HomeMy WebLinkAboutPACKET Town Board 2023-01-10The Mission of the Town of Estes Park is to provide high-quality, reliable services for
the benefit of our citizens, guests, and employees, while being good stewards of
public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
This meeting will be streamed live and available on the Town YouTube page at
www.estes.org/videos
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, January 10, 2023
7:00 p.m.
ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments
will be provided to the Board for consideration during the agenda item and added to the final packet.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1. POLICY GOVERNANCE MONITORING REPORT - POLICY 3.3.
Board Policy 2.3 established reporting requirements for the Town Administrator under
Policy Governance. Policy 3.3 is reported on quarterly (January, April, July, October).
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated December 13, 2022 and Town Board Study Session
Minutes dated December 13, 2022.
3.Estes Park Board of Adjustment Minutes dated November 1, 2022 (acknowledgement
only).
4.Transportation Advisory Board Minutes dated November 16, 2022 (acknowledgement
only).
5.Parks Advisory Board Minutes dated November 17, 2022 (acknowledgement only).
6.Family Advisory Board Minutes dated December 1, 2022 (acknowledgement only).
7.Appointment of Carissa Streib and Rut Miller to the Estes Park Housing Authority for
terms expiring April 30, 2028.
8.Resolution 01-23 Public Posting Area Designation.
Prepared 12-30-2022
*
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
9.Resolution 02-23 Authorizing Staff to Apply for DOLA’s Colorado Division of Housing
Transformational Affordable Housing Grant.
10. Reappointments to the Local Marketing District Board of Directors of Sean Jurgens
and Jerusha Rice for terms expiring December 31, 2026.
11. Acceptance of Town Administrator Policy Governance Monitoring Report.
ACTION ITEMS:
1.DOWNTOWN WAYFINDING SIGNAGE PROGRAM DESIGN & IMPLEMENTATION
PLAN ADOPTION. Engineer Hook.
Based on recommendations within the 2018 Downtown Plan to guide phased
execution of the plan.
ADJOURN.
Town Administrator’s Office Memo
To: Honorable Mayor Koenig
Board of Trustees
From: Town Administrator Machalek
Date: January 10, 2023
RE: Policy Governance Monitoring Report – Policy 3.3
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: Policy
QUASI-JUDICIAL YES NO
Board Policy 2.3 designates specific reporting requirements for the Town Administrator
to provide information on policy compliance to the Board. In January of each year the
Town Administrator is required to report on Policy 3.3 (Financial Planning and
Budgeting).
Policy 3.3 states:
“With respect for strategic planning for projects, services and activities with a
fiscal impact, the Town Administrator may not jeopardize either the operational or
fiscal integrity of Town government.”
This report constitutes my assurance that, as reasonable interpreted, these conditions
have not occurred and further, that the data submitted below are accurate as of this
date.
Travis Machalek
Town Administrator
Policy 3.3: With respect for strategic planning for projects, services and activities with a
fiscal impact, the Town Administrator may not jeopardize either the operational or fiscal
integrity of Town government. Accordingly, the Town Administrator shall not allow
budgeting which:
3.3.1: Deviates from statutory requirements.
Status: Compliance
Interpretation: I interpret this to mean that our budgeting practices and policies
comply with all requirements contained in the Colorado Revised Statutes that are
applicable to statutory towns.
Compliance with the policy will be achieved when: There are no deviations in
our practices or policies from what is required by State Statute.
Evidence:
1. The annual independent audit
2. Annual Comprehensive Financial Report (ACFR)
3.All policies are reviewed for legal compliance by the Town Attorney
4.No State-issued non-compliance notifications to the Town of Estes Park
regarding our budgetary obligations under State Statute.
Report: I report compliance.
3.3.2: Deviates materially from Board-stated priorities in its allocation among
competing budgetary needs.
Status: Compliance
Interpretation: I interpret this to mean that the annual budget adopted by the
Board of Trustees represents the officially adopted priorities of the Board. This
includes any budget amendments approved by the Town Board throughout the
year and any specific spending authorizations approved by the Town Board. I
interpret “materially deviate” to mean any change in spending priority that results
in a resource diversion away from any Board objective, goal, or outcome that is
substantial enough to hinder the achievement of the objective, goal, or outcome. I
do not interpret minor deviations resulting from changing circumstances,
community demands, and/or unforeseen circumstances outside of the Town’s
control as material deviations.
Compliance with the policy will be achieved when: Budget spending does not
materially deviate from the levels approved in the adopted budget.
Evidence:
1. The 2023 adopted budget was prepared based on the Board’s Strategic
Plan.
2. Any substantial budget changes have been presented to the Board for
review and approval as budget amendments.
3.HTE budget reports for each department are available on request.
Report: I report compliance
3.3.3: Contains inadequate information to enable credible projection of revenues
and expenses, separation of capital and operational items, cash flow and
subsequent audit trails, and disclosure of planning assumptions.
Status: Compliance
Interpretation: I interpret this to mean that the Town Administrator’s
recommended budget must be based on credible data and the best available
information concerning the local economy and other factors that may impact the
Town’s revenues and expenses. In addition, the budget is to be structured to
separate capital expenditures from operational costs. All revenue projections will
be based on the professional judgement of the Town’s Finance Director.
Compliance with the policy will be achieved when:
•Revenue projections are clear and projected and actual revenues are within
a 5-10% margin of error, barring any catastrophic events.
•Actual revenues are not less than projected, barring any catastrophic
events.
•The budget presented to the Board for adoption is in a format that
separates revenues, expenses, and capital expenditures.
•Critical assumptions used in preparing the budget are clearly articulated to
the Board during budget review sessions.
Evidence:
1. Current economic trends continue to cause difficulties in projecting
revenues. We will continue to track revenues and update projections as we
learn more.
2. The 2023 adopted budget is presented in a format that separates revenues,
expenditures, and capital.
3. Critical assumptions used in preparing the budget were discussed with the
Board during budget review sessions as well as during budget amendment
discussions.
Report: I report compliance. Revenue projections continue to be impacted by the
uncertainty created by economic conditions. Staff will continue to closely monitor
projected and actual revenues and will continue to err on the side of caution when
projecting revenues in order to protect the financial position of the Town.
3.3.4: Plans the expenditure in any fiscal year of more funds than are
conservatively projected to be received in that period, or which are otherwise
available.
Status: Compliance
Interpretation: I interpret this to mean that the proposed budget must be
balanced. This includes expenditures for the year not exceeding the revenues
received from all sources. Exceptions are Board-approved use of fund balances,
and use of funds that have been accumulated over a period of time, with the
approval of the Board, with the intent of saving funds to pay for a specific project
or capital expense.
Compliance with the policy will be achieved when: The proposed budget meets
the above criteria, inclusive of any board approved spending of fund balance or
specific reserve funds.
Evidence:
1. The adopted budget demonstrates that I have not allowed budgeting which
plans the expenditure in any fiscal year of more funds than are
conservatively projected to be received in that period, or which are
otherwise available.
Report: I report compliance.
3.3.5: Reduces fund balances or reserves in any fund to a level below that
established by the Board of Town Trustees by adopted policy.
Status: Compliance
Interpretation: I interpret this to mean that the audited year-end unrestricted
fund balance in the General Fund does not drop below 25% unless otherwise
authorized by the Board. If the Board approves and adopts a budget that plans for
reducing the fund balance below the 25% level, I interpret this as being authorized
by the Board.
Compliance with the policy will be achieved when:
•The final ACFR shows a General-Fund fund balance of 25% or greater,
unless otherwise approved by the Board.
•The proposed budget anticipates an end-of-year fund balance in the
General Fund of 25% or greater, unless otherwise approved by the Board.
Evidence:
1. The 2021 ACFR shows an 86.7% General-Fund fund balance at the end of
2021.
2. The 2022 budget, as amended, anticipates a 96.8% General-Fund fund
balance at the end of 2022.
Report: I report compliance.
3.3.6: Fails to maintain a Budget Contingency Plan capable of responding to
significant shortfalls within the Town’s budget.
Status: Compliance
Interpretation: I interpret this to mean that I must prepare a budget that
maintains a fund balance of 25% or more in the General Fund and adequate fund
balances in all enterprise funds, including the required TABOR reserve and the
current cash reserves as defined in Board Policy 670 – Cash and Investment
Reserve and Contingency.
Compliance with the policy will be achieved when:
•The final ACFR indicates a General-Fund fund balance of 25% or greater,
unless otherwise authorized by the Board.
•The proposed budget anticipates an end-of-year fund balance in the
General Fund of 25% or greater, unless otherwise authorized by the
Board.
•The current cash reserves meet the criteria defined in Board Policy 670 –
Cash and Investment Reserve and Contingency.
Evidence:
1. The 2021 ACFR shows an 86.7% General-Fund fund balance at the end of
2021.
2. The 2022 budget, as amended, anticipates a 96.8% General-Fund fund
balance at the end of 2022.
3. Current cash and investment reserves are reported to the Board on a
monthly basis, as required by Board Policy 670.
4. The Town’s budget contingency plan is established in Policy 670 (Section
3.b).
Report: I report compliance.
3.3.7: Fails to provide for an annual audit.
Status: Compliance
Interpretation: I interpret this to mean that I must ensure that the Town
completes an independent audit annually. Further, that audit report should result
in an unqualified and unmodified opinion from the Board’s auditors.
Compliance with the policy will be achieved when: The annual audit is
complete and presented to the Town Board.
Evidence:
1. The 2021 Audit has been completed and the ACFR prepared and
submitted to the State of Colorado with an unqualified and unmodified
opinion from the Board’s auditors.
2. Preparation for the 2022 Audit has begun.
Report: I report compliance.
3.3.8: Fails to protect, within his or her ability to do so, the integrity of the current
or future bond ratings of the Town.
Status: Compliance
Interpretation: I interpret this to mean that I cannot take any action that will
negatively impact the Town’s bond rating. This includes maintaining adequate
fund balances as required in 3.3.5 and maintaining adequate bond coverage ratios
for all revenue bonds associated with the Town’s enterprise funds.
Compliance with the policy will be achieved when:
• I am in compliance with 3.3.5.
• Required bond coverage ratios are met.
Evidence:
1. The 2021 ACFR shows an 86.7% General-Fund fund balance at the end of
2021.
2. Our current (December 31, 2021) bond-coverage ratio for Power and
Communications (359%) exceeds the required ratio of 125%.
3. Our current (December 31, 2021) bond-coverage ratio for Water (580%)
exceeds the required ratio of 110%.
Report: I report compliance.
3.3.9: Results in new positions to staffing levels without specific approval of the
Board of Town Trustees. The Town Administrator may approve positions
funded by grants, which would not impose additional costs to the Town in
addition to the grant funds and any temporary positions for which existing
budgeted funds are allocated.
Status: Compliance
Interpretation: I interpret this to mean that I cannot allow any new positions or
expansion of any part-time positions to be advertised or filled without prior Board
approval. I may allow new positions or partial positions funded by grants or
temporary positions for which existing budgeted funds are allocated without prior
approval of the Board. I may also allow reductions in staffing without Board
approval.
Compliance with the policy will be achieved when: No new positions or
expansion of any part-time positions are approved and/or hired without approval
of the Board, with the exceptions noted above.
Evidence:
1. All positions are indicated in the adopted and proposed budgets and no
unapproved positions have been created.
Report: I report compliance.
Town of Estes Park, Larimer County, Colorado, December 13, 2022
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 13th day of December, 2022.
Present: Mayor Wendy Koenig
Mayor Pro Tem Scott Webermeier
Trustees Kirby Hazelton
Barbara MacAlpine
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Bunny Victoria Beers, Deputy Town Clerk
Absent: Trustees Marie Cenac and Patrick Martchink
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Webermeier/Hazelton) to approve the Agenda, and it
passed unanimously.
SWEARING-IN CEREMONY FOR NEW CHIEF OF POLICE DAVID HAYES.
Judge Thrower conducted a swearing-in ceremony for Chief of Police David Hayes.
PUBLIC COMMENTS.
Town Clerk Williamson stated the Town and the County administer vacation home
licensing in the prospective jurisdictions within the Estes Valley. The Board would be
considering administrative changes to business licensing, minor vacation home clean
up, and clarification on the process of vacation home transfers within Town limits only.
Public comment related to the ordinance was encouraged on vacation homes during the
agenda item and general public comment was welcomed.
Dick Mulhurn/Town citizen, Dana Burke/Town citizen, and Jennifer McCallum/Vacation
Home owner spoke against the Workforce Housing Regulatory Linkage Fee. Comments
have been summarized: Vacation homeowners are being targeted with the linkage fee
and increase to lodging and accommodations taxes with the passing of Ballot Issue 6E;
vacation homes support the community in many ways; and the Board was encouraged
to consider the passing of 6E and the linkage fee and how they impact short-term rental
operators.
Bill Brown/Town citizen stated the Estes Valley Short-Term Rental Alliance released tax
impacts on short-term rentals in the Estes Valley.
Kent Smith/Town citizen stated the fees received for parking could be used as a basis
for a grant to construct a second level of parking at the Big Horn and Davis lot which
could assist in alleviating parking issues.
TRUSTEE COMMENTS.
Trustee comments have been summarized: Park Supervisor, Brian Berg provided a
presentation on tree diseases at a program for the Wondering Wildlife Society
sponsored by the Estes Valley Watershed Coalition. Sister Cities would be holding an
informational meeting in Town Hall and the public was welcomed to attend. Frozen
Dead Guy Days would take place as an evolved festival in Estes Park, Visit Estes Park
(VEP) would be applying for a grant to hold the event and more information would be
provided to the public through the Town’s Events department and through VEP. The
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Board of Trustees – December 13, 2022 – Page 2
December Family Advisory Board discussion included: Continuing Family Listening
sessions in 2023; a presentation was provided by Estes Park Health on their Strategic
Plan; Chair Patti Brown resigned and officers would be appointed at the first meeting of
the year. Trustees Hazelton and Younglund would hold a Trustee Talk on December 15,
2022 and encouraged participation.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek stated gratitude for the Power and Communications
department for the 2022 holiday season lighting efforts.
1.CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated November 22, 2022, Town Board Study Session
Minutes dated November 22, 2022, and Town Board Special Study Session
Minutes dated November 17, 2022 and December 6, 2022.
3. Family Advisory Board minutes dated November 3, 2022 (acknowledgement
only).
4.Transportation Advisory Board Minutes dated October 19, 2022
(acknowledgement only).
5.Parks Advisory Board Minutes dated October 20, 2022 (acknowledgement only).
6. Resolution 94-22 IGA with Rocky Mountain National Park and the Estes Park
Police Department for Mutual Law Enforcement and Other Emergency Services
Assistance.
7.Resolution 99-22 Grant Agreement with History Colorado to Extend the Birch
Ruins Elevated Walkway.
8.Letter of Support for Recycling Resources Economic Opportunity (RREO) Grant
Program from the Colorado Department of Public Health and Environment.
9. Resolution 100-22 Professional Services Contract Amendment Four with
SAFEbuilt Colorado, LLC, for renewal of Building Safety Services Contract, 2023.
10. Resolution 101-22 Contract with Courtenay Patterson for Assistant Municipal
Judge Services through April 23, 2024.
11. Resolution 102-22 Bulk Water Service Agreement with Spruce Knob Water
Company.
It was moved and seconded (Younglund/MacAlpine) to approve the Consent
Agenda, and it passed unanimously.
LIQUOR ITEMS:
1.RESOLUTION 103-22 TO CONSIDER A NEW LODGING & ENTERTAINMENT
LIQUOR LICENSE APPLICATION FOR ESTES PARK CATERING LLC DBA
JUBILATIONS CATERNIG, 215 VIRGINIA DRIVE. The Mayor opened the public
hearing and Town Clerk Williamson presented Resolution 103-22. She reviewed
the application for a new Lodging & Entertainment liquor license, stating all
paperwork and fees have been submitted and the application was submitted to
the State with concurrent review. The applicant had completed Training for
Intervention Procedures and submitted training and expectations of staff related
to serving. Nick Patrick owner of Jubilations Catering stated the business would
continue offering catering at the location and this license would allow the
business to offer alcohol at events. He stated the Responsible Alcohol Sales
Policy has been adopted and all employees serving alcohol would be required to
sign and follow the policy. Mayor Koenig closed the hearing and it was moved
and seconded (Younglund/Hazelton) to approve Resolution 103-22, and it
passed unanimously.
ACTION ITEMS:
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Board of Trustees – December 13, 2022 – Page 3
1. RESOLUTION 104-22 SUPPLEMENTAL BUDGET APPROPRIATIONS #7 TO
THE 2022 BUDGET. Director Hudson presented the supplemental budget
appropriations #7. Amendments included funding for building safety contracted
services, a DOLA grant for Trailblazer Broadband, adjusting sales tax revenue
estimates and final estimates for health insurance plan costs for a total of $2.2
million increase. Staff requested approval of the supplemental budget
appropriations. It was moved and seconded (Hazelton/Younglund) to approve
Resolution 104-22, and it passed unanimously.
2. ORDINANCE 19-22 RIGHT-OF-WAY VACATION, PINE ROAD PLATTED WITHIN
THE JAMES-MCINTYRE SUBDIVISION, 1630 FALL RIVER ROAD, BRIAN
HANSEN, HANSEN AND DALE RESORTS LLC/APPLICANT. The Mayor opened
the public hearing. Planner Woeber presented the application for a right-of-way
vacation for Pine Road which was platted in 1947. Vacating Pine Road would not
cause any land to be without access and the vacation removed a platted ROW
which would provide more usable development area for the property owner. Mayor
Koenig closed the hearing and it was moved and seconded
(Younglund/MacAlpine) to approve Ordinance 19-22, and it passed unanimously.
3. ORDINANCE 20-22 AMENDING THE ESTES PARK MUNICIPAL CODE SECTION
5.20 REGARDING BUSINESS LICENSES. The Mayor opened the public hearing
and Town Clerk Williamson stated the ordinance includes: A definition for
timeshare/fractional ownership and identifies them as vacation homes; remove
proration of new business license fees; adds a reapplication fee equivalent to the
annual business license fee for applications which do not complete the process by
the established deadlines; clarifies transfer applications filed timely would be allowed
to operate during the application process, and establish a fine for operating a
vacation home without a license equal to the maximum fine amount permissible, i.e.,
$2,650. It was clarified the Workforce Housing Impact Linkage Fee would only by
collected during the renewal process or a new application and would not apply to
transfer applications. Clarification was requested on fractional ownership and
timeshare properties including: zoning or use applicability, timeshare definition,
operation and how the properties can be considered short-term rentals. The Board
questioned whether the tracking of nights stay would be manageable by staff and
the number of properties identified which were operating without a license. Although
some fractional ownership businesses do not allow short-term rental use in their
current model, this could change over time. Staff was able to identify a company
where fractional ownership was allowed. Bill Brown/Town citizen encouraged the
Board to table the fractional ownership amendments for additional consideration.
The Mayor closed the hearing and it was moved and seconded
(Webermeier/Koenig) to approve Ordinance 20-22 with the removal of section
5.20.020 relevant to timeshare definitions. Discussion ensued regarding fractional
ownership and timeshare definitions and whether the Board should consider the
code changes in the ordinance before the Board or at a future meeting. Staff stated
concerns on delaying the item due to the impacts other mountain communities are
experiencing from these types of properties. A substitute motion was made
(Younglund/Hazelton) to approve Ordinance 20-22 as written, and it passed with
Mayor Koenig and Mayor Pro Tem Webermeier voting “No”.
4. INTERVIEW COMMITTEE FOR THE LOCAL MARKETING DISTRICT. It was
moved and seconded (Webermeier/Younglund) to appoint Mayor Pro Tem
Webermeier and Trustee Hazelton to the Interview Committee, and it passed
unanimously.
5. INTERVIEW COMMITTEE FOR THE PARKS ADVISORY BOARD. It was moved
and seconded (Hazelton/Webermeier) to appoint Trustees MacAlpine and
Younglund to the Interview Committee, and it passed unanimously.
6. INTERVIEW COMMITTEE FOR THE LARIMER COUNTY SOLID WASTE POLICY
ADVISORY COUNCIL. It was moved and seconded (Koenig/Younglund) to
appoint Mayor Koenig and Trustee MacAlpine to the Interview Committee, and
it passed unanimously.
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Board of Trustees – December 13, 2022 – Page 4
The Board would not hold a Town Board meeting on December 27, 2022.
Whereupon Mayor Koenig adjourned the meeting at 8:31 p.m.
Wendy Koenig, Mayor
Bunny Victoria Beers, Deputy Town Clerk
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Town of Estes Park, Larimer County, Colorado December 13, 2022
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 13th day of December,
2022.
Board: Mayor Koenig, Mayor Pro Tem Webermeier, Trustees
Cenac, Hazelton, MacAlpine, Martchink, and Younglund
Attending: Mayor Koenig, Mayor Pro Tem Webermeier, Trustees
Cenac, Hazelton, MacAlpine, and Younglund
Also Attending: Town Administrator Machalek, Assistant Town Administrator
Damweber, Town Attorney Kramer, and Deputy Town Clerk
Beers
Absent: Trustee Patrick Martchink.
Mayor Koenig called the meeting to order at 4:00 p.m.
VISITOR USE MANAGEMENT AT ROCKY MOUNTAIN NATIONAL PARK (RMNP).
Superintendent Sidles provided an update on visitor use management, a review of the
2022 Timed Entry Permit System (TEPS), the proposed 2023 TEPS, and long-range
plan ideas and timeline for RMNP. From 2016-2019 RMNP implemented restrictions at
Bear Lake and Wild Basin Road and active management of the Alpine Visitor Center
parking to address increased use. Reviewed in the presentation were: congestion
concerns impacting search/rescue efforts; the managed access pilot program which
was implemented in 2020-2022 due to COVID impacts; trail counts at Beaver Meadows
and Fall River Road entrances, and TEPS effectiveness in spreading out use
throughout the day. RMNP experienced their highest recorded visitation in 2021 with 4.4
million visitors. The Park worked with recreation.gov to survey individuals who received
a permit which resulted in approximately 77.6% of visitors indicating the TEPS provided
the same or better visitor experience. The survey also resulted in a strong support for
use limits to protect the visitor experience, wilderness character, solitude and for
resource protection. She stated the lessons learned from 2021-2022 were public
knowledge/acceptance improved; use was spread throughout the day; lower than
typical visitation occurred early in the season and increased visitation occurred in
September and October; increased need for reservations for the day prior, the day of
and late afternoon time slots, and a trend was identified in visitors checking in during
their reservation, leaving and returning between the peak hours of 10 a.m. to 2 p.m. The
proposed TEPS changes in 2023 included: shortening the “Rest of Park” reservation
period; increase reservation options for “night before” bookings; extending the season
from May 26th through October 22nd; and revise the re-entry policy for the Bear Lake
corridor to address visitors checking in during their reservation only to return during
peak hours. RMNP would collect public input on the Long-Range Visitor Use
Management Plan and potential strategies including: timed entry – two reservation
system at the Bear Lake Corridor and “Rest of Park”; defined timed entry reservations
for each entry station with shuttle-only access to the upper portion of Bear Lake Road
during a specific time; daily reservations; and metering and temporary delays at
entrances when key parking lots reach capacity. Staff anticipates the final long-range
plan to be completed in early 2024 with implementation taking place during the 2024
season. RMNP would hold a virtual public meeting on December 15th, for public
comment.
Board comments have been summarized: What are the merits or needs of a long-range
plan; whether RMNP had qualitative data on human impact on natural habitat and how
they are factoring impacts into the planning and maintenance in 2023; it was
recommended RMNP create a Q&A for the public to help relay information on the timed
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Town Board Study Session – December 13, 2022 – Page 2
entry period and how to access the Park without a permit; whether a local punch card or
other options have been considered for locals who access the Park; creating winter
season specific visitation information for the public; whether the Park has any plans to
open any new trails and how they discover individuals enter during timed entry,
immediately exit, and return during peak hours.
2022 PAID PARKING RESULTS & RECOMMENDATIONS FOR 2023.
Manager Solesbee provided a report on the 2022 paid parking program results and
presented options for the 2023 summer guest season. 2022 Parking program goals
included: support business districts by making parking available and by encouraging
economic development; maintain adequate turnover of controlled parking spaces;
encourage an adequate amount of parking availability for a variety of parking users, and
reduce congestion in travel lanes caused by drivers seeking available parking. 2022
program highlights included: operational improvements, occupancy and turnover data,
the parking permit program, customer education and outreach and key program
takeaways. She stated the highlight of the operational improvements were building
relationships with the community and engaged presence throughout the season to build
trust in the community. She reviewed community and customer input for 2022
opportunities and comments were positive overall. Staff anticipate construction
disruption to parking options in 2023 due to the Downtown Estes Loop (DEL) and
Cleave Street Improvement projects. Staff presented the Board with three options to
consider for 2023: Option 1 - no change and maintain the 2022 parking program
through the 2023 season and continue to improve operations; Option 2 - an incremental
program expansion with no rate or season change, a new paid parking area on Davis
Street with 41 spaces, limitations to the employee convenience permit in the Virginia
and East Riverside lot on weekends; or Option 3 - an incremental program expansion
with demand-based pricing in the busiest paid parking areas (Virginia, East Riverside,
Bond Park and Town Hall) on peak demand days. Staff stated all three options would
maintain the following considerations: the majority of all public parking would remain at
no charge and without time limitations and all spaces used by persons with disabilities
would also remain at no charge and without time limitations; vehicles displaying
Americans with Disabilities (ADA) placards or Disabled Veterans (DV) license plates
would continue to be exempt from parking fees in Town-owned parking spaces;
motorcycles parked in marked designated spaces would continue to be exempt from
parking fees; Town Hall, the Estes Valley Library and the Post Office would continue to
have dedicated spaces without charge for patrons, and a resident 60 minute parking
pass would continue to be offered in 2023. A special task force was assembled
including members of the Town, Chamber, Estes Valley Library District and members of
the downtown business community to make spending recommendations for revenues
received through the paid parking program for Board consideration. Staff requested
Board direction to bring parking recommendations for consideration on January 24,
2023. Board consensus was to bring forward Option 1.
PLANNING DIVISION REVIEW DEPOSIT FEES.
Director Garner stated in 2016 Community Development adopted two separate fee
schedules: a standard review schedule and review deposit fee schedule for more
complex projects. Review deposit fees allowed staff to track time on individual projects,
provide detailed monthly invoices to each applicant and refund any amount provided
over fees which were collected in advance and not utilized for the project. Since
adoption of the two separate fee schedules staff had 133 pre-applications and 170
projects with deposit review fees. Staff refunded a total of 9 projects since 2018. She
stated no formal process was followed consistently by staff and proposed removing the
two fee schedules, initiating a flat fee for all projects, temporarily revising the review
deposit fee schedule by 50% and hiring a consultant to conduct a fee study in 2023.
She stated the price should be fair and consistent, and requested Board direction. The
Board requested a timeline and cost for the fee study, and did not support an interim
solution which would reduce the review deposit fees by 50%. The Board directed staff to
identify consultants and timeframes for a complete study for Board consideration at a
future meeting.
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Town Board Study Session – December 13, 2022 – Page 3
CLEAVE STREET IMPROVEMENTS DRAFT DESIGN.
Engineer Bailey stated Cleave Street has historically been used as a service corridor
and the current area does not support pedestrians which the design would address. He
reviewed mitigation strategies including short-term and long-term alternatives. Matt
Zerkowski, design consultant with Kimley-Horn and Associates, Inc., reviewed the
project history, public process, incorporation of the Downtown Plan into the design and
goals. He highlighted key improvements including: aesthetics of a shared street; the
benefits of a curb-less environment designed to naturally reduce speeds; furnishings
consistent with other areas of town; vehicle access improvements and parking removal;
loading and unloading zones for business deliveries; and trash service consolidation
and dedicated sites being considered by business owners in the area. He reviewed
drainage and utilities improvements including a valley gutter to create positive drainage
and a heated pavement element considered to help mitigate current problem conditions.
Undergrounding of overhead electric and sewer improvement projects would be
coordinated throughout the program.
Board comments have been summarized: Concerns were stated regarding minimal
business access on Cleave Street, the design incorporating pedestrian access which
could be utilized more effectively with space limitations and the location of electric
transformers indicated in the rendering; whether traffic flow would continue to be two-
way; the importance of incorporating adequate signage due to the drastic changes to
the use on the street and developing a dynamic plan which can adapt to future
community needs; which parking lots would be impacted by the changes; anticipated
concerns regarding the flow of traffic from Big Horn; how parking revenue could be used
to address parking needs in the area including constructing a second level of parking at
the Big Horn and Davis lot; and staff were encouraged to consider business needs for
employee parking.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
None.
There being no further business, Mayor Koenig adjourned the meeting at 6:10 p.m.
Bunny Victoria Beers, Deputy Town Clerk DR
A
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Town of Estes Park, Larimer County, Colorado, November 1, 2022
Minutes of a Regular meeting of the ESTES PARK BOARD OF ADJUSTMENT of the
Town of Estes Park, Larimer County, Colorado. Meeting was held virtually in said Town
of Estes Park 1 day of November 2022.
Committee: Chair Jeff Moreau, Vice-Chair Wayne Newsom, Board
Member Joe Holtzman
Attending: Chair Moreau, Vice-Chair Newsom, Board Member Holtzman,
Community Development Director Jessica Garner, Senior
Planner Woeber, Recording Secretary Karin Swanlund, Town
Board Liasion Barbara MacAlpine
Absent: none
Chair Moreau called the meeting to order at 9:00 a.m.
APPROVAL OF AGENDA
It was moved and seconded (Holtzman/Newsom) to approve the agenda. The motion
passed 3-0.
APPROVAL OF CONSENT AGENDA
It was moved and seconded (Newsom/Holtzman) to approve the Consent Agenda with
the addition of Senior Planner Jeff Woeber in attendance. The motion passed 3-0.
Public Comment: none
VARIANCE REQUEST 223 Cleave Street Senior Planner Woeber
Planner Woeber reviewed the request to approve a variance to allow a zero-foot (0’) front
setback for the upper-level decks and roof eaves and six feet (6’) for the structure at street
level for the planned BAT Building. The third story of the proposed project will include a
step back of no less than eight feet (8’) from the building
façade as required.
Applicants for the project were on hand to answer questions: Joe Calvin, Architect; David
Bangs, Engineer; Nick Smith, owner. Calvin stated that the building would be within feet
of the rock wall but not built into the wall.
It was moved and seconded (Moreau/Holtzman) to approve the variance request for
reduced front setbacks for the subject property addressed at 223 Cleave Street, with
findings outlined in the staff report and the requirement of setback certification when the
project is complete. The motion passed 3-0.
REPORTS
The Comprehensive Plan is nearly finalized and will be brought to the Planning
Commission on November 15 and the Town Board on December 6.
There being no further business, Chair Moreau adjourned the meeting at 9:20 a.m.
Jeff Moreau, Chair
Karin Swanlund, Recording Secretary
Town of Estes Park, Larimer County, Colorado, November 16, 2022
Minutes of a Regular meeting of the TRANSPORTATION ADVISORY
BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held
in the Municipal Building in said Town of Estes Park on the 16th day of
November, 2022.
Board: Chair Belle Morris; Vice-Chair Kristen Ekeren; Members
Javier Bernal, Jessica Ferko, Ann Finley, Larry Gamble, Linda
Hanick, Mark Igel, and Gordon Slack; Trustee Patrick
Martchink; Staff Liaison Greg Muhonen
Attending: Chair Morris, Vice-Chair Ekeren; Members Bernal, Ferko,
Finley, Gamble, Hanick, and Slack; Managers Hook and
Solesbee; Trustee Hazelton; Director Muhonen, Recording
Secretary McDonald; Jeff Bailey, Public Works Engineer;
Dana Klein (Manager, The Car Park); John Hannon
(Management Specialist, Rocky Mountain National Park);
Colleen DePasquale (Executive Director, Estes Chamber of
Commerce)
Absent: Member Igel; Trustee Martchink
Chair Morris, called the meeting to order at 12:00 p.m.
PUBLIC COMMENT
None.
TRUSTEE LIAISON UPDATE
Trustee Kirby Hazelton, attending on behalf of Trustee Martchink, advised that she would
provide the Town Board’s perspective on agenda items throughout the meeting as
needed.
APPROVAL OF MINUTES DATED OCTOBER 19, 2022
It was moved and seconded (Slack/Hanick) to approve the October 19, 2022,
minutes, and the motion passed unanimously.
DOWNTOWN WAYFINDING PLAN
Manager Hook summarized the minor content revisions to the Downtown Wayfinding
Signage Program’s Design & Implementation Plan (DWP). Presentation points included
Spanish text requirements on all signs types; ADA navigation support features such as
LiDAR and GPS mapping, which function as audible “beacons” that broadcast information
and directions through mobile phones/headsets; ADA digital signage specifications;
adjustments to the auto directional signs to accommodate the impact of speed on
legibility; consideration of Colorado Department of Transportation (CDOT) right-of-way
Transportation Advisory Board – November 16, 2022 – Page 2
standards for signage design; the addition of the DWP public survey and input results
(Appendix B); and the seating area specifications for information kiosks.
Discussion points included the request for a TAB letter of support to be presented at the
December 13 Town Board meeting, when it is hoped the DWP will be adopted to secure
an early 2023 bid for partial implementation by Memorial Day 2023; anticipated phases
of the full implementation; and positive feedback on the pace, unification of detail, and
polished results of the DWP since its conception. Chair Morris will draft and circulate to
TAB members the letter of support explaining its approval of the current DWP and its
intention to evaluate and confirm the signage style and content after completion of phase
one.
CLEAVE STREET IMPROVEMENTS
Engineer Bailey presented the 60% design plans for the Cleave Street Improvements
project, which is estimated to cost $3.2 million. Presentation points included the
opportunity for a 2023 Revitalizing Main Streets grant to cover utilities work; ADA
improvements such as curb requirements along the north side of the road for accessibility
and cross-slope control; and 100-year storm considerations.
Discussion points included signage and pavement markings to be featured in the 90%
plans; addressing the concerns of some Cleave Street residents and businesses about
the loss of on-street parking; the project’s impact on the downtown parking ecosystem;
options for new parking spaces, lots, and permits; and the TAB’s future review of the
project’s Complete Streets checklist. Engineer Bailey encourages comments from the
TAB and the public prior to the December 13 Town Board Study Session.
TAB members provided supporting points and relevant concerns for Chair Morris to
include in a letter of support for the current design plans. The 90% plans are expected to
be presented at the December 21 TAB meeting.
2023 SEASONAL PAID PARKING PROGRAM
Manager Solesbee advised that she would focus on the learning highlights of the 2022
Seasonal Paid Parking Program report to ensure that time was available to discuss 2023
program options.
The program’s operational investments included reduced program hours; more
payment/kiosk options; elevation of customer service; improved signage; and in-person
engagement and trust-building with the downtown business community by Manager
Solesbee and The Car Park’s Manager Klein. Parking occupancy data held mostly steady
from 2021, but reflected more activity in the gravel lots and along the roadways; data also
showed exceptionally strong results between August and October, possibly due to better
weather and decreased gas prices. Revenue decreased less than expected, and
expenses increased due to the program’s improvement costs. Staff recommends that the
data-driven, incremental approach to the program’s expansion be continued, with
sensitivity to the larger parking ecosystem resulting from the area’s major construction
projects. This recommendation retains the 2022 season length, hours, and rates;
Transportation Advisory Board – November 16, 2022 – Page 3
transitions the 41-space Davis Lot to a paid area; and prohibits the weekend use of
employee permits on Virginia and East Riverside.
Discussion points included the popularity of the paid parking pocket maps, and the
possibility of the same format for the 2023 transit brochures; pros and cons of all 2023
program options, and the impact of a fee increase; the importance of promoting use of
the parking structure, especially through signage on US 34, US 36, and a possible banner
on the structure; the most logical areas to transition from free to paid parking; parking
mitigation factors when construction affects the use of the dirt lots; staff parking for the
Estes Valley Library; and improved engagement with lodging entities to communicate
parking and transit options.
Manager Solesbee emphasized that there will be a two-meeting, public hearing process
before 2023 overall changes are proposed, but that fee changes must be proposed before
the December 13 Town Board Study Session. The Parking Revenue Task Force has
assembled to develop recommendations to the Town Board on how parking revenues
should be spent.
MOBILITY SERVICES UPDATES
Manager Solesbee reported that the new, second trolley is arriving November 18; the
other trolley will be hauled away on the same flatbed and then returned—at no expense
to the Town—after installation of the new battery technology. CDOT is providing $70k for
the Town’s 2023 transit operations and administration.
The transit branding project is underway and will be presented to the TAB in December
(regular or special meeting TBD). The Town, Visit Estes Park and Simply Christmas are
partnering on the “Jolly Trolley” for the November 25 Catch the Glow Parade and
throughout the holiday season. A February Town Board Study Session will be held
regarding the Town’s participation level in a new regional transportation and Travel
Demand Management (TDM; US 34 Coalition) group; a presentation to the TAB would
follow.
DOWNTOWN ESTES LOOP UPDATES
Director Muhonen invited TAB attendance and a letter of support to be presented at a
November 17 Town Board special meeting for the Downtown Estes Loop (DEL) project.
The meeting memo, which TAB members were invited to review prior to this TAB meeting,
detailed one option to stop the project and two to advance it.
Discussion points included the original purpose of the DEL nine years ago and how
factors such as paid parking have eased certain concerns that motivated the project;
details of the options laid out in the memo, and each member’s option preference; the
project’s safety and infrastructure improvements, and the independent cost of those
improvements if the project is canceled; and the pros and cons of holding a public vote in
March about the project’s future. It was moved and seconded (Finley/Ekeren) that the
TAB letter for November 17 state support for memo option three, and the motion
passed 6-0 with one member absent.
Transportation Advisory Board – November 16, 2022 – Page 4
ENGINEERING & ADMINISTRATION UPDATES
Director Muhonen advised that the required five-year sunset review for the TAB would
take place at the November 22 Town Board Study Session. The US 36/Community Drive
Roundabout bid will be announced November 17 for a bid opening of December 15; the
project will be approved by the Town Board in early 2023 depending on funding and the
CDOT Concurrence to Award.
The annual appreciation meal will be provided during the December 21 TAB meeting.
Recording Secretary McDonald will coordinate the details and remind TAB members
when she emails the December meeting packet.
Other engineering and administration updates were postponed due to meeting time
considerations.
OTHER BUSINESS
None.
There being no further business, Chair Morris adjourned the meeting at 2:19 p.m.
Lani McDonald, Recording Secretary
Town of Estes Park, Larimer County, Colorado, November 17, 2022
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal
Building in said Town of Estes Park on the 17th day of November, 2022.
Board: Chair Geoff Elliot; Members Christian Berry, Donovan
Colegrove, Elizabeth Kostiuk, Vicki Papineau, and Ron
Wilcocks; Trustee Cindy Younglund, Staff Liaison Brian Berg
Attending: Chair Elliot; Members Berry, Colegrove, and Kostiuk; Trustee
Younglund; Supervisor Berg; Recording Secretary McDonald
Absent: Member Papineau, Member Wilcocks
Chair Elliot called the meeting to order at 8:36 a.m.
PUBLIC COMMENT
None.
TRUSTEE LIAISON UPDATES
Trustee Younglund reported that the Town Board approved the 2023 Strategic Plan and
2023 Budget. A special meeting of the Town Board will be held tonight to determine the
future of the Downtown Estes Loop (DEL) project. The required five-year sunset review
of the PAB will take place at the January 10 Town Board meeting. Chair Elliot briefed the
newer members on this annual process, and the PAB agreed that the four priority areas
listed on the 2022 PAB Priority Initiatives and Steps remain its focus as an advisory board.
APPROVAL OF MINUTES DATED OCTOBER 20, 2022
It was moved and seconded (Berry/Colegrove) to approve the October 20, 2022,
meeting minutes with minor amendments, and the motion passed unanimously.
REVIEW OF ESTES VALLEY OPEN SPACE PLAN
Chair Elliot reminded the PAB that the Estes Valley Open Space Plan (EVOSP) was
developed before the COVID-19 pandemic. Discussion points included the possible
locations for new pocket parks, some areas of which are beyond Town limits but eligible
because the Town owns or maintains them; the potential created by sidewalk expansion
along Moraine Avenue south to Marys Lake Road; the possibility of adding park features
(other than landscaping) on small sections of open space flanking sidewalks and other
walking paths; and Colorado Department of Transportation (CDOT) right-of-way
considerations for park planning in certain areas of the community. Supervisor Berg
advised that the EVOSP will help guide the Parks Master Plan.
REVIEW OF ENVIRONMENTAL SUSTAINABILITY TASK FORCE FINAL REPORT
Parks Advisory Board – November 17, 2022 – Page 2
Chair Elliot asked whether members had identified any relevant project opportunities for
the PAB when reviewing the Environmental Sustainability Task Force (ESTF) Final
Report. It was agreed that the report focused mostly on Town utilities and infrastructure.
If Mountain Fest is revived in 2023, the PAB could consider hosting an educational table
on environmental sustainability efforts.
ART IN PUBLIC PLACES ANNUAL REVIEW
Chair Elliot explained the purpose of the Art in Public Places (AIPP) annual review. There
was brief discussion about the policy’s limited definition of public art as “any original
creation of visual art” to the exclusion of performance art, such as music; but it was
clarified that, in general, any art that is mass-produced is not considered unique for the
purpose of AIPP placement. It was moved and seconded (Berry/Colegrove) to approve
the existing version of the AIPP for this annual review, and the motion passed
unanimously.
PARKS DIVISION UPDATE
Supervisor Berg advised that the memorial bench at Mrs. Walsh’s Garden (MWG) was
installed. Staff is assembling the 2023 annual flower order and looking forward to the new
greenhouse. Parks is mixing compost at Cheley Colorado Camps until the anticipated
arrival of its own, budget-approved compost sifter. A federal grant opportunity could
secure two sifters, which would free up monies for equipment purchases such as a skid
steer.
Discussion points included the compost removal capability of the skid steer; the benefits
of having an electric fence around the Cheley compost pile, and inviting the public to bring
vegetable compost; the possibility of using the Town-owned boneyard area for public
compositing; the general agreement that PAB could embrace more environmental
projects since the ESTF ended; the unfortunate existence of litter in the area, and
campaign ideas for promoting public awareness and clean-up days or adopt-a-park
groups to manage litter and noxious weeds, particularly in open spaces.
The bid closed October 31 for the MWG 30% Design for a New Pond Area. Other MWG
work is featured in the minutes included in the packet.
PAB MEMBERSHIP & MEETING FREQUENCY
Chair Elliot reminded the PAB that he will not renew his membership when his term
expires on December 31. Member Kostiuk intends to reapply for her membership, which
would expire March 31, 2024.
With Members Papineau and Wilcocks not present, the discussion of PAB’s meeting
frequency will be postponed until the December 15 meeting.
Supervisor Berg will accompany the potentially succeeding chairperson to the PAB
sunset review at the January 10 Town Board meeting. (Recording Secretary’s note: Since
PAB bylaws state that officer elections take place “at the first regularly scheduled meeting
of each year,” Chair Elliot’s successor will not be elected prior to January 10). Trustee
Parks Advisory Board – November 17, 2022 – Page 3
Younglund also advised that, if the PAB proposes expanding its role to encompass
environmental recommendations to the Town Board, Supervisor/Staff Liaison Berg
should be accompanied to the sunset review by the department director (of Public Works).
OTHER BUSINESS
Recording Secretary McDonald announced that the annual appreciation meal would be
provided during the December 15 meeting, and it was agreed that a burrito bar was
preferred. She will coordinate the meal and remind members in the packet notification
email.
There being no further business, Chair Elliot adjourned the meeting at 9:34 a.m.
/s/Lani McDonald, Recording Secretary
Town of Estes Park, Larimer County, Colorado, December 1, 2022
Minutes of a meeting of the FAMILY ADVISORY BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held in Room 203 of the
Estes Park Town Hall in said Town of Estes Park on the 1st day of December,
2022.
Board: Chair Patti Brown, Vice Chair Nancy Almond, Members
Deanna Ferrell, Aleta Kazadi, Rut Miller, Jessica Moffett,
Nicole White, and Sue Yowell
Also Attending: Town Board Liaison Younglund, Assistant Town Administrator
Damweber, Interim Captain Life and Deputy Town Clerk
Beers
Absent: Deanna Ferrell
Chair Brown called the meeting to order at 3:30 p.m.
PUBLIC COMMENT.
Laurie Dale Marshall/Estes Valley Investment in Childhood Success Executive Director
extended an invitation to an EVICS Holiday Celebration on December 14th. She stated
EVICS has a new certified Child Passenger Safety Technician to ensure car seats are
installed properly and safely. An EVICS Strategic Planning process would take place in
2023 and she encouraged FAB participation in feedback on the process and to provide
input related to family needs in the community. She spoke briefly regarding the proposed
charter school in Estes Park and stated EVICS would be compiling a fact sheet for
distribution to the community which would also be available on the website.
A question was raised regarding the passing of Ballot Issue 6E, whether EVICS would be
involved and how FAB can play a role. ATA Damweber stated staff are drafting an
operating plan which includes spending recommendations to be considered by the Town
Board.
LIAISON REPORT.
None.
MEETING MINUTES DATED NOVEMBER 3, 2022.
It was moved and seconded (White/Moffett) to approve the meeting minutes dated
November 3, 2022, and it passed unanimously.
DEBRIEF AND DISCUSSION ON FAMILY LISTENING SESSIONS.
Family Listening sessions were held in November with one session focused on Spanish
speaking members of the community. Both sessions were well attended, and a summary
was provided which highlighted recommendations for future sessions: Consistency in
sessions throughout the year; encouraging participation by families with children; offering
a variety of times at different service providing locations throughout Town to increase
awareness of the types of services offered in the community, and focus the sessions on
identifying barriers to making the community a good place for families. FAB
recommended continuing listening sessions structured around feedback received from
the community.
EP HEALTH PRESENTATION.
David Batey/EP Health Chair provided an overview of the Estes Park Health Strategic
Plan. National and EP Health Healthcare challenges included: COVID pandemic impact,
severe staffing shortages, dramatic increases in staffing and contractor costs, inflation
and supply chain escalated cost of supplies, and ongoing changes in healthcare services
and reimbursements. He reviewed the 2022 budget and 2023 financial outlook, the
strategic planning process, objectives, and considerations, and the proposed strategic
actions for administrative support functions. Discussion ensued on concerns related to no
longer offering inpatient pediatrics, medical center options for birthing centers, additional
Family Advisory Board – December 1, 2022 – Page 2
birthing options outside of the medical center, national changes in need and services
provided, and transition of services from EP Health to other service providers outside of
the Estes Valley. The next EP Health Board meeting would be held in Town Hall on
December 5, 2022. Meetings include a 30-minute discussion period for open dialogue
and FAB members were encouraged to attend.
CHAIR REPORT.
Chair Brown stated she would be resigning from the Family Advisory Board to take on a
position as the editor of the Trail Gazette.
The FAB would appoint the Chair and Vice-Chair at the first regularly scheduled meeting
of the year as outlined in the bylaws.
There being no further business Chair Brown adjourned the meeting at 5:01 p.m.
/s/Bunny Victoria Beers, Deputy Town Clerk
Page 1 of 1
Estes Park Housing Authority
Po Box 1200 / 363 E. Elkhorn Ave Suite 101
Estes Park, CO 80517
December 16, 2022
RE: Estes Park Housing Authority Board Members Recommendation
To the Town of Estes Park Board of Trustees:
The Estes Park Housing Authority would like to recommend Ms. Carissa Streib and Rut Miller for the two
newly created Estes Park Housing Authority Board positions. Ms. Streib and Ms. Miller will bring a new and valuable
perspective to the Estes Park Housing Authority (EPHA) Board of Directors.
Ms. Steib, as a 32-year resident of the Estes Valley, brings a nearly lifelong level of experience to bear on
housing needs and potential housing solutions in the Estes Valley. Ms. Steib took advantage of the Estes Valley
Workforce Assistance Down Payment Assistance program for the purchase of her first home in the Estes Valley. Also,
Ms. Streib’s perspective and role in the local business community will provide valuable insight and a natural feedback
loop as a local business owner and Chair of the Chamber of Commerce Board.
Ms. Miller provides a currently unfilled perspective to the EPHA Board of Directors. As a current Program
Director at the EVICS Family Resource Center, Ms. Miller has demonstrated her strong connection to her local
community, organizational capabilities, and leadership. We strongly believe Ms. Miller would be a valuable addition
to the EPHA Board of Directors, while also allowing EPHA an opportunity to engage with our Spanish-speaking
neighbors more naturally, as Rut is a native Spanish speaker.
The Estes Park Housing Authority recommends the appointment of Ms. Streib and Ms. Miller to the Estes
Park Housing Authority Board, with both terms expiring on April 30, 2028. These would both be full terms. These two
appointments better place EPHA in a position to have a positive impact on housing-related issues in the Estes Valley
as we begin the exciting and intensive work of creating solutions with the use of the newly passed 6E Lodging Tax
initiative funds.
Respectfully,
Scott Moulton
Executive Director
Estes Park Housing Authority
970.591.2537
smoulton@estes.org
RESOLUTION 01-23
PUBLIC POSTING AREA DESIGNATION
WHEREAS, section 24-6-402(2)(c) of the Colorado Revised Statutes requires a
municipality to designate a public place to post notices of its meetings, and encourages
the posting place to be on a public website of the Town; and
WHEREAS, the Town designates the www.estes.org/boardsandmeetings page of
the Town’s website as the public place for Posting Notices of Town Meetings through this
Resolution 01-23; and
WHEREAS, in the event of a power or internet outage, the Town designates the
main entrance to Town Hall as the Public Place for Posting Notices of Town Meetings.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the www.estes.org/boardsandmeetings page of the Town’s website is hereby
designated as the Public Place for Posting Notices of Town Meetings. In the event the
Town is unable to post a notice online in exigent or emergency circumstances such as a
power outage or an interruption in internet service that prevents the public from accessing
the notice online, notices may be posted at the main entrance of Town Hall, located at
170 MacGregor Avenue, Estes Park, Colorado.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
TOWN ADMINISTRATOR Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jason Damweber, Assistant Town Administrator
Date: January 10, 2023
RE: Resolution 02-23 Authorizing Staff to Apply for DOLA’s Colorado Division
of Housing Transformational Affordable Housing Grant
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Receive Town Board authorization to apply for the Colorado Department of Local Affairs
(DOLA) Division of Housing (DOH) Transformational Affordable Housing,
Homeownership, and Workforce Housing Grant Program.
Present Situation:
DOLA, through the DOH Office of Housing Finance and Sustainability (OHFS) and
Office of Homeless Initiatives (OHI), recently announced the creation of their
Transformational Affordable Housing, Homeownership, and Workforce Housing Grant
Program, which was made possible through Colorado House Bill 2022 1304 (HB22-
1304). The aim of the program is “to increase the number of affordable housing units
and the availability of housing opportunities across Colorado to ensure everyone has a
safe, stable, and affordable place to live and thrive.” Award amounts range from
$250,000 to $10 million.
Town staff would like to apply for grant funding through the program. The grant requires
a 25% match. Applicants are required to submit documentation of authorization to
apply. Town and Estes Park Housing Authority staff are considering specific projects
that these funds could go toward and will decide following consultation with DOH staff to
ensure that requirements can be met with a selected project. There is no shortage of
projects. We expect that Lodging Tax Extension revenues would be used to cover the
25% match, although we have other options as well with the Town’s Workforce Housing
Reserve Fund and Short Term Rental Linkage Fee account.
Proposal:
Staff proposes that the Town Board approve the attached Resolution authorizing staff to
apply for funding for the Transformational Affordable Housing, Homeownership, and
Workforce Housing Grant Program.
Advantages:
•Funds from DOLA DOH can be used to supplement Lodging Tax Extension revenues to
address local workforce and affordable housing challenges.
•Grant funds could accelerate starting and completing housing projects for this
community.
Disadvantages:
•Funds are limited and the application process is statewide and highly competitive.
Action Recommended:
Staff recommends that the Town Board approve the attached Resolution authorizing
staff to submit an application to DOLA’s DOH Transformational Affordable Housing,
Homeownership, and Workforce Housing Grant Program.
Finance/Resource Impact:
The specific account from which grant funds would be matched is still to be determined.
However, the match would come from some combination of the Lodging Tax Extension
revenues (which are expected to exceed $5 million in 2023), the Town’s existing
Workforce Housing Reserve fund, or the Short Term Rental Linkage Fee account. If we
apply for the maximum grant award amount, a 25% match could be as much as $2.5
million.
Level of Public Interest
High
Sample Motion:
I move for the approval/denial of Resolution 02-23.
Attachments:
1. Resolution 02-23
RESOLUTION 02-23
A RESOLUTION AUTHORIZING TOWN STAFF TO APPLY FOR THE COLORADO
DEPARTMENT OF LOCAL AFFAIRS (DOLA) DIVISION OF HOUSING (DOH)
TRANSFORMATIONAL AFFORDABLE HOUSING, HOMEOWNERSHIP, AND
WORKFORCE HOUSING GRANT PROGRAM
WHEREAS, the Town of Estes Park recently engaged a consultant to conduct a
new Housing Needs Assessment and develop a strategic plan; and
WHEREAS, preliminary data from the assessment indicate a need for around
2,700 new housing units for the workforce in the Estes Valley; and
WHEREAS, Ballot Measure 6E, passed by voters of the Local Marketing District
in November’s election, effectively creates a new revenue source dedicated to addressing
issues pertaining to workforce housing (and childcare) in the Estes Valley; and
WHEREAS, it is estimated that new construction, redevelopment, and purchasing
of deed restrictions (among other strategies) needed to address the current workforce
housing needs would cost hundreds of millions of dollars; and
WHEREAS, DOLA’s DOH Transformational Affordable Housing, Homeownership,
and Workforce Housing Grant Program presents an opportunity to leverage existing local
funds dedicated to address workforce housing challenges to construct one of many
eligible housing projects envisioned for the short term.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board of Trustees hereby authorizes the Town Administrator or designee to
apply for funding through the Colorado Department of Local Division of Housing Affairs
Transformational Affordable Housing, Homeownership, and Workforce Housing Grant
Program.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: January 10, 2023
RE: Reappointments to the Local Marketing District Board of Directors of Sean
Jurgens and Jerusha Rice for terms expiring December 31, 2026.
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the reappointments recommended by the interview committee for the Local
Marketing District Board of Directors.
Present Situation:
The terms of Sean Jurgens and Jerusha Rice expired December 31, 2022 and the
Town Clerk’s Office advertised for the positions on the Board of Directors. Three
applications were received and the interview committee, consisting of Mayor Pro Tem
Webermeier and Trustee Hazelton, conducted interviews on January 3, 2023.
Proposal:
The interview committee recommends the reappointments of Sean Jurgens and
Jerusha Rice to four-year terms expiring December 31, 2026.
Sean Jurgens was originally appointed to the Board of Directors on May 1, 2017 to
complete the term of Karen Erickson expiring December 31, 2018. He was reappointed
for a full four-year term in January 2019. This reappointment would be for his second
four-year term.
Jerusha Rice was originally appointed to the Board of Directors on January 25, 2022 to
complete the term of Suzanne Blackhurst expiring December 31, 2022. This
reappointment would be for her first four-year term.
The Local Marketing District Board of Directors Bylaws indicate members shall not
serve more than two consecutive full terms.
Advantages:
Provides continuity on the Local Marketing District Board of Directors and would
complete the seven-member Board.
Disadvantages:
If the reappointments are not made, the positions would remain vacant until additional
applications are received and interviews conducted.
Action Recommended:
Reappoint Sean Jurgens and Jerusha Rice to four-year terms expiring December 31,
2026.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the reappointments of Sean Jurgens and Jerusha Rice to the
Local Marketing District Board of Directors for terms expiring December 31, 2026.
Attachments:
None.
PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: David Hook, Engineering Manager
Greg Muhonen, PE, Public Works
Date: January 10, 2023
RE: Downtown Wayfinding Signage Program Design & Implementation Plan -
Adoption
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: Plan Adoption
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seek Town Board adoption of the Downtown Wayfinding Program
Design and Implementation Plan.
Present Situation:
Based on recommendations within the 2018 Downtown Plan, the Downtown Wayfinding
Signage Program Design & Implementation Plan (D&IP) has been developed as the
guiding document toward phased implementation of the Downtown Wayfinding Signage
Program (DWP).
In 2021, a pilot parking wayfinding project installed vehicular directional and destination
wayfinding signage. Using that pilot project design process and community feedback
from a 2018 staff planning effort to initiate the planning process for the DWP, the
process to develop the D&IP was restarted in 2022.
In early 2022, the design team developed a set of concept designs for several
wayfinding signage families. Public outreach in April 2022 provided community
feedback on design concepts. Using that feedback, the design team developed
preliminary designs for each family of wayfinding signage. Public outreach in July 2022
provided community feedback on those preliminary designs, allowing further refinement
to a set of final designs for each sign family. Public outreach in September 2022
provided community feedback on prioritizing signage locations and messaging. Also
considered and included within the final D&IP is feedback from the Transportation
Advisory Board (TAB) throughout the process, from the Town Board Study Session on
September 27, and from CDOT in November and December.
The design team has summarized the design and outreach process, as well as the final
sign designs, in the final D&IP booklet (attached). The team also included design details
for each sign, a sign messaging table, a preliminary cost estimate and phasing plan for
the DWP, and construction specifications. The TAB reviewed the pre-final documents at
their meetings on October 19, November 16, and December 21. The final D&IP is ready
for Town Board adoption.
Proposal:
The design team has striven to develop a DWP that meets the recommendations of the
2018 Downtown Plan, meets the expectations of the community for downtown
wayfinding, and provides flexibility for the future. The proposed phasing plan identifies
how related groups of signs could be installed if funding needs to be spread across
multiple annual budgets.
Advantages:
• Implementation of the DWP will enhance the visitor experience through a
creative and professional approach to guiding visitors to downtown destinations.
• The adopted D&IP will guide Public Works staff with planning phased
implementation and utilization of funding (local and potential grants).
• The final D&IP is nearly “bid-ready.” No additional design will be needed for
implementation; only administrative efforts to accommodate phasing specifics
and the bidding process.
Disadvantages:
• Full implementation of the DWP will take time, staff resources, and financial
resources; however, implementation is easily segmented into multiple phases.
Action Recommended:
Staff recommends adoption of the D&IP as presented. Combining adoption with
approval of the 2023 budget will clear the way for staff to begin bid preparations in 2022
for 2023 construction of the first phase of downtown wayfinding.
Finance/Resource Impact:
Adoption of the D&IP will not directly trigger any future ongoing or one-time fiscal
impacts. Adoption will set the stage for separate funding requests as a part of the
annual budget cycle to install (one-time) and maintain (ongoing) wayfinding signage.
The 2022 budget includes $212,733 for wayfinding in the Community Reinvestment
Fund (CRF) at 204-5400-544.35-63. After expenditure of design consultant fees, Public
Works staff estimate a rollover of about $125k to 2023 for construction.
The proposed 2023 budget includes another $200k in CRF/204-5400-544.35-63 for
wayfinding implementation.
Additional funding for future phases will need to be addressed on a year-to-year basis.
Level of Public Interest
Public interest is expected to be moderate.
Sample Motion:
I move to adopt/not adopt the Downtown Wayfinding Signage Program Design &
Implementation Plan.
Attachments:
1.Downtown Wayfinding Signage Program Design and Implementation Plan –
January 3, 2023
2.TAB Letter of Support for DWP
ATTACHMENT 1
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1
To: Honorable Mayor Koenig
Board of Trustees
Town Administrator
From: Belle Morris, Chair, Transportation Advisory Board
Date: December 28, 2022
RE: TAB recommendation to approve the Downtown Wayfinding Signage Program- Design &
Implementation Plan
Dear Honorable Mayor Koenig and Trustees,
The Transportation Advisory Board (TAB) enthusiastically supports the recommended
Downtown Wayfinding Signage Program- Design & Implementation Plan (DWSP) produced by
Public Works (PW) staff. The process undertaken by Town staff to create the DWSP was
thorough, aligned with the 2018 Downtown Plan, and included extensive outreach to
stakeholders.
The Downtown Wayfinding Signage Program draws heavily from the recommendations
identified in the 2018 Estes Park Downtown Plan. The Downtown Plan recommended
wayfinding signage to help with circulation and movement as well as provide community
branding and placemaking. TAB requested wayfinding to parking and transit facilities to ease
downtown congestion, in every discussion with PW.
In 2019, the Town prepared a Preliminary Downtown Wayfinding Plan, which determined
signage types. Through robust discussions, TAB made recommendations about placement
locations, signage contents, and design to PW. In 2021 the Pilot Parking Project was initiated
which included TAB engagement and feedback. Parking wayfinding and signage continued to
be refined through the Pilot Project. The 2019 and 2021 efforts allowed signage improvements
and clearer understanding of what the public supported.
Community engagement for the DWSP consisted of three distinct phases (conceptual, design,
and installation prioritization) for the public and TAB to directly offer feedback. The public
engagements took place over several months so that access to the process could be achieved.
The final Downtown Wayfinding Plan reflects public input and support. The implementation of
the plan will be in phases, which allows financial flexibility and ability to make any necessary
changes.
ATTACHMENT 2
2
TAB understands the value of wayfinding signage that helps circulation and movement in the
Downtown corridor. The current Downtown Wayfinding Signage Program will support these
desired outcomes to benefit the Estes Park community.
TAB thanks Mayor Koenig and Town Trustees for allowing the opportunity to provide our
recommendation.
Sincerely,
Belle Morris
Chair, Estes Park Transportation Advisory Board
Townn Board
1.10.2023
Consultants:
E..Holdings,, Inc.
Michaell Baker,, Intl.
Agenda
Project Overview
Final Plan
Next Steps
Questions?
Final Designs –Review Revisions
Cost Estimates
Recommended Phasing Plan
RECEIVED 2023-01-10
Project Overview
Project Overview
Project Summary
•Recommended in 2018 Downtown Plan
•Support the communities status as a tourist destination
•Continuation of the 2021 parking pilot signage program
Project Overview
Locations
•Replace/Update existing signage, including 2021 Pilot
Parking Program
•Fill in gaps for Autos
•Add signage at decision points downtown for pedestrians to
direct to attractions and amenities
•Utilize kiosks at key gathering places
Project Overview
Public Engagement
•Three public engagement periods
•Over 400 responses collected
April –May 2022
Hybrid Public Meeting
and Online Input
July 2022
Online Survey
September 2022
Virtual Open House
Final Plan
Wayfinding Booklet
TThee Downtownn Wayfindingg Designn &&
Implementationn Plann Booklett includes:
•Detailed designs for all sign types
•Location Recommendations
•Cost Estimates
•Phasing Plan
•Construction Documentation
Final Wayfinding & Sign Design
Final Wayfinding & Sign Design
Designs were also
provided for 4 other sign
types for future
consideration:
•Shuttle stops
•Historical markers
•On trail directional
•Mile markers
SIGN
TYPE #
SIGN TYPE NAME TOTAL # OF
LOCATIONS
1 Pedestrian Directional 13 signs
2 Small Kiosk 8 signs
3 Trail Directional 14 signs
4 Building Mounted Directional 27 signs
5 Kiosk 6 signs
6 Destination – Parking 16 signs
6A Destination – Other 7 signs
7 Auto Directional (large) 11 signs
7A Auto Directional (small) 6 signs
Sign Type 1: Pedestrian Directional
Sign Type 2: Small Kiosk
Sign Type 3: Trail Directional &
Sign Type 4: Building Mounted Directional
Sign Type 5: Kiosks
Sign Type 6/6A: Destinations
Sign Type 7: Auto Directional (large)
Sign Type 7A: Auto Directional (small)
Cost Estimates
Recommended Phasing Plan
Next Steps
Next Steps
•Consultants will provide a final digital file to the Town
Department of Public Works
•Public Works will begin implementation of the Phasing
Plan starting in 2023
•Each phase of construction will be bid out separately to
control costs and account for yearly budget allowances
•Phasing, locations, and messaging can be continued to be
updated as the plan is implemented
Questions
Mayor and trustees:
Midnight tonight ends an extended water-only fast undertaken to focus attention on the plight
of migrants arriving in Denver every day.
There are some people I need to thank for keeping tabs on my well-being. Locally, Sybil Barnes
called me until I told her it wasn’t necessary, and the Sahms checked on me every day, even
after I told them it wasn’t necessary.
Former trustees and current library staff members crossed picket lines to see how I was doing,
and thank me for taking a stance on a significant issue. Four of the current town board
members have a health care background, so obviously recognized this was not an undertaking
with zero risk.
Our two local media outlets equipped to deal with controversial topics undoubtedly had other
motives for getting a status update, but Patti and Jason’s concern appeared quite genuine.
One of the local articles covering this included a list of what Denver shelters were requesting as
far as donations. This list has grown, and I include the most current want list so that people are
aware these needs are ongoing. New and gently used winter coats and winter clothing, new
socks and underwear, backpacks, belts, men’s shoes, and shower sandals. Our Public
Information Officer could broadcast these needs to a wider audience through a press release,
or this information could be included in the weekly mayor’s column, if the town had any desire
to do so.
Outside of Estes Park, Larimer County Commissioner for District 1, John Kefalas, checked in
frequently, and shared stories of his fasting for various causes he supported in the past. Also
from District 1, but for the city and county of Denver, Amanda Sandoval quickly responded to
an email, and engaged in useful discussions.
Shannon Jones, general manager of the YMCA, has indicated through discussions the Y is aware
of the problem and on top of it, and through a “handshake agreement”, has agreed the Y will
do what they can to help, once their executive directors return from vacation and grant
approval. I will continue following this, but obviously, even if they set up a donation box or
mention this humanitarian crisis in their newsletter, it is more than the town of Estes Park has
offered to do thus far.
My artificial hardship in a warm bed with clean water is nothing compared to the actual
hardships these migrants are encountering traveling from South and Central America, often
with significant portions of the journey made on foot. One migrant arrived into Denver with a
broken leg. Another woman had embedded cactus spines over most of her transverse arch.
GENERAL PUBLIC COMMENT RECEIVED 2023-01-10
I will continue to be a “bone in your enchilada”, as they say in Texas, with regards to any
current or future humanitarian crisis occurring in our backyard, as well as any and all local
issues dealing with racism, discrimination, treatment of children, and basic human rights. I am
quite confident I stand on the right side of these issues as judged by the Golden Rule, ethos,
teachings from the New Testament, and the tide of history.
Every crisis goes away if you close your eyes long enough, and, long term, we are all dead.
Avoidance is not proper coping behavior in a community claiming to strive for inclusivity.
Dating from the early 1900s (thus ignoring the earlier eviction of Native Americans from their
local hunting grounds, which was a federal decision), Estes Park has had a tragic history of
treating people of different races and religions as unwelcome, whether through hotel
pamphlets denying lodging to people of the Jewish faith, through organizing and maintaining an
active KKK chapter in the 1920s, through ignoring the rights of a long-term resident Japanese
family (the children of whom were U.S. citizens, the father was a volunteer fireman in the
community) to continue staying in their home and operating their business shortly after the
outbreak of WWII, or through reprehensible and offensive restrictive covenants in various Estes
Park subdivisions, staring in the 1930s and continuing through the 1950s, which prevented
anyone who was not a white Christians from owning property. I would hope this embarrassing
behavior does not extend into our present. We are rich with self-serving proclamations and
resolutions, but proclamations and resolutions are empty if they aren’t followed by a change in
behavior.
Five years ago, some of the members of the current board were part of a resolution indicating
“Immigrants are the heartbeat of our community”. What are we doing to keep this heartbeat
going? Do we need ultrasound to confirm these migrants are worthy of our compassion?
Words are not beds, and promises lacking action are empty promises.
The mayor of Denver and the Denver town council continue pleading for help from surrounding
Colorado communities. The emergency declaration from December has been extended into
late February. Migrants continue to stream into Denver at the rate of 50 to 100 per day.
Yesterday’s decision to evict migrants from Denver shelters after 14 days, during the dead of
winter, only make the current situation more acute.
Denver has helped Estes Park numerous times in the past, whether we are in the midst of a
crisis like a forest fire encroaching on the town limits, or dealing with the aftermath of a natural
disaster. Denver residents make up the vast majority of day-trippers to Estes Park and Rocky
Mountain National Park from the Front Range. Are we so callous, so grasping when it comes to
our ballooning general fund, so unwilling to return the favor when we clearly have the hotel
rooms and financial means to do so?
The workforce housing changes we trumpet so mightily as a demonstration of how progressive
we are becoming will do nothing to address the homeless problem, or Estes work staff reduced
to living in Estes Park in their cars. Do any of our spitballed solutions addressing the dearth of
workforce housing include thoughts of turning part of an old hotel into a homeless shelter,
which could include transitional housing for those caught between homes?
I fear the answer to these questions is “No”. Not only “No”, but “Never”. Estes Park does not
want real-life “inconveniences” encroaching on or clouding the visitor experience, or harshing
our sanctimony.
I fear cries of help from outside communities involving brown or black folks will continue falling
on deaf ears, and we will continue ignoring or chasing these problems away, so our dinnertime
conversations are not interrupted by thoughts of the poor or tired or hungry, and we all rest
well at night dreaming of how our blameless inaction helps decrease the surplus population.
///////////////////////////
This public comment, which obviously exceeds the 3-minute time limit, is being submitted to
the Estes Park Town Clerk and local media outlets
Received by John Meissner 2023-01-10
PUBLIC COMMENT PROVIDED BY RICK GRIGSBY
AT THE TOWN BOARD MEETING 2023-01-10