a Plaque and
Certificate to the winners of the 2006 Yuletime Lighting contest sponsored by the
Ambassadors, the Estes Park News and the Town of Estes Park. Mayor Baudek
thanked Tracy Feagans/Administrative Assistant for her efforts on this project.
Winners are as follows: Residence: Greg Walker - 1st Place, Gloria & James
Rademacher - 2nd Place and Brian & Nancy Thibodeaux - 3 Place; Business(:
Swiftcurrent Lodge - 1st Place, Solitude Cabins - 2nd Place and Antique Hospital - 3
Place; Storefront: The Ore Cart and MacDonald Book Shop.
PUBLIC COMMENT
Paul Paget/Estes Park Chamber of Commerce read a prepared statement regarding
discussions between the Chamber and the Town to reach an out-of-court settlement for
the on going lawsuit by the Chamber, Baldpate Inn and Norm and Dee Pritchard. The
Town’s final agreement presented to the Chamber contained unacceptable conditions;
therefore, the Chamber offers the following proposal: 1) The Chamber shall not be
required to obtain a release of the lawsuit from co-plaintiffs and the Town should pursue
agreements directly with each plaintiff; 2) Plaintiffs will consider a revised, out-of-court
agreement that contains reasonable funding for restoration, housing and personnel
necessary to re-establish a fully functioning Chamber of Commerce, 3) Both parties
pursue a synergistic partnership through a non-biased third party to set goals, strategy,
objectives and tactics to maximize limited resources.
TOWN BOARD COMMENTS
Trustee Blackhurst reminded the public that the Public Works Committee would meet
Thursday at 8:00 a.m. in the Town Board Room. He thanked Town staff for their efforts
in removing the snow during the last few weeks. The entire Board commended staff for
their efforts and positive attitude.
Mayor Baudek stated this year is the Town’s 90th anniversary on April 16, 1917.
The Board has received a number of letters regarding a proposed development;
therefore the Mayor requested Attorney White review the land use process as it relates
to the Town Board as a quasi-judicial body. Attorney White stated the Board is
Board of Trustees - January 9,2007 - Page 2
forbidden to engage in exparte communications prior to a pubiic hearing and suggested
letters be returned,
1. CONSENT AGENDA (Approval of):
1. Town Board Minutes dated December 12, 2006.
2. Bills.
3. Committee Minutes:
A. Public Works, December 14, 2006:
1. Intergovernmental Agreement with Estes Park Medical Center -
Signing In Public Right-of-Way.
B. Community Development, January 4, 2007:
1. Approval of livestock contract with Powder River Rodeo, LLC,
$60,000 for 2007.
2. Approval of 5-year contract with Hunter/Jumper Organization.
3. Approval of name change for Advertising Committee to the Estes
Park Convention & Visitors Bureau Marketing Advisory Committee.
4. Approval of the purchase of an HP DesignJet 800 Series Large
Format Printer in an amount not to exceed $8,000.
5. Approval to hire The Bonham Group to conduct naming rights
analysis for Stanley Park Theatre for a contract amount of $15,300.
4. Resolution #1-07 - Public Posting Area Designation.
It was moved and seconded (Pinkham/Levine) the Consent Agenda be approved,
and it passed unanimously.
1 A. PLANNING COMMISSION AGENDA (Approval of):
Mayor Baudek opened the Public Hearing for all the following Consent Agenda
Items:
1. CONSENT ITEMS;
A. FINAL CONDOMINIUM MAP
1. Stonebrook Resort Condominiums, Lot 1 and Outlot A, Barker
Subdivision, Jeff and Kristin Barker/Applicants,
B. SUPPLEMENTAL CONDOMINIUM MAP
1. The Lodges at Black Canyon Inn Condominiums, Supplemental
Condominium Map #1; A portion of Meyer’s Addition, located in the
East 1/2 of Section 24, Township 5 North, Range 73 West of the 6th
P.M., Sloan Investments, LLC/Applicant.
2. Mary’s Lake Lodge Condominiums, Supplemental Condominium
Map #5, Lot 3, Mary’s Lake Subdivision, Ram’s Horn Development
Co./Applicant.
3. Solitude II Condominiums, Supplemental Condominium Map #5, Lot
2, Solitude Subdivision, Crystal Creek Development, lnc./Applicant.
4. Vista Ridge Condominiums, Phase VIII, Lot 3, Vista Ridge
Subdivision, Estes Investors, LLC/Applicant.
Mayor ProTem Pinkham and Trustee Blackhurst recused themselves from item
1 .B.4. Mayor Baudek closed the public hearing. It was moved and seconded
(Homeier/Newsom) Consent Agenda items 1.A.1, 1.B.1, 1.B.2 and 1.B.3 be
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Board of Trustees - January 9, 2007 - Page 3
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approved with Planning Commission conditions of approval, and it passed
unanimously.
It was moved and seconded (Levine/Eisenlauser) Consent Agenda items 1.B.4
be approved with Planning Commission conditions of approval, and it passed
with Mayor ProTem Pinkham and Trustee Blackhurst abstaining.
ACTION ITEMS:
1. POST OFFICE PARKING LOT AND FALL RIVER TRAIL PHASE 4 -
APPROVAL OF ENGINEERING FIRM FOR DESIGN & CONSTRUCTION
MANAGEMENT.
Mgr. Sievers reviewed both projects and stated a Request for Proposal (RFP)
was sent to 5 consulting engineers and received the following bids:
Felsburg, Holt &
Ullevig
Prior Town services for school zone traffic master
plan. Centennial, CO
Too busy,
declined
Nolte Eng.Small local outfit. Fort Collins, CO No
response
Landmark Eng.Provides material testing and design to Town &
other local enqineers. Loveland. CO
No
response
PBS&J Eng.Prior traffic engineering to CDOT, Greenwood
Viiiaqe, CO
No
response
Van Horn Eng.Prior Enqineerinq Service to PW, Estes Park, CO $64,777.00
The consulting engineer would begin immediately to design and also manage
the construction of the parking lot for completion by Memorial Day. The Trail
project will not begin until the fall of 2007 and carry over into 2008. Staff
recommends the low bid of $64,777 from Van Horn Engineering (VHE) for the
combined design & construction management of these 2 projects. It was
moved and seconded (Newsom/ZHomeier) to accept the low bid from Van
Horn Engineering for the Design and Construction Management of the
Post Office Parking Lot ($20,000 -101-2400-424-22-02) and Fall River Trail
Phase 4 ($70,000 - 220-4600-462-22-02) for $64,777 as budgeted, and it
passed unanimously.
2006 WATERLINE PROJECT CONSTRUCTION BID APPROVAL.
Dir. Goehring stated the water line replacement project budgeted for 2006 and
encumbered in December 2006 is coming forward directly to the Town Board
due to the cancellation of the December Utilities Committee. The project would
replace an old existing 4 inch line that has several leaks and goes at an angle
through properties, next to buildings and underneath one garage. The area
includes Aspen Avenue, Birch Avenue and Landers Street. Van Horn
Engineering and Surveying was awarded the Design and Construction
Management for this project and received the following bids:
Brannan Construction
Kitchen and Company
EZ Construction
$181,934.40
$149,927.14
$122,811.00
3.
Staff recommends contracting with EZ Construction with a 20% contingency
due to an unknown number of sewer service line crossings and rock blasting.
It was moved and seconded (Pinkham/Homeier) to accept the low bid from
EZ Construction for $122,811 and a 20% contingency, and it passed
unanimously.
HERMIT PARK FINAL APPROVAL OF FUNDS, ^ t u nn onnc
The Town Board approved contributions of $400,000 at the October 10, 2006
meeting including terms and conditions that provided for continued operation of
Board of Trustees - January 9, 2007 - Page 4
Hermit Park by the Town if at sometime the County cease to operate it and a
dividend payment to the Town’s Open Space Fund, The County agreed to the
first condition and declined the second.
K-Lynn Cameron/Open Lands Manager for Larimer County stated a package
has been developed that is agreeable to Agilent for a purchase price of
$6,500,000 in lieu of the appraised value of $8,700,000. She stated the
County has increased its funding dollars from $1,000,000 to $4,700,000. The
money raised from the rental of the property is needed for upgrades to the
property, the restroom facilities, maintenance of 9 miles of existing
trail/roadways, restoration of some wetlands, development of an internal trail
system, secondary emergency access and the acquisition of equipment
originally included in the purchase price. Therefore, a dividend payment to the
Town would not be possible. A contract has been signed with Agilent for the
purchase, a draft conservation easement has been delivered to Agilent and the
Town for review, and the closing date is set for February 15, 2007. Once the
purchase is complete a management plan will be developed and public
meeting will be held prior to the adoption of the plan in September. The current
goal is to have tours of the property this summer, soft openings of the property
in the fall of 2007 and have the property open to the public in 2008,
Trustee Blackhurst questioned if restrictions would be placed on further
development of campground sites on the property. He stated that local
campgrounds in Town have expressed concern with an increase in the number
of sites and any upgrades to the water and electric services. Ms. Cameron
stated the conservation easement allows for the addition of 5 cabins and 20
campsites with upgraded facilities. Trustee Blackhurst supports the purchase;
however, he objects to the amount of funding.
Discussion followed regarding the specific wording in the conservation
easement that would or would not permit hunting. Attorney White will review
the easement to ensure hunting is permitted.
After further discussion, it was moved and seconded (Levine/Eisenlauer) to
approve $400,000 from the Open Space Fund for the acquisition of Hermit
Park with the foiiowing terms and conditions 1) The Town of Estes Park
has first right of refusai to continue operations of Hermit Park shouid the
County cease to operate it in the future; 2) Subject to the review of the
conservation easement by Attorney White, inciuding appropriate wording
that aiiows hunting on the property. The motion passed with Trustee
Blackhurst voting “No”.
3. TOWN ADMiNiSTRATOR REPORT.
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■ The Utilities Committee will hear from HDR on a water treatment facilities
evaluation and financial plan for the Water Department at the January 18th
meeting. All Board members are encouraged to attend the meeting as a
study session will be held in February to review the final report. This
document will be used to establish future rates.
Whereupon Mayor Baudek adjourned the meeting at 8:30 p.m.
J0m Baudek, Mayor
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kie Williamson, Town Clerk