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Home My WebLink AboutMINUTES Town Board 2006-02-14Town of Estes Park, Larimer County, Colorado, February 14, 2006 I Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall said Town of Estes Park on the 14th day of February, 2006. Meeting called to order by Mayor Pro Tern Doylen. Present:Susan L. Doylen, Mayor ProTem Trustees Richard Homeier Lori Jeffrey-Clark Chuck Levine Wayne Newsom Bill Pinkham Also Present: Absent: Randy Repola, Town Administrator Lowell Richardson, Chief of Police Gregory A. White, Town Attorney Suzy Schares, Deputy Town Clerk Mayor John Baudek I Mayor Pro Tern Doylen called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT None. TOWN BOARD COMMENTS None. 1- CONSENT AGENDA (Approval ofi: 1. Town Board Minutes dated January 24, 2006. 2. Bills. 3. Committee Minutes: A. Public Safety, January 26, 2006: 1. Estes Valley Victim Advocates Contract B. Community Development, February 2, 2006: CVB 1. Stanley Park Contracts 2006 1. Suri-Llama Association — June 1-4 2. Colorado Arabians Horse Club — July 1- 4 3. Copper Penny Show - Colorado Hunter Jumper Association — July 21-23 2. Theatre at Stanley Park Expenditures 1. Theatre pro forma update: Approve agreement/expenditure with AMS Planning & Research - $7,000 FOSH/Comm. Reinvest. 2. Theatre design: Approve agreement/expenditure with Thorp Architects and Semple Brown Design - $15,000 FOSH/Comm. Reinvest. 3. 2006 Performance Park Noise Policy Board of Trustees -February 14, 2006 - Page 2 Senior Center 1. Naming Senior Center Room #114 for Don & June Tebow Community Development Department 1. Salud Foundation — Request for Security and Fee Waivers 2. Hazel Stevens — Request for Fee Waiver C. Public Works, February 9, 2006 4. Conference/Training Policy Review. It was moved and seconded (Levine/Newsom) the Consent Agenda be approved, and it passed unanimously with Item 3.A. and 4 being removed from the consent agenda. It was moved and seconded (Newsom/Pinkham) Item 3.A. be approved, and it passed unanimously with Trustees Levine & Homeier Abstaining. Town Administrator Repola reviewed the amendments to the Conference/Training Policy. Trustee Homeier recommended adding the Town Boards approval for exceptions made to the policy for the Mayor. It was recommended item 4 be continued. It was moved and seconded (Homeier/Pinkham) to postpone the review of the Conference/Training Policy until a later meeting, and it passed unanimously. I 1A. PLANNING COMMISSION AGENDA fAporoval of): 1. ACTION ITEMS: A. ESTES PARK MEDICAL CENTER HOSPITAL ADDITION, SPECIAL REVIEW #06-01. APPLICANT/ESTES PARK MEDICAL CENTER. Dir. Joseph reviewed the application and variances requested from the Estes Park Medical Center. Staff recommends approval of the application with the following conditions: (1) compliance with the conditions recommended by the Estes Valley Planning Commission; (2) staff review and approval of landscaping in the area south of the detention basin. A few evergreens should be planted in this area to aid in parking-lot screening; (3) Notes about drainage and utiiity information being subject to final approval by staff shall be added back to the plan; (4) The section of sidewalk shown on the plan reviewed by Pianning Commission shall be added back to the plan. Following discussion. Mayor ProTem Doylen closed the public hearing, and it was moved and seconded (Pinkham/Homeier) Estes Park Medical Center Hospital Special Review #06-01 be approved with the conditions recornmended by the Pianning Commission on January 17, 2006, and it passed unanimously 2. ACTION ITEMS: -1. ordinance 1-06 - PARK HOSPITAL DISTRICT NORTH PROPERTY LINE fundeveloped 50 ft Right of Wav). LEASE AGREEMENT. Dir. Joseph reviewed the conditions of the lease agreement with Park Hospital for the portion of the Prospect Avenue right-of-way that connects Stanley Circle Drive to Prospect Avenue. He explained the lease agreement will prohibit future road connections along the hospital’s north property line between Stanley Circle Drive and the existing Prospect Avenue roadway and will reduce future vehicle and pedestrian conflicts. Town Attorney White reviewed the terrns of the lease and stated the term of the lease will be for 20 years with 2 additional 20 year terms being available. Mayor Pro Tern questioned the isolation of the sidewalk being required on Fir Avenue. Suggestions were made for future sidewalk developments. Following discussion. Mayor Pro Tern Doylen closed the public I Board of Trustees -February 14,2006 - Page 3 I hearing. Town Attorney White read Ordinance #1-06 approving the lease agreement. It was moved and seconded (Newsom/Levine) Ordinance #1-06 for the lease agreement with Park Hospital District be approved, and it passed unanimously. 2. REPUBLIC PARKING - PARKING STUDY. Tamara Von Feldt and Dana G. Klein, Republic Parking, reviewed the final draft of the parking study conducted on July 27-31, 2005. 14 surface lots and 11 streets, with a total of 1366 spaces, were reviewed. The study found that 2 out of the 5 days studied the lots were over 80 percent full at the peak time. During the peak time 10 lots were completely occupied and 15 lots had open spaces. Recommendations were made to reconfigure Wiest parking lot, create a uniform signage program and install additional signage at key areas of the city, develop an employee parking program, create “short term employee spaces”, implement a transit system to shuttle visitors from the Fairgrounds to downtown, and create an employee shuttle bus program from the Fairgrounds to downtown. Chief Richardson recommended following the recommendations as closely as possible. Staff would like to analyze the data and then submit a proposal for implementation. Mimi Hardendorf, Weststar Bank, questioned the ability to limit visitors using their private lot. Republic Parking suggested a ticketing system. Chief Richardson commented that ticketing is very limited by statue on private property. Dir. Joseph suggested stenciling “employee parking only” on the spaces. Chief Richardson stated a staff member will work with Weststar Bank to review the town requirements and limitations on signs. Paul Fishman, Hers Caf6, questioned the means taken to gather the information for the study. 3. APPOINTMENT OF ROBERT HAMBLIN TO THE ESTES PARK MUSEUM ADVISORY BOARD. 4-YR. TERM. EXPIRING FEBRUARY 1, 2010. Mayor Pro Tern Doylen requested approval of the appointment of Robert Hamblin to the Estes Park Museum Advisory Board. It was moved and seconded (Pinkham/Newsom) Mr. Hamblin be so appointed with his term expiring February 1, 2010, and it passed unanimously. I 4. RE-APPOINTMENT OF WAYNE NEWSOM. CHUCK LEVINE. AND AL SAGER TO THE ESTES VALLEY BOARD OF ADJUSTMENT. Dir. Joseph requested approval of the re-appointment of Al Sager with a term expiring February 28, 2008 and the re-appointment of Chuck Levine and Wayne Newsom with a term expiring February 28, 2009. It was moved and seconded (Homeier/Jeffrey- Clark) Al Sager, Chuck Levine, and Wayne Newsom be re-appointed, and it passed unanimously, with Levine and Newsom abstaining. Trustee Levine thanked the CIA members for attending the Town Board meeting. 5. REQUEST TO ENTER EXECUTIVE SESSION: Conference with Town Attorney for the purpose of receiving legal advice on specific legal questions under Section 24-6-402(4)(B), C.R.S. and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e). Motion: It was moved and seconded (PInkham/Levine) the Town Board enter Executive Session for a conference with Town Attorney White for the purpose of receiving legal advice under C.R.S. Section 24-6-402(4)(B) and determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and instructing negotiators, and it passed unanimously. Board of Trustees -February 14, 2006 - Page 4 Whereupon Mayor ProTem Doylen adjourned the meeting to Executive Session at 8:59 p.m. Mayor ProTem Doylen reconvened the meeting to open session at 10:20 p.m. 6. LOT 4 STANLEY ADDITION CONTRACT - REQUEST APPROVAL. Town Administrator Repola reviewed the sale of Lot 4, Stanley Addition. Staff recommends approval of the contract for an amount of $1,250,000 with a closing date of August 14, 2006. Town Attorney White reviewed the terms of the contract. Following discussion, it was moved and seconded (Pinkham/Levine) for the approval of the contract (draft #4) for sale of Lot 4 Stanley Addition, and it passed unanimously. I 7. TOWN ADMINISTRATOR,S REPORT. Town Administrator Repola reported Utilities Committee Meeting scheduled for Thursday, Feb. 16, 2006 has been cancelled. 8. ADJOURN. Following completion of all agenda items, Mayor Pro Tern Doylen adjourned the meeting at 10:28 p.m. Susan L. Doylen, Mayor Pro Tern SuzySohares, Deputy Town Clerk I